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Home My WebLink About11/1/2017 - STAFF REPORTS - 1.H. O�P p LM SAP iZ v n 09A00\ it % CITY COUNCIL STAFF REPORT DATE: November 1, 2017 CONSENT CALENDAR SUBJECT: REPORT OF EMERGENCY REPLACEMENT OF HYDRAULIC PORTABLE TRUCK LIFT AT THE PALM SPRINGS FLEET OPERATIONS FACILITY PURSUANT TO MUNICIPAL CODE SECTION 7.04.040 FROM: David H. Ready, City Manager BY: Department of Maintenance & Facilities SUMMARY Pursuant to section 7.04.040(3) of the Municipal Code, on October 17, 2017, the City Manager exercised his authority to approve the emergency replacement of hydraulic portable truck lifts for the Fleet Maintenance Division in the amount not to exceed $67,830.15 to preserve the public's health, safety, and welfare. Section 7.04.040(4) of the Palm Springs Municipal Code requires that a written report of the circumstances for emergency purchases in excess of$25,000 be made to the Council at the next regularly scheduled meeting after the emergency procurement is made. The final cost for the emergency repairs is $67,830.15. RECOMMENDATION: Receive and file this report for the emergency replacement of the hydraulic portable truck lift. STAFF ANALYSIS: In 2003, the City of Palm Springs purchased a 6-ARI Hetra Heavy Duty portable truck lift systems able to safely lift Fire Department apparatus and other city owned heavy equipment for service and repairs. Earlier this year, one of the hydraulic portable truck lifts was being used to perform repairs on a Palm Springs Fire Department ladder truck, when it failed to lower. Staff coordinated with a vendor to provide service to the equipment, and since that time staff has coordinated inspection of the hydraulic lift system by other vendors who have determined that due to the age of the unit and lack of parts available on the market, the lifts cannot be adequately maintained. The lift system failed to operate, and its replacement was deemed an emergency. ITEM NO. J-' R. City Council Staff Report November 1, 2017- Page 2 Emergency Hydraulic Lift Purchase The specialized equipment is a critical component for the safety of the staff and city equipment and assets being maintained by Fleet Maintenance Division. The lack of functionality of the lift has reduced the effective operations of the Fleet Maintenance Division. Staff researched comparable hydraulic portable lift replacements, and recommended the purchase of the Mach Flex, hydraulic portable truck lift, with the 6- column set, with the capacity of 112,800 pounds from Rotary, Inc. ENVIRONMENTAL IMPACT: Section 21084 of the California Public Resources Code requires Guidelines for Implementation of the California Environmental Quality Act ("CEQA"). The Guidelines are required to include a list of classes of projects which have been determined not to have a significant effect on the environment and which are exempt from the provisions of CEQA. In response to that mandate, the Secretary for Resources identified classes of projects that do not have a significant effect on the environment, and are declared to be categorically exempt from the requirement for the preparation of environmental documents. In accordance with Section 15301 "Existing Facilities," Class 1(d) projects consisting of restoration or rehabilitation of deteriorated or damaged structures, facilities, or mechanical equipment to meet current standards of public health and safety are considered exempt from CEQA. FISCAL IMPACT: Staff received quotes from two vendors for the purchase of the replacement 6-column, hydraulic portable truck lift system as follows: 1. Rotary Lift Inc.; Madison, Indiana; $67,830.15 2. Southwest Lift & Equipment Inc.; Running Springs, California; $89,310.92. The two quotes are included as Attachment 1. Staff recommended the City Manager authorize the purchase of the hydraulic truck lift system from Rotary, Inc., in the amount of$67,830.15. Sufficient funds are available in Motor Vehicle Fund, Account 510-5470-43170. 01 City Council Staff Report November 1, 2017- Page 3 Emergency Hydraulic Lift Purchase SUBMITTED Marcus L. Fuller, MPA, P.E., P.L.S. Staci A. chafer Assistant City Manager Director of Maintenance & Facilities David H. Ready, Esq., Ph City Manager Attachments: 1. Equipment quotes 03 ATTACHMENT 1 04 TM MACH DIME MOBILE COLUMN LIFTING SYSTEMS 18,800/ 13,0001bs. CAPACITIES FASTER, EASIER, MORE POWERFUL MACH FLEX powered by RedFire gives you the ultimate in lifting versatility, mobilityand flexibility! � 1 1 V i 1 r� G r HEAVYDUTY PRODUCTIVITY POWERED BY INCREASED COLUMN CAPACITY TO ig800 lbs. Two,four,six or eight column configurations can RedFire accomodate heavy duty vehicles up to 150,400 pounds! C ` MFLEX ACH MOBILE PATENTPEND/NG N=MACHRUREMOTE CONTROL TECHNOLOGY Exclusive software means no more cords,keys,or chips. Rotary's versatile, remote-controlled, mobile lifting system gives you the power and mobility to make service repairs anywhere in your shop. POWERED BY Faster set up and operation Ret�Fire Technicians simply follow control commands. Not having to wait at each column to sync before 0 moving to the next column saves cr,tical set up 3t time.Remote control auto detects and connects when communicating to the columns. Handheld controls allow user to move , around vehicle ensuring the entire } tray can be observed • during operation. New industrial grade controller shows each lift column with yellow indicator light while pairing,and green light once columns are ,,,. p 9 9 9 - New column controls ready to go.Controller includes - Easy to use control panels on the columns include • On/off power button an information screen with instructions. • Info screen • Battery indicator e Lock Light' • Joystick control for up and down movement Featured on each column, • Single lower-to-lock button light indicates when lift • E-stop control is set on its locks. • Convenient auto resume !PATENT PENDING) • Pause Protectem mode preserves battery He • Press Protect",eliminates accidental The NEW MACH FLEX includes button presses these standard features: Ti�e""TechD010• Two column capacities at 18,800 lbs.and 13,000 lbs. gy • New,ergonomic hand-held control Built-in to the controller,locate and i • 99 communication channels recover a missing remote with • Software upgrades can be made wirelessly this application. • Digital Weight Gauge displays height and weight • Battery operated with on board charger D PERArEO • Protected hydraulic cylinder • Easy to move adjustable forks • Spring loaded steering and braking system • Tough rubber-coated whee s ENVMONMENTALLY- • Forklihpocketsforshopmobility MENDLY For more information, visit www.rotaryliff.com Mad�dr�ans.USA or ca118M-S40-5438 to find a Rotary distributor ln1 MACH R.Ix SERIES_HD Cutshaot T3n631 in your area. j�J 020I6 VEHICLE SERVICE GROUP',Punted m U S A,All nights Resdved Unless othe ,se indicated ROTARY OFF, \\3\ !( VEHICLE SERVICEGROUPW DRYER arid Alt other trademarks ate aopettyof Dom corporation and its at6hates. C4 6 Rotary Lift NJPA Contract Quotation Qio Contract Number: 061015-RRL NJPA AWARDED CONTRACT Quote#: 2017531 Prepared By: Christine Bitz Date: 9127/2017 Requested By: Craig Grabow *If the completion of the installation is Quote Expires: 10/27/2017 delayed more than one month due to Payment Terms: 1/2%-151h,NET 30 governmental entity delays(i.e.electrical Warranty. 1yr. Parts&Labor etc.),then Rotary can request partial payment for the portion of work completed Note: Quote for equipment and setup/training, (both equipment and installation). Project Name: City of Palm Springs NJPA Member#75934 Model No. Description !Unit Price Ea Oty. Extended Price MCH Flex 619 Hydraulic Portable Truck Lift Powered by Red $ 60,722.55 1 $ 60,722.55 Fire With Remote Control Operation 112,9001b Total Capacity XXX0ICTT Setup and training $ 1,650.00 1 $ 1,650.00 'does not include any applicable sales tax Freight Pre Paid By Rotary Lift Total Price: $ 62.372.55 ADDITIONALTERMS AND CONDITIONS: By submitting a purchase order to Vehicle Service Group,LLC.(VSG), customer accepts and agrees to these terms and conditions as additional terms to the exiisting agreement between the parties referenced on the face of this quotation(Existing Agreement),notwithstanding anything to the contrary contained therein. All additional or different terms and conditions contained in Customer's purchase order are hereby rejected. No additional or different terms or conditions,or any modifications,changes,or amendments to these terms of the existing agreement shall be binding on VSG,unless expressly accepted by VSG in writing. DISCLAIMER: Notwithstanding anything to the contrary in the Existing Agreement,VSG shall not be liable for any loss,damage or additional costs arising from unforeseen conditions affecting installation,Including but not limited to contaminated soil,bed rock, in-floor heating system,high water conditions,or any othertype of in-ground conditions. Customer acknowledges and agrees that Customer shall be responsible for any additional costs due to such conditions,in addition to the installation price set forth herein. DELAY: Notwithstanding anything to the contrary in the Extisting Agreement,if delivery of the equipment or completion of the work is delayed by more than thirty(30)days due to the acts or ommission of Customer or any third party other than VSG or its sub- contractors,VSG may require Customer to render payment for equipment manufactured or delivered,and portions of the work completed,within thirty(30)days from the date of VSG's invoice,in the amounts set forth In such invoice. NJPA Contract#: 061015-RRL notary uit CAGE#: 7I(311 2700 Lanier Dr. Tax 10#: 90-0501347 Madison,IN 47250 DUNS#: 00-638-2634 Christine Sib;Government Sala Leader 800.445.5438 x5655 17 800.578.5438 .01 Not to Exceed Author zathon Without TeE Of a The riCeY Manager �S Rotary Lift , .N JPA Oc-ontract Quotation Quote#: 2017531B Prepared By. Kelsey Greves•Stephens Date: 10/20/2017 Requested By. Craig Gabow •N the completion of the installation is Quote Expires: 11/20/2017 dented more than one month due to Payment Terms: 112%-151h,NET 30 govonmental entity delays(i.e.electrical Warranty: 1yr.Parts b Labor etc.),then Rotary can request partial payment for the portion of work completed Note: Quote for ennui t and seta ining. (both equipment and installation). Project Name: City of Pan Springs NJPA Member#75934 _ Exbnded Fria KH Max 619 Hydraulic Portable Truck Ltit Powered by Red $ 60,722,55 1 $ 60,722.55 Fire with Remote Control Operation 6 Column Sei,112.800 lb.Total Capacity MMICTT Setup and training S 1,650.00 1 $ 1,650.00 EstlmatedSales Taxes $ 5,457.60 Freight Pre Paid By Rotary Total Price: $ 61,830.15 ADDITIONALTERMS AND CONDITIONS: By subm'MN a purchase order to Vehicle Service Group,LLC.(VSG), customer accepts and agrees to these terms and conditions as additional terms to the extssling agreement between the parties referenced on the face of Ihis quotation(Existing Agreement),notwithstanding anything to the contr"contained therein. All additional or different terms and conditions contained in Cuslomer's purchase order are hereby rejected. No additional or differernt terms or conditions,or any modifications,changes,or amendments to these terns of the existing agreement shall be binding on VSG,unless expressly accepted by VSG in writing. DISCLAIMER: Notwithstanding anything to the contrary in the Existing Agreement,VSG shall not be liable for any loss,damage or additional costs arising from unforeseen conditions affecting installation,inckrding but not limited to contaminated soil bad rock, Moor heating system,high wader conditions,or any otherlype of h4round conditions. Customer acknowledges and agrees that Customer shall be responsbe for arty additional costs due to such conditions,in addition to the installation price set forth herein. 09 DELAY: Notwithstanding anything to the contrary in the Exlisting Agreement,if delivery of the equipment or completion of the work Is delayed by more than thirty(30)days due to the acts or ommission of Customer or any third party other than VSG or its sub- contractors,VSG may require Customer to render payment for equipmed manufactured or delivered,and portions of the worts completed,vattun thirty(30)days from the date of VSG's invoice,in the amounts set forth in such invoice, NJPA Contract#: 061015-RRL Rotary uft CAGE : 71(311 2700 Lander Dr. Tax ID#: 90-0501347 Madison,IN RM DUNS#: 00-638.2634 90.44s.se3e Approved: Date: j�2z 10 Lg r �o 1 fcavy Duty Ilydmulic Lifts&Shop Eiquipmcnl From: Loren Wingenfeld _ Southwest Uft&Equipment,Inc. PO Box 2319 Running Springs,CA 92382 C.909-273-8497 0.909-867-982C Email Loren@southweStl1ft.com. To: City Of Palm Springs Attn:Robert 42S N.Civic Drive. p,qa, Jon PleaseFeelFreeTo11 Coatact Palm Springs,Ca.92262 McAnyON 999.17311a7 C.19Stj454.7M Date Quote M Email Robert.fontes0oalmsorinascE,.gov L 7125/2017 LW072517-02 QUOTATION IEaftt ___ 7Stertil Koni ST-1100.3FRA E-Bright"EARTH UFTS" 22,000 Lbs.Each(Set of 61 132,0001bs Capacity,24V DC,Built In 110V Charger With Indicator,E-Bright Control System W/ Touch Screen Display,Control Panel Every Column.*Active ST 1100.3FRA Energy Retrieval System Up To 3S%More Lifting Cycles, 1 $65,829.35 $65,829.35 Height Gauge,Weight indicator,Biodegradable Hydraulic Fluid.Variable Speed Lowering,Max Height 69"Adjustable Forks.l0"•22.5"Wheels NEMA 4 Spash Proof Controls AU/ETL Certified ' XWF1100 Extra Wide Fork Modification Made At Time Of Purchase. 6 $1,541.37 $9.278.22 Accommodates Wheels Up To 24.5" High,Foldable Jack Stands 26,500 Lbs Capacity,10 Locking Positions,Range S3"-83"W/Fine Adjustment,Weight is-H32 176Lbs.Stands Come With Flat Adapter,U Shaped Adapter, 6 $1.054.51 $6,327.60 V Shaped Adapter,Fine Adjustment,Spring Loaded Wheels, and Spring For Inner Tube Standard. Set Up,Training Complete Set Up,And Training Provided By Southwest Uft& 1 $ 750.00 $ 750.00 Equipment,Inc. Quoted Using NJPA Contract p061015-SKI Quote Is Valid For 30 Days ubtotal $82,185.17 Sales Tax 8.7S% $7,125.75 Total $89,310.92 1 � k . [ . . � \ . � � \ } | /! ) % � • k (� :y 1 } � / / � { < f 2 � \\Js � ; ^® � ; � ... .