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Home My WebLink About9/6/2017 - STAFF REPORTS - 1.R. L IVY SAS A. �2 c tJ N 4 CEO OgAtFO A Cg4IFORa�P CITY COUNCIL STAFF REPORT September 6, 2017 CONSENT CALENDAR Subject: RATIFY CONSTRUCTION BIDS FOR THE AIRPORT TAXIWAY J PAVEMENT RECONSTRUCTION PROJECT (IFB 17-06) AND AIRFIELD LIGHTING PROJECT (IFB 17-07), AND RE-BID THE TICKETING HALL EXPANSION ENABLING PROJECT (IFB 18-01) From: David H. Ready, City Manager Initiated by: Department of Aviation SUMMARY This report summarizes and allows ratification of previous July 19, 2017 City Council action which authorized the City Manager authority to accept the lowest responsive and responsible bidders derived from the City's public bid process on three airport time sensitive construction projects. RECOMMENDATION: 1. Accept report and ratify the award of construction contract to All American Asphalt as the lowest responsive and responsible bidder for the Taxiway J Pavement Reconstruction Project, IFB No. 17-06, in the amount of $258,265.00; 2. Accept report and ratify the award of construction contract to Vellutina dba Royal Electric Company as the lowest responsive and responsible bidder for the Airfield Lighting Project, IFB No. 17-07, in the amount of$1 ,633,526.00; 3. Find the bid from Suffolk-Nibbi as non-responsive, reject all other bids, and authorize staff to re-bid the Ticketing Hall Expansion Enabling Project, IFB No. 18-01; and 4. Authorize the City Manager to execute all documents. STAFF ANALYSIS: On July 19, 2017, the City Council authorized the City Manager to award construction contracts for the Taxiway J Pavement Reconstruction, Airfield Lighting Project, and the Terminal Remodel Enabling Projects. A copy of the July 19, 2017 staff report is included as Attachment 1. n I I"E.r N0.1` City Council Staff Report September 6, 2017 -- Page 2 Airport Capital Projects The bid opening for the Taxiway J Pavement Reconstruction Project, IFB No. 17-06, and Airfield Lighting Project, IFB No. 17-07, was conducted on July 19, 2017. The bid opening for the Ticketing Remodel Enabling Projects, IFB No. 18-01 , was conducted on August 22, 2017. The results of those bids are as follows: Airfield Lighting Project: Engineers Estimate $2,200,000 1. Vellutini dba Royal Electric $1,633,526 2. Cindy Bales Engineering $1,754,395 3. Aldridge Electric $1,933,494 4. RB Development $2,129,000 Taxiway J Pavement Reconstruction: Engineers Estimate $250,000 1. ATP General Engineering * $ 227,710 2. All American Asphalt $ 258,265 3. Granite Construction $ 266,000 4. Sukut Engineering $ 273,800 5. Panagiotis Builders $ 376,000 The ATP General Engineering bid was deemed non-responsive. Bid item 101 (Amount for mobilization, bonds and insurance) was 8.78% which exceeded the maximum 6% of the total bid amount which was allowed per Specification G-100-5.1, Additionally bid item 105 (safety and security) was 12.74% which exceeded the 1% maximum contract amount per Section G-200-4.1. The contractor was formally notified July 26, 2017 that the bid was considered non-responsive. Ticketing Remodel Enabling Project: Engineers Estimate $1,500,000 1. Suffolk-Nibbi ` $1,576,318 2. Caltec Corp. $2,422,385 Staff recommends that the City Council reject all bids and authorize staff to re-bid; the low bidder, Suffolk-Nibbi, was deemed non-responsive due to non-conformance with the general contractor's 51% self-performance obligation — the submitted bid document identified that Suffolk-Nibbi would only self-perform 10.01% of the total work. The 02 City Council Staff Report September 6, 2017-- Page 3 Airport Capital Projects remaining bid submitted by Caltec Corp. was substantially higher than the Engineer's estimate, and exceeds the FAA Grant funding received. ENVIRONMENTAL IMPACT: Section 21084 of the California Public Resources Code requires Guidelines for Implementation of the California Environmental Quality Act ("CEQA"). The Master Plan Update for the Palm Springs International Airport ("Master Plan") is considered a "Project", and in accordance with the CEQA Guidelines, the City acting as "Lead Agency' pursuant to CEQA, previously completed an environmental analysis of the potential impacts resulting from implementation of the Master Plan. A Notice of Intent to Adopt a Mitigated Negative Declaration ("MND") was previously filed, and on October 21, 2015, the City Council held a public hearing, and independently reviewed and considered the information contained in the MND prior to its review and approval of the Master Plan, and adopted Resolution No. 23908, adopting and ordering the filing of a Mitigated Negative Declaration for the Master Plan. As these capital projects implement the Master Plan, no further environmental analysis pursuant to CEQA is necessary. FISCAL IMPACT: Taxiway J Pavement Reconstruction Project, IFB No. 17-06: $ 258,265 Airfield Lighting Project, IFB No. 17-07: $1,633,526 The total construction cost for these two capital projects is $1,891 ,791 with 90% (or $1 ,702,611.90) funded with 90% federal funds via FAA Airport Improvement Grant AIP 3-06-0181-055-2017, requiring a 10% local match of $189,179.10 with the City's airport funds. Sufficient funding is budgeted and available in the Airport Capital Improvement Fund, Accounts 416-6401-56186 and 416-6601-56186. No local General Fund or Measure J Capital Funds are used in delivery of these Airport capital projects. 03 City Council Staff Report September 6, 2017 -- Page 4 Airport Capital Projects SUBMITTED / Marcus L. Fuller, MPA, P.E., P.L.S. Thomas Nolan Assistant City Manager Executive Director, Airport �s-- David H. Ready, City Manager Attachments: 1. July 19, 2017, staff report Attachment 1 05 Attachment 1 a�pLMSA4 iy o u w ee> c,`'FORN,P CITY COUNCIL STAFF REPORT July 19, 2017 CONSENT CALENDAR Subject: DELEGATION OF AUTHORITY TO AWARD CONSTRUCTION BIDS AND ACCEPT FAA AIRPORT IMPROVEMENT GRANT AIP 3-06-0181- 055-2017 FOR THE TAXIWAY J PAVEMENT RECONSTRUCTION PROJECT (IFB 17-06), AIRFIELD LIGHTING PROJECTS (IFS 17-07), AND TICKETING REMODEL ENABLING PROJECTS (IFB 18-01) From: David H. Ready, City Manager Initiated by: Department of Aviation SUMMARY The City Council has previously authorized the Department of Aviation to proceed with construction bidding on three capital projects. The bid opening of two of these projects is July 19, and,the bid opening of the third project is August 15. In order to avoid delay during the Council's August recess, this action will delegate authority to the City Manager to award construction contracts of these three projects to the lowest responsive and responsible bidder, and to accept the FAA Project Funding Grant providing federal funding of 90% of the contract amounts. RECOMMENDATION: 1. Authorize the City Manager to award a construction contract to the lowest responsive and responsible bidder for the Taxiway J Pavement Reconstruction Project, IFB No. 17-06, subject to reporting and ratification by the City Council at the September 6, 2017, meeting; 2. Authorize the City Manager to award a construction contract to the lowest responsive and responsible bidder for the Airfield Lighting Project, IFB No. 17-07, subject to reporting and ratification by the City Council at the September 6, 2017, meeting; 3. Authorize the City Manager to award a construction contract to the lowest responsive and responsible bidder for the Ticketing Remodel Enabling Projects, IFB No. 1"1, subject to reporting and ratification by the City Council at the September 6, 2017, meeting; ITEM NO. . 06 City Council Staff Report July 19,2017-Page 2 Airport Capital Projects 4. Authorize the City Manager to accept FAA Airport Improvement Grant AIP 3-06- 0181.055-2017 for the Taxiway J Pavement Reconstruction Project, IFB No. 17-06, Airfield Lighting Project, IFB No. 17-07, and Ticketing Remodel Enabling Projects, IFB No. 18-01, in an amount including the total cost of the awarded contracts and associated construction management services: 5. Delegate authority to the City Manager to approve and execute construction contract change orders up to a cumulative amount of 10% of the contract amounts, with all change orders reported to the City Council; 6. Authorize the City Manager to approve amendments to the FAA Airport Improvement Grant AIP 3-06-0181-066-2017 for the Taxiway J Pavement Reconstruction Project, IFB No. 17-06, Airfield Lighting Project, IFB No. 17-07, and Ticketing Remodel Enabling Projects, IFB No. 18-01, as necessary to increase the total amount of the grant to accommodate approved construction contract change orders; and 7. Authorize the City Manager to execute all necessary documents. STAFF ANALYSIS: On August 3, 2016, the City Council accepted Federal Aviation Administration AIP Grant No, 3-06-0181-054-2016 in the amount of $2,554,343.69 and approved Amendment No. 6 to Agreement No. 6256 with Parsons Brinckerhoff, Inc., for design services related to three airport projects: Ticketing Remodel Enable Projects, Taxiway J Pavement Rehabilitation, and Airfield Electrical Replacement. Subsequently, Parsons Brinckerhoff, Inc., completed the plans and specifications for these three capital projects, and on April 19, 2017, the City Council approved the plans and specifications, and authorized staff to proceed with bidding of the Taxiway J Pavement Rehabilitation, and Airfield Electrical Replacement. On May 3, 2017, the City Council approved the plans and specifications, and authorized staff to proceed with bidding of the Ticketing Remodel Enable Projects. It should be noted that at that time the Council only approved the schematic design for the larger Terminal Ticketing Wing Remodel Project, and final design for that project will be presented to Council for approval later this year. It is only the enabling projects (i.e. build-out of airport operations space underneath the Bono Concourse, and installation of a temporary modular building for TSA operations) that Council authorized for bidding, which with this action Council will authorize award. A copy of the April 19 and May 3, 2017, staff reports are included as Attachment 1. The bid opening for the Taxiway J Pavement Reconstruction Project, IFB No. 17-06, and Airfield Lighting Project, IFB No. 17-07, is scheduled for July 19, 2017. The bid 07 City Council Staff Report July 19,2017-Page 3 Airport Capital Projects opening for the Ticketing Remodel Enabling Projects, IFB No. 18-01, is scheduled for August 15, 2017. Staff is requesting that the Council delegate authority to the City Manager to award construction contracts for these three airport capital projects during the Council's August recess, subject to reporting and ratification by the Council at its September 6, 2017, meeting. This action will allow staff to proceed with these projects, without delay, and more importantly, to coordinate with the FAA on the associated FAA Airport Improvement Grant AIP 3-06-0181-055-2017 that must be accepted by the City and executed by FAA prior to September 30, 2017, in order to secure the 90% FAA funding. ENVIRONMENTAL IMPACT: Section 21084 of the California Public Resources Code requires Guidelines for Implementation of the California Environmental Quality Act ("CEQA"). The Master Plan Update for the Palm Springs International Airport ("Master Plan"} is considered a "Project", and in accordance with the CEQA Guidelines, the City acting as "Lead Agency" pursuant to CEQA, previously completed an environmental analysis of the potential impacts resulting from implementation of the Master Plan. A Notice of Intent to Adopt a Mitigated Negative Declaration (WNW) was previously filed, and on October 21, 2015, the City Council held a public hearing, and independently reviewed and considered the information contained in the MND prior to its review and approval of the Master Plan, and adopted Resolution No. 23908, adopting and ordering the filing of a Mitigated Negative Declaration for the Master Plan, As these capital projects implement the Master Plan, no further environmental analysis pursuant to CEQA is necessary. FISCAL IMPACT: The estimated cost of the three airport capital projects is as follows: Taxiway J Pavement Reconstruction Project, IFB No. 17-06: $ 250,000 Airfield Lighting Project, IFB No. 17-07: $2,200,000 Ticketing Remodel Enabling Projects, IFB No. 18-01: $1,500,000 $3,950,000 As part of a separate action, the Council will consider approving Amendment No. 4 to Agreement No. 6629 with URS Corp., in the amount of $476,871, to provide construction management services associated with these three capital projects. The total construction cost is estimated at $3,950,000 with an additional $476,871 for construction management services, for a total cost of$4,426,871. 08 City Council Staff Report July 19, 2017-Page 4 Airport Capital Projects These airport capital projects will be funded with 90% federal funds via FAA Airport Improvement Grant AIP 3-06-0181-055-2017, requiring a 10% local match with the City's airport funds. Sufficient funding is budgeted and available in the Airport Capital Improvement Fund, Accounts 416-6401-56186 and 416-6601-56186. No local General Fund or Measure J Capital Funds are used in delivery of these Airport capital projects. SUBMITTED Marcus L. Fuller, MPA, P.E., P.L.S. Thomas No Assistant City Manager Executive Director, Airport David H. Ready, Esq. City Manager Attachments: 1. April 19 and May 3, 2017, staff reports {