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HomeMy WebLinkAbout9/6/2017 - STAFF REPORTS - 1.H. w a u a w r + G�+IOfATfO T9 Y Cg41FOR��P City Council Staff Report Date: September 6, 2017 CONSENT CALENDAR Subject: ACCEPTANCE OF THE PALM SPRINGS LIBRARY LED INFORMATION SIGN, CITY PROJECT NO. 15-28 From: David H. Ready, City Manager Initiated by: Engineering Services Department SUMMARY Formal City Council acceptance of the Palm Springs Library LED Information Sign, City Project No. 15-28, is required to document the completion of the public works improvement, and to allow the City's filing of a Notice of Completion with the Riverside County Recorder in accordance with Section 9200 of the California Civil Code. RECOMMENDATION: 1) Accept the public works improvement identified as the Palm Springs Library LED Information Sign, City Project No. 15-28, as completed in accordance with the plans and specifications; and 2) Authorize the City Engineer to execute and file for recordation with the Riverside County Recorder a Notice of Completion for the Palm Springs Library LED Information Sign, City Project No. 15-28. STAFF ANALYSIS: On October 19, 2016, the City Council awarded a construction contract to A Good Sign and Graphics Company in the amount of $101,750 for the Palm Springs Library LED Information Sign, City Project No. 15-28, (Project). The scope of the Project included the construction of a cast-in-place concrete monument sign, electronic message center displays, minor turf removal, soil preparation, electrical system, lighting fixtures, rock cobbles, decomposed granite, decorative boulders, planting and irrigation. An aerial map of the site is identified on the subsequent page. ITEM NO. 14 City Council Staff Report September 6, 2017— Page 2 Acceptance of City Project No. 15-28 sv , fit L All t F M- F70 Ih 'i 1' kn Location Map The Contractor satisfactorily completed the Project on August 8, 2017. Staff has conducted a final inspection and found the work to be in compliance with the contract bid documents (plans and specifications). Staff recommends that the City Council accept the Project as required by Section 9200 of the California Civil Code, and authorize the City Engineer to file and record a Notice of Completion within 15 days of the City Council's action. A copy of the Notice of Completion to be submitted to the County is included as Attachment 1. ENVIRONMENTAL IMPACT: Section 21084 of the California Public Resources Code requires Guidelines for Implementation of the California Environmental Quality Act ("CEQA"). The Guidelines are required to include a list of classes of projects which have been determined not to have a significant effect on the environment and which are exempt from the provisions of CEQA. In response to that mandate, the Secretary for Resources identified classes of projects that do not have a significant effect on the environment, and are declared to be categorically exempt from the requirement for the preparation of environmental documents. In accordance with Section 15301 "Existing Facilities," Class 1 projects consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public structures; therefore, the Palm Springs Library LED Information Sign, City Project. No. 15-28 is considered categorically exempt from CEQA, and a Notice of Exemption has been prepared and filed with the Riverside County Clerk. 02 City Council Staff Report September 6, 2017— Page 2 Acceptance of City Project No. 15-28 t_ Tr..: iRK�iltr 111i■��� !. r, P � r. F yY Location Map The Contractor satisfactorily completed the Project on August 8, 2017. Staff has conducted a final inspection and found the work to be in compliance with the contract bid documents (plans and specifications). Staff recommends that the City Council accept the Project as required by Section 9200 of the California Civil Code, and authorize the City Engineer to file and record a Notice of Completion within 15 days of the City Council's action. A copy of the Notice of Completion to be submitted to the County is included as Attachment 1. ENVIRONMENTAL IMPACT: Section 21084 of the California Public Resources Code requires Guidelines for Implementation of the California Environmental Quality Act ("CEQA"). The Guidelines are required to include a list of classes of projects which have been determined not to have a significant effect on the environment and which are exempt from the provisions of CEQA. In response to that mandate, the Secretary for Resources identified classes of projects that do not have a significant effect on the environment, and are declared to be categorically exempt from the requirement for the preparation of environmental documents. In accordance with Section 15301 "Existing Facilities," Class 1 projects consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public structures; therefore, the Palm Springs Library LED Information Sign, City Project. No. 15-28 is considered categorically exempt from CEQA, and a Notice of Exemption has been prepared and filed with the Riverside County Clerk. 02 City Council Staff Report September 6, 2017—Page 2 Acceptance of City Project No. 15-28 FISCAL IMPACT: $70,000 is currently budgeted for the Project through the Library Endowment Trust Fund (Fund 151) in Account No. 151-2752-51033. On September 29, 2016, the Library Board approved an additional appropriation of $75,000 for the Project. A total of $145,000 has been appropriated for the Project to date. Table 1 below is a summary of the total costs incurred for the Project. FY 14115 FY 15116 FY 16117 FY 17118 Phase Expenditure Expenditure Expenditure Expenditure Final Cost Administration $2,228.06 $1,647.88 $3,875.94 Design $16,394.73 $1,436.02 $1,162.89 $18,993.64 Inspection $8,257.12 $8,257.12 Construction Contract $96,662.50 $5,087.50 $101,750.00 Contract Change Orders Total Cost $18,622.79 $108,003.52 $6,250.39 $132,876.70 Table 1 The Project was funded through the following sources as shown in Table 2: Fund Name Account Actual Library Endowment Trust 151-2752-51033 $145,000.00 Total Expenditures for Project $132,876.70 Project Budget $145,000.00 Remaining Balance $12,123.30 Table 2 The City is holding retention of $5,087.50 for A Good Sign and Graphics Company pending acceptance of the improvements and filing of the Notice of Completion with the County Recorder's office. The Finance Department will add the cost of this project to the City's fixed asset system to include the creation of these assets in compliance with Governmental Accounting Standard Board (GASB) 34 Standards for Financial Reporting of Infrastructure Assets. C3 City Council Staff Report September 6, 2017—Page 2 Acceptance of City Project No. 15-28 SUBMITTED S Marcus L. Fuller, MPA, P.E., P.L.S. Thomas Garcia, P.E. Assistant City Manager City Engineer David H. Ready, Esq., Ph. . City Manager Attachments: 1. Notice of Completion 04 Attachment 1 65 Recording Requested By: City of Palm Springs When Recorded Mall To: Name Kathleen D.Hart,Interim City Clerk Street Address 3200 E.Tahquitz Canyon Way City&State Palm Springs,CA 92262 SPACE ABOVE THIS LINE FOR RECORDERS USE NOTICE OF COMPLETION (CA Civil Code§§8180-8190,8100-8116,9200-9208) NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is an owner of an interest of estate in the hereinafter described real property,the nature of which interest or estate is: J.ea6e1 el ft6 (e.g.fee,leasehold,joint tenancy,etc.) 2. The full name and address of the undersigned owner or reputed owner and of all co-owners or reputed co-owners are: Name Street and No. City State City of Palm Springs 3200 E.Tahquitz Canyon Way Palm Springs CA 3. The name and address of the direct contractor for the work of improvement as a whole is: A Good Sign and Graphic Company,2110 S.Susan Street,Santa Ana,CA 92704 4. This notice is given for(check one): 0 Completion of the work of improvement as a whole. ❑ Completion of a contract for a particular portion of the work of improvement(per CA Civ.Code§8186). 5. If this notice is given only of completion of a contract for a particular portion of the work of improvement(as provided in CA Civ.Code § 8186),the name and address of the direct contractor under that contract is: Not Applicable. 6. The name and address of the construction lender,if any,is: Not Applicable. 7. On the 8 day of August 20 ,there was completed upon the herein described property a work of improvement as a whole(or a particular portion of the work of improvement as provided in CA Civ.Code§8186)a general description of the work provided: City Project 15-28,Palm Springs Library LED Information Sign 8. The real property herein referred to is situated in the City of Palm Springs County of Riverside State of California,and is described as follows: APN:502-200-001 9. The street address of said property is: 300 S.Sunrise Way 10. If this Notice of Completion is signed by the owner's successor in interest,the name and address of the successor's transferor is: Not applicable I certify(or declare)under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Date: By: Signature of Owner or Owner's Authorized Agent-City Engineer for City of Palm Springs Thomas Garcia,City Engineer ©Porter Law Group,Inc.2013 Print Name,and Title Page 1 of 2 06 VERIFICATION I, Thomas Garcia state:I am the City Engineer _("Owner","President", "Authorized Agent","Partner",etc.)of the Owner identified in the foregoing Notice of Completion.I have read said Notice of Completion and know the contents thereof;the same is true of my own knowledge. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed on (date),at Palm Springs (city), CA (State). Signature of Owner or Owner's Authorized Agent Thomas Garcia,City Engineer A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached,and not the truthfulness,accuracy,or validity of that document. STATE OF CALIFORNIA COUNTY OF On (date), before me, Notary Public (name and title of officer) personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument. I certify under PENALTY OF PURJURY under the laws of the State of California that the foregoing paragraph is true and correct. Witness my hand and official seal. Page 2 of 2 Signature 07