HomeMy WebLinkAbout6/7/2017 - STAFF REPORTS - 1.A. p ALM S
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c4O F e09 ,P CITY COUNCIL STAFF REPORT
DATE: June 7, 2017
SUBJECT: APPROVE ENROLLMENT IN COUNTY OF RIVERSIDE MASTER
MICROSOFT ENTERPRISE AGREEMENT FOR LICENSE OF
MICROSOFT SOFTWARE
FROM: David H. Ready, City Manager
BY: Information Technology Department
SUMMARY
The City of Palm Springs has used Microsoft systems and programs for more than
twenty years. During that time, the City has procured products from many different
programs ranging from retail, original equipment manufacturer (OEM), and volume
licensing agreements. The City is able to enter into an agreement with Microsoft by
utilizing the cooperative purchasing program established by the County of Riverside and
known as the Riverside EA. Acquiring our software through the Enterprise Agreement
will allow the City to have access to the latest software releases as soon as they are
available. The City will also be able to standardize on a single platform to best insure
security and interoperability.
RECOMMENDATION:
1. Enter into an agreement with Microsoft for the Enterprise License Agreement via
the Riverside EA.
2. Award a Purchase Order to Insight Public Sector Inc. of Dallas, TX, who was
awarded as the lowest responsible bidder by the County of Riverside, in an
amount not to exceed of $73,313.76 for the first year of the Microsoft Enterprise
Agreement and authorize staff to issue annual purchase orders to renew the
enterprise agreement each fiscal year with any applicable "true-up" adjustments
thereafter if funded during the budget process.
3. Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
The Microsoft Enterprise Licensing Agreement negotiated by the County of Riverside,
as the result of their solicitation process has been used by more than 900 organizations
in the State of California, and is the basis for the Department of General Services
ITEM NO. 1 •V.
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C'p41FORN`P CITY COUNCIL STAFF REPORT
DATE: June 7, 2017
SUBJECT: APPROVE ENROLLMENT IN COUNTY OF RIVERSIDE MASTER
MICROSOFT ENTERPRISE AGREEMENT FOR LICENSE OF
MICROSOFT SOFTWARE
FROM: David H. Ready, City Manager
BY: Information Technology Department
SUMMARY
The City of Palm Springs has used Microsoft systems and programs for more than
twenty years. During that time, the City has procured products from many different
programs ranging from retail, original equipment manufacturer (OEM), and volume
licensing agreements. The City is able to enter into an agreement with Microsoft by
utilizing the cooperative purchasing program established by the County of Riverside and
known as the Riverside EA. Acquiring our software through the Enterprise Agreement
will allow the City to have access to the latest software releases as soon as they are
available. The City will also be able to standardize on a single platform to best insure
security and interoperability.
RECOMMENDATION:
1. Enter into an agreement with Microsoft for the Enterprise License Agreement via
the Riverside EA.
2. Award a Purchase Order to Insight Public Sector Inc. of Dallas, TX, who was
awarded as the lowest responsible bidder by the County of Riverside, in an
amount not to exceed of $73,313.76 for the first year of the Microsoft Enterprise
Agreement and authorize staff to issue annual purchase orders to renew the
enterprise agreement each fiscal year with any applicable "true-up" adjustments
thereafter if funded during the budget process.
3. Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
The Microsoft Enterprise Licensing Agreement negotiated by the County of Riverside,
as the result of their solicitation process has been used by more than 900 organizations
in the State of California, and is the basis for the Department of General Services
ITEM NO. I •A
City Council Staff Report
March 1, 2017-- Page 2
Network Infrastructure
enterprise program. This program allows cities like Palm Springs to respond to rapidly
changing technology needs without having to buy the latest software. The enterprise
agreement allows the city to pay a flat annual fee and subscribe to the needed software
and receive the latest releases without paying additional fees. This current agreement
covers all items that are in need of licensing alignment or system upgrades. As software
programs that were purchased in the past become obsolete, we will add the additional
licenses to the agreement through Microsoft's annual "true-up" process. This will be a
three-year agreement with an option to renew for additional 3-year periods.
Pursuant to the provisions of the Procurement Ordinance, 7.09.010, the City Council
may authorize the acquisition of the licensing agreement through a joint powers or other
cooperative purchasing program. The City's Procurement Department Manager has
reviewed the request and concurs that leveraging the purchasing power of the County
of Riverside's agreement that hundreds of other California public agencies participate in
would likely be less than what we could obtain independently.
FISCAL IMPACT:
This agreement will cost approximately $73,000 per year for licensing and maintenance,
plus any additional "true-up" adjustments.
A)
Arron Brown, MBA David H. Ready, Esq., P .
IT Director City Manager
Attachments:
Insight Public Sector Quotation
Riverside County Master Microsoft Enterprise Agreement
02
Insight�F
Requested by: Casey Re9ay
Prepared by: Chris Reechler
Organization: City W palm Sprin0s
Date: 5/23/2011
Contract:RIVCOQORip-00&11/19
preliminary
QuoteMicrosoft EA
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Product Descriptimn Unit Price City E.t�n,..=
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Part Number Produci Description Unit Price Or Eirensirm
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Term:1/1/17to 11/33/19
pricing prwketl to Me City is the same pricing offered under Insight's wMrad with the Coulrty 0t R'rvas'Ide.
03
SUBMITTAL TO THE BOARD OF SUPERVISORS r �+
COUNTY OF RIVERSIDE, STATE OF CALIFORNIA ITEM
3.11
MEETING DATE:
FROM : RCIT and PURCHASING: Tuesday, November 8, 2016
SUBJECT: Approve and Execute the Participating Agreements with the Licensing Solution
Providers (LSP) to Enroll Government Entities in Master Microsoft Enterprise
Agreement#01 E73970. [All Districts] [Estimated $53,000 Annual revenue] 100%
RCIT ISF Contract Revenue
RECOMMENDED MOTION. That the Board of Supervisors:
1. Approve the awarded Licensing Solution Providers (listed in Exhibit A)to resell
enrollments leveraging the County of Riverside Master Microsoft Enterprise Agreement
#01E73970 to all government entities within the State of California until December 31,
2019 as a result of Request for Quote#PUARC-1618; and
2. Approve and execute the Participating Agreements between the awarded Microsoft
Licensing Solutions Providers (listed in Exhibit A) and County; and
3. Authorize the Purchasing Agent, in accordance with Ordinance No. 459 and as
approved by County Counsel, to sign amendments that do not change the substantive
terms of the agreements or as requested by Microsoft.
_ „'-0!'� _ ��6, ,ar<- y' _ .. i as v k,_ ° _.:i,L a.+� aun t`k•t
BACKGROUND:
Summary
(Continued on Page 2)
COST $ 0 $ 0 $0 $ o
NET COUNTY COST $ 0 $ 0 $a $a
SOURCE OF FUNDS: Revenue Budget Adjustment: No
For Fiscal Year: 16117-19I20
C.E.O. RECOMMENDATION: [CEO use]
MINUTES OF THE BOARD OF SUPERVISORS
On motion of Supervisor Tavaglione, seconded by Supervisor Ashley and duly
carried by unanimous vote, IT WAS ORDERED that the above matter is approved as
recommended.
Ayes: Jeffries, Tavaglione, Washington, Benoit and Ashley
Nays: None Kecia Harper-Them
Absent: None Cler f the rd
Date: November 8, 2016 By
xC: RCIT, Purchasing eguty
3 MORE
04 ,
SUBMITTAL TO THE BOARD OF SUPERVISORS COUNTY OF RIVERSIDE,
STATE OF CALIFORNIA
BACKGROUND:
Summary (continued)
The County of Riverside has been the leader in negotiations with the Master Microsoft
Enterprise Agreement for the purchase of software, software assurance, software as a service
(SAAS), and infrastructure as a service (IAAS). Common products that are purchased are
standard desktop products such as Microsoft Office 365, Visio, and Project as well as enterprise
products including but not limited to Microsoft Windows Enterprise, Enterprise Mobility Suite,
and SOL Database Licensing. Enterprise class security and regulatory compliance creates a
catalyst for a new kind of relationship with Technology Partners like Microsoft.
This agreement is intended to be available and leveraged by government agencies throughout
the State of California. An agreement of this nature allows for agencies to lock in pricing for the
length of their enrollment, the ability to amortize the cost of new licenses, unlimited access to all
Microsoft software, and flexibility to raise and lower commitments on hosted services. Like the
County of Riverside, other government entities have been challenged with keeping software
current while minimizing the associated costs. The Microsoft Enterprise Agreement's Software
Assurance Benefits allows for licensing rights to the most current released version to be utilized
at no additional cost which mitigates the risk of potential cost increases of Microsoft products
over the next three years.
Due to the accelerated evolution and demands for technology, the Public Sector has had to start
sharing the risk with companies like Microsoft to build and maintain systems which ease the
burden of delivering enterprise class services through Cloud, SAAS, and IAAS products and
services.
There are over 600 government agencies that utilize the current County of Riverside Microsoft
Master Agreement. Many County of Riverside departments, including Riverside County
Information Technology, have made strides to setting standards with the management of an
enterprise agreement with emphasis with consolidated agreements. These standards are
shared with other government entities with more and more finding the benefits of a Microsoft
Enterprise Agreement.
Impact on Residents and Businesses
The master agreement provides maximum discounts as a result of cooperative efforts with
various governmental agencies in the State of California.
SUPPLEMENTAL:
Additional Fiscal Information
A new feature has been added to this Master Agreement with the administering of a
participation fee to the awarded Microsoft LSPs. This new participation fee will be assessed at
Page 2 of 3 ITEM
3.11
(ID u 2835) 5
SUBMITTAL TO THE BOARD OF SUPERVISORS COUNTY OF RIVERSIDE,
STATE OF CALIFORNIA
the rate of $100 per the total number of years of a new enrollment opened on this Master
Microsoft Enterprise Agreement #01E73970. Typically enrollments are three years in length
which would then generate an average of$30,000 to $70,000 of revenue per year. These costs
are not to be pushed to the customers and should be absorbed by the LSP as directed in RFQ
#PUARC-1518.
Contract History and Price Reasonableness
The Purchasing Department in partnership with RCIT issued a bid, Request for Quote (RFQ)
#PUARC-1518, for County-wide Microsoft licenses, product and services available on Microsoft
Enterprise Agreement #01 E73970 through an authorized Licensing Solutions Provider (LSP).
The RFQ was viewed by fifty-one (51) companies and the County received bids from eight
LSP's with seven (7) LSP's being determined as the most responsive, responsible bidders. The
bid responses were based on a percentage mark-up or mark-down from the Government level
pricing established by Microsoft and provided to all LSP's. The bid ranges were from -0,35%
markdown to a 2% mark-up.
Exhibit A
Table shows LSP's and the percentage mark-up / mark-down from Microsoft Governmental
Pricing Level D -7.5 and Level D for Azure metered services:
Licensing Solutions License/Software Subscriptions True-up/New Purchases Azure only
Provider(LSP) Assurance (Except Azure) /New Subscriptions(Not
added at signing)
CDW.G 1.25% 1.25% 1.25% 1.25%
Comparex, USA 1% 1% 1% 1%
Insight Public Sector, Inc. -0.35% -0.35% -0.35% -0.35%
SHI International Corp. 0.50% 0.50% 0.50% 0.50%
Crayon Software Experts 0.25% 0.25% 0.50% 0.50%
LLC
PCMG, Inc. 1% 1% 1% 1%
5oftwareONE Inc. 2% 2% 2% 2%
���� i
Teresa Summ�rs,Assl n nedoro Purc ssm 11/2@0/6
Page 3 of 3 ITEM
3.11 i)
(ID#2835)
Participating Agreement#RIVCO-20800-009-12/19
County of Riverside Master Microsoft Enterprise Agreement#01E73970
This Agreement,made and entered into this 8�'day of November,2016,by and between INSIGHT PUBLIC SECTOR,
("CONTRACTOR"),and the COUNTY OF RIVERSIDE,a political subdivision of the State of California,("COUNTY").The parties
agree as follows:
1. This agreement covers the enrollment into Microsoft Enterprise Agreement(EA)#0IE73970 for all available products and
services offered. All terms and conditions of EA#01 E73970 are incorporated by reference and shall apply to the purchase of products
and services.
2. This agreement is available for use by all government entities within the State of California which the CONTRACTOR can
enroll in EA#01 E73970(Enrolled Affiliate)for a period of 36 months. Enrollment documents will contain the terms and conditions
specific to each entity.
3. The CONTRACTOR agrees to extend the same pricing,terms,and conditions as stated in this agreement to each and every
government entity in the State of California. Terms and conditions are governed by EA#01 E73970 and the applicable enrollment
documents for each entity. Entities shall make purchases in their own name, make direct payment to CONTRACTOR,and be liable
directly to CONTRACTOR for payment.
3.1 COUNTY shall in no way be responsible to CONTRACTOR for other entities' purchases. COUNTY shall in no
way be responsible to other entities for their purchases,including but not limited to product selection or implementation,services or
other related matters.
3.2 CONTRACTOR shall notify each entity in writing of the requirements stated in Section 3.1.
4. This agreement shall be effective upon signature by both parties and continues in effect through December 31,2019,unless
terminated earlier.
5. Contractor Responsibilities: CONTRACTOR will offer the following services at no additional charge. It is the
responsibility of the government entities to determine which services, if any,meet their needs and communicate that to the
CONTRACTOR.
a) Provide reports showing year to date annual spend according to entity's specifications.Frequency will be determined by each
entity(monthly,quarterly,etc.).
b) Provide reports of licenses purchased and added on to enrollment according to entity's specifications.(Intended for an
enrollment that has licenses for multiple entities within a governmental body-county,city, etc.)Frequency will be
determined by each entity(monthly,quarterly,etc.).
c) At the entity's request,provide a licensing portal that allows the tracking of licenses beyond the capabilities of the Microsoft
VLSC. This portal will show,but not be limited to, all licenses on the current enrollment,quantities of licenses,track licenses
at department/entity levels,transfer licenses to and from each department/entity,and have reporting functionalities.
d) Provide training to the entity's Microsoft administrators on Microsoft portals such as the VLSC,Office 365,Azure,etc.
within 30 days of receiving a purchase order for such products that introduce a new portal.CONTRACTOR should outline
what aspects of training they feel would be beneficial.
e) Provide documentation to the entity within 90 days of when Microsoft has made a change to a license and advise of any
grandfather or conversion rights within that same timeframe.
f) Provide a short synopsis of why an amendment is needed and the ramification of each amendment to an enrollment.
g) Provide an updated price list on an annual basis or when Microsoft changes price point,whichever is sooner, in an Excel
spreadsheet to the entity. This price list must capture,at minimum,the following categories for each product: SKU,product
description,MSRP,NET(Level D-7.5%or D),LSP's uplift and contracted unit price.
6. Participation Form:CONTRACTOR must complete and return the Microsoft LSP Participation Form, included as
Exhibit A with this agreement.
NOV 0 8 2016 0 7
7. 'Usage Reporting: CONTRACTOR will provide the LSP Reporting of Active Enrollments Form showing a list of
enrollments leveraging Master Microsoft Agreement#0IE73970 to County by December 15"of each year.Forms shall be submitted
electronically to MasterMicrosoftAdmin(a rivcoit.org.A copy of the form is included in this agreement as Exhibit B.
8. Administrative fees:CONTRACTOR will pay the COUNTY annually for each enrollment leveraging the Master Microsoft
Agreement#01 E73970.This will be a one-time fee of$100 for each year of a committed enrollment(including shadow enrollments)
regardless of entity's enrolled commitment amount.
8.1 Riverside County Information Technology(RCIT)will invoice the CONTRACTOR annually based on the
enrollments verified from the ESP Reporting of Active Enrollments Form submitted by CONTRACTOR each year.Payment
is due to RCIT thirty(30)days from invoice date.The COUNTY will not accept credit as form of payment.
8.2 Failure to meet the administrative fee requirements and submit fees on a timely basis may constitute grounds for
suspension or termination of this agreement.
9. Pricing: Base Price is Government Level D-7.5%of Published Reseller Cost(Net)for all product and online services and
Level D for Azure metered services.
9.1 Contractor Pricing:
Category Description Unk of Measure Percentage
License/SA or SA Percentage markup from County of Riverside's Master Microsoft Mark-up -0.35%
Enterprise Agreement No.Ol E73970,Level D-7.5%
Subscriptions Except Percentage markup from County of Riverside's Master Microsoft Mark-up -0.35%
Azure Enterprise Agreement No.01E73970,Level D-7.5%.
* Subscriptions pricing for future annual payments shall match the
added at signing cost so that subscriptions for the same product after
the start of the agreement do not have different prices for the same
SKU.
True-up/New Percentage markup from County of Riverside's Master Microsoft Mark-up -0.35%
Purchases/New Enterprise Agreement No.01E73970,Level D-7.5%
Subscriptions not
Added at Signing
Configuration
Azure only Percentage markup from County of Riverside's Master Microsoft Mark-up -0.35%
Enterprise Agreement No.01 E73970,Level D.
*Negative percentage represents an additional mark down from base price.
10. Contract Management: The contacts for this agreement for COUNTY shall be both RCIT and Purchasing as listed below.
10.1 Primary Contact: 10.2 Secondary Contact:
Jenifer Rutherford,Administrative Services Analyst II John Miller,Sr.Procurement Contract Specialist
Riverside County Information Technology County of Riverside Purchasing and Fleet Services
3450 14"Street, Riverside,CA 92501 2980 Washington Street,Riverside,CA 92504
Direct: (951)955-7785 Direct line:(951)9554945 or(951)9554937
Email: jenifer.rutherfordarivcoit ore Email:JMMiller(arivcoit.ore
08
10.3 The CONTRACTOR contact for this agreement is listed below:
Contact name and title Amy Tschopp,Manager Sled Compliance
Address 6820 South Hart Avenue
City,State Tempe,AZ 85283
Phone 630-924-6829
Email SLEDContractsoinsight.com
10A Should CONTRACTOR contract management information change,the CONTRACTOR will provide written notice
with the updated information to the COUNTY no later than 10 business days after the change.
IL This agreement,including any attachments or exhibits,constitutes the entire agreement of the parties with respect to its
subject matter and supersedes all prior and contemporaneous representations,proposals,discussions and communications,whether
oral or in writing.This agreement may be changed or modified only by a written amendment signed by authorized representatives of
both parties.
IN WITNESS WHEREOF,the Parties hereto have caused their duly authorized representatives to execute this Agreement.
COUNTY OF RIVERSIDE,apolitical INSIGHT PUBLIC SECTOR,INC.
subdivision of the State of California
By: R
John .Benoit,&airrum Name: John Carnahan
Board of Supervisors Title: Senior Vice President,Business Development
Dated: NOV 0 R 7016 Dated: October 31.2016
ATTEST:
Kecia Harper-Them
Clerk of the Board
By
Deputy
APPROVED AS TO FORM:
Gregory P.Priamos
Coun C unsel
By �1 �4�6
Neal Kipnis,
Deputy County Counsel 09
STEVE RENEKER LOUIS RAJA ARUL DOSS,ACIO
Chief Information Officer R C I T Enterprise Applications Bureau
VEVA HARGUINDEGUY,AGO
DAVEROGERS `_'"'"" "-' Converged Communications Bureau
Chief Technology officer JIM SMITH,AGO
Technology Services Bureau
Exhibit A - Microsoft LSP Participation Form
Complete this formand return to: Payment should be made to:
Riverside County Information Technology
Attention: Jenifer Rutherford 3450 14t1 Street, Fourth Floor
E-mail: MasterMicrosoftAdmin@RivcoIT.org Riverside, CA 92501
County of Riverside TIN#: 95-6000930
Company Name: Insight Public Sector, Inc.
Name: Amy Tschopp Title: Manager, SLED Compliance
Address: 6820 South Had Avenue
City: Tempe, Arizona Zip Code: 85283 Telephone* 630-924-6820
Fax#: 630-924-6850 Email: SLEDContracts0insight.com
The County of Riverside is the host of the Microsoft Master Agreement 01 E73970. All questions regarding the
products and licensing should be directed to Microsoft.
We agree to pay the participation (administrative)fees for each enrollment that is established by leveraging the
County of Riverside Microsoft Master Agreement in accordance to the schedule referenced in agreement,
Section 8, and any subsequent contracts or amendments.
We agree that all enrollments will be submitted to Microsoft directly, to report enrollment activity and comply
with the payment schedule per per agreement, Section 8,to Riverside County Information Technology.
Please reference the remittance information above when sending the payment.
October 31, 2016
Sig ro ifiTr—e Date
John Carnahan SVP. Business Development
Printed Name Title
IQ
Participating Agreement#RIVCO-20800-011-12/19
County of Riverside Master Microsoft Enterprise Agreement#01E73970
This Agreement,made and entered into this 8s'day of November,2016,by and between COMPAREX USA,("CONTRACTOR"),
and the COUNTY OF RIVERSIDE,a political subdivision of the State of California,("COUNTY").The parties agree as follows:
1. This agreement covers the enrollment into Microsoft Enterprise Agreement(EA)401E73970 for all available products and
services offered.All terms and conditions of EA#01E73970 are incorporated by reference and shall apply to the purchase of products
and services.
2. This agreement is available for use by all government entities within the State of California which the CONTRACTOR can
enroll in EA#01 E73970(Enrolled Affiliate)for a period of 36 months.Enrollment documents will contain the terms and conditions
specific to each entity.
3. The CONTRACTOR agrees to extend the same pricing,terms,and conditions as stated in this agreement to each and every
government entity in the State of California.Terms and conditions are governed by EA#0IE73970 and the applicable enrollment
documents for each entity.Entities shall make purchases in their own name,make direct payment to CONTRACTOR,and be liable
directly to CONTRACTOR for payment.
3.1 COUNTY shall in no way be responsible to CONTRACTOR for other entities' purchases.COUNTY shall in no
way be responsible to other entities for their purchases, including but not limited to product selection or implementation,services or
other related matters.
3.2 CONTRACTOR shall notify each entity in writing of the requirements stated in Section 3.1.
4. This agreement shall be effective upon signature by both parties and continues in effect through December 31,2019,unless
terminated earlier. -
5. Contractor Responsibilities: CONTRACTOR will offer the following services at no additional charge. It is the
responsibility of the government entities to determine which services,if any,meet their needs and communicate that to the
CONTRACTOR.
a) Provide reports showing year to date annual spend according to entity's specifications.Frequency will be determined by each
entity(monthly,quarterly,etc.).
b) Provide reports of licenses purchased and added on to enrollment according to entity's specifications.(Intended for an
enrollment that has licenses for multiple entities within a governmental body-county,city,etc.)Frequency will be
determined by each entity(monthly,quarterly,etc.).
c) At the entity's request,provide a licensing portal that allows the tracking of licenses beyond the capabilities of the Microsoft
VLSC.This portal will show,but not be limited to,all licenses on the current enrollment,quantities of licenses,track licenses
at department/entity levels,transfer licenses to and from each department/entity,and have reporting functionalities.
d) Provide training to the entity's Microsoft administrators on Microsoft portals such as the VLSC,Office 365,Azure,etc.
within 30 days of receiving a purchase order for such products that introduce a new portal.CONTRACTOR should outline
what aspects of training they feel would be beneficial.
e) Provide documentation to the entity within 90 days of when Microsoft has made a change to a license and advise of any
grandfather or conversion rights within that same timeframe.
f) Provide a short synopsis of why an amendment is needed and the ramification of each amendment to an enrollment.
g) Provide an updated price list on an annual basis or when Microsoft changes price point,whichever is sooner,in an Excel
spreadsheet to the entity.This price list must capture,at minimum,the following categories for each product: SKU,product
description,MSRP,NET(Level D-7.5%or D),LSP's uplift and contracted unit price.
6. Participation Form:CONTRACTOR must complete and return the Microsuft LSP Partieipation Form,included as
Exhibit A with this agreement.
7. Usage Reporting:CONTRACTOR will provide the LSP Reporting of Active Enrollments Form showing a list of
enrollments leveraging Master Microsoft Agreement 4OIE73970 to County by December 15th of each year. Forms shall be submitted
electronically to MasterMicrosoftAdmin@rivcoit org.A copy of the form is included in this agreement as Exhibit B.
40V 0 8 2016 � � 1 11
8. Administrative fees: CONTRACTOR will pay the COUNTY annually for each enrollment leveraging the Master Microsoft
Agreement#O1E73970.This wilt be a one-time fee of$100 for each year of a committed enrollment(including shadow enrollments)
regardless of entity's enrolled commitment amount.
8.1 Riverside County Information Technology(RCIT)will invoice the CONTRACTOR annually based on the
enrollments verified from the LSP Reporting of Active Enrollments Form submitted by CONTRACTOR each year.Payment
is due to RCIT thirty(30)days from invoice date.The COUNTY will not accept credit as form of payment.
8.2 Failure to meet the administrative fee requirements and submit fees on a timely basis may constitute grounds for
suspension or termination of this agreement.
9. Pricing:Base Price is Government Level D-7.5%of Published Reseller Cost(Net)for all product and online services and
Level D for Azure metered services.
9.1 Contractor Pricing:
Category Description Unit of Measure percents e
License/SA or SA Percentage markup from County of Riverside's Master Microsoft Markup 1.00%
Enterprise Agreement No.0IE73970,Level D-7.5%
Subscriptions Except Percentage markup from County of Riverside's Master Microsoft Markup 1.00%
Azure Enterprise Agreement No.OIE73970,Level D-7.5%.
• Subscriptions pricing for future annual payments shall match the
added at signing cost so that subscriptions for the same product after
the start ofthe agreement do not have different prices for the same
SKU.
True-up/New Percentage markup from County of Riverside's Master Microsoft Markup 1.00%
Purchases/New Enterprise Agreement No.O1E73970,Level D-7.5%
Subscriptions not
Added at Signing
Configuration
Azure only Percentage markup from County of Riverside's Master Microsoft Markup 1.00%
Enterprise Agreement No.01E73970, Level D.
10. Contract Management:The contacts for this agreement for COUNTY shall be both RCIT and Purchasing as listed below.
10.1 Primary Contact: 10.2 Secondary Contact:
Jenifer Rutherford,Administrative Services Analyst 11 John Miller,Sr.Procurement Contract Specialist
Riverside County Information Technology County of Riverside Purchasing and Fleet Services
3450 14'Street,Riverside,CA 92501 2980 Washington Street,Riverside,CA 92504
Direct: (951)955-7785 Direct line: (951)955-4945 or(951)955.4937
Email: ienifer.rutherford(r�rivcoit.ora Email:JMMiller@riveoit.org
10.3 The CONTRACTOR contact for this agreement is listed below:
Contact name and title George Barrett,Director of Operations
Address 600 N.Pearl Street
Address Suite 1960
Phone214-868-5691
Email George.barrett@comparexusa.com Z2
10.4 Should CONTRACTOR contract management information change,the CONTRACTOR will provide written notice
with the updated information to the COUNTY no later than 10 business days after the change.
11. This agreement,including any attachments or exhibits,constitutes the entire agreement of the parties with respect to its
subject matter and supersedes all prior and contemporaneous representations,proposals,discussions and communications,whether
oral or in writing.This agreement may be changed or modified only by a written amendment signed by authorized representatives of
both parties.
IN WITNESS WHEREOF,the Parties hereto have caused their duly authorized representatives to execute this Agreement.
COUNTY OF RIVERSIDE,a political COMPAREX USA
subdivision of the St to of California //��
By: By:_/ ti V
U
Jo J.Benoit,Chairman Name: George Barrett
Board of Supervisors Title: Director of Operations
Dated:NDV 082016 Dated:)q_-2x"/�
ATTEST:
Kecia Harper-Them
Clerk o the Board
B
Deputy
APPROVED AS TO FORM:
Gre*Neal
P i
Court
By:
p ,
Deputy County Counsel
13
ST.EVE RENEKER LOUR RAJA ARUL DOSS,ACIO
' Chief Information officer R C I T Enterprise Applications Bureau
VEVA HARGUINDEGUY,ACID
DAVE ROGER$ ""'"'"° """" Converged Communications Bureau
Chief Technology Officer JIM SMITH,ACIO
Technology Services Bureau
Exhibit A - Microsoft LSP Participation Form
Complete this formand return to: Payment should be made to:
Riverside County Information Technology
Attention: ]enifer Rutherford 3450 1411 Street, Fourth Floor
E-mail: MasterMicrosoftAdmin@RivcoIT.org Riverside, CA 92501
County of Riverside TIN#: 95-6000930
Company Name: Comparex USA Inc
Name: George Barrett Title: Director of Operations
Address: 600 N.Pearl Street, Suite 1960
City: Dallas Zip Code: 75201 Telephone#: 855-228-8791
Fax#: Email: george.barrett@comparexusa.com
The County of Riverside is the host of the Microsoft Master Agreement 01 E73970. All questions regarding the
products and licensing should be directed to Microsoft.
We agree to pay the participation (administrative) fees for each enrollment that is established by leveraging the
County of Riverside Microsoft Master Agreement in accordance to the schedule referenced in agreement,
Section 8, and any subsequent contracts or amendments.
We agree that all enrollments will be submitted to Microsoft directly, to report enrollment activity and comply
with the payment schedule per per agreement, Section 8, to Riverside County Information Technology.
Please reference the remittance information above when sending the payment.
re
R L04- /D - a 8--/Z
Signature - Date
George Barrett Director of Operations
Printed Name Tide
14
Participating Agreement#RIVCO-20800-013-12119
County of Riverside Master Microsoft Enterprise Agreement#01E73970
This Agreement,made and entered into this 8th day of November,2016,by and between SOFTWAREONE,("CONTRACTOR"),
and the COUNTY OF RIVERSIDE,a political subdivision of the State of California,("COUNTY").The parties agree as follows:
1. This agreement covers the enrolhnent into Microsoft Enterprise Agreement(EA)#O1E73970 for all available products and
services offered.All terms and conditions of EA#01 E73970 are incorporated by reference and shall apply to the purchase of products
and services.
2. This agreement is available for use by all government entities within the State of California which the CONTRACTOR can
enroll in EA#01E73970(Enrolled Affiliate)for a period of 36 months.Enrollment documents will contain the terms and conditions
specific to each entity.
3. The CONTRACTOR agrees to extend the same pricing,terms,and conditions as stated in this agreement to each and every
government entity in the State of California.Terms and conditions are governed by EA#01E73970 and the applicable enrollment
documents for each entity.Entities shall make purchases in their own name,make direct payment to CONTRACTOR,and be liable
directly to CONTRACTOR for payment.
3.1 COUNTY shall in no way be responsible to CONTRACTOR for other entities'purchases.COUNTY shall in no
way be responsible to other entities for their purchases,including but not limited to product selection or implementation,services or
other related matters.
3.2 CONTRACTOR shall notify each entity in writing of the requirements stated in Section 3.1.
4. This agreement shall be effective upon signature by both parties and continues in effect through December 31,2019,unless
terminated earlier.
5. Contractor Responsibilities: CONTRACTOR will offer the following services at no additional charge.It is the
responsibility of the government entities to determine which services,if any, meet their needs and communicate that to the
CONTRACTOR-
a) Provide reports showing year to date annual spend according to entity's specifications.Frequency will be determined by each
entity(monthly,quarterly,etc.).
b) Provide reports of licenses purchased and added on to enrollment according to entity's specifications.(Intended for an
enrollment that has licenses for multiple entities within a governmental body-county,city,etc.)Frequency will be
determined by each entity(monthly,quarterly,etc.).
c) At the entity's request,provide a licensing portal that allows the tracking of licenses beyond the capabilities of the Microsoft
VLSC.This portal will show,but not be limited to,all licenses on the current enrollment,quantities of licenses,track licenses
at department/entity levels,transfer licenses to and from each department/entity,and have reporting f victionalities.
d) Provide training to the entity's Microsoft administrators on Microsoft portals such as the VLSC,Office 365,Azure,etc.
within 30 days of receiving a purchase order for such products that introduce a new portal.CONTRACTOR should outline
what aspects of training they feel would be beneficial.
e) Provide documentation to the entity within 90 days of when Microsoft has made a change to a license and advise of any
grandfather or conversion rights within that same timeframe.
f) Provide a short synopsis of why an amendment is needed and the ramification of each amendment to an enrollment.
g) Provide an updated price list on an annual basis or when Microsoft changes price point,whichever is sooner,in an Excel
spreadsheet to the entity.This price list must capture,at minimum,the following categories for each product: SKU,product
description,MSRP,NET(Level D-7.5%or D),LSP's uplift and contracted unit price.
6. Participation Form:CONTRACTOR must complete and return the Microsoft LSP Participation Form,included as
Exhibit A with this agreement.
7. Usage Reporting:CONTRACTOR will provide the LSP Reporting of Active Enrollments Form showing a list of
enrollments leveraging Master Microsoft Agreement#01 E73970 to County by December 151°of each year.Forms shall be submitted
electronically to MasterMicrosoftAdminaa,rivcoit.org.A copy of the form is included in this agreement as Exhibit B. 1 5
NOV 082016 �25,- 11
r
8. Administrative fees:CONTRACTOR will pay the COUNTY annually for each enrollment leveraging the Master Microsoft
Agreement#01E73970.This will be a one-time fee of$100 for each year of a committed enrollment(including shadow enrollments)
regardless of entity's enrolled commitment amount.
8.1 Riverside County Information Technology(RCIT)will invoice the CONTRACTOR annually based on the
enrollments verified from the LSP Reporting of Active Enrollments Form submitted by CONTRACTOR each year.Payment
is due to RCIT thirty(30)days from invoice date.The COUNTY will not accept credit as form of payment.
8.2 Failure to meet the administrative fee requirements and submit fees on a timely basis may constitute grounds for
suspension or termination of this agreement.
9. Pricing:Base Price is Government Level D-7.5%of Published Reseller Cost(Net)for all product and online services and
Level D for Azure metered services.
9.1 Contractor Pricing:
Category Description unit of Measure Percentage
License/SA or SA Percentage markup from County of Riverside's Master Microsoft Markup 2.00%
Enterprise Agreement No.01E73970,Level D-7.5%
Subscriptions Except Percentage markup from County of Riverside's Master Microsoft Markup 2.00%
Azure Enterprise Agreement No.01E73970,Level D-7.5%.
' Subscriptions pricing for future annual payments shall match the
added at signing cost so that subscriptions for the same product after
the start of the agreement do not have different prices for the same
SKU.
True-up/New Percentage markup from County of Riverside's Master Microsoft Markup 2.00%
Purchases/New Enterprise Agreement No.0IE73970,Level D-7.5%
Subscriptions not
Added at Signing
Configuration
Azure only Percentage markup from County of Riverside's Master Microsoft Markup 2.00%
Enterprise Agreement No.01E73970, Level D.
10. Contract Management: The contacts for this agreement for COUNTY shall be both RCIT and Purchasing as listed below.
10.1 Primary Contact: 10.2 Secondary Contact:
Jenifer Rutherford,Administrative Services Analyst II John Miller,Sr.Procurement Contract Specialist
Riverside County Information Technology County of Riverside Purchasing and Fleet Services
3450 146 Street,Riverside,CA 92501 2980 Washington Street,Riverside,CA 92504
Direct:(951)955-7785 Direct line:(951)9554945 or(951)955-4937
Email: ienifer.rutherford(lrivcoit.org Email: JMMille0Drivcoit.or2
10.3 The CONTRACTOR contact for this agreement is listed below:
Aaron Liggitt,SLG Software Portfolio Consultant
20875 Crossroads Circle,Suite 1
Waukesha,W153186
Phone:916-735-3942
Email: Aaron.Liggitt(a),SoftwareONE.com 1 6
t
10.4 Should CONTRACTOR contract management information change,the CONTRACTOR will provide written notice with the
updated information to the COUNTY no later than 10 business days after the change.
11. This agreement, including any attachments or exhibits, constitutes the entire agreement of the parties with respect to its
subject matter and supersedes all prior and contemporaneous representations,proposals,discussions and communications,whether
oral or in writing. This agreement may be changed or modified only by a written amendment signed by authorized representatives of
both parties.
IN WITNESS WHEREOF,the Parties hereto have caused their duly authorized representatives to execute this Agreement.
COUNTY OF RIVERSIDE,a political SOFTWAREONE
subdivision of the Stat of California
By:
Joh .Benoit,Chairman Name: Margarita Apodaca
Board of Supervisors Title: Operations Analyst
Dated: NOV 0 S 2016 Dated: 10/28/2016
ATTEST:
Kecia Harper-Them
Cler f the Board
B
Deputy
APPROVED AS TO FORM:
Gregory P.Priamos
Coun Co sel I�[
By: qL (IL d\`
Neal Kipnis,
Deputy County Counsel
1�
STEVE RENEKER IOUIS RAJA ARUL DOSS,ACIO
Chief Information Officer R C I T Enterprise Applications Bureau
VE O VA HARGUINDEGUY,AG
DAVEROGERS �'""'"...... " Converged Communications Bureau
Chief Technology Officer
11M SMITH,AGO
Technology Services Bureau
Exhibit A - Microsoft LSP Participation Form
Complete this formand return to: Payment should be made to:
Riverside County Information Technology
Attention: ]enifer Rutherford 3450 14v'Street, Fourth Floor
E-mail: MasterMicrosoftAdmin@RivcolT.org Riverside, CA 92501
County of Riverside TIN# 95-6000930
Company Name: Software One, Inc.
Name:_Aaron Liggitt Title: SLG Software Portfolio Consultant
Address: _20875 Crossroads Circle, Suite 1
City: Waukesha,WI Zip Code: 53186 Telephone#: 916-735-3942
Fax#: 800-366-9994 Email: Aaron.Liaoitt(caSoftwareONE.com
The County of Riverside is the host of the Microsoft Master Agreement 01 E73970. All questions regarding the
products and licensing should be directed to Microsoft.
We agree to pay the participation (administrative)fees for each enrollment that is established by leveraging the
County of Riverside Microsoft Master Agreement in accordance to the schedule referenced in agreement,
Section 8, and any subsequent contracts or amendments.
We agree that all enrollments will be submitted to Microsoft directly, to report enrollment activity and comply
with the payment schedule per per agreement, Section 8, to Riverside County Information Technology.
Please reference the remittanceinformation above when sending the payment.
A/ G1ci 10/28/2016
Signatur Date
Margarita Apodaca Operations Analyst
Printed Name Title
19
Participating Agreement#RIVCO-20800-014-12/19
County of Riverside Master Microsoft Enterprise Agreement#01E73970
This Agreement,made and entered into this 8d'day of November,2016,by and between CRAYON SOFTWARE EXPERTS LLC,
("CONTRACTOR"),and the COUNTY OF RIVERSIDE, a political subdivision of the State of California,("COUNTY").The parties
agree as follows:
1. This agreement covers the enrollment into Microsoft Enterprise Agreement(EA)#O1E73970 for all available products and
services offered. All terms and conditions of EA#O1E73970 are incorporated by reference and shall apply to the purchase of products
and services.
2. This agreement is available for use by all government entities within the State of California which the CONTRACTOR can
enroll in EA#01 E73970(Enrolled Affiliate)for a period of 36 months.Enrollment documents will contain the terms and conditions
specific to each entity.
3. The CONTRACTOR agrees to extend the same pricing,terms,and conditions as stated in this agreement to each and every
government entity in the State of California.Terms and conditions are governed by EA 901E73970 and the applicable enrollment
documents for each entity.Entities shall make purchases in their own name,make direct payment to CONTRACTOR,and be liable
directly to CONTRACTOR for payment.
3.1 COUNTY shall in no way be responsible to CONTRACTOR for other entities'purchases.COUNTY shall in no
way be responsible to other entities for their purchases,including but not limited to product selection or implementation,services or
other related matters.
3.2 CONTRACTOR shall notify each entity in writing of the requirements stated in Section 3.1.
4. This agreement shall he effective upon signature by both parties and continues in effect through December 31,2019,unless
terminated earlier.
5. Contractor Responsibilities: CONTRACTOR will offer the following services at no additional charge. It is the
responsibility of the government entities to determine which services, if any,meet their needs and communicate that to the
CONTRACTOR.
a) Provide reports showing year to date annual spend according to entity's specifications.Frequency will be determined by each
entity(monthly, quarterly,etc.).
b) Provide reports of licenses purchased and added on to enrollment according to entity's specifications.(Intended for an
enrollment that has licenses for multiple entities within a governmental body-county,city,etc.)Frequency will be
determined by each entity(monthly,quarterly, etc.).
c) At the entity's request,provide a licensing portal that allows the tracking of licenses beyond the capabilities of the Microsoft
VLSC.This portal will show,but not be limited to,all licenses on the current enrollment,quantities of licenses,track licenses
at department/entity levels,transfer licenses to and from each department/entity,and have reporting functionalities.
d) Provide training to the entity's Microsoft administrators on Microsoft portals such as the VLSC,Office 365,Azure,etc.
within 30 days of receiving a purchase order for such products that introduce a new portal.CONTRACTOR should outline
what aspects of training they feel would be beneficial.
e) Provide documentation to the entity within 90 days of when Microsoft has made a change to a license and advise of any
grandfather or conversion rights within that same timeframe.
f) Provide a short synopsis of why an amendment is needed and the ramification of each amendment to an enrollment.
g) Provide an updated price list on an annual basis or when Microsoft changes price point,whichever is sooner,in an Excel
spreadsheet to the entity.This price list must capture,at minimum,the following categories for each product: SKU,product
description,MSRP,NET(Level D-7.5%or D),LSP's uplift and contracted unit price.
6. Participation Form:CONTRACTOR must complete and return the Microsoft LSP Participation Form,included as
Exhibit A with this agreement.
NOV 0 8 2016 19
7. Usage Reporting: CONTRACTOR will provide the LSP Reporting of Active Enrollments Form showing a list of
enrollments leveraging Master Microsoft Agreement#O1E73970 to County by December 151h of each year.Forms shall be submitted
electronically to MasterMicrosoftAdmingriveoit.org.A copy of the form is included in this agreement as Exhibit B.
8. Administrative fees: CONTRACTOR will pay the COUNTY annually for each enrollment leveraging the Master Microsoft
Agreement 90IE73970.This will be a one-time fee of$100 for each year of a committed enrollment(including shadow enrollments)
regardless of entity's enrolled commitment amount.
8.1 Riverside County Information Technology(RCIT)will invoice the CONTRACTOR annually based on the
enrollments verified from the LSP Reporting of Active Enrollments Form submitted by CONTRACTOR each year. Payment
is due to RCIT thirty(30)days from invoice date. The COUNTY will not accept credit as form of payment.
8.2 Failure to meet the administrative fee requirements and submit fees on a timely basis may constitute grounds for
suspension or termination of this agreement.
9. Pricing: Base Price is Government Level D-7.5%of Published Reseller Cost(Net)for all product and online services and
Level D for Azure metered services.
9.1 Contractor Pricing:
Category Description Unit or Measure Percentage.
License/SA or SA Percentage markup from County of Riverside's Master Microsoft Markup 0.25%
Enterprise Agreement No. O1E73970,Level D -7.5%
Subscriptions Except Percentage markup from County of Riverside's Master Microsoft Markup 0.25%
Azure Enterprise Agreement No.O1E73970,Level D-7.5%.
"Subscriptions pricing for future annual payments shall match the
added at signing cost so that subscriptions for the same product after
the start of the agreement do not have different prices for the same
SKU.
True-up/New Percentage markup from County of Riverside's Master Microsoft Markup 0.50%
Purchases/New Enterprise Agreement No.01E73970,Level D-7.5%
Subscriptions not
Added at Signing
Configuration
Azure only Percentage markup from County of Riverside's Master Microsoft Markup 0.50%
Enterprise Agreement No. 01E73970,Level D.
10. Contract Management: The contacts for this agreement for COUNTY shall be both RCIT and Purchasing as listed below.
10.1 Primary Contact: 10.2 Secondary Contact:
Jenifer Rutherford,Administrative Services Analyst II John Miller, Sr.Procurement Contract Specialist
Riverside County Information Technology County of Riverside Purchasing and Fleet Services
3450 14'Street,Riverside,CA 92501 2980 Washington Street,Riverside,CA 92504
Direct: (951)955-7785 Direct line: (951)9554945 or(951)955-4937
Email: ienifer.rutherford@rivcoi[ore Email:JMMiller9rivcoit.org
103 The CONTRACTOR contact for this agreement is listed below:
Contact name and title—Greg Landry,Microsoft Business Drsk Manager
Address—8111 LBJ Freeway,Suite 1000
Address—Dallas,TX 75251-1313 l 0
Phone—469-329-0290
Email—SLG.us@crayon.com
10.4 Should CONTRACTOR contract management information change,the CONTRACTOR will provide written notice
with the updated information to the COUNTY no later than 10 business days after the change.
it. This agreement,including any attachments or exhibits,constitutes the entire agreement of the parties with respect to its
subject matter and supersedes all prior and contemporaneous representations,proposals,discussions and communications,whether
oral or in writing. This agreement may be changed or modified only by a written amendment signed by authorized representatives of
both parties.
IN WITNESS WHEREOF,the Parties hereto have caused their duly authorized representatives to execute this Agreement.
COUNTY OF RIVERSIDE,a political CRAYON SOF WARE EXPERTS LLC
subdivision of the State of California
By: By:
Jo .kBenoit, rman Name:Ken Pharr
Board of Supervisors Title:VP Operations&Finance
Dated: NOV 0 S 2016 Dated: 10/31/2016
ATTEST:
Kecia Harper-[hem
Clerk of the Board
By vl_,
Deputy
APPROVED AS TO FORM:
Gregory P. Priamos
Count C sel
By t 1 `CA 4
Neal Kipnis,
Deputy County Counsel
� 1
STEVE RENEKER LOUTS RAJA ARUL DOSS,ACIO
Chief Information Officer R C I T Enterprise Applications Bureau
VEVA HARGUINDEGUY,ACID
DAVE ROGERS "°"""-'"""" ..... Converged Communications Bureau
Chief Technology Officer
11M SMITH,ACID
Technology Services Bureau
Exhibit A - Microsoft LSP Participation Form
Complete this formand return to: Payment should be made to:
Riverside County Information Technology
Attention: Jenifer Rutherford 3450 14t1 Street, Fourth Floor
E-mail: MasterMicrosoftAdmin@RivcoIT.org Riverside, CA 92501
County of Riverside TIN#: 95-6000930
Company Name:_Crayon Software Experts, LLC
Name:_Greg Landry Title: Microsoft Business Desk Manager
Address: _8111 LBJ Freeway, Suite 1000
City: _Dallas Zip Code:_75251-1313 Telephone#: _469-329-0290
Fax#: _303-682-1506 Email: —SLG-us@crayon.com
The County of Riverside is the host of the Microsoft Master Agreement 01 E73970. All questions regarding the
products and licensing should be directed to Microsoft.
We agree to pay the participation (administrative) fees for each enrollment that is established by leveraging the
County of Riverside Microsoft Master Agreement in accordance to the schedule referenced in agreement,
Section 8, and any subsequent contracts or amendments.
We agree that all enr ments will be submitted to Microsoft directly, to report enrollment activity and comply
with the payment sch ule per per agreement, Section 8, to Riverside County Information Technology.
Please f nce the once information above when sending the payment.
_10/31/2016
gnature Date
_Ken Pharr _VP Operations& Finance
Printed Name Title
Exhibit B
LSP REPORTING OF ACTIVE ENROLLMENTS
MICROSOFT ENTERPRISE AGREEMENT
Crayon Software Experts
LSP Name LLC
RIVCO
Contract ID RIVCO-20800-014-12/19
Microsoft
Agreement 01E69633,01E73134,AND
Numbers OIE73970
Master Enrollment Enrollment start End Enrollment Enrollment Contact Enrollment
Enrollment Number: Entity: Date: Date: Annual Spend Contact: Email: Contact Tel:
W
Participating Agreement #RIVCO-20800-012-12/19
County of Riverside Master Microsoft Enterprise Agreement#01E73970
This Agreement,made and entered into this 8th day of November,2016,by and between SHI INTERNATIONAL
CORPORATION,("CONTRACTOR"),and the COUNTY OF RIVERSIDE,a political subdivision of the State of California,
("COUNTY").The parties agree as follows:
I. This agreement covers the enrollment into Microsoft Enterprise Agreement(EA)4OIE73970 for all available products and
services offered. All terms and conditions of EA#01 E73970 are incorporated by reference and shall apply to the purchase of products
and services.
2. This agreement is available for use by all government entities within the State of California which the CONTRACTOR can
enroll in EA#O I E73970(Enrolled Affiliate)for a period of 36 months.Enrollment documents will contain the terms and conditions
specific to each entity.
3. The CONTRACTOR agrees to extend the same pricing,terms,and conditions as stated in this agreement to each and every
government entity in the State of California.Terms and conditions are governed by EA#OI E73970 and the applicable enrollment
documents for each entity. Entities shall make purchases in their own name,make direct payment to CONTRACTOR,and be liable
directly to CONTRACTOR for payment.
3.1 COUNTY shall in no way be responsible to CONTRACTOR for other entities'purchases. COUNTY shall in no
way be responsible to other entities for their purchases, including but not limited to product selection or implementation,services or
other related matters.
3.2 CONTRACTOR shall notify each entity in writing of the requirements stated in Section 3.1.
4. This agreement shall be effective upon signature by both parties and continues in effect through December 31,2019,unless
terminated earlier.
5. Contractor Responsibilities: CONTRACTOR will offer the following services at no additional charge.It is the
responsibility of the government entities to determine which services,if any,meet their needs and communicate that to the
CONTRACTOR.
a) Provide reports showing year to date annual spend according to entity's specifications.Frequency will be determined by each
entity(monthly,quarterly,etc.).
b) Provide reports of licenses purchased and added on to enrollment according to entity's specifications. (Intended for an
enrollment that has licenses for multiple entities within a governmental body-county,city,etc.)Frequency will be
determined by each entity(monthly, quarterly, etc.).
c) At the entity's request,provide a licensing portal that allows the tracking of licenses beyond the capabilities of the Microsoft
VLSC.This portal will show,but not be limited to,all licenses on the current enrollment,quantities of licenses,track licenses
at department/entity levels,transfer licenses to and from each department/entity,and have reporting functionalities.
d) Provide training to the entity's Microsoft administrators on Microsoft portals such as the VLSC,Office 365,Azure,etc.
within 30 days of receiving a purchase order for such products that introduce a new portal.CONTRACTOR should outline
what aspects of training they feel would be beneficial.
e) Provide documentation to the entity within 90 days of when Microsoft has made a change to a license and advise of any
grandfather or conversion rights within that same timeftame.
f) Provide a short synopsis of why an amendment is needed and the ramification of each amendment to an enrollment.
g) Provide an updated price list on an annual basis or when Microsoft changes price point,whichever is sooner,in an Excel
spreadsheet to the entity.This price list must capture,at minimum,the following categories for each product: SKU,product
description,MSRP,NET(Level D-7.5%or D), LSP's uplift and contracted unit price.
6. Participation Form: CONTRACTOR must complete and return the Microsoft LSP Participation Form, included as
Exhibit A with this agreement.
24
7. Usage Reporting:CONTRACTOR will provide the LSP Reporting of Active Enrollments Form showing a list of
enrollments leveraging Master Microsoft Agreement#01E73970 to County by December 15"of each year.Forms shall be submitted
electronically to MasterMicrosoftAdmin(n7.rivcoit.org. A copy of the form is included in this agreement as Exhibit B.
8. Administrative fees:CONTRACTOR will pay the COUNTY annually for each enrollment leveraging the Master Microsoft
Agreement 401 E73970.This will be a one-time fee of$100 for each year of a committed enrollment(including shadow enrollments)
regardless of entity's enrolled commitment amount.
8A Riverside County Information Technology(RCIT)will invoice the CONTRACTOR annually based on the
enrollments verified from the LSP Reporting of Active Enrollments Form submitted by CONTRACTOR each year, Payment
is due to RCIT thirty(30)days from invoice date.The COUNTY will not accept credit as form of payment.
8.2 Failure to meet the administrative fee requirements and submit fees on a timely basis may constitute grounds for
suspension or termination of this agreement.
9. Pricing:Base Price is Government Level D-7.5%of Published Reseller Cost(Net) for all product and online services and
Level D for Azure metered services.
9.1 Contractor Pricing:
Category Description Unit of Measure Percentage
License/SA or SA Percentage markup from County of Riverside's Master Microsoft Markup 0.50%
Enterprise Agreement No.OIE73970,Level D-7.5%
Subscriptions Except Percentage markup from County of Riverside's Master Microsoft Markup 0.50%
Azure Enterprise Agreement No.01E73970,Level D-7.5%.
*Subscriptions pricing for future annual payments shall match the
added at signing cost so that subscriptions for the same product after
the start of the agreement do not have different prices for the same
SKU.
True-up/New Percentage markup from County of Riverside's Master Microsoft Markup 0.50%
Purchases/New Enterprise Agreement No.01E73970,Level D-7.5%
Subscriptions not
Added at Signing
Configuration
Azure only Percentage markup from County of Riverside's Master Microsoft Markup 0.50%
Enterprise Agreement No.O1E73970,Level D.
10. Contract Management: The contacts for this agreement for COUNTY shall be both RCIT and Purchasing as listed below.
10.1 Primary Contact: 10.2 Secondary Contact:
Jenifer Rutherford,Administrative Services Analyst II John Miller,Sr.Procurement Contract Specialist
Riverside County Information Technology County of Riverside Purchasing and Fleet Services
3450 14t1 Street,Riverside,CA 92501 2980 Washington Street,Riverside,CA 92504
Direct: (951)955-7785 Direct line:(951)9554945 or(951)955-4937
Email: ienifer.rutherford(&,rivcoit.M Email:JMMiller(nlrivcoit.ore
10.3 The CONTRACTOR contact for this agreement is listed below:
Guillermo Ortiz
290 Davidson Avenue
Somerset,NJ 08873 25
619-446-8100
Guillenno—Ortiz@SHI.com
10.4 Should CONTRACTOR contract management information change,the CONTRACTOR will provide written notice
with the updated information to the COUNTY no later than 10 business days after the change.
11. This agreement,including any attachments or exhibits,constitutes the entire agreement of the parties with respect to its
subject matter and supersedes all prior and contemporaneous representations,proposals,discussions and communications,whether
oral or in writing. This agreement may be changed or modified only by a written amendment signed by authorized representatives of
both parties.
IN WITNESS WHEREOF,the Parties hereto have caused their duly authorized representatives to execute this Agreement.
COUNTY OF RIVERSIDE, a political SHI INTERNATIONAL CORP.
subdivision of the State of California ,
By: By. ��Lu( cl h i i 1 CVn�i
John enoit,C airman Name: N 0.tc&-, S\t�V Ic
Board of Supervisors Title: Ise GcGdt✓— Co v1+Y 1,C t5 G 12 F IDS
Dated: NOV Q$ 7016 Dated:
ATTEST:
Kecia Harper-Them
Clerk of the Board
By
Deputy
APPROVED AS TO FORM:
Gregory P. Pnamos
Cou ty unsel
By: C-
Neal Kipnis,
Deputy County Counsel
26
STEVE RENEKER LOUIS RAJA ARUL DOSS,ACID
Chief Information Officer R C I T Enterprise Applications Bureau
VEVA HARGUINDEGUV,ACID
DAVE ROGERS """"<"""'"""""""'""" Converged Communications Bureau
Chief Technology Officer
11M SMITH,ACID
Technology Services Bureau
Inn
Exhibit A - Microsoft LSP Participation Form
Complete this formand return to: Payment should be made to:
Riverside County Information Technology
Attention: )enifer Rutherford 3450 1411 Street, Fourth Floor
E-mail: MasterMicrosoftAdmin@RivcoIT.org Riverside, CA 92501
County of Riverside TIN #: 95-6000930
Company Name: SHI International Corp.
Name: Guillermo Ortiz Title: Account Executive
Address: 290 Davidson Avenue
City: Somerset Zip Code: 08873 Telephone#: 619-446-8100
Fax#: Email: Guillermo OrtizCcdSHI.com
The County of Riverside is the host of the Microsoft Master Agreement 01 E73970. All questions regarding the
products and licensing should be directed to Microsoft.
We agree to pay the participation (administrative) fees for each enrollment that is established by leveraging the
County of Riverside Microsoft Master Agreement in accordance to the schedule referenced in agreement,
Section 8, and any subsequent contracts or amendments.
We agree that all enrollments will be submitted to Microsoft directly, to report enrollment activity and comply with
the payment schedule per per agreement, Section 8, to Riverside County Information Technology.
Please reference the`remittance information above when sending the payment.
` V `-bL UkJ L' 1 11/1/2016
Signature Date
Natalie Slowik Sr Manaoer- Contracts& RFPs
Printed Name Title
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Participating Agreement#RIVCO-20800-015-12/19
County of Riverside Master Microsoft Enterprise Agreement 4OIE73970
This Agreement,made and entered into this 8�day of November,2016,by and between PCMG,INC.,("CONTRACTOR"),and the
COUNTY OF RIVERSIDE,a political subdivision of the State of California,("COUNTY").The parties agree as follows:
1. This agreement covers the enrollment into Microsoft Enterprise Agreement(EA)#0IE73970 for all available products and
services offered.All terms and conditions of EA#01 E73970 are incorporated by reference and shall apply to the purchase of products
and services.
2. This agreement is available for use by all government entities within the State of California which the CONTRACTOR can
enroll in EA#0IE73970(Enrolled Affiliate)for a period of 36 months.Enrollment documents will contain the terms and conditions
specific to each entity.
3. The CONTRACTOR agrees to extend the same pricing,terms,and conditions as stated in this agreement to each and every
government entity in the State of California. Terns and conditions are governed by EA#0IE73970 and the applicable enrollment
documents for each entity.Entities shall make purchases in their own name,make direct payment to CONTRACTOR,and be liable
directly to CONTRACTOR for payment.
3.1 COUNTY shall in no way be responsible to CONTRACTOR for other entities'purchases.COUNTY shall in no
way be responsible to other entities for their purchases,including but not limited to product selection or implementation,services or
other related matters.
3.2 CONTRACTOR shall notify each entity in writing of the requirements stated in Section 3.1.
4. This agreement shall be effective upon signature by both parties and continues in effect through December 31,2019,unless
terminated earlier.
5. Contractor Responsibilities: CONTRACTOR will offer the following services at no additional charge.It is the
responsibility of the government entities to determine which services,if any,meet their needs and communicate that to the
CONTRACTOR.
a) Provide reports showing year to date annual spend according to entity's specifications.Frequency will be determined by each
entity(monthly,quarterly,etc.).
b) Provide reports of licenses purchased and added on to enrollment according to entity's specifications.(Intended for an
enrollment that has licenses for multiple entities within a governmental body-county,city,etc.)Frequency will be
determined by each entity(monthly,quarterly,etc.).
c) At the entity's request,provide a licensing portal that allows the tracking of licenses beyond the capabilities of the Microsoft
VLSC.This portal will show,but not be limited to,all licenses on the current enrollment,quantities of licenses,track licenses
at department/entity levels,transfer licenses to and from each department/entity,and have reporting functionalities.
d) Provide training to the entity's Microsoft administrators on Microsoft portals such as the VLSC,Office 365,Azure,etc.
within 30 days of receiving a purchase order for such products that introduce a new portal.CONTRACTOR should outline
what aspects of training they feel would be beneficial.
e) Provide documentation to the entity within 90 days of when Microsoft has made a change to a license and advise of any
grandfather or conversion rights within that same timeframe.
f) Provide a short synopsis of why an amendment is needed and the ramification of each amendment to an enrollment.
g) Provide an updated price list on an annual basis or when Microsoft changes price point,whichever is sooner,in an Excel
spreadsheet to the entity.This price list must capture,at minimum,the following categories for each product: SKU,product
description,MSRP,NET(Level D-7.5%or D),LSP's uplift and contracted unit price.
6. Participation Form:CONTRACTOR must complete and return the Microsoft LSP Participation Form,included as
Exhibit A with this agreement.
7. Usage Reporting:CONTRACTOR will provide the LSP Reporting of Active Enrollments Form showing a list of
enrollments leveraging Master Microsoft Agreement#01 E73970 to County by December 1511 of each year.Fortes shall be submitted
electronically to MasterMicrosoftAdmin@rivcoit.o_gr .A copy of the form is included in this agreement as Exhibit B.
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8. Administrative fees:CONTRACTOR will pay the COUNTY annually for each enrollment leveraging the Master Microsoft
Agreement#01E73970.This will be a one-time fee of$100 for each year of a committed enrollment(including shadow enrollments)
regardless of entity's enrolled commitment amount.
8.1 Riverside County Information Technology(RCIT)will invoice the CONTRACTOR annually based on the
enrollments verified from the LSP Reporting of Active Enrollments Form submitted by CONTRACTOR each year.Payment
is due to RCIT thirty(30)days from invoice date.The COUNTY will not accept credit as form of payment.
8.2 Failure to meet the administrative fee requirements and submit fees on a timely basis may constitute grounds for
suspension or termination of this agreement.
9. Pricing:Base Price is Government Level D-7.5%of Published Reseller Cost(Net)for all product and online services and
Level D for Azure metered services.
9.1 Contractor Pricing:
Category Description Unit of Measure Percentage
License/SA or SA Percentage markup from County of Riverside's Master Microsoft Markup 1.00%
Enterprise Agreement No.01E73970,Level D-7.5%
Subscriptions Except Percentage markup from County of Riverside's Master Microsoft Markup 1.00%
Azure Enterprise Agreement No.O1E73970,Level D-7.5%.
•Subscriptions pricing for future annual payments shall match the
added at signing cost so that subscriptions for the same product after
the start of the agreement do not have different prices for the same
SKU.
True-up/New Percentage markup from County of Riverside's Master Microsoft Markup 1.00%
Purchases/New Enterprise Agreement No.O1E73970,Level D-7.5%
Subscriptions not
Added at Signing
Configuration
Azure only Percentage markup from County of Riverside's Master Microsoft Markup 1.00%
Enterprise Agreement No.01E73970,Level D.
10. Contract Management:The contacts for this agreement for COUNTY shall be both RCIT and Purchasing as listed below.
10.1 Primary Contact: 10.2 Secondary Contact:
Jenifer Rutherford,Administrative Services Analyst 11 John Miller,Sr.Procurement Contract Specialist
Riverside County Information Technology County of Riverside Purchasing and Fleet Services
3450 14"Street,Riverside,CA 92501 2980 Washington Street,Riverside,CA 92504
Direct(951)955-7785 Direct line:(951)955-4945 or(951)955A937
Email: ienifer.rutherford(a),rivcojtaM Email:JMMillerna.rivcoit.ore
103 The CONTRACTOR contact for this agreement is listed below:
Contact name and title Sharon 0.Ennis
.Address 14120 Newbrook Dr. Ste. 100
Address Chantilly, VA 20151
Phone 800-625-5468
Email contract@pcmg.com
29
10.4 Should CONTRACTOR contract management information change,the CONTRACTOR will provide written notice
with the updated information to the COUNTY no later than 10 business days after the change.
11. This agreement, including any attachments or exhibits,constitutes the entire agreement of the parties with respect to its
subject matter and supersedes all prior and contemporaneous representations,proposals,discussions and communications,whether
oral or in writing.This agreement may be changed or modified only by a written amendment signed by authorized representatives of
both parties.
IN WITNESS WHEREOF,the Parties hereto have caused their duly authorized representatives to execute this Agreement.
COUNTY OF RIVERSIDE,a political PCMG,INC
subdivision of the S to of Califomia
By: ;Yme
J J.Benoi,Chairman : Sharon O. Ennis
Board of Supervisors Title: Vice President
Dated: NOV 08 2016 Dated: 10/31/2016
ATTEST:
Kecia Harper-Them
Clerk of the Board
By
Deputy
APPROVED AS TO FORM:
Gregory P.Priamos
Coun C nsel ( /
By:
Neal Kipnis,
Deputy County Counsel
30
STEVE RENEKER LOUIS RAJA ARUL DOSS,ACID
Chief Information Officer R C I T Enterprise Applications Bureau
VEVA HARGUINDEGUY,ACIO
DAVEROGERS """'"""'""'"'"" Converged Communications Bureau
Chief Technology Officer JIM SMITH,ACID
Technology Services Bureau
Exhibit A - Microsoft LSP Participation Form
Complete this formand return to: Payment should be made to:
Riverside County Information Technology
Attention: Jenifer Rutherford 3450 141°Street, Fourth Floor
E-mail: MasterMicrosoftAdmin@RivcolT.org Riverside, CA 92501
County of Riverside TIN#: 95.6000930
Company Name: PCMG, Inc.dba PCM Gov, Inc.
Name: Sharon O.Ennis Title: Vice President
Address: 14120 Newbrook Dr. Ste. 100
City: Chantilly,VA Zip Code: 20151 Telephone#: 800-625-5468
Fax#: 703-3784464 Email: contract@pcmg.com
The County of Riverside is the host of the Microsoft Master Agreement 01E73970. All questions regarding the
products and licensing should be directed to Microsoft.
We agree to pay the participation (administrative)fees for each enrollment that is established by leveraging the
County of Riverside Microsoft Master Agreement in accordance to the schedule referenced in agreement,
Section 8, and any subsequent contracts or amendments.
We agree that all enrollments will be submitted to Microsoft directly, to report enrollment activity and comply
with the payment schedule per per agreement, Section 8, to Riverside County Information Technology.
Please reference the remittance information above when sending the payment.
10/31/2016
S' ature Date
Sharon O. Ennis Vice President
Printed Name Title
31