HomeMy WebLinkAbout11/1/2017 - STAFF REPORTS - 1.F. �eALM SA1. S
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Cqt/Folt City Council Staff Report
DATE: November 1, 2017 CONSENT CALENDAR
SUBJECT: AUTHORIZE A PURCHASE ORDER WITH INTERWEST CONSULTING
GROUP, INC. FOR ON-CALL PROJECT MANAGEMENT AND
ENGINEERING COORDINATION ON VARIOUS PUBLIC WORKS
PROJECTS (A6686)
FROM: David H. Ready, City Manager
BY: Engineering Services Department
SUMMARY
Approval of this item will provide additional staff resources to the Engineering Services
Department for as needed project management and engineering coordination on
various City public works projects.
RECOMMENDATION:
1) Authorize the issuance of a Purchase Order in an amount sufficient to cover the
costs of required services pursuant to On-Call Agreement No. 6686 on a "pass
through" basis, with funds received for Federal, State, Regional, and Locally
funded capital projects to Interwest Consulting Group, Inc., for the duration of
their On-Call Agreement for Public Works capital project construction
management and inspection services; and
2) Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
On June 15, 2016, Council authorized the issuance of a purchase order in the amount
of $150,000 with Interwest Consulting Group, Inc., pursuant to their On-Call Agreement
for Public Works Capital Project Construction Management and Inspection Services
(A6686). Due to the volume of active capital projects funded from various grants, that
amount is no longer sufficient to absorb the costs for these on-call services. This staff
report changes the Purchase Order procedure, eliminating the cap and allows pass
through costs to be paid for from available grant and programmed capital funds.
ITEM NO. • F•
City Council Staff Report
November 1, 2017 - Page 2
Authorize a Purchase Order to Interwest Consulting Group
The City of Palm Springs Engineering Services Department (the "Department"), requires
As-Needed, "On-Call" project management and engineering coordination on various
public works projects. The full extent of required engineering assistance is not known at
the present time, however, generally the Department anticipates the need for street
improvements, storm drainage improvements, traffic improvements, and facilities
construction.
The Department coordinates delivery of public works projects that are funded from
many types of different sources. Projects may be funded from state and federal grants
received from the Riverside County Transportation Commission (RCTC), Coachella
Valley Association of Governments (CVAG), Air Quality Management District (AQMD),
Agua Caliente Band of Cahuilla Indians (ACBCI), California Department of
Transportation (Caltrans), Federal Highway Administration (FHWA), Community
Development Block Grant (CDBG), Mobile Source Air Pollution Reduction Review
Committee (MSRC), and other programs. In addition, the City Council appropriates
funding for public works projects from various sources such as Gas Tax, Measure A,
Measure, Airport, Wastewater, and General funds.
The Department is currently staffed with three positions that are responsible for
coordination and delivery of all of the City's various public works projects, which include
two Senior Civil Engineer positions and one Associate Civil Engineer position. These
key staff members are responsible for delivering an active list of public works projects
with an estimated total cost $260 Million, as identified in the following lists.
ACTIVE FEDERAL ,STATE, AND REGIONALLY FUNDED PROJECTS Proiect Cost
Vista Chino Low Water Crossing Bridge $95,000,000
South Palm Canyon Bridge @ Arenas Channel $5,000,000
Indian Ave Bridge Replacement @ UPRR $20,000,000
Ramon Road Bridge @ Whiewater Channel $28,500,000
Bogert Trail Bridge @ Palm Canyon Wash $5,000,000
South Palm Canyon Bridge @ Tahquitz Creek $6,200,000
East Palm Canyon Bridge @ Palm Canyon Wash $6,000,000
Traffic Management Center/Traffic Signal Synchronization Project $2,500,000
AQMD Citywide Solar Projects $8,000,000
Second Left Turn Lane on Gene Autry Trail @ Vista Chino $350,000
CMAQ Grant (Bike Lane Project) $500,000
Tahquitz Creek Levee $1,200,000
HSIP Cycle 7 Grant (Traffic Signal Improvements) $3,250,000
HSIP Cycle 8 Grant (Traffic Signal Improvements) $2,800,000
Annual Slurry Seal $1,600,000
Annual Curb and Gutter Repairs $50,000
Annual Bridge Repairs $100,000
CDBG Grant ADA Curb Ramp and Library Sidewalk $134,000
02
City Council Staff Report
November 1, 2017 - Page 3
Authorize a Purchase Order to Interwest Consulting Group
SB821 Grant (Indian Cyn, Racquet Club/Farrell, Sidewalk Improvements) $700,000
CVAG Bicycle and Pedestrian Safety Grants $9,000,000
Indian Canyon Drive Two Way Conversion $3,500,00
Traffic Signal at Via Miraleste and Vista Chino $500,000
Traffic Signal at Via Escuela and North Palm Canyon $500,000
Dunn Road Remediation $418,000
North Palm Canyon Crosswalks $430,000
Walkability Plan (Non-Infrastructure) $250,000
San Rafael Widening (Virginia to Indian) $3,500,000
Village Fest Safety Bollards $400,000
Subtotal $201,882,000
ACTIVE WASTEWATER TREATMENT PLANT (WWTP) PROJECTS
Biogas to Energy $5,000,000
WWTP Upgrade $35,000,000
Subtotal $40,000,000
ACTIVE MEASURE J PROJECTS
Citywide Pavement Rehabilitation Project $3,000,000
Non-Motorized Transportation Projects $600,000
HotSpots 1.0 Community Projects $2,700,000
Cornelia White House Improvements $300,000
Keyless Entry System $150,000
Roof Replacement $650,000
Emergency Alerting System —All Fire Stations $100,000
Swim Center Replaster and Pool Repair $430,000
Police Station Remodel $3,500,000
Alejo/Belardo Church Parking Lot $400,000
Uptown Treewell and Electrical Backbone Installation $1,000,000
Library Remodel $625,000
Subtotal $13,455,000
ACTIVE GENERAL FUND PROJECTS
Fire Station #4 Rehabilitation $3,500,000
Subtotal $3,500,000
Grand Total $258,837,000
03
City Council Staff Report
November 1, 2017- Page 4
Authorize a Purchase Order to Interwest Consulting Group
On April 1, 2015, the City Council approved on-call Public Works capital project
construction management and inspection services for an initial term through June 30,
2018, with the following three firms:
• Dudek & Associates
• Interwest Consulting Group
• Willdan Engineering
The current staffing available in the Department is insufficient to effectively manage the
volume of currently active public works projects, and staff recommends that the City
Council authorize the City Manager to augment staff with on-call project management and
engineering coordination services available to the City pursuant to the on-call agreements
approved by the City Council. The City requested proposals from its on-call firms to
provide project management and engineering coordination services for the Department.
In response, Dudek & Associates and Interwest Consulting Group provided proposals,
whereas Willdan Engineering declined. Staff has reviewed the proposals and
recommends at this time that the Department utilize Interwest Consulting Group for staff
augmentation. A copy of the proposal submitted by Interwest Consulting Group is
included as Attachment 1.
ENVIRONMENTAL IMPACT:
The requested City Council action is not a "Project" as defined by the California
Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a "Project" means the
whole of an action, which has a potential for resulting in either a direct physical change in
the environment, or a reasonably foreseeable indirect physical change in the
environment. The requested action is to receive a report on the Planning Commission's
recommendation on a street name change application, and is exempt from CEQA
pursuant to Section 15378(b), in that a "Project" does not include: (5) Organizational or
administrative activities of governments that will not result in direct or indirect physical
changes in the environment.
FISCAL IMPACT:
The Department anticipates the need for full-time project management assistance
during the duration of Interwest's approved On-Call Project Management and
Engineering Coordination Agreement. Interwest Consulting Group has submitted a
proposal to provide staff augmentation to assist the Department in coordinating its
various public works projects, at a rate of $120 to $140 per hour. All costs incurred are
paid from the various funding sources previously appropriated by City Council for each
specific public works project the consultant will be assigned. No new or additional
funding is required.
City Council Staff Report
November 1, 2017- Page 5
Authorize a Purchase Order to Interwest Consulting Group
SUBMITTED:
Thomas Garcia, P.E. M rcus L. Fuller, MPA, P.E., P.L.S.
City Engineer Assistant City Manager
David H. Ready, Esq.,
City Manager
Attachment:
1. Consultant Proposal — Interwest
015
ATTACHMENT 1
6
NOVEMBER 16, 2016
PROPOSAL TO PROVIDE
Public Works and Engineering
Department Assistance
PREPARED FOR
City of Palm Springs
Savat Khamphou, P.E.
Assistant Director of Public Works/
Assistant City Engineer
3200 E.Tahquitz Canyon Way
Palm Springs, CA 92262
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By
Interwest Consulting Group
431 S. Palm Canyon Drive, Suite 200
Palm Springs, CA 92262
760.417.4329 Office
951.616.4925 Mobile
www.interwestgrp.com
jag ;7
November 16,2016
INTERWEST I C O N S U L T I N G G R O U P
Savat Khamphou, P.E.
Assistant Director of Public Works/Assistant City Engineer
City of Palm Springs
3200 E.Tahquitz Canyon Way
Palm Springs, CA 92262
RE: Proposal to Assist the Public Works&Engineering Department on various projects
Mr. Khamphou:
Interwest Consulting Group is pleased to submit our proposal to provide professional support assistance services to
the City of Palm Springs Public Works and Engineering Department on various projects. We are large enough—over
300 employees—to serve all of your public and private project needs, yet small enough to ensure that we maintain
focus and are responsive to the needs of Palm Springs.We currently serve over 200 cities,counties and state agencies,
including the municipalities of La Quinta, Yorba Linda, Bell, Eastvale, Wildomar, and Beaumont. We also are under
contract with the City of Palm Springs to provide Construction Management, Public Works Inspection and Building and
Safety Inspection services.
We thoroughly understand the challenges and requirements of municipal governments since many of our staff have
held senior and executive management positions with numerous California cities including former Public Works
Directors,City Engineers,Capital Projects Managers,Construction Managers, Public Works Inspectors,Chief Building
Officials, and Building Inspectors. This background and experience is important since serving in the capacity of local
agency representative requires a high level of sensitivity towards community and special interest group issues.
Accordingly,our professional staff truly understands and values the importance of maintaining a focus on representing
the interests of our public agency clients in a manner which reflects positively on the cities we serve.
As partners with the City,we will provide the following:
✓ Excellent customer service. One of the keys to the success of your department is providing your
customers (residents, engineers, contractors) with excellent service. We are committed to providing a
high level of service to you and your constituents.
✓ Tailored, City-specific services. We deliver skilled staff that is experienced and fully capable of
providing the outlined services required by the City
✓ Timely turnaround service. We work with you to develop the most responsive schedule to meet the
time constraints placed on your projects. Interwest Consulting Group will meet or exceed our proposed
turnaround times.
✓ Effective Coordination with other City Departments. Our staff is trained in promoting collaboration
and cooperation with other departments and agencies. Effective communication is a key component and
we have multiple communication solutions available, which will be flexible to the unique needs of the City.
Mr. James G. Ross is the Public Works Group Leader for the Southern California area and is an authorized
representative of Interwest Consulting Group with the authority to sign all necessary agreements. Mr.Chris A.Vogt,
P.E. is the Regional Manager of the Coachella Valley branch of Interwest Consulting Group, and will serve as the
Project Manager(lead), Project Representative,and the management contact to the City of Palm Springs.
Interwest Consulting Group I www.interwestgrp.com
James G. Ross Chris A.Vogt, P.E.
431 S. Palm Canyon Drive, Suite 200 431 S. Palm Canyon Drive, Suite 200
Palm Springs, CA 92262 Palm Springs,CA 92262
760.417.4329 Office 760.417.4329 Office
714.742.1551 Mobile 951.616.4925 Mobile
jross@interwestgrp.com cvogt@interwestgrp.com
Interwest Consulting Group has the staff and experience to perform the full range of services required by the City of
Palm Springs. More importantly,we possess the experience and skills necessary to work with the existing City staff to
successfully achieve established goals.
We look forward to beginning a successful relationship by providing the services outlined in the RFP to the City. We
view the keys to serving the City of Palm Springs as follows:
✓ Providing all services in a coordinated,cost-effective and transparent manner
✓ Providing the City with experienced and well-qualified individuals to meet and exceed goals set for any
assigned project(s)
✓ Providing a high level of customer service for internal and external customers
Services will be directed from our Palm Springs office,which serves the entire Coachella Valley region with professional
staff performing functions in all of our disciplines. We appreciate the opportunity to present our qualifications for your
review and consideration.This proposal remains valid for a period of 180 days from the due date.We understand that
the selected firm will be required to enter into a contractual agreement, inclusive of insurance requirements, with the
City of Palm Springs
We are available to meet with you to discuss our approach in more detail at your convenience. Please call if you have
any questions or would like additional information.
Sincerely,
James G. Ross Chris A.Vogt
Public Works Group Leader Coachella Valley Regional Manager
Interwest Consulting Group I www.interwestgrp.com
Table of Contents
SECTION A
Qualifications, Related Experience, & References ................... 1
CompanyInformation .......................................................................................................1
Affiliations..........................................................................................................................2
Additional Resource Locations .......................................................................................2
ComparableContracts......................................................................................................3
References and Similar Services/Projects .....................................................................4
SECTION B
Proposed Staffing & Project Organization ..................................... 8
KeyPersonnel ...................................................................................................................8
SECTION C
Work Plan / Technical Approach........................................................10
ProjectUnderstanding ...................................................................................................10
SECTION D
Cost & Price; Prevailing Wages..........................................................11
Appendix
1. 0
Interwest Consulting Group I www.interwestgrp.com
Experience,Qualifications, Related
COMPANY INFORMATION
The seamless integration of municipal service
professionals in support of public agencies has
been our purpose since Interwest Consulting
Group formed in 2002. Interwest was founded by individuals with a
passion for serving municipalities. We currently employ approximately 280
employees spanning a multitude of disciplines within city engineering, public
works, and building and safety departments throughout , California. We
currently serve over 200 cities, counties and state agencies, including
the municipalities of Palm Springs, Beaumont,Yorba Linda, Bell, Eastvale, Wildomar, La Quinta, and Coachella.
We provide the following services to cities/counties:
v Construction Management& Inspection
Building and Safety
City Engineering
Capital Improvement Plan/Map Review and Entitlement
Geographic Information System (GIS)
Information Technology
Real Property Acquisition
Traffic Engineering &Transportation Planning
Transportation Program Management& Funding
Our staff has held staff, senior and executive management positions within numerous California cities including the
titles of City Engineer, Public Works Director, Building Official, Traffic Engineer, Construction Manager, Public Works
Construction Inspector, Building Inspector, and other well-seasoned personnel. This depth of experience brings a high
level of expertise and sensitivity towards community and special interest group issues. We value the importance of a
focus that represents the interests of our public agency clients and reflects positively on the citizens they serve.
Collectively, our professionals have programmed and delivered projects, and developed and implemented innovative
programs and public policies recognized by the American Public Works Association, California Transportation
Foundation, Solid Waste Association of North America, State of California Office of Traffic Safety, American Planning
Association, and been awarded with the Leadership in Energy and Environmental Design (LEED) Award. We furnish
both technical excellence and a thorough understanding of the regulatory process, including Caltrans policies,
procedures, and requirements, to assist our clients through the sometimes daunting complexities associated with the
delivery of projects, implementation of important public programs, and adoption of significant public policy.
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Interwest Consulting Group I www.interwestgrp.com
AFFILIATIONS
Education and certification are at the very core of our company.We support and encourage staff to participate in and
contribute to the many associations important to the industry knowing that technical excellence and proficiency is vital
to public service. Attending specialized training classes, seminars and industry-related conferences is part of our
dedication to the industry. Many of our staff holds or have held key positions within the groups listed below:
✓ League of California Cities ✓ American Public Works Association
✓ California Association of Building Officials ✓ International Code Council
✓ County Building Officials of California ✓ Institute of Transportation Engineers
✓ ICC Chapters of: Los Angeles Basin, ✓ California Water Environment
Coachella,Orange Empire, Foothill, East Association
Bay, Peninsula,Sacramento Valley, ✓ California Stormwater Quality
Shasta Cascade Association
✓ SEAOSC ✓ City Engineer's Association of
✓ City/County Engineer's Association Inland Orange County
Empire
ADDITIONAL RESOURCE LOCATIONS
SOUTHERN CALIFORNIA NORTHERN COLORADO
15140 Transistor Lane CALIFORNIA 1218 W.Ash Street
Huntington Beach,CA 92649 8150 Sierra College Blvd. Suite C
714.899.9039 Office Suite 100 Windsor,CO 80550
Roseville,CA 95661 970.674.3300 Office
9519 Chamberlain Street 916.781.6600 Office
Ventura,CA 93004 1505 Patton Drive
805.659.0017 Office 9300 West Stockton Blvd. Boulder,CO 80303
Suite 105 303.444.0524 Office
431 S.Palm Canyon Drive, Elk Grove,CA 95758
Suite 200 916.683.3340 Office
Palm Springs,CA 92262 NEVADA
760.417.4329 Office 6280 W.Las Positas Blvd. 4815 W.Russell Road
Suite 220 Suite 11 K
CENTRAL CALIFORNIA Pleasanton,CA 94588 Las Vegas,NV 89118
1171 W.Shaw Avenue 925.462.1114 Office 702.476.2200 Office
Suite 102
Fresno,CA 93711
559.448.9839 Office
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Interwest Consulting Group I www.interwestgrp.com
COMPARABLE CONTRACTS
CLIENT SCOPE OF WORK
City of Bell City Engineering, Building Plan Review, Building Inspection,
Engineering Plan Check, Project Management,Construction
Management, Program Management, Public Works Inspection,
Engineering Support, GIS
City of Eastvale City Engineering, Plan Review, Building Inspection,
Construction Management, Public Works Inspection
Engineering Plan Check, Engineering Support, NPDES,
Transportation Planning,Traffic Engineering, Drainage
Engineering, GIS, Real Estate Acquisition,Grant Writing
City of Beaumont City Engineer Services
City of Wildomar City Engineering, Building Plan Review,Construction
Management, Public Works Inspection,Transportation
Planning,Traffic Engineering, Building Inspection,Code
Enforcement, Drainage Engineering, GIS, IT, Real Estate
Acquisition,Grant Writing
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Interwest Consulting Group www.interwestgrp.com
REFERENCES AND SIMILAR SERVICES/ PROJECTS
With many Interwest staff having worked directly for public agencies, we understand the importance and challenges of
municipal government. Below are a few samples of our relevant experience:
City of Bell
In November 2010, as part of its recovery process, the City of Bell selected
Interwest Consulting Group to provide building plan check services. Interwest has ,
reviewed a number of projects in the City, including a new commercial building,
several commercial Tls and residential addition and remodel projects. The
opportunity to assist Bell in its recovery presented unique challenges with nearly
every manager and the entire City Council departing the City in a matter of
months. We worked closely with staff to maintain a high level of customer service
and deliver quality plan reviews to the City. We were selected to provide City
Engineering services in December 2011 and Building and Safety services in 2012. Joe Perez
Our staff seamlessly integrated into the City working closely with new managers Previous Community Development
helping identify new policies and procedures that were needed, reconnecting with Director
regional projects and preparing master plans. 6330 Pine Avenue
Bell, California 90201
We currently provide the following services: (562)882-2706
✓ City Engineering
✓ Building Official
✓ Plan Review
✓ Building Inspection
✓ Project/Program Management
✓ Grants and Funding Coordination
✓ Construction Management
✓ Construction Inspection
✓ Geographic Information Systems(GIS)
HIGHLIGHTED PROJECTS
Americans with Disabilities Act (ADA) Improvement: Interwest developed a transition plan that complied with the
regulations under 28 CFR Part 35.150(d)that set forth the steps necessary to ensure compliance with the ADA and its
'.4 implementing regulations. The project's scope included the investigation
and identification of barriers to access and to compile an ADA Transition
Plan for City owned facilities, public rights-of-way (streets, intersections,
ramps and sidewalks, etc.), and program services, in accordance with
m Americans with Disabilities Accessibility Guidelines (ADAG) and the
California State Accessibility Standards(CSAS).
Pavement Management Plan Update: Interwest updated the City's PMP providing an effective planning,
programming tool enabling the City to evaluate maintenance priorities and make informed recommendations for
improvements. The project scope included Streetsaver Program installation and set-up, updating of PMP, and GIS
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Interwest Consulting Group I www.interwestgrp.com
linkage & map reporting. The PMP had not been updated since 2008 and the City needed the most current and
complete information to be in compliance with the LA County MTA Congestion Management Plan, and to certify that
the streets have been assessed and inventoried to receive both local and federal funds. Interwest is now implementing
the recommendations for the year one improvements which include re-construction and overlay projects throughout
the city.
City of Wildomar
Since incorporation of the City of Wildomar on July 1, 2008, Interwest Consulting -
Group has created and implemented necessary systems and processes to provide the r Y
following services:
✓ City Engineering
✓ Development Engineering and Entitlements Gary Nordquist
✓ Transportation Planning City Manager
✓ Construction Management 23873 Clinton Keith Road,
✓ Public Works Inspection Suite 201
✓ Traffic Engineering Services Wildomar, CA 92595
✓ Building Department Administration (951)677-7751
✓ Building and Safety Code Compliance gnordquist@cityofwildomar.org
✓ Building Plan Review and Inspections
✓ Code Enforcement
✓ Drainage Engineering
✓ Geographic Information Systems
✓ Information Technology
✓ Real Estate Acquisitions Services
✓ Grant Writing and Administration Services
HIGHLIGHTED PROJECTS
Safe Routes to School Sidewalk Project- Interwest was responsible for they
design and management of sidewalk and roadway improvements to two existing
elementary schools - Wildomar Elementary School and Ronald Reagan
Elementary School. Improvements included new sidewalks, handicap-
accessible ramps,curb and gutter,and roadway widening along selected routes
to each school. The projects were funded by bicycle and pedestrian safety
grants. The Wildomar Elementary improvements were approximately 1.5 acres
in size and the Ronald Reagan improvements consisted of approximately 0.5 acres. This project involved coordination
with the police department and School District to bring to fruition and received extensive coverage in the local
news. Interwest provides oversight for the City's participation in the WRCOG Transportation Uniform Mitigation Fee
(TUMF)Program and assisted the City in evaluating a regional effort to consider TUMF reductions..There were multiple
unique challenges associated with each site. The Wildomar Elementary improvements had several challenges
including maintaining multiple existing driveway access points, meandering the sidewalk to avoid existing trees and
utilities, and minor drainage improvements along the affected area. The biggest challenge associated with the Ronald
Reagan improvements was acquiring the additional right-of-way required to construct the roadway and sidewalk.
Interwest services provided included Transportation Planning, Capital Project Management, Grant Writing, and Traffic
Engineering. The project was made possible by two grants written and secured by Interwest for the City.
City's first Capital Improvement Program, totaling over $8 million in revenue over the next five years. The CIP
identified Measure "A", gas tax, and air quality revenue (AB 2766) to advance projects and programs consistent with
Interwest Consulting Group I www.interwestgrp.com
Council direction. The CIP included the traffic signal program,the unpaved roadway program,the slurry seal program,
and accessibility program which involved Interwest collaboration with Riverside County, City Council, and the
public. We also secured and administered over$1 million dollars in grants from the Riverside County Transportation
Commission's SB 821 program, Caltrans Safe Routes to School Program, and the Caltrans Highway Safety
Improvement Program. These funds leveraged existing Measure "A" revenues to bring in state and federal funds,
significantly augmenting the City's Capital Improvement Program budgets.
City of Eastvale
Since incorporation of the City of Eastvale on July 1, 2010, Interwest Consulting
Group has created and implemented necessary systems and processes to
provide the following services:
a
✓ City Engineering
✓ Program Management
✓ Construction Management I Public Works Inspection
✓ Engineering Support Services Michele Nissen
✓ Building Department Administration City Manager
✓ Building Plan Review, Inspections and Permit Counter 12363 Limonite Ave, Suite 910
✓ Building and Safety Code Compliance Eastvale, CA 91752
✓ NPDES—Storm Water Compliance Support Services (951)361-0900
✓ Grant Writing and Administration Services mnissen@eastvaleca.gov
✓ Development Engineering and Entitlements
✓ Transportation Planning
✓ Traffic Engineering Services
✓ Drainage Engineering
✓ Geographic Information Systems
✓ Real Estate Acquisitions Services
HIGHLIGHTED PROJECTS
Capital Improvement Program
After completing the City's Pavement Management Program, Interwest identified a priority list of preventive
maintenance projects to further the design life of the pavement. The budget in FY 2013/2014 includes more than $2
million of thin overlays, crack seal, and slurry seal projects.
The City's Capital Improvement Program expenditures for FY 2013-2014 total more than $13.6 million in over the next
five years. The CIP identified Measure"A", Gas Tax and AB2766 Funds to program and advance projects consistent
with Council direction. The CIP includes resurfacing arterial streets, implementing Pavement Management Program,
preparing grant applications for SR2S and SB 821 to fund schools safety project and synchronizing traffic signals along
Limonite Avenue. The budget also includes$100,000 to prepare a Citywide Bicycle and Pedestrian and a Truck Route.
Bridge Projects-Interwest is an active participant and is working with local,regional and state transportation agencies
to plan, design and fund two major bridge widening projects. The first bridge is a new interchange on Limonite at 1-15
($30 million). The second bridge is a widening project at Hamner at Santa Ana River set to replace the four lanes with
six lanes ($60 million). Interwest was successful to fund pre-planning work for both bridges using Western Riverside
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Interwest Consulting Group I www.interwestgrp.com
Council of Government(WRCOG) Transportation Uniform Mitigation Fee (TUMF). While the County of Riverside is
the lead agency, Interwest staff is involved in reviewing and commenting on the work.
Grant Funding
The City of Eastvale was successful in receiving SB 821 and SR2S grant funds($220,000 and$150,000 respectively)
to construct sidewalks at two elementary schools to enhance pedestrian safety. Throughout the project, Interwest
completed all necessary Caltrans forms and reports as required for the funding.
In the spring of 2013, the City applied for$100,000 in State funds to prepare a Bicycle and Pedestrian Master Plan.
Interwest prepared and submitted all the grant application to RCTC and Caltrans. The study involved four major
categories of data collection and analysis.The study and recommended speed limits were also reviewed by the Police
Department.
Local Experience
The team in this proposal has a large amount of local experience in the Coachella Valley.
Chris A.Vogt,P.E., Project Manager/Key Contact is presently the head of the Interwest Consulting Group Coachella
Valley Office located at 431 S. Palm Canyon Drive, Palm Springs (approximately 2.7 miles from Palm Springs City
Hall). Chris was the Public Works Director/City Engineer for the City of La Quinta for five years.
Viren Shah, P.E., Sr. Engineer, Viren has over thirty-five years of industry experience in both public works and the
private sector. During that time, he has cultivated expertise in program and project management, earning a reputation
for effective execution. Always a team-player and a goal-oriented professional, Viren is a valuable addition to any
project.Mr.Shaw has recently completed an assignment similar to the Palm Springs Assignment as Program Manager
under contract with the City of Moreno Valley. In Moreno Valley, he prepared, advertised and administered Request
for Proposals(RFPs), managed multiple projects, represented the City at various meetings, performed traffic or street
related investigations, wrote technical specifications, City Council Staff reports, audited projects, construction
management, prepared specifications, bid Capital Improvement Projects, facilitated grants, completed paperwork for
Federally Funded projects, coordinated project requirements with Caltrans, and acted as Program Manager over
groups of projects.
Interwest's base will be out of the Palm Springs office which is approximately 2.7 miles from the Palm Springs City
Hall. This will allow staff to work with City Staff either in the Palm Springs City Hall or from Interwest's Office location.
There are no conditions or conflicts of interest that would affect Interwest's ability to perform the required duties of this
proposal.This proposal also certifies that Interwest Consulting Group has not been disbarred,suspended,or otherwise
declared ineligible to contract with any other federal,state,or local public agency.
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Interwest Consulting Group I www.interwestgrp.com
Proposed • • Project
El
Organization
ONNE• KEY PERSL
All of our proposed staff has significant direct experience working as city employees and as
contract staff members in similar jurisdictions throughout Southern California.The resumes
for each individual are included in the Appendix. Individually,the professionals showcased below excel in each of their
backgrounds. As a team, they possess the professional capability to innovatively create and implement effective
solutions with your agency and the community's interests in mind. Depending on the type, size, and schedule of the
project(s),the following individuals would be available to serve the City.
We propose James G. Ross as Principal-in-Charge. Jim brings 45 years of experience in serving a number of
jurisdictions throughout Southern California with 34 of those years in the Executive Management level. James was the
recipient of the James Martin Award for Excellence and Service to the League of California Cities, Public Works
Profession. James was also chosen Top Leader of the Year in 2004 and Nominated for the National Top 10 Director
of the Year in 2008, both for the American Public Works Association National and Southern California Chapter
James G. Ross I PRINCIPAL IN CHARGE
Jim has supported municipalities and public agencies at an executive management level for the past 34 years,
specializing in Public Works and Water Departments. His experience includes successfully managing staffs of over
400 people and Capital Improvement Program budgets of approximately$200 million dollars. He has served on the
Board of Directors and has been President of the Public Works Institute for the League of California Cities.
Chris A. Vogt, PE I PROJECT MANAGER I PROJECT REPRESENTATIVE I KEY CONTACT
Chris has nearly 32 years of successful planning,implementing,and administering public works projects and programs.
He brings a solid history of successful management with over 20 years as a Public Works Director/City Engineer. He
brings an exemplary work ethic focusing on continuous process improvements while maintaining the ability to effectively
navigate through politically sensitive environments.
He has managed an operational budget over$39 million and a comprehensive Capital Improvement Program in excess
of $1.6 billion. Supporting cities in Southern California, Chris has a wealth of knowledge in budget preparation;
infrastructure maintenance; professional and construction contract negotiations; organizational development; project
management; water, sewer and electrical utility operations and construction; engineering design; staff development;
training and mentoring;complex engineering studies such as Development Impact Fees and assessment engineering;
and public informational and collaborative meetings. Chris has been Project Manager over a number of Municipal
Design/Build construction projects including the first City Hall for the City of Chino Hills, a locker room/restroom/office
facility for a public pool project in La Quinta, the renovation of the Pomona Fox Theater and a 25 megawatt electric
utility substation. Chris also has over five years of experience in the Coachella Valley
as the Public Works Director/City Engineer for the City of La Quinta.
Chris is a professional who brings solutions to our clients. He is flexible and open with his communications and fosters
a teamwork atmosphere in resolving challenges. He is committed to serving the needs of the client through strong
leadership and a collaborative approach. 18
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Vilren Shah, PE I CONSTRUCTION MANAGER I PROGRAM MANAGER
Viren has decades of expertise providing administration, management and engineering services on Capital
Improvement Projects. This experience has made him familiar with the design and construction of projects including
transportation facilities, public works, industrial, commercial and residential development. Viren is very comfortable
providing contract administration, project scheduling,claims avoidance,quality assurance, reporting,engineering plan
checking, specification review, request for proposals(RFPs), budgeting and bid preparation for both public works and
private enterprises. His extensive background in the industry has also given him a working knowledge of related fields
including environmental mitigation,drainage,soils,structures, surveying and land planning.Viren has been employed
in a variety of capacities such as Senior Engineer, Design Engineer, Plan Check Engineer, Project Manager and
Construction Manager. Over his career, he has honed his ability to effectively coordinate with owners, clients,
consultants,contractors and public agencies.
For this assignment we are proposing Mr.Viren Shah, P.E., Program Manager.
The billing rate for this contract is$1201hour.Are more detailed rate sheet is included in Section D.
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SEC"ON Work PlanfTechnical Approach
PROJECT UNDERSTANDING
Interwest Consulting Group fully understands
what is required for Public Works and
Engineering Department Assistance support
services as we serve a number of
municipalities in Southern and Northern California in a similar capacity. The
seamless integration of municipal service professionals in support of public
agencies has been our purpose since Interwest Consulting Group
formed in 2002. As the demands for project delivery are increased, Cities are
faced with the challenge of providing capable and experienced individuals to manage and coordinate those projects
and to ensure proper completion according to the local, state and federal policies and procedures. Full communication
on behalf of the client is essential as well as complete and accurate documentation. An understanding of the existing
policies and procedures and positive working relationships with the key personnel is also essential for successful
administration.
Interwest staff has the experience and expertise to complete all assignment including but not limited to:
• Prepare, Review, and/or Revise Engineering Design and Specifications
• Inspect Designs, Estimates and Specifications for compliance with applicable rules and regulations; check
or prepare cost estimates for budgeting purpose.
• Prepare construction specifications for capital improvement projects; review projects with local utility
companies to reduce construction conflicts.
• Prepare City Council staff reports.
• Administer and coordinate engineering design contracts; review all plans and specifications on contract
projects.
• Other engineering related work as assigned by the City.
Interwest staff begins the coordination process by working with the City's Management staff to define and fully
understand the assigned projects, city goals, and all funding sources for the assigned projects. Interwest will then
complete all steps of the assignment taking care to keep within the guidelines required by each specific funding source.
All local, state and federal laws will be followed to ensure there are no issues throughout the duration of the
assignments. Our goal is to ensure there are no surprises and no lost opportunities for the City.
The first 40 hours of work will be absorbed by the Interwest. We do not expect the City to pay for our training and/or
learning curve. Since the Coachella Valley office is in the City of Palm Springs, approximately 2.7 miles from the City
Hall, we will provide our own office space and equipment.
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Interwest Consulting Group fully understands and complies with all requirements specified
under the Prevailing Wage laws including but not limited to registration with the
Department of Industrial Relations as specified under S13854.
Classification Hourly Billing Rate
Engineering
Principal.............................................................................$140
ProjectManager.................................................................$125
Program Manager/Construction Manager..........................$120
Assistant Construction Manager........................................$110
Supervising Public Works Observer...................................$105
Senior Public Works Observer.............................................$95
Construction Inspector III.....................................................$85
Construction Inspector II......................................................$80
Construction Inspector I.......................................................$75
DesignEngineer................................................................$120
Storm Water Engineer.......................................................$120
Civil Plan Review Engineer................................................$120
Associate Engineer III........................................................$105
Associate Engineer II.........................................................$100
AssociateEngineer I............................................................$85
Assistant Engineer...............................................................$75
Engineering in Training........................................................$65
SWPPP Professional...........................................................$85
Engineering Technician III ...................................................$73
Engineering Technician II ....................................................$70
Engineering Technician I .....................................................$65
Draftsperson........................................................................$60
Building and Safety
Building Official..................................................................$120
Deputy Building Official......................................................$100
Building Inspector I ..............................................................$70
Building Inspector II .............................................................$75
Building Inspector III ............................................................$80
Permit Technician I..............................................................$40
Permit Technician II.............................................................$45
Permit Technician III............................................................$50
Reimursables:
Construction Management Office/Trailer........................Cost+ 15%
Administration of Sub-Consultants................................Cost+ 15%
Permits...................................................................Cost+ 15%
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Printing, reproduction, research, meetings, mileage,telephone usage, general office supplies,overhead,etc...,are
included as incidental to the charges in the"Not-to-Exceed"fee schedule and total cost proposal.
Rates are typically reviewed yearly on July 1 and may be subject to revision unless under specific contract
obligations
BILLING PROCESS
Invoices are typically generated upon the conclusion of the month. Interwest Consulting Group will work with the City
to supply the necessary billing information.
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RESUMES
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James G. Ross
1 Public Works Group Leader
I N T E R W E S T James has supported municipalities and public agencies at an executive management
CONSULTING level for the past thirty-four years,specializing in Public Works and Water Departments.
GROUP James'experience includes successfully managing staffs of over 400 people and Capitol
Improvement Program budgets of approximately$200 million dollars. He has served
www.interwestgrp.com on the Board of Directors and has been President of the Public Works Institute for the
League of California Cities. James is also the recipient of the James Martin Award for
E X P E R T I S E Excellence and Service to the League and Public Works Profession. James was chosen
Program and Project Management Top Leader of the Year in 2004 and Nominated for the National Top 10 Director of the
Year in 2008, both for the American Public Works Association,California Chapter.
E D U C A T I O N PROJECT SPECIFIC EXPERI ENCE
Masters in Public Administration,1986 Special Advisor
Bachelor of Science Civil Engineering,1970 2011—2015 1 Management Partners
California State University,Long Beach
Conducted organizational assessments and provided interim support for local
Governments, specializing in Public Works and Water Departments. Some
P R O F E S S I O N A L representative projects included the cities of Fountain Valley Public Works Department
AFFILIATION S
review and support, San Carlos Public Works/Community Development Efficiency
League of California Cities Study, Orange Alternative Service Deliveries Study,Glendora Water Division Efficiency
Public Works Institute,President 1 1998
Board of Directors,Member 1 zoo loos Study,San Juan Capistrano interim Public Works Department support, Newport Beach
James Martin Award Winner for Excellence Municipal Operations Department Organizational Assessment, Benicia Public Works
&Service to the League&Public Works Organizational Assessment, Long Beach Organizational Assessment, and the Napa
Profession 1 2006 City/County Service Sharing Study.
American Public Works Association Interim Executive Program Manager
California Chapter 2009—2011 1 Imperial Irrigation District
Top Leader of the Year Award 1 2004
Nominated,National Top 10 Imperial Irrigation District(IID)is one of the largest Irrigation Districts in North America
Director of the Year 1 2008 with a 3.1 million acre foot entitlement to Colorado River Water. Managed 445 staff of
the Water Department which are responsible for a 3000-mile system of irrigation and
Santa Ana North Rotary Club drainage canals.James was retained under an original 6 month contract by the General
President 1 2000 Manager to conduct an organizational assessment and make recommended changes to
improve customer service and operational efficiencies. Involved in implementation of
the "Quantification Settlement Agreement" which makes it possible to transfer
conserved water from Imperial's farming Community to urban water users in Southern
California. Contract renewed twice by the GM before James elected not to renew
again.
Executive Director of Public Works
1988—2009 1 City of Santa Ana
The department had over 200 staff members. Responsibilities included construction
and maintenance of City's street, water and sewer systems. In addition to the Water
Enterprise, James also created enterprise funds for Refuse, Sanitation and Sewers.
Annual budget including Capital Improvement Program was approximately $200
million. Major facility projects included a $100 million Police Detention and
Administration Building,the City Hall Ross Annex,a new Corporation Yard,the remodel
of the Main Library and numerous Community Park Facilities. Major Street projects
included the $100 million widening of the Bristol Corridor and an innovative $100
million 5-year program to repair and rebuild the City's residential street system.He also
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led the development of a City Transit Plan which envisions a Street Car from the transit
terminal thru the downtown to a connection with the regional express bus system.
Principal Projects Manager
1981-1988 City of Irvine
Supervised the City's Project Management Team of 7 staff. They were responsible for
administrating the design and construction of the City's Capital Improvement Program.
At the time, Irvine was one of the fastest growing cities in California. Most of the new
streets, parks and community facilities were funded by assessment districts which
James and the Management team administered.
Associate Engineer
1978—1981 City of Costa Mesa
Managed the 5 member Development Section in the Public Works Department.
Reviewed and conditioned developments, processed track maps and parcel maps,
represented Department at Planning Commission Meetings.
Assistant Engineer
1971-1978 Port of Los Angeles
Designed and prepared specifications for major backland projects including all
infrastructure to accommodate new container terminals.
Assistant Engineer
1970—1971 City of Los Angeles
Designed street maintenance projects
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Chris A. Vogt, PE
1 Project Manager
I NT E R W E ST Chris has 32 years of successful management, planning, implementing, and
CONSULTING administering public works projects and programs. He brings a solid history of
GROUP successful management with over 20 years as a Public Works Director/City Engineer.
He brings an exemplary work ethic focusing on continuous process improvements while
www.intorwestgrp.com maintaining the ability to effectively navigate politically sensitive environments.
He has managed an operational budget of over $39 million and a comprehensive
Capital Improvement Program in excess of$1.6 billion. Supporting cities in Southern
E D U C A T 1 0 N California , Chris has a wealth of knowledge in budget preparation; infrastructure
BS,Civil Engineering maintenance; professional and construction contract negotiations; organizational
University of Pittsburgh development; project management;water,sewer and electrical utility operations and
Pittsburgh,PA construction;engineering design;staff development;training and mentoring;complex
REG ISTRATI ONS engineering studies such as Development Impact Fees and assessment engineering;
C E R T I F I C A T I O N S and public informational and collaborative meetings.
Professional Engineer ICivil Engineering Chris is a professional who brings solutions to our clients. He is flexible and open with
his communications and fosters a teamwork atmosphere in resolving challenges. He is
P R O F E S S I O N A L committed to serving the needs of the client through strong leadership and a
A F F I L I A T I O N S collaborative approach.
APWA-American Public Works
Association, SPECI FIC EXPERIENCE
Southern California Chapter President Deputy City Engineer I Senior Project Manager
2012 2012—Present Interwest Consulting Group
Co Chris provides various public works director and city engineer services to jurisdictions
APW American Public Works throughout Southern California. His responsibilities include: implementing and
Association,Coachella Valley Branch of
Southern CA, developing capital improvement programs and development impact fees;staff training,
President& Creator,2000—2001 mentoring and management; direction and supervision of professional, technical and
maintenance staff; program management over consulting contracts (design and
City/County Engineers Association construction management professionals); completion of specialty projects; and
Inland Empire President,1996 coordination of issues with public utilities.
Director of Public Works I City Engineer
2006—2011 City of Moreno Valley
Managed a Public Works Department of 145 professional, technical, maintenance and
clerical staff with an operational budget of$39 million and Capital Improvement budget
of $180 million (comprehensive $1.6 billion). Public Works included seven divisions:
Administration, Engineering Land Development, Traffic, Capital Improvement Projects,
Maintenance(solid waste,street,storm drainage,graffiti,fleet),Special Districts,and the
Moreno Valley Electric Utility.
Select Accomplishments:
- Completed a $25 million electric sub-station project and participated on the City's
bond team
- Reorganized the new City Electric Utility
- Completed a $1.6 million Veterans Memorial project within schedule and budget by
working with a citizen design committee
- Directed staff in the development of a comprehensive Capital Improvement Program
that reflects all projects to ultimate build-out of the City($1.6 billion)
- Coordinated City regional projects with Caltrans, Western Riverside Council of
Governments,and the Riverside County Transportation Commission
- Completed a$10 million regional soccer facility(synthetic turf)
- Renegotiated the City's Solid Waste contract resulting in enhanced services and full
indemnification under AB 939 without additional costs to the City
- Developed a streamlined plan check and inspection program to support local
development c
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Director of Public Works I City Engineer
2001—2006 City of Pomona
Supervised the Public Works Department of 97 professionals, which included
Administration, Engineering, Development, Traffic, Capital Improvement Projects,
Streets, Stormwater, Graffiti Abatement, Facilities Maintenance, Building and Safety,
and City Communications.
Select Accomplishments:
- Developed a comprehensive Capital Improvement Program
- Developed a bond issue with Gas Tax proceeds to complete $10 million worth of
street rehabilitations and improvements
- Completed $2 million White Avenue beautification project fronting the L.A. County
Fairgrounds
- Established and implemented the City's Graffiti Abatement Program that improved
removal time to 24 hours
Director of Public Works I City Engineer
1996—2001 City of La Quinta
Managed the Public Works Department of 20 professional,technical,and clerical staff.
This included Administration, Engineering, Development, Traffic , Capital
Improvements and Street Maintenance.
Select Accomplishments:
- Coordinated the development and implementation of La Quinta's first Development
Impact Fees
- Updated the City's$800,000/year Lighting and Landscape Assessments to conform to
Proposition 218
- Completed a$500,000 community pool and locker room/office facility project within
schedule and budget utilizing the design/build process
- Completed a $20 million assessment issue and coordinated the construction
associated with the assessment for public sewers, street improvements, and a
downtown beautification project
Director of Public Works I City Engineer
1991-1996 City of Chino Hills
Held multiple positions while serving the City of Chino Hills. Was the first Director of
Public Works/City Engineering when the city was incorporated in December 1991.
Established and directed the Public Works Department of 40 employees(not including
consultants) under six divisions. These divisions included Administration, Engineering
Design and Development, Traffic and Roads, Water, Sewer, Drainage, Utility
Operations,and Facilities/Vehicle Maintenance and Operations. From 1992-1993,the
Parks and Landscape Maintenance Division(1972 Lighting and Landscape Act)was also
under his direction including a Parks and Landscape Manager and 15 employees.
Select Accomplishments:
- Completed the $10 million extension of the ultimate improvements to Chino Hills
Parkway from Carbon Canyon Road(SR142)to the 60 freeway in Pomona
- Developed the first Public Works Department for the City of Chino Hills after
Incorporation
- Supervised a$13M/year Water Utility operational budget for the City
- Developed the first Pavement Management System for Chino Hills
- Developed and Streamlined the Final Map and Developer Entitlement process
Public Works Engineer II/Project Engineer III
1986—1991 County of San Bernardino/Special Districts
Municipal Engineer
1983—1986 Westmoreland, Washington, Somerset, and
Alleghany Counties in South Western PA
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