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HomeMy WebLinkAbout6/21/2017 - STAFF REPORTS - 5.A. VALM sA W Y N 0q4fFORN�p CITY COUNCIL STAFF REPORT DATE: June 21, 2017 NEW BUSINESS SUBJECT: DISCUSSION RE PARTICIPATION AT CVAG EXECUTIVE COMMITTEE MEETING — CONSIDERATION OF WEST VALLEY HOUSING NAVIGATION PROGRAM ADDRESSING HOMELESSNESS FROM: David H. Ready, City Manager SUMMARY Discussion of upcoming Coachella Valley Association of Governments (CVAG) Executive Committee Meeting on June 26, 2017, regarding the issue of a West Valley Housing Navigation Program addressing homelessness. RECOMMENDATION: 1. Engage in discussion to assist Mayor regarding his participation in the CVAG Executive Committee's consideration regarding approval, in concepts, of entering into an agreement with Path of Life Ministries to provide West Valley Housing Navigation Program Services. BACKGROUND: With the June 2017 closure of Roy's Desert Resource Center, an emergency shelter in North Palm Springs, CVAG is proposing to supplement those lost services with an agreement for Path of Life Ministries to provide housing services in the West Coachella Valley. At the upcoming CVAG meeting on June 26, 2017, they will be considering the following agenda item, "Approve, in concept, entering into an agreement with Path of Life Ministries to Provide West Valley Housing Navigation Program Services." The Homelessness Subcommittee (Mayor Pro Tern Foat/Councilmember Kors) has requested the item be placed on the City Council Meeting Agenda for discussion. ITEM NO.5' #_ City Council Staff Report June 21, 2017 -- Page 2 Discussion of West Valley Housing Navigation Program Attached is the Staff Report on this item from June 12, 2017, from the CVAG Technical Advisory Committee (TAC) meeting. In addition, the Path of Life Ministries PowerPoint presentation provided at the TAC meeting is included as an exhibit. FISCAL IMPACT: The attached CVAG Staff Report outlines the range of services and costs that would be shared by those cities in the West Coachella Valley that participate in the program, including the County of Riverside (whose contribution is yet to be determined). The only financial commitment they are asking of participating cities at this time is the $103,000 that was originally provided for the annual Roy's Resource Center contribution. That amount was appropriated in the 2017-18 fiscal year budget. David H. Ready, Esq., Ph. City Manager Attachments: 1. CVAG Technical Advisory Committee Staff Report of June 12, 2017 2. Path of Life Ministries Staff Report Item 7B Coachella Valley Association of GovernmentsI_ Technical Advisory Committee June 12,2017 CV G Staff Report Subject: West Valley Housing Navigation Program Addressing Homelessness Update Contact: Cheryll Dahlin, Management Analyst (cdahlin(a)cvaa.ora) Recommendation: Approve, in concept, entering into an Agreement with Path of Life Ministries to provide West Valley Housing Navigation Program Services. Homelessness Committee: To Review(6121117) Background: The CVAG Executive Committee made a commitment to the administration of Roy's Desert Resource Center (Roy's), an emergency shelter in North Palm Springs until 2017. Roy's has helped more than 6,000 unduplicated individuals and families since 2009. The Homelessness Committee learned the operator of Roy's, Jewish Family Services of San Diego, dba Desert SOS, will not continue in that role after June 2017. The Homelessness Committee determined that a fresh approach to providing homeless services in the West Valley is needed given a new permanent shelter location is not easily identifiable and replacement services needs to be available as soon as July 1, 2017. At the November Homelessness Committee, the late Supervisor John J. Benoit endorsed the vision put forth by the County to transition the emergency shelter program at Roy's with services centered on the Rapid Rehousing philosophy, also known as Housing First. Supervisor Benoit also announced the new purpose for Roy's to become a much needed long term board and care facility with 90 beds to be administered by the Riverside University Health System, Behavioral Health. The Homelessness Committee released a Request for Interest (RFI) for a Program Operator for Addressing Homelessness through West Valley Housing Navigation Program on February 24, 2017. The RFI focused on two distinct services: (1) Homeless Prevention and Diversion and; (2) Crisis Stabilization Housing. The submission deadline was March 14, 2017. CVAG staff received two submissions, one from Path of Life Ministries (POLM) and another from Mr. Bruce Rhodes. Mr. Rhodes withdrew his application. The Homelessness Committee approved the POLM Request for Interest submission on April 19, 2017. The Homelessness held a study session June 6, 2017 to receive a presentation from POLM's executive director about the proposed program. POLM is a private, nonprofit organization headquartered in Riverside. POLM has been providing homeless services for over 12 years. They are governed by an eight-member Board of Directors and Damien O'Farrell serves as their chief 03 executive officer. POLM supports a Housing First program model and employs 45 staff who are engaged in emergency sheltering, rapid rehousing, and permanent supportive housing. The organization receives funding from private donors and public sources such as US Department of Housing and Urban Development (through the Riverside County Continuum of Care), FEMA Emergency Food and Shelter Program, and Community Development Black Grant programs. POLM proposes delivering WVHNP services from one office location (to be determined) in each of the three cities - Desert Hot Springs, Palm Springs, and Cathedral City. Using a staggered staffing schedule, coverage will be provided 7 days a week from 7am to 9pm. In addition to the office location, WVHNP will be conducting outreach in these West Valley cities. Below is a summary of the two components that were asked in the RFI: 1. Homeless Prevention and Diversion (HPD) services will be achieved through rapid rehousing opportunities, emergency rental assistance, housing navigation assistance, and supportive services such as security deposits, utility assistance, and case management services. 2. Crisis Stabilization Housing (CSH) programming will ensure that individuals in emergency housing exit quickly into stable non-emergency housing. POLM intends to provide 6-10 beds of emergency housing in Desert Hot Springs, Palm Springs, and Cathedral City though the leasing of up to 4 rental properties in each of these cities. Clients may stay up to a maximum of 90 days. POLM already has these types of homes in every Coachella Valley city, as a part of their countywide efforts. Like those homes, clients will be monitored by case managers with the goal to be permanently housed. In addition to these services POLM, the contract outlines the leverage of community partnerships and services that will enhance opportunities for the Western Coachella Valley. All individuals and clients will be assessed and entered into the Countywide Coordinated Entry System that helps those in the highest need first. A ramp up plan beginning July 1, 2017 is outlined in the contract, along with projections based on POLM's experience in Housing First programs. Fiscal Impact: The Homelessness Committee previously directed staff to ask cities to budget a place holder. Letters were sent to member jurisdictions, but did not specify an amount. To date, the cities of Palm Springs, Palm Desert, Cathedral City and Rancho Mirage have budgeted a placeholder for $103,000 for FY 17-18. The City of Desert Hot Springs has put a placeholder in the amount of $100,000, but still in discussions on its allocation. The City of Coachella is in discussions with their council. The City of Indian Wells has requested CVAG staff to participate in the City's Grants in Aid Program, which meets this month. The City of Indio contributes $103,000 to homeless programs within the City. The City of La Quinta contributes $50,000 to Coachella Valley Rescue Mission and has provided a mini-grant to Martha's Village and Kitchen. The County has notified CVAG that they will be able to provide a confirmation of the County's contribution after June 13'h POLM's proposed budget for the WVHNP is $864,737.22. The contract approval is conditional upon the funding received from cities. The program is scalable, so there can be more or less services provided depending on the contributions. There is no fiscal impact as staff time is charged under the duties of the homelessness program. 04 Contract Finalization: Minor changes/revisions may be made for clarification purposes by CVAG's Executive Director and Legal Counsel prior to execution. 05 Homelessness PATH of LIFE MINISTRIES PATH of LIFE MINISTRIES 501c3 Non - Profit Homeless Services Since 2003 Serving 1300 People per Year 0 PATH of What We' re Doing MINISTRIES COMMUNITY SHELTER FAMILY SHELTER HOUSING OUTREACH BEHAVIORAL HEALTH CHILDCARE EMPLOYMENT 64-129 BEDS 50 BEDS 115 UNITS 3 Teams 14 Member Free Employment Team 0.5 Years Old Pipeline C ase Management Case So Permanent Western Co. Counseling Development Training Management Supportive Meals & Eastern Co. C risis Transportaion Preparation Showers Meals & 35 Rapid Intervention Placement Showers Re-H ousing Perris Supplies Life Skills Support 0 00 Relational Connections Tools, Mindsets, • . Modes of Operation Education, Health, Family, Employment, Housing Access to Resources Motivation & Support Stability & Opportunity r Safety/ / Basic Needs PATH of LIFE What We' re Doing MINISTRIES Employment Health Housing Whole Outreach & Life Skills Emergency Whole & Restored shelter AC4, RLSIUKINGs AND REUUILDIWr LIVES What We' re Doing • Outreach Team in Riverside • Access Center and Possible Expansion of Homeless Campus • 16 Units of Supportive Housing • Riverside Works (in the works) = Goal: 20 People Employed Each Year • Grant Funds toward Path of Life Community Shelter and Operation Safe House • DPSS = Continuum of Care Lead Agency • RUHS, Behavioral Health = Housing, Outreach, Mental Health, Coordinated Entry • Sherriff = HOT Team • EDA = Grants for Rapid Re-housing and Outreach • Housing Authority = Section 8 and VASH • VASH Outreach Team US Vets = Permanent and Transitional Housing for Vets • Lighthouse = Outreach, Permanent Supportive Housing, Rapid Rehousing Non- Operation Safehouse = Shelter/Housing for Youth and Transitional Aged Youth Profits Other Shelter Programs = CVRM, Roy's, Valley Restart, Martha's Village, CNRM • Various Efforts = Bread and Water Ministries, Food Pantries, Project Touch, etc... 211 Riverside County Top Most Referred Agencies 1 . Riverside County Department of Public Social Services. . . 10.40% 2. Community Action Partnership of Riverside County... .... . . . 7. 96% 3. Catholic Charities. . .. .. . .... . . .. .. . . . . .. . .. .. . ..... . ... .. . ... . . . . .. . ..... . . . ... 6.43% 4. Path of Life Ministries... . .... . .. .. . .. .. . .. ... . .. ... . .. . .. . ... . . . .. . ... .. . ... 5.49% 5. Riverside County Housing Authority.. . .... . .. . . . .. . . . . .. . ..... . .. ... 4.35% 6. Riverside University Health System - Behavioral Health. . 4. 16% Local Ws 3 14000 PIT Count Numbers 2005 - 2016 i ; 12000 i 1000o i 5 8000 I I 6203 6000 4785 4508 4000 33b6 2978 2467 2165 2000 O 2005 200"� 2009 2011 2013 2015 2o16 w ■ U usheltered Count ■Sheltered Count Total PIT Count Local # ' s City 2016 Count 2017 Count Change % Change Blythe 63 59 -4 -6.3% Cathedral City 27 44 17 63.0% Coachella 59 81 22 37.3% Desert Hot Springs 28 43 15 53.6% Indian Wells 0 0 0 - Indio 70 89 19 27.1% La Quinta 8 2 -6 -75.0% Palm Desert 19 28 9 47.4% Palm Springs 83 138 55 66.3% Rancho Mirage 3 0 -3 -100.0% TOTAL 360 484 124 34.4% r a National Trends Pre - 1980 - 1989 1990 - 1994 - 2001 2002 - 2013 Callahan 1993 New York Coalition to End Homelessness Costs Annual cost of a person being homeless for a year: $67,000.00 - $ 1001000.00 $67,000.00 x 484 individuals = $32,428,000.00/year (+ compound by # of years and cost of lost opportunity) Costs Osceola County, Florida, tracked 37 homeless people arrested 1,250 times over io years for 61,896 total days of incarceration. Here's what they cost: $130,000 $4,951,680 $1,336,225 + Sit : W .1 + la 0 a a bg Booking costs Jail costs Mental-health care in jail $ 61 4171905 Source:The 2014 Annual Homeless Assessment Report(AHAR)to Congress Nlother,jr)ne5 r-- Costs Exhibit 1 . Cost Reductions Resulting from Permanent Supportive Housing si; �u�t� Pe' r;.�neir�z in� ao�ar (� with Suppoflive t msina Stt250 $7.500 S33% so Ile 4 r.• m The Urban Institute Costs Housing First saved Denver $17,858 per person A person on LA's Skid Row costs 5 times aver 2 years in these costs alone: as much as one in Housing First: t12.000 - $3,000 f Pre-entry Post-entry moot ! month fi 0.000 — —_ Paramedics $8,000 Public hospitals $6.000 _ and clinics Private hospitals $4.000 ------_._— __..__ WOO $6051 month Jail ► 52,000 - -- — — Welfare services—~ Detox Incarceration Emergency Outpatierrt Inpatient Homeless Supportive room housing Sources. Colorado Coalition forthe Homeless, Economic Roundtable Mother mes w Good News : National Trends NATIONAL TRENDS IN HOMELESSNE &M,m - Gm= r.m 5443 XM 7 =CEO mi13 Mil mim mu M14 :cif Source: National AlIiancetc- EndHrrliel�==•rlessihd,',EH'i A MultiiiiiiiiiiFaceted Issue FundinPublic Policy Community Mental Health Antiquated Policies Unrealistic Expectations SD's:Overcrowding, Burdensome Overmedicating.Tax Burden Siloed Limited Wrap-around Support Cultural Sensitivity 60's-70's:Realignment w/o Incentive Structure long-term funding Healthcare 80's:National Homeless Crisis Out of Reach Limited Affordal&ousing Litigious Culture NIB) G os Misdirected Incentives Limited Public Tran nation ri— income/ I Pave Employment HomeleSsness (Wealth Gap) Reactive vs.Proactive MijT ruCure 5iloed Efforts In Structure AB 109.Prop 47 Foster Care Overburdened Syste �Ikle Parent Households Deficient Support 0 Lack of Training +80%=Troubled Hidden Rules of Poverty Welfare Entitlements Regional Economy& Underfunded Programs Capacity Low Regional Giving N De-incentivizing Structures View of Non-Profits View of"the poor' L Outsourcing Responsibility Economic Development =Sliced d �4a S } HOMES 1 AA } N "" National Trends I! ANGE INOVERALL Hjj;rj.f. , ,`ESS., 2014- , ds•� 1 A " . 3:fir. � � •Mil% Vx Li'X asx oa � :•9 cc 41i Source: NAEH (AHAR to Congress) kf x rlijx �.•..ruw N�ti �rfs M�O+r ' agia N 4* r.-. -,.- -. . Pj 4 W What We've Learned If someone's basic safety and survival needs are secure, they will have mental and emotional margin Self- Self-fulfillment to focus on deeper issues; actualization: needs If, with that margin, they develop an internal mcWing creative octwities motivation to create their preferred reality, then Esteem needs: prestige oad feeling of accomplishment P,Y:610y,': they will move forward in doing so; ccds Belongingness and love needs: intimate reloGonsh,ps,friends If a motivated person has clear access to resources, Safety needs: M „y ,grey tools, and opportunities to accomplish their goals Physiological needc water,wannlrt,rest AND if that person develops the personal mindsets Food, and modes of operations they need to successfully implement the resources, tools, and opportunities, then that person will experience positive results from their efforts and keep moving forward; Relational Support (formal/professional, and especially informal/models) are required for PATH of sustained success and transformation. N — LIFE a. MINISTRIES What' s Needed - Addressing the Crisis Geffing the . . Done Sustenance Case Management Supportive Services Emergency Shelter Outreach * Medical/Dental Services Food/Clothes/Hygiene Navigation s Transportation Housing/Rents Behavioral Health s Mental Health Utilities Employment Support a Childcare Household Supplies Life Skills 6 Educational Support Recovery Services Children's Services Spiritual Guidance We know what to do, and we know how to do it ', N • eo, r i / c ,,ti Rt 4 WWI', yr�LR lr� � i 3 r e i itr 1 � i r� ilprjf,2ttr4 (_�_} 4 h H h .y fir.,� �:• ��� �� � PATH of LIFE MINISTRIES in 2016 / 17 • of • Participants Bermuda Dunes 2 Cathedral City 1 Coachella 1 Desert Hot Springs S Indio 5 La Qu i nta 1 Palm Desert 1 Palm Springs 1 Ripley 1 TOTAL 21 Unduplicated East Valley Residents in POLM Shelters: 22 Story of Success : Ms . Sarah Homeless in Palm Springs for more than ten years. Struggling with addiction The victim of domestic violence . Now housed and in recovery from addiction ! Spent her first Mother's Day with her little girl . Employed within days of being housed . Loves her job and joyful about her housing. iV CO Story of Success : Ms . Sarah y 1 I r W_ q� n v a .y vY � A' W Sarah 0 Western Valley Housing Navigation Plan Outreach Counseling Emergency Housing Hotline Rapid Rehousing Case Management Rental Assistance Case Management Behavioral Health Basic Needs Referrals Employment w Western Valley Housing Navigation Plan Outreach/Interventions 80 Interventions Hotline 960 Referrals Rental Assistance 40 Preventions Referrals 960 Referrals KI awl 1 1 u Western Valley Housing Navigation Plan Housing Counseling 480 Encounters Rapid Re-Housing - CVAG 18 Households Rapid Re-Housing - Other 48 Households Case Management 66 Households Behavioral Health 38 Households Employment Support 38 Households W y6_ v' y: y (i 1' ySLL Y pwwc Western Valley Housing Navigation Plan Emergency Housing 90 Individuals Case Management 90 Individuals Basic Needs — Laundry, Clothing, 90 Individuals Food Transportation 12 Scattered Site Homes Daily Visits and Support w Goals. Rapid Rehousing SERVICE CONTRACT between r a�. COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS and CONTRACTOR: PATH OF LIFE MINISTRIES AGREEMENT TERM: July 1, 2017-June 30, 2018 MAXIMUM REIMBURSABLE AMOUNT: $864,737.22 WHEREAS, the Coachella Valley Association of Governments (CVAG), desires to provide homeless prevention and diversion services, and crisis stabilization housing; WHEREAS, Path of Life Ministries (Contractor) is qualified to provide homeless prevention and diversion services, and crisis stabilization housing; WHEREAS, CVAG desires that Contractor perform these services in accordance with the TERMS and CONDITIONS (T&C) attached hereto and incorporated herein by this reference. The T&C specify the responsibilities of CVAG and CONTRACTOR; and NOW THEREFORE, CVAG and Contractor do hereby covenant and agree that Contractor shall provide said services in return for monetary compensation, all in accordance with the terms and conditions contained herein of this Agreement. Authorized Signature for CVAG: Authorized Signature for CONTRACTOR Printed Name of Person Signing: Printed Name of Person Signing: Tom Kirk Damien O'Farrell Title: Title: Executive Director Executive Director Address: Address: 73-710 Fred Waring Drive, Suite 200 P.O. Box 1445 Palm Desert, CA 92260 Riverside, CA 92502 Date Signed: Date Signed: Page 1 of 24 , . TABLE OF CONTENTS iDEFINITIONS .....................................................................................................................................3 U. C\AG RESPONSIBILITIES................................................................................................................4 Ui CONTRACTOR RESPONSIBILITIES (SCOPE OF SERVICES)........................................................4 IV. FISCAL PROVISIONS........................................................................................................................7 A. MAXIMUM AMOUNT................................................................................................ ...................7 B. METHOD, TIME AND SCHEDULE CONDITIONS {}F PAYMENT...............................................7 C. FINANCIAL RESOURCES.................................... .................................... ..................................O D. RECORDS, INSPECTIONS AND AUDITS...................................................................................M E. SUPPLANTATION ........................................................................................................................8 F. DISALLOWANCE..........................................................................................................................9 V. GENERAL......................................................................9 A. EFFECTIVE PERIOD....................................................................................................................9 B. CONFLICT QF INTEREST ...........................................................................................................B C. NOTICES......................................................................................................................................3 D. CONFIDENTIALITY......................................................................................................................9 E. EMPLOYMENT PRACTICES .......................................................................................................9 F. CLIENT CIVIL RIGHTS CO*MPLIANCE.............. . ........................... ............ .................... ....10 G. RELIGIOUS PROHIBITION ........................................................................................................11 H. HOLD HARMLESS/INDEMNIFICATION ....................................................................................11 iINSURANCE...............................................................................................................................11 J. LICENSES AND PERMITS.........................................................................................................13 K. INDEPENDENT CONTRACTOR................................................................................................14 L. ASSIGNMENT........................................................................ ..................... .............................14 M. SUBCONTRACT FOR SERVICES.............................................................................................14 N. DISCLOSURE [}F |NFC}RMA|TON RELEVANT TQ CLIENT SAFETY......................................14 0. CHILD ABUSE REPORTING...................................................................................................... 4 P. ELDER AND DEPENDENT ABUSE REPORTING.....................................................................15 Q. COMPLIANCE WITH RULES, REGULATIONS AND DIRECTIVES ..........................................15 FL HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT @H|PAA\........................15 S. [}|GPUTES..............,....—..,........—.—....~...—....,—..,........15 T. 8/\NCT|QN8...............................................................15 U. TERK8INATyON .............................................................]6 V. GOVERNING LAW .....................................................................................................................16 W. MODIFICATION OF TERMS ........... ................ ......... .......... ........... .....................................16 X. ENTIRE AGREEMENT............................................................................................................... 6 ,TIMELINE AND DELIVERABLES.............................................................................. EXH|B[TA. HOUSING HABITABILITY STANDARDS INSPECTION CHECKLIST......................... ...... EXHIBIT B WEST VALLEY HOUSING NAVIGATION PROGRAM BUDGET......................................EXHIBIT C CONTRACTOR PAYMENT REQUEST FROM ........................................................................ EXHIBIT 0 Page 2of 24 CONTRACT TERMS AND CONDITIONS I. DEFINITIONS A. "Contract Administrator' refers to a member of the CVAG staff that is assigned by CVAG to be the liaison between Contractor and CVAG. B. "Program Manager" refers to a member of the Contractor staff that is assigned by Contractor to be the liaison between CVAG and Contractor. C. "West Valley Housing Navigation Program" (WVHNP, or the "program,") refers to the program described hereinbelow created to provide services for the homeless population, or those at risk, in the western Coachella Valley, with a primarily focus on Clients in Desert Hot Springs, Palm Springs, Cathedral City, Rancho Mirage, and Palm Desert, as well as Riverside County unincorporated areas surrounding these cities. D. "Homeless Prevention and Diversion Services" (HPD) strives to preserve individuals' and families' current housing before they fall into homelessness (i.e. through use of rental assistance, linkage to social services, etc.). HPD services will assist those that are precariously housed to find alternatives, with the goal of rapidly rehousing those Clients, bypassing temporary Crisis Stabilization Housing. E. "Coordinated Entry System" (CES) refers to Riverside County's Coordinated Entry System which ensures that everyone seeking services is assessed and prioritized within the CES protocol as established by the Department of Behavioral Health. F. "Crisis Stabilization Housing" (CSH) sites refers to facilities that will temporarily house homeless individuals and families and provide them with intensive case management to assist them in moving into permanent housing (market rate, subsidized, etc.)as quickly as possible. G. "Critical incident" refers to any event that jeopardizes the safety of clients, staff or facilities. Events may include, but are not limited to, physical altercations, fires, mandated reportable events, e.g., child abuse, etc. H. "Clients" means individuals and families eligible for services in West Valley Housing Navigation Program. I. "CVAG" refers to the Coachella Valley Association of Governments, which has administrative responsibility for this Agreement. J. "DPSS" refers to the Riverside County Department of Public Social Services. K. "HMIS System" refers to the web-based Homeless Management Information System maintained by the Riverside County Department of Public Social Services (DPSS). It is a computerized system designed to capture Client-level information over time on the characteristics and service needs of men, women, and children experiencing homelessness. L. "HUD" refers to the United States Department of Housing and Urban Development. Page 3 of 24 II. CVAG RESPONSIBILITIES CVAG will: A. Assign a staff member to act as Contract Administrator. B. Establish agreements with outside agencies and social service providers to provide additional on-site assistance and services to Clients at program offices or CSH sites as CVAG, in its sole discretion, shall deem appropriate to supplement Contractor's services. C. In partnership with DPSS, monitor and evaluate Contractor's performance and compliance with this Agreement in any manner CVAG and/or DPSS deems appropriate, including but not limited to quarterly on-site visits, annual inspections, and evaluations. D. Provide Contractor with advance notice of and the monitoring tool to be used in the on-site monitoring visits. III. CONTRACTOR RESPONSIBILITIES (SCOPE OF SERVICES) Contractor will: A. Assign a member of Contractor's staff to act as Program Manager, whose duties will include but not be limited to the following: 1. Acting as liaison between CVAG and Contractor. 2. Overseeing all Contractor staff and outside agencies in program offices or CSH sites. Outside agencies could include rotating social service providers. 3. Preparing and delivering reports to and responding to the direction of the Contract Administrator. The content and frequency of reports shall be determined by CVAG. 4. Assisting with grants management. 5. Providing quarterly reports to the Contract Administrator. 6. Screening all outside volunteers. B. Provide the following program services: 1. Ramp-up program services and perform the following consistent with the timeline attached as Exhibit A: 2. Homeless Prevention and Diversion (HPD) Services: a. At a minimum, Contractor shall staff and operate at least two physical locations for providing HPD services, with one in Palm Springs and one in Desert Hot Springs. A third location in Cathedral City would be beneficial. Co-locating with public social services or an existing social service and/or county agency is strongly encouraged as opposed to opening a new service site. b. Participate in the Riverside County's Coordinated Entry System (CES) as part of the County of Riverside Continuum of Care (CoC). Ensure 100% of all persons served Page 4 of 24 through the WVHNP will be screened and services offered will have been decided using CES. c. Provide the HPD services in such a manner that the days and hours of operation, service locations, and access to transportation do not pose barriers to persons requiring services. d. Utilizing Contractor's staff, provide adequate staffing at the program offices between the hours of 7:00 a.m. and 9:00 p.m. each calendar day. e. Client outcomes will be achieved through: i. Case Management/Diversion Services: All Clients will be assessed and the pertinent information entered into the CES. ii. Prevention Services: At a minimum, Contractor shall provide forty (40) households that are at risk of becoming homeless with one month of rental assistance and case management services. iii. Rapid Rehousing Services: Contractor will provide rapid rehousing placement for a minimum of twelve (12) homeless households, each for a minimum of six months, by way of rental assistance, utility assistance, and case management services through housing navigators. f. Contractor will endeavor to identify and leverage community-based, value-added partnerships that support Contractor's HPD services. 3. Crisis Stabilization Housing (CSH) Services: a. Provide ninety (90) days of crisis stabilization housing services, free of charge, for as many as ten (10), but not less than six (6), homeless individuals, in each of the following cities: Palm Springs, Desert Hot Springs, and Cathedral City. Said ninety (90) days period shall include an initial stay of sixty (60) consecutive days, with thirty (30) additional consecutive days of extended stay as needed and for good cause, which must be documented. Regardless of the length, at the conclusion of any such stay, there shall be a thirty (30) day waiting period before a Client shall be eligible for additional CSH services. b. The Contractor will abide by Standard Housing Quality Standards and perform a periodic inspection using the checklist attached as Exhibit B. 4. Consistent with the level of transportation services described in the budget attached as Exhibit C, Contractor shall provide limited transportation to and from the CSH sites. 5. Assist all interested Clients with referral or access to services such as health care, social services, employment services, mainstream benefits programs, (e.g., General Relief; Social Security; Supplemental Security Income; the Women, Infants and Children nutrition program; etc.,)vocational services, and legal assistance, etc. 6. Provide translation and interpretive services as needed. 7. Maintain a case file for each Client that contains, at a minimum, detailed and legible case notes describing referrals made and progress gained in the program. All Clients are Page 5 of 24 required to participate in case management and Contractor's staff shall complete appropriate documentation of each Client's progress on a routine basis. 8. Maintain written records, for review by CVAG and/or DPSS, at each CSH site, evidencing compliance with each of the following: a. Contractor shall post emergency and evacuation procedures in a conspicuous space. b. Contractor shall conduct weekly random safety checks to ensure weapons and contraband items are not in the housing facility. 9. Post rules and guidelines in English and Spanish in a conspicuous place at each CSH site. 10. Maintain and post in a conspicuous place within each CSH site and program office a Client grievance procedure. 11. Use commercially reasonable efforts to ensure that Clients do not loiter nor deposit their belongings outside CSH facilities or program offices or in the neighboring vicinity so as to disturb neighbors or neighboring property. 12. Use commercially reasonable efforts to screen all potential Clients for violent crime histories using court record and registered sex offender websites. 13.Adequately staff the program offices and CSH facilities as necessary to administer the program in a manner consistent with the terms of this Agreement. Staff shall be certified in emergency first aid at all times. Staff shall receive at least annual training in conflict resolution techniques and issues related to cultural diversity/sensitivity. 14. Participate in the HMIS System. Contractor shall maintain in each Client's paper case file the original signed HMIS Informed Consent and Release Form. In the event that a Client declines to sign this form, the case manager should note accordingly in the Client's paper case file. 15. Monitor, evaluate and take effective follow-up action to address needed improvements in service delivery as identified and documented in evaluations and monitoring visits conducted by CVAG and/or DPSS. 16. Complete nightly sign in-sheets for CSH sites and have said sheets available for inspection by CVAG upon request. 17. Collect each Client's pertinent personal data and CSH usage as available. 18. Participate regularly in the Continuum of Care meetings. C. Utilizing Contractor's staff, complete all custodial duties as necessary to maintain program offices and CSH facilities in a clean and safe condition. D. Pay any and all utility costs for program offices and CSH sites, including but not limited to electric, natural gas, water, and communications. E. Notify CVAG, as soon as reasonably possible, of any Critical Incidents. Page 6 of 24 IV. FISCAL PROVISIONS A. AVAILABILITY OF FUNDING Contractor acknowledges that CVAG has not yet obtained funding commitments from various other public agencies, which commitments area prerequisite to funding the VVVHNP. Nothing in this Agreement will be construed as affecting the authority of CVAG, or as binding it beyond its authority, or to require it to obligate or expend funds in excess of available appropriations. A condition precedent to CVAG's obligation to fund the program pursuant to the terms of this Agreement shall at all times be subject to CVAG's receipt of sufficient funding from other public agencies. At CVAG's sole discretion, CVAG may terminate this Agreement if insufficient funding is received. B. MAXIMUM AMOUNT Based on funding availability, the total payment under this Agreement shall not exceed $864,737.22 (the total budget amount). Contractor's budget for said amount is attached as Exhibit C. Except as otherwise provided herein, said amount shall be paid to Contractor in twelve equal monthly installments over the term of this Agreement. C. METHOD, TIME AND SCHEDULE CONDITIONS OF PAYMENT 1. Contractor shall submit a payment request, together with a progress report, each month. Upon confirmation by CVAG that the progress report is consistent with the terms of this Agreement, and demonstrates that there is sufficient funding remaining in the budget for Contractor to complete the term of this Agreement, Contractor will be paid pursuant to the payment request. If the required supporting documentation is not provided, or the progress report suggests that the amount of monthly payments paid through the date of the most recent payment request does not leave sufficient funding in the budget to fund Contractor's services as described herein for the entire remaining term of the Agreement, CVAG may delay payment until the information is received and/or Contractor has demonstrated that there are sufficient funds remaining in the budget to continue to provide the program services for the remaining term of the Agreement. 2. All payment requests shall be submitted on a monthly basis no later than thirty (30) calendar days after the end of each month in which the services were provided. All approved payment requests will be paid within thirty (30) calendar days after CVAG's receipt of Contractor's payment request. 3. Contractor shall submit each payment request on the form attached as Exhibit D. 4. At the start of the term of this Agreement, if sufficient funds are received, CVAG will advance up to two (2) months of payments to Contractor for initial costs such as deposits and rent on office space and/or CSH sites. Thereafter, no payment request shall be made for any month for which an advance was received by Contractor. 5. Subject to fund availability,the term of this Agreement shall begin on July 1, 2017 and end on June 30, 2018; except that, in the event any funding source for this Agreement should be withdrawn or reduced, CVAG may terminate this Agreement upon thirty (30) days written notice to Contractor. Page 7 of 24 I D. FINANCIAL RESOURCES Contractor warrants that Contractor shall retain sufficient financial resources necessary to perform all aspects of its obligations, as described under this Agreement. Further, the Contractor warrants that there has been no adverse material change in the Contractor, or any parent or subsidiary entity, resulting in a negative impact to the financial condition and circumstances of Contractor since the date of the most recent financial statements previously provided to CVAG. E. RECORDS, INSPECTIONS AND AUDITS 1. Contractor shall maintain auditable books, records, documents, and other evidence pertaining to costs and expenses in this Agreement. Contractor shall maintain these records for three (3) years after final payment has been made or until all pending local, County, State, and Federal audits, if any, are completed, whichever is later. 2. Through the coordination of CVAG's Contract Administrator, any authorized representative of CVAG shall have access, at all reasonable times, to any books, documents, papers, electronic data, and other records, which these representatives may determine to be pertinent to this Agreement, for the purpose of performing an audit, evaluation, inspection, review, assessment, or examination; provided, however, no personnel shall have access to any of Contractor's proprietary or privileged documents or records. These representatives are authorized to obtain excerpts, transcripts, and copies, as they deem necessary. Further, these authorized representatives shall have the right at all reasonable times to inspect or otherwise evaluate the work performed, or being performed, under this Agreement and the premises in which it is being performed. 3. This access to records includes, but is not limited to, service delivery, referral, financial, and administrative documents for three (3) years after final payment is made, or until all pending local, County, State, and Federal audits are completed, whichever is later. 4. Should Contractor disagree with any financial audit conducted by CVAG, Contractor shall have the right to employ a licensed Certified Public Accountant (CPA) to prepare and file with CVAG a certified financial and compliance audit that is in compliance with generally- accepted government accounting standards of related services provided during the term of this Agreement. Contractor shall not be reimbursed by CVAG for such an audit. 5. In the event Contractor does not make available its books and financial records at a site located within CVAG's geographical jurisdiction, Contractor agrees to pay all necessary and reasonable expenses, including legal fees, incurred by CVAG in conducting such an audit. F. SUPPLANTATION Contractor shall not supplant any federal, state, county or local funds intended for the purpose of this Agreement with any funds made available under any other agreement. Contractor shall not claim reimbursement from CVAG for,or apply any sums received from CVAG,with respect to the portion of its obligations, which have been paid by another source of revenue. Contractor agrees that it will not use funds received pursuant to this Agreement, either directly or indirectly, as a contribution or compensation for purposes of obtaining funds from any other source without prior approval of CVAG. Page 8 of 24 G. DISALLOWANCE In the event Contractor receives payment for services under this Agreement which is later disallowed by CVAG for material nonconformance with the terms and conditions herein, Contractor shall promptly refund the disallowed amount to CVAG on request, or at its option, CVAG may offset the amount disallowed from any payment due to Contractor under any provision of this Agreement. V. GENERAL A. EFFECTIVE PERIOD Subject to availability of funding, this Agreement is effective beginning July 1, 2017 through June 30, 2018; provided, however, that CVAG shall have the right, but not the obligation, upon thirty (30) days prior written notice to Contractor, to extend the term of this Agreement for up to two successive periods of twelve (12) months each, on the same terms, covenants and conditions as provided for in this Agreement. B. CONFLICT OF INTEREST Contractor, Contractor's employees, and agents shall have no interest, and shall not acquire any interest, direct or indirect, which shall conflict in any manner or degree with the performance of services required under this Agreement. C. NOTICES All reports, notices and other communications shall be addressed as follows: If to CVAG: Coachella Valley Association of Governments Department of Community Resources 73-710 Fred Waring Drive, Suite 200 Palm Desert, CA 92262 If to Contractor: Path of Life Ministries P.O. Box 1445 Riverside, CA 92502 All mailed notices shall be deemed effective when they are made in writing, addressed as indicated above, and deposited in the United States mail. Any notices, correspondence, reports and/or statements authorized or required by this Agreement addressed in any other fashion will not be acceptable. D. CONFIDENTIALITY Contractor shall maintain the confidentiality of all Client information and records and comply with all other statutory laws and regulations relating to privacy and confidentiality. E. EMPLOYMENT PRACTICES 1. Contractor shall not discriminate in its recruiting, hiring, promoting, demoting, or terminating practices on the basis of race, religious creed, color, national origin, ancestry, Page 9 of 24 physical handicap, medical condition, marital status, age, or sex in the performance of this Agreement, and to the extent they shall apply, with the provisions of the Fair Employment and Housing Act (FEHA), and the Federal Civil Rights Act of 1964 (P. L. 88-352). 2. In the provision of benefits, Contractor shall certify and comply with Public Contract Code section 10295.3, to not discriminate between employees with spouses and employees with domestic partners, or discriminate between the domestic partners and spouses of those employees. 3. For the purpose of this section, Domestic Partner means one of two persons who have filed a declaration of domestic partnership with the Secretary of State pursuant to Division 2.5 (commencing with Section 297) of the Family Code. F. CLIENT CIVIL RIGHTS COMPLIANCE 1. Client Complaints Contractor shall maintain written referral procedures under which any person applying for or receiving services hereunder, whose complaint is not satisfactorily remedied by the Contractor's internal process, may file a complaint with CVAG with respect to any alleged discrimination in the provision of services by Contractor's personnel. 2. Services, Benefits and Facilities Contractor shall not discriminate in the provision of services, the allocation of benefits, or in the accommodation in facilities on the basis of color, race, religions, national origin, sex, age, sexual preference, physical or mental handicap in accordance with Title VI of the Civil Rights Act of 1964, 42 U.S.C. Section 2000d and all other pertinent rules and regulations, as all may now exist or be hereafter amended or changed. For the purpose of this Section, discrimination means denying a participant or potential participant any service, benefit or accommodation that would be provided to another and includes, but is not limited to, the following: a. Denying a participant any service or benefit or availability of a facility. b. Providing any service or benefit to a participant which is different, or is provided in a different manner, or at a different time or place from that provided to other participants. c. Restricting a participant in any way in the enjoyment of any advantage or privilege enjoyed by others receiving any service or benefit. Treating a participant differently from others in satisfying any admission requirement or condition, or eligibility requirement or condition, which individuals must meet in order to be provided any service or benefit. 3. Cultural Competency Contractor shall make all reasonable efforts based on available resources to cause to be available bilingual professional staff or qualified interpreter to ensure adequate communication between Clients and staff. Any individual with limited English language capability or other communicative barriers shall have equal access to services. For the purpose of this Section, a qualified interpreter is defined as someone who is fluent in English and in the necessary second language, can accurately speak, read and readily interpret the necessary second language and/or accurately sign and read sign language. Page 10 of 24 A qualified interpreter must be able to translate in linguistically appropriate terminology necessary to convey information such as symptoms or instructions to the Client in both languages. G. RELIGIOUS PROHIBITION There shall be no religious worship, instruction, or proselytization as part of, or in connection with, the performance of this Agreement, including but not limited to, requiring a Client to attend any religious activity or instruction as a condition for receiving any services provided by this Agreement. H. HOLD HARMLESS/INDEMNIFICATION Contractor shall indemnify and hold harmless CVAG, its Member Agencies, Departments, their respective Directors, Officers, elected and appointed officials, employees, agents and representatives (individually and collectively hereinafter referred to as "indemnified parties") from any liability whatsoever, based or asserted upon any services of Contractor, its officers, employees, subcontractors, agents or representatives arising out of or in any way relating to this Agreement, including but not limited to property damage, bodily injury, or death or any other element of any kind or nature whatsoever except to the extent caused by the negligence or willful misconduct of CVAG or any of the indemnified parties. Contractor shall defend, at its sole expense, and pay all costs and fees including, but not limited, to attorney fees, costs of investigation, defense and settlements, awards, or other liability incurred by the indemnified parties as a result of any such claim or action. With respect to any action or claim subject to indemnification herein by Contractor, Contractor shall, at its sole cost, have the right to use counsel of its own choice and shall have the right to adjust, settle, or compromise any such action or claim without the prior consent of CVAG; provided, however, that any such adjustment, settlement or compromise in no manner whatsoever shall imply fault on the part of CVAG, nor shall it limit or circumscribe Contractor's indemnification obligation to the indemnified parties as set forth herein. The specified insurance limits required in this Agreement shall in no way limit or circumscribe Contractor's obligations to indemnify and hold harmless the indemnified parties. In the event there is conflict between this clause and California Civil Code Section 2782, this clause shall be interpreted to comply with Civil Code 2782.Such interpretation shall not relieve Contractor from indemnifying the indemnified parties to the fullest extent allowed by law. I. INSURANCE Without limiting or diminishing the Contractor's obligation to indemnify or hold the indemnified parties harmless, Contractor shall procure and maintain or cause to be maintained, at its sole cost and expense, the following insurance coverage during the term of this Agreement. Worker's Compensation: If the Contractor has employees as defined by the State of California, the Contractor shall maintain statutory Worker's Compensation Insurance (Coverage A)as prescribed by the laws of the State of California. Policy shall include Employers' Liability (Coverage B) including Occupational Disease with limits not less than $1,000,000 per person per accident. Policy shall be endorsed to waive subrogation in favor of CVAG, and, if applicable, to provide a Borrowed Servant/Alternate Employer Endorsement. Page 11 of 24 Commercial General Liability: Commercial General Liability insurance coverage, including but not limited to, premises liability, contractual liability, products and completed operations liability, personal and advertising injury, and cross liability coverage, covering claims which may arise from or out of Contractor's performance of its obligations hereunder. Policy shall name, in the following manner, "the Coachella Valley Association of Governments, its Member Agencies, Departments, their respective directors, officers, elected or appointed officials, employees, agents and representatives," as Additional Insureds. Policy's limit of liability shall not be less than $1,000,000 per occurrence combined single limit. If such insurance contains a general aggregate limit, it shall apply separately to this Agreement or be no less than two (2)times the occurrence limit. Professional Liability: Contractor shall procure and maintain Professional Liability Insurance (Errors & Omissions), providing coverage for performance of work included within this Agreement, with a limit of liability of not less than $1,000,000 per occurrence and $2,000,000 annual aggregate. If Contractor's Professional Liability Insurance is written on a claims made basis rather than an occurrence basis, such insurance shall continue through the term of this Agreement. Upon termination of this Agreement or the expiration or cancellation of the claims made insurance policy, Contractor shall purchase at its sole expense either 1) an Extended Reporting Endorsement (also known as Tail Coverage); or 2) Prior Dates Coverage from a new insurer with at retroactive date back to the date of, or prior to, the inception of this Agreement; or, 3) demonstrate through a Certificate of Insurance that Contractor has maintained continuous coverage with the same or original insurer. Coverage provided under items Worker's Compensation, Commercial General Liability and Professional Liability will continue for a period of five (5) years beyond the termination of the Agreement. Vehicle Liability: Contractor shall maintain liability insurance for all owned, non-owned or hired vehicles in an amount not less than $1,000,000 per occurrence combined single limit. If such insurance contains a general aggregate limit, it shall apply separately to this Agreement or be no less than two (2) times the occurrence limit. Policy shall name, in the following manner, "the Coachella Valley Association of Governments, its Member Agencies, Departments, their respective directors, officers, elected or appointed officials, employees, agents and representatives," as Additional Insureds. General Insurance Provisions—All lines: 1. Any insurance carrier providing insurance coverage hereunder shall be admitted to the State of California and have an A M BEST rating of not less than A: VIII (A:8). 2. Contractor's insurance carrier(s)must declare its insurance self-insured retentions. If such self-insured retentions exceed $500,000 per occurrence such retentions shall have the prior written consent of CVAG before the commencement of operations under this Agreement. Upon notification of self-insured retention unacceptable to CVAG, and at the election of CVAG, Contractor's carriers shall either; 1) reduce or eliminate such self- insured retention as respects this Agreement, or 2) procure a bond which guarantees payment of losses and related investigations, claims administration, and defense costs and expenses. Page 12 of 24 3. Contractor shall cause Contractor's insurance carrier(s) to furnish CVAG with (a) a properly executed original Certificate(s)of Insurance and original copies of Endorsements effecting coverage as required herein, or (b) if requested to do so orally or in writing by CVAG, provide original Certified copies of policies including all Endorsements and all attachments thereto, showing such insurance is in full force and effect. Further, said Certificate(s) and policies of insurance shall contain the covenant of the insurance carrier(s) that thirty (30) days written notice shall be given to CVAG prior to any material modification, cancellation, expiration or reduction in coverage of such insurance. In the event of a material modification, cancellation, expiration, or reduction in coverage, this Agreement shall terminate forthwith, unless CVAG receives, prior to such effective date, another properly executed original Certificate of Insurance and original copies of endorsements or certified original policies, including all endorsements and attachments thereto, evidencing coverages set forth herein and that the insurance required herein is in full force and effect. Contractor shall not commence operations until CVAG has been furnished original Certificate(s) of Insurance and certified original copies of endorsements and, if requested, certified original policies of insurance including all endorsements and any and all other attachments as required in this Section. An individual authorized by the insurance carrier to do so on its behalf shall sign the original endorsements for each policy and the Certificate of Insurance. 4. It is understood and agreed to by the parties hereto that the Contractor's insurance shall be construed as primary insurance, and CVAG's insurance and/or deductibles and/or self- insured retentions or self-insured programs shall not be construed as contributory. 5. If, during the term of this Agreement or any extension thereof, there is a material change in the scope of services; or there is a material change in the equipment to be used in the performance of the scope of work which will add additional exposures (such as the use of aircraft, watercraft, cranes, etc.); or the term of this Agreement, including any extensions thereof, exceeds five (5) years; CVAG reserves the right to adjust the types of insurance required under this Agreement and the monetary limits of liability for the insurance coverages currently required herein, if, in CVAG's judgment, the amount or type of insurance carried by the Contractor has become inadequate. 6. Contractor shall pass down the insurance obligations contained herein to all tiers of subcontractors working under this Agreement. 7. The insurance requirements contained in this Agreement may be met with a program(s) of self-insurance acceptable to CVAG. 8. Contractor agrees to notify CVAG of any claim by a third party or any incident or event that may give rise to a claim arising from the performance of this Agreement. J. LICENSES AND PERMITS In accordance with the provisions of the Business and Professions Code concerning the licensing of contractors, all contractors shall be licensed, if required, in accordance with the laws of this State and any contractor not so licensed is subject to the penalties imposed by such laws. Contractor warrants that it has all necessary permits, approvals, certificates, waivers, and exemptions necessary for the provision of services hereunder and required by the laws and regulations of the United States, State of California,the County of Riverside, local jurisdictions, and all other appropriate governmental agencies, and shall maintain these throughout the term of this Agreement. Page 13 of 24 K. INDEPENDENT CONTRACTOR It is understood and agreed that Contractor is an independent contractor and that no relationship of employer-employee exists between the parties hereto. Contractor and/or Contractor's employees shall not be entitled to any benefits payable to employees of CVAG including, but not limited to, CVAG's compensation benefits. CVAG shall not be required to make any deductions for employees of Contractor from the compensation payable to Contractor under the provisions of this Agreement. As an independent contractor, Contractor hereby holds CVAG harmless from any and all claims that may be made against CVAG based upon any contention by any third party that an employer-employee relationship exists by reason of this Agreement. As part of the foregoing indemnity, Contractor agrees to protect and defend at its own expense, including attorney's fees, CVAG, its Member Agencies, its officers, agents and employees in any legal action based upon any such alleged existence of an employer-employee relationship. L. ASSIGNMENT Contractor shall not assign any interest in this Agreement, and shall not transfer any interest in the same, whether by assignment or novation, without the prior written consent of CVAG. Any attempt to assign or delegate any interest hereunder shall be void and of no force or effect. M. SUBCONTRACT FOR SERVICES No agreement shall be made by Contractor with any party to furnish any of the services herein contained without the prior written approval of CVAG. This provision shall not require the approval of agreements of employment between Contractor and personnel assigned for services thereunder. N. DISCLOSURE OF INFORMAITON RELEVANT TO CLIENT SAFETY As stipulated in Penal Code Section 11105.3, Contractor agrees to notify CVAG of any Contractor employee or volunteer staff member that has been convicted of any crimes involving sex, drugs, or violence, or who is known to have a substantiated report of child abuse, as defined in Penal Code Section 11165.12,who has supervisory or disciplinary power over minors, or who occupies supervisor or teaching positions over adult Clients. The procedures of notification are as follows: • When such information becomes known to Contractor, Contractor shall immediately notify CVAG concerning any arrests or convictions,for any crimes involving sex, drugs, violence, or substantiated child abuse, of any paid employee or volunteer staff. • In the event that notification is made, CVAG shall have the right to make any necessary contractual changes. Failure to notify CVAG of the above is grounds for termination of this Agreement for cause. O. CHILD ABUSE REPORTING If Contractor is a mandated reporter under Penal Code Section 11164-11174.3, Contractor shall establish a procedure acceptable to CVAG to ensure that all employees, volunteers, consultants, subcontractors and agents performing services under this Agreement report child abuse or neglect to a child protective agency as defined in the Penal Code. Page 14 of 24 P. ELDER AND DEPENDENT ABUSE REPORTING Contractor shall provide documentation of a policy and procedure acceptable to CVAG to ensure that all employees, volunteers, consultants, subcontractors and agents performing under this Agreement report elder and dependent adult abuse pursuant to Welfare & Institutions Code Sections 15600 et seq. Suspected incidents of abuse should be immediately reported to CVAG, followed by a written report within two (2)working days. Q. COMPLIANCE WITH RULES, REGULATIONS AND DIRECTIVES Contractor shall comply with all rules, regulations, requirements, and directives of CVAG, the California Department of Social Services, other applicable state agencies, and funding sources which impose duties and regulations upon CVAG, which are equally applicable and made binding upon Contractor. R. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT (HIPAA) Contractor in this Agreement is subject to all relevant requirements contained in the Health Insurance Portability and Accountability Act of 1996 (HIPAA), Public Law 104-91 enacted August 21, 1996, and the laws and regulations promulgated subsequent thereto. Contractor hereby agrees to cooperate in accordance with the terms and intent of this Agreement for implementation of relevant law(s)and/or regulation(s)promulgated under this Law. Contractor further agrees that it shall be in compliance, and shall remain in compliance with the requirements of HIPAA, and the laws and regulations promulgated subsequent thereto, as may be amended from time to time. All social service privacy complaints should be referred to: Coachella Valley Association of Governments Department of Community Resources 73-710 Fred Waring Drive, Suite 200 Palm Desert, CA 92260 S. DISPUTES Except as otherwise provided in this Agreement, any dispute concerning a question of fact arising under this Agreement, which is not disposed by agreement of the parties shall be disposed of utilizing a formal, mutually acceptable dispute resolution method such as binding arbitration.The parties shall use a mutually acceptable third party mediator/arbitrator. Pending conclusion of the formal dispute resolution process, Contractor shall proceed diligently with the performance of this Agreement. T. SANCTIONS Failure by Contractor to comply with any of the provisions covenants, requirements, or conditions of this Agreement including, but not limited to, reporting and evaluation requirements, shall be a material breach of this Agreement. In such event, CVAG may immediately terminate this Agreement in accordance with subparagraph "Termination" below and may take other remedies available by law, or otherwise specified in this Agreement. CVAG may also: Page 15 of 24 1. Afford Contractor a time period within which to cure the breach, the period of which shall be established at the sole discretion of CVAG; and/or 2. Discontinue reimbursement to Contractor for, and during the period in which Contractor is in breach, the reimbursement of which Contractor shall not be entitled to recover later; and/or 3. Withhold funds pending a cure of the breach; and/or 4. Offset against any monies billed by Contractor but yet unpaid by CVAG. CVAG shall give Contractor notice of any action pursuant to this paragraph, the notice of which shall be effective when given. U. TERMINATION This Agreement may be terminated with or without cause by either party by giving forty five (45) days prior written notification to the other party. In the event CVAG elects to abandon, indefinitely postpone, or terminate the Agreement, CVAG shall make payments in a prorated amount for all services performed by Contractor up to the effective date of termination. V. GOVERNING LAW This Agreement shall be construed and interpreted according to the laws of the State of California.Any legal action related to the interpretation or performance of this Agreement shall be filed only in the Desert Judicial Branch of the Riverside County Superior Court. W. MODIFICATION OF TERMS No addition to or alteration of the terms of this Agreement, whether by written or verbal understanding of the parties, their officers, agents, or employees shall be valid unless made in writing and formally approved and executed by both parties. X. ENTIRE AGREEMENT This Agreement constitutes the entire agreement between the parties hereto with respect to the subject matter hereof, and all prior or contemporaneous agreements of any kind or nature relating to the same shall be deemed to be merged herein. Page 16 of 24 EXHIBIT A—TIMELINE AND DELIVERABLES TIMELINE Pre-Contract . Finalize Contract • Prevention and Diversion Services o Identify and Secure Co-Location options o Rapidly Rehouse clients from Roy's Desert Resource Center as funding permits. Crisis stabilization housing o Identify and Secure Locations • Recruit and hire staff. July 1, 2017—August 31, 2017 • Prevention and Diversion Services o Finalize Co-Location options (Services will be provided via the housing hotline and at appropriate public locations until office locations are solidified). o Operate housing hotline to identify individuals in need, divert them from emergency shelter services, and connect them with the appropriate level of assistance. o Provide emergency rental assistance for those at risk of becoming homeless. o Provide housing navigation, security deposits, utility assistance, and rental assistance for those who are homeless to rapidly find new housing. o Provide case management to secure housing stability and appropriate linkages to community and mainstream resources. o Provide supportive services including behavioral health support and employment support once housed. • Crisis stabilization housing o Finalize Locations(These Services will be limited while all 12 locations are solidified). o As locations for Crisis Stabilization Housing are solidified,they will immediately be furnished and put into use as Crisis Stabilization Housing for those in homeless situations. o Until all 12 scattered sites are secured, POLM will use a combination of secured sites and motel vouchers to provide an immediate exit off of the streets. o Monitor each housing unit several times per week. o Provide case management to connect individuals with appropriate resources and exit that emergency housing as quickly as possible into more stable non-emergency housing. o Provide laundry tokens weekly, clothing as needed with a voucher,toiletries, and food support. September 1, 2017—June 30, 2018 • Prevention and Diversion Services o Provide services at office locations by appointment and at appropriate public locations as necessary. o Operate housing hotline to identify individuals in need, divert them from emergency shelter services,and connect them with the appropriate level of assistance. o Provide emergency rental assistance for those at risk of becoming homeless. o Provide housing navigation, security deposits, utility assistance, and rental assistance for those who are homeless to rapidly find new housing. o Provide case management to secure housing stability and appropriate linkages to community and mainstream resources. o Provide supportive services including behavioral health support and employment support once housed. • Crisis stabilization housing o Provide emergency housing to homeless individuals and families in scattered site housing units. o Monitor each housing unit several times per week. o Provide case management to connect individuals with appropriate resources and exit that emergency housing as quickly as possible into more stable non-emergency housing. o Provide laundry tokens weekly, clothing as needed with a voucher,toiletries, and food support. Proiected Deliverables Provide services at office locations by appointment Quarter 1: 120 encounters and at appropriate public locations as necessary. Quarter 2: 120 encounters Quarter 3: 120 encounters Quarter 4: 120 encounters TOTAL:480 encounters Operate housing hotline to identify individuals in Quarter 1: 240 referrals need, divert them from emergency shelter Quarter 2: 240 referrals services, and connect them with the appropriate Quarter 3: 240 referrals level of assistance. Quarter 4: 240 referrals TOTAL:960 referrals Provide outreach/homeless intervention to those Quarter 1: 20 unique interventions on the street. Quarter 2: 20 unique interventions Quarter 3: 20 unique interventions Quarter 4: 20 unique interventions TOTAL: 80 unique interventions Provide emergency rental assistance for those at Quarter 1: 10 Diversions Via Rental Assistance risk of becoming homeless. Quarter 2: 10 Diversions Via Rental Assistance Quarter 3: 10 Diversions Via Rental Assistance Quarter 4: 10 Diversions Via Rental Assistance TOTAL: 40 Diversions Via Rental Assistance Provide Rapid Rehousing to homeless individuals Quarter 1: 6 unduplicated households and families via CVAG Program. Quarter 2: 3 unduplicated households (9 total) Quarter 3: 6 unduplicated households (9 total) Quarter 4: 3 unduplicated households (9 total) TOTAL: 18 unduplicated households Provide Rapid Rehousing and Permanent Quarter 1: 30 unduplicated households Supportive housing to homeless individuals and Quarter 2: 6 unduplicated households(30 total) families via Other leveraged programs. Quarter 3: 6 unduplicated households( 30 total) Quarter 4: 6 unduplicated households( 30 total) TOTAL:48 unduplicated households Provide case management to secure housing Quarter 1: 36 unduplicated households stability and appropriate linkages to community Quarter 2: 9 unduplicated households(36 total) and mainstream resources. (CVAG and Other) Quarter 3: 12 unduplicated households(36 total) Quarter 4: 9 unduplicated households (36 total) TOTAL:66 unduplicated households Provide behavioral health support to those in Quarter 1: 20 unduplicated households housing. (CVAG and Other) Quarter 2: 6 unduplicated households Quarter 3: 6 unduplicated households Quarter 4: 6 unduplicated households TOTAL: 38 unduplicated households Provide employment support to those in housing. Quarter 1: 20 unduplicated households (CVAG and Other) Quarter 2: 6 unduplicated households Quarter 3: 6 unduplicated households Quarter 4: 6 unduplicated households TOTAL:38 unduplicated households Provide emergency housing to homeless Quarter 1: 18 unique individuals individuals and families in scattered site housing Quarter 2: 24 unique individuals units. Quarter 3: 24 unique individuals Quarter 4: 24 unique individuals TOTAL:90 unique individuals Provide case management to connect individuals Quarter 1: 18 unique individuals with appropriate resources and exit that Quarter 2: 24 unique individuals emergency housing as quickly as possible into Quarter 3: 24 unique individuals more stable non-emergency housing Quarter 4: 24 unique individuals TOTAL:90 unique individuals Provide laundry tokens weekly, clothing as needed Quarter 1: 18 unique individuals with a voucher, toiletries, and food support. Quarter 2: 24 unique individuals Quarter 3: 24 unique individuals Quarter 4: 24 unique individuals TOTAL:90 unique individuals EXHIBIT B — HOUSING HABITABILITY STANDARDS INSPECTION CHECKLIST Housing Habitability Standards Inspection Checklist Approved or Deficient Element 1.Structure and materials:The structures must be structurally sound so as not to pose any threat to the health and safety of the occupants and so as to protect the residents from hazards. 2.Access:The housing must be accessible and capable of being utilized without unauthorized use of other private properties.Structures must provide alternate means of egress in case of fire. 3.Space and security:Each resident must be afforded adequate space and security for themselves and their belongings. Each resident must be provided with an acceptable place to sleep. 4.Interior air quality:Every room or space must be provided with natural or mechanical ventilation.Structures must be free of pollutants in the air at levels that threaten the health of residents. S. Water Supply:The water supply must be free from contamination. 6.Sanitary Facilities: Residents must have access to sufficient sanitary facilities that are in proper operating condition,may be used in privacy,and are adequate for personal cleanliness and the disposal of human waste. 7.Thermal environment:The housing must have adequate heating and/or cooling facilities in proper operating condition. 8.Illumination and electricity:The housing must have adequate natural or artificial illumination to permit normal indoor activities and to support the health and safety of residents.Sufficient electrical sources must be provided to permit use of essential electrical appliances while assuring safety from fire. 9.food preparation and refuse disposal:All food preparation areas must contain suitable space and equipment to store, prepare,and serve food in a sanitary manner. 10.Sanitary condition:The housing and any equipment must be maintained in sanitary condition. 11.Fire safety:Both conditions below must be met to meet this standard. a.Each unit must include at least one battery-operated or hard-wired smoke detector, in proper working condition,on each occupied level of the unit.Smoke detectors must be located,to the extent practicable,in a hallway adjacent to a bedroom. If the unit is occupied by hearing-impaired persons,smoke detectors must have an alarm system designed for hearing-impaired persons in each bedroom occupied by a hearing-impaired person. b.The public areas of all housing must be equipped with a sufficient number,but not less than one for each area,of battery-operated or hard-wired smoke detectors. Public areas include, but are not limited to, laundry rooms,day care centers,hallways, stairwells,and other common areas. CERTIFICATION STATEMENT I certify that I am not a HUD certified inspector and I have evaluated the property located at the address below to the best of my ability and find the following: ❑ Property meets all of the above standards. ❑ Property does not meet all of the above standards. Therefore, I make the following determination: ❑ Property is approved ❑ Property is denied Case Name: Street Address: Apartment: City: State: Zip: Date: Evaluator Name: Evaluator Signature: ra ]NONE 0 MEEMM" , NONE 0 No TM=____ LJulr' �ai• ■. ytf .... 111 ■ F•.uSll.,l� '4, ,I 1 ■■ EXHIBIT D —CONTRACTOR PAYMENT REQUEST COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS (CVAG) CONTRACTOR PAYMENT REQUEST FOR: WEST VALLEY HOUSING NAVIGATION PROGRAM Mail To: From: CVAG Remit to Name 73-710 Fred Waring Drive, Suite 200 Palm Desert, CA 92260 Address" City State Zip Code Contractor Name (if different than legal name) *The remit to address used with this contract was established for your agency. All address changes must be submitted for processing prior to use. Request Amount for the period of to Payment Amount $ (Attach all documentation including receipts,payroll verification, etc.) Any questions regarding this request should be directed to: Name Phone Number I hereby certify under penalty of perjury that to the best of my knowledge the above is true and correct Authorized Signature Title Date (Original Signature needed for payment.) Please attach a monthly progress report to outline of deliverables above along with a financial account to provide a monthly report of outcomes related to each deliverable. Enrollment reports, tracking sheets, and files will be maintained by POLM and available for review upon request.