Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
11/1/2017 - STAFF REPORTS - 1.C.
QpLM SA �OF ti C V an 4rORAYEO c941FO1.0 City Council Staff Report DATE: November 1, 2017 CONSENT CALENDAR SUBJECT: ACCEPTANCE OF THE 2016 PAVEMENT REHABILITATION, CITY PROJECT NO. 16-01 FROM: David H. Ready, City Manager BY: Engineering Services Department SUMMARY Formal City Council acceptance of the 2016 Pavement Rehabilitation, City Project No. 16-01 allows the City to file of a Notice of Completion with the Riverside County Recorder in accordance with Section 9200 of the California Civil Code. RECOMMENDATION: 1) Accept the 2016 Pavement Rehabilitation, City Project No. 16-01, as completed in accordance with the plans and specifications; and 2) Authorize the City Engineer to execute and file a Notice of Completion for the 2016 Pavement Rehabilitation, City Project No. 16-01, with the Riverside County Recorder. STAFF ANALYSIS: On July 6, 2016, the City Council awarded construction of the 2016 Pavement Rehabilitation Project, City Project No. 16-01, (Project) to Matich Corporation, a California corporation, in the amount of$5,328,933. The City Council also authorized an allocation of $1,000,000 for additional work based on street classification. A copy of the staff report is included as Attachment 1. On September 7, 2016, the City Council authorized City Manager to execute a Contract Change Order in the amount of $303,055 to include reconstruction of North Indian Canyon Drive from 19th Avenue to 18th Avenue to be considered as Phase 1 of the North Indian Canyon Drive Widening Project, and enter into a Reimbursement Agreement with the Coachella Valley Association of Governments (CVAG) related to the North Indian Canyon Drive Widening Project. A copy of the staff report is included ITEM NO. 1 . C . City Council Staff Report November 1, 2017— Page 2 Acceptance of CP 16-01, 2016 Pavement Rehabilitation as Attachment 2. The following contract change orders (CCO) that included additions and/or changes in scope to the Project were either approved by City Council or authorized by the City Manager with Council Authority: • CCO1 in the amount of $303,055 was approved by City Council on September 7, 2016 as part of Phase 1 of Indian Canyon Widening performed by Riverside County and funded through CVAG. This change order will be reimbursed by CVAG as per an agreement. • CCO2 in the amount of$43,717 was approved by City Council on August 3, 2016 for paving of a private road, Smoke Tree Lane, at the request and funding by Smoke Tree, Inc. • CCO3 in the amount of $971,841.78 was pre-approved by City Council on July 6, 2016 as part of the contract award to include additional arterial streets. • CCO4 in the amount of $22,431.70 executed on May 22, 2017 under the City Manager's authority and authorized by City Council comprised of quantity adjustments from CCO3. • CCO5 for a deduction of $85,532.98 executed on June 13, 2017 under the City Manager's authority allowed for remobilization and resumption of work deferred due to various on-going projects from private development (Downtown Fashion Plaza and Andaz Hotel), work by Desert Water Agency, and procurement of an encroachment permit from Caltrans. A deduction occurred due to adjustments in quantities overlapping with development projects and reduced project limits to avoid Caltrans right of way. • CCO6 in the amount of $218,610.26 was approved by City Council on June 21, 2017 to reconstruct the Vineyard Parking Lot and remove the median island recently installed to protect the "Palm Springs" entry sign that was damaged by an impaired driver. • CCO7 for a deduction of $5,350.01 executed on July 17, 2017 under the City Manager's authority for quantity adjustments to CCO5. • CCO8 for a deduction of $59,146.78 executed on September 20, 2017 under the authority of the City Manager for quantity adjustments to CCO5, CCO6 and CCO7. The final cost of the Project was increased by $1,409,626 from the original awarded contract amount of $5,328,933 for a final contract amount of $6,738,589. A copy of CCO1 through CCO8 is included as Attachment 3. All change orders were initiated by the City requesting the contractor to perform additional work outside the contractor's original scope and quantity adjustments. The contractor did not initiate any change orders resulting in an increase to the original contract. The Project was administered by the City's on-call construction management firm, Willdan Engineering, who has acted as the City's Resident Engineer. Willdan Engineering has determined that Matich Corporation satisfactorily completed the Project 02 City Council Staff Report November 1, 2017— Page 3 Acceptance of CP 16-01, 2016 Pavement Rehabilitation on September 29, 2017, has conducted a final inspection and found the work to be in compliance with the plans, specifications and standards of the City of Palm Springs as attested in a letter dated October 5, 2017, and included as Attachment 4. Staff recommends that City Council accept the Project, as required by Section 9200 of the California Civil Code, and authorize the City Engineer to file and record a Notice of Completion within 15 days of the City Council's action. (Attachment 5) ENVIRONMENTAL IMPACT: Section 21084 of the California Public Resources Code requires Guidelines for Implementation of the California Environmental Quality Act ("CEQA"). The Guidelines are required to include a list of classes of projects which have been determined not to have a significant effect on the environment and which are exempt from the provisions of CEQA. In response to that mandate, the Secretary for Resources identified classes of projects that do not have a significant effect on the environment, and are declared to be categorically exempt from the requirement for the preparation of environmental documents. In accordance with Section 15301 "Existing Facilities," Class 1 projects consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public structures, facilities, mechanical equipment or topographical features involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination. Therefore, in accordance with Section 15301(c), staff has determined that the 2016 Pavement Rehabilitation Project, City Project No. 16-01, is considered categorically exempt from CEQA. FISCAL IMPACT On July 6, 2016 City Council approved funding in the amount of $6,729,658 for the Project from Measure A, Measure J, and Tribal Funds (50% of costs for any work in Section 14) and $1,000,000 for additional streets to be added by change order. On September 6, 2016, City Council authorized additional work in the amount of $303,055 with the expectation that these funds would be 100% reimbursable per an agreement with CVAG. On August 3, 2016 City Council entered into a reimbursement agreement at the request of Smoke Tree, Inc. to include a change order in the amount of $43,717 to rehabilitate Smoke Tree Lane, a private road. On June 21, 2017 City Council approved additional funding in the amount of $308,610 ($218,610 for CCO6 and an increase in purchase order in the amount not to exceed $90,000 to Willdan for inspection services) to reconstruct the Vineyard Parking Lot and remove the median island damaged by an impaired driver. The total authorized amount approved by City Council for City Project 16-01 is $7,485,859. 03 City Council Staff Report November 1, 2017— Page 4 Acceptance of CP 16-01, 2016 Pavement Rehabilitation A summary of project costs is provided in Table 2: Phase Final Cost Administration/Design $25,870 Construction Contract $5,328,933 Contract Change Orders (CCO1-CCO8) $1,409,626 Construction Inspection/Support $310,714 Project Total Cost $7,075,143 Table 2 The Project was funded through the following sources as shown in Table 3: Fund Name Amount Measure J, FY 15/16 (260) $2,699,774 Measure J, FY 16/17 (260) $3,000,000 Tribal TPP Funds (261) $402,338 Measure A FY 15/16 (134) $627,546 Measure A FY 16/17 (134) $277,859 Special Projects (261) 43,717 DWA Water Valve Adjustment Credit $401,625 Total Expenditures for Project $7,075,143 Project Budget $7,452,859 Remaining Balance $377,716 Table 3 2 for Match Corporation pending TheCity is holding retention in the amount of 336 9 8 o atc Co y g $ p p g acceptance of the improvements and filing of the Notice of Completion with the County Recorder's office. Since this project is a conversion of a facility that already exists, the Finance Department does not need to add the cost of this project to the City's fixed asset system as no new assets have been created in compliance with Governmental Accounting Standard Board (GASB) 34 Standards for Financial Reporting of Infrastructure Assets. 04 City Council Staff Report November 1, 2017— Page 5 Acceptance of CP 16-01, 2016 Pavement Rehabilitation SUBMITTED Marcus L. Fuller, MPA, P.E., P.L.S. Aomas Gar , P.E. Assistant City Manager City Engineer David H. Ready, Esq., City Manager Attachments: 1. Staff Report— July 6, 2016 —Award of Construction Contract (w/o Attachments) 2. Staff Report— September 7, 2016 — Change Order for CCO1 (w/o Attachments) 3. Contract Change Orders CCO1-CCO8 4. Letter from Willdan 5. Notice of Completion 05 ATTACHMENT 06 PALM SA �0 s. Q v a K ��bOtAR f Cq�1FOAN%P City Council Staff Report DATE: July 6, 2016 NEW BUSINESS SUBJECT: AWARD A CONSTRUCTION CONTRACT TO MATICH CORPORATION, A CALIFORNIA CORPORATION, IN THE AMOUNT OF $5,328,933; APPROVE A PURCHASE ORDER IN AN AMOUNT NOT TO EXCEED $250,000 TO WILLDAN ENGINEERING FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES; AND APPROVE AMENDMENT NO 1. TO A MEMORANDUM OF UNDERSTANDING BETWEEN THE AGUA CALIENTE BAND OF CAHUILLA INDIANS AND THE CITY OF PALM SPRINGS FOR THE 2016 PAVEMENT REHABILITATION PROJECT, CITY PROJECT NO 16-01 FROM: David H. Ready, City Manager BY: Public Works& Engineering Department SUMMARY Award of this contract will allow the City to proceed with construction of the 2016 Pavement Rehabilitation Project, City Project No. 16-01, (the "Project"); approval of a Purchase Order with Willdan Engineering will provide the City with construction inspection and administration support services required for the Project; and approval of Amendment No. 1 to a Memorandum of Understanding ("MOU") between the Agua Caliente Band of Cahuilla Indians (the "Tribe") and the City of Palm Springs which extends the current MOU expiring on September 30, 2016, which provides matching funding from the Tribal Transportation Program for construction costs of streets in Section 14. Award of this contract includes reconstruction and overlay of approximately 2,700,000 square feet of asphalt concrete pavement on 75 street segments in various locations throughout the City. This represents repairs to approximately 5% of the City street network. RECOMMENDATION: 1. Waive any informality (non-responsiveness) and award a construction contract (Agreement No. )to Matich Corporation, a California corporation, in the amount of $5,328,933 for Bid Schedules A through D, inclusive, for the 2016 Pavement Rehabilitation Project, City Project No. 16-01; REM NO. L City Council Staff Report July 6, 2016--Page 2 Award Construction Contract—CP16-01, 2016 Pavement Rehabilitation 2. Consider and provide direction regarding a list of additional streets to include with the 2016 Pavement Rehabilitation Project, City Project 16-01, and authorize the City Manager to approve a Construction Contract Change Order in an amount not to exceed $1,000,000; 3. Authorize a Purchase Order to Willdan Engineering, pursuant to On-Call Agreement No. 6688, in an amount not to exceed of$250,000 for construction management and inspection services for the 2016 Pavement Rehabilitation Project, City Project No. 16-01; 4. Approve Amendment No. 1 to the Intergovernmental Memorandum of Understanding By and Between the Agua Caliente Band of Cahuilla Indians and the City of Palm Springs Regarding Tribal Transportation Program Funding for the Section 14 Roadway Improvements Project; and 5. Authorize the City Manager to execute all necessary documents. BACKGROUND: On May 20, 2015, the City Council awarded a construction contract to Granite Construction Company in the amount of $9,814,520 which was significantly less than the estimate leaving $2,500,000 budget available for additional streets. At that time, the City Council reviewed and approved the list of additional streets, and authorized the City Manager to approve a Construction Contract Change Order with Granite Construction Company to include the additional streets as part of the project, in an amount not to exceed $2,500,000. Staff was unable to reach a mutually agreeable total cost for the additional streets with Granite Construction Company and, therefore, staff recommended to City Council rescission of the City Council's prior approval to add the additional streets by Change Order to City Project No. 15-01, and authorize staff to re- bid as a new public works project. Staff also recommended that the City Council's action include an additional list of streets as part of the new public works project, entitled the 2016 Pavement Rehabilitation Project, City Project No. 16-01, (the "Project"). The additional list of streets to be included as part of the Project continued the policy of including streets on the basis of its Pavement Condition Index ("PCI"). A complete listing of streets (incorporating streets that were previously approved by City Council to be added to City Project No. 15-01 but not completed as part of that project) is included as Attachment 1. On March 2, 2016, the City Council reviewed and approved the project specifications and the list of streets, and authorized staff to advertise and solicit bids for the Project. On April 16, and 23, 2016, the Project was advertised for bids, and at 3:00 p.m. on June 2, 2016, the Procurement and Contracting Division received three construction bids 08 City Council Staff Report July 6, 2016--Page 3 Award Construction Contract—CP16-01, 2016 Pavement Rehabilitation from the following contractors: Company Location Bid Amount Matich Corporation San Bernardino, CA $5,328,933.00 All American Asphalt Corona, CA $5,616,568.50 Granite Construction Company Indio, CA $6,441,520.00 The Engineer's estimate for the Project as reported to the City Council on March 2, 2016, was $5,400,000; a full bid summary is included as Attachment 2. The scope of work for the Project was segregated into four separate Bid Schedules, described as follows: Bid Schedule A: Grind and overlay of 11 major arterial roadways, and pulverization/reconstruction of 60 various streets; and all associated work. The bid amount for this work is $4,568,068 Bid Schedule B: Pulverization/reconstruction of 4 streets within Section 14 (including the remaining section of Indian Canyon Drive — Tahquitz Canyon Way to Alejo Road, and Avenida Caballeros — Tahquitz Canyon Way to Alejo Road); and all associated work. The bid amount for this work is $558,490 — with 50% of this cost reimbursed by the Tribe pursuant to the Section 14 MOU. Bid Schedule C: Installation of Class III bicycle route "sharrow" markings and signage along Palm Canyon Drive and Indian Canyon Drive between Alejo Road and Ramon Road. The bid amount for this work is $88,000. Bid Schedule D: Reconstruction of Tahquitz Canyon Way / Belardo Road intersection j with decorative street pavers and associated improvements consistent with the Downtown Palm Springs Project. Reconstruction of Tahquitz Canyon Way between Museum Drive and Palm Canyon Drive is part of the scope of work included on Bid Schedule A. Decorative street improvements in this. intersection were not included as part of the public improvements financed by the City's Project Financing Agreement with Palm Springs Promenade, LLC; these decorative street improvements were included as part of this Project to take advantage of the timing of the City's reconstruction of Tahquitz Canyon Way, to bring an economy of scale to the cost of the decorative street improvements, and to provide the opportunity for the City to complete these decorative improvements to complement the Downtown Palm Springs Project. The bid amount for this work is $114,375. Staff recommends that the contract award include all the Bid Schedules. :.. 09 City Council Staff Report July 6, 2016—Page 4 Award Construction Contract—CP16-01, 2016 Pavement Rehabilitation Bid Analysis As part of the City's normal bid review process, staff reviewed all the bid documents submitted by the apparent low bidder, Matich Corporation to ensure compliance with the Instructions to Bidders, as well as compliance with certain federal requirements, including Disadvantaged Business Enterprise (DBE) commitments. After careful review, staff determined that the bid documents submitted by the first low bidder, Matich Corporation, was compliant with the DBE requirements as stipulated by federal regulations. Furthermore, Matich Corporation included a commitment to meet the DBE contract goal of 4.3%, using LMS Transport at 4.56%. Federal rules stipulate that if the DBE goal is met, then a good faith effort is not required. The City imposes an extra added measure requiring the submittal of a good faith effort in order to protect the eligibility for award of the contract in the event the City finds that the DBE goal has not been met. Staff also determined that Matich Corporation identified sufficient good faith efforts to solicit DBE certified firms for the Project by sending requests for bids directly to fifty-six (56) DBE certified subcontractors. The two DBE firms that submitted proposals were listed by the contractor and only one was selected, whereas the other DBE firm, C.T.I., was rejected because their prices were higher than a non-DBE firm's proposal for the same type of work. Although only one DBE firm was selected, Matich Corporation exceeded the contract goal requirement of 4.3%. On all advertisements for bids, the City issues a disclosure under Section N-3 "Award of Contract," in its Notice Inviting Bids declaring that: The City reserves the right after opening bids to reject any or all bids, to waive any informality (non-responsiveness) in a bid, or to make award to the lowest responsive, responsive bidder, and reject al/other bids, as it may best serve the interest of the City. As a California charter city, pursuant to relevant state and case law, the City Council retains general authority to award contracts in the best interests of the City. Therefore, staff recommends award to the lowest bid submitted by Matich Corporation, and determine that Matich Corporation of San Bernardino, California, submitted the lowest responsive bid. Public Works Contractor Registration Law(SB 854) Under California Labor Code Section 1771.1, as amended by Senate Bill (SB) 854 (2014), unless registered with the State of California Department of Industrial Relations (DIR), a contractor may not bid, nor be listed as a subcontractor, for any bid proposal submitted for public works projects on or after March 1, 2015. Similarly, a public entity cannot award a public works contract to a non-registered contractor, effective April 1, 2015. Staff has reviewed the DIR's contractor registration database, and has confirmed that Matich Corporation, and the listed subcontractors, are registered with the DIR, and are appropriately licensed. �, 0 City Council Staff Report July 6, 2016--Page 5 Award Construction Contract—CP16-01,2016 Pavement Rehabilitation Matich Corporation, of San Bernardino, California submitted the lowest responsive bid. Staff reviewed the bid, references, and contractor's license, and found the Contractor to be properly licensed and qualified. A construction contract with Matich Corporation, for the 2016 Pavement Rehabilitation project is included as Attachment 3. Local Business Preference Compliance Section 7.09.030 of the Palm Springs Municipal Code, "Local Business Preference Program," requires prime contractors to use good faith efforts to sub-contract the supply of materials and equipment to local business enterprises and to sub-contract services to businesses whose work force resides within the Coachella Valley; submission of a good faith efforts is required. However, Section 7.09.030 does not apply to projects that receive state or federal funding which preclude the application of local preferences. Alternatives for Additional Streets of$1.0 Million from 201612017 FY budget On June 15, 2016, the City Council considered and approved appropriations for the Measure J Capital Project Fund for the 2016/2017 Fiscal Year budget. Included in these appropriations was an additional $1 Million from the Measure J Fund for street improvements. Staff recommends that the City Council authorize the City Manager to include additional streets to the scope of the Project representing the increased budget of $1 Million appropriated by the City Council from the Measure J Fund, However, staff requests direction on the selection of new streets based on the following alternatives: 1. Allocate $1,000,000 for additional streets based on PCI value. Using this approach would include all remaining streets with a PCI value of 46 (as identified in Table 1); Additional Streets Option 1 — PCI Value Only Nm From To Lan N WWtN Tr Ana PCI As Ana Est.Coat SONORA ROAD WIS CALLE ROLPH EIS SAGEBRUSH ROAD ONVAGN r3tdW 225 33 7,425 46 7,425 $ 1522125 AVENDA HOKONA EIS VIA SALIDA W!S CALL PALO FI ERRO TaWR Awr Estalm 539 33 17,797 46 25,212 $ 36,463.35 AVENDA PALAERA WIS CALLE PALOFIERRO EIS VIA SALIDA TagLstz A—Eater 539 33 17,787 46 42.999 $ 36,453.35 CALLE SAN ANTONIO WIS CALLE PAUL EIS CALLE SANTA CRUZ Comb Park 467 33 15,411 46 58.410 $ 31,592.55 NAVAJODRVE SIS TWIN PALMS DRIVE NIS LA VERNE WAY TW.Palls 2.021 25 60,525 46 1D8,935 $ 103,576.25 SONIORA ROAD WIS EL CIELO ROAD EIS FARRELL DRIVE Las Campadns 2." 36 93,420 46 202.355 $ 191,511.00 CAMINO CENTRO WS CAMINO SLIR NVS S VIA LAS PALMAS Old Lm Pdtr 588 31 18,228 46 220.583 S 37,367.40 VISTA CHINO WIS VIA NORTE EIS VIA MONIM VISTA Vials L.Paklm 945 29 25.WS 46 246.188 5 52.490.25 SONDRA ROAD WIS CERRITOS ROAD EIS SUNRISE WAY Soma Sarise 1,300 36 46.800 46 292.986 $ 95,940.00 DERBY ROAD NIS ANDREAS ROAD SIS TERRY LANE S—Pk 666 25 16.400 46 309,388 $ 33.M.00 MICHELLE ROAD N4S ANDREAS ROAD SIB TERRY LANE Surlw Park 659 25 18.729 46 328,117 $ 38,394.45 PANORAMA ROAD SIS CHINO CANYON ROAD-E EN CHINO CANYON ROAD-NW END Uns WWI*d 2.380 17 40.460 46 368,577 $ 82,943.00 RAMDN ROAD FRONTAGE IN.:EIS COkPADRE ROAD WS RAMON ROAD Lk-7-d 657 30 19.710 40 388287 $ 40,405.5C ARENAS ROAD EIS BELARDO ROAD WIS PALM CANNON DRIVE Unau ad 282 36 10,152 46 398,439 $ 20.611.60 WEST PALM CANYON DRIVE SIS S PALM CANYON DRIVE SIS E PALM CANYON DRIVE Urm"wd 524 36 32,436 46 430,W5 $ 66,493.BC $ 893,293.76 Table 1 OR 2. Allocate $1,000,000 for additional streets based on street classification (prioritizing based on classification and secondarily by PCI value). Using this approach would include all remaining arterial streets with a PCI value of up to 62 (as identified in Table 2). � 1 City Council Staff Report July 6, 2016--Page 6 Award Construction Contract—CP16-01, 2016 Pavement Rehabilitation Additional Streets Option 2—Street ClassificationlPCI Value Nanw From To N.i~h"d Length WWII Tgw Anse PCI A.—k— Ed.Cod SLNINY DUNES ROAD EIS S PALM CANYON DRIVE WIS CALLE PALO FIERRO Warm Sands 9T4 50 48,700 51 48,700 5 121,750.00 LA VER1E WAY EIS S PALM CANYON DRIVE WIS CAMND PEAL Unassigned 2,480 60 140,808 58 1X508 $ 374.520.00 SUNPoSE WAY INS E PALM CANYON DRIVE SIS ORDGE Saws Sm. 3,202 66 211,332 8D 409,840 S 528,33D.00 $ 1,024,600.00 Table 2 Construction Management and Inspection Services On April 1, 2015, the City Council approved agreements for on-call Public Works capital project construction management and inspection services with Dudek & Associates, Interwest Consulting Group, Inc., and Willdan Engineering to provide first class as- needed construction management and inspection ("Owner's Rep") services associated with a variety of future Public Works capital projects. Accordingly, staff had solicited proposals from these on-call firms for required construction phase services associated with past rehabilitation projects. On the basis of scope and fee, Wilidan had been awarded projects of a similar nature. Based on their services with recent and on-going projects of a similar nature staff recommends the City Council authorize the issuance of a Purchase Order with Willdan Engineering in an amount not to exceed of $250,000 to approve the proposal of $165,870 submitted by Willdan Engineering with additional budget authority to accommodate the increase in scope with the additional streets. A copy of the proposal for construction phase services provided by Willdan Engineering is included as Attachment 4. Amendment No. 1 to MOU with the Agua Caliente Band of Cahuil/a Indians On May 7, 2014, City Council adopted a resolution entering into a Memorandum of Understanding ("MOU") with the Tribe contributing a funding match of $1.8 Million for roadway work in Section 14. Per the MOU, the Tribe contributes 50% of matching funds for any roadway work that is performed in Section 14 including any boundary streets (i.e. Alejo Road, Indian Canyon Drive, Ramon Road, or Sunrise Way). The Tribe has also contributed 50% to the costs for the rehabilitation of Tahquitz Canyon Way from Indian Canyon Drive to Sunrise Way, and 100% of the cost to install the new landscaping within the Tahquitz Canyon Way median between Indian Canyon Drive and Sunrise Way. There is a remaining balance of approximately $402,338 that will be utilized for the Project, however, the MOU expires on September 30, 2016. Approval of Amendment No. 1 to the MOU will extend the deadline of the MOU to September 30, 2017, allowing the City to utilize these remaining funds from the Tribe for the Project; a copy of Amendment No. 1 to the MOU is included as Attachment 5. City Council Staff Report July 6,2016--Page 7 Award Construction Contract—CP16-01, 2016 Pavement Rehabilitation ENVIRONMENTAL IMPACT: Section 21084 of the California Public Resources Code requires Guidelines for Implementation of the California Environmental Quality Act ("CEQA"). The Guidelines are required to include a list of classes of projects which have been determined not to have a significant effect on the environment and which are exempt from the provisions of CEQA. In response to that mandate, the Secretary for Resources identified classes of projects that do not have a significant effect on the environment, and are declared to be categorically exempt from the requirement for the preparation of environmental documents. In accordance with Section 15301 "Existing Facilities," Class 1 projects consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public structures, facilities, mechanical equipment or topographical features involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination. Therefore, in accordance with Section 15301(c), staff has determined that the 2016 Pavement Rehabilitation Project, City Project No. 16-01, which is an extension of the 2015 Pavement Rehabilitation Project, City Project No. 15- 01, is considered categorically exempt from CEQA. A Notice of Exemption has been prepared and filed with the Riverside County Clerk for City Project 15-01. A copy of the Notice of Exemption is included as Attachment 6. FISCAL IMPACT: On May 7, 2014, the City Council approved a Memorandum of Understanding with the Agua Caliente Band of Cahuilla Indians, (the "Tribe"), for use of $1,800,000 of Tribal Transportation Program ("TTP") funds for roadway projects located in Section 14, (the "Section 14 MOU"). The Section 14 MOU provides that the Tribe will commit up to $1,800,000 of its TPP funds at a 1:1 match with City funds for roadway projects completed within Section 14; there is currently $402,338 of remaining TTP funds available for reconstruction of additional streets within Section 14, provided the City commits an equivalent amount of funding from its own sources. The City Council has approved the 2016/2017 Fiscal Year budget that includes the following budget for street improvements: • Measure J Capital Project Fund (Fund 260); $3,000,000 • Gas Tax Fund (Fund 133); $500,000 • Local Measure A Fund (Fund 134); $500,000 Additionally, the City has realized approximately $900,000 in savings from the completion of work performed by Granite Construction Company related to City Project No. 15-01; these funds have been returned to the Measure J Capital Project Fund and are being carried forward for use on the Project. The Project's overall budget and available funding is identified in Table 3: � 3 City Council Staff Report July 6, 2016--Page 8 Award Construction Contract—CP16-01, 2016 Pavement Rehabilitation Table of Project Costs Amount Local Measure A Fund $627,546 Measure J Capital Project Fund FY15/16 $2,699,774 Measure J Capital Project Fund FY16117 $3,000,000 Tribal TPP Funds $402,338 Project Administration Estimated $10,000 Construction Engineering & Inspection $250,000) Construction Contract $5,328,933 Construction Change Order $1,000,000 Remaining Balance $140,725 Table 3 Funds to encumber for award of the construction contract in the amount of $5,328,933 with Matich Corporation are available from the following accounts: • Measure J Account No. 260-4500-50809: $2,699,774 • Measure J Account No. 260-4493-50810: $2,349,914 • Capital Project Account No. 261-4491-50324: $279,245 Funds to encumber for approval of a Purchase Order with Willdan Engineering to provide construction management and inspection services in the amount of $250,000 are available from the following account: • Local Measure A Account No. 134-4498-50225: $250,000 SUBMITTED: Marcus L. Fuller, MPA, P.E., P.L.S. David H. Ready, Esq., Assistant City Manager/City Engineer City Manager Attachments: 1. Listing of Approved Streets 2. Bid Summary 3. Construction Contract 4. Willdan Proposal 5. Amendment No. 1 to MOU with Tribe 6. CEQA Notice of Exemption -14 ATTACHMENT 2 i5 �O�P ILL sAP .Z O u N k • IIOIifa c'q4 1FOR City Council Staff Report DATE: September 7, 2016 CONSENT CALENDAR SUBJECT: APPROVAL OF A CONTRACT CHANGE ORDER IN THE AMOUNT OF $303,055 WITH MATICH CORPORATION FOR THE 2016 PAVEMENT REHABILITATION, CITY PROJECT NO. 16-01, AND AUTHORIZATION TO ENTER INTO A REIMBURSEMENT AGREEMENT WITH THE COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS, RELATED TO THE NORTH INDIAN CANYON DRIVE WIDENING PROJECT FROM: David H. Ready, City Manager BY: Engineering Services Department SUMMARY Approval of a Contract Change Order in the amount of $303,055 with Matich Corporation will allow the City to proceed with Phase 1 of the North Indian Canyon Drive Widening Project, consisting of reconstruction of North Indian Canyon Drive from 19th Avenue to 18th Avenue. This cost will be eligible for reimbursement pursuant to an agreement with the Coachella Valley Association of Governments. RECOMMENDATION: 1. Authorize the City Manager to execute a Contract Change Order in the amount of $303,055 to the construction contract (Agreement No. A6878) with Matich Corporation for the 2016 Pavement Rehabilitation, City Project No. 16-01, to include reconstruction of North Indian Canyon Drive from 19th Avenue to 18th Avenue to be considered as Phase 1 of the North Indian Canyon Drive Widening Project; 2. Authorize the City Manager to enter into a Reimbursement Agreement with the Coachella Valley Association of Governments related to the North Indian Canyon Drive Widening Project, subject to terms and conditions reflecting a credit of the $303,055 cost for reconstruction of North Indian Canyon Drive from 19th Avenue to 18th Avenue to the City of Palm Springs' local share and as eligible Regional Measure A costs; and 3. Authorize the City Manager to execute all necessary documents. ITEM NO. ' 6 City Council Staff Report September 7. 2016 - Page 2 Authorize Change Order for N. Indian Canyon Dr_ Widening STAFF ANALYSIS: On July 6, 2016, the City Council awarded a construction contract to Matich Corporation, a California corporation, in the amount of $5,328,933 for the 2016 Pavement Rehabilitation, City Project No. 16-01, (the "Project"). The scope of work includes reconstruction and overlay of approximately 3,100,000 square feet of asphalt concrete pavement on 78 street segments in various locations throughout the City. The selection of which streets to include in the City's recent pavement reconstruction and overlay projects has been based on a pavement condition survey wherein each City street segment's pavement condition was assessed and assigned a Pavement Condition Index ("PCI") rated between 0 (no pavement) to 100 (new pavement). The street segment assigned the worst PCI in the entire City of Palm Springs is the segment of N. Indian Canyon Drive from 19th Avenue to 18 Avenue, which is rated PCI=8, and has completely failed as seen in the photo included as Figure 1. Figure 1 This segment of N. Indian Canyon Drive from 19th Avenue to 18 Avenue is equally shared by both the City of Palm Springs and City of Desert Hot Springs, where our mutually shared city limit line extends along the centerline of N. Indian Canyon Drive, as seen in Figure 2. City Council Staff Report September 7. 2016 - Page 3 Authorize Change Order for N Indian Canyon Dr. Widening '.,-Rh Palm � ( Sping PALM SPRINGS ■ W Figure 2 Palm Springs has deferred scheduling reconstruction or repairs to this segment of N. Indian Canyon Drive due to prior action taken on December 5, 2012. whereby the City of Palm Springs entered into a Memorandum of Understanding ("MOU") with the City of Desert Hot Springs and Riverside County on a S14.4 Million project to widen N. Indian Canyon Drive from 20th Avenue to Dillon Road to its ultimate width with a raised median. Pursuant to the MOU, the City of Desert Hot Springs was to act as Lead Agency on the project, which was contingent on the City of Desert Hot Springs securing a S3 Million federal grant. A copy of the December 5, 2012, staff report and MOU is included as Attachment 1. The City of Desert Hot Springs was unsuccessful in receiving the $3 Million federal grant, and the MOU was never executed. Meanwhile, given the delay to initiating a major roadway widening project on N. Indian Canyon Drive, City staff have desired to commence with reconstruction of the segment of N. Indian Canyon Drive between 19th Avenue and 18th Avenue as part of its citywide overlay project awarded to Matich Corporation. Staff requested and received a proposal of $303,055 from Matich Corporation to include this street segment as part of the Project, a copy of the proposal received from Matich Corporation is included as Attachment 2. However, very recently staff from Riverside County and the City of Desert Hot Springs met with Palm Springs to discuss commencing on a project to complete an interim widening of N. Indian Canyon Drive between 19th Avenue and Dillon Road. A request City Council Staff Report September 7, 2016-Page 4 Authorize Change Order for N. Indian Canyon Dr.Widening letter from all three agencies was submitted to the Coachella Valley Association of Governments ("CVAG") requesting that CVAG approve Regional Measure A funding of up to $3 Million to allow Riverside County to proceed as Lead Agency on the interim widening of N. Indian Canyon Drive. A copy of the request letter is included as Attachment 3. included as part of the scope of the interim widening project will be the reconstruction of N. Indian Canyon Drive between 19th Avenue and 18th Avenue. At the August 29, 2016, CVAG Transportation Committee meeting, the Committee considered and unanimously recommended the CVAG Executive Committee approve a Reimbursement Agreement with Riverside County for the N. Indian Canyon Drive Widening Project, authorizing up to $3 Million in Regional Measure A funding. A copy of the August 29, 2016, CVAG Transportation Committee meeting staff report is included as Attachment 4. Included as part of the eligible project costs will be Phase 1 (reconstruction of N. Indian Canyon Drive between 19th Avenue and 18th Avenue)to be completed by the City of Palm Springs as part of a separate Reimbursement Agreement between Palm Springs and CVAG. ENVIRONMENTAL IMPACT: Section 21084 of the California Public Resources Code requires Guidelines for Implementation of the California Environmental Quality Act ("CEQA'). The Guidelines are required to include a list of classes of projects which have been determined not to have a significant effect on the environment and which are exempt from the provisions of CEQA. In response to that mandate, the Secretary for Resources identified classes of projects that do not have a significant effect on the environment, and are declared to be categorically exempt from the requirement for the preparation of environmental documents. In accordance with Section 15301 "Existing Facilities," Class 1 projects consist of existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities; therefore, the 2016 Pavement Rehabilitation Project, City Project No. 16-01, is considered categorically exempt from CEQA, and a Notice of Exemption has been prepared and filed with the Riverside County Clerk. Reconstruction of the existing asphalt concrete pavement of N. Indian Canyon Drive between 19th Avenue and 18th Avenue is consistent with the CEQA Class 1 exemption determined for the City Project No. 16-01, and no further environmental analysis pursuant to CEQA is required. Riverside County, acting as Lead Agency for the interim widening of N. Indian Canyon Drive, will complete appropriate environmental analysis pursuant to CEQA for the potential impacts associated with the roadway widening, which will be completed by Riverside County as part of a separate project in 2017. FISCAL IMPACT: The City of Palm Springs and City of Desert Hot Springs equally share responsibility for operation and maintenance costs associated with N. Indian Canyon Drive between 19th Avenue and 18th Avenue. The City has obtained a cost proposal from Matich 19 City Council Staff Report September 7, 2016- Page 5 Authorize Change Order for N. Indian Canyon Dr.Widening Corporation of $303,055 to reconstruct this segment of roadway as part of City Project No. 16-01, of which 50% is the responsibility of Desert Hot Springs. However, the CVAG Transportation Committee recommended approval (subject to formal action by the Executive Committee at its September 26, 2016, meeting) to move forward with the N. Indian Canyon Drive Widening Project with up to $3 Million in Regional Measure A funding (at 75% CVAG reimbursement), which will include the scope and cost of Phase 1 (reconstruction of N. Indian Canyon Drive between 19th Avenue and 18th Avenue) to be completed by the City of Palm Springs. Therefore, pursuant to a separate Reimbursement Agreement between the City of Palm Springs and CVAG, the $303,055 cost incurred by the City of Palm Springs for reconstruction of this segment of N. Indian Canyon Drive will be reimbursed at 75% by CVAG, and the City will receive $227,291.25 reimbursement at a later date in accordance with the terms of the CVAG Reimbursement Agreement. The remaining 25% cost incurred will be considered as a portion of the City's local share of Measure A funding for the North Indian Canyon Drive Widening Project to be completed by Riverside County in 2017. Staff recommends that the City of Palm Springs proceed with reconstruction of this segment of roadway, and pay 100% of the cost, and authorize the City Manager to enter into the separate Reimbursement Agreement between the City of Palm Springs and CVAG associated with the $303,055 cost incurred by the City of Palm Springs for reconstruction of N. Indian Canyon Drive between 19th Avenue and 18th Avenue. Sufficient funding is available in the Local Measure A Fund, Account 134-4498-50225, to authorize the contract change order with Matich Corporation in the amount of $303,055. SUBMITTED: arcus"LFuller'.'AWA, ., P.L.S. David H. Ready, Esq. D. Assistant City Manager/City Engineer City Manager Attachments: 1. Staff Report, December 5, 2012 2. Matich Corp. proposal 3. County Letter requesting funding from CVAG 4. August 29, 2016, CVAG Staff Report I 20 ATTACHMENT 3 zi CITY OF PALM SPRINGS : a CONTRACT CHANGE ORDER Ira To:To: Matich Corporation Date:August 26, 2016 P.O. Box 10 Project No: 16-01 Highland, CA 92346 Project: 2016 Pavement Rehabilitation P (909)382-7400 Change Order No: 01 F(909)382-0169 Purchase Order: T-B9— 1-1— b S 4 D Account: 134-4498-50225 Attn: Jake Reade CHANGES IN WORK: This change order allows for the reconstruction of Indian Ave. between 191"Ave, and 181'Ave. CHANGES IN COST: Item Descri Lion Quantity Unit Unit Price Total A Mobilization 1 Lump Sum $9,500.00 $9,500.00 B Traffic Control 1 Lump Sum $6,900.00 $6,900.00 C Roa'way Pulverization 9" 118,900 Square Feet $0,22 $26,158.00 ` D Unclassified Excavation (export 5" 1850 Cubic Yards $21.00 $38,850.00 E Pulverized Base Material 4" 118,900 Square Feet $0.11 $13,079.00 D As halt Concrete 5" 3,596 Ton $58.00 $208,568.00 Total $303,055.00 CHANGES TO CONTRACT TIME: Ten (10)Working Days will be added to the contract for the completion of this work. SOURCE OFFUNDS: Funds should be debited from the following account(s): 134-4498-50225 REASONS FOR CHANGE: Change Order No. 1 allows for the reconstruction of Indian Avenue between 191'Avenue and 181'Avenue. This segment,which has a Pavement Condition Index of 8, is considered to be the worst condition roadway in the City, The segment is within both Palm Springs and Desert Hot Springs. Rehabilitation has been deferred for several years due to a delay in improvements by Desert Hot Springs. In accordance with this Change Order Palm Springs will front the costs to rehabilitate the roadway and develop an agreement between CVAG, Riverside County and Desert Hot Springs in which we anticipate to recover a minimum of 87.5%of the actual cost of construction. ORIGINAL BID AND/OR AGREEMENT 22 Contract Change Order No. 01 August 26, 2016 Page 2 SUMMARY OF COSTS; Original Contract Amount: $5,328,933.00 Original Completion 90 Working Days This Change Order: $303,055.00 Days Added 10 Days Previous Change Order(s): $0.00 Previous Days Added:. 0 Days Revised Contract Amount: $5,631,988.00 Revised Completion 100 Working Days [SIGNATURES ON NEXT PAGE] n L. 3 r Contract Change Order No. 01 August 26, 2016 Page 3 1 have received a copy of this Change Order and the above AGREED PRICES are acceptable to Contractor Matich Corp. / 7-4 Signature Date Printed Name and Title City of Palm Sarinas Recommended By: hs', , �_2$'!b Marcus Fuller, Assistant City Manager/ Date C City Engineer Approved By: David H. Ready, ger Dge Attest By: Al James Thompson, City Clerk Date 411, Distribution: Original Conformed Copy: Conformed-File Copy; Contractor (1) Engineering Pay File (1) City Clerk {1) City Project File {i) Purchasing {1) Finance {1) APPROVED 13Y QTY COUNCIL 24 CITY OF PALM SPRINGS r 3 CONTRACT CHANGE ORDER "ttroa �� To: Matich Corporation Date: September 13, 2016 P.O. Box 10 Project No: 16-01 Highland, CA 92346 Project: 2016 Pavement Rehabilitation P(909)382-7400 Change Order No: 02 F(909)382-0169 Purchase Order: ;fie- V;7 L4 a Account: Attn: Jake Reade Z-V y Aio pi, CHANGES 1N WORK; This change order allows for the pavement reconstruction of Smoke Tree Lane from East Palm Canyon Frontage Road to the entrance of the Smoke Tree Development. CHANGES IN COST: Item Description Quantity Unit Unit Price Total A Mobilization 1 Lump Sum $3,000.00 $3,000.00 B Traffic Control 1 Lump Sum $3,000.00 $3,000.00 C Roadway Pulverization 9" 22,500 Square Feet $0.18 $4,050.00 D Unclassified Excavation (export 5" 209 Cubic Yards $21.00 $4,389.00 E Pulverized Base Material 6" 22,500 Square Feet $0.11 $2,475.00 F Asphalt Concrete 3" 405 Ton $56.00 $22,680.00 G Double Adjust Valves 3 Each $690.00 $2,070.00 H Double Adjust Manholes 1 Each $813.00 $813.00 I Inductive Loop Detectors 4 Each $310.00 $1,240.00 Total $43,717.00 CHANGES TO CONTRACT TIME:. Five(5)Working Days will be added to the contract for the completion of this work. SOURCE OF FUNDS: Funds should be debited from the following account(s): Z.to t _ L) y 5 p -,. 157-VS0e, REASONS FOR CHANGE: On June 17, 2016, Smoke Tree, Inc., a California corporation, ("STI"), submitted a request that the City consider including reconstruction of Smoke Tree Lane as part of its next Citywide pavement reconstruction project. Staff submitted a request to Matich Corporation for a proposal to include reconstruction of Smoke Tree Lane extending from the south right-of-way line of East Palm Canyon Drive, south to the main entry to Smoke Tree Ranch. ORIGINAL BID AND/OR AGREEMENT K5 Contract Change Order No, 02, Smoke Tree Lane September 13, 2016 Page 2 On August 3`d, 2016, City Council approved a reimbursement agreement with STI and authorized the City Manager to execute a change order to complete the work as a part of City Project 16-01 for the estimated price of$43,717.00. SUMMARY OF COSTS: Original Contract Amount: $5,328,933.00 Original Completion 90 Working Days This Change Order: $43,717.00 Days Added 5 ie Days Previous Change Order(s): $303,055.00 Previous Days Added: t v ODays Revised Contract Amount: $5,675,705.00 Revised Completion ),fi8 Working Days I0 [SIGNATURES ON NEXT PAGE] k 26 Contract Change Order No. 02, Smoke Tree Lane September 13, 2016 Page 3 1 have received a copy of this Change Order and the above AGREED PRICES are acceptable to Contractor Matich Corp. Signature Date Printed Name a itle City of Palm Sprinas Recommended By: (� 7A& ft, A6 4,WaFcusFuller-,Ass'i taut City Manager/ Date �1-? City Engineer Approved By: �d David H. Ready, C°` Hager MR Attest By: �2 James Thompson, City Clerk Date Distribution: Original Conformed Copy: Conformed-File Cow, Contractor (1) Engineering Pay File (1) City Clerk {1) City Proiect File {1) Purchasing (1) Finance (i) APPROVED BY CRY COUNCIL S4ei> ts„�� CITY OF PALM SPRINGS uIACONTRACT CHANGE ORDER •g41po t►�t� To: Matich Corporation Date: 12/01/2016 PO Box 10 Project No: 16-01 Highland, Ca. 92346 Project: Pavement Rehab P (909) 382.7400 F (909)382-0169 Change Order 003 Purchase Order Attn: Jake Reade Account CHANGES IN WORK: The City has Included 4 additional streets for rehabilitation t reconstruction to the 16-01 Pavement Rehab. • Sunny Dunes Road,South Palm Canyon Drive to Calle Palo Fiero (estimated length and width=974 x 60) Pulverize and Pave with 3"AC. • Laverne Way,South Palm Canyon to Camino Real (estimated length and width =2430 x 60)will be an edge grind with 0.15 ft overlay. This would Include 50 ft head grind at Camino Real and South Palm Canyon. • Sunrise Way, East Palm Canyon Dr.to Tahquitz Creek Bridge (estimated length and width=3200 x 66)will be a 2"grind and overlay • El Cielo Road from Tahquitz Canyon Way to Aviation (estimated length and width=1553 x 60 ,Area= 93,180 SF)Pulverize and Pave with 3"AC. CHANGES IN COST: Item No. Description quantity Unit Unit Price Total Sunny Dunes f Sunrise Way/Lavame Way 1 El Clelo Road A Mobilization f Supervision 1 LS S 55,156A0 S 55,158,80 8 Temporary Traffic Control 1 LS $ 71,706,44 S 71,706.44 C Water Pollution Control 1 LS $ 2,206.35 S 2,206.35 D Roadway Pulverization(Depth 91) 141,880 SF S 0,17 $ 24.119.60 E Undassified Excavation(Export) 1,325 CY $ 21.00 $ 27,825,00 F Pulverized Base Material 141,880 SF $ 0A 1 $ 15,6D6.80 G Asphalt Concrete Type C2(Depth=3") 2,075 TN $ 55.20 $ 114,54D.00 H Asphalt Concrete Type C2(Deptha3")ADJUSTED UiP 485 TN S 56.00 $ 27.160.00 1 Remove and Reconstruct Exist.Curb Ramps 69,75 CY S 515.00 $ 30,771,25 J Remove and Reconstruct Exist-Curb Ramps ADJUSTED U1P 165,25 CY $ 909.97 $ 150,372,54 K Adjust Sewer Manhole to Grade 47 EA $ 813.00 $ 38.211,00 L Adjust irlater Valve to Grade 52 EA $ 690.00 $ 35,890.00 M Instal Type E loop Detector 15 EA S 310.00 $ 4,650.00 N Traffic Striping.Signage and Marking 1 LS $ 39,700.00 $ 39.700.00 O 2"Cold Mill AC Pavement 211,200 SF $ 0.32 $ 67,584.00 P 2'Asphalt Concrete Overlay Type C2 2.535 TN S 58.50 S 148.297.50 O .15'header Cut 32,000 SF $ 0,8D $ 25.600.00 R A5'Asphalt Concrete Overlay Type C2 1,575 TN $ 58,70 $ 92,452.50 TOTAL, $ 971,841.78 28 L: Contract Change Order No. 003 DATE: 12/01/2016 Page 2 CHANGES TO CONTRACT TIME: 30 ADDITIONAL WORKING DAYS TO BE ADDED BY THIS CHANGE ORDER No. 003. SOURCE OF FUNDS: Funds should be debited from the following account(s): 134-4498-60225) REASONS FOR CHANGE: 1. At the time of award the City Council authorized the addition of the following streets (Laverne Way, Sunrise Way and Sunny Dunes)as part of City Project 16-01. 2. On 9/20/2016, Marcus Fuller sent out an email to add El Cielo Road to the reconstruction 16-01. SUMMARY OF COSTS: Original Contract Amount: $ 5,328,933.00 Original Completion 90 Working This Change Order: $ 971,841.78 Days Added 30 Previous Change Order 9 (s :) $ 348 772.00 Previous Days Added: 32 Revised Contract Amount: $ 6,647,546.78 Revised Completion 152 Working [SIGNATURES ON NEXT PAGE] 29 9 Contract Change Order No. 003 DATE: 12/01/2016 Page 3 1 have received a copy of this Change Order and the above AGREED PRICES are acceptable to Contractor CONTRACTOR NAME) �6 Signature Date Printed Name itle City of Palm Springs Recommended y: 12417 V's/ 44' Marcus Ful r, City Engineer Date Will. 1Z Approved By: �� 1 D vi ady, City Manager ate Attest By: Ti ipso�- Da e Distribution: Original Conformed Copy: Conformed•File Copy: Contractor (1) Engineering Pay File (1) City Clerk {1} City Proiect File {1) Purchasinq {1} Finance t 1} Aik4o�Q &PLA4AS41 AppROVED By CRY COUNCIL 1 ��..fj 30 CITY OF PALM SPRINGS Ift CONTRACT CHANGE GIRDER c'441FpA�®p To: Matich Corporation Date: May 9, 2017 PO Box 10 Project No: 16-01 Highland,Ca. 92346 Project: Pavement Rehabilitation P (909)382-7400 F(909) 382-0169 Change Order 004 Purchase Order 17-0540 Attn: Jake Reade CHANGES IN WORK: This Change Order 004 is comprised of quantity adjustments to Change Order 003. CHANGES IN COST: RELD DESCRIPTION UNITS UNIT UNIT PRICE EXTENDED ORDER 9 BID ITEM>100%CCO 3,ITEM H,ASPHALT CONCRETE TYPE A C2 3" 30.60 TONS 56.00 $ 1,713.60 BID ITEM>100%CCO 3,ITEM P,2"ASPHALT CONCRETE B OVERLAY 65.73 TONS 58.50 $ 3,845.21 BID ITEM>100%CCO 3,ITEM R,0,15'ASPHALT CONCRETE C OVERLAY 156.70 ITONS 58.70 $ 9,198.29 BID ITEM>100%CCO 3,ITEM L.ADJUST WATER VALVES TO D GRADE 5.00 EA 690.00 $ 3,450.00 BID ITEM>100%CCO 3,ITEM M,INSTALL TYPE E LOOP E DETECTOR 6.00 EA 1 310.00 $ 1,860.00 F BID ITEM>100%CCO 3,ITEM 0,0.15'HEADER CUT 8,445.00 SF 0.28 $ 2,364.60 TOTAL $ 22,431.70 CHANGES TO CONTRACT TIME: No additional working days will be added to the contractor for this additional work. SOURCE OF FUNDS: Funds will be utilized from the fallowing account(s): 134-4498-50225 31 Contract Change Order No. 004 DATE: 05/09/2017 Page 2 REASONS FOR CHANGE: The actual quantities required to complete the work for the items listed above were more than the original estimate in the amount indicated. SUMMARY OF COSTS: Original Contract Amount: $ 5,328,933.00 Original Completion 90 Working This Change Order: $ 22,431.70 Days Added 0 Previous Change Order(s): $ 1,318,613.78 Previous Days Added: 62 Revised Contract Amount: $ 6,669,978.48 Revised Completion 162 Working [SIGNATURES ON NEXT PAGE] 32 aF Contract Change Order No. 004 DATE: 04/19/2017 Page 3 1 have received a copy of this Change Order and the above AGREED PRICES are acceptable to Contractor Ct ONTRACTOR„NAI 15"111-7 Signature Date Printed Wame and Title City of Palm Springs Recommended By: — ' jWt„ ,t_g.t'� Tom Garci , Director of Engineering/City Date Engineer Approved By: '4Da Ready, City Manager Attest By: Kathleen D. Hart, Interim City Clerk Dale Distribution: Original Conformed Cry: Conformed-File Copy: Contractor (1) Engineering Pay File (1) City Clerk (1) City Proiect File C1) Purchasinq C1) Finance C1) APPROVED BY Cult MANAGER i 024"IJO ., AU-919 33 F i 'vk CITY OF PALM SPRINGS - �}•,A-�afgq CONTRACT CHANGE ORDER To: Matich Corporation Date: May 17, 2017 PO Box 10 Project No: 16-01 Highland, Ca. 92346 Project: Pavement Rehabilitation P (909)382-7400 F (909) 382-0169 Change Order Five(5) Purchase Order 1 -0540 Attn: Jake Reade CHANGES IN� WORK: This Change Order 5 allows for remobilization and resumption of work that was deferred due to various issues during the original construction period. This change order also modifies some scopes of work from what was originally specified and bid, The original bid schedule {including previous change orders), is being 'frozen' as of progress payment No,8. All remaining surpluses and credits in the contract will be taken on this change order and then applied to the scope of work for modifications and remobilizations. Change Order 5 (as well as any future change orders),will become the basis for all future progress payments. CREDITS TO THE CONTRACT Bid Schedule A item Description Units Unit Unit rice Amount 2 Tern rary Traffic Control -.02 LS $25 000.00 -$5,000.00 3 Water Pollution Control -.02 LS $10.000.00 -$200.00 4 Roadway Pulverization (Depth=9" -70846 SF $0.17 -$12,043.82 6 Pulverized Base Material (Depth=6" -70846 SF $0.11 -$7,793.06 7 2"Cold Mill AC Pavement -254948 SF $0.32 -$81,583.36 8 2"Asphalt Concrete Overlay Type C2 -3249.97 TON $58.50 -$190,123.24 9 Asphalt Concrete Type C2 (Depth=2 112" -439 05 TON $55.20 -$24,235.56 10 Asphalt Concrete Type C2(Depth =3 12 ModifyCurb Ram /Furnish/lnstali Truncate Domes -540 SF $90,00 -$48,600.00 13 Adjust Sewer Manhole to Grade -4 EA $813.00 -$3,252.00 14 Adjust Water Valve to Grade -4 EA $690.00 -$2,760.00 15 Install T e E Lao Detector -4 EA $310.00 -$1,240.00 16 Traffic Striping,Si na a and Markings -.05 LS $875.00 -$4,375.00 17 Field Orders -.1187974 LS $225,000.00 $-26,729.42 SUBTOTAL -$506,845.34 Bid Schedule B {tern Descri tion Units Unit Unit rice Amount 1 Mobilization -.10 LS $38,300.00 -$3,830.00 4 Roadway Pulverization (Depth=9" -12167 SF $0.18 -$2,190.06 6 Pulverized Base Material(Depth=6" -12167 SF $0.11 -$1,338,37 7 As haft Concrete Type C2 (Depth =3 -370.28 TON 1 $56.00 -$20,735.68 8 Remove and Reconstruct Existing-Curb Ram -11 CY $540.00 -$5,940.00 9 Modify Curb Ramp!Fumish/install Truncate Domes -200 SF $106.00 -$21,200.00 • 14 Field Orders -1 LS $30,000.00 -$30,000.00 SUBTOTAL -$85,234.11 34 } a Contract Change Order No. 005 DATE: 05/17/2017 Page 2 Bid Schedule D Item Descri #ion Units Unit Unit rice Amount Mobilization -.50 LS $16,000.00 -$8,000.00 1 Traffic Control -.50 LS $5,000.00 -$2,500. 2 TemMobilization 00 4 Install Detectable Warning Tiles -1.35 SF $25.00 •$83.75 7 Construct 5"Curb and Gutter'Davis Color Dark Grey' -12 LF $24.00 -$288.00 8 Concrete Pavers moduline Graphite Foundry Linen' -1950 SF $19.00 -$37.050.00 9 Concrete Pavers Moduline Graphite' -1100 SF $22.00 -$24,200.00 10 Adjust Sewer Manhole to Grade -1 EA $825.00 -$825.00 12 Construct Reinforced 18"wide x 16"dee PCC Band -250 LF $48.00 -$12,000.00 SUBTOTAL -$84,896.75 Change Order No. 1 Item Description Units Unit Unit price Amount C Roadway Pulverization 9" -13700 SF $0.22 -$3,014.00 D Unclassified Excavation -213 CY $21.00 -$4,473.00 E Pulverized Base Materials" .13700 SF $0.11 -$1,507.00 F Asphalt Concrete 5" -398.65 TON $58.00 -$23,121.70 SUBTOTAL -$32,115.70 Change Order No. 3 Item ---Onits Unit Unit rice Amount Description D Roadway Pulverization 9" -725 SF $0.17 -$123.25 F Pulverized Base Material 6" -725 SF $0.11 -$79.75 l Remove and Reconstruct Existinq Curb Ram -27 CY $515.00 -$13,905,00 J R&R Existing Curb Ramp over 125%Adjusted Price -2.5 CY $909.97 -$2,274.92 K Adjust Sewer Manhole to Grade -6 EA $813.00 44,878.00 SUBTOTAL -$21,260.92 TOTAL OF CREDITS TO THE CONTRACT: -$730,352.82 35 Contract Change Order No. 005 DATE: 05/17/2017 Page 3 New Items ITEM A Decorative Street Improvements to the intersection of Tahquitz Canyon Way and Belardo Road Units unit Unit price Amount Item Description 1 Mobilization I Ls $28,879.30 $28.879.30 1 $13.196.71 2 Temporary Traffic Control LS $13,196.71 3 Construct Concrete Pavers"Gra2hite" 2100 SF $28.75 $60.375.00 4 1 Construct Concrete 1200 SF $30.17 $36,204.00 5 Adjust sewer Manhole to Grade I EA $826.80 $826.80 6 Construct Reinforced 18"x 16" PCC Band LZJ LF $106.00 $22,2 0.00 SUBTOTAL $161,741.81 ITEM 8 Reconstruction of Arenas Rd, from Tahquitz Way to Belardo Road Item Description Units Unit Unit price Amount I Mobilization 1 LS $37.255.59 $37,255.59 2 Temporary Traffic Control 1 LS $15,319.35 $15,319.35 3 Water Pollution Control 1 LS 12.109.48 $2,109.48 - 4 Roadway Pulverization 9" 65000 SF $0.17 $11,050,00 5 Unclassified Excavation 630 CY __L$35.81 $22,560.30 6 Pulverized Base Material—6" 65000 SF $0.16 $10,400.00 7 As halt Concrete Type C2 3' 1170 TON $60.53 $70,820.10 8 Traffic Striping and Markings I LS $826.80 $826.80 A 9 Remove and Reconstruct Existing Curb Ramps 8 EA $4.357.83 $34,862.6 1 10 Adiust Sewer Manhole to Grade 9 EA 826.80 $7,441.20 1 11 Adiust Water Valve to Grade is EA $702-00 $10.536.00 1 SUBTOTAL $223,175.46 ITEM C 2"Grind and Overlay of Indian Canyon from Alejo Road to 600 feet South of Alejo Road Item Descri ion Units Unit Unit price Amount pt I Mobilization I LS $10,743.16 $10,143.16 2 Ternpora_ry Traffic Control I LS $16,971.70 $16,971.70 3 Water Pollution Control 1 LS $1,171.25 $1 171.25 4 2"Cold Mill AC Pavement 37800 SF $0.39 $14,742.00 5 2"Asphalt Concrete Overlay Type C2 475 TON $66.35 $31,516.25 1 F-6 striping and Markings Remob and Replacement 1 LS $3,640.00 $3,640.00 7 Adjust Sewer Manhole to Grade 1 EA $826.80 $826.80 q8J Adiust Water Valve to Grade 4 EA $702.00 $2.808 nn SUBTOTAL $81,819.16 36 Contract Change Order No. 005 DATE: 05117/2017 Page 4 ITEM D 2" AHRM Overlay of Vista Chino from Gene Autry Trail to 1550 Feet East of Gene Autry Trail including `dig outs' and leveling course of sub-pavement Item Descri lion Units Unit Unit rice Amount 1 Mobilization 1 LS $11,835,28 $11,835.28 33 2 Temporary Traffic Control 1 LS $3 156.33 $3,156 44. 3 Water Pollution Control 1 LS $2,544.94 $2,544.94 4 Header Cuts and Milling 1 LS $15,151.86 $15,151.86 5 Sub-Pavement'D' Outs'and AC Leveling Course 300 TON $69.41 $20,823.00 6 2"AHRM Overlay 1500 TON $70.36 $105,540.00 7 Re-Installation of CalTrans Loop Detectors 10 EA $400.40 $4,004.00 8 Adjust Sewer Manhole to Grade 10 EA $826.80 $8,268.00 9 Adjust Water Valve to Grade 4 EA $702.00 $2,808.00 10 Striping and Markings 1 LS 1 $3,952.00 1 $3,952.00 SUBTOTAL $178,083.41 TOTAL OF ALL NEW ITEMS: $644,819.84 NET CHANGE ORDER AMOUNT: -$85,532.98 REASONS FOR CHANGES: Credits to the Contract: The indicated credits to the contract are due to the actual work performed being less than the quantities available in the original contract. In addition, there were some street segments that were passed over during construction and were not available to the contractor while the original contract work was being performed. These Included: Decorative Improvements at Tahquitz Canyon Way and Belardo Rd. - As part of the reconstruction of Tahquitz Canyon Way between Museum Drive and Palm Canyon, the Contractor was scheduled to install decorative street improvements within the Belardo Rd. intersection which included colored concrete bands, concrete pavers and curb ramps. These improvements were being constructed in order to match the design of the adjacent Museum Market Plaza/Downtown Fashion Plaza Redevelopment. The Contractor was able to complete the curb ramp and sidewalk improvements but at the time of construction the developer of the adjacent project had not completed utility work within the intersection preventing the Contractor from completing the concrete banding and paver installations. In anticipation of scheduled events and high tourism season the Contractor was directed to place temporary pavement within the intersection and postpone the remaining improvements. Arenas Rd. between Tahqutiz Way and Cahuilla Rd. - This segment is adjacent to many small hotels and seasonal rentals. Due to the timing of the project, many stakeholders in the area expressed concerns of negative effects of the proposed work on their business. It was agreed that the best time to perform this work Y Contract Change Order No. 005 DATE: 05/17/2017 Page 5 would be in the summer months and the Contractor was directed to pass over this area during the normal progression of the work. Indian Canyon from Alejo Rd. to 600 ft South of Alejo Rd.: - During construction of the pavement overlay of Indian Canyon between Tahquitz Canyon Way and Alejo Rd. off-site work was simultaneously taking place on the Andaz development located at the Southwest corner of Alejo Rd. and Indian Canyon. The work on this private development included installation of sewer and utility connections in Indian Canyon and at the time anticipated further work both in and along Indian Canyon that would be disruptive to the new paving. For this reason the Contractor was directed to stop the placement of the overlay at the Southern property line of the development which was approximately 600 ft South of Alejo Rd. Vista Chino Rd. from Gene Autry Trail to 1550 ft East of Gene Autry Trail: - This road segment lies adjacent to CalTrans Right of Way at the intersection of Gene Autry Trail and Vista Chino. While the proposed work was completely within Palm Springs Right of Way, CalTrans maintains inductive loop detectors within the East leg of the intersection. In addition, in order to complete the work East of the intersection it was necessary to place traffic controls on the West leg within the CalTrans area. For these reasons it was necessary to develop an obtain a CalTrans Enchroachment Permit. The time required to obtain the permit was outside of the timeframe of construction of the original scope and for that reason the work was deferred until permits were in place. Linda Vista Rd. from Paseo El Mirador to Pasatiempo Rd. - The Desert Water Agency has scheduled this Road segment for water main replacements. In order to avoid damage to a newly paved street it was agreed that this segment would be deleted from the 16-01 project and re-scheduled following DWA's construction as part of a future paving project. Special Note Regarding Credits to the Contract: It is agreed by both parties that the credits indicated establish the Final Price for all work performed to date (excluding New Items of work authorized by this Change Order No. 5), and that no claims or additional compensation in regard to the quantifies of work or any additional work performed will be made. New Items New Items A thru D establish revised pricing for the indicated locations and items of work. As previously discussed, these areas were a part of the original contract work but for various reasons (as explained above), these work areas were not available to the Contractor. The City desires to complete this work but since the Contractor was not able to complete these items within the context of the original project, there are certain inefficiencies, changed conditions, additional work and diminished economics of scale that necessitate adjustments to the previously established unit prices. The pricing indicated above for New items A thru D establishes a new basis of payment for the completion of this work inclusive of any changed conditions to the work areas and in accordance with the original contract documents. CHANGES TO CONTRACT TIME: Eighteen (18)working days currently remain in the contract. Twenty (20) additional working days will be added for the completion of this work for a total of Thirty Eight(38) working days. 38 Contract Change Order No. 005 DATE: 05/17/2017 Page 6 SOURCE OF FUNDS: No new/additional funds will be required for completion of the work indicated in this Change Order No.5,. SUMMARY OF COSTS: Original Contract Amount: $ 6,328,933.00 Original Completion 90 Days This Change Order: $ -85,532.98 Days Added Previous Change Order(s): $ 1,341,045.48 Previous Days Added: 62 Revised Contract Amount: $ 6,684,446.50 Revised Completion 172 Days [SIGNATURES ON NEXT PAGE] 39 Contract Change Order No. 005 DATE: 05117/2017 Page 7 1 have received a copy of this Change Order and the above AGREED PRICES are acceptable to Contractor Matich Corporation Signature —7—/-5a-te ��)&e--1-7— /I/ Printed Name and Tide City of PaIM Springs Approved By: Tom Garcia, Director of Engineering I City bate Engineer Attest By: 49i�L Kathleen D. Hart, Interim City Clerk Date Distribution: Original Conformed Covy: Conformed-File Copy Contractor Engineering Pay File City Clerk City Project File Purchasing Finance C05 APPROVED BY DEPARMENT HEAD 40 o ftpA4, CITY OF PALM SPRINGS a. a" CONTRACT CHANGE ORDER To: Matich Corporation Date: May 17, 2017 PO Box 10 Project No: 16-01 Highland, Ca.92346 Project: Pavement Rehabilitation P(909) 382-7400 F(909) 382-0169 Change Order Six (6) Purchase Order 17-0640 CHANGES IN WORK: This Change Order Six allows for construction of two new items of work including the reconstruction of the Vineyard Parking lot AC paving and the relocation of the existing median island on East Palm Canyon,West of Gene Autry Trail. These items are being added to City Project 16-01 because the scopes of work are similar to those in the original contract, the work is located in close proximity to other scheduled work resulting in economies of scale and adding these items to this existing contract will allow the work to be expedited for summer 2017 construction outside of peak season limiting inconvenience to businesses, residents and visitors. New Items Item 6A: Reconstruction of Vineyard Parking Item Description Units Unit I Unit price Amount 1 Mobilization 1 LS $20,660.67 $20,660.67 2 Tem ora Traffic Control 1 LS $1 239.59 $1,239.59 3 Water Pollution Control 1 LS $2,109,48 $2,109.48 4 AC Removal—Full Depth 45000 S $0.46 $20 700.00 5 Fine Grading and Com action of Sub grade 1 45000 SF $0.23 $10,350,00 6 Asphaft Concrete Type C2 2.5" 685 TON $67.57 $46 285.45 7 Traffic Striping and Markings-Thermo lastic 1 1 LS $11,139.44 $11 139.44 8 Adjust Sewer Manhole to Grade 3 EA 826.80 $2 480.40 SUBTOTAL $114,965.03 Item 6B: Relocation of East Palm Canyon Median Island West Gene Autry Trail Item Description Units Unit Unit price Amount 1 Mobilization 1 LS $23,055.92 $23,055.92 2 Temporary Traffic Control 1 LS $18,319.04 $18,319.04 3 Water Pollution Control 1 LS $1,795.25 $1,795.25 4 Remove AC and Base for New Median 1 LS $9,931.68 $9,931.68 5 1 Remove Existing Median Curb and Grade 1320 SF 1 $5.29 $6.982.80 6 Construct 8"Type A2 Barrier Curb 250 LF $39.27 $9.817.50 7 Construct 5"AC Paving over 4"Aggregate Base 1320 SF $14.91 $19,681.20 8 Install Schedule 80 PVC Sleeves 120 LF $86.32 $10,358.40 9 Replace Striping and Markings 1 LS $3,703.44 $3 703.44 SUBTOTAL $103,645.23 TOTAL OF NEW ITEMS: $218,610.26 41 Contract Change Order No. 006 DATE: 06/21/2017 Page 2 REASONS FOR CHANgEE: Item 6A- Reconstruction of Vineyard Parking Lot The Vineyard Parking Lot is a City owned property located at the Northeast comer of the intersection of Baristo Road and Belardo Road. This item will allow for the removal and replacement of all asphalt concrete paving within the lot(excluding any decorative Portland cement concrete paving), and includes the replacement of all existing pavement markings utilizing thermoplastic striping material. Additional scopes of work were considered such as slurry seals and pavement grinding with overlay, but the current condition of the paving is deteriorated to the extent that these methods will not result in an appropriate repair. Matich Corporation is scheduled to perform pavement reconstruction of Arenas Road West of Belardo Road during the month of July 2017. The proximity of this road work has allowed for advantageous pricing due to the opportunity to coordinate the use of labor and equipment. In addition, performing this work in July is expected to lessen the impact and inconvenience to downtown businesses and users by performing the work in what is generally considered to be a low season, off peak time of year. Item 6B - Relocation of East Palm Canyon Median Island As a part of the City Entry Signs project (CP 13-31), a median island was constructed in the center of East Palm Canyon Drive, West of Gene Autry Trail. The island was created in order to allow for the placement of a "Palm Springs° entry monument sign. Following the construction of the median and placement of the sign questions were received regarding the location of the median. While the location was established based on a traffic impact analysis completed for the City's General Plan Update, the left turn lane that was created by the median sometimes reaches capacity during peak hours disrupting Eastbound traffic. At the time of acceptance of the Entry Sign Project, Council was informed that they may want to consider future modifications to the median location. On March 11, 2017 an impaired driver was traveling Westbound on East Palm Canyon and collided with the Entry Sign resulting in a total loss of the sign (Palm Springs Accident Report No. 170313- 2395). At this time Staff is coordinating with the drivers insurance to secure funds for the replacement of the sign and anticipate reinstalling the new sign at a future date. This presents an instance in which the median could be relocated without the added difficulty of also relocating the monument sign. This item allows for the removal of the previously constructed median and the reconstruction some distance to the west of its current location. CHANGES TO CONTRACT TIME: Twenty(20) additional working days will be added for the completion of this work for a total of Thirty Eight (38) working days. SOURCE OF FUNDS: Change Order No. 5 resulted in a net surplus to the contract of $85,532.98. This credit will be applied to the new items in Change Order No. 6 for a net increase to the contract of$133,077.28. Funds are available in Account No. 134-4498.50225 42 Contract Change Order No. 006 DATE:06/21/2017 Page 3 SUMMARY OF COSTS: Original Contract Amount: $ 5,328,933.00 Original Completion 90 Days This Change Order: $ 218,610.26 Days Added 20 Previous Change Order(s): $ 1,255,512.60 Previous Days Added: 86 Revised Contract Amount: $ 6,803,055.76 Revised Completion 196 Days [SIGNATURES ON NEXT PAGE] 43 Contract Change Order No. 006 DATE: 06/21/2017 Page 4 l have received a copy of this Change Order and the above AGREED PRICES are acceptable to Contractor Matich Corgi 4� Signature Date Printed Name and Title City of Palm Springs Recommended By: ��,•1't Tom Gaicia, Director of Engineering Date Services/City Engineer Approved By: _ David tn. Rea y, City Manager Date Attest By: ` Kathleen D. Hart, Interim City Clerk Datd Distribution: Original Conformed Cony: Conformed-File Copv: Contractor (1) Engineering Pay File (1) City Clerk (1) City Project File (1) Purchasing (1) Finance (1) CC)OAppROVE©By CtTy COUNCIL 44 0, 4� 4 CITY OF PALM SPRINGS u N CONTRACT CHANGE ORDER �t rF it To: Matich Corporation Date: June 29,2017 PO Box 10 Project No: 16-01 Highland, Ca.92346 Project: Pavement Rehabilitation P(909)382-7400 F(909) 382-0169 Change Order Seven (7) Purchase Order 17 0540 CHANGES IN WORK: This Change Seven (7)makes quantity adjustments to Change Order Five(5), Item D. Change Order Five(5) ITEM D 2" AHRM Overlay of Vista Chino from Gene Autry Trail to 1550 Feet East of Gene Autry Trail including 'dig outs' and leveling course of sub-pavement Item Description Units Unit Unit price Amount 6 2"AHRM Overlay -66.43 TON $70.36 -$4,674.01 7 Re-Installation of CalTrans Loop Detectors 4 EA $400.40 $1,601.60 8 Adiust Sewer Manhole to Grade -7 EA $826.80 -$5,787.50 9 Adjust Water Valve to Grade 5 EA $702.00 $3,510.00 TOTAL -$5,350.01 REASONS FOR CHANGES: Actual quantities required to complete the work were more or less than the original estimate in the amounts Indicated. CHANGES TO CONTRACT TIME: No Additional Working Time will be added to the Contract. SOURCE OF FUNDS: Change Order No. 7 results in a net credit to the contract of-$5,350.01 SUMMARY OF COSTS: Original Contract Amount: $ 5,328,933.00 Original Completion 90 Days This Change Order: $ -$5,350.01 Days Added 0 Previous Change Order(s): $ 1,474,122.76 Previous Days Added: 102 Revised Contract Amount: $ 6,797,705.75 Revised Completion 192 Days [SIGNATURES ON NEXT PAGE] 45 Contract Change Order No.007 DATE:06/29/2017 Page 2 1 have received a copy of this Change Order and the above AGREED PRICES are acceptable to Contractor Matich Corp. a , Signature Date Printed Name and Title City of Palm Springs 71 Approved By: f .r 7 / -7,11- l,7 "'Tom Garcia, Director of Engineering Owe kA\CU" Services/City Engineer Attest By: Kathleen D. Hart, Interim City Clerk Dale Col APPROVED BY DEPARMENT HEAD Ae.�. <f5 350-0 1> LM Distribution: Original Conformed Copy Conformed-File Copy: Contractor (1} Engineering Pay File (1) City Clerk (1) City Project File (1) Purchasing f 1) Finance {1) 46 3 CITY OF PALM SPRINGS 4 CONTRACT CHANGE ORDER r�Oro To: Matich Corporation Date: 0911212017 PO Box 10 Project No: 16-01 Highland,Ca. 92346 Project: Pavement Rehab P(909)382-7400 F (909)382-0169 Change Order 008 Purchase Order 17-0640 Attn: Jake Reade Account CHANGES IN WORK: The following quantities are adjustments to the previously issued CCO No.5,6 and 7. CHANGES IN COST: Contract Work Item: ltemDescri tion: Quanta Unit Price I Total LEICCO 5-NEW ITEMSTREETI ROVEMENTS TO THE INTME-dWoF CANYON WAY AND BELARDO ROAD 3 ConstructConcreia Pavers Graphite Style -126.00 SF $ 28.75 $ (3,622.50) 4 Construct Concrete Pavers Foundry Style -244.00 SF $ 30.17 $ (7,361,48) 6 Construct Rehiorced 18'X 16"PCC Band 37.00 LF $ 106.00 $ 3,922.00 BALANCE CCO 5-NEW ITEM B-RECONSTRUCTION OF ARENAS ROAD FROM TAHQUITZ WAY TO BELARDO ROAD 4 Roadway Pulverization 9'Depth -7,187.00 SF $ 0.17 $ (1,221.79) 5 Unclassified Excavaion -95.00 CY $ 35.81 $ (3,401.95) 6 Pulverized Base Material -7,187.00 SF $ 0.16 $ (1,149.92) 7 T AC Type C2 -140.59 TON $ 60.53 $ (8,509.91) 10 Adjust Sewer Manhole To Grade -5.00 FA $ 826.80 $ (4,134.00) 11 AdjustWeler Valve To Grade 4.00 EA $ 702.00 $ 2,808.00 BALANCE CCO 5• I CAW-5—Mo—li-ACUOUROAD SOUTH OF ALEJO ROAD 4 2'Cold Mill AC Pavement -2,803.00 SF $ 0.39 $ (1,093.17) 5 2'AC Overlay Type C2 -24.07 TON $ 66.35 $ (1,597.04) 6 AdjuskWater Valve To Grade -1.00 FA $ 702.00 $ (702.00) MOW&CCO 5.NEW ITEM D-r AHRM OVERLAY UF VISTA 0 FROM GENE AUTRY TRAIL TO 1550 FEET EAST OF GENE AUTRY TRAIL INCLUDI NG'DI G OUTS'AND LEVELING COURSE OF SUB-PAVEMENT 5 Sub-Pavement'Di Outs"and AC Leveling Course -1.58 TON $ 69.41 $ (109.67) 47 w Contract Change Order No. 008 DATE:09/12/2017 Page 2 BALANCE CCO 6-ITEM 6A-RECONSTRUCTION OF VINEYARD PARKING LOT 4 AC Removal Full Depth -8,479.00 SF $ 0.46 $ (3,900.34) 5 Fine Grading and Compaction of Subgrade -8,479.00 SF $ 0.23 $ (1,950.17) 8 Adjust Sewer Manhole To Grade 4.00 EA $ 826.80 $ 3,307.20 CREDIT CCO 6.ITEM 613•RELOCATION OF EAST PALM CANYON MEDIAN ISLAND WEST GENE AUTRY TRAIL 1 Mobilization -1.00 LS $ 23,055.92 $ (23,055.92) 2 Temporary Traft Control -1.00 LS $ 18,3%04 $ (18,319.04) 3 ftlar Polkrtion Control -1.00 LS $ 1,795.25 $ (1,795.25) 4 Remove AC and Base for New Median -1.00 LS $ 9,931.68 $ (9,931.68) 5 Remove Existing Median Curb and Grade -1,320.00 SF $ 5.29 $ (6,982.80) 6 Construct 8"Type A2 Barrier Curb -250.00 LF $ 39.27 $ (9,817.50) 7 Construct 5"AC Paving over 4"Aggregate Base -1,320.00 SF $ 14.91 $ (19,681.20) 8 Install Schedula 80 PVC Sleeves -120.00 LF $ 86.32 $ (10,358.40) 9 Replace Striping and Markings -1.00 LS $ 3,703.44 $ (3,703.44) NEW ITEM-ITEM 7A-RELOCATION OF EAST PALM CANYON MEDIAN ISLAND WEST GENE AUTRYTRAIL 1 Mobitixation 1.00 LS $ 20,055.92 $ 20,055.92 2 Temporary Traft Control 1.00 LS $ 14,319.00 $ 14,319.00 3 VWIDr Pollution Control 1.00 LS $ 1,795.25 $ 1,795.25 5 Remove Existing Median Curb and Grade 1,217.00 SF $ 9.19 $ 11,184.23 7 Construct 5'AC Paving over 4"Aggregate Base 1,217.00 SF $ 14.91 $ 18,145,47 9 Replace Striping and Markings 1.00 LS $ 3,703.44 $ 3,703.44 NEW ITEM-ITEM 78-VINEYARD PARKING LOT AD DI TI ONAL EXIS11 NG AC THICKNESS 1 Vi heyard Parking Lot Additional Existing AC Thickness 1 1.00 LS $ 3,795.00 1 $ 3,795.00 NEW ITEM-ITEM 7C-FURNISH AND INSTALL ELECTRIC CONCRETE BOX ON TAHQUITZ AND ARENAS 1 Instal Electric Box atTahquitt and Arenas 1.00 LS $ 216.89 $ 216.89 GRAND TOTAL FOR CHANGE ORDER NO.8 $ (59,146. 88) 48 Contract Change Order No. 008 DATE: 09/12/2017 Page 3 CHANGES TO CONTRACT TIME: NO ADDITIONAL_WORKING DAY TO BE ADDED BY THIS CHANGE ORDER NO. 008. SOURCE OF FUNDS: Funds should be debited from the following account(s): 134-4498-60225) REASONS FOR CHANGE: 1. Adjustments of quantities. SUMMARY OF COSTS: Original Contract Amount: $ 5,328,933.00 Original Completion 90 Working This Change Order: $ -59,146.78 Days Added 0 Previous Change Order(s): $ 1,468,772.75 Previous Days Added: 62 Revised Contract Amount: $ 6,738,568.97 Revised Completion 162 Working [SIGNATURES 4N NEXT PAGE] 49 4 Contract Change Order No. 008 DATE: 09/12/2017 Page 4 1 have received a copy of this Change Order and the above AGREED PRICES are acceptable to Contractor (CONTRACTOR NAME) ahi Signature Date s" Printed Name and Title City of Palm Sarinas Approved By: � //t, l Tom Garcia Date Director of Engineering Services/City Engineer Attest By: lL Ot -a b Kathleen D. Hart, Interim City Clerk Date Distribution: Original Conformed Copy: Conformed -File Copy: Contractor (1) Engineering Pay File (1) City Clerk (1) City Proiect File (1) Purchasing (1) Finance (1) CO APPROVED BY DEPARMENT HEAD �J� ��YY�111�YIIImuIIAI q t 50 ATTACHMENT 51 NI/W I LLDAN October 5, 2017 Mike Lytar City of Palm Springs Public Works Department 3200 E Tahquitz Canyon Way Palm Springs, CA 92262 Subject: City of Palms 2016 Pavement Rehabilitation City Project No. CP16-01 Recommendation of Project Acceptance Dear Mr. Lytar, This letter shall serve as official recommendation that the City of Palm Springs formally accept construction of the subject project and file Notice of Completion with the County. Please note the draft of the NOC was provided to Savat on October 5, 2017. All contracted work has been satisfactorily completed by the Contractor, Matich Corporation, in conformance with the project plans and specifications. Notice to Proceed was issued on August 17, 2016. The project was deemed substantially complete on September 29, 2017. The final construction costs for the project are as follows: Oriqinal Contract Amount: $5,328,933.00 Total Change Order Amount: $1,409,625.97 Final Contract Amount: $6,738,558.97 Sincerely, Chris Baca Construction Manager Willdan Engineering cc: Mike Lytar, City of Palm Springs 106062/L02 Engineering and Planning I Energy Efficiency and Sustainability I Financial and Economic Consulting National Preparedness and Interoperability 805.653.6597 1 800.491.1720 1 fax:805.754.2067 1 374 Poli Street,Suite 101,Ventura,California 93001-26051 www.willdan.com 52 ATTACHMENTS 53 Recording Requested By: City of Palm Springs When Recorded Mail To: Name: Kathleen D Hart,Interim City Clerk Street Address: 3200 E Tahquitz Canyon Way City&State: Palm Springs,CA 92262 SPACE ABOVE THIS LINE FOR RECORDERS USE NOTICE OF COMPLETION (CA Civil Code§§ 8180-8190, 8100-8118, 9200-9208) NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is an owner of an interest of estate in the hereinafter described real property,the nature of which interest or estate is: Fee (e.g.fee, leasehold,joint tenancy,ect.) 2. The full name and address of the undersigned owner or reputed owner and of all co-owners or reputed co- owners are: Name Street and No. City State City of Palm Springs 3200 E.Tahquitz Canyon Way Palm Springs CA 92262 3. The name and address of the direct contractor for the work of improvement as a whole is: Matich Corporation, 1596 Harry Sheppard Blvd.San Bernardino,CA 92408 4. This notice is given for(check one): Completion of the work of improvement as a whole. Completion of a contract for a particular portion of the work of improvement(per CA Civ.Code §8186). 5. If this notice is given only of completion of a contract for a particular portion of the work of improvement (as provided in CA Civ.Code§8186),the name and address of the direct contractor under that contract is: Not Applicable 6. The name and address of the construction lender,if any,is: Not Applicable 7. On the 29"' day of September 2017,there was completed upon the herein described property a work of improvement as a whole(or particular portion of the work of improvement as provided in CA Civ.Code §8186)a general description of the work provided: City Project 16-01.2016 Pavement Rehab.Project 8. The real property herein referred to is situated in the City of Palm Spring ,County of Riverside State of California,and is described as follows: Various Street Segments in the City of Palm Springs per attached list. 9. The street address of said property is:Per the attached list of Street Segments in the City of Palm Springs. 10. If this Notice of Completion is signed by the owner's successor in interest,the name and address of the successor's transferor is: Not Applicable I certify(or declare)under penalty of perjury the laws of the State of California that the foregoing is true and correct. Date: By: Signature of Owner or Owner's Authorized Agent Thomas Garcia.Director of En ing eering Services/City Engineer Print Name Page 1 of 2 a VERIFICATION I, Thomas Garcia state: I am the Director of Engineering Services/City Engineer("Owner", "President",Authorized Agent","Partner",etc.)of the Owner identified in the foregoing Notice of Completion.I have read said Notice of Completion and know the contents thereof,the same is true of my own knowledge. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed on (date),at Palm Springs (City),CA (State). Signature of Owner or Owner's Authorized Agent A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached,and not the truthfulness,accuracy,or validity of that document. STATE OF CALIFORNIA COUNTY OF On (date),before me, Notary Public (name and title of officer) personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s)acted,executed the instrument. I, certify under PENALTY OF PURJLTRY under the laws of the State of California that the foregoing paragraph is true and correct. Witness my hand and official seal. Signature Page 2 of 2 ai 16-01 PALM SPRINGS"AS-BUILT'STREET LIST AREA STREET NAME FROM TO APPLICATION A BELARDO ROAD S/S ALEJO ROAD E/S MUSEUM DRIVE Local and arterial pulverize and pave A VIA COLUSA W/S HERMOSA DRIVE E/S AROUILLA ROAD Local and arterial pulverize and pave A MONTEREY ROAD S/S TAMARISK ROAD NIS ALEJO ROAD Local and arterial pulverize and pave A BELDING DRIVE W/S CERRITOS DRIVE E/S SATURMINO DRIVE Local and arterial pulverize and pave A BELDING DRIVE W/S SUNSET WAY E/S CERRITOS DRIVE Local and arterial pulverize and pave A 'AVENIDA CABALLEROS NIS TAHOUITZ CANYON WAY S/S ALEJO ROAD Section 14 street pulverize and pave A 'AMADO ROAD E/S CALLE ALVARADO W/S AVENIDA CABALLEROS Section 14 street pulverize and pave A 'HERMOSA DRIVE S/S AMADO ROAD NIS TAHOUITZ CANYON WAY Section 14 street pulverize and pave A CERRITOS DRIVE NIS ANDREAS ROAD-W END NIS ANDREAS ROAD-E END Local and arterial pulverize and pave A TERRY LANE E/S MICHELLE ROAD W/S SUNSET WAY Local and arterial pulverize and pave A •MUSEUM DRIVE S/S BELARDO ROAD NIS TAHOUITZ CANYON WAY Collector street puNer¢e and pave A LURING DRIVE S/S ANDREAS ROAD NIS TAHQUITZ CANYON RDA Local and arterial pulverize and pave A CALLE AMIGOS S/S RAMON ROAD NIS SUNNY DUNES ROAD Local and arterial pulverize and pave A 'SATURMINO ROAD S/S TAHOUITZ CANYON WAY NIS BARISTO ROAD Collector street pulverize and pave A •CAMINO REAL NIS NORTH RIVERSIDE S/S SUNNY DUNES ROAD Collector street puNer¢e and pave B AVENIDA EVELITA S/S RAMON ROAD NIS SUNNY DUNES ROAD Local and arterial pulvenze and pave B 'SUNNY DUNES ROAD E/S EL CIELO ROAD W/S DESERT WAY Collector street pulverize and pave B 'MESQUITE AVENUE E/S EL CIELO ROAD W/S MOUNTAIN VIEW DRIVE Collector street pulverize and pave B 'SUNNY DUNES ROAD E/S CALLE SANTA CRUZ W/S VELLA ROAD Collector street pulverize and pave B EUGENE ROAD S/S SUNNY DUNES ROAD NIS CALLE SAN RAPHAEL Local and arterial pulverize and pave B PALM AVENUE S/S SUNNY DUNES ROAD S END Local and arterial pulverize and pave B CALIFORNIA AVENUE S/S SUNNY DUNES ROAD SEND Local and arterial pulverize and pave B ORANGE AVENUE S/S SUNNY DUNES ROAD S END Local and arterial pulverize and pave B CALLE PAUL NIS PASEO CAROLETA S/S CALLE SAN ANTONIO Local and arterial pulverize and pave B PASEO CAROLETA S/S CALLE SAN RAPHAEL W/S CALLE SANTA CRUZ Local and arterial pulverize and pave C CALLE DE MAR LA NIS DEEP WELL ROAD S/S MESQUITE AVENUE Local and arterial pulvenze and pave C *CAMINO REAL S/S MESQUITE AVENUE NIS CALLE PALO FIERRO Collector street pulverize and pave C OCOTILLO AVENUE W/S SAGEBRUSH ROAD E/S PASEO DE MARCIA Local and arterial pulverize and pave C •CERRITOS ROAD S/S MESQUITE AVENUE S/S SONORA ROAD Collector street pulverize and pave C ALTA LOMA DRIVE E/S COMPADRE ROAD W/S BEVERLY DRIVE Local and arterial pulvenze and pave C VIA SOLEDAD S/S SONORA ROAD NIS AVENIDA OLANCHA Local and arterial pulverize and pave C SAN MATEO DRIVE S/S SONORA ROAD S END(CDS) Local and arterial pulverize and pave C CRESTVIEWWAY $/S RIDGE ROAD ::SEND SCOPECHANGED VTA FO Z TO'.Z-COLD IILL AND 0.19AC:OVERLAY C CALIENTE ROAD NIS LAVERNE WAY S/S LA JOLLA ROAD Local and arterial pulverize and pave C EL PORTAL Wig MESA DRIVE i W END SCOPE CHANGED VIA FO 2 TO 2'iCOLD MILL AMD 0AS`AC OVERLAY C CAMINO ALTURA$ WIS MESA DRIVE ::W END SCOPE CHANGED VIA FO 2 TO 2*COLD MILL AND 0.1Ili OVERLAY C CAMINO BARRANCA S/S CAMINO DESCANSO $END SCOPE CHANGED VIA FO 2 TO 2`COLD MILL AND 0,15`AC OVERLAY C LINDEN WAY NIS MATTHEW DRIVE S/S EAST PALM CANYON DR. Local and arterial pulverize and pave C :MESOURE AVENUE EIS SUNRISE WAY WIS CERRITOS ROAD Major and arterial Z'grvM and overlay(STREET REMOVED DINE ID PREVIii SLURRYSEAL,STRIPING ONLY] C MESQUITE AVENUE E/S CERRITOS ROAD W/S FARRELL DRIVE Ma/or and arterial 2"grind and overlay C MESQUITE AVENUE E/S FARRELL DRIVE W/S COMPADRE ROAD Major and arterial 2"grind and overlay C E PALM CANYON DRIVE E/S SUNRISE WAY W/S SMOKETREE LN/CERRIT Major and arterial 2"grind and overlay C RIM ROAD S.BISNAGAAVE SOUTH RIDGE ROAD SCOPE CHANGED:TO HEADER CUTAS NECESSARY TO TIE IN AND 0.15'AC OVERLAY,. AREA STREET NAME FROM TO APPLICATION D EASTGATE ROAD SIB GATEWAY DRIVE S END(CDS Local and arterial pulverize and pave D VIRGINIA ROAD 345 S/O SAN RAFAEL ROAD NIS SANTA CATALINA ROAD Local and arterial pulverize and pave D SAN CARLOS ROAD E/S ZANJERO ROAD W/S INDIAN CANYON DRIVE Local and arterial pulverize and pave D BAHADA ROAD S/S JOYCE DRIVE NIS FRANCIS DRIVE Local and arterial pulverize and pave D 'VIA MIRALESTE S/S RACQUET CLUB ROAD NIS VIA ESCUELA Collector street pulverize and pave D TRAIL CIRCLE NIS ALEXANDER WAY N END(CDS) Local and arterial pulverize and pave D ROCK CIRCLE NIS ALEXANDER WAY N END(CDS) Local and arterial pulverize and pave D ACE CIRCLE NIS ALEXANDER WAY N END(CDS) Local and arterial pulverize and pave D JACQUES DRIVE NIS VIA ESCUELA N END(CDS) Local and arterial pulverize and pave D GIRASOL AVENUE S/S VIA OLIVERA NIS VIA ESCUELA Local and arterial pulverize and pave D WAWONA ROAD NIS STEVENS ROAD S/S VISTA CHINO Local and arterial pulverize and pave D 'VISTA CHINO W/S PALM CANYON DRIVE E/S KAWEAH ROAD Collector street pulverize and pave D VIA VADERA W/S ROSE AVENUE W END Local and arterial pulverize and pave D CAMINO NORTE EIS CAMINO MIRASOL WSVEREDANORTE Local and adefat puNedee and paw ISEGMENTREMOVED FOR FUTURE WA TERLINE CONSTRUCTION) D- VERADA NORTE E/S CAMINO MIRASOL W/S PALM CANYON DRIVE Local and arterial pulverize and pave D VIA LAS PALMAS SIB VIA LAS PALMAS-NIS 208'W PALM CANYON DRIVE Local and arterial pulverize and pave D VIA LAS PALMAS 20B'W OF PALM CANYON DRIVE VIA LAS PALMAS-NIS Local and arterial pulverize and pave D CAMINO MIRASOL S/S CAMINO NORTE NIS VIA LAS PALMAS Local and arterial pulverize and pave D CAMINO CENTRO NIS VEREDA NORTE S/S CAMINO NORTE Local and arterial pulverize and pave D LINDA VISTA ROAD SIS PASEO EL UkADOR EIS PASATEMPO ROAD Local antl artedial pulmme,and pmer01REETREMOVED FOR FUTURE WATERLINECDNSTAWTtON) D :VISTA CHINA €€S GENEAUTRY TRAIL ISSTE(OGENEAUTRYTRAIL SCOPE CHANGED VIA COOS TO HEADER CUT,DX9 OUTS,AND r ARNMOVERLAY D DILLON ROAD WIS DIABLO ROAD W END(CITY LIMITS) SCOPE,CHANGED VIA FO 10 TOPIALYERIZE,RDA DWAYEX ANO PAVE3 E TAHQUITZ CANYON WAY MUSEUM DRIVE W END Local and arterial pulverize and pave E `TAHQUITZ CANYON WAY W/S PALM CANYON DR. MUSEUM DR. Collector street pulverize and pave E 'ARENAS ROAD W/S TAHQUITZ DRIVE W/S CAHUILLA ROAD Collector street pulverize and pave E PATENCIO ROAD S/S BARISTO ROAD S/S LINDA VISTA DRIVE Local and arterial pulverize and pave E _MONTEVISTAORIVE W/S CAHf11LLA ROAD SIB PABLO DRIVE SCOPE CHANGED IRA FO 2 TO 2.'COLD MILL AND IIANAC OVERLAY E SATURNINO ROAD W/S CALLE ENCILIA E/S INDIAN CANYON DRIVE Section 14 street pulverize and pave E INDIAN CANYON DRIVE NIS TAHQUITZ CANYON WAY S/S ALEJO ROAD Major and arterial 2"grind and overlay F SOUTH PALM CANYON DRIVE NIS AVENIDA GRANADA LA CONDESA DRIVE Major and arterial 2"grind and overlay F SOUTH PALM CANYON DRIVE LA CONDESA DRIVE NIS MURRAY CANYON RD Major and arterial 2"grind and overlay F SOUTH PALM CANYON DRIVE WS MURRAY CANYON RD CL CHERYL CREEK BRIDGE Major and arterial 2"grind and overlay CONTRACT CHANGE ORDER I FIELD ORDER STREETS CCOf IINDIANAVENUE 19THAVENUE 18THAVENUE PULVERIZE li ROADWEA YEX AND PAVE 5" COO Z:SMOKE TREE LANE FAST.PALM CANYON DRIVE SMOKE TREE RANCH PULVERIZE.@",ROADWEAYEX AND PAVE 3" CCO3 :SUNNY DUNES SOUTH PALM CANYON DRIVE .CALLE PALO HERO PULVERIZE'9",ROADWEAY EX AND PAVE 3" CC03 LAVERNE WAY SOUTHPALM CANYON OHM CAM/NOREAL HEADER OUT,COLD:MILL,ANDPAVE0,15' CCQ 3 SUNRISEWAAY EAST PALM CANYON DRIVE TANQUITZ CREEK BRIDGE FULL WIDTH COLD MOLL,2-AND PAVE 2" CCO 3 !EL CIELO ROAD TAHQUITZ CANYON WAY AVIATION PUL VERIZE 9,ROADWEAYEX AND PAVE 3" OCO 5 ARENAS ROAD CAHUKLA ROAD SELARDO ROAD PULVERIZE9`,ROADWEAYEK AND PAVE 3" COD 0 +lpVINEYARD PARKINO LOT. RECONSTRUCT AC PARKING LOT3"aA CCO B ;EAST PALMCANYONMEDIAN REMOVAL REMOVE EXISTING MEDIAN ANDAC PAVE S" FO It ;SENIOR CENTER PARKING LOT RECONSTRUCT SENIOR CENTER PARKING LOT