The URL can be used to link to this page

Home My WebLink About9/6/2017 - STAFF REPORTS - 1.O. � �QpLMSA4 iZ a V N t t s°°�... °r` = City Council Staff Report c°41FoaNP DATE: September 6, 2017 CONSENT AGENDA SUBJECT: DISPOSAL AND RECYCLING OF BALLISTIC VESTS AND HELMETS VIA STATE AUTHORIZED PROGRAM FROM: David H. Ready, City Manager BY: Police Department SUMMARY The Police Department SWAT team currently holds an inventory of 23 ballistic vests and 10 helmets that have expired and have been replaced with new equipment. The Department wishes to divest itself of these surplus items in a safe and environmentally friendly manner. Due to the nature of the equipment and material, staff recommends utilizing California State Contract 1-10-84-07 for Armor Disposal and Recycling at no cost to the agency and have the items destroyed and the ballistic material recycled for road surfaces by the State's authorized contractor Safariland, LLC. RECOMMENDATION: 1. Waive the Public Auction requirement in Section 7.07.020 (3) of the Municipal Code for Disposition of Surplus Property and authorize the destruction and recycle of 23 Ballistic Vests and 10 .Helmets by SafariLand, LLC pursuant to the terms and conditions of California State Contract 1-10-84-07. 2. Authorize the City Manager to execute all necessary documents. STAFF ANALYSIS: The Police Department's SWAT team currently holds an inventory of 23 ballistic vests and 10 helmets that have expired and have been replaced with new equipment. The vests and helmets were originally purchased between 2007 and 2012 at a cost of approximately $51,000. The Department wishes to divest itself of the surplus items in a safe and environmentally friendly manner. As this equipment is not appropriate for public auction procedures, staff is recommending that the City take advantage of California State Contract 1-10-84-07 for law enforcement agencies to dispose of ballistic vests and helmets at no cost to the agency, utilizing the State's authorized contractor, Safariland LLC, and their sub-contractor Fiber Brokers International. Under this agreement the items are destroyed and the ballistic material is recycled for road surfaces. ITEM N0. t 0 City Council Staff Report September 6, 2017- Page 2 Disposal and Recycling of Ballistic Vests and Helmets The Police Department will receive a Certificate of Destruction within 30 calendar days of the date of disposal. FISCAL IMPACT: There is no impact to the City Budget. The Police Department will deliver the surplus equipment to the contractor. Bryan Reyes David H. Ready Police Chief City Manager Attachment: Disposal Request Form Armor Disposal and Recycling Program UserGuide 02 For Contractor Use Only , Contract 1-10-84-07 Armor Disposal&Recycling Program DISPOSAL REQUEST FORM RMA No.: REV 08/11/2010 Received Date: -DISPOSAL REQUEST FORM For use by State departments requesting the destruction of expired body armor(panels and carriers)through the Statewide Contract 1-10-84-07 Armor Disposal &Recycling Program. Departments are instructed to read the Armor Disposal& Recycling Program User Guide, complete applicable sections below,and submit Disposal Request Form directly to the Program coordinator. Incomplete forms may be returned for more information. The Armor Disposal&Recycling Program User Guide is a vailable at. htt72 Uwwwbidsync.com/DPX.sac=aoencvcontuiew&contid=40182. Department: Palm Springs Police Department Division/Section: SWAT Address: 200 S. Civic Dr. Palm Springs Ca 92262 Requestor Name: Sgt. Matt Beard Email Address: Matt.beard@palmspringsca.gov Telephone No.: 760-902-8702 - Facsimile No.: none ^ le'. k? t[f3n - Total Number of Vests: 23 Total Number of Boxes to be Shipped: 4 +10 Ballistic helmets srcuir tFlt l' st 't I Pick-Up Address: (if different from above) Contact Names Telephone No.: Email Address: Total Weight of'Shipment: Loading Dock: Yes Hours of (number of vests x7.0) No Operation: Comments/Special Instructions: 1eI1t ALtE#1It112ation' — By signing this form, your department authorizes Safadland LLC(contractor)and Fiber Brokers International(armor destruction subcontractor)to destroy armor identified above in accordance with State of California Contract 1-10-84-07. Name/Title(typed): Capt. Henk Peeters Signature; Date: Submit completed Forms to: SAFARILAND ATTN: RENEE DICINI E-MAIL: renee.dicini0safariland.com FAX: 909-923-7400 03 Statewide Contract 1-10-84-07 REV 7/30/2010 ARMOR DISPOSAL AND RECYCLING PROGRAM USER GUIDE A. PURPOSE The State's contract 1-10-84-07 with Safariland, LLC (contractor) provides an Armor Disposal and Recycling Program to State of California departments and participating local governmental agencies. The purpose of this program is to provide for the destruction and recycling of expired body armor. The Armor Disposal and Recycling Program User Guide outlines agency procedures and rules for participation in this program. B. USAGE/RULES • Participation: The use of this program is mandatory for all State of California departments. The Armor Disposal and Recycling Program is also available to local governmental agencies participating in the State of California Body Armor Statewide Contract 1-10-84-07, • Armor Requirements: The Armor Disposal and Recycling Program is for body armor that has reached the end of its useful life (expired) during the term of this contract. • Armor Minimums: There is no minimum number of expired vests required to participate in this program. However, agencies are encouraged to fill boxes and/or pallets to capacity whenever possible. • Cost: Armor disposal and recycling service is offered at no cost to users. C. PROGRAM COORDINATOR(PC) The contractor has assigned a Program Coordinator(PC) to act as the contractor's single point of contact for the Armor Disposal and Recycling Program: Program Coordinator Information Contractor Name: Safariland, LLC Contact Name: Renee Di Cini Telephone: (909)673-1264 Facsimile: (909) 923-7400 Email: Renee.dicini()baesystems.com 04 Page 1 of 3 Statewide Contract 1-10-84-07 REV 7/30/2010 ARMOR DISPOSAL AND RECYCLING PROGRAM User Guide D. PROCEDURES Requests shall be processed according to the number of vests to be destroyed as follows: � 7-777111 Vest unt 777 II Vial" • ti() till T'"' t Agencies shall submit a completed Agencies shall submit a completed Disposal Disposal Request Form via fax or e-mail Disposal Request Form via fax or e-mail to Initiation: to the Armor Disposal and Recycling the Armor Disposal and Recycling Program Program Coordinator(PC). Coordinator(PC). Upon receipt of the form, the PC will Upon receipt of the form, the PC will provide the requesting department provide the requesting department contact contact with a written acknowledgement, with a written acknowledgement, via fax or via fax or email, within five (5)working email, within five (5) working days. The Confirmation: days. The acknowledgement will contain: acknowledgement will contain: • Return Material Authorization (RMA) • Return Material Authorization (RMA) number number • Scheduled Pick-Up Date • Authorization to ship Armor will be picked up from the agency's Agencies shall ship armor to the following facility by the contractor's destruction address for destruction: partner(Fiber Brokers International) or Process: designated carrier. Safariland Disposal and Recycling Program 1385 Calle Avanzado Pick-up shall be within 30 calendar days San Clemente, CA. 92673 of date of acknowledgement. • Vests must be in sealed boxes. • Vests boxed at agency's discretion • Boxes are to be palletized for pick-up. (quantity per box, size of box, etc.) Packaging: • RMA number must be listed on all • RMA number must be listed on all pallets. boxes. • Number pallets sequentially (RMA#-1, • Number boxes sequentially (RMA#-1, RMA#-2, etc.) for multiple units. RMA#-2, etc.) for multiple units. ShippingCosts: The contractor will be responsible for all The requesting agency will be responsible shipment/pick-up costs. for shipment costs. Agency shall receive a Certificate of Agency shall receive a Certificate of Destruction within 30 calendar days of the Destruction within 30 calendar days of the Destruction date of disposal. date of disposal. Certification: Note: State Departments should retain Note: State Departments should retain destruction certificates in accordance with destruction certificates in accordance with their departments' retention schedules. their departments' retention schedules. Important Note: Failure to abide by the procedures outlined above may result in the shipment being returned at the requesting agency's expense. 05 Page 2 of 3 Statewide Contract 1-10-84-07 REV 7/30/2010 ARMOR DISPOSAL AND RECYCLING PROGRAM User Guide E. WASTE DIVERSION REPORTING Armor disposal service includes recycling of body armor. State departments may choose to account for the amount of body armor recycled as part of their mandatory waste diversion reporting requirements. State departments are encouraged to contact their waste diversion coordinators for more information. Related links are available below: CalRecycle: http://www.calrecycle.ca.gov/StateAgency/Requirements/default.htm State Waste Diversion: http://www.calrecycle.ca.gov/StateAgency/Requirements/default.htm Waste Diversion Coordinators: http://www.calrecycle.ca.gov/StateAgency/Contacts.htm F. DGSIPD CONTRACT ADMINISTRATOR Agencies shall inform the Department of General Services Procurement Division (DGS/PD) State Contract Administrator of any program difficulties encountered during the life of the program. DGS/PD State Contract Administrator Contract Julie Matthews Administrator: Telephone: (916) 375-5918 Facsimile: (916) 375-4613 Email: iulie.matthews(,adgs.ca.gov Page 3 of 3