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cgOFORWVP City Council Staff Report
DATE: September 6, 2017 NEW BUSINESS
SUBJECT: REPORT AND RATIFICATION OF AWARD OF A CONSTRUCTION
CONTRACT TO ATP GENERAL ENGINEERING CONTRACTORS, LLC.,
A CALIFORNIA CORPORATION, IN THE AMOUNT OF $2,869,700;
APPROVAL OF A PURCHASE ORDER IN AN AMOUNT NOT TO
EXCEED $105,800 TO INTERWEST CONSULTING GROUP FOR
CONSTRUCTION MANAGEMENT, INSPECTION AND MATERIALS
TESTING SERVICES FOR THE 2017 PAVEMENT REHABILITATION
PROJECT, CITY PROJECT NO 17-01.
FROM: David H. Ready, City Manager
BY: Engineering Services Department
SUMMARY
On July 19, 2017, City Council authorized the City Manager to award the contract for
the 2017 Pavement Rehabilitation Project, City Project No. 17-01, (the "Project") to
avoid delays during the Council's August recess, subject to reporting and ratification by
City Council at the September 6, 2017 meeting. The recommended action will formally
report and ratify the contract with ATP General Engineering Contractors, LLC, a
California corporation; and approve a Purchase Order with Interwest Consulting Group
to provide the City with construction inspection and administrative support services
required for the Project.
RECOMMENDATION:
1. Receive report of the City Manager's award and ratification of a construction contract
(Agreement No. A7002) to ATP General Engineering Contractors, LLC, a California
corporation, in the amount of $2,869,700 for the 2017 Pavement Rehabilitation
Project, City Project No. 17-01;
2. Delegate authority to the City Manager to approve and execute construction contract
change orders up to $286,970 with all change orders reported to the City Council;
3. Authorize a Purchase Order to Interwest Consulting Group, pursuant to On-Call
Agreement No. 6686, in an amount not to exceed $105,800 for construction
management, inspection and materials testing services for the 2017 Pavement
ITEM NO. c_G
City Council Staff Report
September 6, 2017 -- Page 2
Ratify Construction Contract—CP 17-01, 2017 Pavement Rehabilitation
Rehabilitation Project, City Project No. 17-01; and
4. Authorize the City Manager to execute all necessary documents.
BACKGROUND:
On June 21 , 2017, the City Council reviewed and approved the plans and specifications
and authorized staff to bid the construction of the 2017 Pavement Rehabilitation Project,
City Project No. 17-01 (the "Project"). Included in the staff report were a list of streets to
be rehabilitated in the Project, with Pavement Condition Indices (PCI) ranging between
46-51 (Letter Grade D) and is included for reference as Attachment 1. Previous years'
projects completed repairs on streets with scores up to PCI 45. Some streets with PCIs
between 46-51 that would have otherwise been included in this Project were
recommended to be deferred based on Desert Water Agency's (DWA) need to replace
water lines in those streets. Staff recommends that these deferred streets be addressed
in a future project once DWA has completed the water line replacement/maintenance
work within those streets.
On June 24, and July 1, 2017, the Project was advertised for bids with a bid opening
scheduled for July 27, 2017. On July 19, 2017, the City Council authorized the City
Manager to award the contract during the Council's August recess subsequent to bid
opening and verification of bid results, to the lowest responsive, responsible bidder. This
would allow the contract execution and notice to proceed to occur in a more timely
fashion and begin construction in the summer months minimizing impacts on the City's
residents and visitors during the City's peak fall and winter seasons.
On July 27, 2017, at 3:00 p.m., the Procurement and Contracting Division received four
construction bids from the following contractors:
Company Location Bid Amount
ATP General Engineering San Diego, CA $2,869,700
Matich Corporation San Bernardino, CA $3,139,713
All American Asphalt Corona, CA $3,511,289
Granite Construction Company Indio, CA $3,874,520
The Engineer's estimate for the Project as reported to the City Council on July 19, 2017,
was $3,200,000; a full bid summary is included as Attachment 2.
Bid Analysis
As part of the City's normal bid review process, staff .reviewed all the bid documents
submitted by the apparent low bidder, ATP General Engineering Contractors, LLC, to
ensure compliance with the Instructions to Bidders.
02
City Council Staff Report
September 6, 2017-- Page 3
Ratify Construction Contract—CP 17-01, 2017 Pavement Rehabilitation
Through City Council's action on July 19, 2017, authorizing the City Manager to award
the construction contract during Council's August recess, the City Manager has
awarded the contract to the lowest bid submitted by ATP General Engineering
Contractors, LLC, with the determination from staff that ATP General Engineering
Contractors, a California corporation from San Diego, California submitted the lowest
responsive bid.
Public Works Contractor Registration Law(SB 854)
Under California Labor Code Section 1771 .1, as amended by Senate Bill (SB) 854
(2014), unless registered with the State of California Department of Industrial Relations
(DIR), a contractor may not bid, nor be listed as a subcontractor, for any bid proposal
submitted for public works projects on or after March 1, 2015. Similarly, a public entity
cannot award a public works contract to a non-registered contractor, effective April 1,
2015. Staff has reviewed the DIR's contractor registration database, and has confirmed
that ATP General Engineering, and the listed subcontractors, are registered with the
DIR, and are appropriately licensed.
ATP General Engineering Contractors, LLC., of San Diego, California submitted the
lowest responsive bid. Staff reviewed the bid, references, and contractor's license, and
found the Contractor to be properly licensed and qualified. A copy of the construction
contract with ATP General Engineering Contractors, LLC, for the 2017 Pavement
Rehabilitation project is included as Attachment 3.
Local Business Preference Compliance
Section 7.09.030 of the Palm Springs Municipal Code, "Local Business Preference
Program," requires prime contractors to use good faith efforts to sub-contract the supply
of materials and equipment to local business enterprises and to sub-contract services to
businesses whose work force resides within the Coachella Valley; submission of a good
faith efforts is required. Westcon Construction, a subcontractor located in Indio,
California is listed as performing work for the contractor. California Commercial
Asphalt, located in Indio, CA is listed as a supplier for the contractor. Use of these
companies located in the Coachella Valley meet the requirements of the Local Business
Preference Compliance.
Construction Management and Inspection Services
On April 1 , 2015, the City Council approved agreements for on-call Public Works capital
project construction management, inspection and materials testing services with Dudek
& Associates, Interwest Consulting Group, Inc., and Willdan Engineering to provide first
class as-needed construction management and inspection ("Owner's Rep") services
associated with a variety of future Public Works capital projects. Accordingly, staff had
solicited proposals from these on-call firms for the required construction phase services.
Based on their services with recent and on-going projects of a similar nature, staff
C3
City Council Staff Report
September 6, 2017-- Page 4
Ratify Construction Contract—CP 17-01, 2017 Pavement Rehabilitation
recommends City Council authorize the issuance of a Purchase Order with Interwest
Consulting Group in an amount not to exceed $105,800 on the basis of scope and fee.
A copy of the proposal for construction phase services provided by Interwest
Engineering is included as Attachment 4.
ENVIRONMENTAL IMPACT:
Section 21084 of the California Public Resources Code requires Guidelines for
Implementation of the California Environmental Quality Act ("CEQA"). The Guidelines
are required to include a list of classes of projects which have been determined not to
have a significant effect on the environment and which are exempt from the provisions
of CEQA. In response to that mandate, the Secretary for Resources identified classes
of projects that do not have a significant effect on the environment, and are declared to
be categorically exempt from the requirement for the preparation of environmental
documents. In accordance with Section 15301 "Existing Facilities," Class 1 projects
consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor
alteration of existing public structures, facilities, mechanical equipment or topographical
features involving negligible or no expansion of use beyond that existing at the time of
the lead agency's determination. Therefore, in accordance with Section 15301(c), staff
has determined that the 2017 Pavement Rehabilitation Project, City Project No. 17-01 is
considered categorically exempt from CEQA. A Notice of Exemption has been prepared
and filed with the Riverside County Clerk for City Project 17-01. A copy of the Notice of
Exemption is included as Attachment 5.
FISCAL IMPACT:
On June 7, 2017, the City Council adopted the 2017/2018 fiscal year budget which
includes a $3,000,000 appropriation from the Measure J Capital Fund for street repairs.
Local Measure A (Fund 134) funds are also available from the 2016/2017 fiscal year
budget with additional funds in the amount of $500,000 appropriated as part of the
2017/2018 fiscal year budget. The Project's overall budget and available funding are
identified below in Table 1:
Table of Project Costs Amount
Local Measure A Fund (FY 16/17) $205,000
Local Measure A Fund (FY 17/18) $500,000
Measure J Capital Project Fund (FY 17/18) $3,000,000
Project Administration (Through 6/30/17 ($30,000)
Project Administration Estimated $20,000)
Construction Engineering & Inspection $105,800
Construction Contract ($2,869,700)
Contingency 10% $286,970
Remaining Balance $392,530
Table 1
04
City Council Staff Report
September 6, 2017-- Page 5
Ratify Construction Contract—CP 17-01, 2017 Pavement Rehabilitation
Funds to encumber for award of the construction contract in the amount of $2,869,700
with ATP General Engineering are available from the following accounts:
• Measure J Account No. 260-4500-50809: $2,869,700
Funds to encumber for approval of a Purchase Order with Interwest Consulting Group
to provide construction management, inspection and materials testing services in the
amount of $105,800 are available from the following account:
• Local Measure A Account No. 134-4498-50225: $105,800
SUBMITTED
17
Thomas Garcia, P.E. M rcus L. Fuller, MPA, P.E., P.L.S.
City Engineer Assistant City Manager
David H. Ready, Es
City Manager
Attachments:
1. Listing of Approved Streets
2. Bid Summary
3. Copy of Construction Contract Awarded
4. Interwest Consulting Group Proposal
5. CEQA Notice of Exemption
05
ATTACHMENT 1
Recommended List of Streets -2017 Pavement Rehabilitation, Project CP 17-01
Name From To Length Width True Area PCI Neighborhood Grade Map Area
LINDA VISTA ROAD S/5 PASEO EL MIRADOR E/5 PASATIEMPO ROAD 904 33 29,832 45 Movie Colony East D 6
AVENIDA PALMERA W/S CALLE PALO FIERRO E/S VIA SALIDA 539 33 17,787 46 Taquitz River Estates D 4
CAMINO CENTRO N/S CAMINO SUR N/S S VIA LAS PALMAS 588 31 18,228 46 Old Las Palmas D 6
NAVAJO DRIVE S/S TWIN PALMS DRIVE N/S LA VERNE WAY 2021 25 50,525 46 Twin Palms D 1
PANORAMA ROAD 5/S CHINO CANYON ROAD-E END CHINO CANYON ROAD-NW END 2380 17 40,460 46 D 6
RAMON ROAD FRONTAGE(N.SIDE) E/5 COMPADRE ROAD N/S RAMON ROAD 657 30 19,710 46 D 5
SONORA ROAD W/S CALLE ROLPH E/S SAGEBRUSH ROAD 225 33 1 7,425 46 lDeepweIl Estates D 4
SONORA ROAD W/S EL CIELO ROAD E/5 SAN JOAQUIN 2085 36 75,060 46 Los Compadres D 4
SONORA ROAD W/S CERRITOS ROAD E/S SUNRISE WAY 1300 36 46,800 46 Sonora Sunrise D 4
VISTA CHINO W/S VIA NORTE E/S VIA MONTE VISTA 945 29 25,605 46 Vista Las Palmas D 6
WEST PALM CANYON DRIVE S/S 5 PALM CANYON DRIVE 5/S E PALM CANYON DRIVE 524 36 32,436 46 D 4
ANZATRAIL E/S BARONA ROAD W/S ARABY DRIVE 1300 19 24,700 47 Araby Commons D 1
AVENIDA OLANCHA E/S CALLE MARCUS W/S SUNRISE WAY 217 25 5,425 47 Deepwell Estates D 4
BERNE DRIVE N/S VIA ESCUELA N END(CDS) 410 33 15,640 47 Racquet Club Estates D 7
GEORGE DRIVE N/S VIA ESCUELA N END(CDS) 410 33 15,640 47 Racquet Club Estates D 7
MESA DRIVE N/S CAMINO CARMELITA S/S CRESTVIEW DRIVE 1575 24 37,800 47 The Mesa D 1
ROBERTO DRIVE N/S VIA ESCUELA N END(CDS) 410 33 15,640 47 Racquet Club Estates D 7
SONORA ROAD W/S FARRELL DRIVE E/S CERRITOS ROAD 1279 36 46,044 47 Sonora Sunrise D 4
CAMINO SUR W/S CAMINO DEL CORTO E/5 VIA MONTE VISTA 1875 25 46,875 48 Old Las Palmas D 6
EL PLACER RD N/S SUNNY DUNES N/S SAN RAPHAEL 446 33 14,718 48" Demuth Park D 3
EL PLACER RD N/S CALLE SAN RAPHAEL N/S MESQUITE AVENUE 384 36 13,824 48 Demuth Park D 3
SAN MARCO WAY E/S PUERTO DEL SOL W/5 INDIAN CANYON DRIVE 570 22 1 12,540 48 1 Racquet Club West D 7
SEVEN LAKES DRIVE W/S GENE AUTRY TRAIL W/S MIRAMONTE CIRCLE 393 36 14,148 48 D 2
SONORA ROAD W/S SUNRISE WAY E/S CALLE MARCUS 217 33 7,161 48 Deepwell Estates D 4
CRESTVIEW WAY W/S MESA DRIVE E/S RIDGE ROAD 1226 26 31,876 49 The Mesa D 1
JUAN CIRCLE S/S GATEWAY DRIVE S END(CDS) 166 32 7,965 49 Desert Highland D 3
ALONDRA WAY W/S COMPADRE ROAD W END(CDS) 385 32 15,045 50 Los Compadres D 4
AVENIDA OLANCHA E/S CALLE ROLPH W/5 CALLE MARCUS 214 25 5,350 50 Deepwell Estates D 4
CAMINO PAROCELA E/S PASEO DOROTEA W/S CALLE SANTA CRUZ 635 31 19,6851 50 Demuth Park D 3
MESA DRIVE N/S CRESTVIEW DRIVE S/5 EL CAMINO WAY 454 24 10,896 50 The Mesa D 1
MONTEREY ROAD S/5 ALEJO ROAD N/S AMADO ROAD 1284 25 32,100 51 D 5
PAR DRIVE W/S BIRDIE WAY E/S GENE AUTRY TRAIL FRNTG RD 530 36 19,803 51 D 2
LEISURE WY* W/S VIA MONTE VISTA E/S HIGH ROAD 753 33 24,849 55 Vista Las Palmas D 6
CIVIC DR* N/S BARISTO ROAD S/S TAHQUITZ CANYON WAY 1249 36 44,964 55 D 5
DRY FALLS ROAD' N/S CRESCENT DRIVE S/S LEISURE WAY 600 33 19,800 53 Vista Las Palmas D 6i
DILLON ROAD' 1028 FT EAST OF KAREN AVE 2078 FT EAST OF KAREN AVE 1050 12 1 12,600 66'• C
SOUTH PALM CYN• S/S CANTINA WAY N/S AVENIDA GRANADA 1144 60 68,640 57 Canyon Corridor C 1
ANZUELO CIRCLE W/S EL CIELO ROAD W END(CDS) 380 32 14,407 51 Los Com acres D 4
AVENIDAOLANCHA E/S SAGEBRUSH ROAD W/S CALLE ROLPH 225 25 5,625 51 Deepwell Estates D 4
BALBOA CIRCLE W/S CAMINO REAL W END(CDS) 340 36 15,046 51 D 1
BEVERLY DRIVE S/S SONORA ROAD N/S ESCOBA DRIVE 1271 36 45,756 51 Los Compadres D 4
BIRDIE WAY N/S EAGLE WAY S/S PAR DRIVE 819 36 30,201 51 D 2
CAMEO WAY W/S JOSHUA TREE PLACE E/S CAMINO REAL 275 32 8,800 51 Twin Palms D 1
CERRITOS DRIVE S/S ALEJO DRIVE N/S AMADO ROAD 1270 1 36 1 45,7201 51 1D 5
Name From To Length Width True Area PCI Neighborhood Grade Map Area
CHEROKEE WAY S/S SEVEN LAKES DRIVE N/S E PALM CANYON DRIVE 986 60 59,160 51 D 2
COMPADRE ROAD 5/5 RAMON ROAD N/S SUNNY DUNES ROAD 1313 36 47,718 51 D 4
DIVOT LANE S/5 PAR DRIVE N/S EAGLE WAY 819 36 29,484 51 D 2
EL CAMINO WAY W/S S PALM CANYON DRIVE W END 1131 32 36,292 51 The Mesa D 1
GRANITE)CIRCLE N/S VIA LAS PALMAS N END(CDS) 132 33 7,081 51 Vista Las Palmas D 6
KAWEAH ROAD N/S STEVENS ROAD S/S VIA SOL 286 33 9,438 51 Vista Las Palmas D 6
MARION WAY W/S LA VERNE WAY E/S CALIENTE ROAD 417 36 15,012 51 lTwin Palms D 1 1
OCOTILLOAVENUE W/S MANZANITA AVENUE W END 132 25 3,300 51 Deepwell Estates D 4
PAROCELA PLACE W/S WARM SANDS DRIVE S/5 CAMINO PAROCELA 532 33 17,556 51 Warm Sands D 4
ROSA PARKS ROAD W/S EASTGATE ROAD E/S VIDEO ROAD 1215 32 38,880 51 Desert Highland D 8
SAN 10AQUIN DRIVE E/S FARRELL DRIVE N/S SONORA ROAD 1116 33 36,828 51 Los Compadres D 4
SAN MARTIN W/S EL CIELO ROAD W END(CDS) 380 32 14,407 51 Los Compadres D 4
SEQUOIA PLACE W/S YOSEMITE DRIVE E/S ALHAMBRA DRIVE 479 36 16,848 51 Indian Canyons D 1
VERADA SUR W/S CAMINO CENTRE) E/S CAMINO MIRASOL 1097 28 30,716 51 Old Las Palmas D 6
YUCCA PLACE N/S Na
DRIVE S/S MARIN WAY 612 25 15,300 51 Twin Palms D 1
TOTAL 1,491,071 SF
•Streets with PCI value higher than 51 are Arterials with a higher priority and streets in critical need of repair as determined by Engineering and Street Maintenance
'•Labeled PCI 70 in final report. Afterfield review,corrected to PCI 48 consistent with adjacent segment.
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ATTACHMENT2
2017 PAVEMENT REHABILITATION
CITY PROJECT 17-01
BID SUMMARY Bid Opening:July 27,2017
BID SCHEDULE A(REVISED) O GENERAL
NTRACTING
C
QUANT. UNIT CO MATICH CORPORATION ALL AMERICAN ASPHALT GRANITE CONSTRUCTION
BID ITEM ITEM DESCRIPTION UNIT PR. TOTAL UNIT PR. TOTAL UNIT PR. TOTAL UNIT PR. TOTAL
1 Mobilization 1 LS $1W,000.00 $100,000.00 $193,000.00 $193,000.00 $200,000.00 $200,000.00 $54,112.00 $54,112.00
2 Temporary Traffic Control 1 LS $197,188.00 $197,188.00 $119,000.00 $119,000.00 $25,000.00 $25,000.00 $100,000.00 $100,000.00
3 Water Pollution Control 1 LS $3,500.00 $3,500.00 $6,000.00 $6,000.00 $6,000.00 $5,000.00 $1,000.00 $1,000.00
4 Roadway Pulverization(Depth=9") 1,253.700 SF $0.06 $75,222.00 $0.18 $225,666.00 $0.07 $87,759.00 $0.20 $250,740.D0
5.(F) Unclassified Excavation(Export) 11,600 CY $35.00 $406,000.00 $24.50 $284,200.00 $50.00 $580,000.00 $15.00 $174,000.00
6 Pulverized Base Material(Depth=6") 1,263,700 SF $0.09 $112,833.00 $0.13 $162,981.00 $0.10 $125,370.00 $0.20 $250,740.00
7 0.1'Cold Mill AC Pavement 168,800 SF $0.22 $37,136.00 $0.16 $27,008.00 $0.50 $84,400.00 $0.27 $45,576.00
8 2"Cold Mill AC Pavement 68,700 SF- $0.23 $15,801.00 $0.19 $13,053.00 $0.50 $34,350.00 $0.46 $31,602.00
9 0.1'Asphalt Concrete Overlay Type C2 1,250 TON $55.00 $68,750.00 $70.00 $87,500.00 $74.00 $92,500.00 $120.00 $150,000.00
10 2"Asphalt Concrete Overlay Type C2 850 TON $55.00 $46,750.00 $70.00 $59,500.00 $74.00 $62,900.00 $120.00 $102,000.00
11 Asphalt Concrete Type C2(Depth=2.5") 14,540 TON $52.00 $756,080.00 $59.00 $857,860.00 $74.00 $1,075,960.00 $90.00 $1,308.600.00
12 Asphalt Concrete Type C2(Depth=3") 5,670 TON $52.00 $294,840.00 $59.00 $334,530.00 $74.00 $419,580.00 $90.00 $510.300.00
Remove and Reconstruct Curb Ramp Type
13 A 26 EA $5.700.00 $148,200.00 $3,750.00 $97,50D.00 $3.700.00 $96,200.00 $4,800.00 $124,800.00
14 BRemove and Reconstruct Curb Ramp Type 75 EA $3,550.00 $266,250.00 $3,550.00 $266.250.00 $3,400.00 $255.000.00 $4,600.00 $345,000.00
15 Remove and Reconstruct Curb Ramp Type 3 EA $3,300.00 $9,900.00 $3,200.00 $9,600.00 $3,200.00 $9,600.00 $4,400.00 $13,200.00
16 Adjust Water Valve to Grade-DWA Std. 145 EA $450.00 $65,250.00 $841.00 $121,945.00 $470.00 $68,150.00 $850.00 $123,250.00
Will
17 Adz sl Sewer Manhole to Grade-City Std. 104 EA $760.00 $78,000.00 $830.00 $86,320.00 $880.00 $91.520.00 $900.00 $93,600.00
40
18 Traffic Striping and Markings 1 LS $33,000.00 $33,000.00 $32,800.00 $32,800.00 $43,000.00 $43,000.00 $41,000.00 $41,000.00
19 Field Orders 1 AL 1$155,000.00 $155,000,00 $155,000.001 $155,000.00 $155,000.00 $155,000.00 $155,000.00 $155,000.OD
TOTAL= $2,869,700.00 TOTAL= $3,139,713.001 TOTAL= $3,511,289.00 TOTAL= $3,874,520.00
1 2 3 4
c
ATTACHMENT 3
AGREEMENT
(CONSTRUCTION CONTRACT)
THIS AGREEMENT made this day of 20_, by and between
the City of Palm Springs, a charter city, organized and existing in the County of Riverside,
under and by virtue of the laws of the State of California, hereinafter designated as the
City, and ATP General Engineering Contractors, LLC hereinafter
designated as the Contractor.
The City and the Contractor, in consideration of the mutual covenants hereinafter set
forth, agree as follows:
ARTICLE 1 -- THE WORK
For and in consideration of the payments and agreements to be made and performed by
City, Contractor agrees to furnish all materials and perform all work required to complete
the Work as specified in the Contract Documents, and as generally indicated under the
Bid Schedule(s)for the Project entitled:
2017 PAVEMENT REHABILITATION
CITY PROJECT NO. 17-01
The Work comprises reconstruction and overlay of approximately 1,490,000 square feet of
59 street segments in various locations throughout the City of Palm Springs including:
surveying and monument control (corner records), and recording, preservation and
resetting of existing survey monuments; pulverization of existing asphalt concrete
pavement; unclassified excavation (export); preparation of subgrade; asphalt concrete
paving; adjustment of sewer manholes and water valves to grade; removal and
replacement or installation of concrete curb ramps and installation of truncated domes;
traffic striping, signage and markings; and all other appurtenant work.
ARTICLE 2 -- COMMENCEMENT AND COMPLETION
The Work to be performed under this Contract shall commence on the date specified in
the Notice to Proceed by the City, and the Work shall be fully completed within the time
specified in the Notice to Proceed.
The City and the Contractor recognize that time is of the essence of this Agreement, and
that the City will suffer financial loss if the Work is not completed within the time specified
in Article 2, herein, plus any extensions thereof allowed in accordance with applicable
provisions of the Standard Specifications, as modified herein. They also recognize the
delays, expense, and difficulties involved in proving in a legal proceeding the actual loss
suffered by the City if the Work is not completed on time. Accordingly, instead of
requiring any such proof, the City and the Contractor agree that as liquidated damages or
delay (but not as a penalty), the Contractor shall pay the City the sum specified in Section
6-9 of the Special Provisions for each calendar day that expires after the time specified in
Article 2, herein. In executing the Agreement, the Contractor acknowledges it has
reviewed the provisions of the Standard Specifications, as modified herein, related to
liquidated damages, and has made itself aware of the actual loss incurred by the City due
to the inability to complete the Work within the time specified in the Notice to Proceed.
2017 PAVEMENT REHABILITATION
CITY PROJECT NO. 17-01 AGREEMENT FORM
JUNE 2017 AGREEMENT AND BONDS-PAGE 1
ARTICLE 3 -- CONTRACT PRICE
The City shall pay the Contractor for the completion of the Work, in accordance with the
Contract Documents, in current funds the Contract Price(s) named in the Contractor's Bid
Proposal and Bid Schedule(s), and any duly authorized Construction Contract Change
Orders approved by the City. The amount of the initial contract award in accordance with
the Contractor's Bid Proposal is $ 2,869,700
Contractor agrees to receive and accept the prices set forth herein, as full compensation
for furnishing all materials, performing all work, and fulfilling all obligations hereunder.
Said compensation shall cover all expenses, losses, damages, and consequences arising
out of the nature of the Work during its progress or prior to its acceptance including those
for well and faithfully completing the Work and the whole thereof in the manner and time
specified in the Contract Documents; and, also including those arising from actions of the
elements, unforeseen difficulties or obstructions encountered in the prosecution of the
Work, suspension of discontinuance of the Work, and all other unknowns or risks of any
description connected with the Work.
ARTICLE 4 -- THE CONTRACT DOCUMENTS
The Contract Documents consist of the Notice Inviting Bids, Instructions to Bidders, the
prevailing rate of per diem wages as determined by the Director of the California
Department of Industrial Relations, the accepted Bid and Bid Schedule(s), List of
Subcontractors, Local Business Preference Program — Good Faith Efforts, Non-
Discrimination Certification, Non-Collusion Declaration, Bidder's General Information, Bid
Security or Bid Bond, this Agreement, Worker's Compensation Certificate, Performance
Bond, Payment Bond, Standard Specifications, Special Provisions, the Drawings,
Addenda numbers 1 to 1 , inclusive, and all Construction Contract
Change Orders and Work Change Directives which may be delivered or issued after the
Effective Date of the Agreement and are not attached hereto.
ARTICLE 5 -- MUTUAL OBLIGATIONS
For and in consideration of the payments and agreements to be made and performed by
the City, the Contractor agrees to furnish all materials and perform all work required for
the above stated project, and to fulfill all other obligations as set forth in the aforesaid
Contract Documents.
City hereby agrees to employ, and does hereby employ, Contractor to provide the
materials, complete the Work, and fulfill the obligations according to the terms and
conditions herein contained and referred to, for the Contract Price herein identified, and
hereby contracts to pay the same at the time, in the manner, and upon the conditions set
forth in the Contract Documents.
2017 PAVEMENT REHABILITATION
CITY PROJECT NO. 17-01 AGREEMENT FORM
JUNE 2017 AGREEMENT AND BONDS-PAGE 2
' 3
Contractor specifically acknowledges and agrees to be bound by the Wage Rates and
Labor Code requirements specified in the Contract Documents, including the requirement
to furnish electronic certified payroll records directly to the Labor Commissioner (via the
Division of Labor Standards Enforcement), and shall pay the general prevailing rate of per
diem wages as determined by the Director of the Department of Industrial Relations of the
State of California.
ARTICLE 6 -- PAYMENT PROCEDURES
The Contractor shall submit Applications for Payment in accordance with the Standard
Specifications as amended by the Special Provisions. Applications for Payment will be
processed by the City Engineer as provided in the Contract Documents.
ARTICLE 7 -- NOTICES
Whenever any provision of the Contract Documents requires the giving of a written Notice
between the parties, it shall be deemed to have been validly given if delivered in person
to the individual or to a member of the firm or to an officer of the corporation for whom it is
intended, or if delivered at or sent by registered or certified mail, postage prepaid, to the
last business address known to the giver of the Notice.
ARTICLE 8 -- INDEMNIFICATION
The Contractor agrees to indemnify and hold harmless the City, and all of its officers and
agents from any claims, demands, or causes of action, including related expenses,
attorney's fees, and costs, based on, arising out of, or in any way related to the Work
undertaken by the Contractor hereunder. This Article 8 incorporates the provisions of
Section 7-15 "Indemnification," of the Special Provisions, which are hereby referenced
and made a part hereof.
Prevailing Wages. Contractor agrees to fully comply with all applicable federal and
state labor laws including, without limitation California Labor Code Section 1720, et
seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section
16000, et seq. ("Prevailing Wage Laws"). Contractor shall bear all risks of payment or
non-payment of prevailing wages under California law, and Contractor hereby agrees to
defend, indemnify, and hold the City, its officials, officers, employees, agents and
volunteers, free and harmless from any claim or liability arising out of any failure or
alleged failure to comply with the Prevailing Wage Laws.
ARTICLE 9 -- NON-DISCRIMINATION
In connection with its performance under this Agreement, Contractor shall not
discriminate against any employee or applicant for employment because of race,
religion, color, sex, age, marital status, ancestry, national origin, sexual orientation,
gender identity, gender expression, physical or mental disability, or medical condition.
Contractor shall ensure that applicants are employed, and that employees are treated
during their employment, without regard to their race, religion, color, sex, age, marital
status, ancestry, national origin, sexual orientation, gender identity, gender expression,
physical or mental disability, or medical condition. Such actions shall include, but not be
2017 PAVEMENT REHABILITATION
CITY PROJECT NO. 17-01 AGREEMENT FORM
JUNE 2017 AGREEMENT AND BONDS-PAGE 3
1 �3
limited to, the following: employment, upgrading, demotion or transfer; recruitment or
recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship.
ARTICLE 10 -- MISCELLANEOUS
Terms used in this Agreement which are defined in the Standard Specifications and the
Special Provisions will have the meanings indicated in said Standard Specifications and
the Special Provisions. No assignment by a party hereto of any rights under or interests
in the Contract Documents will be binding on another party hereto without the written
consent of the party sought to be bound; and specifically, but without limitation, monies
that may become due and monies that are due may not be assigned without such
consent (except to the extent that the effect of this restriction may be limited by law), and
unless specifically stated to the contrary in any written consent to an assignment, no
assignment will release or discharge the assignor from any duty or responsibility under
the Contract Documents.
The City and the Contractor each binds itself, its partners, successors, assigns, and legal
representatives, to the other party hereto, its partners, successors, assigns, and legal
representatives, in respect of all covenants, agreements, and obligations contained in the
Contract Documents.
SIGNATURES ON NEXT PAGE
2017 PAVEMENT REHABILITATION
CITY PROJECT NO. 17-01 AGREEMENT FORM
JUNE 2017 AGREEMENT AND BONDS-PAGE 4
' 5 JL
IN WITNESS WHEREOF, the City and the Contractor have caused this Agreement to be
executed the day and year first above written.
CITY OF PALM SPRINGS, APPROVED BY THE CITY COUNCIL:
CALIFORNIA
Date
By
David H. Ready
City Manager Agreement No.
ATTEST:
By
Kathleen D. Hart
Interim City Clerk
APPROVED AS TO FORM:
By
Edward Z. Kotkin
City Attorney
RECOMMENDED:
By
Thomas Garcia, P.E.
City Engineer
2017 PAVEMENT REHABILITATION
CITY PROJECT NO. 17-01 AGREEMENT FORM
JUNE 2017 AGREEMENT AND BONDS-PAGE 5 L
� L
CONTRACTOR
By:
Firm/Company Name
By:
Signature(notarized) Signature(notarized)
Name: Name:
Title: Title:
A notary public or other officer completing this certificate verifies only the identity of the individual who
signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of
that document.
(This Agreement must be signed in the above (This Agreement must be signed in the above
space by one having authority to bind the space by one having authority to bind the
Contractor to the terms of the Agreement.) Contractor to the terms of the Agreement.)
State of 1 State of 1
County of )ss County of )ss
On On
before me, before me,
personally appeared personally appeared
who proved to me on the basis of satisfactory who proved to me on the basis of satisfactory
evidence to be the person(s) whose name(s) evidence to be the person(s) whose name(s)
is/are subscribed to the within instrument and is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed acknowledged to me that he/she/they executed
the same in his/her/their authorized capacity(ies), the same in his/her/their authorized capacity(ies),
and that by his/her/their signatures(s) on the and that by his/her/their signatures(s) on the
instrument the person(s), or the entity upon behalf instrument the person(s), or the entity upon behalf
of which the person(s) acted, executed the of which the person(s) acted, executed the
instrument. instrument.
I certify under PENALTY OF PERJURY under the I certify under PENALTY OF PERJURY under the
laws of the State of California that the foregoing laws of the State of California that the foregoing
paragraph is true and correct. paragraph is true and correct.
WITNESS my hand and official seal. WITNESS my hand and official seal.
Notary Signature: Notary Signature:
Notary Seal: Notary Seal:
2017 PAVEMENT REHABILITATION
CITY PROJECT NO. 17-01 PAYMENT BOND
JUNE 2017 AGREEMENT AND BONDS-PAGE 6
L
ATTACHMENT 4
Jim �7
July 17,2017
I N T E R W E S T C O NI U L T I N G GROUP
Marcus Fuller, P.E.
City of Palm Springs
3200 E.Tahquitz Canyon Way
Palm Springs,CA 92262
RE: Proposal for Construction Management& Inspection Services for the 2017 Pavement Rehabilitation City
Project No.17.01
Mr. Fuller:
Interwest Consulting Group is pleased to submit our proposal to provide Construction Management, Construction
Inspection, and Geotechnical Services for the 2017 Pavement Rehabilitation Project (City Project No. 17-01). The
staff proposed for this project has experience with effectively managing these types of projects utilizing local, state
and federal funding sources including the administration and reporting for the Palm Springs Measure J Funding. It is
understood that the City requires turnkey construction management services which includes inspection, and
materials testing per the City's QAP guidelines.
We are submitting for consideration to provide construction management and inspection services. We have also
teamed with L.O.R. Geotechnical Group to provide material testing services. The Geotechnical Service that is
proposed includes testing, review, and acceptance of soils and materials required for the street rehabilitation
project. We have reviewed the specifications that you have provided, researched the project and prepared a scope
of services that will compliment the City's management team in the successful delivery of the project on-time and
within budget.
We understand the work comprises the reconstruction and overlay of approximately 1,490,000 square feet of 59
street segments in various locations throughout the City of Palm Springs including: surveying and monument control
(comer records), and recording, preservation and resetting of existing survey monuments; pulverization of existing
asphalt concrete pavement; unclassified excavation (export); preparation of subgrade; pulverized base (CSPB);
asphalt concrete paving; adjustment of sewer manholes and water valves to grade; removal and replacement
or installation of concrete curb ramps; installation of truncated domes; traffic striping, signage and markings; and
all other appurtenant work.
We have completed a thorough review of the Request for Proposal (RFP), the specifications and completed a field
review of the streets identified for restoration. As requested in the RFP, we will provide a full breakdown of tasks and
costs associated with the project. Material testing and QAIQC will also be included, We will provide a single
individual to complete the construction management and inspection services. Geotechnical services will be provided
by our sub-consultant as defined within this proposal. As stated earlier, we have experience with providing the
construction management and inspection services for projects within the City of Palm Springs that are funded by the
local Measure J. Project documentation will be prepared and transmitted to the City on a daily basis with all project
documentation provided to the City electronically at the end of the project. All documentation shall be of the detail
and caliber suitable for audit. We would welcome and interview of the professional we propose if the City requires it
as part of the proposal evaluation process. We understand the duration of the construction for this project is 80
working days.
We have identified several key issues that must be addressed to ensure the successful delivery of the project:
' 9 1
• Effective communication with businesses,the residential community,emergency services,Sunline Transit,
&motorists
• Maintaining traffic flow at all times,especially during peak hours
• Business and residential access at all times
• Coordination of parking needs for businesses,residents, and visitors
• The need for organized,clear and compliant paperwork ready for an audit review
The staff members proposed for this assignment were carefully selected based on our understanding of the scope of
the project. James G. Ross is the Public Works Group Leader for the Southern California area and will serve as
Principal in Charge. He is an authorized representative of Interwest Consulting Group with the authority to sign all
necessary agreements. Mr. Chris A. Vogt, P.E. is the Regional Manager of the Coachella Valley branch of Interwest
Consulting Group, and will serve as the Project Representative and the management contact to the City of Palm
Springs.
James G. Ross Chris A. Vogt, P.E.
431 S. Palm Canyon Drive, Suite 200 431 S. Palm Canyon Drive, Suite 200
Palm Springs,CA 92262 Palm Springs,CA 92262
760.417.4329 Office 760.417.4329 Office
714.742.1551 Mobile 951.616.4925 Mobile
jross@interwestgrp.com cvogt@interwestgrp,com
Services will be directed from our Palm Springs office, which serves the entire Coachella Valley region with
professional staff performing functions in all of our disciplines and is located approximately 2.7 miles from the Palm
Springs City Hall. Additional information concerning our qualifications and experience may be found in our
Statement of Qualifications, previously submitted to the City under a separate cover. Please do not hesitate to
contact Chris A. Vogt, PE at (760)417-4329 should you have any questions. Thank you again for the opportunity to
assist you on this project.
Sincerely,
9
,dames G. Ross Chris A. Vogt, PE
Public Works Group Leader Coachella Valley Regional Manager
w0
I. Experience I Qualifications
Interwest Consulting Group
The seamless integration of municipal service professionals in support of public agencies has been our purpose
since Interest Consulting Group formed in 2002. Interwest was founded by individuals with a passion for serving
municipalities. We currently employ more than 300 employees spanning a multitude of disciplines within city
engineering, public works, and building and safety departments throughout California. We provide the following
services to cities/counties: Construction Management, City Engineering, Construction Inspection, Capital
Improvement Program Management, Development Improvement Plan/Map Review and Entitlement, Transportation
Program Management/Funding, Traffic Engineering & Transportation Planning, Building and Safety, Real Property
Acquisition, Geographic Information System (GIS), and Information Technology. We currently serve over 200 cities,
counties and state agencies. We serve the nearby municipalities of Rancho Mirage, La Quinta, Indian Wells,
Beaumont, Wildomar,Yorba Linda, Eastvale,and Riverside County just to name a few.
II. Project Management Approach
Interest is excited for the opportunity to provide Construction Management, Inspection Services and Geotechnical
Services for the Palm Springs 2017 Pavement Rehabilitation Project. We understand that our role in this project is
to provide Construction Management and Inspection Services representing
the City in the following (but not limited to) project meetings, negotiations
with the contractor, materials testing, full inspection, coordination and .,
communication with the City, affected businesses, and residents, payroll 4
certification, punch lists, final adjusting change order, change order
negotiations/verifications, invoice verification and approval, project budget
maintenance and oversight, NPDES compliance, AQMD compliance, _
compliance with all funding source requirements, and project close-out. This
project consists of the reconstruction and overlay of approximately
1,490,000 square feet of pavement area within 59 street segments in various
locations throughout the City of Palm Springs including: surveying and -
monument control (comer records), and recording, preservation and resetting of existing survey monuments;
pulverization of existing asphalt concrete pavement; unclassified excavation (export); preparation of subgrade;
cement stabilized pulverized base (CSPB); asphalt concrete paving; adjustment of sewer manholes and water
valves to grade; removal and replacement and installation of concrete curb ramps; installation of truncated
domes; traffic striping, signage and markings; and all other appurtenant work.
Project Issues and Solutions
We will assist the City with communication and coordination with
residents, businesses, and commuters throughout the duration of the E
project. We will also coordinate the schedule with emergency services .r
such as police and fire, the solid waste carrier, the postal service,
Sunline Transit,and the Palm Springs Airport.
This is a large project (Engineers Estimate $2.88 million -$3.36 million)
that affects major streets and residential streets. With the 80 working -.
day schedule, the amount of daily construction work will average
approximately $40,000/day. Responsive Construction Management and
Inspection Services is necessary in all areas of work due to traffic
control, access, and construction oversight. It is imperative that traffic
21
control is monitored closely to ensure circulation and safety throughout the duration of the project. Our construction
Manager/Inspector and Geotechnical Sub-Consultant will work with the contractor to provide the following:
✓ A phasing plan for the work to assure safety and circulation are maintained
✓ Ensuring business access at all times.
✓ Assuring the specified and approved materials are implemented.
✓ Coordination of striping, loops,and pavement markers are complete in accordance with the plans and
Secifications.
✓ 80 working day duration for completion is met.
✓ Effective monitoring of labor and certified payroll and tracking of Measure J expenditures.
With our experience and knowledge of completing complex street projects, we can ensure that the contractor is
utilizing the most effective traffic control phasing plan and its implementation for the street improvements in this
project. The Construction Manager will closely monitor the project requirements, schedule and budget. All locations
will be inspected for proper traffic control, grinding, pulverizing, street section restoration, AC pavement overlay,
proper handicap ramp installation, striping and signage, and pavement markings. The materials used will be cross-
checked with approved submittals and mix designs. All of the proposed ADA and traffic improvements have strict
ADA slope and cross fall requirements in the handicap ramp construction. The Construction Manage r(Inspector will
have a complete copy of all approved submittals with them in the field at all times.
Department of Industrial Relations Guidelines
and Compliance
Our experience with Measure J funded projects and the DIR Prevailing Wage
requirements has given us the understanding and knowledge to manage the
requirements that the City will need to comply with:
✓ Labor compliance
✓ Certified Payroll
✓ Material Certifications
✓ Funding Reimbursements
Measure J projects require a close watch, monitoring, and reporting on project expenditures. The Construction
Manager will track all Measure J expenditures and complete daily reports. We require that material certifications are
provided prior to the start of the project. We will ensure that all project documentation is provided.
Personnel
Services will be directed from our Palm Springs office, which serves the entire Coachella Valley region with
professional staff performing functions in all of our disciplines. All of our proposed staff has significant direct
experience working as city employees and as contract staff members in similar jurisdictions throughout Cal'rfomia
providing the services outlined in the RFP. Individually, the professionals showcased below excel in each of their
backgrounds. As a team, they possess the professional capability to innovatively create and implement effective
solutions with your agency and the community's interests in mind. The following individuals would be available to
serve the City.
Jim Ross will serve as Principal in Charge and is an authorized representative of Interwest Consulting Group with
the authority to sign all necessary agreements.
22
ChrisA. Nogt, PEIPROJECT MANAGER jKEY CONTACT
Chris has nearly 34 years of successful planning, implementing, and administering public works projects and
programs. He brings a solid history of successful management with over 20 years as a Public Works Director/City
Engineer. He brings an exemplary work ethic focusing on continuous process improvements while maintaining the
ability to effectively navigate through politically sensitive environments.
He has managed an operational budget over $39 million and a comprehensive Capital Improvement Program in
excess of $1.6 billion. Supporting cities in Southern California, Chris has a wealth of knowledge in budget
preparation; infrastructure maintenance; professional and construction contract negotiations; organizational
development; project management; water, sewer and electrical utility operations and construction; engineering
design; staff development; training and mentoring; complex engineering studies such as Development Impact Fees
and assessment engineering; and public informational and collaborative meetings. Chris has been Project Manager
over a number of Municipal Building construction projects including the first City Hall for the City of Chino Hills, a
locker room/restroom/office facility for a public pool project in La Quinta, and the renovation of the Pomona Fox
Theater. Chris also has over five years of experience in the Coachella Valley when he was the Public
Works Director/City Engineer for the City of La Quinta.
Chris is a professional who brings solutions to our clients. He is flexible and open with his communications and
fosters a teamwork atmosphere in resolving challenges. He is committed to serving the needs of the client through
strong leadership and a collaborative approach.
Proposed Staff
Construction Management and Inspection Services
Ryan Shultz j CONSTRUCTION MANAGER I CONSTRUCTION INSPECTOR
Ryan is a public works construction professional with over a decade of relevant industry experience, often
serving in the dual role of Construction Manager/Inspector. As such, he is well-versed in current construction
methods and standards, and has expertise in cost-control and contract management. He has worked on public
works projects of various sizes and budgets, from $20k up to $30M. Ryan has experience in time-management
and a talent for fostering effective communication between the Client, General Contractor, Utilities,
subcontractors, and other agency/business representatives involved in the project. He is a collaborative person
with strong communication, interpersonal, and critical thinking skills to effectively motivate and lead a diverse
group of individuals. Ryan is also very detailed oriented and ensures complete reporting and compliance. He has
much experience working on the City of Palm Springs projects including the improvements to the James 0. Jessie
Community Center, Mesquite Avenue, Hermosa Drive Street and Storm Drain Improvements, and Ramon Road
Improvements. He has also completed Construction Management and Inspection Services for the City of Rancho
Mirage for the Frank Sinatra/Bob Hope Drive Intersection Improvement Project.
John Chesworth j CONSTRUCTION INSPECTOR (backup)
John has more than 20 years of construction and Civil Engineering experience. He has worked as a construction lead
inspector and superintendent for large construction companies specializing in various fields including but not limited
to, utilities construction and relocation, commercial construction, and development construction. Over his career,
John has been responsible for construction inspection and Quality Control, daily reports and quantity take-offs,
review and monitoring the schedule of work, compliance with plans and specifications, shop drawings, change
orders, submittals and RFI's, safety compliance, preparing and reviewing as-built plans, and preparing final punch
lists.John's wealth of code knowledge makes him a qualified inspector for any construction project.
23
Material Testing Services (LOR Geotechnical)
John Leuer, C.E., G.E. I PRESIDENT OF L.O.R. GEOTECHNICAL
Mr. Leuer has over 32 years of professional experience in the geotechnical and civil engineering field. In this time, Mr. Leuer
has developed an extensive knowledge of the many geotechnical considerations involved in constriction in the southern
California area. Mr. Leuer is highly experienced in all aspects of soil and foundation engineering for a wide variety of projects
ranging from multi-story commercial and industrial structures to several thousand acre planned community developments. Mr.
Leuer has substantial experience coordinating projects for many City, County, and State agencies as well as in the public
sector,gaining a reputation for being responsive to clients needs while providing strong technical expertise.
John R. Muir, AC1A, AC1 I REGISTERED CONSTRUCTION INSPECTOR
Mr. Muir has over 20 years experience as a geotechnical field technician. Mr. Muir has extensive field experience with all
geotechnical and inspection aspects for construction. His experience includes grading compliance and observations,
compaction testing of soils in the field using the Sand Cone Method and the Nuclear Gauge Method,compaction testing of
asphalt concrete,casting concrete cylinders,and full-time observation of major street construction projects.
Mr. Muir is an American Construction Institute Association (A.C.I.A.) Registered Construction Inspector and an American
Concrete Institute(ACI)Grade 1 Technician and holds certification in the Caltrans Test Methods:125,216,231,375,504,518,
523,533,539,540,556,557.Additionally, Mr. Muir has certification by the California Department of Transportation(Caltrans)
for sampling and testing of soil,aggregate base,asphalt concrete,and Portland Cement Concrete.
Mark Switzer, ACIA, AC1 I LABORATORY MANAGER I FIELD TECHNICIAN
Mr.Switzer has been working in our geotechnical laboratory and in the field since 2001. He has knowledge and experience in
the laboratory performing a wide range of materials testing, including soils, asphalt concrete, epoxy grout, and concrete for
both ASTM and Caltrans standards and specifications. In addition, he has performed materials testing for City, County,and
State agencies for Quality ControVQuality Assurance projects.
Mr. Switzer oversees all work performed by personnel in the laboratory, including finalizing and reporting laboratory data. He
also has experience in the field with Sand Cone and Nuclear Gauge Testing methods, measuring cut and fill, basic trench
compaction, bolt tensioning,and sampling materials in the field. Mr. Switzer is an American Concrete Institute(ACI)Grade 1
Technician and holds certifications in the following Caltrans Test Methods: 105, 125, 201,202,216, 217,226,227,229, 231,
301,304,305,307,308,and 366.
24
III. SCOPE OF SERVICES
We understand the City desires to retain a highly qualified firm to provide "turn-Key"
construction management and inspection services for the 2017 Pavement Rehabilitation
Project. Our proposal is being submitted to provide all related services outlined in the RFP.
We understand that the project duration is 80 working days. Interwest will furnish
construction management, inspection services, and materials testing services. During
construction, Interwest will provide construction management administration,field inspections
and close-out services for the project from Notice to Proceed to Notice of Completion. We will
ensure all work conforms to the project construction documents, City codes and ordinances including APWA
"Greenbook" Standard Specifications for Public Works Construction, Caltrans Standards and Specifications, City of
Palm Springs Standards and specifications.
Interwest Consulting Group will act as the City's representative and shall be accountable and responsible for the
successful completion of the project. Interwest is experienced and highly skilled at providing construction
management and inspection services in the three main phases of projects (1) Pre-Construction Phase (2)
Construction Phase and (3) Project Close-Out. Successful integration of the construction manager/construction
inspector is critical to the success of any project. As such we have provided an integrated scope of work below
detailing the key areas of responsibility for the 2017 Pavement Rehabilitation Project. Our goal is to complete the
project on time,within budget,and in accordance with the approved plans and specifications as well as all applicable
federal,state,and local laws and ordinances.
According to the City's Request for Proposals(RFP),the successful firm must also provide geotechnical services and
material testing for this project. To ensure quality geotechnical services, Interwest Consulting Group is partnering
with L.O.R. Geotechnical Group (LOR) to provide all material testing, verification, and geotechnical inspection
services. LOR has been delivering professional geotechnical consulting and construction materials testing services to the
Ovate and public sector in southern California for over 25 years. LOR's principles are directly involved in the implementation
and completion of its professional services.All of LOR's field and laboratory personnel have been employed by LOR for over
10 years.LOR is an Employee Stock Owned Program(ESOP)company.Their employees are as committed as the principles
to the future of the company and the clients'needs.
LOR is Small Business Certified. Their laboratory is currently approved by the California Department of Transportation
(Caflrans). Their field and laboratory personnel are Caltrans, International Code Council (ICC), American Concrete Institute
(ACI)and American Construction Institute Association(ACIA)certified.
L.O.R. Geotechnical Group has provided geotechnical engineering services for over three thousand projects within Southern
Cairfomia, most of which lie within the County of Riverside and surrounding communities. In the past five years they have or
are currently providing on-call geotechnical testing and inspection services to the following Public Works and Capital Projects
Departments: the Cities of Palm Springs, Rancho Mirage, Big Bear Lake, Indio, Moreno Valley, Penis, Riverside, Santa
Monica,and Yucaipa.They also provide services to the Counties of Riverside and San Bernardino.
Pre-Construction Phase
Pre-Construction Meeting: Coordinate and conduct the pre-construction meeting
assisting in creating the Agenda and provide and distribute the meeting notes.
Coordination and notification of all parties required to attend the pre-construction
meeting,
25
Pre-Job Walk: Coordinate and conduct a pre-job walk and assist in preparing a pre-job walk agenda and providing
and distributing meeting notes and minutes.
Submittals: Review all material submittals for acceptance. Review and facilitate the distribution of the submittals to
the designer for review, acceptance or approval. Submittals will be tracked and targeted response times and or dates
will be monitored.
Public Communication and Outreach: After the General Contractor's (GC) schedule of work is approved,
communication with the City, emergency services, utilities, Sunline Transit, the business community, and the
residents will be completed. Provide the 24 hour contact information to the entities listed above to ensure that issues
may be addressed and resolved quickly throughout the duration of the contract. The GC must provide advanced
notice to residences and businesses prior to closing any lanes and completing work. Access must be provided to
residents and the.business community at all times.
Construction Phase
CONSTRUCTION MANAGER
Site Visits: The Construction Manager will conduct site visits, observations and supervise general inspections of
construction activity. He will have a complete set of Plans, Specifications,Greenbook, and APWA Standards on hand
at all times.
Progress Meetings: The Construction Manager shall conduct weekly progress meetings with GC, Sub-
Contractors, Utilities, City Representatives, and Geotechnical Inspector to resolve any job site difficulties in the City's
best interest.Will prepare and distribute meeting minutes the following business day.
Review of GC's Schedule: Shall review the GC's construction schedule on a weekly basis or more as needed
with respect to the progress and any potential delays.
RFI's: The Construction Manager shall be responsible for processing and tracking Request for Information (RFI's)
and maintain a log of all questions and responses.A sample RFI can be found in attachment B.
Weekly Statement of Working Days: Shall prepare Weekly Statement of Working I Calendar Days(WSWD) per
Caltrans format and will be submitted on a weekly basis to GC and copy to the City's Project Manager.
Materials Testing: Will be responsible for coordinating all field testing as required by the City's Quality Assurance
Program between the Geotechnical Consulting Engineer and Construction Inspector.
Materials Testing Results: Shall obtain copies of all material and field testing results from the Geotechnical
Consulting Engineer and retain in project file.
Contract Change Orders: The Construction Manager will administer and negotiate changes to the work, to
include preparation Quantity Calculation Sheet and/or documentation verifying legitimacy of change order.
Flow of Information: The Construction Manager shall be responsible for the coordination and flow of information
between all parties.
Quantity and Payment: Shall review and verify the GC quantity and payment request prior to submittal to the
City's Project Manager
Progress Payments: Shall Review Quantity Calculation Sheets for each Contract Bid Item prior to submittal to the
City's Project Manager.
h(�
Weekly Status Reports: The Construction Manager will provide weekly status reports and submit DCR's and
construction photos at the end of each week to the City's Project Manager.
Utility Coordination: Ensure and oversee the utility coordination throughout the construction phase of the project
is performed by the GC.
Filing System: Manage filing system based on Project Record Filing System, Caltrans Local Assistance
Procedures Manual,and Chapter 16.
CONSTRUCTION MANAGER/ INSPECTOR
Field Inspections: The Construction Manager/Inspector shall perform field
inspections and coordinate geotechnical testing during construction to insure
compliance with plans,specifications,and applicable standards. They will have a
complete set of construction plans, specifications, Greenbook, and APWA .
Standard Plans at all times. �
Weekly Progress Meeting: Responsible for conducting weekly progress
meetings with GC(If required)and the City Project Manager, and resolve any job
site difficulties in the City's best interest. Prepare and distribute meeting minutes
the following business day.
Daily Construction Reports: Will prepare Daily Construction Reports (DCR's) on City's format or format
approved by the City's Project Manager only. These DCR's are expected to included a detailed description of the
day-to-day operations, included in on-site labor, personnel, weather, materials and equipment and include times of
arrival and departure. One or two line descriptions will not be accepted. A sample Daily Construction Report can be
found in Attachment A.
Photo Documentation: Will document work progress on a regular basis by means of digital photographs properly
labeled,and dated. Digital photograph shall be submitted to the City's Project Manager by end of each work week via
CD or memory stick.
Coordinate Materials Testing: Responsible for the coordination with the geotechnical testing consultant during
construction to insure compliance with plans,specifications,and applicable standards.
Labor Compliance: Conduct Labor Compliance/EEO Employee Interviews.
Flow of Information: Responsible for coordinating the flow of information between all parties and with other City
Departments as necessary.
Progress Payments: Will review and provide recommendations for GC payments. Prepare Quantity Calculations
Sheet per each Contract Bid Item and clearly show how quantities for each bid items were verified.
Weekly Status Reports: Will provide weekly status reports and submit DCR's, construction photos, and all tickets
at the end of each week to the City's Project Manager.
ADA Compliance: Provides coordination necessary to assure that ADA requirements are satisfied during
construction progress and upon completion.
Business and Resident Concerns: Will assist in working with adjacent residents' and businesses to resolve
their concerns.
Accessibility: Inspector is responsible for reviewing potential accessibility issues, and ensure installation of traffic
control devices per approved Traffic Control Plan and as directed by City Officials.
27
Safety: On a daily basis and throughout the day, inspect the pedestrian, travelling public and contractor's safety
requirements and make immediate notifications of any and all safety issues and concerns to the GC and all
interested parties as needed.
Construction Close-Out Phase
Final Inspections:Administer final inspections and preliminary punch lists, review substantial completion request
and assist in preparation of completion notice.
Punch list And Final Walk: Coordinate final walk through inspection, prepare final punch list items, issue
corrections and deficiencies notices if needed and ensure all corrections items are completed by final close-out letter.
As-Buik Drawings: Review and make recommendations as to the adequacy of as-built plans and as compared to
the construction Inspectors as built plans.
File Organization: Submit all project files organized per filing system Caltrans Local Assistance Procedures Manual,
Chapter 16.
Geotechnical Inspection
Project Meetings:Attend project meetings as required.
Compaction Testing: Provide compaction testing during the paving operations throughout the project.
Samples: Obtain samples of on-site soils, pulverized aggregate base and asphalt concrete during roadway
rehabilitation for laboratory quality compliance testing in support of the field operations.
Daily reports: Preparation and submittal of written daily reports to the project inspector documenting all of the
geotechnical compaction testing and results of the laboratory materials testing received.
Final Geotechnical Report: Preparation and submittal of a final geotechnical compaction and materials testing
report at the completion of the project.
28
L
IV. Cost Estimate
The following is a cost estimate based on our assumptions after reviewing the RFP issued by the City via e-mail
dated June 27, 2017 and thoroughly reviewing the plans, specifications. These assumptions were based on our
collective experience with the many similar projects we have completed for our City clients and experience we have
obtained throughout our careers.
CLASSIFICATION TASK HOURLY ESTIMATEDRATE HOURS COST
Construction Manager Pre and Post Construction $125 80 $ 10,000
Services
Construction Manager Construction Management $125 240 $ 30,000
Services
Construction Inspector Construction Inspection $85 400 $ 34,000
Services(same staff)
LOR Geotechnical Geotechnical Services $ 31,800
This "not to exceed" fee is based on an eighty (80) working day construction schedule for completing all
work. The Geotechnical Services are based on an estimated 23 days of compaction testing and
corresponding hours of laboratory testing. Additional services needed beyond the estimated duration of
construction will be provided on a "time and materials" basis at the Interwest Consulting Group's and LOR
Geotechnical Group's standard hourly rates. These rates apply for work during normal business hours only.
Nights,weekends,and holidays will be an extra. All work will be completed on a time and materials basis.All
charges will be billed only for the actual work conducted.
All assigned staff is prepared to serve the City for the entire duration of the assigned project. Interwest staff is also
prepared to work in City offices with City equipment and materials, on-site with company issued equipment and
materials AND/OR in our offices with company issued equipment and materials. The Interwest Palm Springs office is
approximately 2.7 miles from the Palm Springs City Hall which will provide fast and efficient service throughout the
project duration. Hourly rate includes all mileage expenses,mailing/delivery, and incidental expenses.
Please refer to our original Proposal for all resumes and additional references.
If you have any questions regarding this fee proposal, please feel free to contact me at(760)417-4329.
ng
ATTACHMENT 5
RECEIVED
AUG U j2617
STATE OF CALIFORNIA-THE RESOURCES AGENCY ►.t,,.........••••••
DEPARTMENT OF FISHAND GAME $�' .....
ENVIRONMENTAL FILING FEE CASH RECEIPT
Receipt#: 17-186357
State Clearinghouse#(if applicable):
Lead Agency:CITY OF PALM SPRINGS Date' 06/14/2017
CouniyAgencyofFiling• RIVERSIDE D owisNo: E-201700726
Project role: 2017 PAVEMENT REHABILITATION CITY PROJECT NO 17-01
ProjectAppticanixame: CITY OF PALM SPRINGS Phcr mmzb, (760)322-8339
ProjectApplicamAddress.• 3200 E. TAHQUITZ CANYON WAY, PALM SPRINGS,CA 92262
ProjectApphcanr LOCAL PUBLIC AGENCY
CNECKAPPjdCABLE FEES.
❑Environmental Impact Report
❑Negative Declaration
❑Application Fee WaterDil'erston(Slate WamrResourcesCoorrof RoardOnly)
❑Project Subject to Ceritfred RegulatoryPragrams
❑CountyAdministration Fee $0.00
❑Project that is exempt from fees(DFG No Effect Determination (Formklached))
®Project that iseremptfrom fees(Notice ofEmniption) -
Tota! Recelved $50.00
Signature and title ofperson mceiving payment Deputy
Notes:
ACR 533(Est.12/2013) 31
NOTICE OF EXEMPTION
To: ❑ Office of Planning and Research From: City of Palm Springs
1400 Tenth Street, Room 121 3200 E. Tahquitz Canyon Way
Sacramento, CA 95814 Palm Springs, CA 92262
® Clerk of the Board
County of Riverside
P.O. Box 751
Riverside, CA 92502-0751
Project Title: 2017 Pavement Rehabilitation. Ci Pro4ect No. 17-01
Project Applicant: City of Palm Springs
Project Location(Specific):Various City Streets as listed in attached Exhibit A
Project Location(City): City of Palm Springs Project Location (County): Riverside
Project Description: Removal of existing asphalt concrete pavement of various City streets, and reconstruction with new
asphalt concrete pavement, including improvements to existing or provide new curb ramps to meet ADA standards. The Project
will improve deteriorated City streets for use by the general public.
Name of Public Agency Approving Project: City of Palm Springs
Name of Person or Agency Carrying Our Project:City of Palm Springs, Engineering Services Department
3200 E.Tahquitz Canyon Way, Palm Springs,CA 92262
Exempt Status: (check one)
❑ Ministerial(Sec.21080(b)(1); 15268);
❑ Declared Emergency(Sec. 21080(b)(3); 15269(a));
❑ Emergency Project(Sec. 21080(b)(4), 15269(b)(c));
® Categorical Exemption. State type and section number: 15301 (c)-Existing highways and streets
❑ Statutory Exemptions. State code number:
Reasons why project is exempt: Class 1 consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor
alternation of existing public or private structures, facilities, mechanical equipment,or topographical features, involving negligible
or no expansion of use beyond that existing at the time of the lead agency's determination. The type of"existing facilities'to be
considered exempt is determined by whether the project involves negligible or no expansion of an existing use, and includes
existing highways and streets, sidewalks, gutters, bicycle and pedestrian traits, and similar facilities. The Project consists of the
repair and maintenance of existing City streets, involving negligible or no expansion of use beyond that existing at the time of
City's determination. Therefore, the Project is considered Categorically Exempt from CEQA pursuant to section 15301 (c)of the
CEQA Guidelines for the City streets as listed in the attached Exhibit A.
Lead Agency Contact Person: Thomas Garcia, P.E. Area CodetTelephone/Extension: (760)322-8339
If filed by applicant:
1.Attach certified document of exemption finding.
2.Hasa Notice of Exemption been filed by the public agency approving the project?❑Yes ❑ No
Signature: Date: Title: City Engineer
F I L E D / P O S T E D
®Signed by Lead Agency❑Signed by Applicant County of Riverside
Peter Aldana
Assessor-County Clerk-Recorder
Authority cited: Sections 21083 and 21110, Public Resources Code Dat E-201700726
Reference: Sections 21108,21152, and 21152.1, Public Resources Code, 06/14/2017 10:45 AM Fee: $ 5 .00
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