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HomeMy WebLinkAboutA6704 - IMAGE SOURCE - 5 YR COPIER LEASE AND MAINT AGRCertificate No: 570109210744 AON City of Palm Springs 3200 E Tahquitz Canyon Way Palm Springs CA 92262 USA Thursday, October 31, 2024 To whom it may concern: Following a concentrated effort to reduce our environmental footprint and provide timely certificate delivery, Aon will begin delivering our Certificates of Insurance electronically in PDF format. Please utilize one of the following methods to ensure you will receive the electronic copy of your Certificate (Certificate No: 570109210744) for future renewals: , - Visit aon.com/e-cert; or - Utilize the QR Code below to enter/validate your information. If your email address has changed or will be changing in the future, or you no longer require this certificate, please let us know using one of the methods above. Thank you for your cooperation and willingness to help us reduce our impact to the environment. Aon Risk Services 5801 Postal Road PO Box 818037 Cleveland, Ohio 44181-9600 �I ■ A ® CERTIFICATE OF LIABILITY INSURANCE DAT;OMM/2024 `n THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED. BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Aon Risk Services Northeast, Inc. Cleveland ON Office CONTACT NAME: PHONE (,C. No. Ba): (866) 283-7122 FAX No.: (800) 363-BIOS E-MAIL ADDRESS: 950 main Avenue Suite 1600 Cleveland OH44113 USA INSURERS) AFFORDING COVERAGE NAIC# INSURED INSURER A: Federal xnsurance Company 20281 Visual Edge Technology, Inc. 3874 Highland Park NW North canton ON 44720 USA INSURER e: American Casualty Co. of Reading PA 20427 INSURER C: National Fire Ins. Co. of Hartford 20478 INSURER D:. Valley Forge Insurance Co 20508 INSURER E: The Continental Insurance Company 35289 INSURER F: —COVERAGES-- — CERTIFICATE NUMBER:570109210744— - -- REVISION.NUMBER:----- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY.PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY,THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested INSH LTR RANCE TYPE OF INSUF INSD WVD POLICY NUMBEfl LIUYkl-� MM/ODIYYVY MMIDD LIMITS X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE ❑% OCCUR EACHOCCURRENCE $1,000,000 PREMISES Ea occumeace $1,000,000 MED EXP(Any one person) $15,000 PERSONAL a ADV INJURY $1,000,000 GENLAGGREGATE LIMIT APPLIES PER: X POLICY 0JECT LOC OTHER: GENERALAGGREGATE $2,000,006 PRODUCTS-COMP/OPAGG $2,000,000 C AUTOMOBILE LIABILITY X ANYAUTO OWNED SCHEDULED AUTOS ONLY AUTOS HISEDADTOS NON -OWNED ONLY AUTOS ONLY 7040309394 10/31/202410/31/2025 COMBINED SINGLE LIMIT Ea eccMenl $1,000,000 BODILY INJURY (Per person) $20,000 BODILY INJURY (Per accldan0 $40,000 PROPERTY DAMAGE Peraccidem A X UMBRELLALIAB EXCESS LIM X OCCUR CLAIMS -MADE 78195033 10 31 2024 10 31 2025 EACHOCCURAENCE 110,050,503 AGGREGATE $10,000,000 DED1 IRETENTION 9 WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANVPROPRIETORI PARTNEfl/E%ECUTNE OMCERMEMBER E%CLUOEDt EN ] (Mandamry In NH) Use. dascdbe under DESCRIPTION OF OPERATIONS below N/A 7040309363 30 31 20241 31 2025 X PER STATUTE OTH- ER E.L. EACHACCIDENT $1,000,000 E.L DISEASE -EA EMPLOYEE $1,000,000 E.L. DISEASE -POLICY LIMIT $1,000, 000 DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (ACORD 101, Additlonal Remarks Schedule, may be anached 11 more space is recalled) city of Palm springs is included as Additional insured in accordance with the policy provisions of the General Liability policy. A waiver of subrogation is granted in favor of certificate Holder in accordance with the policy provisions of the workers compensation policy. r. CERTIFICATE HOLDER CANCELLATION WE SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WALL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. •t I city of Palm springs AUTHORIZED REPRESENTATIVE 3200 E Tahquitz Canyon way Palm springs CA 92262 USA /� cWO� �Vof2VdLV// �/yj/^� rI ]L 01988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: 570000095916 LOC #: A� ADDITIONAL REMARKS SCHEDULE Page _ of _ AGENCY Aon RiskServicesNortheast,-Inc. NAMED INSURED visual Edge Technology, Inc. POLICYNUMBER see certificate Number: 570109210744 CARRIER - see certificate Number: 570109210744 NAICCODE EFFECTIVE DATE: FORM NUMBER: ACORD 25 FORM TITLE: Certificate of Liability Insurance INSURER(S) AFFORDING COVERAGE NAIC # INSURER INSURER INSURER INSURER ACORn ini 12nnwn11 ®2008 ACORD CORPORATION. The ACORD name and logo are registered marks of ACORD AGONRO® CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) D�„�24 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(tes) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Aon Risk Services Northeast, Inc. Cleveland ON Office CONTACT NAME: (AL.Nd.EXO: (866) 283-7122 FAX(SOD) 363-0105 EaWL ADDRESS: 950 Main Avenue suite 1600 RECEIVED INSURER(S)AFFOriDING COVERAGE NAICa Cleveland ON 44113 USA INSURED Nuv I Z ZU14INSURER A: National Fire Ins. Co. of Hartford 20478 Visual Edge Technology, Inc. 3874 Highland Park NW North Canton OH 44720 USA OFFICE OF THE CITY CLER INSURER B: American Casualty Co. Of Reading PA 20427 URERc` val alley Forge insurance Co 20508 URER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 570109210844 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested LTR TYPE OF INSURANCE INSD WVO POLICY NUMBER MM'DDiTVYV(MMIDUY"Yi LLffS % COMMERCIAL GENERAL LIABILITY CLAUS-MADE X❑OCCUR EACH OCCURRENCE $1,000,000 PREMISES Ea occurrence $1,000,000 MED EXP(My one person) $15,000 PERSONAL &ADV INJURY $1,000,000 GEML AGGREGATE UM1T APPLIES PER: X POLICY [:]PRO FjJECT LOC OTHER: GENERALAGGREGATE $2,000,000 PRODUCTS - COMP/OP AGG $2,000, 000 A AUTOMOBILE LIABILITY X ANYAUTO OWNED SCHEDULED AUTOS ONLY AUTOS HIREO AUTOS NON-0WNED OfaY AUTOS ONLY 7040309394 10/31/202410/31/2025 COMBINED SINGLE LIMB IEa n $1,000,000 BODILY INJURY( Per person) $20,000 BODILY INJURY (Par acceieml $40,000 PROPERTY DAMAGE Par accident URBRELLAUM EXCESS LIAR OCCUR CLAIMS -MADE EACH OCCURRENCE AGGREGATE DED RETENTION B WORKERS COMPENSATION AND EMPLOYERS'LIABfUTY YIN ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ R OFFICEMEMB59 EXCLUDED? (Mandatory in NN) II yes, tlesaibe under DESCRIPTION OF OPERATIONS n N/A 7040309363X PER STATUTE I OTH- ER E.L EACH ACCIDENT S1,000,000 E.L. DISEASE -EA EMPLOYEE $1,000,000 E.L. DISEASE -POLICY LAM $1,0001000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Addhlonal Remarks Schedule. may be sheered if more space is required) d I CERTIFICATE HOLDER CANCELLATION - SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Cityy of Palm springs AUTHORIZED REPRESENTATIVE 3200 E. Tahquit2 can on way Palm Springs CA 92262 USA r_y/s cJKOM alEa'YB �kf4ateU c//✓sact ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD ACORL7� CERTIFICATE OF LIABILITY INSURANCE DATE(MWDONYYY) aa,2D24 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: It the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Aon Risk services Northeast, Inc. Cleveland OH office CONTACT NAME. PHONE (AC.W.Eml: (866) 283-7122 FAX Na): (800) 363-0105 E-MNL ADDRESS: 950 Main Avenue suite 1600 Cleveland ON 44113 USA RECEIVED INSURER(S) AFFORDING COVERAGE NAIL 4 INSURED NOVqI. visual Edge Technology, Inc. O1 L 2024 3874 Highland Park NW North Canton ON 44720 USA INSURER A: National Fire Ins. Co. of Hartford 20478 INSURER B: American Casualty Co. of Reading PA 20427 INSURER C: valley Forge Insurance Cc 20SO8 OFFICE OF THE CITY CLER INSURERD: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 570109210846 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested LTR TYPE OF INSURANCE INSD WVO POLICY NUMBER MM/DD/YYY DIYYY LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $1,000,000 CLAIMS -MADE %❑OCCUR PREMISES Eaoccurrenv $1,000,000 MED EXP(Any one parson), s15,000 PERSONAL&ADV INJURY $1,o00,000 GEN'LAGGREGATE LNITAPPLIES PER: GENEPALAGGREGATE $2,000,0001 X POLICY ❑JECT PRO F-1LOC PRODUCTS - COMPIOP AGG $2,000,000 OTHER: A AUTOMOBILE LIABILRY 7040309394 10/31/202410/31/2025 COMBINED SINGLE LIMIT Ea accident $1, 000, 000 BODILY INJURY I Per penml $20,000 X ANY AUTO BODILY INJURY (Par eccklerm $40,000 OWNED SCHEDULED AUTOS ONLY AUTOS HIgED AUTOS NONOWNEO ONLY AUTOS ONLY PROPERTY DAMAGE P..denl UMeRELLALIAB OCCUR EACH OCCURRENCE AGGREGATE EXCESS LIAR CLAIMS -MADE DED I RETENTION B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/ PARTNER I E%ECIRIVE YIN OFFICERRAEMDER E%LLUDEDi N (Mandmory in NHl NIA X PER STATUTE O H- EI-EACHACCIDENT $1,000,000 E.L. DISEASE -EA EMPLOYEE $1,000,000 11 yyes, describe under DESCRIPTION OF OPERATIONS below E. L. DISEASE -POLICY LIMB $1,000, 000 DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101, Addmonel Remarks Schedule, mar W saeahed it mare apace is required) City of Palm Springs is included as Additional Insured in accordance with the policy provisions of the General Liability policy. A waiver of Subrogation is granted in favor of Certificate Holder in accordance with the policy provisions of the workers Compensation policy. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Cityy of Palm springs AUTHORIZED REPRESENTATIVE 3200 E Tahquiti Canyon Way Palm Springs CA 92262 USA �J p 910 u ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD ASSIGNMENT, CONSENT AND AMENDMENT Agreement No. A6704 This Assignment, Consent and Amendment (this "Consent") is entered into as of February 2019, by and among Visual Edge, Inc. dba Image Source and the City of Palm Springs (CITY). RECITALS A. CITY and Image Source have entered into a Service Agreement dated May 6, 2015. (This Service Agreement and any Amendments are collectively referred to as the"Agreement"). Image Source agreed to provide continuing Maintenance and copies for Xerox copiers to the CITY outlined in the attached EXHIBIT A through the remainder of the Lease. B. Image Source has entered into a merger with and into Visual Edge, Inc., dba Image Source by Merger Agreement effective April 30, 2018. Visual Edge, Inc., dba Image Source is to assume and complete all remaining services as defined in Agreement#6704 (the "Transaction"). C. Image Source and Visual Edge, Inc., dba Image Source desire, in connection with the transaction, to have Visual Edge, Inc. dba Image Source's rights and obligations under the Agreement, and to have Visual Edge, Inc. dba Image Source assume such rights and obligations, and CITY wishes to consent to such assignment and assumption. D. As part of such assignment and assumption, the parties wish to amend the Agreement under the terms and conditions here under. NOW, THEREFORE, in consideration of the mutual covenants and agreements set forth herein, the parties hereto, intending to be legally bound, hereby agree as follows: AGREEMENT 1. Continuation of Provisions. Except as expressly set forth herein, all other terms and conditions of the Agreement will remain in full force and effect. 2. Assignment and Assumption. a. Assignment. Image Source hereby assigns and transfers over to Visual Edge, Inc. dba Image Source all right, title and interest in and to the Agreement and Visual Edge, Inc. hereby accepts such assignment and transfer. b. Assumption. Visual Edge, Inc., dba Image Source hereby agrees to be bound by all the terms of, and to undertake and perform all the obligations of Image Source contained in the Agreement that required performance from and after April 30, 2018. C. Consent. CITY hereby consents and agrees to the assignment to Visual Edge, Inc. dba Image Source by Image Source of all of Image Source rights and obligations under the Agreement and to the substitution of Visual Edge, Inc., dba Image Source as a party to the Agreement. CITY specifically agrees that Image Source assignment of its rights and obligations under the Agreement to Visual Edge, Inc. dba Image Source will not constitute a default under the Agreement or permit cancellation of the Agreement by CITY. CITY acknowledges and agrees that as of the Effective Date, neither CITY nor Image Source is not in default of any of its ORIGINAL BID AND/OR AGREEMENT Assignment,Consent and Amendment—A6704 Page 2 obligations under the Agreement and CITY is not aware of any fact or circumstance that is reasonably likely to give rise to a default by Visual Edge, Inc. dba Image Source under the Agreement. 3. Amendment. Notwithstanding anything contained in the Agreement to the contrary, all notices to Contractor shall be sent to: VISUAL EDGE, INC. dba IMAGE SOURCE 77-530 Enfield Lane/bid 1-ste 1 Palm Desert,CA 92211 760-345-6889 Attn: 4. General. a. Effective Date. This Consent shall become effective immediately upon the acceptance of the assignment. b. Entire Agreement. The Agreement, as amended by this Consent, constitutes the complete and exclusive statement of the agreement among the parties with respect to the subject matter hereof, and supersedes all prior and contemporaneous proposals and understandings, oral and written, relating to the subject matter contained therein. c. Counterparts. The parties may execute this Consent in two or more counterparts (no one of which need contain the signatures of all parties), each of which will be an original and all of which together will constitute one and the same instrument. Facsimile, "pdf" and other electronic signatures shall be deemed to be and shall be treated for all purposes as original signature pages. IN WITNESS WHEREOF, the parties have executed this Consent by their duly authorized representatives as of the date first written above. Image Sourqq Visual Edge, Inc. dba Image S r e By: By: 2n:(�l �i�� l�n iLf•/�i' MI'C0A6t-c=N+� Its: /_17o Its: v P c FP City of Palm Springs ATTEST: By: David H. Ready, Esq., .D. Its: City Manager ony J. lia, M City Clerk PROVED AS TO FORM CITY ATTOR EY E011 �� - . IT PrintCare Cost Per Image Agreement '` imageSo,q pe W �5oI� 650 E.Hosoitaiily Lane.Stile 540 San Bernardii,o.CA 92408 CUSTOMER INSTALL Agreement No. Full Legal Name City of Palm Springs Address city State Zip County 3200 E Tahquitz Canyon Way Palm Springs CA 92262 Riverside CUSTOMER BILL TO Name city State Zip County Same Monthly Base Maintenance Payment =$ 0.00 Excess Per Image Charge stated in the table below ColorMono Monthly Model(s) Allowance included in Mono Rate included in Monthly Base Color Rate Monthly Base Xerox 7970 0 $0.0049 0 $0.049 Xerox 5955 0 -- $0.0049 Y _ I Xerox 5675 0 — $0.0049 — SERVICES OFFERED:We agree to provide all consumables,along with device environment monitoring,auto toner replenishment,proactive service error monitoring, phone technical support,service,and quarterly environment reporting under this Cost Per Image Agreement Further information on the Service Management details are stated on the back of this document IMAGE CHARGES: Payments are due monthly,beginning the date the Agreement is initiated(as noted by the Agreement date below)or any later date designated by Us(see"Transitional Billing'section below)and continuing on the same day of each following month until fully paid. You are entitled to make the total number of images reflected in the Monthly Image Allowance shown on in Schedules A and;or B each month(if consolidated),or the monthly amount Image Allowance Per Machine or Group(if not consolidated). If You use more than the applicable Allowance(s)in any month,You will pay Us an additional charge equal to the number of additional metered images multiplied by the applicable Excess Per Image Charge You agree that We may proportionally increase Your Per Image Charges at any time if Our estimated average page coverage is exceeded in any month during the term of this Agreement Each print made that is larger than 145 square inches I may register as 2 prints on the meter, In addition to the foregoing,You agree to comply with billing and meter collection procedures designated by us,including notifying us of the meter reading on the billing date If meters are not received,we reserve the night to estimate your usage for the billing period, I TRANSITIONAL BILLING:If We designate as the Agreement commencement date or effective date a date which is later than the date the Agreement is/was initiated (as noted by the Agreement Date below),then You shall pay Us an interim paymentfor each day,from the date the Agreement isr'was initiated until the commencement 1 date,equal to the minimum monthly payment divided by 30, If this Cost Per Image Agreement has no minimum monthly amount(as designated in Schedules A and(or B),we will bill you for actual pages copied or printed from the Agreement initiation date until the designated commencement date. GOVERNING LAW,CONSENT TO JURISDICTION AND VENUE OF LITIGATION:This Agreement and each addendum shall be governed by the laws of the State of California. You agree that any dispute arising under or related to this agreement will be adjudicated in the federal or state court located in San Bernardino. You hereby consent to personal jurisdiction and venue in that court and waive any right to transfer venue. Each party waives any right to a trial by jury. LATE FEES:Not Applicable AGREEN?ENT PERIOD This agreement is for a period of BO months from the Agreement is initiated,and is non-cancelable Unless notified in writing 30 days prior to the contract expiration date,this agreement shall renew for 12-month periods THIS AGREEMENT IS SUBJECT TO THE TERMS AND CONDITIONS PRINTED ON THIS PAGE,THE REVERSE SIDE.AND ATTACHED SCHEDULES A ANDIOR B,ALL OF WHICH PERTAIN TO THIS AGREEMENT AND WHICH YOU ACKNOWLEDGE HAVING READ. THIS AGREEMENT IS NOT BINDING UNTIL ACCEPTED BY US YOU CERTIFY ALL ACTIONS REQUIRED TO AUTHORIZE EXECUTION OF THIS AGREEMENT,INCLUDING YOUR AUTHORITY.HAVE BEEN FULFILLED IMAGE SOURCE:(As Stated Ab v CUSTOMER (As Stated Above) � :; By Date Accepted � jt j i _" j� Date.�'y Sgnature Signature Prnt Nare a%e H Pdnt Name a Tale. avid H Read ,Cit Marta er 1 i Rev 120140409 I ATTEST: 4127/IS B:IO AN j APPROVcEP E`f c,i l ;�m"esT�homps�on, os /©b/2o)5 Ci y Clerk l PrintCare Cost Per Image Agreement imageSt urc. ra Managed Print So!udu 650 E.+taspifality Lane.Suite 54C San eernordino,CA 92408 I. MAINTENANCE AND SUPPLIES. The charges stated in the Agreement include charges for maintenance(from 8 a.m to 5 p.m.local time,except weekends and holidays (-Regular Service Hours')),inspection adjustment,parts replacement,cleaning material required for proper operation,and toner and developer for such Equipment and may also include charges for such maintenance and supplies provided to You for the equipment(reflected on Schedules A andlor B).Paper and staples are not included in this maintenance agreement You must purchase staples separately.from Image Source.Color toner and developer supplies will be provided for production of pages,with an average 20%page coverage.Supplies required for production in excess of 20%page coverage will be invoiced separately. We may charge a supply delivery fee to cover the cost of shipping supplies to your location. A. Equipment Eligible for Coverage.This only applies to the Equipment identified on Schedules A andlor B. You represent and warrant that,other than as set forth Schedules A andlor 8 there is no other equipment located at Your site(s)capable of using Our supplied toner and ink consumables.All equipment capable of using Our supplied toner and ink consumables must be Included in Schedules A and/or B. To the best of Your knowledge,there are no equipment conditions that do not meet manufacturer's specifications ('Pre-Existing Conditions"),other than those specifically identified in Schedules A andlor B B- Definition of Services Provided.We agree(a)to perform only those repairs involving worn Equipment components that have failed during ordinary use of the Equipment under normal operating conditions(trays,covers and other non-consumable parts are not covered),and(b)to supply You with all toner and ink consumables required to operate the Equipment.Requests for services outside of Regular Service Hours will be provided on a best effort basis at Our prevailing time and material hourly rate.Such charges for services outside of Regular Service Hours are In addition to the prepaid Minimum Monthly Payment This Agreement does not cover after-hours service,shop overhauls,and service made necessary by accident,fire,water or natural disasters. C Access to Equipment.We shall have the right to access Your site and any other of Your premises that may house Equipment upon reasonable notice for access with Your supervision during regular work hours We reserve the right to Invoice You at Our prevailing time and material hourly rate,separate from the Minimum Monthly Payment,when access to the Equipment is denied for greater than fifteen(15)minutes,when You initiated the request for service. We shall apply an estimated monthly page volume to any and all Equipment that cannot be accessed for page count recording purposes. D. Authorized Maintenance Providers.We,at Our discretion,may authorize Our approved maintenance subcontractors or approved service providers to perform maintenance and repairs to the Equipment.In cases where We manage Your third party service agreement on your behalf,then all sums currently due under that agreement must be paid in full before We will assume any obligation or responsibility. E Repair Responsibility.Our responsibility ceases if persons make repairs to the Equipment other than Our authorized representative or subcontractor.it also ceases if competitive supplies are used,or if the damage occurs as a result of Your abuse or Improper handling F. Ownership and Control of Toner and Ink Cnsumables.All toner and ink consumables supplies provided under this Agreement shall at all times remain the property of Us. You may use the loner and ink consumables pursuant to the terms of this Agreement,but You shall not have any ownership rights in or to the toner or ink consumables.You shall promptly return to Us all empty consumables supplied by Us under this Agreement.Your failure to return the number of empty consumables to Us equal to those delivered during the term of this Agreement will result in a lost consumables surcharge equal to the current replacement value of the lost consumable.In the event of Your default,You shall promptly return all toner and ink consumables to Us.You shall not be charged for any toner or ink consumables in use upon the expiration of this Agreement.Any toneror ink consumables not returned shall be billed by Us to You at the prevailing cartridge retail purchase price.The ordering of consumables significantly in excess of the number of copies or prints produced may be charged 10 You by Us. G Additional Equipment and Right of Inspection.You shall notify Us promptly upon installing any additional equipment('Additional Equipment')at Your site capable of using Our supplied toner and ink consumables.Equipment installed subsequentto the date ofthis Agreement will be evaluated by Us,and included in,orexcluded from,this Agreement at the sole discretion of Us Additional Equipment deemed included in the Agreement by Us shall be added to Schedule B and will automatically be covered by and considered Equipment under the terms of this Agreement.Billings or surcharges for Additional Equipment output will be refieded in the billing cycle immediately following the billing cycle in which the Additional Equipment is installed.If You add Additional Equipment the Minimum Monthly Payment may be adjusted accordingly at Our sole discretion. If any such Additional Equipment is used equipment,You represent and warrant to Us that,except for Pre-Existing Conditions duly disclosed to Us prior to such Additional Equipment being covered by this Agreement,all of the Additional Equipment shall,on the date such coverage commences,be in good working order.We shall be entitled to take a physical inventory of the Additional Equipment upon or prior to its being covered by this Agreement to determine whether they are in working order.In the event,as of the date coverage commences under this Agreement,any Additional Equipment is not in good working order,You shall have such Additional Equipment repaired at Your sole expense and,until such Additional Equipment is so repaired,any Additional Equipment with Pre-Existing Conditions shall not be covered under this Agreement.An initial meter reading of zero(0)Is agreed,unless You provide timely information to the contrary,for any Additional Equipment that meets the conditions of G.1. It. WARRANTY.Notwithstanding anything in this Agreement to the contrary,We warrant(a)that all personnel performing services hereunder by or on behalf of Us will have appropriate training and experience and(b)all equipment is in accordance with industry standards,and all supplies and materials are of good quality.Without limiting the generality of the foregoing(and without limiting any obligation of Us to make repairs under this Agreement),You expressly agree and acknowledge that in no event shall any manufacturer's warranty,including but not limited to any implied warranty of merchantability,and fitness for a particular purpose,be deemed given by or otherwise transferred or applied to Us,If You notify Us within ninety(90)days from performance of the services that the services or a part thereof fails to conform to the standards specified herein. Your sole and exclusive remedy is that Vie shall promptly repair,replace or re-perform the non-contonning services. Ill. TRACKING SOFTWARE. A You grant Permission to Install and Maintain Tracking Software.We awn software('Tracking Software')that enables Us to monitor the usage of,and the copy count produced on,the Equipment You agree that We shall have the right,at any time during the term of this Agreement,to Install the Tracking Software on one or more of Your computer networked station(s) You agree to provide Us,during normal business hours,access to Your computer-networked stabon(s)to enable Us to upgrade,modify or maintain the Tracking Software or to install new releases or additions to the Tracking Software.Under no circumstances will the Tracking Software provide Us access to Your information other than information directly related to this Agreement.You agree to not delete or remove the Tracking Software or to alter,modify or otherwise render it unusable during the term of this Agreement without the prior written consent of Us.If You disagree,then We retain the right to invoice You the prevailing hourly billable rate for labor required to obtain meter readings,per meter reading cycle B No License,other Prohibitions.Nothing herein shall be construed as granting a license to You for the use of the Tracking Sofhvare.You may not,nor may You permit or cause any other person to(a)use or copythe Tracking Software,in whole or in part,in any manner.(b)modify,translate,reverse engineer,decompile or dissemble the Tracking Software,(c)rent,lease,loan,resell,distribute,use in a customer-server network to provide third parties access to,or otherwise transfer the Tracking Software,or(d)remove any proprietary notices on the Tracking Software. C Intellectual Property Rights.All rights(including all intellectual property rights,whether recognized currently or in the future)in and to the Tracking Software(including any source code,executable code,object code,tools andlor libraries related to the Tracking Software)will at all times be owned by Us.No modifications andlor use by You of the Tracking Software shall under any circumstances transfer any right,title or interest in or to the Tracking Software to You or any third party. D, Tracking Software Warranty,Liability.You acknowledge that the Tracking Software will be installed on Your networked wurkstabon(s)'as is'without warranty of any kind, either express or implied,including the implied warranties of merchantability,fitness fora particular purpose and non-Infringement.We do not warrant that the Tracking Software will be error free or will operate without interruption.We shall in no event be liable to You or any third party for any special,consequential,incidental or indirect damages in connection with the Tracking Software.If the software is found to cause issues on Your network,and these issues can be reasonably associated to the installation of the software through uniform software testing and tracing methodologies,Our liability will be limited to the removal of said Tracking Software from Your environment. IV. MISCELLANEOUS. A Software.Performance issues related to Software andlor connectivity are not covered under the terms of this Agreement Any warranties related to Software will be those offered by the manufacturer and will be passed directly to the user. B. SoftwarelHardware.Connectivity and performance issues related to Software and non-standard hardware are not covered under the terms of this Agreement Any warranties related to these solutions,which include but are not be limited to.HP Digital Sending Software,Web Jet Admin,Auto Store any OCR software,computers and scanners,will be those offered by the manufacturer and passed directly to the user.Operation and configuration of the Software will be the responsibility of You after initial install and operation test of(1)'Send To'folder is completed by Us. 11- 220140409 4/27/15 830 AM imageSourcc xerox G, Current Situation Recommendation n. Airport SKV03540 SKV03540 6510 Airport Xerox 5955APT TBA •5510 , 168.95 0.0049 $ 31:90 $ 34.77 $ 200.85 Economic Development IR2870 SL600831 2178 Economic Development Xerox 5955APT TBA 217R 168.95 0.0049 $ 10.67 5 11,63 $ 179.62 Building IR 3S70 SKV00361 5030 Building Xerox 5955APT TBA 5030 168.95 0.0(149 $ 24.65 $ 26.87 $ 193.60 Finance/Business License IR 2870 SLGO0832 7359 Finance/Business License Xerox 5955APT TBA 7359 168.95 0.0(149 $ 36.06 5 39.30 S 205.01 City Clerk IR 4570 SKU02715 8694 City Clerk Xerox 7970PT TBA 27276 263.97 0.0049 $ 133.65 $ 145.68 $ 397.62 City Manager IR 5000 NRL02710 36SO City Manager Xerox 797OPT TBA 3650 263,97 0.0049 $ 17.89 $ 19.49 $ 281.86 Desert Highland IR 2270 SLH03665 1836 Desert Highland Xerox 5955APT TBA 1836 168.95 0.0049 $ 9.00 $ 9.81 $ 177.95 Engineering IR 4570 SKU02714 6802 Engineering Xerox 5955APT TBA 6802 168,95 0.0049 $ 33.33 $ 36.33 $ 202.28 Facilities IR 2270 SLH03297 2123 Facilities Xerox 5955APT TBA 2123 168.95 0.0049 $ 10.40 5 11.34 $ 179.35 Finance(Hallway) IR 3570 SKV00366 4599 Finance(Hallway) Xerox 5875APT TBA 4599 265.99 0.0D49 $ 22.53 5 24.56 $ 288.52 Engineering Admin IR2270 SLHO2427 2821 Engineering Admin XeroxS9S5APT TBA 2821 168.95 0.0049 $ 13.82 $ 15.07 $ 182.77 Fire Department IR 4570 SKU27350 3692 Fire Department Xerox 5955APT TRA 3692 168.95 0.0049 $ 18.09 $ 19.72 $ 187.04 Human Resources IR 3570 SKV02296 5158 Human Resources Xerox 5955APT TBA 5158 168.95 c.OD49 $ 25.27 $ 27.SS a 194.22 Library IR 2270 SLHO3296 2613 Library Xerox S9SSAPT TBA 2613 168,95 0.OD49 $ 12.80 $ 13.96 $ 181.75 Village Fest IR 2270 SLH03659 824 Village Fest Xerox S955APT TBA 824 168.9S 0.0049 $ 4.04 $ 4.40 $ 172.99 Planning(Hallway) IR 4570 SKU02622 5769 Planning(Hallway) Xerox 5955APT TBA 5769 168.95 0.0049 S 28.27 $ 30.81 $ 197.22 Planning 5000 NRF04591 14113 Planning Xerox 7970PT TBA 14113 263.97 0.0049 $ 69.15 $ 75.38 $ 333.12 Police(Admin.) IR 3570 SKV00362 4497 Police(Admin.) Xerox 5955APT TBA 4497 168.95 0.0049 S 22.03 $ 24.02 5 190.99 Police(Detective Bureau) IR 5000 NRL02202 10999 Police[Detective Bureau) Xerox 5875APT TBA 10999 265.99 0.0049 S 53.89 $ 58.74 $ 319.89 Police(Hall) IR 3570 5KV03292 791 Police(Hall) Xerox 5955APT TBA 791 169.95 0.0049 $ 3.88 $ 4.22 $ 172.83 Police(Patrol) IR 4570 SKU02621 1607 Police(Patrol) Xerox 5955APT TBA 1607 168.95 0.0049 S 7.88 $ B.S8 $ 176.83 Police(Records) IR 5000 NRL02197 17596 Police(Records) Xerox 5875APT TBA 17596 265.99 0.0049 S 86.22 5 93.98 $ 352.21 Police Task Force(Narcs) IR 3045 SVM02375 2110 Police Task Force(Narcs) Xerox 5955APT TBA 2110 168.95 0.0049 $ 10.34 $ 11.27 S 179.29 Procurement IR 2870 SLGO1530 4679 Procurement Xerox 5955APT TBA 4679 168.95 0.0049 $ 22.93 $ 24.99 S 191.88 Recreation IR 2870 SLGO0788 8043 Recreation Xerox 5955APT TBA 8043 168.95 0.0049 $ 39.41 $ 42.96 $ 208.36 Printshop 105(own) 105 MPT01174 10526 Printshop 5185(own) 5185 MEQ05231 8056 u Monthly payments based on 12 per year with Tax Included $ 62,783.08 Annual Lease Payment Option with Tax Included $ 69,936.57 Annual Payment Savings S 2.847.52 Annual Estimated Cost Per Page with Tax Included $ 9,785.25 Estimated Total Investment with Tax included $ 69,720.81 Cost per Page(to cover all charges above but excluding color prints) $ 0,4567 Features: Details: Copy,Print,Color Scan,Fax with Automatic Stapling and 3 Hole Punch 60 month FPO$1.00 Buyout ) WSCA(GPO)Contract Pricing•#1715 5955APT-55ppm Delivery,installation and networking included at no additional charge. Cost per copy rates fixed for term. 5875APT-75ppm plus High Capacity Feeder and work Tray Training for staff after installation. Removal of existing Canon devices included. 7970PT-70ppm Color&BJW plus High Capacity Feeder Remote monitoring for supplies replenishment. Color prints invoiced @.049 per page Local technicians and customer care team. Proof of insurance required after installation. INSTALL LOCATIONS `� v City Clerk Xerox 7970PT BOW590410 3200 E.Tahquitz Canyon Way Terri Milton terri.milton@palmspringsca.gov City Manager Xerox 7970PT BOW590473 3200 E.Tahquitz Canyon Way Shari Wrona Shari.Wrona@palmspringsca.gov Procurement Xerox 5955APT A2M636199 3200 E.Tahquitz Canyon Way Marina Williams Marina.Williams@palmspringsca.goy_ Human Resources Xerox 5955APT A2M636535 3200 E.Tahquitz Canyon Way Stephanie George Stephanie.George@palmspringsca.gov Finance/Business License Xerox 5955APT A21V1636551 3200 E.Tahquitz Canyon Way Daniel Glenn Daniel.Glenn@palmspringsca.gov Finance(Hallway) Xerox 5875APT EX9302726 3200 E.Tahquitz Canyon Way Ariana Muniz ariana.muniz@paimspringsca.gov Planning(Hallway) Xerox 5955APT A2M637074 3200 E.Tahquitz Canyon Way Terri Hintz Terri.Hintz@palmspringsca.gov * City Attorney Offices Xerox B8055APT Y4X822400 3200 E.Tahquitz Canyon Way Tonya Nelson Tonya.Nelson@palmspringsca.gov Planning Xerox 7970PT BOW590461 3200 E.Tahquitz Canyon Way Terri Hintz Terri.Hintz@palmspringsca.gov Engineering Xerox 5955APT A2M636495 3200 E.Tahquitz Canyon Way Tabitha Richards Tabitha.Richards@palmspringsca.gov Engineering Admin Xerox 5955APT A2M637084 3200 E.Tahquitz Canyon Way Tabitha Richards Tabitha.Richards@palmspringsca.gov Building Xerox 5955APT A2M635775 3200 E.Tahquitz Canyon Way IDenise Bystrzycki Denise.Bystrzycki@palmspringsca.gov O Police(Admin.) Xerox 5955APT A21V1636239 200 South Civic Drive Heidi Farrance heidi.farrance@palmspringsca.gov_ Police(Detective Bureau) Xerox 5875APT EX9301650 200 South Civic Drive Heidi Farrance heidi.farrance palmspringsca.gov_ Police(Hall) Xerox 5955APT A2M635480 200 South Civic Drive Heidi Farrance heidi.farrance(@paimspriy_sca.gov ; U1 Police(Patrol) Xerox 5955APT A2M635573 200 South Civic Drive Heidi Farrance heidi.farrance@palmspringsca.gov O Police(Records) Xerox 5875APT EX9298935 200 South Civic Drive Heidi Farrance heidi farrance palmspringsca.govv W Police Task Force(Nares) Xerox 5955APT A2M635571 200 South Civic Drive Heidi Farrance heidi farrance paimspringsca.gov U\C� 0--,W GJ c V, 6 300 N.El Cielo Road Anjila Lebsock aniifa.lebsock@palmspringsca.goy Fire Department Xerox 5955APT A2M63436 _ Airport Xerox 5955APT A2M635396 13400 E.Tahquitz Canyon Way Suzanne Seymour Suzanne Seymour@palmspringsca.gov_ Village Fest Xerox 5955APT AZM633817 401 S.Pavilion Way Vicki Oltean Vicki.Oltean@palmspringsca.gov l Recreation Xerox 5955APT A21VI634073 401 S.Pavilion Way IVicki Oltean Vicki.Oltean@palmspringsca.gov 300 South Sunrise Way Jean Graham fean.graham palmspringsca.goy Library Xerox 5955APT A2MG3374� Y Desert Highland Xerox 5955APT A2M625557 480 Tramview Road liarvis Crawford Jarvis.Crawford@palmspringsca.gov Facilities Xerox 5955APT A2M625611 425 North Civic Drive Staci Schafer Staci SchaferCa)palmspringsca.goy Fleet Management Xerox 5955APT A21V1637049 425 North Civic Drive Staci Schafer Staci SchaferO-Palmspringsca.gov Vacation Rentals Xerox B8055APT Y4X825207 425 North Civic Drive Suzanne Severin Suzanne.severin@paimspringsca.gov r �' PrintCare Cost Per Image Agreement OimageSource yon.gedprints.1uh. ,• . ti50 E.HospifplHy Lane.suite sa0 Son B.rnordino.CA 92408 CUSTOMER INSTALL Agreement No. Full Legal Name City of Palm Springs Arid.. CRY State ZIP County 3200 E Tahquitz Canyon Way Palm Springs CA 92262 Riverside CUSTOMER BILL TO Name Cify stets ZIP County Same Monthly Base Maintenance Payment =$. 0,00 Excess Per Image Charge stated in the table below Mono Monthly molelh�� Allowance included in Mono Rate Color Monthly Allowance Color Ratp Monthly Base. included in Monthly Base Xerox 7970 0 $0.0049 10 1 $0.049 Xerox 5855 - 0 $0.0049 Xerox 5876 --- - 0 $0.0049 SERVICES OFFERED:We agree to provide all consumables,along with device environment monitoring,auto toner replenishment,proactive service error monitoring, phone technical support,service,and quarterly environment reporting under this Cost Per Image Agreement Further information on the Service Management details are staled on the back of this document IMAGE CHARGES: Payments are due monthly,beginning the date the Agreement is initiated(as noted by the Agreement date below)or any later date designated by Us(see"Transitional Billing'section below)and Continuing on the same day of each following month until fully paid. You are entitled to make the total number of images reflected in the Monthly Image Allowance shown on in Schedules A and/or B each month(if Consolidated),or the monthly amount Image Allowance Per Machine or Group(if not consolidated). If You use more than the applicable Allowance(s)in any month,You will pay Us an additional charge equal to the number of additional metered images multiplied by the applicable Excess Per Image Charge.You agree that We may proportionally increase Your Per Image Charges at any time if Our estimated average page Coverage is exceeded in any month during the term of this Agreement. Each print made that is larger than 145 square inches may register as 2 prints on the meter. In addition to the foregoing,You agree to Comply with billing and meter Collection procedures designated by us,including notifying us of the meter reading on the billing date. If meters are not received,we reserve the night to estimate your usage for the billing period. TRANSITIONAL BILLING:If We designate as the Agreement Commencement data or effective data a date which is later than the date the Agreement is/was initiated (as noted by the Agreement Date below),then You shall pay Us an interim payment for each day,from the date the Agreement s?was initiated until the Commencement date,equal to the minimum monthly payment divided by 30. If this Cost Per Image Agreement has no minimum monthly amount(as designated in Schedules A and/or B),we will bill you for actual pages copied or printed from the Agreement initiation date until the designated commencement date. GOVERNING LAW,CONSENT TO JURISDICTION AND VENUE OF LITIGATION:This Agreementand each addendum shall be governed by the laws of the Stale of California. You agree that any dispute arising under or related to this agreement will be adjudicated in the federal or state Court located in San Bernardino. You hereby consent to personal jurisdiction and venue in that court and waive any right to transfer venue. Each parry waives any right to a trial by jury. LATE FEES:Not Applicable. AGREEMENT PERIOD:This agreement is for a period of 60 months from the Agreement is initiated,and is non-cancelable.Unless notified in writing 30 days prior to the Contract expiration date,this agreement shall renew for 12-month periods. THIS AGREEMENT IS SUBJECT TO THE TERMS AND CONDITIONS PRINTED ON THIS PAGE,THE REVERSE SIDE,AND ATTACHED SCHEDULES AANDIOR B,ALL OF WHICH PERTAIN TO THIS AGREEMENT AND WHICH YOU ACKNOWLEDGE HAVING READ. THIS AGREEMENT Is NOT BINDING UNTIL ACCEPTED BY US. YOU CERTIFY ALL ACTIONS REQUIRED TO AUTHORIZE EXECUTION OF THIS AGREEMENT,INCLUDING YOUR AUTHORITY HAVE BEEN FULFILLED. IMAGE SOURCE:(As Stated / / CUSTOMER:(As Stated Above) By: Oat.Aeealuted: �'//�/ll lr i /{{o�[\ran��' SSne Wre "'���TTT���---��(--- mWn / 1 Print Name a Title • , Prim Name a Trite: avid H Read ,C Man er t Rev 1201ROM9 ATTEST: </zvpsB:mAM APPRolrm eY CITY COU'l l"IL ?mes7--T�hompso�nUl Clerk PrintiCare Cost Per Image Agreement Oimagesource d W E.Hospitality Lane,Suite 540 San Bernardino,CA 9240 I. MAINTENANCE AND SUPPLIES. The charges slated in the Agreement include charges for maintenance(from 8 a.m.to 5 p.m.local time,except weekends and holidays ('Regular Service Hours")),inspection,adjustment,parts replacement,cleaning material required for proper operation,and toner and developer for such Equipment and may also include charges for such maintenance and supplies provided to You for the equipment(reflected on Schedules A anon e).Paper and staples are not included in this maintenance agreement. You must purchase staples separately,from Image Source.Color toner and developer supplies will be provided for production of pages,with an average 20%page coverage.Supplies required for production in excess of 20%page coverage will be invoiced separately. We may charge a supply delivery fee to cover the cost of shipping supplies to your location. A. Equipment Eligible for Coverage.This only apples to the Equipment identified on Schedules A and/or B. You represent and wansnt that,other than as set forth Schedules A and/or B there is no other equipment located at Your site(s)capable of using Our supplied toner and ink consumables.All equipment capable of using Our supplied toner and ink consumables must be included in Schedules A andlor B. To the best of Your knowledge,there are no equipment conditions that do not meal manufacturers specificalions ('Pre-Existing Conditions"),other than those specifically Identified in Schedules A andfor B. B. Definition of Services Provided.We agree(a)to perform only those repairs involving wom Equipment components that have failed during Ordinary use of the Equipment under normal operating conditions(trays,covers and other non-consumable parts are not covered),and(b)to supply You with all toner and ink consumables required to operate the Equipment.Requests for services outside of Regular Service Hours will be provided on a best effort basis at Our prevailing time and material hourly rate.Such charges for services Outside of Regular Service Hours are in addition to the prepaid Minimum Monthly Payment,This Agreement tices not cover after-hours service,shop overhauls,and service made necessary by accident,fire,water or natural disasters. C. Access to Equipment.We shall have the right to access Your site and any other of Your premises that may house Equipment upon reasonable notice for access with Your supervision during regular work hours.We reserve the right to invoice You at Our prevailing time and material hourly rate,separate from the Minimum Monthly Payment,when access to the Equipment is denied for greater than fifteen(15)minutes,when You initialed the request for service. We shall apply an estimated monthly page volume to any and all Equipment that cannot be accessed for page count recording purposes. D. Authorized Maintenance Providers.We,at Our discretion,may authorize Our approved maintenance subcontractors or approved service providers to perform maintenance and repairs to the Equipment.In mass where We manage Your third party service agreement on your behalf,then all sums currently due under that agreement must be paid in full before We wall assume any obligation or responsibility. E. Repair Responsibility. Our responsibility oases if persons make repairs to the Equipment other than Our authorized representative or subcontractor. It also ceases if competitive supplies are used,or if the damage occurs as a result of Your abuse or improper handling. F. Ownership and Control of Toner and Ink Consumables.All toner and ink consumables supplies provided under this Agreement shall at all times remain the property of Us. You may use the toner and ink wnsumables pursuant to the terms of this Agreement,but You shell not have any ownership rights in or to the loner or ink consumables.You shall promptly return to Us all empty consumables supplied by Us under this Agreement.Your failure to return the number of empty consumables to Us equal to those delivered during the term of this Agreement will result in a lost consumables surcharge equal to the current replacement value of the lost consumable.In the event of Your default,You shalt promptly return al toner and ink consumables to Us.You shall not be charged for any toner or ink consumables in use upon the expiration of this Agreement.Any toner or ink consumables not returned shall be billed by Us to You at the prevailing cartridge retail purchase prim.The ordering rN consumables significantly in excess of the number of copies or prints produced may be charged to You by Us. G. Additional Equipment and Right of Inspection.You shall notify Us promptly upon installing any additional equipment('Additional Equipmenr)at Your site capable of using Our supplied toner and ink consumables.Equipment installed subsequent to the data of this Agreement will be evaluated by Us,and included in,or excluded from,this Agreement at the sole discretion of Us. Additional Equipment deemed included in the Agreement by Us snail be Boded to Schedule B and will automatically be covered by and considered Equipment under the terms of this Agreement.Billings or surcharges for Additional Equipment output will be receded in the billing cycle immediately following the billing cycle in which the Additional Equipment is installed.If You add Additional Equipment the Minimum Monthly Payment may be adjusted accordingly at Our sole discretion. If any such Additional Equipment is used equipment,You represent and warrant to Us that,except for Pre-Existing Conditions duly disclosed to Us prior to such Additional Equipment being covered by this Agreement,all of the Additional Equipment shall,on the date such coverage commences,be in good working order.We shall be entitled to take a physical inventory of the Additional Equipment upon or prior to its being covered by this Agreement to determine whether they are in wonting order.In ire event,as of the dale coverage wmmences under this Agreement,any Additional Equipment is not in good working order,You shall have such Additional Equipment repaired at Your sole expense and,until such Additional Equipment is so repaired,airy Additional Equipment with Pre-Existing Conditions shall not be covered under this Agreement.An initial meter reading of zero(0)Is agreed,unless You provide timely information to the contrary,for any Additional Equipment that .is the conditions of G.1. I. WARRANTY.Notwithstanding anything in this Agreement to the contrary,We warrant(a)that all personnel performing services hereunder by or on behalf of Us will have appropriate training and experience and(b)all equipment is in accordance with industry standards,and all supplies and materials are of good quality.Without limiting the generality of the foregoing(and vAhout limiting any obligation of Us to make repairs under this Agreement),You expressly agree and acknowledge that in w event shall any manutecWrer's warranly,including but not limited to any implied warranty of merchantabilty,and fitness for a particular purpose,be deemed given by or otherwise transferred or applied to Us.If You notify Us within ninety(90)days from perfmmanm of the services that the services or a part thereof fails to conform to the standards specified herein, Your sole and exclusive remedy is that We shall promptly repair,replace or re-perform the non-conforming services. III. TRACKING SOFTWARE, A. You grant Permission to Install and Maintain Tracking Software.We own software(Tracking Software')that enables Us to monitor the usage of,and the copy count produced on,the Equipment.You agree that We shall have the right,sl any time during the term of this Agreement.to install the Tracking Software on one or more of Your computer networked stabon(s).You agree to provide Us,during normal business hours,access to Your computer-networked station(s)to enable Us to upgrade,modify or maintain the Tracking Software or to install new releases Or addows to the Tracking Software.Under no circumstances will the Tracking Sofbvare provide Us access to Your information other than information directly related to this Agreement.You agree to not delete or remove the Tracking Software or to after,modify or otherwise render it unusable during the tens of this Agreement without the prior written consent of Us.If You disagree,then We retain the right to invoke You the prevailing hourly billable rate for labor required to obtain meter readings,per meter reading cycle. B. No License,other Prohibitions.Nothing herein shall be consWed as granting a llamas fo You for the use of the Tracking Software.You may not,nor may You permit or muse any other person to(a)use or copy the Tracking Software,in whole or in Part,in any manner,(b)modify,translate,reverse engineer,dewmpila or dissemble the Tracking Software,(c)rent,lean,loan,resell,distribute,use in a customer-server network to provide third parties access to,or otherwise transfer the Tracking Software,or(d)remove any proprietary notices on the Tracking Software. C. Intellectual Property Rights.All rights(including all intellectwi property rights,whether rewgnumd currently or In the future)in and to the Tracking Software(including any source code,executable code,object code,tools andfor libraries related to the Trading Software)will at all times be awned by Us.No modifications and/or use by You of the Trading Sogware shall under any circumstances transfer any right,title Or interest in or to the Tracking Software to You or any third party. D. Tracking Software Warranty,Liability.You acknowledge that the Tracking Software will be installed on Your networked workstinimm)'as is'without warranty of any kind, either express or implied,including the Implied warranties of merchantability,fitness for a particular purpose and non-Infringement.We do not warrant that the Tracking Software will be error free or will operate without interruption.We shall in no event be liable to You or any third party for any special,consequential,incidental or indirect damages in connection with the Tracking Software.If the software is found to muse issues on Your network,and these issues can be reasonably associated to the installation of the software through uniform software testing and tracing methodologies,Our liability will be limited to the removal of said Trading Software from Your environment. IV. MISCELLANEOUS. A. Software.Performance issues related to Software and/or connectivity are not covered under the terms of this Agreement.Any warranties related to Software will be those offered by the manufacturer and will be passed directly to the user. B. SOflw2re/HardW9f@.Connectivity,and performance issues related to Software and non-standard hardware are not covered under the terms of this Agreement.Any warranties related to these solutions,which include but are not be limited to:HP Digital Sending Software,Web Jell Admin,Auto Store,any OCR software,computers and scanners,will be those offered by the manufacturer and passed directly to the user.Operation and wnfiguretion of the Software will be the responsibility of You after initial install and operation laid of(1)'Send To"folder is completed by Us. Rev 220140409 4/27/15 8:10 AM O imageSouro xerox Current Situation Recommendation Airport SKV03540 SKV03540 6510 Airport Xerox 5955APT TEA 6510 168.95 0.0049 $ 31.90 $ 34.77 $ 200.95 Economic Development IR2870 SLG00831 217E Economic Development Xerox 5955APT TEA 2178 168.95 0.0049 $ 10.67 $ 11.63 $ IL. 2 Building IR3570 SKV00361 5030 Building Xerox 5955APT TEA 5030 168.95 0.0049 $ 24.65 $ 26.87 $ 193.60 Finance/Business License IR 2870 SLG00832 7359 Finance/Business License Xerox 5955APT TBA 7359 168.95 0.0049 $ 36.06 5 39.30 $ 205.01 City Clerk IR 4570 SKU02715 8694 City Clerk Xerox 7970PT TBA 27276 263.97 0.0049 $ 133.65 5 145.68 $ 397.62 City Manager IR 5000 NRL02710 3650 City Manager Xerox 7970PT TBA 3650 263.97 0.0049 $ 17.89 5 19.49 $ 281.86 Desert Highland IR 2270 SLH03665 1836 Desert Highland Xerox 5955APT TBA 1836 168.95 0,0049 $ 9.00 $ 9.91 $ 177.95 Engineering IR4570 SKW2714 6802 Engineering Xerox 5955APT TBA 6802 168.95 OA049 $ 33.33 $ 36.33 $ 202.28 Facilities IR 2270 SM03297 2123 Facilities Xerox 5955APT TBA 2123 168.95 0.0049 $ 10.40 $ 11.34 $ 179.35 Finance(Hallway) IR 3570 SKV00366 4599 Finance(Hallway) Xerox 5875APT TBA 4599 265.99 0.0049 $ 22.53 $ 24.56 $ 288.52 Engineering Admin IR 2270 SLH02427 2821 Engineering Admin Xerox 5955APT TBA 2921 168-95 0.0049 $ 13.82 $ 15.07 $ 182.77 Fire Department IR4570 SKU27350 3692 Fire Department Xerox 5955APT TBA 3692 168.95 0.0049 $ 18.09 $ 19.72 $ 18754 Human Resources IR 3570 SKV02296 5158 Human Resources Xerox 5955APT TBA 5158 168.95 0.0049 $ 25.27 $ 27.55 $ 194.22 Library IR 2270 SIH03296 2613 Library Xerox 59SSAPT TBA 2613 168.95 0.0049 $ 12.80 $ 1396 $ 191.75 Village Fest IR 2270 SM03659 824 Village Fest Xerox 5955APT TBA 824 168.95 0.0049 $ 4.04 $ 4.40 $ 172.99 Planning(Hallway) IR 4570 SKU02622 5769 Planning(Hallway) Xerox 5955APT TBA 5769 168.95 0.0049 $ 28.27 $ 30.81 5 197.22 Planning 5000 NRFD4591 14113 Planning Xerox 7970PT TBA 14113 263.97 0.0049 $ 69.15 $ 75.38 $ 333.12 Police(Admin.) IR 3570 SKV00362 U97 Police(Admin.) Xerox 5955APT TBA 4497 168.95 0.0049 $ 22.03 $ 24.02 $ 190.98 Police(Detective Bureau) IR 5000 NRL02202 10999 Police(Detective Bureau) Xerox 5875APT TBA 10999 265.99 0.0049 $ 53.89 $ 58.74 $ 319.88 Police(Hall] IR 3570 SKV03282 791 Police(Hall) Xerox 5955APT TBA 791 168.95 0.0049 $ 3.88 $ 4.22 $ 172.83 Police(Patrol) IR 4570 SKU02621 160] Police(Patrol) Xerox 5955APT TBA 1607 168.95 0.0049 $ 7.88 $ 8.58 $ 176.83 P91ice(Renords) IR S000 NRW2197 17596 Police(Records) Xerox 5875APT TBA 17596 265.99 0.0049 $ 86.22 $ 93.98 $ 352.21 Police Task Force(Nares) IR 3045 SVM02375 2110 Police Task force(Narcs) Xerox 5955APT TBA 2110 168.95 0.0049 $ 10.34 $ 11.27 $ 179.29 Procurement IR 2870 SLG01530 4679 Procurement Xemx$9$$APT TBA 4679 168.95 0.0049 $ 22.93 $ 24.99 $ 191.88 Recreation IR 2870 SLG00788 8043 Recreation Xerox 5955APT TBA 8043 168.95 0.0049 $ 39.41 $ 42.96 $ 208.36 Prinishop 105(own) 105 MPT01174 10526 Printshop 5185(awn) 5185 MEQ05231 8056 Monthly payments based on 12 per year with Tax Included $ 62,783.08 Annual lease Payment Option with Tax Included $ 69,936.57 Annual Payment Savings $ 2,847.52 Annual Estimated Cost Per Page with Tax Included $ 9,786.26 Estimated Total Investment with Tax included $ 69,720.81 Cost Per Page(to coverall charges above but excluding color prints) $ OA567 Features: Details: Copy,Print,Color Scan,Fax with Automatic Stapling and 3 Hole Punch 60 month FPO$1.00 Buyout ( WSCA(GPO)Contract Pricing•#1715 5955APT-55ppm Delivery,installation and networking included at no additional charge. Cost per copy rates Fixed for term. 587SAPT-75ppm plus High Capacity Feeder and Work Tray Training for staff after installation. Removal of exis8ng Canon devices included. 7970P7-70ppm Color&B/W plus High Capacity Feeder Remote monitoring for supplies replenishment. Color prints invoiced @.049 per page Local technicians and customer care team. Proof of insurance required after installation. VISUEDG-01 JSCHLICHTI CERTIFICATE OF LIABILITY INSURANCE 41olt�4 DATE(MLvoonyrv) 1 vv2n22 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer riahts to the certificate holder in lieu of such endorsement(s). PRODUCER """' Schauer Group, Inc. PHONE FAK 200 Market Ave. N (A/C, No FxU: (330) 453-7721 (AIC, Nok(330) 453-4911 Suite 100 �Ess,Insure�scheuergroup.com Canton, OH 44702 INSURED Visual Edge IT, Inc. dba Image Source 650 E Hospitality Lane Suite 500 San Bernardino, CA 92408 CnVFRAr:FA CFRnF:ICATF IUIRARFR- RFuRgtnM NI HUIRFR- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR JzL TYPE OF INSURANCE ADDL sU IR PoLICY NUMBER POLICY YFF POLICY EXP yYl U1Aff8 A 7XCOMMERCIA L GENERAL LIABILITY CLAIMS -MADE X OCCUR X 45UENBL9156 10/11/2022,10/312023 EACH OCCURRENCE 1,000,000 DAMAGETORENTED 300,000 MED EXP (Any one rson 10,000 PERSONAL A ADV INJURY 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY ❑ %8T Fx—] LOC OTHER: GENERAL AGGREGATE 2,000,000 PRODUCTS - COMPIOP AGG 21000,000 A AuroMoelLE wtelLm ANY AUTO F-1 AU�RRTEEO��S ONLYMNAANUpTT�OSWWULNNEEEDop ONLY AUTOONLV 45UENBL7945 10/31/2022 10/312023 COMBINED SINGLE LIMIT (Ea aroddent) 1,00000 ,o BODILY INJURY PerOWNED Ix BOOqDILY INNJryJURY Per acokWtAUTOS Pe0e¢Ritlent AMAGE $ B X UMBREU-AUAB EXCESS UAB X OCCUR CLAIMS -MADE 45RHUBLO379 10/31/2022 10/31/2023 EACH OCCURRENCE 10,000,000 AGGREGATE 10,000,000 DED I X I RETENTIONS 10,000 C WORKERS COMPENSATION LIABILITY MY EMPLOYERS' LIABIL ANY PROPRIETOR/PARTNER/EXECUTIVE V� WSMBER EXCLUDED? ,n ) II yes describe under DESCRIPTION OF OPERATIONS below�T N/A X 45WEACI FPC 1l1/312022 10/312023 X PER OTH E.EACH ACCIDENT 1,000,000 E.LOISEASE- EAEMPLOYE 1,000,000 E.L. DISEASE - POLICY LIMIT 1,000,000 C Business Auto (MA) 45UENBL8444 10/312022 10/31/2023 See Above Limit DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101 Additional Remarks Schedule, may be attached if more sppa�ce is required) Workers Compensation Covered States: AL AR AZ CA Cb CT FL GA IA IL IN KS KY MA ME MI MS MO NE NH NM NC OK OR PA RI SC SD TN TX UT VT WV, District of Columbia, and Ohio Employers Liability. City of Palm Springs is additional insured with regards to the General Liability policy where required by written contract. Waiver of Subrogation is provided in their favor as respects the Workers Compensation where required by written contract. r`FOTIFIf`ATF Rnl Ingo (:ANr`FI I AmnM MILEIVED SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Palm Springs NOV 16 2022 THE EXPIRATION DATE THEREOF, ACCORDANCE WITH THE POLICY P OVISIO SCE WILL BE DELIVERED IN 3200 E Tahquitz Canyon Way Palm Springs, CA 92262 C Hall Recap It on Desk AUTHORU'PD REPRESENTATIVE ACORD 25 (2016/03) 01988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD SCHAUER GROUP 200 MARKET AVE N STE 100 CANTON OH 44702 CITY OF PALM SPRINGS 3200 E TAHQUITZ CANYON WAY PALM SPRINGS, CA92262