The URL can be used to link to this page

Home My WebLink AboutA6800 - STATE OF CA, SURFACE TRANSPORTATION PROG. - FED FUNDS FOR RAMON ROAD PAVEMENT REHAB CP 14-02 STATE OF CALIFORNIA-CALIFORNIA STATE TRANSPORTATION AGENCY EDMUND G.BROWN Jr.,Governor DEPARTMENT OF TRANSPORTATION Division of Local Assistance 1120 N STREET 'w P.O. BOX 942874, MS#1 �O .... Sacramento, CA94274-DD01 TTY 711 RECEIVED (916)654-3883 Fax(916)654-2408 File: 08-RIV-0-PSP �Fr t ��5 STPLN-5282(043) December 8, 2015 Ramon Road from approximately 650 feet west of Sunrise Way to CPTY OP PAtW SPRINGS approximately 700 feet east of Coml ENGINEERING DIVISION Mr. Savat Khamphou Assistant City Engineer/Assistant Public Works Director City of Palm Springs 3200 E. Tahquizt Canyon Way Palm Springs, CA 92262 Dear Mr. Khamphou: Enclosed is your fully executed copy of Program Supplement Agreement No. 043-N to Administering Agency-State Agreement No. 08-5282R. Sincerely, OHN HOOLE, Chief Office of Project Implementation -South Division of Local Assistance Enclosure c: DLA AE Project Files (08) DLAE -Sean Yeung ' RETURN TO: CITY CLE."KK PROGRAM SUPPLEMENT NO. N043 QTY OF PALM 'PRo*& Project ID Date: October 5, 2015 BOX 27,3 to PALM SPRING:;, 'A 920W4000219 Location: 08-RIV-0-PSP ADMINISTERING AGENCY-STATE AGREEMENT Project Number: STPLN-5282(043) FOR FEDERAL-AID PROJECTS NO 08-5282R E.A. Number: Locode: 5282 This Program Supplement hereby adopts and incorporates the Administering Agency-State Agreement for Federal Aid which was entered into between the Administering Agency and the State on 02/07/07 and is subject to all the terms and conditions thereof- This Program Supplement is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. bra=�; approved by the Administering Agency on rioV.-t, °=(`' (See copy attached). ' The Administering Agency further stipulates that as a condition to the payment by the State of any funds derived from sources noted below obligated to this PROJECT, the Administering Agency accepts and will comply with the special covenants or remarks set forth on the following pages. PROJECT LOCATION: Ramon Road from approximately 650 feet west of Sunrise Way to approximately 700 feet east of Compadre Road TYPE OF WORK: Road rehabilitation LENGTH: 1.0(MILES) Estimated Cost Federal Funds Matching Funds M23E $395,729.00 LOCAL OTHER $447,000.00 $51,271.00 $0.00 CITY OF PALM SPRINGS STATE OF CALIFORNIA J APPROVED BY CITY COUNCILDepartment of Trans rtation By / sty PMA By Title hief, Office of Project Implementation A Division of Local Assistance Date Date ULs i-z�/� Atlas hereby certify upon my pers9pal knowledge that budgeted funds are available for this encumbrance: Accounting Officer Dated $395.729.00 Chapter Statutes Item Year Program BC Category Fund Source AMOUNT Program Supplement 08-5282R-N043. ISTEA Page 1 of 3 STATE OF CALIFORNIA.DEPARTMENT OF TRANSPORTATION RAN Utilities (4E1/4Sl3VE1) PROGRAM SUPPLMENT AND CERTIFICATION FORM PSCF(REV.01/2010) Page 1 of 1 TO: STATE CONTROLLER'S OFFICE DATE PREPARED: PROJECT NUMBER. Claims Audits 10/712015 0814880219 3301 "C"Street,Rm 404 REQUISITION NUMBER f CONTRACT NUMBER: Sacramento,CA 95816 RQS 081600000190 FROM: Department of Transportation SUBJECT: Encumbrance Document VENDOR I LOCAL AGENCY: CITY OF PALM SPRINGS $ 395,729.00 PROCUREMENT TYPE: Local Assistance CHAPTER STATUTES ITEM YEAR PECIPECT TASK SUBTASK AMOUNT 25 14 2660-102-890 14-15 2030010810 2620/0400 $ 395,729.00 ADA Noth For individuals with sensory disabilities,this document is available in alternate formats.For information,call(915)654-6410 of TDD(916)-3880 or write Records and Forms Management,1120 N.Street,MS-89,Sacramento,CA 95814. 08-RIV-Q?SP 1 0/0 512 01 5 STPLN-5282(043) SPECIAL COVENANTS OR REMARKS 1• A. The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the current published Local Assistance Procedures Manual. B. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for specific phase(s) with an "Authorization to Proceed" and will not proceed with future phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE for that phase(s) unless no further State or Federal funds are needed for those future phase(s). C. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer within 60 days of project contract award and prior to the submittal of the ADMINISTERING AGENCY'S first invoice for the construction contract. Failure to do so will cause a delay in the State processing invoices for the construction phase. Attention is directed to Section 15.7 "Award Package" of the Local Assistance Procedures Manual. D. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once every six months commencing after the funds are encumbered for each phase by the execution of this Project Program Supplement Agreement, or by STATE's approval of an applicable Finance Letter. STATE reserves the right to suspend future authorizations/obligations for Federal aid projects, or encumbrances for State funded projects, as well as to suspend invoice payments for any on-going or future project by ADMINISTERING AGENCY if PROJECT costs have not been invoiced by ADMINISTERING AGENCY for a six-month period. If no costs have been invoiced for a six-month period, ADMINISTERING AGENCY agrees to submit for each phase a written explanation of the absence of PROJECT activity along with target billing date and target billing amount. ADMINISTERING AGENCY agrees to submit the final report documents that collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" within 180 days of PROJECT completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in accordance with the current Local Assistance Procedures Manual. E. Administering Agency shall not discriminate on the basis of race, religion, age, disability, color, national origin, or sex in the award and performance of any Federal- assisted contract or in the administration of its DBE Program Implementation Agreement. The Administering Agency shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure nondiscrimination in the award and administration of Federal-assisted contracts. The Administering Agency's DBE Implementation Agreement is incorporated by reference in this Agreement. Implementation of the DBE Implementation Agreement, including but not limited to timely reporting of DBE commitments and utilization, is a legal Program Supplement 08-5282R-N043-ISTEA Page 2 of 3 08-RIV-Q PSP 10/05/2015 STPLN-5282(043) SPECIAL COVENANTS OR REMARKS obligation and failure to carry out its terms shall be treated as a violation of this Agreement. Upon notification to the Administering Agency of its failure to carry out its DBE Implementation Agreement, the State may impose sanctions as provided for under 49 CFR Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.). F. Any State and Federal funds that may have been encumbered for this project are available for disbursement for limited periods of time. For each fund encumbrance the limited period is from the start of the fiscal year that the specific fund was appropriated within the State Budget Act to the applicable fund Reversion Date shown on the State approved project finance letter. Per Government Code Section 16304, all project funds not liquidated within these periods will revert unless an executed Cooperative Work Agreement extending these dates is requested by the ADMINISTERING AGENCY and approved by the California Department of Finance. ADMINISTERING AGENCY should ensure that invoices are submitted to the District Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's Office and the Department of Finance; in order for payment to be made, the last date the District Local Assistance Engineer can forward an invoice for payment to the Department's Local Programs Accounting Office for reimbursable work for funds that are going to revert at the end of a particular fiscal year is May 15th of the particular fiscal year. Notwithstanding the unliquidated sums of project specific State and Federal funding remaining and available to fund project work, any invoice for reimbursement involving applicable funds that is not received by the Department's Local Programs Accounting Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid. These unexpended funds will be irrevocably reverted by the Department's Division of Accounting on the applicable fund Reversion Date. G. As a condition for receiving federal-aid highway funds for the PROJECT, the Administering Agency certifies that NO members of the elected board, council, or other key decision makers are on the Federal Government Exclusion List. Exclusions can be found at www.sam.gov. H. STATE and ADMINISTERING AGENCY agree that any additional funds which are made available for any new phase(s) of work by future Federal obligations will be encumbered on this PROJECT by use of a Federal Highway Administration-approved "Authorization to Proceed" (E-76) STATE Finance Letter. ADMINISTERING AGENCY agrees that Federal funds available for reimbursement will be limited to the amounts obligated by the Federal Highway Administration. Program Supplement 08-5282R-N043- ISTEA Page 3 of 3 RESOLUTION NO. 23931 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING PROGRAM SUPPLEMENT AGREEMENT NO. N043 TO ADMINISTERING AGENCY-STATE AGREEMENT FOR FEDERAL-AID PROJECTS NO. 08-5282R WITH THE STATE OF CALIFORNIA, IN THE AMOUNT OF $395,729, FOR THE RAMON ROAD PAVEMENT REHABILITATION, CITY PROJECT NO. 14-02, FEDERAL-AID PROJECT NO. STPLN-5282 (043), AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT ON BEHALF OF THE CITY OF PALM SPRINGS. A6800. WHEREAS, the City of Palm Springs has submitted to the California Department of Transportation a request for authorization to proceed with the construction phase of the Ramon Road Pavement Rehabilitation, City Project No. 14-02, Federal Aid Project No. STPLN-5282 (043), requiring obligation of $395,729 of Surface Transportation Program ("STP")federal-aid funds; and WHEREAS, the California Department of Transportation has prepared Program Supplement Agreement No. N043 to administering Agency-State Agreement No. 08- 5282R with the state of California, obligating $395,729 of federal-aid funds for the Ramon Road Pavement Rehabilitation, City Project No. 14-02, Federal Aid Project No. STPLN-5282 (043) THE CITY COUNCIL OF THE CITY OF PALM SPRINGS DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. Program Supplement Agreement No. N043 to administering Agency-State Agreement No. 08-5282R with the state of California, obligating $395,729 of federal-aid funds for the Ramon Road Pavement Rehabilitation, City Project No. 14- 02, Federal Aid Project No. STPLN-5282 (043) is approved. SECTION 2. The City Manager is authorized to execute and administer the Program Supplement Agreement as may be necessary. ADOPTED THIS 4TH DAY OF NOVEMBER. 2015. David H. Ready, City Mats er ATTEST: CERTIFIED COPY I certify that this is a true and correct copy of the document / on file in the official records of the City of Palm Springs. ames Thompson, City Clerk Chief Deputy City Clerk This certification must appear in blue with an original signature. Resolution No.23931 Page 2 CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss. CITY OF PALM SPRINGS ) I, JAMES THOMPSON, City Clerk of the City of Palm Springs, hereby certify that Resolution No. 23931 is a full, true and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Palm Springs on the 4`h day of November, 2015, by the following vote: AYES: Councilmember Foat, Councilmember Hutcheson, Councilmember Mills, Mayor Pro Tern Lewin, and Mayor Pougnet. NOES: None. ABSENT: None. ABSTAIN: None. mes Thompson, City Clerk City of Palm Springs, California I iI171Z4 15