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City Council Staff Report
DATE: September 6, 2017 CONSENT CALENDAR
SUBJECT: AWARD A CONSTRUCTION CONTRACT TO TRYCO GENERAL
ENGINEERING, A CALIFORNIA CORPORATION IN THE AMOUNT OF
$693,560; APPROVE A PURCHASE ORDER IN AN AMOUNT NOT TO
EXCEED $26,740 TO ALBERT A. WEBB ASSOCIATES FOR
CONSTRUCTION SUPPORT SERVICES FOR THE SB 821 MISSING
LINK SIDEWALKS, CITY PROJECT NO. 15-23
FROM: David H. Ready, City Manager
BY: Engineering Services Department
SUMMARY
Award of this construction contract will allow the City to proceed with construction of the
SB 821 Missing Link Sidewalks, City project No. 15-23, (the Project); and approval of a
Purchase Order with Albert A Webb Associates will provide the City with construction
support services required for the Project.
Award of this contract includes installation of missing sidewalks, partially funded by
Riverside County Transportation Commission's (RCTC) SB 821 Bicycle and Pedestrian
Facilities Program.
RECOMMENDATION:
1. Award a construction contract (Agreement No. _) to TryCo General Engineering, a
California corporation, in the amount of $693,560 for the SB 821 Missing Link
Sidewalks, City Project No. 15-23;
2. Authorize a Purchase Order to Albert A Webb Associates pursuant to On-Call
Agreement No. 6443, in the amount up to $26,740 for construction support services
for the SB 821 Missing Link Sidewalks, City project No. 15-23;
3. Authorize the City Manager to approve and execute construction contract change
orders up to a cumulative amount of $69,360 (10% of construction contract).
4. Authorize the City Manager to execute all necessary documents.
ITEM NO.
City Council Staff Report
September 6, 2017-- Page 2
Award Construction Contract for CP 15-23
STAFF ANALYSIS:
On July 19, 2017, City Council approved the plans and specifications and authorized
staff to bid the construction of the SB 821 Missing Link Sidewalks Project. This project
is partially funded by RCTC's Fiscal Year (FY) 2015/16 and FY 2017/18 SB 821 Bicycle
and Pedestrian Facilities Program. Since this Project will install missing sidewalks and
appurtenant improvements at the following three locations; staff separated the work into
three separate Bid Schedules that matches the approved SB 821 funded segments:
1) Bid Schedule A: Approximately 700 feet segment along east side of Indian
Canyon Drive, from Simms Road to San Rafael Drive.
2) Bid Schedule B: Approximately 700 feet segment along east side of Indian
Canyon Drive, from Via Olivera to Racquet Club Road.
3) Bid Schedule C: South side of Racquet Club Road and West side of Farrell
Drive from Sunrise Way to Vista Chino.
Location maps for the sidewalk segments are included in Figures 1-3.
02
City Council Staff Report
September 6, 2017 -- Page 3
Award Construction Contract for CP 15-23
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Sidewalks on east side of Indian Canyon Drive — Simms Road to San Rafael Road
with 500' Radius of Influence
City Council Staff Report
September 6, 2017 -- Page 4
Award Construction Contract for CP 15-23
Figure 2
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Sidewalk on east side of Indian Canyon Drive — Via Olivera to Racquet Club Road
with 500' Radius of Influence
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City Council Staff Report
September 6, 2017-- Page 6
Award Construction Contract for CP 15-23
On July 22 and July 29, 2017, staff advertised the Project in the Desert Sun, submitted
the Notice Inviting Bids to plan rooms, and provided the bid documents available free of
charge to prospective bidders. Subsequently, on August 23, 2017 at 3:00 p.m., the
Procurement and Contracting Division received five construction bids from the following
contractors listed in Table 1:
Company Location Bid Amount
TryCo General Engineering Rim Forest, CA $693,560.00
CT&T Concrete Paving Diamond Bar, CA $721,205.80
Tri-Star Contracting II Desert Hot Springs, CA $879,462.10
Victor Concrete Riverside, CA $903,740.00
Leonida Builders Santa Clarita, CA $918,550.00
Table 1
On that basis of the total Bid Schedules A-C, TryCo General Engineering, a California
corporation, submitted the lowest bid in the amount of $693,560. TryCo General
Engineering is a registered Corporation with the State of California whose CEO is Try
Kirtley, also acting as CFO. The Engineer's estimate for the Project as reported to the
City Council on July 19, 2017 was $ 592,000. Costs are higher than the estimate
demonstrating the continuing improvement in the economy which increases costs for
construction as general contractors are in high demand. A full bid summary is included
as Attachment 1.
Bid Analysis
As part of the City's bid review process, staff reviewed all bid documents submitted by
the apparent low bidder, and have determined that TryCo General Engineering, a
California corporation, is in compliance with the Instructions to Bidders and has
submitted the lowest responsive and responsible bid. Therefore, staff recommends that
City Council approve the bid submitted by TryCo General Engineering.
Public Works Contractor Registration Law(SB 854)
Under California Labor Code Section 1771.1, as amended by Senate Bill (SB) 854
(2014), unless registered with the State of California Department of Industrial Relations
(DIR), a contractor may not bid, nor be listed as a subcontractor, for any bid proposal
submitted for public works projects on or after March 1, 2015. Similarly, a public entity
cannot award a public works contract to a non-registered contractor, effective April 1,
2015. Staff has reviewed the DIR's contractor registration database, and has confirmed
that TryCo General Engineering is registered with the DIR, and is appropriately licensed.
G6
City Council Staff Report
September 6, 2017-- Page 7
Award Construction Contract for CP 15-23
TryCo General Engineering of Rim Forest, California, submitted the lowest responsive
bid; staff reviewed the bid and contractor's license, and found the Contractor and its
subcontractors to be properly licensed and qualified. A construction contract with TryCo
General Engineering is included as Attachment 2.
Local Business Preference Compliance
Section 7.09.030 of the Palm Springs Municipal Code, "Local Business Preference
Program," requires prime contractors to use good faith efforts to sub-contract the supply
of materials and equipment to local business enterprises and to sub-contract services to
businesses whose work force resides within the Coachella Valley. TryCo General
Engineering is not considered a local business, however, demonstrated sufficient
evidence of good faith efforts to sub-contract the supply of materials and equipment to
local businesses. Superior Ready Mix, in the City of Coachella, will supply materials for
the Project.
Construction Support Services
Albert A. Webb Associates completed the project design and therefore was requested
to provide design support services during construction. Their proposal is on an On-Call
basis and their services will be requested by the City as needed during the construction
phase of the Project. Their proposal is included as Attachment 3.
ENVIRONMENTAL IMPACT:
Section 21084 of the California Public Resources Code requires Guidelines for
Implementation of the California Environmental Quality Act ("CEQA"). The Guidelines
are required to include a list of classes of projects which have been determined not to
have a significant effect on the environment and which are exempt from the provisions
of CEQA. In response to that mandate, the Secretary for Resources identified classes of
projects that do not have a significant effect on the environment, and are declared to be
categorically exempt from the requirement for the preparation of environmental
documents. In accordance with Section 15301 "Existing Facilities," Class 1 projects
consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor
alteration of existing public structures, facilities, mechanical equipment or topographical
features involving negligible or no expansion of use beyond that existing at the time of
the lead agency's determination. Therefore, in accordance with Section 15301 (c), staff
has determined that the SB 821 Missing Link Sidewalks, City Project No. 15-23, is
considered categorically exempt from CEQA and a Notice of Exemption was filed with
the Riverside County Clerk for City Project No. 15-31 that included segments that are
part of City Project 15-23. Filed Notice of Exemption is included as Attachment 4.
07
City Council Staff Report
September 6, 2017-- Page 8
Award Construction Contract for CP 15-23
FISCAL IMPACT:
RCTC's SB 821 Bicycle and Pedestrian Facilities Program will reimburse the City for the
funded project costs and will include 43.6% of project costs, not to exceed $66,235 for
sidewalks on Indian Canyon Drive south of San Rafael Drive; 38.9% of project costs, not
to exceed $65,715 for sidewalks on Indian Canyon Drive south of Racquet Club Road;
and 50% of project costs, not to exceed $277,500 for sidewalks along Racquet Club Road
and Farrell Drive between Sunrise Way and Vista Chino, for a total maximum funding up
to $409,450. However, the lowest bid received for sidewalks along Racquet Club Road
and Farrell Drive is $328,170 and therefore is only eligible for $164,085 in SB 821
reimbursement. The remaining funding or the 'local match' portion of the project is
budgeted from prior fiscal year Measure J Capital Fund appropriated as part of the
Community Enhancements budget. The estimated expenditures and budget are
identified in Table 1.
Table 1
Table of Project Costs Amount
SB 821 Funding (FY 15/16) $131,950
SB 821 Funding (FY 17/18) $164,085
FY 16/17 Measure J Fund (260) $602,000
Design Costs (through 7/5/17) ($40,000)
Project Administration (through 7/5/17) ($3,000)
Project Administration (Estimated) ($22,000)
Construction Engineering/Design Support
and Inspection (Includes WEBB Purchase ($70,000)
Order of$26,740)
Construction Contract ($693,560)
Contingency (10%) ($69,360)
Total $115
08
City Council Staff Report
September 6, 2017 -- Page 9
Award Construction Contract for CP 15-23
SUBMITTED
hAA .-1
�i
Thomas Garcia, P.E. Mar us L. Fuller, PA, P.E., P.L.S
City Engineer Assistant City Manager
David H. Ready, Esq., . .
City Manager
Attachments:
1. Bid Summary
2. Construction Contract
3. Webb Proposal
4. Notice of Exemption
C9
ATTACHMENT 1
10
SIB B21 MISSING LINK SIDEWALKS,CP.1523 -
BID SUMMARY Bid Opening:August 23,2017
BID SCHEDULE QUANT. UNIT TRYCO GSIN ENGG CT&T CONCRETE TRbSTAR CONTRACTING VICTOR CONCRETE,INC LEOMDA BUILDERS.INC.
Item Mo. REM DESCRIPTION UNIT PR. AMOUNT UNIT PR. AMOUNT UNIT PR AMOUNT UNIT P AMOUNT UNIT PR. AMOUNT
Bid 8cseduN A-Indian Canyon from Simms to San Rafael _
1 MOBILIZATION LS S160 O DO $750000 16376.W $40,ON OD $20,000.CO
2 MPORARYTRAFFIC fANIROt LS $4,000.00 f5000.00 SS.WO.00 $S,DOO.OD $]000.00
3 WATER POLLUTION CONTROL LS $1,100.DO Se0000 $7.110.00 $5 No OD MCA
4 SA 'CUT EXISTING PAVEMENT ON LF $2.50 $11M5.00 S2.10 $1.863,00 f1.84 $1.269.80 S2.00 $1,380.DO $1000 ""DO
5 GRIND AND OVERLAY EXISTING AC PAVEMENT 1.T MIN. i0900 SF $3.75 530625.00 S2.70 $27,810A0 WSI $392/3.00 S300 $30.900.00 $300 $30,90000
6 REMOVE&DISPOSE EXISTING AC PAVEMENT 2,200 SF $2.00 S4,4000O S4.50 9,900.00 .81 10142.00 $3W $6,SOO.OD $300 $6,60000
7 REMOVE&DISPOSE EXISTING CURB OR CURB&GUTTER 00 LF $50.00 $3,000.00 $11,20 $672.00 $B7.m $2.MsOO $10.00 $600.00 $low 780000
a REMOVE A DISPOSE EXISTING CONCRETE SIDEWALK, 499 SF $10.00 S7,200.00 $4.00 $1,600.00 S5.65 $2,260.00 $4.00 $1,SM 00 $AM $1,600.00
DRIVEWAY.CROSS GUTTER&SPANDREL
9 CONSTRUCTS'AC OVER 4'CLASS II AGO.BASE 61M I SF $0.00 $3814m.00 $9.50 $41.600.00 $0.84 S43776.00 $6.00 $38600.0D $8001 12MOO
10 CON STR TD UCTV CUM GUTTER PER CITY S .N0.200 ON I LF S50.00 330,000.00 $41.00 $24,960.00 $38.38 523,018.00 $50.00 SM ON 00 00$50 $30000.00
TYM
11 CONSTRUCT CONCRETE CROSS GUTTER AND SPANDREL NO SF $21.00 $12,600.00 $14.70 $8,820.00 $1854 $11,12400 $15.00 $9,000.OD $1000 S6,a00.00
FER CITY BTONO.200 TYPE 01&STD.N0.206
11 CONSTRUCT 4'THICK CONCRETE SIDEWALK MR CITY STD NO 210 , 4,SW BE $am 336D00.00 $7.00 331,500.00 50.64 329,850.00 $0.00 $40.500,00 $8.00 $36,000.00
N .
13 CONSTRUCT ROIL CURB TRANSITION PER CITY STD.NO.209 10 LF S125.00 $1,250.00 S41.60 S41600 $32.89 $We DO $1D.00 $10000 $6000 $60000
14 CONSTRUCT CURB RAMP TYPE B PER CITY STD.NO.213 1 EA $2,950.00 $2,980.00 $3,581.00 $3.561.00 $3,830.00 $3,830.00 S5,500.00 S5,500.00 $4,0DOCO $4,ON 00
15 RELOCATE EXISTING SIGNS 2 EA 530000 S800roo $2.70
0 3324.00 $ISBN 5318.00 3150.00 $300.00 3300.00 $000.00
16 ADJUST WATER VALVE TO GRADE 2 EA $150.00 $300. 0 $4000C $702.00 $1,464.00 $20000 $4fflm 3300.00 SODOM
17 TRAFFIC STRIPINO,SIGNAGE&WRKINGS 1 LS $4 400.00 $4400. 0 $2,130.00 S2,711.00 $2,711.00 $16,000.00 $18000.00 310000.00 $10000.00
18 501-031U8 REMOVEBOUARDS,ETC. 1 Ls S2900.00 $2,a000 S2,000.On $75900 $75000 S6,DOO.GO 38000.OD $2000.00 52,wiL
19 FI BUD ORDERS AL $6,000. $6,000.00 $6,000.00 36,000.00 SO DOOM
Bid 9chedalsA TOTAL 5211,480. 5177A50.00 TOTAL S207,442.50 TOTAL $213,200.00 TOTAL S221,300.00
Bid Schedule B-Indian Canyon from Via OflY mto Racquet Club
1 MOE L ZAtION LS S4,000. $11 NO w M.058.00 S15,000.00 $1000000
2 TEMPORARY TRAFFIC CONTROL LS $40 NO 00 $6NO 00 $9,878.00 S2C'W0.DO $7ODO.OD
3 WATER POLLUTION CONTROL LS $1100 $BOOM $7,11600 $5,00000 5500000
4 SAWCUT EXISTING PAVEMENT 730 LF $260 $1,US. 0 $1.9710C S1.83 S1,335.90 S2.00 31,460.00 $10.00 $730(1
5 ORINDAND OVERLAY EXISTING AC PAVEMENT tS MIN.) 8,SOO SF $3.50 330,80000 $3.13 $27.54400 S4.16 336,606.00 $3.00 $26,40D.00 $3.00 $26AOOXO
6 REMOVE&DISPOSE EXISTING AC PAVEMENT 2,500 SF $2.001 55NOw S4.00 SIDCCO00 54.21 5f0,525.00 '• $2.00 S5,000.00 $3.00 $7,500.00
7 REMOVE&DISPOSE EXISTING CURB OR CURB&GUTTER 00 LF $50.00 $3,000.00 $11.33 $679.60 $37.65 $2,M9.DO - S1D.00 $60000 $1000 $60000
8 REMOVE&DISPOSE EXISTING CURB RAMP 1 EA 51800.00 $1,811 S1,150.00 51.150.00 $1,00.00 $I'mDOI $1,500.00 $1,500.00 $1000.00 $100000
9 REMOVE&DISPOSE EXISTING CONCRETE SIDEWALK, Son SF $26.00 312.500.00 33.90 $1,95000 54.67 $2,335.DO 54.00 32,000.00 S4.00 $2.000.00
DRIVEWAY,CROSS GUTTER 5 SPANDREL
10 CONSTRUCTS'AC OVER V CLASS A AGG,BASE 81M SF Saw "S'Sm.00 Saw S48600.00 $927 $60787.DO S500 S40500.00 SIO.CO Sol,=.00
11 CONSTRUCT W CURB&GUTTER PER CITY STD N0.200. TOO LF $3900 S27,300W $37.00 $25,900.00 $43.76 $30,632.00 $20.00 S14,000.00 $6000 sm"XIC.00
III12 CONSTRUCT 4'THICK CONCRETE 9IDEWALK PER CITY STD.NO.210 4900 SF $0.50 331,050.00 $7.00 $34,301 $0.42 $31,456,00 $9.00 $44,100.00 $8.00 $39.20(1
13 CONSTRUCT CURB RAMP TYPE 0 MR CITY STD.NO.213 1 EA $2,680.00 $2,680.00 S3,561W S3,581.00 $4,185.00 S4,168.DO $5,500.00 36,5110.00 S1,000.00 Sa,000.W
14 RELOCATEEXISTINGSIGNS 4 EA $300.00 $1,200.00 $162.00 $"am $159.00 $63600 SM 00 00 $300.00 $1,200.00
15 ADJUST EXISTING SEWER MANHOLE TO GRADE 1 EA $400.00 $400.00 S1,200.00 $1200.00 $148500 148500 $600.00 $500.Do $300.00 $30000
16 TRAFFIC SIGNAL MODI FI CATION FOR THE INTERSECTION OF t LS $19,800.00 $19,60000 $32,427.00 $32,427.00 $31,372.00 $31,372.DO $W0000 C0 $30,000.DO $30,00000 $30,0D000
GU INDIAN CANYON DRIVE AND RACET CLUB ROAD
17 TRAFFIC STRIPING,SIGNAGE.&MARKINGS 1 LS $0,300.00 $6,300.00 S1810.00 S4610.00 $A,757.00 $4.757.00 $17,00000 $17000.00 $10001 S10000.00
18 501-101�0 REMOVE BOLLARDS,TI AC BERN,ETC. 1 LS 53,000.00 $3 COO $2,000.00 $2,000.00 S2,030.00 $2,030,00 S2.00DC0 $2,000.00 $5.00D.00 S5,000-00
19 FIRDORCERS AL $11.000.00 sli'mo00 $1I'M CO. $11000.00 S1100000
Bid Bob aduMB TOTAL 3216,155.00 TOTAL- 5225,540.1113 TOTAL 5261,330.90 TOTAL $242,380.00 TOTAL 3288.500.00
Bid ScI C-Racquet Club Rd and Farrell Or
1 MOBILIZATION LS S4,000.00 $6,500.00 331,531.OD ED,=.00 310.001
2 TEMPORARY TRAFFIC CONTROL L$ $41000.00 3600000 $11,702.OD S150W.Do $7000.00
3 WATER POLLUTION CONTROL LS JS12�.W
.00 SBW.W 37,116.00 f10000.00 $600.00
4 SAWCUTEASTING PAVEMENT 1,270 LF 52.505.00 $2.70 $3,42900 S1.73 12,19710 $3.00 $3810.00 f10.00 $12700.00
5 GRIND AND OVERLAY EXISTING AC PAVEMENT 15 MIN 2600 SF S4.5000 Som 324.70(1 $7.22 $18,772.W $3.00 $7800.00 $4.00 $10400.00
6 REMOVE DISPOSE EXISTING AC PAVEMENT 2,200 SF $2.00000 $2.90 S6,380.00 $4.81 $10,14200 $4.00 $8.800.00 $3.0) 56,60000
7 REMOVE&DISPOSE EXISTING CURB OR CURB&GUTTER O80 LF $16.000.00 $8.5D $0,370,00 $M.57 522118.60 $7.00 $8,880.00 $1000 59,800.00
8 REMOVE&DISPOSE EXISTING CUM RAMP 3 EA $1.30D.00C.00 $1,150.00 $3.450.00 $729.00 $2,187.00 $280000 38400.00 300000 f9000.00
9 REMOVE&DISPOSEEXI3TINGCONCRETE5IDEWALK 8,BOO SF $2.500.00 $1.80 $15,84000 $2.00 S26,D48.0D $3.00 S28,400.W $4.00 $W.2001C0
CHI VEWAY GROSS GUTTER&SPANDREL
10 CONSTRUCT S'AC OVER C CLASS II AGG,BASE 2,000 SF 50.00000 $11.53 323 mom S11.48 $22=Do $12.00 S241 000.00 $10.00 $20 000.11 CONSTRUCT CONCRETE CROSS GUTTER AND SPANDREL 700 SF S19.00000 514.00 S9.80000 S23.09 $16,183.00 $20.00 $14,000.00 $10.00 $7,00000
PER CITY STD.ND.200 TYPE 01&STD.NO.206
12 CONSTRUCT 4'THICK CONCRETE SIDEWALK PER CITY STD. 11000 SF $5.50000 $7.00 $77.000.00 $7.10 $78,1mm $9.50 $104,SM OD $8.00 $88,000.00
N0.210
13 CONSTRUCT CURB RAMP TYPE A MR CITY STD.NO.212 a EA $3,480.00 $27,840.00 S3,561.00 328,488.00 $2,747.00 S21,076.W $5,300.00 S42,400.00 $3,00000 $24,000.00
M CONSTRUCT CURB RAMP TYPE 0 MR CITY STD.NO.213 1 EA $2'es( 0 $2,960.00 S3,5B1.00 $3.501.00 $3,436.CO $3,438.00 $5,400.00 35,400.00 S3,000 CC W'wo00
15 CONSTRUCT DETECTABLE WARNING SURFACE(TRUNCATED 2 EA 5350.00 $700.00 $1,400.00 $2,8000C $1,202.00 $2,/0400 $25000 $500.00 $1,000.00 S2,000 CO
COMER)PER CiN STD.NO.212&212A
16 CONSTRUCT CONCRETE DRIVEWAY PER CITY STD INC,201 5,&80 SF 34.00 523,20(3.00 STOD 340,600.90 S9.54 355,33200 $13.00 S]5,400.00 $10.00 $58,000.00
17 CONSTRUCT RESIDENTIAL DRIVEWAY PER COUNTY OF 1100 SF S5.00 $5,500,00 $7.00 $7,700.00 SS92 $10,912.00 $13,00 S14,300.00 310.00 311,000.00
RIVERSIDE STD,NO 207
18 CONSTRUCT W CONCRETE DRIVEWAY AS BROWN ON RAN I." SF $8.00 $61W0.00 $a.m 39,33000 $10.28 $10.200.DO $13.00 $13,000.00 $10AC) $10,00000
19 CONSTRUCT 4'AC DRVFWAY OVER COMPACTED NATVE AS SOO BE $9.00 $2,700.00 $11,63 S3,469.00 $8.58 31,a88.00 SIO.00 33,00000 Sam $2,4M.00
SHOWN ON PLAN
20 CONSTRUCT RETAINING CURB PER DETAIL ON SHEET 2 100 LF $38.00 $3,800.00 $15.00 $1,500.00 $60.64 $a,904.00 S7000 37,000.00 $60.00 S5,000.00
REMOVE EXISTING WATER METER BOX&VALVE BOX
21 INSTALL NEW WATER METER BMW"LID AND VALVE BOX 13 FA S3MO0 $3,900.DO $300.Do $3,900.U0 S478,00 $6.214.00 $150.00 31.061 $150.00 $1.a50.00
PER DETAIL ON SHEET 2
22 RELOCATE EX STING SIGNS a EA S275.00 f1650.00 $162.00 $072D0 $15900 $05d.00 $1mm $1,D80.00 S160.00 3900.00
23 501-2BI-0 REMCVETREES,ETC. t L$ $1 ON 00 1SIX,00 $71513.00 $7,150.00 St90800 $1,08.00 sa'sm.00 33,500.DO 35,000.00 35000.00
24 501-2B1-0O5.2090 E RACQUET CLUB PC JREMOVE 1 LS 32,90(1.00 $2,90000 S2,810.00 $2.810.W $0,80,00 $6,0115.00 S21500.00 $2,SM 00 $15,000.00 $15,000.00
LANDSCAPE.RELOCATE MAIL BOX,RESTORE IRK ETC.)
25 501-A14110,1887E RACQUET 0.UB RD(REMOVETREESI 1 LS $2,BOOM $2,000.DO $2,810.031 S2.810.00 $6,895.00 $8,BB5.00 S3,00000 $3.ON DO $10,000.00 $10,0D000
LANDSCAPE,RELOCATE MAIL BOX RESTORE IRK ETC.)
28 501-321L14,2127 E RACQUET CLUB RO(REMOVE TREE ETC.) 1 LS 32,BOOM $2,00000 $1,200.00 $1.200.00 $033.W $833.00 S3,000.00 $3000.D0 $101 $10,000.00
27 BOX.E C.FAi-3314ne.23B1 E RACQUET CLUB RD(RELOCATE AWL 1 LS $2,200.00 $2,200.DO S1.200.00 $1,20CIM $57000 5570.00 52,000.00 32)CII S1.CDOW $1,00000
28 501-3314A2,23ESTO UET 0.UB RO (REMOVE TREES( 1 LS $3,000.00 $3,0001 $1,200.00 $1,200.00 $7,843.00 $7,843.00 S3,500-00 $3,300.00 $10,000.00 $10,000.00
LANDSCAPE RESTOREIRR.ETC.
29 901-34505103 N.FARRELL OR. (RELOCATE 1 LS S1A00.00 $1.41CON 31,200.00 $1,2CO.00 E1,518.00 $1,51800 S20DOA0 $2.0DO.00 $10,000.00 $10,000.00
MAILBOX ETC.
30 FIELD ORDERS AL $15,000.00 $15,CCO.00 315,000.00 515,00000 $15,000,00
Bid SdredulaC TOTAL 5296,025.00 TOTAL 331B,209.00 TOTAL S410,008.70 TOTAL $4/8,100.00 TOTAL S410.750.00
BID SCHEDULES A,B AND C TOTAL- $693,560.00 TOTAL- $721,205.80 TOTAL= $879.462.10 TOTAL= $903,740.00 TOTAL- $918,550.00
1 2 3 4 5
ATTACHMENT 2
AGREEMENT
(CONSTRUCTION CONTRACT)
THIS AGREEMENT made this _ day of 20_, by and between
the City of Palm Springs, a charter city, organized and existing in the County of Riverside,
under and by virtue of the laws of the State of California, hereinafter designated as the
City, and TrvCo General Engineering, a California Corporation hereinafter designated
as the Contractor.
The City and the Contractor, in consideration of the mutual covenants hereinafter set
forth, agree as follows:
ARTICLE 1 -- THE WORK
For and in consideration of the payments and agreements to be made and performed by
City, Contractor agrees to furnish all materials and perform all work required to complete
the Work as specified in the Contract Documents, and as generally indicated under the
Bid Schedule(s)for the Project entitled:
SB 821 MISSING LINK SIDEWALKS
CITY PROJECT NO. 15-23
The Work comprises installation of missing sidewalks at Indian Canyon Drive, Racquet
Club Road and Farrell Drive in the City of Palm Springs including: surveying and
monument control (comer records), and recording, preservation and resetting of existing
survey monuments; removal of existing asphalt concrete pavement; unclassified
excavation; preparation of subgrade; asphalt concrete paving; removal and replacement or
installation of concrete curb and gutter, sidewalks, driveways, cross gutter/spandrel, curb
ramps and installation of truncated domes; adjustment of sewer manholes and water
valves to grade; traffic striping, signage and markings; traffic signal modification;
coordination with Southern California Edison for relocation of power poles and all other
appurtenant work.
ARTICLE 2 -- COMMENCEMENT AND COMPLETION
The Work to be performed under this Contract shall commence on the date specified in
the Notice to Proceed by the City, and the Work shall be fully completed within the time
specified in the Notice to Proceed.
The City and the Contractor recognize that time is of the essence of this Agreement, and
that the City will suffer financial loss if the Work is not completed within the time specified
in Article 2, herein, plus any extensions thereof allowed in accordance with applicable
provisions of the Standard Specifications, as modified herein. They also recognize the
delays, expense, and difficulties involved in proving in a legal proceeding the actual loss
suffered by the City if the Work is not completed on time. Accordingly, instead of
requiring any such proof, the City and the Contractor agree that as liquidated damages or
delay (but not as a penalty), the Contractor shall pay the City the sum specified in Section
6-9 of the Special Provisions for each calendar day that expires after the time specified in
Article 2, herein. In executing the Agreement, the Contractor acknowledges it has
reviewed the provisions of the Standard Specifications, as modified herein, related to
SB 821 MISSING LINK SIDEWALKS
CITY PROJECT NO. 15-23 AGREEMENT FORM
JULY 2017 AGREEMENT AND BONDS-PAGE 1
liquidated damages, and has made itself aware of the actual loss incurred by the City due
to the inability to complete the Work within the time specified in the Notice to Proceed.
ARTICLE 3 -- CONTRACT PRICE
The City shall pay the Contractor for the completion of the Work, in accordance with the
Contract Documents, in current funds the Contract Price(s) named in the Contractor's Bid
Proposal and Bid Schedule(s), and any duly authorized Construction Contract Change
Orders approved by the City. The amount of the initial contract award in accordance with
the Contractor's Bid Proposal is Six Hundred Ninety Three Thousand, Five Hundred
and Sixty Dollars ($693,560).
Contractor agrees to receive and accept the prices set forth herein, as full compensation
for furnishing all materials, performing all work, and fulfilling all obligations hereunder.
Said compensation shall cover all expenses, losses, damages, and consequences arising
out of the nature of the Work during its progress or prior to its acceptance including those
for well and faithfully completing the Work and the whole thereof in the manner and time
specified in the Contract Documents; and, also including those arising from actions of the
elements, unforeseen difficulties or obstructions encountered in the prosecution of the
Work, suspension of discontinuance of the Work, and all other unknowns or risks of any
description connected with the Work.
ARTICLE 4-- THE CONTRACT DOCUMENTS
The Contract Documents consist of the Notice Inviting Bids, Instructions to Bidders, the
prevailing rate of per diem wages as determined by the Director of the California
Department of Industrial Relations, the accepted Bid and Bid Schedule(s), List of
Subcontractors, Local Business Preference Program — Good Faith Efforts, Non-
Discrimination Certification, Non-Collusion Declaration, Bidder's General Information, Bid
Security or Bid Bond, this Agreement, Worker's Compensation Certificate, Performance
Bond, Payment Bond, Standard Specifications, Special Provisions, the Drawings,
Addenda numbers None to None , inclusive, and all Construction
Contract Change Orders and Work Change Directives which may be delivered or issued
after the Effective Date of the Agreement and are not attached hereto.
ARTICLE 5 -- MUTUAL OBLIGATIONS
For and in consideration of the payments and agreements to be made and performed by
the City, the Contractor agrees to furnish all materials and perform all work required for
the above stated project, and to fulfill all other obligations as set forth in the aforesaid
Contract Documents.
City hereby agrees to employ, and does hereby employ, Contractor to provide the
materials, complete the Work, and fulfill the obligations according to the terms and
conditions herein contained and referred to, for the Contract Price herein identified, and
hereby contracts to pay the same at the time, in the manner, and upon the conditions set
forth in the Contract Documents.
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CITY PROJECT NO. 15-23 AGREEMENT FORM
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' 4
Contractor specifically acknowledges and agrees to be bound by the Wage Rates and
Labor Code requirements specified in the Contract Documents, including the requirement
to furnish electronic certified payroll records directly to the Labor Commissioner (via the
Division of Labor Standards Enforcement), and shall pay the general prevailing rate of per
diem wages as determined by the Director of the Department of Industrial Relations of the
State of California.
ARTICLE 6 -- PAYMENT PROCEDURES
The Contractor shall submit Applications for Payment in accordance with the Standard
Specifications as amended by the Special Provisions. Applications for Payment will be
processed by the City Engineer as provided in the Contract Documents.
ARTICLE 7 -- NOTICES
Whenever any provision of the Contract Documents requires the giving of a written Notice
between the parties, it shall be deemed to have been validly given if delivered in person
to the individual or to a member of the firm or to an officer of the corporation for whom it is
intended, or if delivered at or sent by registered or certified mail, postage prepaid, to the
last business address known to the giver of the Notice.
ARTICLE 8 -- INDEMNIFICATION
The Contractor agrees to indemnify and hold harmless the City, and all of its officers and
agents from any claims, demands, or causes of action, including related expenses,
attorney's fees, and costs, based on, arising out of, or in any way related to the Work
undertaken by the Contractor hereunder. This Article 8 incorporates the provisions of
Section 7-15 "Indemnification," of the Special Provisions, which are hereby referenced
and made a part hereof.
Prevailing Wages. Contractor agrees to fully comply with all applicable federal and
state labor laws including, without limitation California Labor Code Section 1720, et
seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section
16000, et seq. ("Prevailing Wage Laws"). Contractor shall bear all risks of payment or
non-payment of prevailing wages under California law, and Contractor hereby agrees to
defend, indemnify, and hold the City, its officials, officers, employees, agents and
volunteers, free and harmless from any claim or liability arising out of any failure or
alleged failure to comply with the Prevailing Wage Laws.
ARTICLE 9 -- NON-DISCRIMINATION
In connection with its performance under this Agreement, Contractor shall not
discriminate against any employee or applicant for employment because of race,
religion, color, sex, age, marital status, ancestry, national origin, sexual orientation,
gender identity, gender expression, physical or mental disability, or medical condition.
Contractor shall ensure that applicants are employed, and that employees are treated
during their employment, without regard to their race, religion, color, sex, age, marital
status, ancestry, national origin, sexual orientation, gender identity, gender expression,
SB 821 MISSING LINK SIDEWALKS
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15
physical or mental disability, or medical condition. Such actions shall include, but not be
limited to, the following: employment, upgrading, demotion or transfer; recruitment or
recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship.
ARTICLE 10 -- MISCELLANEOUS
Terms used in this Agreement which are defined in the Standard Specifications and the
Special Provisions will have the meanings indicated in said Standard Specifications and
the Special Provisions. No assignment by a party hereto of any rights under or interests
in the Contract Documents will be binding on another party hereto without the written
consent of the party sought to be bound; and specifically, but without limitation, monies
that may become due and monies that are due may not be assigned without such
consent (except to the extent that the effect of this restriction may be limited by law), and
unless specifically stated to the contrary in any written consent to an assignment, no
assignment will release or discharge the assignor from any duty or responsibility under
the Contract Documents.
The City and the Contractor each binds itself, its partners, successors, assigns, and legal
representatives, to the other party hereto, its partners, successors, assigns, and legal
representatives, in respect of all covenants, agreements, and obligations contained in the
Contract Documents.
SIGNATURES ON NEXT PAGE
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A C
i v
IN WITNESS WHEREOF, the City and the Contractor have caused this Agreement to be
executed the day and year first above written.
CITY OF PALM SPRINGS, APPROVED BY THE CITY COUNCIL:
CALIFORNIA
Date
By
David H. Ready
City Manager Agreement No.
ATTEST:
By
Kathleen D. Hart
Interim City Clerk
APPROVED AS TO FORM:
By
Edward Z. Kotkin
City Attorney
RECOMMENDED:
By
Thomas Garcia, P.E.
City Engineer
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CITY PROJECT NO. 15-23 AGREEMENT FORM
JULY 2017 AGREEMENT AND BONDS-PAGE 5
17
CONTRACTOR
By: TryCo General Engineering, a California Corporation
Firm/Company Name
By: By:
Signature (notarized) Signature (notarized)
Name: Name:
Title: Title:
A notary public or other officer completing this certificate verifies only the identity of the individual who
signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of
that document.
(This Agreement must be signed in the above (This Agreement must be signed in the above
space by one having authority to bind the space by one having authority to bind the
Contractor to the terms of the Agreement.) Contractor to the terms of the Agreement.)
State of ) State of )
County of )ss County of )ss
On On
before me, before me,
personally appeared personally appeared
who proved to me on the basis of satisfactory who proved to me on the basis of satisfactory
evidence to be the person(s) whose name(s) evidence to be the person(s) whose name(s)
is/are subscribed to the within instrument and is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed acknowledged to me that he/she/they executed
the same in his/her/their authorized capacity(ies), the same in his/her/their authorized capacity(ies),
and that by his/her/their signatures(s) on the and that by his/her/their signatures(s) on the
instrument the person(s), or the entity upon behalf instrument the person(s), or the entity upon behalf
of which the person(s) acted, executed the of which the person(s) acted, executed the
instrument. instrument.
I certify under PENALTY OF PERJURY under the I certify under PENALTY OF PERJURY under the
laws of the State of California that the foregoing laws of the State of California that the foregoing
paragraph is true and correct. paragraph is true and correct.
WITNESS my hand and official seal. WITNESS my hand and official seal.
Notary Signature: Notary Signature:
Notary Seal: Notary Seal:
SB 821 MISSING LINK SIDEWALKS
CITY PROJECT NO. 15-23 AGREEMENT FORM
JULY 2017 AGREEMENT AND BONDS-PAGE 6
1
ATTACHMENT 3
19
A L B E R T A.
Opp. #012344
A S S O C I A T E S
July 5, 2017
Corporate Headquarters
3788McCrayStreet Mr. Savat Khamphou, P.E.
Riverside,CA92506 City of Palm Springs
951.686A070 3200 E. Tahquitz Canyon Way
Palm Desert Office Palm Springs, CA, 92262-2743
41-990 Cook St.,Bldg.I-#801 B
Palm Desert,CA92211 RE: Proposal for Staking and Construction Assistants Services for
951,686,1070 SB 821 Missing Link Sidewalks Project
Murrieta Office
41391 Kalmia Street 4320
Murrieta.CA 92562 Dear Savat,
951M6.1070
Albert A. WEBB Associates is pleased to provide you with this proposal for
Staking and Construction Assistants Services for SB 821 Missing Link Sidewalks
Project in the City of Palm Springs, CA. Enclosed you will find our Scope of Work
(Exhibit "A"), and Compensation for Services (Exhibit "B") for your review and
consideration.
The proposed Scope of Services is based on the bid set of improvement plans
provided. We have done our best to anticipate your project's development
requirements.
If you find this proposal acceptable, please provide us with a standard contract for
execution. We appreciate this opportunity to be of service to your firm and look
forward to hearing from you. If you have any questions regarding this proposal,
please contact us at 951-686-1070.
Sincerely,
ALBERT A. WEBBB�ASSOCIATES
9w d�Ur
Dilesh Sheth, P.E., T.E.
Vice President
www,webbessociates.com
EXHIBIT "A" SCOPE OF SERVICES
Our understanding of the needs for this proposed development is as follows:
WEBB will provide construction staking and construction support services for the sidewalk and street
improvements for SB 821 Missing Link Sidewalks project.
Construction Staking
Field Coordination/Office Calculations
• Provide coordination with the contractor and scheduling of field surveyors with the client/client
representative.
• Provide office support to the field surveyors consisting of task setup, calculating and plotting, and
preparation of grade sheets for those items to be staked as requested by the client/client
representative.
• Provide review and cataloging of all developed field compiled data. Distribute digital grade sheets to
client/client representative for their distribution to agency and/or contractors.
• Attend one pre-construction meeting and one close-out meeting with the client/client representative.
Establish Field Control
• Provide horizontal and vertical survey control points throughout the progress of the project, including
the setting of project bench marks.
Removal Limits
Pavement removals. Consists of marking (paint) limits for removal of Asphalt, AC Dike and Curb.
Curb, Curb with Gutter, AC Dike and Edge of Pavement
• Curb, Curb with Gutter, and Temporary Curb or AC Berm. Consists of stakes being set at 25-foot
intervals offset from curb face and graded to top of curb. Includes center of driveways, curb returns,
(BCs) beginning and (ECs) end of curves, and grade breaks. Includes Limonite Ave. and center
median.
• Edge of Pavement, AC Dike. Consists of stakes being set at 25-foot intervals offset from edge of
pavement and graded to finish surface. Includes (BCs) beginning and (ECs) end of curves, and grade
breaks. Includes Limonite Ave. and Restaurant area.
• Curb returns and ramps. Consisting of 3 stakes per curb return. Stakes to be offset from curb face
and graded to top of curb. Includes 1 stake for the centerline of handicap access ramp.
Miscellaneous Staking
• Staking proposed curb location and elevation for power pole relocation as needed
• Staking centerline of driveways and ADA Ramps
• Staking retaining curbs
• Staking Traffic Signal poles, cabinet, controller, pull boxes
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Construction Assistance
• Respond to request for information (RFI) regarding design drawings and technical provisions during
bidding phase.
• Assist City of Palm Springs in preparation of addenda in response to RFIs.
• Attend the pre-construction meeting.
• Respond to request for information (RFI) regarding design drawings and technical provisions during
construction phase.
• Attend the project construction meetings (2) on as needed basis.
• Incorporate redline comments prepared by the Contractor and Project Inspector and develop as-built
plans.
• The City will review and approval submittals.
Additional Services
Services which are not identified herein as services to be performed by Webb Associates and are
not typically associated with the services outlined in Exhibit "B" are considered Additional
Services for the purposes of this proposal. The client may request that Webb Associates
perform services which are additional services. Webb Associates will perform such additional
services upon execution of an amendment to this Agreement setting forth the scope, schedule,
and fee for such additional services.
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22
EXHIBIT "B" COMPENSATION FOR SERVICES
Work shall be billed on an hourly basis not to exceed the amount indicated below without prior
authorization from the client. Total fees for services shown in the Scope of Work (Exhibit "A") shall be
$26,740.00. Charges for services will be billed monthly on a percent complete basis. A breakdown of our
fees per bid schedule is listed below:
Indian Canyon Drive
(South of San Rafael Drive, Bid Schedule A) $5,350
Indian Canyon Drive
(South of Racquet Club Road, Bid Schedule B) $8,170
Racquet Club Road & Farrell Drive
(From Sunrise to Vista Chino, Bid Schedule C) $13.220
TOTAL $26,740
Exhibit "B" - compensation for SB 821 CP 15-23
` m $
U p ifi
to — > — �r
4 � �
Item No item a < a. a.
A-1 Conetruction Stakkrg.Fuld Cow.&Office Support 8 2 2 2 4 18 $ 2,730
Cunstru--tlun Staking,Frek1 Ccor.&Office Support .. 18
A-2 lConstruction Phase Support 2 4 2 8 16 $ 2,620
Construction Phase Support 16 .. ..
Bid Schedule A Total 2 8 4 2 4 1 2 12 34 $ 6,350
B-1 Construction Staid%Field Coor.&Office Support 12 6 2 2 4 26 $ 3,960
Construction Stakng.Field Cow.&Office Support - 1 26 3,�60
B-2 Construction Phase Support 4 4 6 4 8 20 4,210
Constructiun Phase Support .. 26 $ 4,210
Bid Schedule B Total 4 12 10 6 6 2 12 52 $ 8.170
C-1 Construction Stalling,Reid Coor.&Office Support 20 8 4 2 6 40 1$ 6,000
Construction Staking,Feld Coor.&Oftice Support 40 - 8.�"4h0
C-2 Construction Phase Support 6 4 12 6 16 44 $ TOM
Construction Phase Support 44
Bid Schedule C Toth 6 20 12 12 TO 2 22 84 $13,220
Bid Schedule G Total $26,740
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23
ATTACHMENT 4
F I L E D / P 0 S TIE D
County of Riverside.
Peter dana
Assessor-County Clerk-Recorder NOTICE OF EXEMPTION
ou
E-201700443
04/17/2017 03:56 PM Fee: $ 50.00
Page 1 of 2 MAY 2 4 2017
asearch From: City of Palm Springs
Remove: By: , Depu!y 1 121 3200 E.Tahquitz Canyon Way
Palm Springs, CA 92262
® Clerk of the Board
County of Riverside
P.O. Box 751
Riverside, CA 92502-0751
Project Title: Measure J Community Projects—Sidewalk Gap Closure Improvements, City Project No. 15-31
Project Applicant: City of Palm Springs
Project Location (Specific):
Street Between
Alejo Road Calle Encilia and Calle El Segundo
Amado Road Farrell Drive and Sunrise Way
Arenas Road Belardo Road and Tennis Club Road
Baristo Road Belardo Road and Tennis Club Road
Baristo Road Farrell Drive and Sunrise Way
Camino Real So. Riverside and Indian Trail
E. Palm Canyon Driftwood Drive and Calle Rolph
Farrell Drive Racquet Club and Vista Chino
Indian Canyon Drive Mel and Vista Chino
Indian Canyon Drive Racquet Club and Via Olivera
Indian Canyon Drive. San Rafael Drive and Simms Road
Murray Canyon Dr. Kings Road and Toledo Ave.
Racquet Club Road Sunrise to Cerritos Drive
Racquet Club Road: Cerritos Drive and Farrell Drive
Racquet Club Cardillo to North Palm Canyon
Sunny Dunes Road S. Palm Canyon and Calle Amigo
Project Location (City): City of Palm Springs Project Location (County): Riverside
Project Description: Installation of Concrete Curb and Gutter, Driveways, Sidewalks and Access Ramps.
Name of Public Agency Approving Project: City of Palm Springs
Name of Person or Agency Carrying Our Project: City of Palm Springs, Engineering Services Department
3200 E.Tahquitz Canyon Way, Palm Springs, CA 92262
Exempt Status: (check one)
❑ Ministerial (Sec. 21080(b) (1); 15268);
❑ Declared Emergency (Sec. 21080(b) (3); 15269(a));
❑ Emergency Project(Sec. 21080(b) (4); 15269 (b)(c));
® Categorical Exemption. State type and section number: 15301 Class 1(c)—Existing Facilities
❑ Statutory Exemptions. State code number:
c.;
Reasons why project is exempt: Class 1 consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor
alternation of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible
or no expansion of use beyond that existing at the time of the lead agency's determination. The type of"existing facilities"to be
considered exempt is determined by whether the project involves negligible or no expansion of an existing use, and includes
existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities. Therefore, Measure J
Community Projects — Sidewalk Gap Closure Improvements, City Project No. 15-31, is considered categorically exempt from
CEQA for the locations identified.
Lead Agency Contact Person: Marcus L. Fuller, PE, PLS Area Code/Telephone/Extension: (760) 322-8380
If filed by applicant:
1.Attach certified document of exemption finding.
2.Has a Notice of Exemption been filed by the public agency approving the project? ❑Yes ❑ No
Signature: Date: Title: Asst. City Manager/City Enc+—/", ineer
® Signed by Lead Agency❑Signed by Applicant
Authority cited: Sections 21083 and 21110, Public Resources Code Date received for filing at OPR:
Reference: Sections 21108, 21152, and 21152.1, Public Resources Code.
n6
L C'