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c441FORN�P City Council Staff Report
DATE: September 26, 2017 NEW BUSINESS
SUBJECT: ADOPT A RESOLUTION AMENDING THE BUDGET FOR FISCAL YEAR
2017-18, ADOPTED BY RESOLUTION 24238, TO INCORPORATE THE
2017 ANNUAL SLURRY SEAL, CITY PROJECT NO. 17-02, TO BE
FUNDED BY SENATE BILL 1 (SB 1), THE ROAD REPAIR AND
ACCOUNTABILITY ACT OF 2017
FROM: David H. Ready, City Manager
BY: Engineering Services Department
SUMMARY
Senate Bill 1 (SB1), identified as "The Road Repair and Accountability Act of 2017"
will increase local street and road funds allocated through the Highway Users Tax
Account, allocating funds from new taxes through the new Road Maintenance and
Rehabilitation Account (RMRA). In accordance with the state's new guidelines, a new
and separate revenue stream through increased Gas Tax will be provided to the City,
upon approval by the California Transportation Commission (CTC) of a project listing
identifying the City's use of the new Gas Tax (RMRA) revenue. All proposed projects
must be included in the City budget that is adopted by the City Council. Staff has
updated the Capital Improvement Program to include S B 1 -RMRA funds to be
budgeted for the 2017 Annual Slurry Seal, City Project No. 17-02 (the "Project").
RECOMMENDATION:
1. Adopt Resolution No. " A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF PALM SPRINGS CALIFORNIA, AMENDING THE BUDGET FOR
FISCAL YEAR 2017-18, ADOPTED BY RESOLUTION 24238, TO INCORPORATE
THE 2017 ANNUAL SLURRY SEAL, CITY PROJECT NO. 17-02, TO BE FUNDED
BY SB 1, THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017;"
2. Amend the 2017/2018 Fiscal Year Budget to include an appropriation of $263,599
of SB1-RMRA (Gas Tax) Funds for Fiscal Year 2017/2018; and
3. Amend the 2017/2018 Fiscal Year Budget to include a new capital improvement
project to be funded with SB1-RMRA (Gas Tax) Funds, identified as the 2017
Annual Slurry Seal, City Project No. 17-02.
ITEM NO. 5�
City Council Staff Report
September 26, 2017-- Page 2
Amending Budget for SB1 Gas Tax Funds
STAFF ANALYSIS:
On April 28, 2017, the Governor signed Senate Bill 1 (SB 1) (Beall, Chapter 5, Statutes
of 2017), which is known as the Road Repair and Accountability Act of 2017. To
address basic road maintenance, rehabilitation and critical safety needs on both
the state highway and local streets and road system, SB 1 increases the per gallon
fuel excise taxes; increases diesel fuel sales taxes and vehicle registration fees; and
provides for inflationary adjustments to tax rates in future years.
Beginning November 1, 2017, the State Controller will deposit various portions of
this new funding into the newly created RMRA. A percentage of this new RMRA
funding will be apportioned by formula to eligible cities and counties pursuant to the
Streets and Highways Code (SHC) Section 2032(h) for basic road maintenance,
rehabilitation, and critical safety projects on the local streets and roads system.
It is important to note that all new revenues received through the increased Gas Tax
must be dedicated to capital improvement projects, and cannot be used for personnel
or other administrative costs.
Cities and counties receiving RMRA funds must comply with all relevant federal and
state laws, regulations, policies, and procedures. The main requirements for the
program are codified in SHC Sections 2034, 2036, 2037, and 2038 and below are a
few of the included requirements:
• Submit to the California Transportation Commission (CTC) a list of projects
proposed to be funded with these funds. All projects proposed to receive funding
must be included in a city or county budget that is adopted by the applicable city
council or county board of supervisors at a regular public meeting [SHC 2034(a)(1)].
• The list of projects must include the description and location of each proposed
project, a proposed schedule for the project's completion, and the estimated useful
life of the improvement[SHC 2034(a)(1)].
• For each fiscal year in which RMRA funds are received and expended, cities
and counties must submit documentation to the Commission that includes the
description and location of each completed project, the amount of funds expended
on the project, the completion date, and the estimated useful life of the improvement
[SHC 2034(b)].
In accordance with the recently released guidelines, Staff has established a new
account for RMRA funds and updated the Capital Improvement Program to identify the
new Gas Tax funding appropriation for the City's Annual Slurry Seal project, CP 17-02,
an eligible project to receive the RMRA funding. Staff recommends adopting the
resolution in Attachment 1 to amend the FY 17/18 Budget to include this updated
Capital Improvement Program.
02
City Council Staff Report
September 26, 2017-- Page 3
Amending Budget for SB1 Gas Tax Funds
ENVIRONMENTAL IMPACT:
The requested City Council action is not a "Project" as defined by the California
Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a "Project" means the
whole of an action, which has a potential for resulting in either a direct physical change
in the environment, or a reasonably foreseeable indirect physical change in the
environment. The requested action is to amend the Fiscal Year 2017/2018 budget, and
is exempt from CEQA pursuant to Section 15378(b), in that a "Project" does not include:
(5) Organizational or administrative activities of governments that will not result in direct
or indirect physical changes in the environment.
FISCAL IMPACT:
Based on the latest State Department of Finance projection, the projected revenue
for RMRA funds for Fiscal Year 2017-2018 is $263,599. The following budget
adjustments will appropriate and segregate SB 1- RMRA funds into a unique fund.
Following City Council approval, the Capital Improvement Program will be updated,
reflecting the addition of this new fund into the budget and create an additional project
account for the City's 2017 Annual Slurry Seal project, CP 17-02, eligible for RMRA
funding.
Projected revenue for RMRA funds for the first full year of increased Gas Tax (RMRA)
Funds for Fiscal Year 2018-2019 is $790,752. At that time the Engineering Services
Department will program a list of eligible projects prior to that budget year to provide to
the CTC as per the guidelines included as Attachment 2._
The Finance Director will incorporate the following budget adjustments to be placed in
the appropriate funding account.
Increase Estimated Revenue:
SB 1 - RMRA: $263,599
Increase Appropriations:
Annual Slurry Seal $263,599
A total of $1,400,000 is currently budgeted for the 2017 Annual Slurry Seal, City Project
17-02 with Local Measure A Fund (Fund 134). With the addition of $263,599 from SB 1-
RMRA funds, the project budget will increase to $1,663,599 allowing staff to add
additional streets to the project.
03
City Council Staff Report
September 26, 2017 -- Page 4
Amending Budget for SB1 Gas Tax Funds
SUBMITTED:
Thomas Garcia, P.E. Marcus L. Fuller, MPA, P.E., P.L.S.
City Engineer Assistant City Manager
David H. Ready, Esq., P
City Manager
Attachments:
1. Resolution
2. SB 1 — RMRA Guidelines
3. Project List
04
ATTACHMENT 1
05
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PALM SPRINGS CALIFORNIA, AMENDING
THE BUDGET FOR FISCAL YEAR 2017-18,
ADOPTED BY RESOLUTION 24238, TO
INCORPORATE THE 2017 ANNUAL SLURRY SEAL,
CITY PROJECT NO. 17-02 TO BE FUNDED BY SB
1, THE ROAD REPAIR AND ACCOUNTABILITY ACT
OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability
Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and
Signed into law by the Governor in April 2017 in order to address the significant
multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions
that will ensure the residents of our City are aware of the projects proposed for
funding in our community and which projects have been completed each fiscal
year; and
WHEREAS, the City must include a list of all projects proposed to
receive funding from the Road Maintenance and Rehabilitation Account
(RMRA), created by SB 1, in the City budget, which must include a description
and the location of each proposed project, a proposed schedule for the
project's completion, and the estimated useful life of the improvement; and
WHEREAS, the City, will receive an estimated $263,599 in RMRA
funding in Fiscal Year 2017-18 from SB 1; and
WHEREAS, the City has undergone a robust public process to ensure
public input into our community's transportation priorities/the project list; and
WHEREAS, the City used a Pavement Management System to develop
the SB 1 project list to ensure revenues are being used on the most high-
priority and cost-effective projects that also meet the communities priorities for
transportation investment; and
WHEREAS, the funding from SB 1 will help the City maintain and
rehabilitate streets, roads, bridges, add active transportation infrastructure
throughout the City this year and hundreds of similar projects into the future;
and
WHEREAS, the 2016 California Statewide Local Streets and Roads
Needs Assessment found that the City's streets and roads are in a "good"
condition and this revenue will help us increase the overall quality of our road
06
Resolution No.
Page 2
system and over the next decade will maintain our streets and roads in a
"good" condition; and
WHEREAS, without revenue from SB 1, the City, would have otherwise
been canceling projects throughout the community; and
WHEREAS, if the Legislature and Governor failed to act, city streets and
county roads would have continued to deteriorate, having many and varied
negative impacts on our community; and
WHEREAS, cities and counties own and operate more than 81 percent
of streets and roads in California, and from the moment we open our front door
to drive to work, bike to school, or walk to the bus station, people are
dependent upon a safe, reliable local transportation network; and
WHEREAS, modernizing the local street and road system provides well-
paying construction jobs and boosts local economies; and
WHEREAS, the local street and road system is also critical for farm to
market needs, interconnectivity, multimodal needs, and commerce; and
WHEREAS, police, fire, and emergency medical services all need safe
reliable roads to react quickly to emergency calls and a few minutes of delay
can be a matter of life and death; and
WHEREAS, maintaining and preserving the local street and road system
in good condition will reduce drive times and traffic congestion, improve bicycle
safety, and make the pedestrian experience safer and more appealing, which
leads to reduce vehicle emissions helping the State achieve its air quality and
greenhouse gas emissions reductions goals; and
WHEREAS, restoring roads before they fail also reduces construction
time which results in less air pollution from heavy equipment and less water
pollution from site run-off; and
WHEREAS, the SIB 1 project list and overall investment in our local
streets and roads infrastructure with a focus on basic maintenance and safety,
investing in complete streets infrastructure, and using cutting-edge technology,
materials and practices, will have significant positive co-benefits statewide.
NOW, THEREFORE THE CITY COUNCIL DETERMINES, RESOLVES AND
APPROVES AS FOLLOWS:
SECTION 1. That the foregoing Recitals are true and correct and are
incorporated herein by this reference.
07
Resolution No.
Page 3
SECTION 2. The Budget for Fiscal Year 2017-18 adopted by Resolution No.
24238 is hereby amended to incorporate and include the following list of projects
planned to be funded with Road Maintenance and Rehabilitation Account
revenues:
Project Name/No: 2017 Annual Slurry Seal, CP 17-02
Description: 2017 Annual Slurry Seal (Citywide)
Estimated Useful Life: 5-7 Years
Est. Construction Year: Spring 2018
The Director of Finance shall incorporate such project into the 2017-2018
Budget as appropriate and shall add to the Capital Improvement Program of
the 2017-2018 Budget additional funding to be received from the Road
Maintenance and Rehabilitation Account revenues as follows:
SOURCE(S):
Fund Activity Account Amount
SB 1 — RMRA Fund $263,599
ADDITION(S):
Fund Activit Account Amount
Capital Project Fund 1 J $263,599
ADOPTED THIS 26th DAY OF September, 2017.
CITY OF PALM SPRINGS
David H. Ready
City Manager
ATTEST:
Kathleen D. Hart
Interim City Clerk
08
Resolution No.
Page 4
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF PALM SPRINGS )
I, KATHLEEN D. HART, Interim City Clerk of the City of Palm Springs, hereby
certify that Resolution No. is a full, true and correct copy, and was duly
adopted at a regular meeting of the City Council of the City of Palm Springs on
September 26, 2017, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Kathleen D. Hart, MMC
Interim City Clerk
City of Palm Springs, California
09
ATTACHMENT 2
10
THE ROAD REPAIR AND
ACCOUNTABILITY ACT OF 2017
2017 LOCAL STREETS AND ROADS
FUNDING
ANNUAL REPORTING GUIDELINES
August 2017
California Transportation Commission
'gpf3 1C1�
2017 LOCAL STREETS AND ROADS
FUNDING
ANNUAL REPORTING GUIDELINES
Adopted by the California Transportation Commission on
August 16, 2017
Pursuant to California Streets and Highways Code Section 2034
Commissioners
Bob Alvarado — Chair
Fran Inman —Vice Chair
Yvonne B. Burke
Lucetta Dunn
James Earp
James C. Ghielmetti
Carl Guardino
Christine Kehoe
James Madaffer
Joseph Tavaglione
Senator Jim Beall — Ex Officio
Assembly Member Jim Frazier— Ex Officio
Susan Bransen — Executive Director
12
CALIFORNIA TRANSPORTATION COMMISSION
THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
ANNUAL REPORTING GUIDELINES FOR LOCAL STREETS AND ROADS FUNDING
TABLE OF CONTENTS
I. Introduction...................................................................................................................... 1
1. Background and Purpose of Reporting Guidelines.................................................. 1
2. Program Objectives and Statutory Requirements.................................................... 1
3. Program Roles and Responsibilities......................................................................... 3
4. Program Schedule...................................................................................................... 4
II. Funding.............................................................................................................................4
5. Source ......................................................................................................................... 4
6. Estimation and Disbursement of Funds.................................................................... 5
III. Eligibility and Program Priorities.................................................................................... 5
7. Eligible Recipients...................................................................................................... 5
8. Program Priorities and Example Projects................................................................. 5
IV. Project List Submittal....................................................................................................... 6
9. Content and Format of Project List ........................................................................... 6
10. Process and Schedule for Project List Submittal....................................................10
11. Commission Submittal of Eligible Entities to the State Controller's Office...........10
V. Project Expenditure Reporting and Auditing ................................................................11
12. Scope of Completed Project Expenditure Report....................................................11
13. Process and Schedule for Project Report Submittal...............................................13
14. Commission Reporting of Project Information Received........................................13
15. State Controller Expenditure Reporting and Maintenance of Effort Monitoring....14
16. Workforce Development Requirements and Project Signage.................................16
Appendix A— Local Streets and Roads Project List Form...................................................17
Appendix B - Local Streets and Roads Completed Project Expenditure Report Form......19
Appendix C— Local Streets and Roads Program Schedule.................................................21
,. 13
California Transportation Commission
2017 Local Streets and Roads Funding Program
Annual Reporting Guidelines August 2017
I. Introduction
1. Background and Purpose of Reporting Guidelines
On April 28, 2017 the Governor signed Senate Bill (SB) 1 (Beall, Chapter 5, Statutes of 2017),
which is known as the Road Repair and Accountability Act of 2017. To address basic road
maintenance, rehabilitation and critical safety needs on both the state highway and local streets
and road system, SB 1: increases per gallon fuel excise taxes; increases diesel fuel sales taxes
and vehicle registration fees; and provides for inflationary adjustments to tax rates in future years.
Beginning November 1, 2017, the State Controller(Controller)will deposit various portions of this
new funding into the newly created Road Maintenance and Rehabilitation Account (RMRA). A
percentage of this new RMRA funding will be apportioned by formula to eligible cities and counties
pursuant to Streets and Highways Code (SHC) Section 2032(h) for basic road maintenance,
rehabilitation, and critical safety projects on the local streets and roads system. For a detailed
breakdown of RMRA funding sources and the disbursement of funding please see Sections 5 and
6 of these guidelines.
SB 1 emphasizes the importance of accountability and transparency in the delivery of California's
transportation programs. Therefore, in order to be eligible for RMRA funding, statute requires
cities and counties to provide basic annual RMRA project reporting to the California
Transportation Commission (Commission).
These guidelines describe the general policies and procedures for carrying out the annual RMRA
project reporting requirements for cities and counties and other statutory objectives as outlined in
Section 2 below. The guidelines were developed in consultation with state, regional, and local
government entities and other transportation stakeholders.
The Commission may amend these guidelines after first giving notice of the proposed
amendments. In order to provide clear and timely guidance, it is the Commission's policy that a
reasonable effort be made to amend the guidelines prior to the due date for project lists or the
Commission may extend the deadline for project list submission in order to facilitate compliance
with the amended guidelines.
2. Program Objectives and Statutory Requirements
Streets and Highways Code (SHC) Section 2032.5(a) articulates the general intent of the
legislation that recipients of RMRA funding be held accountable for the efficient investment of
public funds to maintain local streets and roads and are accountable to the people through
performance goals that are tracked and reported.
Pursuant to SHC Section 2030(a), the objective of the Local Streets and Roads Program is to
address deferred maintenance on the local streets and roads system through the prioritization
and delivery of basic road maintenance and rehabilitation projects as well as critical safety
projects.
Cities and counties receiving RMRA funds must comply with all relevant federal and state laws,
regulations, policies, and procedures. The main requirements for the program are codified in SHC
Sections 2034, 2036, 2037, and 2038 and include the following:
California Transportation Commission
2017 Local Streets and Roads Funding Program
Annual Reporting Guidelines August 2017
• Prior to receiving an apportionment of RMRA funds from the Controller in a fiscal year,
a city or county must submit to the Commission a list of projects proposed to be funded
with these funds. All projects proposed to receive funding must be included in a city or
county budget that is adopted by the applicable city council or county board of
supervisors at a regular public meeting [SHC 2034(a)(1)].
• The list of projects must include a description and the location of each proposed
project, a proposed schedule for the project's completion, and the estimated useful life
of the improvement[SHC 2034(a)(1)]. Further guidance regarding the scope, content,
and submittal process for project lists prepared by cities and counties is provided in
Sections 9-10.
• The project list does not limit the flexibility of an eligible city or county to fund projects
in accordance with local needs and priorities so long as the projects are consistent
with RMRA priorities as outlined in SHC 2030(b) [SHC 2034(a)(1)].
• The Commission will report to the Controller the cities and counties that have
submitted a list of projects as described in SHC 2034(a)(1) and that are therefore
eligible to receive an apportionment of RMRA funds for the applicable fiscal year[SHC
2034(a)(2)].
• The Controller, upon receipt of the report from the Commission, shall apportion RMRA
funds to eligible cities and counties pursuant to SHC 2032(h) [SHC 2034(a)(2)j.
• For each fiscal year in which RMRA funds are received and expended, cities and
counties must submit documentation to the Commission that includes a description
and location of each completed project, the amount of funds expended on the project,
the completion date, and the estimated useful life of the improvement [SHC 2034(b)].
Further guidance regarding the scope, content, and submittal process for program
expenditure reports is provided in Sections 12-13.
• A city or county receiving an apportionment of RMRA funds is required to sustain a
maintenance of effort (MOE) by spending at least the annual average of its general
fund expenditures during the 2009-10, 2010-11, and 2011-12 fiscal years for street,
road, and highway purposes from the city's or county's general fund [SHC 2036].
Monitoring and enforcement of the maintenance of effort requirement for RMRA funds
will be carried out by the Controller and is addressed in more detail in Section 15.
• A city or county may spend its apportionment of RMRA funds on transportation
priorities other than priorities outlined in SHC 2030(b) if the city or county's average
Pavement Condition Index(PCI) meets or exceeds 80 [SHC 2037].
• By July 1, 2023, cities and counties receiving RMRA funds must follow guidelines
developed by the California Workforce Development Board (Board) that address
participation and investment in, or partnership with, new or existing pre-apprenticeship
training programs [SHC 2038]. Further information regarding the forthcoming Board
Guidelines and future Board-sponsored grant opportunities is available in Section 16.
2 15
California Transportation Commission
2017 Local Streets and Roads Funding Program
Annual Reporting Guidelines August 2017
3. Program Roles and Responsibilities
Below is a general outline of the roles and responsibilities of recipient cities/counties, the
Commission, the Controller, and the California Workforce Development Board, in carrying out the
program's statutory requirements, as well as activities the Commission will undertake to meet the
legislative intent of SB 1:
Recipient Cities/Counties:
• Develop and submit a list of projects to the Commission each fiscal year.
• Develop and submit a project expenditure report to the Commission each fiscal year.
• Comply with all requirements including reporting requirements for RMRA funding.
Commission:
• Provide technical assistance to cities and counties in the preparation of project lists and
reports.
• Receive project lists from cities and counties each fiscal year.
• Provide a comprehensive list to the Controller each fiscal year of cities and counties
eligible to receive RMRA apportionments.
• Receive program expenditure reports from cities and counties each fiscal year and provide
aggregated statewide information regarding use of RMRA funds to the Legislature and the
public (e.g. the Commission's Annual Report to the Legislature and a SB 1 Accountability
Website).
Controller:
• Receive list of cities and counties eligible for RMRA apportionments each fiscal year from
the Commission.
• Apportion RMRA funds to cities and counties.
• Oversee Maintenance of Effort and other requirements for RMRA funds including reporting
required pursuant to SHC 2151.
California Workforce Development Board:
• Pursuant to SHC 2038, establish a pre-apprenticeship development and training grant
program beginning January 1, 2019 that local public agencies receiving RMRA funds are
eligible to apply for or partner with other entities to apply for.
• Pursuant to SHC 2038, develop guidelines for public agencies receiving RMRA funds to
participate, invest in, or partner with, new or existing pre-apprenticeship training programs.
Local public agencies receiving RMRA funds must follow the guidelines by no later than
July 1, 2023.
3 16
California Transportation Commission
2017 Local Streets and Roads Funding Program
Annual Reporting Guidelines August 2017
4. Program Schedule
The following schedule lists the major milestones for the development of the 2017 Local Streets
and Roads Funding Annual Reporting Guidelines, initial submittal of project lists, and transmittal
of eligibility list to the Controller. See Appendix C for a more detailed program schedule.
Draft Guidelines Circulated for Public Review June 19—July 10, 2017
Commission Adoption of Guidelines August 16-17, 2017
Technical Assistance and Outreach to Cities/Counties August 18—October 16, 2017
Project Lists due to Commission October 16 , 2017
Commission Adopts List of Eligible Cities and Counties December 6-7 , 2017
Commission Submits List to Controller December 6-7, 2017
Controller FY 17-18 Apportionments Begin Mid-January 2018
11. Funding
5. Source
The State of California imposes per-gallon excise taxes on gasoline and diesel fuel, sales taxes
on diesel fuel, and registration taxes on motor vehicles and dedicates these revenues to
transportation purposes. Portions of these revenues flow to cities and counties through the
Highway Users Tax Account (HUTA) and the newly established RMRA created by SB 1.
The Local Streets and Roads Funding Program administered by the Commission in partnership
with the Controller is supported by RMRA funding which includes portions of revenues pursuant
to SHC 2031 from the following sources:
• An additional 12 cent per gallon increase to the gasoline excise tax effective November 1,
2017.
• An additional 20 cent per gallon increase to the diesel fuel excise tax effective November
1, 2017.
• An additional vehicle registration tax called the "Transportation Improvement Fee" with
rates based on the value of the motor vehicle effective January 1, 2018.
• An additional$100 vehicle registration tax on zero emissions(ZEV)vehicles of model year
2020 or later effective July 1, 2020.
• Annual rate increases to these taxes beginning on July 1, 2020 (July 1, 2021 for the ZEV
fee) and every July 152 thereafter equal to the change in the California Consumer Price
Index (CPI).
SHC 2032(h)(2) specifies that 50 percent of the balance of revenues deposited into the RMRA,
after certain funding is set aside for various programs, will be continuously appropriated for
apportionment to cities and counties by the Controller pursuant to the formula in SHC Section
2103(a)(3)(C)(i) and (ii).
4 17
California Transportation Commission
2017 Local Streets and Roads Funding Program
Annual Reporting Guidelines August 2017
6. Estimation and Disbursement of Funds
While neither, the Commission nor the State Controller's Office prepare formal estimates of
RMRA funds, the Department of Finance (DOF) estimates the total amount of funding that will be
deposited into the RMRA annually. The California State Association of Counties and the League
of California Cities use this information from DOF to develop city and county level estimates of
RMRA funds which are available here:
California State Association of Counties
http://www.counties.orq/sb-1-road-repair-and-accountability-act-2017
League of California Cities
http://www.californiacityfinance.com/
Each fiscal year, upon receipt of a list of cities and counties that are eligible to receive an
apportionment of RMRA funds pursuant to SHC 2032(h)(2) from the Commission, the Controller
is required to apportion RMRA funds to eligible cities and counties consistent with the formula
outlined in SHC Section 2103(a)(3)(C)(i)and (ii). It is expected that the Controller will continuously
apportion RMRA funds on a monthly basis to eligible cities and counties using a process and
system similar to that of HUTA apportionments. RMRA funding is continuously apportioned and
is not provided on a reimbursement basis.
The Commission does not approve project lists and provide authorization to proceed with RMRA
funded projects. The Commission receives project lists, determines they are complete and meet
basic statutory requirements outlined in SHC 2034 and then approves and submits a statewide
list to the Controller of cities and counties that are eligible to begin receiving monthly RMRA
funding apportionments.
III. Eligibility and Program Priorities
7. Eligible Recipients
Eligible recipients of RMRA funding apportionments include cities and counties that have
prepared and submitted a project list to the Commission pursuant to SHC Section 2034(a)(1)and
that have been included in a list of eligible entities submitted by the Commission to the Controller
pursuant to SHC Section 2034(a)(2).
Recipients of RMRA apportionments must comply with all relevant federal and state laws,
regulations, policies, and procedures.
8. Program Priorities and Example Projects
Pursuant to SHC Section 2030(a), RMRA funds made available for the Local Streets and Roads
Funding Program shall be prioritized for expenditure on basic road maintenance and rehabilitation
projects, and on critical safety projects.
SHC Section 2030(b)(1) provides a number of example projects and uses for RMRA funding that
include, but are not limited to, the following:
• Road Maintenance and Rehabilitation
• Safety Projects
5 1. g
California Transportation Commission
2017 Local Streets and Roads Funding Program
Annual Reporting Guidelines August 2017
• Railroad Grade Separations
• Complete Streets Components (including active transportation purposes, pedestrian
and bicycle safety projects, transit facilities, and drainage and stormwater capture
projects in conjunction_with any other allowable project)
• Traffic Control Devices
SHC Section 2030(b)(2) states that funds made available by the program may also be used to
satisfy a match requirement in order to obtain state or federal funds for projects authorized by this
subdivision.
SHC Section 2030(c)-(f)specifies additional project elements that will be incorporated into RMRA-
funded projects by cities and counties to the extent possible and cost effective, and where feasible
(as deemed by cities and counties). These elements are:
• Technologies and material recycling techniques that lower greenhouse gas emissions
and reduce the cost of maintaining local streets and roads through material choice
and construction method.
• Systems and components in transportation infrastructure that recognize and
accommodate technologies including but not limited to ZEV fueling or charging and
infrastructure-vehicles communications for transitional or fully autonomous vehicles.
• Project features to better adapt the transportation asset to withstand the negative
effects of climate change and promote resiliency to impacts such as fires, floods, and
sea level rise (where appropriate given a project's scope and risk level for asset
damage due to climate change).
• Complete Streets Elements (such as project features that improve the quality of
bicycle and pedestrian facilities and that improve safety for all users of transportation
facilities) are expected to be incorporated into RMRA funded projects to the extent
(as deemed by cities and counties) beneficial, cost-effective, and practicable in the
context of facility type, right-of-way, project scope, and quality of nearby facilities.
Pursuant to SHC Section 2037, a city or county may spend its apportionment of RMRA funds on
transportation priorities other than those outlined in SHC Section 2030 if the city's or county's
average Pavement Condition Index (PCI) meets or exceeds 80.
IV. Project List Submittal
9. Content and Format of Project List
Pursuant to SHC Section 2034(a)(1), prior to receiving an apportionment of RMRA funds from the
State Controller in a fiscal year, a city or county must submit to the Commission a list of projects
proposed to be funded with these funds pursuant to an adopted city or county budget, which may
include pertinent budget amendments.
Listed below are the specific statutory criteria for the content of the project list along with additional
guidance provided to help ensure a consistent statewide format and to facilitate accountability
and transparency within the Local Streets and Roads Program.
6 � 9
. . .___ . ._.._. _
California Transportation Commission
2017 Local Streets and Roads Funding Program
Annual Reporting Guidelines August 2017
a.) Included in an Adopted Budget
All proposed projects must be included in a city or county budget that is adopted by the
applicable city council or county board of supervisors at a regular public meeting.
To ensure transparency and to meet the intent of SHC Section 2034(a)(1) "included in a
city or county budget" can mean either of the following:
a.) A specific list of projects proposed for RMRA funding adopted as part of the
city/county's regular operating or capital improvement budget, at a regular public
meeting; or
b.) A specific list of projects proposed for RMRA funding amended into the
city/county's regular operating or capital improvement budget, at a regular public
meeting.
Documentation of Inclusion in an Adopted Budget
A city or county must provide a public record which illustrates that projects proposed for
RMRA funding through the Local Streets and Roads Program have been included in an
adopted city or county operating budget. Examples of an acceptable public record include:
a.) An excerpt from the city/county's regular operating or capital improvement
budget including the relevant list of projects and an adopting resolution;
b.) An excerpt from the city/county's regular operating or capital improvement
budget including the relevant list of projects and meeting minutes documenting
approval at a regular public meeting.
c.) An excerpt from the city/county's amended operating or capital improvement
budget including the relevant list of projects, or the staff report specifying the
projects to be included, as well as an adopting resolution or meeting minutes
documenting approval at a regular public meeting.
Submittal of electronic copies of the relevant excerpts from an operating budget (or
amendment) and support documentation (i.e. resolution or minutes) is encouraged.
Support documentation requirements are further discussed in Appendix A.
b.) List of Projects—Content
Pursuant to SHC 2034(a)(1), the project list must include a description and the location of
each proposed project, a proposed schedule for each project's completion, and the
estimated useful life of the improvement. The project list is intended to cover, at a
minimum, the applicable fiscal year. Cities and counties may include project information
for future fiscal years but are expected to update the project list as needed every fiscal
year prior to submittal to the Commission.
Development and Content
The Commission recognizes the inherent diversity of road maintenance and rehabilitation
needs among the approximately 540 jurisdictions across the state that may utilize Local
Streets and Roads Program funding.
Given the emphasis SB 1 places on accountability and transparency in delivering
California's transportation programs, cities and counties are encouraged to clearly
articulate how these funds are being utilized through the development of a robust project
list.
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To promote statewide consistency in the content and format of project information
submitted to the Commission, and to facilitate transparency within the Local Streets and
Roads Funding Program, the following guidance is provided regarding the key
components of the project list. Please note that project lists included in a city or county
budget should, at a minimum, include the elements mandated by statute: description,
location, schedule for completion and useful life. Cities and counties should include more
detailed project information as described below in the project list submitted to the
Commission.
For further assistance, Appendix A has been developed to outline project list content and
format.
Project Description
The list must include a project description for each proposed project. The city/county is
encouraged to provide a brief non-technical description (up to 5 sentences)written so that
the main objectives of the project can be clearly and easily understood by the public.
The level of detail provided will vary depending upon the nature of the project; however, it
is highly encouraged that the project description contain a minimum level of detail needed
for the public to understand what is being done and why it is a critical or high-priority need.
Project Location
The list must include a project location for each proposed project. The city/county is
encouraged to provide project location information that, at a minimum, would allow the
public to clearly understand where within the community the project is being undertaken.
For example, providing specific street names where improvements are being undertaken
and specifying project termini when possible are preferable to more general information
such as "various"or"south-west side of city/county". If project-specific geolocation data is
available, it is highly encouraged to be included in the project list submitted to the
Commission.
Proposed Schedule for Completion
The list must include a completion schedule for each proposed project. The city/county is
encouraged to provide a high-level timeline that provides a clear picture to the public of
when a project is reasonably expected to be completed. The proposed schedule for
completion should clearly articulate if a project will take multiple years to complete.
Estimated Useful Life
The list must include an estimated useful life for each proposed project. The city/county is
encouraged to provide information regarding the estimated useful life of the project that is
clear, understandable, and based on industry-standards for the project materials and
design, where applicable.
Technology, Climate Change, and Complete Streets Considerations
SHC Section 2030(c)-(f)specifies additional project elements that will be incorporated into
RMRA-funded projects by cities and counties to the extent possible and cost effective,
and where feasible. These elements are:
• Technologies and material recycling techniques that lower greenhouse gas emissions
and reduce the cost of maintaining local streets and roads through material choice
and construction method.
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• Systems and components in transportation infrastructure that recognize and
accommodate technologies including but not limited to ZEV fueling or charging and
infrastructure-vehicles communications for transitional or fully autonomous vehicles.
• Project features to better adapt the transportation asset to withstand the negative
effects of climate change and promote resiliency to impacts such as fires,floods, and
sea level rise (where appropriate given a project's scope and risk level for asset
damage due to climate change).
• Complete Streets Elements (such as project features that improve the quality of
bicycle and pedestrian facilities and that improve safety for all users of transportation
facilities) are expected to be incorporated into RMRA funded projects to the extent
(as deemed by cities and counties) beneficial, cost-effective, and practicable in the
context of facility type, right-of-way, project scope, and quality of nearby facilities.
Cities and counties are encouraged to consider all of the above for implementation, to the
extent possible, cost-effective, and feasible, in the design and development of projects for
RMRA funding.
To meet the intent of SHC 2032.5(a) as outlined in Section 2 of these Guidelines, in
addition to the statutory requirements outlined in Section 10, the standard forms
developed by the Commission will allow cities and counties to report on the inclusion of
these elements.
Other Statutory Considerations for Project Lists
Pursuant to SHC Section 2034(a)(1), the project list shall not limit the flexibility of an
eligible city or county to fund projects in accordance with local needs and priorities, so
long as the projects are consistent with SHC Section 2030(b).After submittal of the project
list to the Commission, in the event a city or county elects to make changes to the project
list pursuant to the statutory provision noted above, formal notification of the Commission
is not required. However, standard reporting forms will provide an opportunity for
jurisdictions to annually communicate such changes to the Commission as part of the
regular reporting process.
Pursuant to SHC Section 2037, a city or county may spend its apportionment of RMRA
funds on transportation priorities other than those outlined in SHC 2030(b) if the city or
county's average Pavement Condition Index (PCI) meets or exceeds 80. This provision
however, does not eliminate the requirement for cities and counties to prepare and submit
a list of projects or the requirement to consider technology, climate change, and complete
streets elements to the extent possible, cost-effective and feasible, in the design and
development of projects for RMRA funding.
In the event a city or county will spend its apportionment of RMRA funds on transportation
priorities other than those outlined in Section 8 of these guidelines and pursuant to SHC
2037, cities and counties are encouraged to work with its respective Regional
Transportation Planning Agency or Metropolitan Planning Organization to ensure that
projects are included in the applicable Regional Transportation Plan.
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c.) List of Projects— Standard Format
Please note that project lists included in a city or county budget should, at a minimum,
include the elements mandated by statute: description, location, schedule for completion
and useful life elements. Cities and counties should include more detailed project
information in the project list submitted to the Commission.
To promote statewide consistency of project information submitted to the Commission, a
standard project list format is under development and is further explained in Appendix A.
For the initial submittal of project lists in 2017, cities and counties are required to use the
standard form available. The form will be provided by the Commission to cities and
counties at the earliest opportunity after adoption of the guidelines.
The Commission intends to make available an online platform so that cities and counties
can quickly and easily enter project list information and upload support documentation
online.
10.Process and Schedule for Project List Submittal
A city or county must submit a project list and support documentation by October 16, 2017 to the
Commission. All materials should be provided electronically to: ctc(ddot.ca.gov. In the event a
jurisdiction wishes to submit a hard copy please contact the program manager at:
Eric Thronson, Deputy Director
California Transportation Commission
Eric.Thronson cDdot.ca.gov
(916) 654-7179
11.Commission Submittal of Eligible Entities to the State Controller's Office
Pursuant to SHC Section 2034(a), a city or county must submit a project list to the Commission
to be eligible for the receipt of RMRA funds, and the Commission must report to the Controller
the jurisdictions that are eligible to receive funding. Upon receipt of project lists and support
documentation, Commission staff will review submittals to ensure they are complete. Once a
project list submittal has been received and deemed complete by staff, the city or county will be
added to a list of jurisdictions eligible to receive RMRA funding for that fiscal year as required by
SHC Section 2034(a)(2). All project lists and support documentation submitted by cities and
counties will be posted to the Commission's website.
The list of eligible cities and counties will be brought forward for Commission consideration at a
regularly scheduled meeting where staff will request Commission direction to transmit the list to
the Controller. Upon direction of the Commission, staff will transmit the list to the Controller
pursuant to SHC Section 2034(a)(2)and the cities and counties included on the list will be deemed
eligible to receive RMRA apportionments for that fiscal year pursuant to SHC Section 2034(a)(1).
Upon receipt of the list from the Commission, the Controller is expected to apportion funds to the
cities and counties included on the list pursuant to SHC Sections 2034(a)(2) and 2032(h).
In the event a city or county does not provide a complete project list and support documentation
for Commission consideration and eligibility designation pursuant to deadlines established by
these guidelines, cities and counties are expected to work cooperatively with Commission staff
to provide any missing information as soon as possible. Once completed information is
provided, Commission action to establish eligibility will be taken at the next earliest opportunity.
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V. Project Expenditure Reporting and Auditing
12.Scope of Completed and In-Progress Project Expenditure Report
Pursuant to SHC Section 2034(b), for each fiscal year in which an apportionment of RMRA funds
is received and upon expenditure of funds, cities and counties must submit documentation to the
Commission pertaining to the expenditure of those funds that includes: a description and location
of each completed project, the amount of funds expended on the project, the completion date,
and the estimated useful life of the improvement. The project expenditure reporting process will
also provide an opportunity for cities and counties to report on the progress and expenditures
associated with multi-year projects that are not yet complete.
Listed below are the specific statutory criteria for the content of the completed project expenditure
report along with additional guidance provided to help ensure a consistent statewide format and
to facilitate accountability and transparency within the Local Streets and Roads Program.
a.) Completed and In-Progress Project Expenditure Report—Content
Development and Content
Given the emphasis SB 1 places on accountability and transparency in delivering
California's transportation programs, it is vitally important that cities and counties clearly
articulate the public benefit of these funds through the development of a robust project
expenditure report.
To promote statewide consistency in the content and format of project expenditure
information submitted and to facilitate transparency and robust reporting within the Local
Streets and Roads Funding Program,the following guidance is provided regarding the key
components of the completed project expenditure report. Additionally, Appendix B has
been developed to provide an example of project expenditure report content and format.
The project expenditure report must cover the full fiscal year and include projects that
have completed construction and are fully operational. The standard form will also provide
an opportunity for cities and counties to report on the progress and expenditures
associated with multi-year projects that are not yet complete.
Proiect Description
The report must include a project description for each completed and in-progress project.
The city/county is encouraged to provide a brief non-technical description (up to 5
sentences) written so that the main objectives of the project can be clearly and easily
understood by the public.
The level of detail provided will vary depending upon the nature of the project; however, it
is highly encouraged that the project description contain a minimum level of detail needed
for the public to understand exactly what work was completed or will be completed in the
future.
Proiect Location
The report must include a project location for each completed and in-progress project.The
city/county is required to provide project location information that, at a minimum, would
allow the public to clearly understand where within the community the project was or will
be constructed. For example, specific street names where improvements were undertaken
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and project termini should be specified. If project-specific geolocation data is available, it
is highly encouraged to be included.
The Amount of Funds Expended and the Project Completion Date
The report must include the amount of RMRA funds expended on the project and its date
of completion or expected date of completion. For the purposes of the project expenditure
report, a project is considered complete when it is operational/open to traffic. Construction
contract close-out is not required to be complete.
Estimated Useful Life
The report must include an estimated useful life for each proposed project.The city/county
is encouraged to provide information regarding the estimated useful life of the project that
is clear, understandable, and based on industry-standards for the project materials and
design, where applicable.
Technology, Climate Change, and Complete Streets Considerations
SHC Section 2030(c)-(f)specifies additional project elements that will be incorporated into
RMRA-funded projects by cities and counties to the extent possible and cost effective,
and where feasible. These elements are:
• Technologies and material recycling techniques that lower greenhouse gas emissions
and reduce the cost of maintaining local streets and roads through material choice
and construction method.
• Systems and components in transportation infrastructure that recognize and
accommodate technologies including but not limited to ZEV fueling or charging and
infrastructure-vehicles communications for transitional or fully autonomous vehicles.
• Project features to better adapt the transportation asset to withstand the negative
effects of climate change and promote resiliency to impacts such as fires, floods, and
sea level rise (where appropriate given a project's scope and risk level for asset
damage due to climate change).
• Complete Streets Elements (such as project features that improve the quality of
bicycle and pedestrian facilities and that improve safety for all users of transportation
facilities) are expected to be incorporated into RMRA funded projects to the extent
(as deemed by cities and counties) beneficial, cost-effective, and practicable in the
context of facility type, right-of-way, project scope, and quality of nearby facilities.
Cities and counties are encouraged to consider all of the above for implementation, to the
extent possible, cost-effective and feasible, in the design and development of projects for
RMRA funding. In the event that completed projects contain technology, climate change,
and complete streets considerations pursuant to SHC 2030(c)-(f). Standard reporting
forms developed by the Commission will allow, cities and counties to report on the
inclusion of these elements in RMRA-funded projects.
Standard reporting forms developed by the Commission will also provide space for
supplementary information to be provided regarding the benefits of RMRA funded
projects. Cities and counties should consider providing additional information in the
proposed project list as appropriate in order to clearly communicate how RMRA funding
is being effectively put to use.
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Other Statutory Considerations for Project Expenditure Reports
Pursuant to SHC Section 2037, a city or county may spend its apportionment of RMRA
funds on transportation priorities other than those outlined in SHC Section 2030(b) if the
city's or county's average Pavement Condition Index (PCI) meets or exceeds 80. This
provision, however, does not eliminate the requirement for cities and counties to prepare
and submit a completed project expenditure report or the requirement to consider
technology, climate change, and complete streets elements to the extent possible, cost-
effective and feasible, in the design and development of projects for RMRA funding.
b.) Project Expenditure Report— Standard Format
To promote statewide consistency of project information submitted, a standard completed
and in-progress project expenditure report format has been developed and is further
explained in Appendix B.
For the initial submittal of project expenditure reports in 2017, cities and counties are
required to use the standard form available. The form will be provided by the Commission
to cities and counties at the earliest opportunity after adoption of the guidelines.
The Commission intends to make available an online platform so that cities and counties
can quickly and easily enter completed and in-progress project information online.
13.Process and Schedule for Project Expenditure Report Submittal
Completed Project Reports must be developed and submitted to the Commission according to
the statutory requirements of SHC Section 2034(b) as outlined above in Section 12.
A city or county must submit a Completed and In-Progress Project Report by October 1, 2018
and October 15S of each subsequent year to the Commission. All materials should be provided
electronically to ctc(ddot.ca.gov. In the event a jurisdiction wishes to submit a hard copy please
contact the program manager at:
Eric Thronson, Deputy Director
California Transportation Commission
Eric.Thronsonodot.ca.gov
(916) 654-7179
14.Commission Reporting of Project Information Received
In order to meet the requirements of SB 1 which include accountability and transparency in the
delivery of California's transportation programs, it is vitally important that the Commission clearly
communicate the public benefits achieved by RMRA funds. The Commission intends to articulate
these benefits through the development of an SB 1 accountability website and through other
reporting mechanisms such as the Commission's Annual Report to the Legislature.
Upon receipt of project expenditure reports, Commission staff will review submittals to ensure
they are complete. If any critical project information is missing (i.e. SHC 2034(b) requirements
such as project description, location, date of completion, expenditures, and useful life of
improvement) Commission staff will notify city/county staff to complete for resubmittal within 10
working days.
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All completed project expenditure reports submitted by cities and counties will be posted to the
Commission's SIB 1 Accountability website. The Commission will also analyze the completed
project expenditure reports provided by cities and counties and aggregate the project information
to provide both statewide and city/county level summary information such as the number, type,
and location of RMRA funded projects.This information will also be provided on the Commission's
SIB 1 Accountability website by December 151 each year, and included in the Commission's Annual
Report to the Legislature which is delivered to the Legislature by December 151h each year.
In the event a city or county does not provide a project expenditure report by the deadline
requested (October 111 each year) to allow for Commission analysis and inclusion on the SIB 1
accountability website and in the Annual Report to the Legislature, absence of the report will be
noted on the website, in the Annual Report, and may be reported to the State Controller.
15.State Controller Expenditure Reporting and Maintenance of Effort Monitoring
This section provides general information regarding the detailed expenditure reporting and
maintenance of effort requirements that cities and counties are responsible for demonstrating to
the State Controller's Office. It is important to note that the Commission has no oversight or
authority regarding these provisions. Specific guidance should be sought from the State
Controller's Office in these areas.
In addition to the RMRA completed project reporting requirements outlined in SHC Section
2034(b), SHC Section 2151 requires each city and county to file an annual report of expenditures
for street or road purposes with the State Controller's Office. SHC Section 2153 imposes a
mandatory duty on the State Controller's Office to ensure that the annual streets and roads
expenditure reports are adequate and accurate. Additional information regarding the preparation
of the annual streets and roads expenditure report is available online in the Guidelines Relating
to Gas Tax Expenditures for Cities and Counties prepared and maintained by the State
Controller's Office. These Guidelines were last updated in August 2015 and are anticipated to be
updated again to address new accountability provisions of SIB 1.
Expenditure authority for RMRA funding is governed by Article XIX of the California Constitution
as well as Chapter 2 (commencing with Section 2030) of Division 3 of the SHC.
RMRA funds received should be deposited as follows in order to avoid the commingling of those
funds with other local funds:
a.) In the case of a city, into the city account that is designated for the receipt of state funds
allocated for local streets and roads.
b.) In the case of a county, into the county road fund.
c.) In the case of a city and county, into a local account that is designated for the receipt of
state funds allocated for local streets and roads.
RMRA funds are subject to audit by the Controller pursuant to Government Code Section 12410
and SHC Section 2153. Pursuant to SHC 2036, a city or county receiving an apportionment of
RMRA funds is required to sustain a maintenance of effort(MOE) by spending at least the annual
average of its general fund expenditures during the 2009-10, 2010-11, and 2011-12 fiscal years
for street, road, and highway purposes from the city's or county's general fund, Monitoring and
enforcement of the MOE requirement for RMRA funds will be carried out by the Controller.
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MOE requirements are fully articulated in statute as follows:
Streets and Highways Code Section 2036
(a) cities and counties shall maintain their existing commitment of local funds for street, road, and
highway purposes in order to remain eligible for RMRA funding apportionment.
(b) In order to receive an allocation or apportionment pursuant to Section 2032, the city or
county shall annually expend from its general fund for street, road, and highway purposes an
amount not less than the annual average of its expenditures from its general fund during the
2009-10, 2010-11, and 2011-12 fiscal years, as reported to the Controller pursuant to Section
2151. For purposes of this subdivision, in calculating a city's or county's annual general fund
expenditures and its average general fund expenditures for the 2009-10, 2010-11, and 2011-
12 fiscal years, any unrestricted funds that the city or county may expend at its discretion,
including vehicle in-lieu tax revenues and revenues from fines and forfeitures, expended for
street, road, and highway purposes shall be considered expenditures from the general fund.
One-time allocations that have been expended for street and highway purposes, but which may
not be available on an ongoing basis, including revenue provided under the Teeter Plan Bond
Law of 1994 (Chapter 6.6 (commencing with Section 54773) of Part 1 of Division 2 of Title 5 of
the Government Code), may not be considered when calculating a city's or county's annual
general fund expenditures.
(c) For any city incorporated after July 1, 2009, the Controller shall calculate an annual average
expenditure for the period between July 1, 2009, and December 31, 2015, inclusive, that the city
was incorporated.
(d) For purposes of subdivision (b), the Controller may request fiscal data from cities and
counties in addition to data provided pursuant to Section 2151, for the 2009-10, 2010-11, and
2011-12 fiscal years. Each city and county shall furnish the data to the Controller not later than
120 days after receiving the request. The Controller may withhold payment to cities and .
counties that do not comply with the request for information or that provide incomplete data.
(e) The Controller may perform audits to ensure compliance with subdivision (b) when deemed
necessary. Any city or county that has not complied with subdivision (b) shall reimburse the
state for the funds it received during that fiscal year. Any funds returned as a result of a failure
to comply with subdivision (b) shall be reapportioned to the other counties and cities whose
expenditures are in compliance.
(0 If a city or county fails to comply with the requirements of subdivision (b) in a particular fiscal
year, the city or county may expend during that fiscal year and the following fiscal year a total
amount that is not less than the total amount required to be expended for those fiscal years for
purposes of complying with subdivision (b).
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16.Workforce Development Requirements and Project Signage
Pursuant to SHC Section 2038, by July 1, 2023, cities and counties receiving RMRA funds must
follow guidelines developed by the California Workforce Development Board that address
participation & investment in, or partnership with, new or existing pre-apprenticeship training
programs. Cities and Counties receiving RMRA funds will also be eligible to compete for funding
from the Board's pre-apprenticeship development and training grant program that includes a focus
on outreach to women, minority participants, underrepresented subgroups, formerly incarcerated
individuals, and local residents to access training and employment opportunities. Upon California
Workforce Development Board adoption of guidelines and grant funding opportunities in this area,
the Commission will update the Local Streets and Roads Program Reporting Guidelines to
incorporate this information by reference.
To demonstrate to the public that RMRA funds are being put to work, cities and counties should
consider including project funding information signage, where feasible and cost-effective, stating
that the project was made possible by SB 1 —The Road Repair and Accountability Act of 2017.
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Appendix A — Local Streets and Roads Project List Form
To promote statewide consistency in the content and format of project information submitted to
the Commission, and to facilitate transparency within the Local Streets and Roads Funding
Program, Appendix A provides the general outline of a standard Project List form that is under
development for cities and counties to use in submitting the proposed list of projects to the
Commission. This will be an electronic form with a series of drop-down menus, check-boxes, and
fillable fields.
For the initial submittal of project lists in 2017, cities and counties are required to use the standard
form once available. The form will be provided by the Commission to cities and counties at the
earliest opportunity after adoption of the guidelines. The Commission intends to make available
an online platform so that cities and counties can quickly and easily enter project list information
and upload support documentation online.
Please note that project lists included in a city or county budget should include, at a minimum,the
elements mandated by statute: description, location, schedule for completion and useful life
elements, while the form below includes more detailed project information.
The nature/type of information that will be included in the standard form is outlined below:
General Info:
• City and County Name
• Project Lead and Department Contact Information
• Legislative District(s)
• Jurisdiction's Average Network PCI and date/year of measurement
• Fiscal Year
• Supplementary Information' (a place for the city/county to report how RMRA projects were
identified as a priority, how they demonstrate an efficient investment of public funds, and
any additional benefits of the projects).
Proposed Proiect A
Description:
• Brief description (up to 5 sentences)written in a non-technical way that is understandable
to the public and which includes some quantifiable measurement about the project (e.g.
replace 5 culverts, repave/resurface 2 miles of road, restripe 1 mile of bike lanes, etc.)
• Have city/county check boxes specifying the type of project it is based on RMRA priorities
or "other" and the inclusion of additional Technology, Climate Change and Complete
Streets elements(SHC 2030). Space will be provided for cities and counties to provide an
optional narrative description of the additional elements and check boxes for why
additional elements may not have been included i.e. feasibility.
• Local/Regional project number(if applicable)
2,3 Supplementary and location information can be used to demonstrate a variety of benefits of RMRA
projects including effective prioritization of funds, equitable distribution, and efficient utilization of funding.
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Location:
• Should be as specific as possible (i.e. street names and project termini) and geolocation
information should be provided if available'
Proposed Schedule for Completion:
Anticipated construction year
Estimated Useful Life:
• Should be clear, understandable, and based on industry-standards as applicable.
Support Documentation
• Electronic Copy of excerpt from City/County's Adopted Budget or Budget Amendment
including proposed list of projects, or the staff report specifying the projects to be
included in a budget amendment
Adopting resolution or meeting minutes to document budget/amendment approval
• Additional information regarding support documentation is available in Section 10 of the
guidelines
Project Flexibility
Pursuant to SHC Section 2034(a)(1), this project list shall not limit the flexibility of an eligible city
or county to fund projects in accordance with local needs and priorities, so long as the projects
are consistent with SHC Section 2030(b).
2,3 Supplementary and location information can be used to demonstrate a variety of benefits of RMRA
projects including effective prioritization of funds, equitable distribution, and efficient utilization of funding.
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Appendix B - Local Streets and Roads Project Expenditure Report Form
To promote statewide consistency in the content and format of project expenditure information
submitted to the Commission, and to facilitate transparency within the Local Streets and Roads
Funding Program, Appendix B provides the general outline of a standard Project Expenditure
Report form that is under development for cities and counties to use. This will be an electronic
form with a series of drop-down menus, check-boxes, and fillable fields.
For the initial submittal of project expenditure reports to the Commission in 2018, cities and
counties are required to use the standard form once available. The form will be provided by the
Commission to cities and counties at the earliest opportunity after adoption of the guidelines.
The Commission intends to make available an online platform so that cities and counties can
quickly and easily enter project expenditure information online.
The nature/type of information that will be included in the standard form is outlined below:
General Info:
• City/County Name
• Project Lead and Department Contact Information
• Legislative District(s)
• Jurisdiction's Average Network PC] and year/date of measurement.
• Total Funds Apportioned during the Fiscal Year
• Supplementary Information3 (a spot for the city/county to report how RMRA projects were
identified as a priority, how they demonstrate an efficient investment of public funds, and any
additional benefits of the projects).
Completed or In Progress Project A
Description:
• Brief description (up to 5 sentences)written in a non-technical way that is understandable
to the public and which includes some quantifiable measurement about the project (e.g.
replace 5 culverts, repave/resurface 2 miles of road, restripe 1 mile of bike lanes, etc.)
• Have city/county check boxes specifying the type of project it is based on RMRA priorities
or "other" and the inclusion of additional Technology, Climate Change and Complete
Streets elements(SHC 2034). Space will be provided for cities and counties to provide an
optional narrative description of the additional elements and check boxes for why
additional elements may not have been included i.e. feasibility.
• Local/Regional project number(if applicable)
• Space will be provided for cities and counties to identify any project list changes resulting
from the flexibility afforded by SHC 2034(a)(1) such as projects added, deleted, or
replaced if applicable.
3,4 Supplementary and location information can be used to demonstrate a variety of benefits of RMRA
projects including effective prioritization of funds, equitable distribution, and efficient utilization of funding.
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Location:
• Must be as specific as possible (i.e. street names and project termini) and geolocation
information is highly encouraged to be provided if available4
Amount of Funds Expended:
• Enter the amount of RMRA funds expended on the project and the total project cost
• Enter the amount and type of other funds expended on the project
Completion Date:
• Drop down menu to select the month and year that the project is complete/operational etc.
• Place to enter status update on multi-year projects and expected completion date
Estimated Useful Life:
• Should be clear, understandable, and based on industry-standards as applicable.
Signage:
• Provide a place to report on the inclusion of project funding information signage, if applicable
3A Supplementary and location information can be used to demonstrate a variety of benefits of RMRA
projects including effective prioritization of funds, equitable distribution, and efficient utilization of funding.
20 33
California Transportation Commission
2017 Local Streets and Roads Funding Program
Annual Reporting Guidelines August 2017
Appendix C — Local Streets and Roads Program Schedule
Adoption of Final Guidelines Call for Project Lists August 16-17, 2017
Technical Assistance and Outreach to Cities/Counties August 18—October 16, 2017
Project Lists due to Commission October 16, 2017
Commission Adopts List of Eligible Cities and Counties December 6-7, 2017
Commission Submits List to Controller December 6-7, 2017
Controller FY 17-18 Apportionments Begin Mid-January 2018
Completed Project Report Submitted to Commission October 1, 2018
for 2017- 2018 Fiscal Year
Commission Posts Statewide LSR Program December 1, 2018
Accountability Information Online
yJ Zff
-
Guidelines Update as Needed TBD
Call for Project Lists TBD5
Commission Review, Approval &Adoption of List of TBD6
Eligible Cities and Counties
Commission Submits Final List to Controller July 1, 2018
Controller FY 18-19 Apportionments Begin Mid-September 2018
Completed Project Report Submitted to Commission October 1, 2019
for 2018 - 2019 Fiscal Year
Commission Posts Statewide LSR Program December 1, 2019
Accountability Information Online
5,6 The Commission is working with city and county representatives to develop a schedule for FY 18-19
that accommodates city and county budgeting processes; statutory clarification may be needed in this
area.
21 34
ATTACHMENT 3
35
STATE OF CALIFORNIA •CALIFORNIA TRANSPORTATION COMMISSION
Senate Bill (SB) 1 Proposed Project List Form
Part 1: General Information
Local Streets and Roads 0' ---- am
*Agency Name: (Select from dropdown list) LoCode:
Palm Springs 5282
*Agency Address: *City: *ZIP Code:
3200 E.Tahquitz Canyon Way JPaIm Springs I CA 92262
*Agency Contact: *Agency Contact Title:
Thomas Garcia ICity Engineer
*Agency Contact Phone No.: (i.e. 1234567890) *Agency Contact Email Address:
(760)322-8339 thomas.garcia@palmspringsca.gov
Funding for Fiscal Year: FY 17/18
*Budget Support Documentation:?
Please briefly describe the budget support documentation being provided.
F
Councilstaff report and budget resolution amending the previously approved Fiscal Year 2017/2018
get toinclude a new appropriation of$263,599 revenue allocation from SB1-RMRA gas tax funds,to be
ropriated and budgeted for a new expense as part of the 2017 Annual Slurry Seal Project, City Project No.
2.
(Month) (Year)
Average Network PCI: 69 Measurement Date: 02 2015
Additional Information: ?
Project Flexibility:
Pursuant to SHC Section 2034(a)(1),this project list shall not limit the flexibility of an eligible city or county to
fund projects in accordance with local needs and priorities, so long as the projects are consistent with SHC
Section 2030(b).After submittal of the project list to the Commission, in the event a city or county elects to
make changes to the project list pursuant to the statutory provision noted above,formal notification of the
Commission is not required. However,the Project Expenditure Report form that is due to the Commission by
October 1st each year,will provide an opportunity for jurisdictions to annually communicate such changes to
the Commission as part of the regular reporting process.
* Required information
36
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Part 2: Project Information
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Ii
STATE OF CALI FOR NIA•CALIFORNIA TRANSPORTATION COMMISSION
Senate Bill(SB)1 Proposed Project List Form
local Streets'and Rods Program
Agency Name: Agency Contact:
FY
Thomas Garcia
Pal,Springs
(760)322-8339 17/'
LoCode: 5282 thomas.garcia@paimspringsca.gdV
Summary of Proposed Project List
Estimated Completion Date EstimatedUseful Life
N o.
Project Project Title Project Description Project Location (mm/dd/yyyy) (a of yrs)
Pre-
Construction Min. Max.
Construction
pP01 2017 Annual Slurry Seal Annual slurry seal project Various City streets with PCl store of 65-75 11/2017 1 03/201E 5 7
PP02
PP03
PP04
PP05
PPO6
PP07
PPOS
PP09
PP10
PP11
PP12
PP13
PP14
PP15
PP16
PP17
PP18
PP19
PP20
PP21
PP22
PP23
o
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