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HomeMy WebLinkAbout10/4/2017 - STAFF REPORTS - 1.A.44AI.MSA� v ,n �. Wry4aaTt9Nr CITY COUNCIL STAFF REPORT DATE: October 4, 2017 CONSENTAGENDA SUBJECT: PURCHASE TWO X-SERIES ADVANCED CARDIAC LIFE SUPPORT MONITOR/DEFIBRILLATORS WITH WARRANTY AND RELATED EQUIPMENT FROM ZOLL MEDICAL CORPORATION FROM: David H. Ready, City Manager BY: Palm Springs Fire Department SUMMARY This action would approve the purchase of two ZOLL X-Series advanced cardiac life support monitor/ defibrillators, accessory equipment and a one year warranty utilizing Riverside County contract discounted pricing for ZOLL. RECOMMENDATION: 1) Purchase two ZOLL X-Series advanced cardiac life support monitor/defibrillators, accessory equipment and a one year warranty utilizing Riverside County contract discount pricing in the amount of $57,860.22 from ZOLL Medical Corporation 2) Authorize the City Manager to execute all necessary documents STAFF ANALYSIS: Monitor/Defibrillators are used by Palm Spring Fire paramedics when responding to medical emergencies to monitor cardiac rhythm and administer lifesaving defibrillation during cardiac arrest. Currently five of the six monitor/defibrillators are ZOLL X-Series advanced cardiac life support monitor/defibrillators (X-Series). The airport response vehicle is the last frontline response vehicle that utilizes the ZOLL E-Series advanced cardiac life support monitor/defibrillator. Purchasing the X-Series for the airport response vehicle ensures utilization familiarity for fire paramedics and parts consistency. The X-Series is the most advanced ZOLL monitor/defibrillator available. The second X-Series will go into service when a frontline X-Series is taken out of service for annual maintenance testing, repairs or failure warranting replacement. Purchasing this X-Series allows the department to have a monitor/defibrillator available immediately in lieu of having a loaner shipped from ZOLL Medical Corporation located in Massachusetts when frontline monitor/defibrillators are taken out of service. t'i'EM NO. j—' A. City Council Staff Report October 4, 2017 -- Page 2 Purchase ZOLL X-Series FISCAL IMPACT: Section 7.09.010 of the Municipal Code provides that the City Council may authorize the acquisition of supplies, equipment or services through a joint powers or other cooperative purchasing program with a public entity or association of public agencies. The County of Riverside awarded a 5 year cooperative purchase contract FPARC-46514-001 to ZOLL Medical Corporation for ACLS monitor/defibrillators that is valid through August 31, 2025 with an option to extend. ZOLL is offering the City of Palm Springs pricing based upon this cooperative agreement. In addition to the fire department's five ZOLL X-Series, fifteen ZOLL Automatic External Defibrillators have been purchased and installed in city facilities; therefore it is reasonable that ZOLL be the sole source provider in order to maintain standardization of defibrillator/monitors. Pursuant to the requirements of Section 7.04.010 (Sole Source) and Section 7.09.010 (Cooperative Purchases), the Procurement & Contracting Manager has determined that utilization of Riverside County's purchase contract and the sole source procurement of these defibrillators is acceptable and will adequately protect the public interest in that the total cost of the equipment is likely to be less than could be obtained through an independent City competitive process and the standardization of public safety equipment is in the best interest of the City. The City will receive a credit for trade-in of the ZOLL E-Series that will be removed from service. The credit is included in the attached quote, reducing the total cost by $2,944.63. Funds for this purchase of $57,860.22 are available in account 121-3523-53023: Ambulance Compliance Fees. There will be no impact to the general fund. evin Nalder, Fire Chief Attachment: Quote: ZOLL Medical Corporation David H. Ready, Cit ger 02 ZOLL. TO: Palm Springs Fire Department 300 North El Cielo Road Palm Springs, CA 92262 Attn: Matt MacLean email: matthew.macteanDoalms0rincis-ca.ciov Tel: 760-323-8181 ZOLL Medical Corporation Worldwide HeadQuarters 269 Mill Rd Chelmsford, Massachusetts 01824-4105 (978) 421-9655 Main (800) 348-9011 (978) 421-0015 Customer Support FEDERAL ID#: 04-2711626 QUOTATION 264364 V:2 DATE: September 26, 2017 TERMS: Net 30 Days FOB: Shipping Point FREIGHT: Free Freight ITEM MODEL NUMBER DESCRIPTION CITY. UNIT PRICE DISC PRICE TOTAL PRICE 1 6 0 1 - 2 2 2 1 01 1 - 01 X Series ® Manual Monitor/Dellbrlllator $14.995 2 $37,275.00 $27,956.25 $55,912 50 With 4 trace tri-mode display monitor/ defibrillator/ printer, comes with Real CPR Help% advisory algorithm, advanced communications package (Wi-Fi, Bluetooth, USB cellular modem capable) USB data transfer capable and large 6.5"( 16.5cm) diagonal screen, full 12 ECG lead view with both dynamic and static 12-lead mode display. Accessories Included: • Six (6) foot 3- Lead ECG cable • MFC cable • MFC CPR connector • A!C power adapter/ battery charger • A/C power cord • One (1) roll printer paper • 6.6 Ah Li -ion battery • Carry case • Declaration of Conformity • Operator's Manual • Quick Reference Guide One (1)-year EMS warranty Advanced Options Real CPR Help Expansion Pads $ 995 CPR Dashboard quantitive depth and rate in real time, release indicator, interruption timer, perfusion performance indicator (PPI) • See - Thru CPR artifact filtering ZOLL Noninvasive Pacing Technology: $2,550 Masimo Pulse Oximetry This quote is made subject to ZOLL's standard commercial terms and conditions (ZOLL T's + C's) which accompany this quote. Any purchase order (P.O.) issued in response to this quotation will be deemed to incorporate ZOLL T's +C's. Any modification of the ZOLL T's+ C's must be set forth or referenced in the customer's P.O. No commercial terms or conditions shall apply to the sale of goods or services governed by this quote and the customer's P.O unless set forth in or referenced by either document. 1. DELIVERY WILL BE MADE 60-90 DAYS AFTER RECEIPT OF ACCEPTED PURCHASE ORDER 2 PRICES QUOTED ARE VALID FOR 60 DAYS 3 APPLICABLE TAX WILL BE ADDED AT THE TIME OF INVOICING. 4. ALL PURCHASE ORDERS ARE SUBJECT TO CREDIT APPROVAL BEFORE ACCEPTABLE BY ZOLL 5 FAX PURCHASE ORDER AND QUOTATION TO ZOLL CUSTOMER SUPPORT AT 978-421-0015 OR EMAIL TO ESALES@ZOLL.COM. 6 ALL DISCOUNTS OFF LIST PRICEARE CONTINGENT UPON PAYMENT WITHIN AGREED UPON TERMS. 7 PLACE YOUR ACCESSORY ORDERS ONLINE BY VISITING www.zollwebstore.com. Pape 1 Subtotal $55,912.50 Catherine Prophet Sr. EMS Account Executive 949-436-4369 Page 1 on ZOLL. TO: Palm Springs Fire Department 300 North El Cielo Road Palm Springs, CA92262 Attn: Matt MacLean email: matthew.macleand9Dalmsorincis-ca.tlov Tel: 760-323-8181 I ITEM MODEL NUMBER 2 5001-9928 3 DESCRIPTION SP02 $1,795 • Signal Extraction Technology (SET) • Rainbow SET NIBP Weld) Allyn Includes: $3,495 • Smartcuff 10 foot Dual Lumen hose • SureBP Reusable Adult Medium Cuff End TWall Carton Dioxide monRoring (ETCO2) Oridion Mlaoetream Technology: $4,995 Order required Microstream tubing sets separately Interpretative 12- Lead ECG: $8,450 • 12-Lead one step ECG cable- includes 4- Lead limb lead cable and removable precordial 6- Lead set ZOLL E Series w/Padng, 12 lead + 3 parameters or mere Trade -In Estimated Sales Tax at 8 75% 'Reflects Riverside Contract Pricing. ZOLL Medical Corporation Worldwide HeadQuarters 269 Mill Rd Chelmsford, Massachusetts 01824-4105 (978) 421-9655 Main (800) 348-9011 (978) 421-0015 Customer Support FEDERAL ID#: 04-2711626 QUOTATION 254364 V:2 DATE: September 26, 2017 TERMS: Net 30 Days FOB: Shipping Point FREIGHT: Free Freight OTY. UNIT PRICE DISC PRICE I This quote is made subject to ZOLL's standard commercial terms and condilions(ZOLL T's + C's) which accompany this quote. Any purchase order (P.O.) issued in response to this quotation will be deemed to incorporate ZOLL T's+ C's. Any modification of the ZOLL T's + C's must be set forth or referenced in the customer's P.O. No commercial terms or conditions shall apply to the sale of goods or services governed by this quote and the customer's P.O unless set forth in or referenced by either document. 1. DELIVERY WILL BE MADE 60-90 DAYS AFTER RECEIPT OF ACCEPTED PURCHASE ORDER. 2. PRICES QUOTED ARE VALID FOR 60 DAYS. 3. APPLICABLE TAX WILL BE ADDED AT THE TIME OF INVOICING 4. ALL PURCHASE ORDERS ARE SUBJECT TO CREDIT APPROVAL BEFORE ACCEPTABLE BY ZOLL 5. FAX PURCHASE ORDER AND QUOTATION TO ZOLL CUSTOMER SUPPORT AT 978.421-0016 OR EMAIL TO ESALES@ZOLL.COM. 6. ALL DISCOUNTS OFF LIST PRICE ARE CONTINGENT UPON PAYMENT WITHIN AGREED UPON TERMS 7. PLACE YOUR ACCESSORY ORDERS ONLINE BY VISITING www.zollwebstore.com ($2,944.63) TOTAL TOTAL PRICE ($2,944 63) $4,892.35 $57,860.22 Catherine Prophet Sr. EMS Account Executive 949-436-4369 Page 2 ZOLL QUOTATION GENERAL TERMS & CONDITIONS 1. ACCEPTANCE. This Quotation constitutes an offer by ZOLL Medical Corporation to sell to the Customer the equipment (including a license to use certain software) listed in this Quotation and descrbed in the specifications either attached to or referred to in this Quotation (hereinafter referred to as Equipment) Any acceptance of such offer is expressly limited to the teens of this Quotation, including these Geri Terms and Conditions. Acceptance shall be so limited to this Quotation notwithstanding (I) any conflicting written or oral representations made by ZOLL Medical Corporation or any agent or employee of ZOLL Medical Corporation or (u) receipt or acknowledgement by ZOLL Medical Corporation of any purchase order, specification, or other document issued by the Customer Any such document shall be wholly inapplicable to any sale made pursuant to this Quotation, and shall not be binding in any way on ZOLL Medical Corporation. Acceptance of this Quotation by the Customer shall create an agreement between ZOLL Medical Corporation and the Customer (hereinafter referred to as the "Contract" the terms and Conditions of which are expressly limited to the provisions of this Quotation including these Teens and Conditions No waiver change or modification of any of the provisions of this Quotation or the Contract shall be binding on ZOLL Medical Corporation unless such waiver, change or modification (I) is made in writing (i) expressly states that it is a waiver, change or modrficaton O1 this Quotation or the Contract and (III) is signed by an authonzed representative of ZOLL Medical Corporation 2. DELIVERY AND RISK OF LOSS. Unless otherwise stated, all deliveries shall be F_O B ZOLL Medical Corporation's facility Risk of loss or damage to the Equipment shall pass to the Customer upon delivery of the Equipment to the tamer. 3. TERMS OF PAYMENT. Unless otherwise stated in its Quotation payment by Customer is due thirty (30) days after the ship date appearing on ZOLL Medical Corporation invoice Any amounts payable hereunder which remain unpaid after the date shall be subject to a late charge equal to 1 5% per month from the due date until such amount is paid. 4. CREDIT APPROVAL All shipments and deliveries shall at all times be subject to the approval of credit by ZOLL Medical Corporation ZOLL Medical Corporation may at any time decline to make any shipment or delivery except upon receipt of payment or security or upon terms regarding credit or security satisfactory to ZOLL Medical Corporation 6. TAXES 8. FEES. The pricing quoted in its Quotation do not include sales use, excise, or other similar taxes or any duties or customs charges, or any order processing fees The Customer shall pay in addition for the prices quoted the amount or any present or future sales, excise or other similar tax or customs duty or charge applicable to the sale or use of the Equipment sold hereunder (except any tax based on the net Income of ZOLL Medical Corporation), and any order processing fees that ZOLL may apply from lime to time In lieu thereof the Customer may provide ZOLL Madical Corporation with a tax exemption cemficate acceptable to the taxing authorities 6. WARRANTY. (a) ZOLL Medical Corporation warrants to the Customer that from the earlier of the date of installation or thirty (30) days after the date of shipment from ZOLL Medical Corporation's facility, the Equipment (other than accessones and electrodes) will be free from defects in material end workmanship under normal use and service for the period noted on the reverse side Accessories and electrodes shall be warranted for ninety (90) days from the date of shipment During such period ZOLL Medical Corporation will at no charge to the Customer either repair or replace (at ZOLL Mei Corporation's sole option) any part of the Equipment found by ZOLL Medical Corporation to be defective in material or workmanship If ZOLL Medical Corporation's inspection detects no defects in material or workmanship, ZOLL Medical Corporation's regular servioe charges shall apply (b) ZOLL Medical Corporation shall not be responsible for any Equipment defect failure of the Equipment to perform any specified function, or any other nonconformance of the Equipment caused by or attributable to (I) any modification of the Equipment by the Customer, unless such modification is made with the prior written approval of ZOLL Medical Corporation: (I) the use of the Equipment with any associated or complementary equipment accessory or software not speed by ZOLL Medical Corporation, or (III) any misuse or abuse of the Equipment (iv) exposure of the Equipment to conditions beyond the environmental, power or operating Constraints specified by ZOLL Memcel Corporabon, or (v) installation or wining of the Equipment other than in accordance with ZOLL Medical Corporation's instructions (c) Warranty does not Cover items subject to normal wear and bum" during use, including but not limited to lamps, fuses, batteries, Cables and accessories (d) The foregoing warranty does not apply to software included as part of the Equipment (including software embodied in read-only memory known as "firmware") (a) The foregoing warranty constitutes the exclusive remedy of the Customer and the exclusive liability of ZOLL Medical Corporation for any breach of any warranty related to the Equipment supplied hereunder THE WARRANTY SET FORTH HEREIN IS EXCLUSIVE AND ZOLL MEDICAL CORPORATION EXPRESSLY DISCLAIMS ALL OTHER WARRANTIES WHETHER WRITTEN, ORAL, IMPLIED OR STATUTORY, INCLUDING BUT NOT LIMITED TO ANY WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. 7. SOFTWARE LICENSE. (a) All software (the "Software" which term shall include firmware) included as part of the Equipment is licensed to Customer pursuant to a nonexclusive limited license on the terms hereinafter set forth, (b) Customer may rot Copy, distribute, modify, translate or adapt the Software, and may not disassemble or reverse compile the Software, or seek in any manner to discover, disclose or use any proprietary algonthms, techniques or other confidential information contained therein, (c) All rights in the Software remain the product or ZOLL Medical Corporation, and Customer shall have no right or merest therein except as expressly provided herein (d) Customers right to use the Software may be terminated by ZOLL Medical Corporation in the event of any failure to comply with terms or this quotation, (a) Customer may transfer the license conferred hereby only in Connection with a transfer of the Equipment and may not retain any Copies or the Software following such transfer (f) ZOLL Medical Corporation warrants that the read-only memory or other media on which the Software is recorded will be free from defects in materials and workmanship for the period and on terns set forth in section 6 (g) Customer understands that the Software is a Complex and sophisticeled software product and no assurance Can be given that operation of the Software will be uninterrupted or error -free, or that the Software will meet Customers requirements Except as set forth in section 7(Q, ZOLL MEDICAL CORPORATION MAKES NO REPRESENTATIONS OR WARRANTIES WITH RESPECT TO THE SOFTWARE AND IN PARTICULAR DISCLAIMS ANY IMPLIED WARRANTIES OR MERCHANTABILITY OR FITNESS OF A PARTICULAR PURPOSE WITH RESPECT THERETO. Customers exclusive remedy for any breach of warranty or defect relating to the Software shall be the repair or replacement of any defective read-only memory or other media so that it correctly reproduces the Software. This License applies only to ZOLL Medical Corporation Software 8. DELAYS IN DELIVERY. ZOLL Medical Corporation shall not be liable for any delay in the delivery of any part of the Equipment If such delay is due to any Cause beyond the Control of the ZOLL Medical Corporation including, but not limited to acts of God, fires, epidemics, floods, nots, wars, sabotage, labor disputes, governmental actions, inability to obtain materials, Components, manufacturing facilities or transportation or any other cause beyond the Control or ZOLL Medical Corporation In addition ZOLL Medical Corporation shall not be liable for any delay in delivery caused by failure of the Customer to provide any necessary information in a timely manner. In the event of any such delay, the date of shipment or performance hereunder shall be extended to the period equal to the time lost by reason of such delay. In the event of such delay ZOLL Medical Corporation may allocate available Equipment among its Customers on any reasonable and equitable basis The delivery dates set forth in this Quotation are approximate only and ZOLL Medical Corporation shall not be liable for or shall the Contract be breached by, any delivery by ZOLL Medical Corporation within a reasonable time after such dates Page 3 S. LIMITATIONS OF LIABILITY. IN NO EVENT SHALL ZOLL MEDICAL CORPORATION BE LIABLE FOR INDIRECT SPECIAL OR CONSEQUENTIAL DAMAGES RESULTING FROM ZOLL MEDICAL CORPORATIONS PERFORMANCE OR FAILURE TO PERFORM PURSUANT TO THIS QUOTATION OR THE CONTRACT OR THE FURNISHING, PERFORMANCE, OR USE OF ANY EQUIPMENT OR SOFTWARE SOLD HERETO, WHETHER DUE TO A BREACH OF CONTRACT, BREACH OF WARRANTY, THE NEGLIGENCE OF ZOLL MEDICAL CORPORATION OR OTHERWISE 10. PATENT INDEMNITY. ZOLL Medical Corporation shall at its awn expense defend any suit that may be instituted against the Customer for alleged Infnngement of any United States patents or copyrights related to the parts of the Equipment or the Software manufactured by ZOLL Medical Corporation, provided that (I) such alleged infringement consists only in the use of such Equipment or the Software by itself and not as a part of or in combination with any other devices or parts, (II) the Customer gives ZOLL Medical Corporation immediate notice in writing of any such suit and permits ZOLL Medical Corporation through Counsel of its Choice, to answer the Charge of infringement and defend such suit, and (III) the Customer gives ZOLL Medical Corporation all requested information, assistance and authority at ZOLL Medical Corporation's expense, to enable ZOLL Medical Corporation to dotard such suit In the case of a final award of damages for infnngement in any such suit ZOLL Medical Corporation will pay such award, but it shall not be responsible for any settlement made without its written consent Section 10 states ZOLL Medical Corporation's total responsibility and Im ity's, and the Customers sole remedy for any actual or alleged infringement of any patent by the Equipment or the Software or any part thereof provided hereunder In no event shall ZOLL Medical Corporation be liable for any Indirect, special, or consequential damages resulting from any such infringement 11. CLAIMS FOR SHORTAGE. Each shipment of Equipment shall be promptly examined by the Customer upon receipt thereof The Customer shall inform ZOLL Medical Corporation of any shortage in any shipment within ten (10) days of receipl of Equipment If no such shortage is reported within ten (10) day period, the shipment shall be Conclusively deemed to have been complete 12. RETURNS AND CANCELLATION. (a) The Customer shall obtain authonzabon from ZOLL Medical Corporation prior to returning any of the Equipment (b) The Customer receives authorization from ZOLL Medical Corporation to return a product for credit, the Customer shall be subject to a restocking charge of twenty percent (20%) of the original list purchase pots, but not less than $50.00 per product (c) Any such change In delivery caused by the Customer that causes a delivery date greater than six (6) months from the Customers original order date shall constitute a new order for the affected Equipment in determining the appropriate list price. 13. APPLICABLE LAW. This Quotation and the Contract shall be governed by the substantive laws of the Commonwealth of Massachusetts without regard to any choice of law provisions thereof 14. COMPLIANCE WITH LAWS. (a) ZOLL Medical Corporation represents that all goods and services delivered pursuant to the Contract will be produced and supplied in compliance with all applicable state and federal laws and regulations, including the requirements of the Fair Labor Standards Act of 1938, as amended (b) The Customer shall be responsible for compliance with any federal, state and local laws and regulabons applicable to the installation or use of the Equipment furnished hereunder, and will obtain any permits required for such installation and use 15. NON -WAIVER OF DEFAULT. In the event of any default by the Customer, ZOLL Medical Corporation may decline to make further shipments or render any further warranty or other services without in any way affecting its nght under such order If despite any default by Customer, ZOLL Medical Corporation elects to Continue to make shipments its action shall not constitute a waiver of any default by the Customer or in any way affect ZOLL Medical Corporation's legal remedies regarding any such default, No Claim or right ansing out of a breach of the Agreement by the Customer ran be discharged in whole or in part by waiver or renunciation of the claim or right unless the waiver or renunciation is supported by Consideration and is in writing signed by ZOLL Medical Corporation 16. ASSIGNMENT. This Quotation, and the Contrail, may not be assigned by the Customer without the pror written Consent of ZOLL Medicel Corporation, and any assignment without such Consent shall be null and void 17. TITLE TO PRODUCTS. Title to right of possession of the products sold hereunder shall remain with ZOLL Medical Corporation until ZOLL Medical Corporation delivers the Equipment to the tamer and agrees to do all acts necessary to perfect and maintain such right and title in ZOLL Medical Corporation_ Failure of the Customer to pay the purchase pnce for any product when due shall give ZOLL Medical Corporation the right, without liability to repossess the Equipment, with or without notice, and to avail itself of any remedy provided by ow 18. EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION. VETERAN'S EMPLOYMENT - If this order is subject to Executive Order 11710 and the rules, regulators, or orders of the Secretary of Labor issued thereunder the Contract clause as set forth at 41 CFR 60-250 4 is hereby incuded as part of this order EMPLOYMENT OF HANDICAPPED - If this order is subject to Section 503 of the Rehabilitation Act Of 1973, as amended and the rules, regulations or orders of the Secretary of Labor as issued thereunder, the Contract clause at 41 CFR 60-741 7 is hereby included as part of this Order EQUAL OPPORTUNITY EMPLOYMENT - if this order is subject to the provisions of Executive Order 11246, as amended, and the rules, regulations or orders of the Secretary of Labor issued thereunder, the Contract Cause set forth at 41 CFR 60-1 4 (a) and 60-1 4 (b) are hereby included as a part of this order and Seller agrees to comply with the reporting requirements set forth at 41 CFR 60-1 7 and the affirmative action Compliance program requirements set forth as 41 CFR 60-1 40 19. VALIDITY OF QUOTATION. This Quotation shall be valid and subject to acceptance by the Customer, in accordance with the terms of Section 1 hereof for the period set forth on the face hereof. After such period, the acceptance of this Quotation shall not be binding upon ZOLL Medical Corporation and shall not create a Contract, unless such acceptance is acknowledged and accepted by ZOLL Medical Corporation by a witting signed by an authonzed representative of ZOLL Medical Corporation 20. GENERAL. Any Contract resulting from this Quotation shall be governed by and interpreted in accordance with the laws of the Commonwealth of Massachusetts This constitutes the entire agreement between Buyer and Supplier with respect to the purchase and sale of the Products described in the face hereof, and only representations or statements contained herein shall be binding upon Supplier as a warranty or otherwise Acceptance or acquiescence in the course of performance rendered pursuant hereto shall not be relevant to determine the meaning of this writing even though the accepting or acquiescing party has knowledge of the nature of the performance and opportunity for objection. No addition to or motlification of any of the terms and Conditions specified herein shall be binding upon Supplier unless made in writing and signed by a duly authonzed representative of Supplier. The terms and Conditions specified shall prevail notwithstanding any variance from the terms and Conditions of any order or other forth submitted by Buyer for the Products set forth on the face of this Agreement To the extent that this writing may be treated as an acceptance of Buyers poor offer, such acceptance is expressly made Conditional on assent by Buyer to the terms hereof, and, without limitation, acceptance of the goods by Buyer to the terms hereof, and, without limitation, acceptance of the goods by Buyer shall constitute such assent All cancellations and reschedules require a minimum of thirty (30) days notice ZOLL Medical Corporation 0 5