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c'0<lFORN�P CITY COUNCIL STAFF REPORT
DATE: JUNE 21, 2017 CONSENT CALENDAR
SUBJECT: PROPOSED RESOLUTIONS CALLING THE NOVEMBER 7, 2017,
GENERAL MUNICIPAL ELECTION, ORDERING SERVICES AND
ADOPTING REGULATIONS FOR CANDIDATE PROFILES
(STATEMENTS)
FROM: David H. Ready, City Manager
BY: Office of the City Clerk
SUMMARY
The City Council will consider three resolutions that provide for the calling and giving
notice of the general municipal election on November 7, 2017, requesting Riverside
County Registrar of Voters to provide specified services, and adopting regulations for
candidate profiles (statements).
RECOMMENDATION:
1. Adopt Resolution No. , "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF PALM SPRINGS, CALIFORNIA, CALLING AND GIVING NOTICE
OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON
NOVEMBER 7, 2017, FOR THE ELECTION OF CERTAIN OFFICERS AS
REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF
CALIFORNIA AND CITY CHARTER."
2. Adopt Resolution No. , "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF PALM SPRINGS, CALIFORNIA, REQUESTING THE BOARD OF
SUPERVISORS OF THE COUNTY OF RIVERSIDE TO RENDER SPECIFIED
SERVICES TO THE CITY RELATING TO THE CONDUCT OF A GENERAL
MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 7, 2017."
3. Adopt Resolution No. , "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF PALM SPRINGS, CALIFORNIA, ADOPTING REGULATIONS
FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATE
PROFILES (STATEMENTS) SUBMITTED TO THE VOTERS AT THE GENERAL
MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 7, 2017."
Item No. 1 . E.
City Council Staff Report
June 21, 2017 -- Page 2
2017 General Municipal Election
STAFF ANALYSIS:
Pursuant to Palm Springs Municipal Code Section 2.02.010, the City shall hold its
general municipal election on Tuesday, November 7, 2017, for the election of two
members of the City Council for the term ending in November, 2021.
Three routine and customary resolutions have been prepared by staff for the City
Council to call the election.
The first resolution calls and gives notice of the election; directs the City Clerk to give
further notice as provided for in the California Elections Code, and provides for the City
Clerk or the Registrar of Voters to conduct and complete the canvass.
The second resolution requests the services from the County of Riverside to conduct
the election, and provides for the payment of such services.
The third adopts rules and regulations for the submission of candidate profiles
(statements) as required by Section 13307 of the California Elections Code, Palm
Springs Municipal Code Section 2.02.035, and the required payment. The estimated
deposit of the candidate statement is $800.
Pursuant to Palm Springs Municipal Code Section 2.02.020(a), the official period for a
candidate to pull and file nomination papers is July 10 to August 11, 2017, and each
candidate shall be proposed by not less than 80 nor more than 120 voters in the City.
During these dates candidates may take out and file nomination papers. Additionally, if
an incumbent does not file by the end of the nomination period, an extended nomination
period will be effectuated, pursuant to the Elections Code Section 10225, and
candidates other than the person who was the incumbent may file nomination papers
for that office until August 16, 2017.
The provisions of Palm Springs Municipal Code Section 2.02.025 requiring proof of
residency has been in effect since 2011.
Calling the election at this time, does not affect the City Council's authority to add a
measure to the ballot at a later date. August 11, 2017, is the last day the City Council
may add a measure to be submitted to the voters.
October 23, 2017, is the close of registration and is the last day to register or re-register
for the November 7, 2017, election.
December 5, 2017, is the final day for the City Clerk and the Registrar of Voters to
certify the election results.
02
City Council Staff Report
June 21, 2017 -- Page 3
2017 General Municipal Election
Pursuant to the Charter of the City of Palm Springs, Section 301, "The term of each
member of the city council shall commence no later than five days from the Certification
of the election results by the City Clerk." The City Council shall tentatively schedule to
receive the presentation of the canvass, declare the election results, and install the
officers on Wednesday, December 6, 2017.
FISCAL IMPACT:
Approximately $90,000 to conduct the election has been budgeted in City Clerk's
Department 001-1150-43860 (Elections). Additionally, a significant amount of staff time
to plan and conduct the election will impact the Office of the City Clerk.
r
Kathleen D. Hart, MMC Edward Z. Kotkin
Interim City Clerk City Attorney
David H. Ready, Esq.
City Manager
Attachments:
Resolution Calling Election
Resolution Requesting Services
Resolution Candidate Profiles (Statements)
03
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM
SPRINGS, CALIFORNIA, CALLING AND GIVING NOTICE OF THE
HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD
ON NOVEMBER 7, 2017, FOR THE ELECTION OF CERTAIN
OFFICERS, AS REQUIRED BY THE PROVISIONS OF THE LAWS
OF THE STATE OF CALIFORNIA AND CITY CHARTER
WHEREAS, pursuant to Palm Springs Municipal Code Section 2.02.010 a
regular General Municipal Election shall be held on Tuesday, November 7, 2017, for the
election of Municipal Officers; and
WHEREAS, the Charter of the Palm Springs, Section 802, requires that elections
shall be held in accordance with the provisions of the California Elections Code, unless
otherwise provided by ordinance.
THE CITY COUNCIL OF THE CITY OF PALM SPRINGS DOES HEREBY
RESOLVE AS FOLLOWS:
SECTION 1. That the foregoing Recitals are true and correct and are
incorporated herein by this reference.
SECTION 2. Pursuant to the requirements of the Charter of the Palm Springs,
Palm Springs Municipal Code, and the laws of the State of California relating to
elections; there is called and ordered to be held in the City of Palm Springs, California,
on Tuesday, November 7, 2017, a General Municipal Election for the purpose of
electing two Members of the City Council, for the full term of four years.
SECTION 3. The ballots to be used at the election shall be in form and content
as required by law.
SECTION 4. The City Clerk is authorized, instructed, and directed to procure and
furnish any and all official ballots, notices, printed matter, supplies, and equipment that
may be necessary in order to properly and lawfully conduct the election.
SECTION 5. The Polls for the election shall be open at seven o'clock a.m.
(7:00 a.m.) of the day of the election and shall remain open continuously from that time
until eight o'clock p.m. (8:00 p.m.) of the same day when the polls shall be closed,
except as provided in Section 14401 of the California Elections Code.
SECTION 6. In all matters not recited in this resolution, the election shall be held
and conducted as provided by law for holding municipal elections.
SECTION 7. Notice of the time and place of holding the election is given and the
City Clerk is authorized, instructed, and directed to give further or additional notice of
the election, in time, form and manner as required by law.
04
Resolution No.
Page 2
SECTION 8. Pursuant to Section 10263 of the California Elections Code, the
canvass of the General Municipal Election is ordered to be made by the City Clerk. The
City Clerk may designate the Registrar of Voters of County of Riverside to conduct and
complete the canvass.
SECTION 9. The City Clerk or designee shall cause the canvass to be completed
for the General Municipal Election and shall certify the results to the City Council by
December 6, 2017.
PASSED, APPROVED, AND ADOPTED BY THE CITY COUNCIL OF THE CITY
OF PALM SPRINGS THIS 215'DAY OF JUNE, 2017.
DAVID H. READY, Esq., Ph.D.
ATTEST: CITY MANAGER
KATHLEEN D. HART, MMC
INTERIM CITY CLERK
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF PALM SPRINGS )
I, KATHLEEN D. HART, Interim City Clerk of the City of Palm Springs, hereby
certify that Resolution No. is a full, true, and correct copy, and was duly adopted
at a regular meeting of the City Council of the City of Palm Springs on the 215t day of
June, 2017, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
KATHLEEN D. HART, MMC
INTERIM CITY CLERK
05
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM SPRINGS, CALIFORNIA, REQUESTING THE
BOARD OF SUPERVISORS OF THE COUNTY OF
RIVERSIDE TO RENDER SPECIFIED SERVICES TO THE
CITY RELATING TO THE CONDUCT OF A GENERAL
MUNICIPAL ELECTION TO BE HELD ON TUESDAY,
NOVEMBER 7, 2017
WHEREAS, the City of Palm Springs, California, General Municipal Election will
be held on November 7, 2017; and
WHEREAS, in the course of conducting the election it is necessary for the City to
request services of the County of Riverside; and
WHEREAS, all necessary expenses in performing these services shall be paid
by the City of Palm Springs.
THE CITY COUNCIL OF THE CITY OF PALM SPRINGS DOES HEREBY
RESOLVE AS FOLLOWS:
SECTION 1. That the foregoing Recitals are true and correct and are
incorporated herein by this reference.
SECTION 2. Pursuant to the provisions of Section 10002 of the California
Elections Code, the Palm Springs City Council requests that the Riverside County
Board of Supervisors permit the County Registrar of Voters to prepare and furnish any
and all supplies and services in order to properly and lawfully conduct the election.
SECTION 3. The City of Palm Springs shall reimburse the County of Riverside
for all services performed when the work is completed and upon presentation to the City
a properly approved bill.
SECTION 4. The City Clerk is directed to forward a certified copy of this
resolution to the Registrar of Voters for the County of Riverside.
PASSED, APPROVED, AND ADOPTED BY THE CITY COUNCIL OF THE CITY
OF PALM SPRINGS THIS 215' DAY OF JUNE, 2017.
DAVID H. READY, Esq., Ph.D.
ATTEST: CITY MANAGER
KATHLEEN D. HART, MMC
INTERIM CITY CLERK
06
Resolution No.
Page 2
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF PALM SPRINGS )
I, KATHLEEN D. HART, Interim City Clerk of the City of Palm Springs, hereby
certify that Resolution No. is a full, true, and correct copy, and was duly adopted
at a regular meeting of the City Council of the City of Palm Springs on the 2151 day of
June, 2017, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
KATHLEEN D. HART, MMC
INTERIM CITY CLERK
07
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM SPRINGS, CALIFORNIA, ADOPTING
REGULATIONS FOR CANDIDATES FOR ELECTIVE
OFFICE PERTAINING TO CANDIDATES PROFILES
(STATEMENTS) SUBMITTED TO THE VOTERS AT THE
GENERAL MUNICIPAL ELECTION TO BE HELD ON
NOVEMBER 7, 2017
WHEREAS, Section 13307 of the California Elections code provides that the
governing body of the local agency adopt regulations pertaining to materials prepared
by any candidate for a municipal election, including the costs thereof.
THE CITY COUNCIL OF THE CITY OF PALM SPRINGS DOES HEREBY
RESOLVE AS FOLLOWS:
SECTION 1. That the foregoing Recitals are true and correct and are
incorporated herein by this reference.
SECTION 2. GENERAL PROVISIONS.
Pursuant to Section 13307 of the California Elections Code each candidate for
elective office to be voted for at the City of Palm Springs General Municipal Election to
be held on November 7, 2017, may prepare a candidates profile (statement) on an
appropriate form provided by the City Clerk. The profile (statement) may include the
name, age and occupation of the candidate and a brief description of no more than 200
words of the candidate's education and qualifications expressed by the candidate
himself or herself. The Profile (Statement) shall not include party affiliation of the
candidate, nor membership or activity in partisan political organizations. Pursuant to
Section 13307(b) of the California Elections Code bold font is prohibited. The profile
(statement) shall be filed in typewritten form in the office of the City Clerk at the time the
candidate's nomination papers are filed. The profile (statement) may be withdrawn, but
not changed, during the period for filing nomination papers and until 5:00 p.m. of the
next working day after the close of the nomination period.
The City Clerk is NOT permitted to edit any material contained in candidate
profiles (statements). Candidates are responsible for proofreading spelling, punctuation
and grammar. Since the profile (statement) cannot be changed after it is submitted,
it is important for candidates to carefully prepare and proofread their profiles
(statements). Pursuant to the Palm Springs Municipal Code § 2.02.035, the City Clerk
shall not cause to be printed or circulated any profile (statement) which the City Clerk
Oq
Resolution No.
Page 2
determines does not comply with the provisions of the Elections Code. The City Clerk,
in his or her sole discretion, after first attempting to consult with the candidate, may
strike or modify the portion or portions of the candidate profile (statement) that is not in
compliance and thereafter cause to be printed and circulated the candidate's profile
(statement) as redacted or modified. (Ordinance No. 1820, adopted 05-15-2013)
SECTION 3. SPANISH LANGUAGE POLICY.
Pursuant to the Voting Rights Act of 1965 (as amended) the City is required to
translate candidate profiles (statements) into Spanish. The City Clerk shall print all
translations of all candidates profiles (statements) in the voters pamphlet.
SECTION 4. ADDITIONAL MATERIALS.
No candidate will be permitted to include additional materials in the sample ballot
package.
SECTION 5. PAYMENT.
The candidate shall be required to pay for the cost of printing the candidate's
profile (statement) in English and Spanish.
The City Clerk shall estimate the total cost of printing, handling, translating, and
mailing the candidate's profiles (statements) filed pursuant to this section, including
costs incurred as a result of complying with the Voting Rights Act of 1965 (as
amended), and require each candidate filing a profile (statement) to pay in advance to
the City, his or her estimated pro rata share as a condition of having the candidate
profile (statement) included in the voter's pamphlet.
The estimate is just an approximation of the actual costs that varies from one
election to another election and may be significantly more or less than the estimate,
depending on the actual number of candidates filing profiles (statements).
The City Clerk shall bill the candidate for additional actual expense or refund any
excess paid depending on the final actual cost.
SECTION 6. The City Clerk is directed to provide each candidate or the
candidate's representative a copy of this Resolution at the time nomination papers are
issued.
SECTION 7. All previous resolutions adopting regulations for candidates profiles
(statements) are repealed.
09
Resolution No.
Page 3
PASSED, APPROVED, AND ADOPTED BY THE CITY COUNCIL OF THE CITY
OF PALM SPRINGS THIS 21stDAY OF JUNE, 2017.
DAVID H. READY, Esq., Ph.D.
ATTEST: CITY MANAGER
KATHLEEN D. HART, MMC
INTERIM CITY CLERK
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF PALM SPRINGS )
I, KATHLEEN D. HART, Interim City Clerk of the City of Palm Springs, hereby
certify that Resolution No. is a full, true, and correct copy, and was duly adopted
at a regular meeting of the City Council of the City of Palm Springs on the 215t day of
June, 2017, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
KATHLEEN D. HART, MMC
INTERIM CITY CLERK
10
The Desert Sun Proof 9f Publication
750 N. Gene Autry Trail O r QF P A 1L M �r
Palm Springs,CA92262 SPr
760-778-4578/Fax 760-778-4528 2917 JUL 11 P1Y 2: 35
State of California ss: OFFICE OF THE C1TY CLERt ,
County of Riverside
Advertiser:
CITY OF PALM SPRINGS
P.O. BOX 2743
PALM SPRINGS CA 92263
TDS ORDER#2262861
1 am over the age of 18 years old, a citizen of the United
States and not a party to,or have interest in this matter.
I hereby certify that the attached advertisement appeared
in said newspaper(set in type not smaller than non pariel)
in each and entire issue of said newspaper and not in any
supplement thereof on the following dates,to wit:
Newspaper: The Desert Sun
■.r Vrr7,U„tl4- M
07/08/2017 NO 0964: CITY OF PALM SPRINGS
NOTICE NOTICE IS HEREBY GIVEN,that aG neeral Munici cipal Election will be held in the
City of Palm Springs,California,on Tuesday,November 7,2017,for the follow-
ing offices,each to serge a full term of four years:
Two(2)Members of the City Council currently held by:
Ginny Foat
I acknowledge that I am a principal clerk of the printer of Chris Mills
The Desert Sun, printed and published weekly in the City Official nomination documents for any qualified person desiring to file for any
P P y y of these offices will be available at the City Clerk's Office, City Hall,3200 East
Tahqof Palm Springs County of Riverside State of California. Posted b Canyon way, between July 10, 017, and August 11, 2017, during
Posted business hours.
The polls will be open on the day of said election between the hours of 7:00
The Desert Sun was adjudicated a Newspaper of general a.m.and 8:00 p.m.
DATED THIS 28th DAY OF TUNE,2017.
circulation on March 24, 1988 by P the Superior Court of the Kathleen D.Hart,Interim City Clerk
City of Palm Springs,California
County of Riverside,State of California Case No. 191236. CIUDAD DE PALM SPRINGS
AVISO ES DADO POR ESTE MEDIO Dque Eunab Elecci6n General Municipal se
m
celebrara an la Ciudad de Palm Springs,California,el mantes,7 de novlebre de
2017. pare los siguientes cargos, cada uno pare servir un plazo completo de
cuatro aRos:
Dos(2)Miembros del Concejo Municipal actualmente ocupados For:
I declare under penalty of per'ury that the foregoing is true Ginny Foat
Chris Mills
and correct. Execute this 8t 'day of JULY,2017 Los documentos oficiales de nominaci6n para cualquier persona calificada
deseando presentarse Para cualesquiera de estos cargos estar3n dispuestos en la
in Palm Springs, ifornia. Oficina de la secretana Municippal, Ayuntamiento, 3200 East Tahquitz Canyon
Way,entre el 10 de Julio de 2017 y el 11 de agosto de 2017 durante los horarios
hAbiles ppublicados.
Las casillas electorates estar5n abiertas el the de tal eleui6n entre las hors de
7:00 a.m.y 8:00 P.M.
FECHADO ESTE DIA 28 DE JUNTO DE 2017.
Kathleen D.Hart,Secretariat Municipal Interina
Ciudad die Palm Springs,California Published:7/08/2017
,
De rant' ignature