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Home My WebLink About7/19/2017 - STAFF REPORTS - 1.O. �QPLM s'O9 iy O Y N 4 ,N ♦ <O•roe♦rm` CgItro ,P CITY COUNCIL STAFF REPORT DATE: July 19, 2017 CONSENT AGENDA SUBJECT: APPROVAL OF AMENDMENT NO. 4 TO AGREEMENT NO. 6629 WITH URS CORPORATION FOR CONSTRUCTION MANAGEMENT SERVICES ASSOCIATED WITH AIRPORT CAPITAL IMPROVEMENT PROJECTS FROM: David H. Ready, City Manager BY: Department of Aviation SUMMARY This action requests Council to approve Amendment No. 4 to Agreement No. 6629 with URS Corporation to provide the Airport with construction management services during three Federal Aviation Administration approved and funded Palm Springs International Airport construction projects: the Taxiway J Pavement Reconstruction Project, IFB No. 17-06, Airfield Lighting Project, IFB No. 17-07, and Ticketing Remodel Enabling Projects, IFB No. 18-01. RECOMMENDATION: 1. Approve Amendment No. 4 to Agreement No. 6629 with URS Corporation for construction management services in the amount of $476,871 required for the Taxiway J Pavement Reconstruction Project, IFB No. 17-06, Airfield Lighting Project, IFB No. 17-07, and Ticketing Remodel Enabling Projects, IFB No. 18-01; 2. Delegate authority to the City Manager to approve subsequent amendments to Agreement No. 6629 with URS Corporation, not to exceed $50,000, as may be necessary for additional scopes of work associated with construction management services for the Taxiway J Pavement Reconstruction Project, IFB No. 17-06, Airfield Lighting Project, IFB No. 17-07, and Ticketing Remodel Enabling Projects, IFB No. 18-01; and 3. Authorize the City Manager to execute all necessary documents. ITEM NO.1_� 1 ppLM Sp 4 N •CR<0 , CITY COUNCIL STAFF REPORT DATE: July 19, 2017 CONSENT AGENDA SUBJECT: APPROVAL OF AMENDMENT NO. 4 TO AGREEMENT NO. 6629 WITH URS CORPORATION FOR CONSTRUCTION MANAGEMENT SERVICES ASSOCIATED WITH AIRPORT CAPITAL IMPROVEMENT PROJECTS FROM: David H. Ready, City Manager BY: Department of Aviation SUMMARY This action requests Council to approve Amendment No. 4 to Agreement No. 6629 with URS Corporation to provide the Airport with construction management services during three Federal Aviation Administration approved and funded Palm Springs International Airport construction projects: the Taxiway J Pavement Reconstruction Project, IFB No. 17-06, Airfield Lighting Project, IFB No. 17-07, and Ticketing Remodel Enabling Projects, IFB No. 18-01. RECOMMENDATION: 1. Approve Amendment No. 4 to Agreement No. 6629 with URS Corporation for construction management services in the amount of $476,871 required for the Taxiway J Pavement Reconstruction Project, IFB No. 17-06, Airfield Lighting Project, IFB No. 17-07, and Ticketing Remodel Enabling Projects, IFB No. 18-01; 2. Delegate authority to the City Manager to approve subsequent amendments to Agreement No. 6629 with URS Corporation, not to exceed $50,000, as may be necessary for additional scopes of work associated with construction management services for the Taxiway J Pavement Reconstruction Project, IFB No. 17-06, Airfield Lighting Project, IFB No. 17-07, and Ticketing Remodel Enabling Projects, IFB No. 18-01; and 3. Authorize the City Manager to execute all necessary documents. rrEM NO.1 d City Council Staff Report July 19, 2017 - Page 2 Amendment No. 4 to Agreement 6629 STAFF ANALYSIS: On August 3, 2016, the City Council accepted Federal Aviation Administration AIP Grant No. 3-06-0181-054-2016 in the amount of $2,554,343.69 and approved Amendment No. 6 to Agreement No. 6256 with Parsons Brinckerhoff, Inc., for design services related to three airport projects: Ticketing Remodel Enable Projects, Taxiway J Pavement Rehabilitation, and Airfield Electrical Replacement. Subsequently, Parsons Brinckerhoff, Inc., completed the plans and specifications for these three capital projects, and on April 19, 2017, the City Council approved the plans and specifications, and authorized staff to proceed with bidding of the Taxiway J Pavement Rehabilitation, and Airfield Electrical Replacement. On May 3, 2017, the City Council approved the plans and specifications, and authorized staff to proceed with bidding of the Ticketing Remodel Enable Projects. It should be noted that at that time the Council only approved the schematic design for the larger Terminal Ticketing Wing Remodel Project, and final design for that project will be presented to Council for approval later this year. It is only the enabling projects (i.e. build-out of airport operations space underneath the Bono Concourse, and installation of a temporary modular building for TSA operations) that Council authorized for bidding, which with this action Council will authorize award. The bid opening for the Taxiway J Pavement Reconstruction Project, IFB No. 17-06, and Airfield Lighting Project, IFB No. 17-07, is scheduled for July 19, 2017. The bid opening for the Ticketing Remodel Enabling Projects, IFB No. 18-01, is scheduled for August 15, 2017. The Federal Aviation Administration requires that airport projects funded using grant funds select and hire a qualified engineering consultant having proven experience in airport projects. Staff recommends that the City retain URS Corporation for the needed construction management services associated with these three Airport capital improvement projects. URS Corporation was previously selected through an FAA sanctioned public solicitation process carried out by the City's Procurement Division's Statement of Qualifications (SOO) 03-12 in March of 2012. On November 19, 2014, the City Council awarded a professional services agreement to URS Corporation, as the City's on-call construction management firm for Airport capital improvement projects. Subsequently, the Council approved three amendments to the agreement to accommodate additional Airport capital improvement projects. Staff have negotiated the scope and fee for construction management services required for the latest three Airport capital improvement projects, which has a total estimated construction cost of $3,950,000. URS Corporation has provided a scope and fee, consistent with FAA requirements, based on the project design, phasing complexity, 02 City Council Staff Report July 19, 2017-Page 3 Amendment No. 4 to Agreement 6629 and duration of work. The hours of effort and fee for these services have been validated by an Independent Fee Estimate as required by the FAA. The negotiated fee for construction management services associated with the three Airport capital improvement projects is $476,871 based on a time and material estimate, included as Exhibit A to Amendment No. 4. The negotiated fee represents 12% of the estimated construction cost of these projects. ENVIRONMENTAL IMPACT: Section 21084 of the California Public Resources Code requires Guidelines for Implementation of the California Environmental Quality Act ("CEQA"). The Master Plan Update for the Palm Springs International Airport ("Master Plan") is considered a "Project", and in accordance with the CEQA Guidelines, the City acting as "Lead Agency' pursuant to CEQA, previously completed an environmental analysis of the potential impacts resulting from implementation of the Master Plan. A Notice of Intent to Adopt a Mitigated Negative Declaration ("MND") was previously filed, and on October 21, 2015, the City Council held a public hearing, and independently reviewed and considered the information contained in the MND prior to its review and approval of the Master Plan, and adopted Resolution No. 23908, adopting and ordering the filing of a Mitigated Negative Declaration for the Master Plan. As these capital projects implement the Master Plan, no further environmental analysis pursuant to CEQA is necessary. FISCAL IMPACT: The negotiated fee for the required construction management services is $476,871 which will be funded with 90% federal funds paid through FAA Airport Improvement Grant AIP 3-06-0181-055-2017. Sufficient funding is budgeted and available in the Airport Capital Improvement Fund, Accounts 416-6401-56186 and 416-6601-56186. No local General Fund or Measure J Capital Funds are used in delivery of these Airport capital projects. 03 City Council Staff Report July 19, 2017- Page 4 Amendment No. 4 to Agreement 6629 SUBMITTED Marcus L. Fuller, MPA, P.E., P.L.S. Thomas Nolan Assistant City Manager Executive Director, Airport David H. Ready, Es ., City Manager Attachments: 1. Amendment No. 4 04 Attachment 1 05 AMENDMENT NO. 4 TO AGREEMENT NO. 6629 — AVIATION CONSULTING SERVICES PALM SPRINGS INTERNATIONAL AIRPORT THIS FOURTH AMENDMENT is made and entered into as of the 19th day of July 2017 (the "effective date") by and between the CITY OF PALM SPRINGS, a Cali- fornia charter city and municipal corporation ("City"), and URS Corporation, a Nevada Corporation, (herein "Consultant") as follows: RECITALS WHEREAS, the City owns and operates Palm Springs International Airport ("Air- port") located in Palm Springs, California for the convenience of the general public. WHEREAS, City and Consultant entered into that certain Consulting Services Agreement No. 6629 for Construction Management Services ("Agreement'), as duly amended from time to time; and WHEREAS, the parties entered into amendments No. 1, No.2, and No. 3 to this Agreement for the purpose of increasing work assignments. NOW, THEREFORE, for good and sufficient consideration, the parties agree as follows: 1. Exhibit "A", Scope of Services, is hereby amended to add the following on-call Consulting Construction Management Services for additional resident profes- sional services during the construction of airfield electrical system upgrades, tax- iway "J" projects and for the rehabilitation of the terminal ticketing wing enabling projects; as described in the proposals from the Consultant, dated July 6, 2016. This project total project cost is $476,871.00 and will be funded under Airport Im- provement Grant AIP 3-06-0181-055-2017. 2. The Amendment No. 4 shall allow a cumulative project sum of URS Corporation services not to exceed $1,304,640.00 for professional services relating to con- struction management services and shall extend the term of this agreement to May 31, 2018. Except as previously modified herein, all other provisions of the Agreement shall remain unmodified in full force and effect. [SIGNATURE PAGE FOLLOWS] 06 URS Corporation Amendment No.4 Palm Springs International Airport IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates stated below. "CITY" City of Palm Springs Date: By: David H. Ready, PhD City Manager APPROVED AS TO FORM: ATTEST By: By: Edward Z. Kotkin Kathleen D. Hart, MMC City Attorney Interim City Clerk APPROVED BY CITY COUNCIL: Date: Agreement No. Corporations require two notarized signatures. One signature must be from Chairman of Board, President, or any Vice President. The second signature must be from the Secretary, Assistant Secretary, Treasurer, Assistant Treasurer, or Chief Financial Officer. CONSULTANT NAME: Check one_Individual_Partnership_Corporation Address By By Signature(Notarized) Signature(Notarized) 07 CAL1PDMiA ALL4I�AGOIOr1EDfaIM crm cow 11190 ------------ A rmwy p8fc w otw cMko oagirfio tie r:tTirbs weir a*dw w»of to idvOrl eto MPNd the domnmt mwhidi the aadFri isWalnd sd nofburlddnwa axrsry.ays5dq of tlw doonrt sb+of csifa 1 Coaty of on befine ms. 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O Parmw— ❑L.irribd ❑l W=W O brdrvmha O Atbmy in Fed ❑krdwtdt d ❑Atbnwy in Feet ❑Tnadee ❑GLm%fi r w Carawvdor O Tnwba O QrcFAn w Ccnawvafar Si6rrw b%pram nW— 9pw b RepwwdlnW- 020U Niwtd Nobry Asa irkm•www.Ne wwgiolwymq•1400-M NOTARY(I-W).67640M bwn f50U os URS Corporation Amendment No.4 Palm Springs International Airport Exhibit "A" Scope of Services for Construction Management, Inspection, and Testing Services at Palm Springs International - AIP 3-06-0181-055-2017 and Related Work Construction Management, Resident Engineering and Inspection — Provide construction manage- ment, resident engineering, and inspection field representatives to perform job-site construction inspec- tions, monitor and document construction progress and schedules, conformance with airfield operational requirements, and conformance with construction plans and specifications, The Construction Manager shall prepare daily activity reports documenting construction progress, including installation of material; number of workers, their hours and significant conversations, observations, and/or situations that affect the progress of the work. The Construction Manager shall be responsible for informing the Airport's Pro- ject Representative in writing as soon as possible of any defects or deficiencies, delays, contractor's de- viation from the contract documents, and/or contractor's breach of the construction contract. • Prepare and maintain separate logs for project correspondence, payroll information, submittals and shop drawings, RFI's, change proposals, change orders, daily and weekly inspection reports, material quantities and pay estimates. • Take and distribute meeting notes. Provide a draft copy for comment and review within one day. Upon receiving comments, revise meeting notes incorporating applicable comments and Chang- es. Distribute electronically via email to the FAA and all attendees within one day after receiving comments. • Prepare weekly progress reports to the FAA. • Review Contractor's payment requests including review of certified payrolls for compliance with the Contract Documents. • Review Redlines with Contractor weekly and confirm they are current. Inspections, Punch list, Re-inspection - Within 2 days from the Contractors notification that each con- struction phase is complete, prepare a punch list and completion schedule for review. Conduct re- inspections as necessary to ensure completion of punch list items. Final Closeout Report- Prepare the FAA Final Report and closeout documentation for the project and submit to the Airport and FAA upon completion. CONSTRUCTION MANAGEMENT AND INSPECTION DELIVERABLES • Meeting minutes for all meetings conducted. • Project Logs of responses to RFI's, submittals, and change proposal requests. • Daily construction activity reports (1 civil, 1 AFL). • Weekly FAA reports. • Change Order forms and documentation. • AC acceptance and control test results. • Punch list and re-inspection reports. • Prevailing Wage final report • Final Closeout Report. • The construction duration for the project is expected to continue over 6+ months or approximately 26 weeks. The start date used for calculating the level of effort in the field is August 14, 2017. It is anticipated that the end date for construction will be February 28, 2018. o Airfield Lighting $292,939 o Taxiway J $ 35,619 o Ticketing Enabling Project $148,313 • Total $476,871 09 Feld Inspector 2-AFL Field Inspector 2-AFL 8 (PSP)2017 Airfield Lighting and Electrical Rehabilitation Principal,Projea Field lnspeaor l-Sir I Field Inspector l-Sr. Airport Civil and &NAVAIDS Elec NAVAIDs Elec Engineer ProjectAdministraticn - Mana er Resident Engineer CMVEIe Wcal CiviVElectrical(Overtime) Electrical En ineer Engineer (Overtime) CADD I Draping Senior Administration CM Rate 15.18 1 Rate $139.47 1 1 1 1 Rate $108.21 1 Rate 162.31 1 Ratel I Ratel $201.00 1 Rate I I Ratel $152,05 Ratel $179.00 R.tel I Rate I I Patel $89,73 Totals Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost Hours Cast Hours Cast Hours Cost Hours Cost Hours Cost Hours Cast Hours Cost Constructbn Management,Administration,Resident Engineering,and Inapectlon Sarvlus 2,265 E 308,160 Project Management,Monthly Progress Reports and Invoicing 48 $10,329LS138A24 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 48 $10.329 Project Engineering s0 32. 0 $0 0 $0 02$04L$0 0.0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 33 $4.533 Construction Management and Administration $0 0 $0 0 $0 0 0.0 $0 0 $0 0 $0 0 $0 0 s4 264 $23,889 284 $23.f189 Resident Engineering and Construction Inspection $0 981 880 $122,734 80 812.985 0 0 80 0 80 0 $0 0 $D 0 $0 0 $0 1,920 $269,610 rNal Labor 48 E1O,329 880 E122,734 EO E12,96E 0 0 EO 0 EO 0 +. Eg 0 EO 284 E23,889 2,265 E 908,160 CHK$UM 2,265 SUBCONSULTANTS and OOC's Testing Laboratory-OA Acceptance TBD Lean Photometrics-Labor $0 $0 $0 $0 $0 16 $3,216 $0 720 $109,476 72 $12.888 s0 $0 $0 808 $125.580 Lean Phdanetdcs-CDC $25,000 URS Reimbursable ODC's $18,131 tloonsu 's 0 0 0 0 0 16 0 720 72 0 0 0 808 $ 168,711 cRKsuM 696 Total Labor and ODC's 48 993 880 80 0 18 0 720 T2 0 0 264 3.073 E 476,871 10 Revision 1 Fee Proposal-URS Corp Amendment t1.. 4/Fee Proposal 7/10/2017,10:47 AM