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Home My WebLink About9/6/2017 - STAFF REPORTS - 1.S. QpLMsa moo`` 4�y h � t7 N t + ~COocnreo`QA cQOFORVI CITY COUNCIL STAFF REPORT September 6, 2017 CONSENT CALENDAR Subject: REPORT OF EMERGENCY REPAIRS TO THE PALM SPRINGS INTERNATIONAL AIRPORT AIRFIELD LIGHTING SYSTEM PURSUANT TO MUNICIPAL CODE SECTION 7.04.040 From: David H. Ready, City Manager Initiated by: Department of Aviation SUMMARY Pursuant to section 7.04.040(3) of the Municipal Code, on August 3, 2017, the City Manager exercised his authority to approve emergency electrical airfield light fixtures for the Airport in the amount not to exceed $54,712.13 to preserve the public's health, safety, and welfare. Section 7.04.040(4) requires that a written report of the circumstances for the emergency purchases in excess of $25,000 be made to the Council at the next regularly scheduled meeting after the emergency procurement is made. The final cost for the electrical fixtures was $54,712.13. RECOMMENDATION: Receive and file this report for emergency repairs of the airfield electrical system. STAFF ANALYSIS: At approximately 1:00 a.m. on the morning of Thursday, August 3, a strong thunder and lightning storm passed over the Palm Springs International Airport which resulted in an electrical power outage for the facilities and airfield lighting. The Airport's back-up generator system was able to provide the necessary electricity to maintain airport operations sufficiently until the primary electricity was back on line at approximately 7:00 a.m. An inspection of the airfield identified over 200 dormant taxiway edge lights spread throughout a number of different aircraft taxiways. This unusual outage was correlated directly to the lightning storm which was documented using the Airport's recorded camera system. The specialized high-tech LED light fixtures are certified by the Federal Aviation Administration for visual guidance to taxing aircraft. Each above-ground light fixture is comprised of an array of electrical components that are not repairable!or i ,y IT EM NO. 6L �O*P p`M sp4 iZ u �+ ♦ 1Cp p a f OAATfO, CQL/FORN�P CITY COUNCIL STAFF REPORT September 6, 2017 CONSENT CALENDAR Subject: REPORT OF EMERGENCY REPAIRS TO THE PALM SPRINGS INTERNATIONAL AIRPORT AIRFIELD LIGHTING SYSTEM PURSUANT TO MUNICIPAL CODE SECTION 7.04.040 From: David H. Ready, City Manager Initiated by: Department of Aviation SUMMARY Pursuant to section 7.04.040(3) of the Municipal Code, on August 3, 2017, the City Manager exercised his authority to approve emergency electrical airfield light fixtures for the Airport in the amount not to exceed $54,712.13 to preserve the public's health, safety, and welfare. Section 7.04.040(4) requires that a written report of the circumstances for the emergency purchases in excess of $25,000 be made to the Council at the next regularly scheduled meeting after the emergency procurement is made. The final cost for the electrical fixtures was $54,712.13. RECOMMENDATION: Receive and file this report for emergency repairs of the airfield electrical system. STAFF ANALYSIS: At approximately 1:00 a.m. on the morning of Thursday, August 3, a strong thunder and lightning storm passed over the Palm Springs International Airport which resulted in an electrical power outage for the facilities and airfield lighting. The Airport's back-up generator system was able to provide the necessary electricity to maintain airport operations sufficiently until the primary electricity was back on line at approximately 7:00 a.m. An inspection of the airfield identified over 200 dormant taxiway edge lights spread throughout a number of different aircraft taxiways. This unusual outage was correlated directly to the lightning storm which was documented using the Airport's recorded camera system. The specialized high-tech LED light fixtures are certified by the Federal Aviation Administration for visual guidance to taxing aircraft. Each above-ground light fixture is comprised of an array of electrical components that are not repairable or II'EM NO. J-'-5° City Council Staff Report September 6, 2017 - Page 2 Airport Emergency Repairs replaceable because the entire fixture is permanently sealed to prevent damage or failure due to weather (sun, heat, rain, wind, etc.). The entire above-ground light fixture must be replaced when it malfunctions. On August 3 (Thursday), staff was able to replace enough taxiway edge lights utilizing the spare part inventory, and strategically rearranged functioning light fixtures sufficiently enough to keep key taxiways safely open. The same business day staff researched and discovered that finding light fixture replacements was problematic due to suppliers having scant inventories. Subsequently it was necessary to immediately secure an order with a supplier on August 3 in order to immediately guarantee overnight delivery of 50 light fixtures and allow the vendor to initiate the longer lead time required to deliver the remaining 130 fixtures. ENVIRONMENTAL IMPACT: Section 21084 of the California Public Resources Code requires Guidelines for Implementation of the California Environmental Quality Act ("CEQA"). The Guidelines are required to include a list of classes of projects which have been determined not to have a significant effect on the environment and which are exempt from the provisions of CEQA. In response to that mandate, the Secretary for Resources identified classes of projects that do not have a significant effect on the environment, and are declared to be categorically exempt from the requirement for the preparation of environmental documents. In accordance with Section 15301 "Existing Facilities," Class 1(d) projects consisting of restoration or rehabilitation of deteriorated or damaged structures, facilities, or mechanical equipment to meet current standards of public health and safety are considered exempt from CEQA. FISCAL IMPACT: The purchase of the replaced 180 taxiway edge lights from Global Access Supply, Inc., located in Riverside, California, involved a unit price of $279.50, $10 dollars less than the same light fixtures the Airport purchased in 2015, for a total price, including freight and tax, of$54,712.13. Sufficient funds are available in the Airport Fund, account 415-6050-46110. The City's property insurance policy covers damages resulting from lightning, less the $10,000 deductible, and the anticipated eligible reimbursement will off-set the net airport expenditure. 02 City Council Staff Report September 6, 2017- Page 3 Airport Emergency Repairs SUBMITTED J�7 e'-"" M rcus L. Fuller, MPA, P.E., P.L.S. Thomas Nolan Assistant City Manager Executive Director, Airport David H. Ready, Es ., City Manager CI 3