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#Ci411FR City ouncil Staff Report
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DATE: September 26, 2017 CONSENT CALENDAR
SUBJECT: STAFF AUTHORIZED AGREEMENTS AND PURCHASE ORDERS FOR THE
MONTH OF AUGUST 2017
FROM: David H. Ready, Esq., Ph.D., City Manager
BY: Office of the City Clerk
Procurement Department
RECOMMENDATION:
Receive and file the report of Staff Authorized Agreements and Purchase Orders for the period of
August 1 through August 31, 2017.
AGREEMENTS
Number Vendor Description Amount Department
A6922 Succeeding Sustainably Comprehensive Sustainability No Cost to City Community& Economic
Management Services Development
A6878 Matich Corporation Pavement Rehabilitation ($5,350.01) Engineering
CP 16-01, Change Order No. 7 decrease
A6964 Audio Associates Council Chamber Audio/Visual $16,718.42 Engineering
Upgrade, Chan a Order No. 1
A5865 Bickmore Risk Services & Actuarial Valuation Studies $22,800.00 Finance
Consulting
A6915 W. M. Lyles Wastewater Treatment Plant $15,843.00 Engineering
Upgrade CP 15-14, Change
Order No. 7
A6915 W. M. Lyles Wastewater Treatment Plant $32,727.00 Engineering
Upgrade CP 15-14, Change
Order No. 8
A6915 W. M. Lyles Wastewater Treatment Plant $13,099.00 Engineering
Upgrade CP 15-14, Change
Order No. 9
A7016 San Bernardino County Use of San Bernardino County $286 half day Police
Sherriff-Coroner firing range as needed $572 full day
A6951-1 Ruiz Concrete and Paving ADA Curb Ramps, CP 16-09, $15,519.93 Engineering
Chan a Order No. 1
A6948 Tri-Star Contracting II, Inc. Demuth Park ADA Access $12,761.73 Engineering
Improvements, CP 15-15,
Change Order No. 2
A7013 Cemtek Environmental Inc. Quarterly CEMS Maintenance $18,827.00 Facilities/Maintenance
and Audit Support of the Muni
Co en Plant
A5960 Lance, Soll and Lunghard IRS Employment Tax $25,000.00 Finance
LLP Examination Audit, Amendment
No. 4
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°4t Fo`lt City Council Staff Report
DATE: September 26, 2017 CONSENT CALENDAR
SUBJECT: STAFF AUTHORIZED AGREEMENTS AND PURCHASE ORDERS FOR THE
MONTH OF AUGUST 2017
FROM: David H. Ready, Esq., Ph.D., City Manager
BY: Office of the City Clerk
Procurement Department
RECOMMENDATION:
Receive and file the report of Staff Authorized Agreements and Purchase Orders for the period of
August 1 through August 31, 2017.
AGREEMENTS
Number Vendor Description Amount Department
A6922 Succeeding Sustainably Comprehensive Sustainability No Cost to City Community& Economic
Management Services Development
A6878 Matich Corporation Pavement Rehabilitation ($5,350.01) Engineering
CP 16-01, Change Order No. 7 decrease
A6964 Audio Associates Council Chamber Audio/Visual $16,718.42 Engineering
Upgrade, Change Order No. 1
A5865 Bickmore Risk Services & Actuarial Valuation Studies $22,800.00 Finance
Consulting
A6915 W. M. Lyles Wastewater Treatment Plant $15,843.00 Engineering
Upgrade CP 15-14, Change
Order No. 7
A6915 W. M. Lyles Wastewater Treatment Plant $32,727.00 Engineering
Upgrade CP 15-14, Change
Order No. 8
A6915 W. M. Lyles Wastewater Treatment Plant $13,099.00 Engineering
Upgrade CP 15-14, Change
Order No. 9
A7016 San Bernardino County Use of San Bernardino County $286 half day Police
Sherriff-Coroner firing range as needed $572 full day
A6951-1 Ruiz Concrete and Paving ADA Curb Ramps, CP 16-09, $15,519.93 Engineering
Change Order No. 1
A6948 Tri-Star Contracting II, Inc. Demuth Park ADA Access $12,761.73 Engineering
Improvements, CP 15-15,
Change Order No. 2
A5960 Lance, Soll and Lunghard IRS Employment Tax $25,000.00 Finance
LLP Examination Audit, Amendment
No. 4
f T__M 140.�_
City Council Staff Report
September 26,2017—Page 2
Agreements and Purchase Orders, Month of August 2017
AGREEMENTS AND PURCHASE ORDERS
Number Vendor Description Amount Department
A6997 White Nelson Diehl Evans IRS Examination Consultation $5,000.00 Finance
18-0426 LLP
A7006 David Dixon Purchase Artistic Bicycle Rack $5,000.00 Community& Economic
18-0455 Development
PURCHASE ORDERS
Number Vendor Description Amount Department
18-0383 Color Connection Fall Flowers $10,875.00 Aviation
Community& Econ.
18-0392 Vel en Enterprises, LLC Downtown Restroom Program $7,200.00 Dev.
18-0394 Johnson Controls security access control id cards $11,740.00 Aviation
Community& Econ.
18-0400 Hatt Hotels Downtown Restroom Program $9,900.00 Dev.
Albert A. Webb & ATP Grant Application for
18-0405 Associates Walkability Plan $9,810.00 Engineering
Annual Qtly
Supervision/Monitoring of Muni
18-0412 Regatta Solutions plant $9,200.00 Facilities Maintenance
Fire Protection Eng. Design
18-0413 Jensens Hughes, Inc Services $9,174.00 Engineering
18-0423 Image Source Copier A reement- Year 3 $25,000.00 City Clerk
Edom Hill Communications
18-0430 Airwave Communications Maint. A rmt $6,900.00 Fire
18-0434 Dels Flooring Carpet for Fire Station#1 $6,794.00 Facilities Maintenance
18-0448 McCourt Manufacturing Banquet Table $5,133.19 Recreation
Fleet Software Annual Upgrade
18-0453 CCG Systems 511/17-4130/18 $12,053.87 Facilities Maintenance
18-0459 Lexipol, LLC Fire Policy Manual $7,295.00 Fire
Conduit Government Annual Firehouse Maint.
18-0465 Systems LLC Software-Year 3 $7,197.64 Fire
Voice Shield Satellite
18-0468 Disaster Recovery Center Subscription $9,590.00 Fire
Clarus Control Box for Radio
18-0469 Aaarvark Tactical Inc. Communications $7,277.06 Police
Palm Springs Chamber of Community& Econ.
18-0477 Commerce President's Circle Membership $8,000.00 1 Dev.
02
City Council Staff Report
September 26,2017--Page 3
Agreements and Purchase Orders, Month of August 2017
STAFF ANALYSIS:
The City's policies and procedures provide the City Manager and designated staff authority to
enter into agreements and purchase orders which are $25,000 or less, and certain other
amendments and change orders as previously approved by the City Council. Palm Springs
Municipal Code §7.02.030(k) requires a monthly report be submitted to the City Council.
The original contract documents are on file in the Office of the City Clerk and purchase orders are
on file in the Procurement Division.
Kathleen D. Hart, MMC David H. Ready, Esq
Interim City Clerk City Manager
03