HomeMy WebLinkAbout11/1/2017 - STAFF REPORTS - 1.K. A. PALM s.0
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gt/FORN% City Council Staff Report
Date: November 1, 2017 CONSENT CALENDAR
Subject: APPROVAL OF AMENDMENT NO. 3 IN THE AMOUNT OF $219,454.44
TO PROFESSIONAL SERVICES AGREEMENT WITH CNS
ENGINEERS, INC., (A6594), FOR THE SOUTH PALM CANYON BRIDGE
REPLACEMENT AT TAHQUITZ CREEK CHANNEL, CITY PROJECT NO.
12-02, FEDERAL-AID PROJECT NO. BRLS-5282 (042).
From: David H. Ready, City Manager
Initiated by: Engineering Services Department
SUMMARY
The requested action will approve Amendment No. 3 to the Professional Services
Agreement (PSA) with CNS Engineers, Inc., (Agreement No. 6594) in the amount of
$219,454.44 for an increased total contract amount of$1,215,457.59 for the South Palm
Canyon Bridge Replacement at Tahquitz Creek Channel, City Project No. 12-02,
Federal Aid Project No. BRLS-5282(042), (Project).
RECOMMENDATION:
1) Approve Amendment No. 3 to Professional Services Agreement with CNS
Engineers, Inc., (Agreement No. 6594), in the amount of $219,454.44 for an
increased total contract amount of $1,215,457.59 for the South Palm Canyon
Bridge Replacement at Tahquitz Creek Channel, City Project No. 12-02, Federal
Aid Project No. BRLS-5282 (042); and
2) Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
The State of California Department of Transportation (Caltrans) inspects t h e
City's local bridges biennially in accordance with Title 23 of the Code of Federal
Regulations (Federal Highway Act). The bridge inspection results of each bridge,
ratings of all structural and functional elements, and the recommended repair or
rehabilitation works are summarized in a Bridge Inspection Report that is forwarded to
the City for any recommended or required actions.
ITEM NO. 'K
City Council Staff Report
November 1, 2017 - Page 2
Amendment No. 3 to CNS Agreement No. 6594
The existing South Palm Canyon Drive Bridge (State Bridge No. 56C0408) spanning
the Tahquitz Creek Channel was originally constructed in 1930. The structure was
widened in 1956. The bridge is a reinforced concrete earth-filled spandrel arch
structure. In 2009, the City received a Bridge Inspection Report that showed a
Sufficiency Rating (SR) of 37.1 with a status flag of "Structurally Deficient". However,
this "Structurally Deficient" classification does not imply that the bridge itself is not
safe, and the state has confirmed the bridge is structurally sound and can support
vehicle loads. The Structurally Deficient classification indicates that
structural redundancies are either inadequate or deficient. Under this
classification the rehabilitation or replacement of the bridge is eligible for federal
funding. A location map with a 500' radius is provided in Figure 2 for reference.
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Figure 1 - Location Map with 500' Radius
On June 26, 2012, the City prepared and submitted a funding application to Caltrans
for replacement of the South Palm Canyon Drive bridge at Tahquitz Creek Channel,
with a total estimated cost of $9,170,000 and requesting $8,118,201 in federal funds at
the federal match rate of 88.53%. Subsequently, Caltrans approved the City's request and
programmed these funds into the Highway Bridge Program (HBP).
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City Council Staff Report
November 1, 2017 - Page 3
Amendment No. 3 to CNS Agreement No. 6594
On September 18, 2013, the City received authorization from Caltrans to proceed with
the Project Approval and Environmental Document (PA/ED) phase of the Project, and
released $787,032 in programmed federal-aid funds towards the total PA/ED phase
cost of$889,000.
On September 3, 2014, the City Council approved a Professional Services Agreement
with CNS Engineers in the amount of $999,914.84 to begin the PA/ED phase of the
Project. The City initiated the PA/ED phase of the Project in October 2014 to provide
30% design of the Project, which serves as the basis for the California Environmental
Quality Act (CEQA) review.
On April 5, 2017, the City Council adopted the environmental CEQA document for the
Project. A Notice of Determination (NOD) for adopting the CEQA Initial Study / Mitigated
Negative Declaration (IS/MND) document was filed with the Sate Clearinghouse on
April 7, 2017.
As the Project is funded, in part, by federal funds, requiring local oversight by Caltrans,
the Project is also subject to environmental review pursuant to the National
Environmental Policy Act (NEPA). On May 3, 2017, Caltrans completed its
environmental pursuant to NEPA, and issued a Categorical Exclusion (CE) for the
Project.
In March 2017 the City requested that Caltrans program into the HBP an additional
$373,000 in funding for the PANED phase for the Project, of which $330,216 is federal
funds. On August 24, 2017, the City received Caltrans approved the City's request
and released an additional $330,216 in federal-aid funds. These additional funds were
programmed to initiate the final design (Plans, Specifications and Estimates [PS&E])
Phase of the Project.
CNS has provided the City with a proposal for the additional services to complete the
PS&E phase. Staff has reviewed the proposal and recommends approval of
Amendment No. 3 to the PSA with CNS (Agreement No. 6594) in the amount of
$219,454.44, included as Attachment 1.
ENVIRONMENTAL IMPACT:
Section 21084 of the California Public Resources Code requires Guidelines for
Implementation of the California Environmental Quality Act ("CEQA"). In accordance
with the CEQA Guidelines, the City acting as "Lead Agency" pursuant to CEQA,
previously completed an environmental analysis of the potential impacts resulting from
construction of the Project. On April 5, 2017, the City Council adopted Resolution No.
24201, approving and ordering the filing of a Mitigated Negative Declaration for the
Project. Subsequently, on April 7, 2017, staff filed a Notice of Determination with the
Riverside County Clerk and State Clearinghouse.
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City Council Staff Report
November 1, 2017 - Page 4
Amendment No. 3 to CNS Agreement No. 6594
Project. Subsequently, on April 7, 2017, staff filed a Notice of Determination with the
Riverside County Clerk and State Clearinghouse.
The Project is funded, in part, by federal funds, requiring local oversight by Caltrans. As
a federally funded project, the Project is subject to environmental review pursuant to the
National Environmental Policy Act ("NEPA"). On May 3, 2017, Caltrans, acting as the
lead agency pursuant to NEPA, made an environmental determination that the Project
does not individually or cumulatively have a significant impact on the environment as
defined by NEPA and is excluded from the requirements to prepare an Environmental
Assessment ("EA") or Environmental Impact Statement ("EIS"), and that the Project
qualifies for a Categorical Exclusion (CE) in accordance with 23 USC 326.
FISCAL IMPACT:
The Project is funded through Federal and Local sources, with 88.53% from the federal
Highway Bridge Program (HBP), and 11.47% from local match, which is
expected to come from Coachella Valley Association of Governments (CVAG)
Regional Measure "A". The CVAG funds will cover 75% of the local match
requirements, with the City of Palm Springs Local Measure "A" funds covering the
remaining 25% of the local match. Updated total project costs are estimated to be
approximately $9,170,000 as summarized in Table 1:
Table 1
Phase Federal HBP CVAG Regional Palm Springs Totals
Funds Measure A Local Measure
A
Preliminary $1,117,249 $108,563 $36,188 $1,262,000
Engineering
Right-of-Way $743,652 $72,261 $24,087 $840,000
Construction $6,257,300 $608,025 $202,675 $7,068,000
Totals $8,118,201 $788,849 $262,950 $9,170,000
It is important to note that the City's total cost for delivering this project is limited to
$262,950 of the total cost of$9,170,000 (or 2.9%) due to the federal funding awarded to
the City by Caltrans through the Highway Bridge Program, and the Regional Measure A
funding approved by CVAG for the Project.
Sufficient funding is available to approve Amendment No. 3 to the PSA with CNS in the
amount of$219,454.44 from the following accounts:
• Capital Project Fund, Account No. 261-4491-50317; $194,283.00
• Regional Measure A Fund, Account No. 134-4497-50317; $ 18,878.57
• Local Measure A Fund, Account No. 134-4498-50317; $ 6,292.87
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City Council Staff Report
November 1, 2017 - Page 5
Amendment No. 3 to CNS Agreement No. 6594
SUBMITTED:
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Thomas Garcia, P.E. Marcus L. Fu er, M A, P.E., P.L.S.
City Engineer Assistant City Manager
David H. Ready, Esq.,
City Manager
ATTACHMENT:
1. Amendment No. 3 to CNS Agreement No. 6594
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ATTACHMENT 1
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AMENDMENT NO. 3
TO PROFESSIONAL SERVICES AGREEMENT NO. 6594
WITH CNS ENGINEERS, INC.
SOUTH PALM CANYON BRIDGE REPLACEMENT AT TAHQUITZ CREEK CHANNEL,
CITY PROJECT NO. 12-02, FEDERAL AID PROJECT NO. BRLS-5282 (042)
THIS THIRD AMENDMENT TO Agreement No. 6594 for professional engineering and consulting
services, (herein "Amendment") made and entered into on the_day of , 2017, by and
between CITY OF PALM SPRINGS, a California charter City and municipal corporation, (herein "City"),
and CNS Engineers, Inc., (herein "Consultant'), is hereby amended as follows:
RECITALS
WHEREAS, City and Consultant entered into that Agreement No. 6594 to provide professional
engineering and consulting services for the City of Palm Springs ("Agreement'), as duly amended from
time to time;
WHEREAS, City requests Consultant to provide additional services for the South Palm Canyon Bridge
Replacement at Tahquitz Creek Channel, City Project No. 12-02, Federal Aid Project No. BRLS-5282
(042);
WHEREAS, the parties wish to amend the Agreement to extend the contract and provide for additional
professional services;
WHEREAS, the parties wish to amend the Agreement to increase costs for certain tasks, and to delete
Optional Tasks 4.1 and 4.2; and
NOW, THEREFORE, for good and sufficient consideration, the parties agree as follows:
Section 1. - Section 1.1 "Scope of Services" of the Agreement is hereby amended by adding additional
scope of work to Phase 1 Tasks 1.1, 1.2, 1.3, 2.2, and Phase 2 Tasks 1.1, 1.2, 1.3, 2.1, 2.2, 2.3, 2.4,
2.5, 2.6, 2.7, 2.8, 3.4, 4.4 and the deletion of Phase 2 Tasks 4.1 and 4.2 with associated tasks, shown
on Exhibit "A", attached hereto and incorporated herein.
Section 2. - Section 2.1 is hereby revised to reflect an increased maximum contract amount of One
Million, Two Hundred Fifteen Thousand Four Hundred Fifty Seven Dollars and Fifty Nine Cents
($1,215,457.59)
Section 3. - Exhibit "C" Schedule of Compensation is hereby revised to increase costs for certain tasks
in Phase II, shown on Exhibit "C", attached hereto and incorporated herein.
Section 4. - Exhibit "D" Schedule of Performance —is hereby revised to incorporate the additional
services into the schedule shown on Exhibit "D", attached hereto and incorporated herein.
Purchase Order Number(s): 15-0683
Agreement Number: 6594
Original City Council Approval: September 3, 2014
Original Contract Amount: $ 999,914.84
Amount of Previous Increase(s) $ (3,911.69)
Amount of This Increase $ 219,454.44
Total: $ 1,215,457.59
SIGNATURES ON NEXT PAGE
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IN WITNESS WHEREOF, the City and the Consultant have caused this Amendment No. 3 to be
executed on this day of , 2017. Except as specifically amended by this
Amendment No. 3, all terms and provisions of Agreement No. 6594 shall remain in full force and
effect.
CITY OF PALM SPRINGS, CALIFORNIA CONSULTANT
CNS Engineers, Inc.,
a California corporation
By By:
David H. Ready Signature (notarized)
City Manager
Name:
ATTEST:
Title:
By
Kathleen D. Hart
Interim City Clerk
APPROVED AS TO FORM:
By By:
Edward Kotkin Signature (notarized)
City Attorney
RECOMMENDED: Name:
By Title:
Marcus L. Fuller,
Assistant City Manager
By
Thomas Garcia
City Engineer
C $
EXHIBIT "A"
SCOPE OF WORK
General Scope of Work—Consultant shall provide the City with engineering and environmental
phase services related to the South Palm Canyon Drive Bridge at Tahquitz Creek Channel, City
Project No. 12-02, Federal Aid Project No. BHLO-5282(042) (hereinafter the "Project"). The
intent of the proposed project is to widen and replace the existing 4-lane bridge without
additional traffic lanes within the HBP-participating limits. The scope of work generally includes
all professional services associated with completion of the Project Approval / Environmental
Document ("PA/ED") Phase and the Final Design Phase. Preliminary and final design of the trail
undercrossing(s) if determined required in the PA&ED phase is not included in the scope. It is
assumed that the majority of the training retaining walls upstream and downstream of the bridge
will remain intact without a need of major structural modifications or reconstruction.
Technical Scope of Work
Phase 1 - Environmental Documents and Technical Studies
Task 1 - Project Management
Task 1.1 Project Administration and Project Controls
(Original Contract Scope)
Consultant's project administration procedures are generally outlined as follows: Upon receipt of
a formal Notice-To-Proceed (NTP) for the project, a project-specific work plan shall be
developed to strategize the team resources and detailed assignments. Consultant' work plan
shall typically consist of the following items - detailed scope of services; deliverables; schedule;
task budget; agency contacts; team member contacts; responsibility of team design disciplines;
and project-specific requirements. Consultant' project administration shall be conducted to
ensure timely progress reporting and billing, accurate project record keeping, monitoring of
costs, progress, deliverables and adherence to quality standards. Internal project coordination
meetings shall be conducted monthly through office meetings, conference calls and exchange
of emails, to maintain good project communication.
Schedule Control: During the project development, Consultant shall ensure that the schedule
adheres to all contractual requirements. The schedule will be constantly updated. Consultant
shall work closely with the City for the delivery requirements.
Document Control: All in-coming and out-going design and correspondence materials shall be
logged, and filed according to a project-specific document control system.
Accounting and Invoicing Procedures: Consultant shall follow general City and Caltrans
accounting and billing requirements. All man-hours, direct and indirect costs shall be tracked.
Exhibit"A"
Page 1 of 34 09
Cost Control: Project costs shall be verified on a monthly basis. Cost-to-date, estimated actual
percent completed, and estimated budget to complete by individual task at each invoicing period
will be documented.
Deliverables:monthly invoices, progress reports, schedule updates and document logs
(Extra Work for AMD No. 3)
Consultant shall carry out the general administration and project controls for the extra work
through the final design PS&E phase of the project.
Task 1.2 Meetings and Coordination
(Original Contract Scope)
This task shall include general management and coordination among the City, Consultant
Team, Caltrans, jurisdictional agencies, and other key stakeholders. Project meetings shall be
conducted to maintain good project communication in purposeful and concise meetings. Project
coordination shall be established by frequent progress review meetings or conference calls.
Project Development Team (PDT) meetings in the City Hall or by conference calls shall be
conducted.
A meeting agenda shall be prepared in advance. All action items listed in the meeting minutes
shall be reviewed in every meeting. Other typical procedures including preparing monthly
progress reports; establishing design criteria; posting project issues to all individuals; conducting
biweekly progress review for all engineering plans and reports; mitigating all independent check
and review comments; clearing communication lines to maintain the project schedule. Project
Manager and appropriate key task leaders or engineers shall attend the meetings.
(Extra Work for AMD No. 3)
Consultant shall plan for public informational meetings at least once a year throughout the
duration of the project to keep the public updated. Proper exhibits presenting bridge aesthetic
design, engineering features, traffic control measures during construction, funding sources, and
project schedule shall be prepared to support the public meetings.
Consultant shall carry out the general management and coordination including attending project
progress and focus meetings for the extra work through the final design PS&E phase of the
project.
Deliverables: meeting agendas, meeting minutes, and coordination memorandums
Task 1.3 Quality Assurance and Quality Control
(Original Contract Scope)
Consultant shall provide Quality Control and Quality Assurance (QC/QA) for all project
documents and plans to ensure that the project moves forward to delivery as quickly as
possible. Upon notice to proceed, the QC/QA procedures shall be clearly outlined for the project
team. These procedures shall include checklists for plan preparation, a-file sharing procedures
and document controls, and independent reviews by senior staff. Consultant shall review the
design documents to male sure that the design is consistent with the funding requirements so
that the review and approval process is expedited. Consultant shall make sure all right-of-way
acquisitions; easements; and utility relocation for the project are reasonable and efficient.
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(Extra Work for AMD No. 3)
Consultant shall provide quality control and quality assurance for all project documents related
to the extra work through the final design PS&E phase of the project.
Deliverables: Quality Control and Quality Assurance Plan
Task 2 - Planning and Project Development
Task 2.1 Research and Data Gathering
Consultant shall collect available existing reports, data, as-built plans, and information relevant
to the project from the City, Riverside County Flood Control and Water Conservation District
(RCFC&WCD), Caltrans, and other stakeholders and agencies.
Consultant shall conduct a field review meeting and a thorough site investigation with the City.
The field review meeting shall assist the Consultant in verifying plan information obtained in
data collection and research, clarifying the project scope, documenting existing street
improvements including public facilities and private developments, drainage conditions, flow
patterns, underground and overhead utilities, signing and striping, miscellaneous features, and
evaluating potential unforeseen issues that may cause delay to the project.
Deliverables: a document log showing all data obtained from the agencies, field review notes
and a photo log
Task 2.2 Surveys and Aerial Topographic Mapping
(Original Contract Scope)
Consultant's subconsultant shall perform the following services - obtain design aerial
topography at 1"=40' with 1' contours for the alignment within the project limits and of the
Tahquitz Creek Channel to perform Channel Hydraulic Study; utilize Zone 6 NAD83 US Feet
State Plane Coordinate System; list all control points on the base topographic mapping; obtain
color orthographic photography of the road and bridge alignment area; conduct field topographic
survey to locate existing aboveground facilities to include in base mapping; conduct field
topographic survey of all underground utility potholes and geotechnical boring locations; identify
all monuments located during field surveys on topographic mapping; tie the project to a
minimum of two (2) section corners and/or tract corners or to recorded points.
(Extra Work for AMD No. 3)
Consultant's subconsultant shall perform supplemental topographic survey and mapping for the
developer-proposed raised median that is to be constructed prior to the bridge work. The raised
median is to be constructed between Tahquitz Creek Channel and Mesquite Avenue. The
private development also includes curb, gutter, sidewalk and parkway improvements along
South Palm Canyon Drive from Tahquitz Creek Channel to south of the proposed Cameron
Way entrance intersection. The topographic mapping of the South Palm Canyon Drive
improvements is currently based on street improvement plans that have yet to be constructed.
The field surveyors shall conduct the survey and provide the mapping once the improvements
associated with the Cameron Development are constructed. This task includes field time and
office support. This task shall be conducted upon the completion of the construction of said
improvementss.
Deliverables: project topographic mapping in AutoCAD format showing those items contained
within task scope of services
Task 2.3 Right-of-Way Research and Base Mapping
Consultant's subconsultant shall obtain record data for parcels, rights-of-way, etc., verify
impacted properties and ownership, research upcoming projects by local agencies/utilities within
the project area, prepare project base mapping that includes information obtained above, show
at least two (2) existing coordinate points on each drawing sheet, list all legal documents on the
drawings, and provide adequate dimensions on each sheet.
Deliverables: digital base map file
Preliminary Title Work: Consultant's team member, OPC shall order eleven (11) preliminary title
reports, according to the assessor parcels being impacted and provide to all team members as
needed.
Right of Entries: Consultant's team member, OPC shall create four (4) necessary Right of Entry
documents, according to the ownership parcels being impacted, for engineering and
environmental surveys, securing approval from the City. OPC shall contact and negotiate with
private property owners and secure execution of required agreements. OPC shall facilitate any
payments from City to private property owners via mail.
Deliverables: Preliminary Title Reports (11); Right of Entry Agreements (4)
Task 2.4 Utility Research and Mapping
Utility Research: Consultant's subconsultant shall be the primary point of contact with utility
owners for identifying and verifying all utility facilities lying within existing and proposed rights of
way of planned construction, actively participate on Project Development Team, forward a letter
of introduction to the utility owners, and obtain utility owner as-built maps from all utility owners
within the project area and provide these to the design team for plotting. Based on preliminary
research several utility owners have facilities within the project or its surrounding area. The
exact locations of the following facilities will be verified: SCG — 4" MP Gas, Desert Water
Agency — 10" & 12" Water, SCE — Electric, Verizon — Phone/Fiber, Time Warner — Cable TV,
and City of Palm Springs—Sanitary Sewer.
Utility Mapping: Consultant's subconsultant shall compute and plot the utilities using the as-built
plans and the field survey data on a base file.
Deliverables:As-built plans from utility owners, letter of introduction to owners, digital utility base
file
Task 3 - Preliminary/Concept Plans
Task 3.1 Roadway Geometric Approval Drawings
The vertical alignment controlled by the soffit elevation and the bridge deck at the critical point
Shall be developed based on the existing vertical profile grades and the design speed of 45
mph. Two horizontal alternatives shall be evaluated; one to support a 64 feet wide curb-to-curb
section with 3 foot wide shoulders, and the second one to support a 70 foot wide curb-to-curb
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bridge section with 5 foot wide Class II bicycle lanes. Horizontal transitions from the existing 64
foot wide street section to the wider bridge section shall not exceed a ratio of 1:15. Each of the
two alternatives shall include redesign of the southbound bus bay turnout and one existing
driveway to a restaurant. Vertical Curve and Horizontal Taper lengths shall be called out with its
design speed to assure the design criteria is being met. With the limits of work established and
the proposed improvements shown, including the ultimate lane geometrics, areas of potential
concern or impacts shall be identified. Impacts, such as right-of-way requirements, utility
conflicts, driveway and access impediments, and location of construction limits shall be further
investigated to determine if an alternative design can mitigate these impacts. Preliminary design
quantities shall be calculated and an estimate of construction cost shall be prepared based on
current unit prices for the various items of work. At this level of completeness, a minimal 20%
contingency shall be added to the cost estimate.
Deliverables: 40 Scale Plan and Profile Alignment Study with one preferred alternative,
preliminary right of way requirements map, and construction cost estimate
Task 3.2 Preliminary Geotechnical Investigations
Preliminary Geotechnical Design Report (PGDR): The PGDR shall be prepared in accordance
with Caltrans Guidelines for Preparing Geotechnical Design Reports Version 1.3, to cover the
new roadway work and roadway widening, and standard plan structures. The report shall
provide the following items: project description, site history, expected subsurface conditions,
regional geology and seismicity, potential geologic hazards, potential construction difficulties,
boring location plan for the planned field exploration.
Preliminary Structure Foundation Report (PFR): The PFR shall be prepared in accordance with
Caltrans Guidelines for Preparing Structure Foundation Reports, (December 2009) to cover the
new bridge structure, which will include: a general project description, number location and
types of structures, structure-specific seismic recommendations, preliminary foundation
recommendations, boring location plan for the planned field exploration.
Deliverable: Preliminary Geotechnical Design Report and Preliminary Structure Foundation
Report
Task 3.3 Floodplain and Bridge Hydraulics Study
Consultant's subconsultant shall obtain floodplain base model for Tahquitz Creek Channel,
verify effective channel hydraulic model using current topography and construction, prepare
proposed condition channel hydraulic model to include the proposed bridge configuration,
prepare bridge scour analysis where applicable, prepare draft and final channel and bridge
hydraulic study.
Deliverables: Floodplain Study and Bridge Hydraulics Study Report
Task 3.4 Roadway Drainage Study
Consultant's subconsultant shall prepare roadway hydrology study based on tributary area to
South Palm Canyon Drive, and prepare roadway drainage study based on hydrologic
information.
Deliverables: Roadway Drainage Report
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Task 3.5 Preliminary Right-of-Way Cost Estimates
It is assumed analysis of right-of-way impacts shall be performed with regard to eleven (11)
separate ownership parcels. Consultant's subconsultant shall ascertain all relevant design plans
available for review of project impacts and coordinate with Project Design Team to review
impacts and confirm impact assumptions. Continuous coordination with Design Team shall
occur as new findings are revealed throughout field research phase. Subconsultant shall
physically view each site and record appropriate data. Online data of individual properties shall
be incorporated into field research, where necessary. Field research data shall be integrated
into appropriate cost estimating formats. Subconsultant's Field Agent and Property Analysts
shall meet to discuss data and draw impact conclusions and property remediation strategies, if
necessary. These initial property conclusions and strategies shall be reported to Design Team
to consider opportunities for creative problem-solving either in design or property remediation
strategies.
Once property remediation and design assumptions are finalized and property impact
conclusions are confirmed, data is finalized into the approved cost estimating formats,
incorporating findings and cost estimations with regard to utility facilities.
Property values for the affected parcels shall be estimated using traditionally accepted property
valuation techniques for partial acquisitions, as well as permanent and temporary easement
interests. Once relevant market data is gathered and applied to the subject properties, the cost
study shall estimate the probable values of land and any impacted improvements, as well as
associated damages, relocation assistance costs, demolition costs and cost-to-cure remediation
costs, if applicable.
Right-of-Way Data Sheet: Subconsultant shall gather all information and analysis gleaned from
the preparation of the right of way cost estimate, as well as information discovered regarding
utility impacts, and will prepare the latest approved Caltrans Right of Way Data Sheet form
according to the guidelines presented in the Caltrans Right of Way Manual. OPC shall
coordinate with relevant Caltrans District 8 representatives and/or design leads to address
comments and recommendations.
Deliverables: Cost Estimate Worksheet, Caltrans Right-of-Way Data Sheet form
Task 3.6 Bridge Type Selection Study
Based on the final approved roadway geometric design for the preferred alternative, Consultant
shall prepare preliminary bridge design in 30% design level including performing preliminary
structural design and seismic analyses in accordance with Caltrans bridge design standards.
The preliminary structure study shall be summarized in a Bridge Type Selection Report (BTSR).
In addition to the structure-related discussion, the BTSR shall include summary of engineering
studies in various disciplines including falsework (if required), utility relocation, stage
construction, constructability-related topics, and geotechnical evaluation. This step of bridge
type selection shall be completed before extensive bridge design work for final PS&E is
performed. The 30% bridge type selection design shall include a bridge general plan, a
foundation plan, detailed cost estimates and other pertinent information needed to determine
the proper structure type. Consultant shall submit the BTSR to the City for forwarding to
Structures Local Assistance (SLA)for review and concurrence.
Deliverables: Bridge Type Selection Report
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Task 3.7 Supplemental Engineering and Environmental Studies
The project scope is modified to include wider shoulders on the bridge deck, a longer bridge to
accommodate future bike trail undercrossings, and signal modifications at the intersection of
South Palm Canyon Drive and East Sunny Dunes Road. Consultant shall perform the additional
engineering and environmental studies in the PA&ED and Final Design phase of the work.
Implementation of the construction of the future bike trail undercrossings in the final design shall
be further determined by the City and is not included in this scope.
Task 3.8 Bridge Aesthetics Study and Visual Simulations
Bridge Aesthetics Study: Consultant shall contract with and direct the efforts of landscape
architects at David Evans & Associates (DEA) in the preparation of two (each) conceptual
alternative (sketches) for the bridge aesthetic elements which may include the following: barrier
recess enhancements (interior), railing, hardscape treatment, pilasters, channel walls, and
possibly an entry element. DEA shall necessitate a close and coordinated effort between team
members. This task includes coordination with the project team, City staff, Caltrans District 8
landscape architects (if applicable), outside agencies, and community groups. Preliminary cost
estimates shall be provided for each of the two proposed alternatives in each category. The final
report will depict the modifications desired from the review of the preliminary document.
DEA shall contract with the local artist, Sean Lockyer of Studio AR+D Architects, to the design
team. Mr. Locker shall assist the team landscape architect, Kim Rhodes of DEA, to develop two
separate bridge aesthetic concepts and a 3-D model presentation that illustrate the relationships
between the architecture of the proposed bridge and the adjacent landscape, creek and
buildings. The Palm Springs Public Arts Commission will review and select a preferred aesthetic
alternative that will be carried forward for the final design after the environmental clearance. The
conclusion of the bridge aesthetic study shall be summarized in a bridge aesthetic study report
that shall be used to support the bridge type selection report for submittal to Caltrans District 8
Local Assistance and Structures Local Assistance to secure the federal HBP funds.
Visual Simulation: Subconsultant shall contract for and manage preparation of one (1)
computer-generated high-resolution visual simulation studies of the proposed bride design,
establishing viewshed analyses and locations with City and Caltrans staff. Two rounds of
revisions are anticipated. Simulations shall use elevation data flown topography of the wash,
existing bridge and surrounding lands, and the new bridge shall be modeled based on design
data provided by project engineers.
Deliverables: The preparation of two concepts for each of the bridge aesthetic components,
supporting cost estimates, attendance of two meetings with City staff, one meeting with the
Public Arts Commission, and one with City Council (if required), the preparation of an aesthetic
design report, one photo visual simulation.
Task 4: Environmental Approval
Assumptions for the Environmental Technical Studies
For the environmental and permitting tasks associated with this scope, the following
assumptions have been made: (1) project will replace the existing 4-lane South Palm Canyon
Drive Bridge over Tahquitz Creek Channel with a new 4-lane bride and associated
enhancements, (2) it is expected that the National Environmental Policy Act (NEPA) document
will be a Categorical Exclusion (CE); (3) that the California Environmental Quality Act (CEQA)
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document will be an Initial Study and Mitigated Negative Declaration (IS/MND); (4) the California
Department of Transportation (Caltrans) will be the lead agency under NEPA and the City of
Palm Springs will be the lead agency under CEQA, and (5) the project does not directly impact
Native American allottee or tribal lands.
It is also assumed that the area of permanent disturbance to "waters of the US"will be less than
one-half acre and that the USACE will process and approve a 404 Nationwide permit for this
project. Therefore, no additional NEPA analysis should be required by the Corps to process and
approve the subject 404 permit.
Preparation of all technical analyses and reports shall follow all applicable local, state, and
federal environmental guidelines, primarily consisting of the Caltrans Standard Environmental
Reference (SER), Caltrans Local Assistance Procedures Manual, state CEQA Guidelines and
the City Rules to Implement CEQA, and FHWA Technical Advisory 6640.81 Guidance on
Preparing and Processing Environmental and Section 4(0 Documents. The formats to be used
for the technical studies shall follow the guidance available on the Caltrans SER website as of
the date that those studies are initiated.
Unless otherwise noted, the deliverables for the following technical studies will be a separate
bound report including a standardized project description, a methodology relevant to each topic
area, description of the affected environment, impact assessment, and mitigation measures.
For this scope of work, the technical studies for which a specific scope of work has been
included have been assumed based on a review of existing project information. If additional
studies are identified during the environmental phase of the project a scope of work and cost
shall be submitted for approval prior to their initiation. No effort beyond that included in this
scope of work is assumed or included.
The following assumptions have been made with regard to the technical studies that shall be
prepared:
• With the possible exception of burrowing owl, focused protocol surveys for individual plant
and/or wildlife species are not included in this scope and cost. Neither protocol plant or
wildlife surveys are expected to be required for this project. A scope of work and cost shall
be submitted for approval for any species-specific surveys specified under the Natural
Environment Study. If additional focused surveys are identified during the biological field
reconnaissance then this shall be communicated to the City and a scope and cost for this
work shall be provided.
• Section 7 consultation shall not be required.
• A maximum of one build alternative shall be evaluated.
• NEPA/404 integration process shall not be required.
Task 4.1 Preliminary Environmental Study (PES)
Consultant's subconsultant shall be responsible for the preparation of the draft and final
Preliminary Environmental Study (PES) form and associated research and supporting
documentation. This task shall incorporate results from the City/Caltrans field review meeting,
and other consultations, and site investigations, which shall also identify what environmental
technical studies are required and what the scope of these studies should be. Provision is made
for twb revisions to the PES. In coordination with the City and project engineers, subconsultant
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shall further develop and complete the draft Area of Potential Effect (APE) map. Provision is
made for two revisions to the APE.
Deliverables: Preliminary Environmental Studies (PES) Form with Field Review Form, ISA
Checklist and VIA Questionnaire
Task 4.2 Traffic Study
Study Orientation, Scope Refinement, and Project Management: Consultant's subconsultant
project manager shall attend a kick-off meeting for the project. Subconsultant shall attend PDT
meetings for the project duration.
Define Study Area and Data Collection: The study area is defined to include the analysis of up
to eight (8) arterial intersections and five (5) roadway segments. The study area must be large
enough to analyze the potential construction impacts for the potential detour routes during the
bridge construction. Peak period intersection turning movement counts shall be collected for up
to eight (8) intersections during the AM and PM peak hours. Average daily traffic counts (ADT)
shall be collected for up to five (5) roadway segments. Subconsultant shall observe and
inventory roadway geometrics, existing traffic operations, and any other relevant information.
The counts shall be taken by subconsultant personnel or by a traffic count specialist, depending
upon scheduling and availability. If any additional arterial intersections must be analyzed, extra
work compensation may be requested.
Traffic Analysis: Subconsultant shall prepare a traffic study that summarizes the evaluation of
each final alternative that is included for complete analysis in the environmental document. The
study shall identify traffic impacts, mitigation measures, and potentially unmitigated impacts.
Traffic analysis software, appropriate for evaluating existing and future conditions such as
SYNCHRO or Traffix, shall be used in the analysis. The analysis shall follow City guidelines and
standards, including use of the Highway Capacity Manual (HCM) methodology in determining
intersection level-of-service. The traffic study shall include a full analysis of construction-related
impacts for any alternative that proposes to partially or fully close South Palm Canyon Drive.
This shall include the evaluation of traffic conditions along detour routes and potential mitigation
measures where appropriate. KOA shall develop drawings showing conceptual mitigation
measures through restriping, signal modifications, or turning lanes along detour routes.
Mitigation requiring physical road construction for off-site detours is not envisioned at off-site
locations. The study shall present all information prepared by KOA, including existing (2014)
traffic conditions, opening year, long range year (open year + 20 years), traffic impacts,
mitigations/recommendations, consideration of other modes of transportation, traffic
management and traffic control plans for construction alternatives, construction traffic impacts
and mitigation measures, and conclusion.
Submittal and Review of Reports: Any proper or reasonable revisions shall be incorporated into
the traffic study in order to be fully responsive to the Scope of Services. Reasonable revisions
include any corrections to the report within the general scope of work, but exclude any traffic
data collection or analysis at any locations except as specified in the scope.
Deliverables: traffic study report
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Task 4.3 Phase I Initial Site Assessment
Consultant's subconsultant shall prepare an Initial Site Assessment (ISA) Checklist in
accordance with the Project Development Procedures Manual. Subconsultant shall also conduct
a detailed environmental site assessment, including a Phase I hazardous materials assessment
of the project site. The Phase I assessment shall be prepared in conformance with the American
Society for Testing and Materials (ASTM) Standard E1527-05 "Standard Practice for
Environmental Site Assessments: Phase I Environmental Site Assessment Process".
The aerial deposition of lead (ADL) study shall assess the concentrations of aerially deposited
lead in soil along South Palm Canyon Drive within the proposed bridge construction area. This
soil study shall be conducted in accordance with EPA SW-846 and Caltrans protocols. Soil
samples shall be collected from 10 locations along the length of the project fronting South Palm
Canyon Road. The soil sampling locations shall be spaced at approximately 10-meter (30 feet)
intervals. Each boring shall be placed approximately 1 meter (3.3 feet) from the roadway's
paved surface. A hand auger shall be used to drill down and collect samples at each boring
location. Soil shall be collected from each boring at the following three depths: between 0 and
0.15 meter(0 and 6 inches), between 0.15 and 0.31 meter (6 and 12 inches), and between 0.46
and 0.61 meter(18 and 24 inches).
The collected soil sample shall be delivered to a State-accredited laboratory for chemical
analyses. Each collected soil sample (30 total) shall be analyzed for lead using EPA Method
6010B. Ten percent of the samples (3 total) shall be analyzed for soluble lead (synthetic
precipitation leaching procedure; leached with deionized water) using EPA Method 6000/7000
series. Three of the samples shall be analyzed for pH using EPA Method 9045. In addition to
lead in soil, yellow striping paint on South Palm Canyon Drive shall also be tested for the
presence of lead. The collected paint chip samples shall be analyzed for lead using EPA
Method 6010B. Up to two revisions to the ISA and based on Caltrans comments shall be
provided.
Phase I/Asbestos Survey Services shall also be provided and include conducting a site visit of
bridge and conducting a complete asbestos-containing inspection. Up to 12 samples shall be
collected, as appropriate, and tested materials suspected of potentially containing asbestos.
Subconsultant shall prepare and submit asbestos samples to a certified laboratory for analysis
by Polarized Light Microscopy for 24 hour TAT. Finally, subconsultant shall prepare written
report, including exhibits and lab results, for inclusion as attachment to final Phase I report or as
a freestanding report.
Deliverables: An Initial Site Assessment (ISA) Checklist, integrated environmental site
assessment, and ADL and asbestos reports with descriptions of methodologies, including
literature search, interviews, survey and sampling approaches, data collection and analysis, and
full documentation.
Task 4.4 Water Quality Assessment Report (WQAR)
Consultant's subconsultant shall prepare a Water Quality Assessment Report (WQAR) to
support the environmental clearances of the preferred project alternative. The content and
format of the WQAR shall be as set forth in Caltrans WQAR guidance dated June 2012.
The primary purpose of the WQAR is to fulfill the requirements of the National Environmental
Policy Act (NEPA) and the California Environmental Quality Act (CEQA), and to provide
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information to assist with National Pollutant Discharge Elimination System (NPDES) permitting.
The WQAR shall include a discussion of the proposed project, the physical setting of the project
area, and the regulatory framework with respect to water quality. The WQAR shall provide data
on surface water and groundwater resources within the project area and their water quality
health, describe water quality impairments and beneficial uses, identify potential water quality
impacts/benefits associated with the proposed project, and recommend avoidance and/or
minimization measures for potentially adverse impacts. The WQAR is not intended to make
conclusions regarding the significance of the impacts as said determinations are to be
addressed in the NEPA/CEQA documents based on information provided in the WQAR.
Deliverables: WQAR
Task 4.5 Location Hydraulic Study and Summary Floodplain Encroachment Report
Consultant's subconsultant shall prepare Bridge Location Hydraulic Study memorandum and
Summary Floodplain Encroachment memorandum per Caltrans' requirements.
Deliverables: LHS and SFER
Task 4.6 Biological Resources Study (Natural Environmental Study)
Consultant's subconsultant shall prepare the NES for this project. In conjunction with the
preparation of the NES, subconsultant shall contract for and manage AMEC biologists in the
preparation of a general biological resource assessment. Previous resource studies conducted
on these and nearby lands shall be evaluated, previous management and mitigation programs
shall be reviewed, and the relationship of the South Palm Canyon Drive Bridge at Tahquitz
Creek Channel project to other approved projects in the wash and vicinity shall also be
assessed. With the possible exception of burrowing owl, no protocol surveys are expected to be
required for this project. The project is a "Covered Activity" under the Coachella Valley MSHCP,
and mitigation provided by the Coachella Valley MSHCP shall be maximized.
The biological resources assessment shall include performance of a literature review for the
Project site to determine if any sensitive biological resources have been reported in the Project
area. As a part of this task, previous biological reports prepared for projects in the vicinity,
including the Belardo Road and Bridge project, recent aerial photographs, and other pertinent
documents from the consultant's library and project files (e.g., other biological surveys from the
general vicinity) shall be utilized. Consultant shall also review the Department of Fish and
Wildlife's (CDFW's) California Natural Diversity Database, California Native Plant Society's
(CNPS) Rare and Endangered Vascular Plants of California, and other readily available
biological information. As a part of the literature review analysis, readily available previous
resource studies conducted for the project site and nearby lands shall be evaluated, previous
management and mitigation programs shall be reviewed, and the relationship of the South Palm
Canyon Drive Bridge at Tahquitz Channel project to other approved projects in the vicinity shall
also be assessed.
A field reconnaissance survey and general habitat evaluation shall be conducted at the project
site. The consulting biologists shall evaluate the suitability of existing habitat on the site to
support special-status species with special attention for burrowing owl. The type(s) of vegetation
shall be characterized, and dominant plants identified. Human disturbance levelsi shall also be
characterized. Field notes shall include any wildlife species observed or detected on-site and in
immediately adjacent areas.
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The consulting biologists shall prepare a biological resources report summarizing the results of
the literature review, biological field reconnaissance and findings which shall include
recommendations for further biological studies (if necessary). The report shall describe the
survey methods employed, present the results of the fieldwork, assess the potential for
additional sensitive resources to occur on the site, identify regulatory issues related to the
resources on the site, and recommend potential mitigation measures. A draft report shall be
provided to accompany and support the NES. Provisions are made for one report revision.
Burrowing Owl Protocol Survey: As noted above, a habitat suitability evaluation shall be
conducted for the burrowing owl. If the owl has the potential to occur on site or in the immediate
vicinity, focused protocol owl survey for burrowing owl shall be conducted by a qualified
biologist. All areas to be evaluated shall be examined carefully for habitat characteristics and
disturbance factors. The study area for this work is assumed to be the proposed project footprint
and appropriate buffer area. It is assumed that access for the survey will be granted by the
property owners based on the right of entry secured by OPC. Potentially suitable habitat shall
be mapped. No permits are required to perform a habitat evaluation, but the biologist must be
experienced with the species' biology, identification of direct and indirect sign, and physical
characteristics of potentially suitable habitat. Habitat evaluations for this species can be
performed any time of year. A burrowing owl survey and mitigation report (if needed) shall be
prepared and the results shall be directly incorporated into the NES.
The survey window for this work is limited to March 1 and August 31 and the survey consists of
four visits made to all potential habitats on four separate days. Site surveys can be conducted
outside the survey window with the express permission of the CDFW. The site visits need to
occur during one hour before sunrise to two hours after and/or two hours before sunset to one
hour after. The results of the focused survey for Burrowing Owl shall be directly incorporated
into the NES.
Deliverables: Natural Environmental Study and Protocol Owl Survey(if needed).
Task 4.7 Wetland Delineation and Assessment
Consultant's subconsultant and its consulting biologists shall conduct a state and federal
jurisdictional delineation to establish waters of the state and of the US. The delineation shall
also determine whether and to what extent wetlands, as defined by Federal Regulations, occur
within and could be impacted by the proposed bridge project. The results of the delineation shall
also be incorporated into the bio report and the Section 1600 and 404 permits, as necessary.
The jurisdictional delineation shall be prepared in accordance with methodology in the USACE
1987 Wetlands Delineation Manual, Arid West Supplement and applicable definitions in the
California Fish and Game Code. Tasks associated with this effort include coordination with
USACE, CDFW and CRWQCB, and include (1) review existing literature related to the site
including historical topographic maps and aerial photos, National Wetland Inventory Maps, Soil
Surveys, and any previous USACE 404 Permit, etc. in order to determine potential jurisdictional
water. Consultant shall review preliminary engineering plans for the project to assess potential
impacts to waters in the area, (2) conduct field survey to collect data upstream and downstream
of the site location, evaluate soils, vegetation and hydrologic conditions on the site, and
delineate jurisdictional waters using approved state and federal methods and collect data using
GPS with sub-meter accuracy.
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Deliverables: A Jurisdictional Determination and Delineation Report that defines methods and
results of the field assessment. Boundaries of jurisdictional waters shall be overlaid onto aerial
photographs for identification. Proposed impact areas shall be overlaid onto the aerial
photograph to identify and quantify impacts. Approximate calculations of the amount of acreage
of waters to be impacted(if any) by the project shall also be provided.
Task 4.8 Section 4(fl De Minimis
Consultant's subconsultant shall evaluate the potential of the proposed project to have an
adverse impact on community recreational resources, including trails and bike paths. This
assessment shall be conducted in conformance with FHWA Technical Advisory 6640.81
Guidance on Preparing and Processing Environmental and Section 4(0 Documents. It is
expected that De Minimus findings can be made by the City and that these findings will satisfy
Caltrans with regard to possible impacts to recreational facilities.
Deliverables: Draft and secure signed Section 4(f) De Minimus Letter from City, as appropriate.
Task 4.9 Visual Resources Technical Memorandum
Consultant's subconsultant shall proceed with a stepped approach to visual impact assessment,
first preparing a scenic resources evaluation as permitted in the Caltrans SER. This work will be
rolled into the preparation of Visual Impact Assessment Technical Memorandum. The Visual
Impact Assessment Technical Memorandum will be prepared in conformance with the FHWA
VIA Guidelines.
Deliverables: Scenic Resources Evaluation, Visual Impact Assessment (FHWA/Caltrans
compliant) and Visual Impact Assessment Technical Memorandum
Task 4.10 Cultural Resources Study (ASR/HPSR/APE)
Consultant's subconsultant shall contract for and manage archaeological and historic property
research and documentation, as well as consultation with the Native American Heritage
Commission, the Agua Caliente Band of Cahuilla Indians and Caltrans, and preparation of
reports in conformance with CEQA and Section 106 of the Historic Preservation Act.
Subconsultant shall also coordinate with Caltrans on Section 106 jurisdiction and establish the
appropriate procedure for expedited Section 106 approval. An Area of Potential Effect exhibit
shall be prepared and submitted to Caltrans for approval. Subtasks include the following:
1. Contact and maintain communication with Caltrans to ensure that all the issues are known
and addressed; production of maps supporting the APE on the appropriate current USGS
7.5' quadrangle and applicable historic maps to use for the records search, background
research, and for inclusion in the report, as needed;
2. Conduct a historical/archaeological resources records search at the Eastern Information
Center at University of California, Riverside;
3. Pursue general historical background research based on the APE and its environs;
4. Request a sacred lands record search from the Native American Heritage Commission and
contact local Native American representatives regarding Native American resources in and
around the project area, as required by Caltrans and Section 106;
5. Consult with Agua Caliente Band of Cahuilla Indians and maintain open channels of
communication with the Tribe throughout the course of the study;
6. Conduct a field survey of the APE following standard professional archaeological
procedures;
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7. Conduct specific historical studies, including archival research, interviews, and including
consultations with local historical societies and/or other representatives of the local
community concerning the APE, as necessary, to determine past land uses and owners and
to explore historical associations;
8. Prepare a Draft Historical Properties Survey Report (HPSR) and an Archaeological Survey
Report (ASR) according to Caltrans guidelines to document the findings of the procedures
outlined above, identify potential historic properties within or adjacent to the APE, evaluate
their integrity and historical significance under criteria for the National Register of Historic
Places, incorporate comments and recommendations from local Tribes (if any), and
recommend subsequent courses of actions regarding cultural resources, if necessary;
9. Review comments, plan and organize responses to comments, and prepare the final
versions of the reports for Caltrans approval.
Deliverables: Historical Properties Survey Report (HPSR) and an Archaeological Survey Report
(ASR);APE map
Task 4.11 Air Quality Study (CEQA Purpose)
Consultant's subconsultant shall conduct research, analysis and review of literature and other
documentation to prepare an analysis of air quality impacts associate the project. The
assessment of construction activities shall include quantifying emissions from demolition, site
preparation and grading, use of construction equipment, haul trips and material deliveries,
construction workers commute, and bridge construction activities. GHG emissions shall also be
quantified and analyzed pursuant to thresholds. Tasks shall include coordinating with agencies,
project team, City staff, Caltrans, and others during the project's environmental review process.
If the AQ & GHG Report concludes that emissions exceed established thresholds then
subconsultant shall identify mitigation measures that will minimize impacts.
Deliverables: CEQA Level Air Quality and GHG Analysis and Report
Task 4.12 Draft Environmental Document (CEQA IS/MND)
Consultant's subconsultant shall prepare and process an integrated City-compliant CEQA Initial
Study/Mitigated Negative Declaration based on the preliminary scoping activities set forth in this
scope of work. The City CEQA IS/MND shall analyze the Preferred Project/Proposed Action
selected by the City. The Initial Study/Mitigated Negative Declaration shall also include a
comprehensive Mitigation Monitoring and Reporting Program for each category where mitigation
is required. It is assumed that the City will adopt a Mitigated Negative Declaration. A screen
check draft of the IS/MND shall be provided to the City and engineering team and revised as
required prior to transmittal. The City of Palm Springs shall be the CEQA Lead Agency. The
California Department of Fish and Wildlife (CDFW) shall be a CEQA Responsible Agency, shall
be provided with the opportunity to comment on the IS/MND and shall use the adopted IS/MND
to process and issue a Streambed Alteration Agreement. The California Regional Water Quality
Control Board (CRWQCB) shall also be a Responsible Agency and shall use the approved
CEQA IS/MND to process and provide a Section 401 CWA certification. Subconsultant shall
also prepare CEQA and City-compliant CEQA Exemptions for City adoption for any needed
geotechnical boring, utility potholing and other qualifying exploratory activities in the project
area.
Deliverables: CEQA and City-compliant Initial Study/Mitigated Negative Declaration with
Mitigation Monitoring and Reporting Program; CEQA Exemptions.
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Task 4.13 Circulate Draft Environmental Document and Respond Comments (CEQA)
This task shall include preparation of IS/MND transmittal list and document transmittal based on
City-approved agency transmittal list provided to and approved by City Public Works and
Planning Departments, and surrounding property owner notification package with a 300-foot
radius (per City Public Works). Subconsultant shall also prepare a Notice of Completion for
transmittal to the Riverside County Clerk and the State Clearinghouse (SCH) for posting for a
30-day period. The SCH shall also be provided with the required 15 copies of the IS/MND
and/or CD of same for SCH distribution. The use of the CEQA Initial Study/Mitigated Negative
Declaration shall go forward once certain that this approach will not be inconsistent with
Caltrans NEPA actions.
Deliverables: IS/MND transmittal list, document/CD printing and transmittal of Draft IS/MND,
and draft response to comments. Notice of Completion; SCH and general transmittal of Draft
IS/MND document and NOC
Task 4.14 Final Environmental Document (CEQA IS/MND)
City and State Clearinghouse shall collect any comments received on the draft CEQA
document, and shall provide same to Consultant's subconsultant for verbatim restatement and
formal response. Subconsultant shall affect any necessary changes to environmental
documents needed to memorialize changes in mitigation measures or findings. Once final action
has been taken by the City, the final (approved) CEQA IS/MND and supporting documents shall
be provided to the City.
Deliverables: Final IS/MND document
Task 4.15 File Notice of Determination (CEQA)
Consultant's subconsultant shall prepare a draft staff report and adoption resolution for the
approval of the CEQA action. Subconsultant staff shall attend and present, as needed,
information to the City Council on the environmental and permitting portions of the project.
Subconsultant shall also prepare the Notice of Determination (NOD) following the adoption of
the CEQA document by the City. The drafted NOD shall be submitted to the City for signature
and delivered to the Riverside County Clerk and to the State Clearinghouse to initiate the
statutory 30-day appeal period. A copy of the posted NOD shall be provided to the City upon
receipt.
Deliverables: Draft & Final Staff Report, Adoption Resolution, Notice of Determination & filing of
same with County Clerk and State Clearinghouse
Phase 2 - Civil Engineering Design (Plans, Specifications and Estimates - PS&E)
Task 1 - Final Design Reports and Studies
Task 1.1 Utility Potholing
(Original Contract Scope)
Potholing shall be performed to determine the final disposition of all of the undergrounds utilities.
All overhead facilities within the project area appear to be away from proposed construction and
shall be protected in place. It is assumed that up to ten (10) potholes shall be required. More
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specifically, Consultant's subconsultant shall coordinate the identification of necessary potholes
for the project with both the design team and affected utility owners, coordinate the actual
potholing activity and issue Notice to Owner to Pothole and potholing sub-contractor.
Subconsultant shall review and verify with the design team the conflicting utility facilities based
on the results of the potholing. The potholes will be surveyed by another subconsultant on the
team and the data will be reflected on the utility base map.
(Extra Work for AMD No. 3)
Consultant shall obtain updated bids from utility potholing contractors.
Deliverables:potholed data and updated utility base map
Task 1.2 Geotechnical Design Reports
(Original Contract Scope)
Geotechnical Design Report (GDR): Consultant's subconsultant shall prepare the GDR in
accordance with Caltrans Guidelines for Preparing Geotechnical Design Reports Version 1.3, to
cover the new roadway work and roadway widening, and standard plan structures. The report
will include a general project description, copies of the boring logs, boring location plan, LOTB's
for the Standard Plan Structures, and the results of the field and laboratory testing. All
recommendations will be in accordance with the 2007 AASHTO LRFD Bridge Design
Specifications and Caltrans Memos to Designers 3-1 and 4-1. SC&SC proposes to drill a total of
2 borings to a depth of about 50 feet below the existing ground surface or auger refusal
whichever is less. The Geotechnical Design Report shall provide the following:
• Copies of the laboratory testing results
• Seismic Design Criteria
• Cut and fill requirements and any special issues regarding groundwater, difficult
excavation, expansive soils or other hazards encountered in the borings
• Slope stability analyses shall be performed on all the new slopes and recommendations
for construction will also be included
• Recommendations for the reuse of excavated materials and volumes of such (swell
and/or shrinkage factors to be applied) and the quantity of import/export fill will be
estimated
• Based upon the results of the corrosion testing, recommendations for utilities and buried
metal conduits shall be included
• Foundation and construction recommendations for the Standard Plan structures
• Grain size distributions for scour analyses
• New structural pavement sections and recommendations for connecting into the existing
pavement sections shall will also be included
The City will issue no fee encroachment permits and inspection costs.
Bridge Foundation Report: SC&ST shall prepare the Bridge Foundation Report in accordance
with Caltrans Guidelines for Preparing Structure Foundation Reports, (December 2009) to cover
the new bridge structure, which will include a general project description, copies of the Boring
Logs, Boring Location Plan, LOTB's for the Structures, and the results of the field and laboratory
testing. All foundation recommendations shall be in accordance with the 2007 AASHTO LRFD
Bridge Design Specifications and Caltrans Memos to Designers. The borings performed for the
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geotechnical design report shall be included for the structure foundation report. The Structure
Foundation Report shall provide the following:
• Copies of the laboratory testing results
• Seismic Design Criteria
• Structure foundation type and footing elevations
• Any special issues regarding groundwater, difficult excavation, expansive soils or other
hazards encountered in the borings
• Specified and design pile tip elevations shall be provided
• Allowable bearing capacities and other data needed to evaluate the selected foundation
shall be provided
• Anticipated fill settlement periods needed to prevent excess differential settlement
between the structure and adjacent roadway approaches
• Design parameters and potential construction difficulties shall be identified and
addressed in the Structure Foundation Report, together with the proper mitigation
measures
• For the bridge structure, alternative types of foundations shall be evaluated in
consultation with the project engineer to allow selection of the most suitable type of
foundation
(Extra Work for AMD No. 3)
Subconsultant shall coordinate with the Agua Caliente Band of Cahuilla Indians (ACBCI) Tribe
to arrange cultural monitoring during geotechnical exploratory drilling, and shall provide project
coordination related to securing an agreement with the Tribe to accommodate the inspection
schedule of the cultural monitor assigned by the Tribe during the geotechnical drilling
operations. The cost of the cultural monitoring will be paid by the City.
Deliverable: Geotechnical Design Report and Structure Foundation Report
Task 1.3 Storm Water Pollution Prevention Plan (SWPPP)
(Original Contract Scope)
Consultant's subconsultant shall prepare the Storm Water Pollution Prevention Plan (SWPPP)
for the preferred project alternative. The SWPPP shall meet the requirements set forth in the
California Construction General Permit, Order 2009-0009-DWQ as amended by Orders 2010-
0014-DWQ and 2012-0006-DWQ (California CGP). The SWPPP shall be prepared using the
CASQA Template and shall be signed by a Qualified SWPPP Developer(QSD).
The SWPPP shall address the required elements including: project pollutants and their sources,
including control measures (BMPs); identification of non-storm water discharges and measures
for their elimination, control, or treatment; BMPs that are effective and result in the reduction or
elimination of pollutants in storm water and authorized non-storm water discharges; BMPs for
control of site run-on; BMPs to stabilize soils disturbed by construction; and a description of
post-construction BMPs incorporated into the project design to control the discharge of
pollutants from the completed project.
The Legally Responsible Person (LRP) as defined in the California CGP, or the LRP's designee,
shall provide Consultant with project-specific information required for preparing the SWPPP.
Such information shall include but not be limited to: the agency name and address; the LRP
name and contact information; the anticipated construction start date and construction duration;
information regarding the post-construction BMPs incorporated into the project to comply with
local requirements; and bid ready project plans in electronic format.
(Extra Work for AMD No. 3)
Project Registration in SMARTS — Consultant's subconsultant shall electronically file Permit
Registration Documents (PRDs) in the State's Storm Water Multi-Application Reporting and
Tracking System (SMARTS). PRDs shall consist of the Notice of Intent, Risk Assessment, Site
Map, SWPPP, and Signed Certification Statement. Subconsultant shall assist the Legally
Responsible Person (LRP) in establishing and/or logging in to SMARTS, adding subconsultant
as a Data Submitter, and certifying the PRDs. Subconsultant shall pay the first-year annual fee
for up to 5 acres of total disturbance (project and laydown yard). Work on this task is in
accordance with California Construction General Permit, Order 2009-0009-DWQ as amended
by Orders 2010-0014-DWQ and 2012-0006-DWQ (California CGP) and fees in place as of April
2017.
Deliverables: One electronic copy of the draft California CGP SWPPP, One comment response
matrix for the draft California CGP SWPPP, One electronic copy of the final California CGP
SWPPP
Task 1.4 Utility Relocation Coordination
Consultant's subconsultant shall provide utility coordination for all utilities within the project area.
OPC shall manage the utility coordination process, issue required notices to the utility owners,
review liability claims, make recommendation for approval, prepare and submit utility
agreements to owners, and prepare the utility portion of the Right of Way Certification. A more
detailed list of activities required to successfully coordinate utility relocations is as follows:
1. Review and verify with the Design Team the conflicting utility facilities based on the
results of the potholing.
2. Coordinate and plan with the utility owners and their designers, as needed, to discuss
project design, potential conflicts, relocation alternatives, and resolution to conflicts.
3. Issue Relocation Claim Letters to conflicting utility owners.
4. Determine liability for each utility company that is impacted by the project. Clearly
document this information in a formal Report of Investigation.
5. Obtain detailed scopes of work from the utility companies for relocation, estimated start
and completion dates, and proposed cost to perform and complete the job.
6. Issue Notice to Owner to relocate utilities.
7. Work with the project manager and utility owner to confirm the Utility Relocation Plan is
compatible with permit requirements and utility agreements are accurately and properly
prepared.
8. Assist in obtaining permits, licenses, and replacement easements as necessary for utility
relocations.
9. Process invoicing and payments for utility relocation work.
10. Obtain final drawings and as-builts from the utility owners and confirm that all items of
work have been completed by the utility owner.
11. Confirm all easement and property rights have been properly conveyed to utility owners
as necessary.
12. Prepare the Utility Section of the Right of Way Certification and any required Federal Aid
documentation.
Deliverables: Relocation Plans from Utility Owners, Relocation Claim Letters, Notice to Owners,
Reports of Investigation, Utility Agreements (as applicable), Easement Documents (as
applicable)
Task 2 - Plans, Specifications and Estimates (PS&E)
Civil Roadway PS&E
Task 2.1 65% Roadway Plans
(Original Contract Scope)
Upon the acceptance of the 30% Conceptual Review (GAD's), Consultant shall prepare the
65% Complete Plans based on the preliminary geometric layout consisting of a Title Sheet, one
Typical Section and Detail Sheet, and one 40-Scale Plan and Profile sheet. All elements of the
work is included in the 65% Roadway Plans, however, some details may be remaining for the
95% Submittal. The title sheet shall be prepared in accordance with City of Palm Springs
standards and includes the project title, vicinity map, sheet index, general notes and other
information in accordance with the City's format. The typical Section Sheet shall include the
typical street sections and notes. Non-standard details may be provided on this sheet as well as
a full listing of roadway construction and removal notes. The Roadway plan and profile shall
show the existing topography, limits of work, construction notes, right of way, utilities, and other
general design elements. Centerline, top of curb, and/or edge of pavement design shall be
provided on the profile. The cost estimate shall receive a general progress update with the
contingency reduced to 15%. Consultant shall prepare channel modification plans for the
retaining walls within the channel. It is assumed that the existing retaining walls shall be
protected in place to the maximum extent possible to allow for the expansion of the new bridge.
Subconsultant shall expand for roadway drainage plans and details, and prepare 65% roadway
drainage design drawings.
Deliverables:65% roadway, drainage and channel modifications plans
Landscape Modification Plans: Subconsultant's landscape architects and irrigation designers
shall prepare final planting and irrigation plans for the bridge approach landscaping (up to four
quadrants and the northerly raised median).
Preliminary Conceptual Plan: Subconsultant shall prepare one black and white concept layout
for the bridge approach and median improvements - indicating the placement of trees, palms,
shrubs and desert accents (hardscape improvements are not included herewith). These plans
will be `quick' representations of the proposed layout such that the team can move forward with
a design that meets agency requirements. Upon approval, DEA shall prepare final construction
plans prepared at a scale of 1" = 20'.
Planting Plans: Plans shall include a plant legend indicating trees, palms, shrubs and desert
accents. The legend will indicate the botanical and common names, quantity, size, and remarks
(such as variety and staking procedure). The plans shall provide an integrated palette of
material in accordance with City landscape guidelines.
Irrigation Plan: The final irrigation plans shall provide the necessary information for a complete
and fully automatic irrigation system for each of the landscape quadrants. The design team
anticipates utilizing existing / nearby sources of water from adjacent planting areas. The plans
shall indicate new points of connection based upon City /Water District requirements, backflow
prevention, pressure regulation (as necessary), and equipment size and type in the irrigation
legend. This task includes one site visit with City maintenance representatives to determine the
placement and preferred type of proposed equipment.
Effective January 2010, the State of California implemented Water Ordinance AB 1881, which
contains many new requirements from both the State and local jurisdictions. At this time, and
due to the improvement area, the design team does not anticipate the need to address AB1881
requirements. However, should the water district require such efforts, subconsultant shall
provide an additional scope of services and fees for said services.
Project Specifications/ Bid Schedule and Cost Estimate: Subconsultant shall prepare project
technical specifications for the landscape improvements. The design team shall also prepare a
final construction cost estimate and bid schedule in a per unit basis (or lump sum) of proposed
improvements once the construction documents have been completed and approved. The
estimate shall be in tabular form for each construction item showing quantity, unit, unit price and
total cost.
Construction Details: Subconsultant will prepare construction details for planting and irrigation
items.
Agency Review (Submittal and Plan Check): This task includes 2 submittals and revisions to
plans. Following project approval, subconsultant shall print and circulate final mylar plans for
signature.
(Extra Work for AMD No. 3)
Roadway and Median Design: Removal and reconstruction in kind of a substantial portion of the
developer-proposed raised median south of the bridge and north of Mesquite Avenue will need
to be provided on the plans. The raised median will be constructed in the near future as part of
the Tract 33575 Cameron Development. The raised median will need to be temporarily removed
to allow the traffic to cross over to the other side of the road as part of the traffic control staging
for the bridge construction. Plans will consist of a 40-scale plan and profile drawing. The
reconstruction of the impacted median will be based on topographic survey of the median which
will be conducted once the median is constructed.
RCFC&WCD is requiring left-turn capabilities of the existing access driveways for operations
and maintenance vehicles. A depressed curb along portions of the raised median adjacent to
the channel access driveways shall be provided. However, special design consideration shall be
required to address the construction of the depressed curbs on the bridge deck.
Channel Improvements: Consultant shall prepare the design of portion of the trail paths on the
channel invert, includin�q restoration of the existing 8-foot wide Equestrian Trail on the north side
and construction of a new 14-foot wide CV-Link Trail on the south side of the channel. The limits
of the trails are up to 200 feet upstream and 150 feet downstream of the bridge.
Based upon the final channel geometry, Consultant's subconsultant shall prepare a final version
of the "Bridge Design Hydraulic Report for South Palm Canyon Drive Bridge Replacement over
the Tahquitz Creek Channel Palm Springs, California" for RCFC&WCD's approval.
Landscape Coordination: Subconsultant shall attend a community meeting on March 14, 2017
in support of the conceptual bridge aesthetics and landscaped median and one additional public
meeting prior to approval of the PS&E package.
Landscape Modification Plans: Subconsultant landscape architects and irrigation designers
shall prepare final planting and irrigation plans for the proposed bridge median, in addition to the
refurbishment of the median fronting the Cameron development (from Station 13+50 northerly).
This scope does not include any work behind the sidewalk at any of the four quadrants with the
exception of palm tree planting in the parkway on all four quadrants.
Planting Plans: Plans shall include a plant legend indicating trees, palms, shrubs and desert
accents for the median improvements. The legend shall indicate the botanical and common
names, quantity, size, and remarks (such as variety and staking procedure). The plans shall
provide an integrated palette of material in accordance with City landscape guidelines.
Irrigation Plan: The final irrigation plans shall provide the necessary information for a complete
and fully automatic irrigation system for the proposed median in addition to improvements
required for the Cameron Development median and the planting of palm trees in each of the
parkway quadrants. The design team anticipates utilizing existing / nearby sources of water
from adjacent planting areas. The plans shall indicate new points of connection based upon City
/ Water District requirements, backflow prevention, pressure regulation (as necessary), and
equipment size and type in the irrigation legend. This task includes one site visit with City
maintenance representatives to determine the placement and preferred type of proposed
equipment.
Aesthetic Feature Design: Subconsultant's artist shall provide detailing of each barrier panel
(metal fins) for laser cutting and concrete wall mounting and provide detailing of each individual
median strip vertical panel for laser cutting, labeling, and mounting to a horizontal support
system. The artist shall provide up to three architectural details to the bridge design team for the
attachment of the metal fins to the vertical and horizontal support system and attend up to two
meetings with the engineers and/or bridge aesthetics boards, and/or City of Palm Springs.
Deliverables: One conceptual plan @ 1"=20 for each landscape quadrant and one meeting with
City staff, 1"=20' scale planting plans,1"=20' scale irrigation plans (excluding State Water
Ordinance criteria, soil sample reconnaissance or lab results),construction details, two hard
copy sets of specifications and one final digital file in Microsoft Word for Windows format, one
construction cost estimate in Excel for Windows format, submittal and revisions to plans based
upon City and Water District plan check comments (if required) and the submittal and routing of
final mylar plans and specifications for approval.
Task 2.2 65% Traffic Control Plans
(Original Contract Scope)
Consultant's subconsultant shall provide construction traffic handling, including traffic control
plans. Detour base plans shall be prepared at 1"=40' for the project location and shall be field-
reviewed for accuracy. Each plan will be 24"x36" and shall normally show a minimum of 2,000
feet of roadway with relevant medians, striping, and work area. These base drawings may be
used more than once, based upon the number of construction phases. The design, legend, and
location of all work area signs, barricades, and necessary additional traffic controls are
designated and placed on the plan sheets. General notes applying to construction traffic control,
a plan legend, and City plan border information are placed on each project sheet. The plans
shall be prepared to conform to the general requirements of the lCity of Palm Springs, with
consideration for the needs of the Contractor's construction operations. The project is expected
to require four (4) sheets. These plans shall include the necessary phasing and staging for the
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improvements to the roadway and bridge, as well as a "stick map" showing the road closures,
detour routes, and signing. Specific construction staging shall depend on the bridge
replacement impacts to South Palm Canyon Drive.
(Extra Work for AMD No. 3)
One additional plan sheet shall be prepared by subconsultant to address the traffic control
needed during the demolition and reconstruction of the South Palm Canyon Drive raised
median.
Deliverables:65% Traffic Control Plans
Task 2.3 65% Sign /Striping /Signal Modification Plans
(Original Contract Scope)
Consultant's subconsultant shall provide striping and signing plans as follows:
Signing & Striping Plans: Signing and striping plans shall be prepared, showing the affected
construction area and all affected traffic stripes. The plans shall show the location of all
proposed traffic stripes, markings, and the proper disposition of all affected existing signs and
markings. Any work required to transition the proposed stripes to join with existing stripes on
intersection approaches shall be provided. The final signing and striping plans shall be prepared
for final plotting on D-sized sheets at 1" = 40', as appropriate. Two (2) striping plan sheets are
envisioned for the project.
Signal Modification: Subconsultant shall prepare traffic signal modification plans for South Palm
Canyon Drive and Sunny Dunes Road. The south leg of South Palm Canyon Drive is expected
to be impacted by the bridge and roadway widening improvements. Also it is desirable to have
mast-arm type signal poles and signal indicators for Sunny Dunes Road. Other signal
improvements involving signing, additional safety lighting and pedestrian control may be
appropriate. Curb ramps are expected to be non-standard as part of the signal upgrades. The
northwesterly corner has a partial curb return which should be examined and improved if
possible. This intersection should be a part of the proposed detour route for closure of South
Palm Canyon Drive.
(Extra Work for AMD No. 3)
Subconsultant shall prepare temporary traffic signal plans for two locations:
• South Belardo Road at E. Sunny Dunes Road
• South Belardo Road at E. Mesquite Avenue.
Subconsultant shall prepare a Lighting System Plan to provide lighting of five palm trees to be
relocated to new tree wells in the proposed sidewalk. The lighting shall tie into existing lighting
systems. In addition, subconsultant shall prepare a separate lighting system plan to address the
installation of Linear LED Channel Light Fixture associated with the bridge aesthetics.
Deliverables: 65% Sign/Striping/Signal Modification Plans
Task 2.4 95% Civil Roadway PS&E
(Original Contract Scope)
Comments from various agencies for the 65% roadway design submittal shall be reviewed and
resolved. If needed, a meeting with the City or the review agencies shall be held to seek
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clarification on comments. The design team shall incorporate resolution of comments in the 95%
PS&E. The roadway design team shall prepare special provisions for items of work and
conditions that are not covered by the Standard Specifications for Public Work Construction
(Green Book). Construction Technical Specifications for the roadway improvements shall be
prepared using the City's format and the provided boilerplate materials. Each item of work shall
include a method of measurement and payment. Quantity calculation and construction cost
estimates in Microsoft Excel format with a contingency directed by the City shall be prepared.
The design team shall conduct an internal QA/QC review of the project deliverables as
described earlier in this document.
(Extra Work for AMD No. 3)
Consultant shall provide 95% Civil Roadway Design per the extra work listed in Task 2.3.
Deliverables: 95% Civil Roadway PS&E
Structure (Bridge and Retaining Walls) PS&E
Task 2.5 65% Unchecked Structure Plans
(Original Contract Scope)
Engineering conclusions for the preferred alternative identified in the final bridge type selection
report shall be carried into the final design phase. The final bridge design shall be based on
Caltrans-amended AASHTO LRFD bridge design specifications, various Caltrans Bridge Design
and Detail Manuals, and the Seismic Design Criteria (SDC).
(Extra Work for AMD No. 3)
Channel Improvements: Reconstructing the Tahquitz Creek Channel directly under the bridge
was originally anticipated. However, approximately 200 feet of the upstream channel retaining
walls shall be relocated and reconstructed to transition the trapezoid channel with side slopes
transitioning from 2:1 to 1.5:1 before reaching the downstream side of the bridge. Consultant
shall prepare three 20-scale plan, elevation and details sheets that show the demolition and the
reconstruction of the retaining walls and side slopes.
Bridge Aesthetic Design: Consultant shall prepare engineering drawings to detail the approved
bridge aesthetic treatments involving a scheme of "Drape and Flow". The bridge aesthetic
treatments include metal fin guardrails and wave-pattern fractured rib texture over the concrete
railings.
Consultant shall design the bridge to accommodate the staging concept developed in the
PA/ED Phase of the project. The approved staging concept involves constructing the bridge in
two stages by maintaining two lanes of traffic (one lane in each direction) at all times.
Deliverables: 65% unchecked structure plans
Task 2.6 Bridge Design Independent Check
The 65% unchecked bridge plans shall be independently checked by a separate licensed bridge
engineer, who has not been involved in the project. A separate set of design check calculations
including quantity calculations shall be prepared in accordance with Caltrans bridge design
practice. The checker shall review the plans for completeness, consistency, correctness of
references. The bridge designer shall revise the design and plans to mitigate checker's review
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comments. The checker shall perform back check to concur that the comments have been
adequately addressed. All comments and responses shall be documented in the project files.
Deliverables: independent check review comments and check calculations, comment and
response matrix
Task 2.7 95% Structure PS&E
Response to all agencies' review comments for the 65% submittal shall be prepared and
included in this submittal. Consultant shall use Microsoft Word to prepare and edit Caltrans
2010 Standard Special Provisions (SSP) for structural work at 95% PS&E. The design team
shall prepare a list of Caltrans standard bridge pay items for bridge construction. Design
quantity calculations shall be performed using standard Caltrans and City forms and marginal
cost estimate summary sheets. Item unit prices shall be adjusted using Contract Cost Data
Book published by Caltrans. The plans shall be updated per checker's comments.
Deliverables: 95%bridge plans, specifications and cost estimate
Task 2.8 Final 100% Design PS&E and Contract Bid Documents
Consultant shall incorporate City' review comments on 95% Roadway and Structure PS&E, and
compile and submit final bridge and roadway PS&E packages per City's requirements. It is
expected that the plans shall be prepared in AutoCAD 2010 or higher format and in PDF. The
final plans are to be plotted on "Arch Y size Mylar. Specification documents, including technical
specifications, shall be provided on compact disc in Microsoft Word format with all hidden text
shown as well as in PDF. The Engineer's estimate shall be provided in Microsoft Excel format
as well as in PDF.
The Final PS&E shall include organized Resident Engineer (RE) Pending File which contains
construction related documents and information through the various project development
phases for structure and roadway work. The RE Pending File shall include bridge 4-scale deck
contour plots, as-built plans, geotechnical reports, and special instructions for the field Resident
Engineer, Structure Representatives and City Inspectors.
Deliverables: final contract bid documents and RE Pending Files
Task 3 - Environmental Permitting
Task 3.1 ACOE Section 404 Nationwide Permit
Consultant's subconsultant shall initiate early and on-going consultation and coordination with
the USACE pursuant to Sections 404 of the Federal Clean Water Act. As appropriate,
subconsultant shall prepare applications and supporting documentation for a dredge and fill
permit to be issued by the US Army Corps of Engineers (USACE) under Section 404 of the
federal Clean Water Act. The scope of work assumes the adequacy of a Nationwide Permit.
Work product shall include the completed application package and draft NEPA environmental
studies and documentation provided to Caltrans and the City and addressing USACE issues.
Subconsultant shall also facilitate the processing of the 404 permit through the USACE. The
permitting fees shall be paid directly by the City.
32
Deliverables: USACE CWA Section 404 Nationwide Permit application package; Associated
NEPA documentation; 404 Permit.
Task 3.2 RWQCB Section 401 Water Quality Certification
Consultant's subconsultant shall initiate early and on-going consultation and coordination with
the CRWQCB pursuant to Sections 404 and 401 of the Federal Clean Water Act. Subconsultant
shall also prepare and process applications and supporting documentation for the California
Regional Water Quality Control Board for the issuance of a Section 401 certificate. The
permitting fees shall be paid directly by the City.
Deliverables: CWA Section 401 Certificate application packages prepared for and submitted to
the CRWQCB
Task 3.3 CDFW 1602 Streambed Alteration Agreement
Consultant's subconsultant shall prepare and process a Streambed Alteration Agreement (SAA)
application as required by the California Department of Fish and Wildlife and in conformance
with Section 1602 of the Fish and Game Code. The SAA shall be included in the CEQA IS/MND
document project description and analyzed in the IS/MND document. CDFW may issue the
Agreement following City's adoption of the Mitigated Negative Declaration. The permitting fees
shall be paid directly by the City. Detailed tasks shall include the following:
(1) Provide plant and wildlife survey of the project area, including surveys for federally listed and
state-listed species, and an assessment of riparian habitat (including quantification of riparian
habitat);
(2) Prepare and submit to CDFW an assessment of the extent of temporary and permanent
Tahquitz Creek Channel/streambed disturbance, within the project area of jurisdictional
streambed delineation;
(3) Prepare a written description of the project that covers the project features and activities and
proposed construction methods in detail, including location of the activities, project features and
activities, how the activities will be conducted, what equipment and materials will be needed for
the activities, how access to the site will be achieved, and the schedule of activities;
(4) Prepare maps showing the project site with a clear project boundary relative to a USGS
topographic quadrangle or aerial photographs, including landmark information like street names
or other features to identify the location, and include the USACE delineation information on the
maps;
(5) Prepare the Section 1602 Streambed Alteration Notification, along with the applications for
RWQCB Water Quality Certification and a USACE Section 404 permit, a copy of a biological
evaluation (based on the surveys conducted) including the assessment of riparian habitat (if
any) in the project area, and a copy of any draft (and ultimately final) CEQA document prepared
for the project;
(6) Draft 1602 Agreement letter for use, modification and approval by CDFW
Deliverables: CDFW Section 1602 Streambed Alteration Agreement application package and
supporting exhibits and documentation; Draft CDFW SAA
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(Extra Work for AMD No. 3)
Task 3.4 Habitat Mitigation and Monitoring Plan & Revalidation of NEPA Document
Habitat Mitigation and Monitoring Plan: Consultant's subconsultant shall prepare a Habitat
Mitigation and Monitoring Plan (HMMP) for submittal to and approval by the CDFW. In
conformance with this HMMP, subconsultant shall provide services that ensure that mitigation
measures to protect habitat and/or sensitive species are carried out and that these activities as
sufficiently monitored and reported upon. These activities are associated with the requirements
of the CDFW 1602 Streambed Alteration Agreement and associated HMMP, including annual
reports for a period of five years. Subconsultant shall coordinate with the team biologist on the
performance of required pre-construction surveys.
Revalidation of NEPA Document: Subconsultant shall provide revalidation of NEPA document to
support request for authorization for right of way and construction. It is assumed that one
validation report for each authorization will be required. Environmental revalidation shall be
prepared in conformance with Exhibit 6-G of the Caltrans Local Assistance Procedures Manual.
Deliverables: Draft & Final Habitat Mitigation and Monitoring Plan, and Annual HMMP reporting
to the CDFW for a period of Five-Year, NEPA Revalidation Reports
Task 4—Optional Tasks
The following optional tasks (Tasks 4.1 to 5.0) shall be further authorized in writing by the City
subsequent to Caltrans' authorization and its obligation of additional HBP funds.
Task 4.1 Supplemental Engineering and Environmental Studies
The project scope may be modified to include wider shoulders on the bridge deck, construction
of a bike trail undercrossing along the Tahquitz Creek Channel, a longer bridge to
accommodate a bike trail undercrossing, and signal modifications at the intersection of South
Palm Canyon Drive and East Sunny Dunes Road. Upon City's authorization, Consultant shall
perform the additional engineering and environmental studies in the PA&ED and Final Design
phase of the work. Implementation of the construction of a bike trail undercrossing in the final
design shall be further determined by the City and is not included in this scope.
(Task Modification for AMD No. 3)
This task has been replaced by Task 3.7 in Phase 1.
Task 4.2 Bridge Aesthetics Study and Visual Simulations
Bridge Aesthetics Study: Consultant's subconsultant shall contract with and direct the efforts of
landscape architects at David Evans & Associates (DEA) in the preparation of two (each)
conceptual alternative (sketches) for the bridge aesthetic elements which may include the
following: barrier recess enhancements (interior), railing, hardscape treatment, pilasters,
channel walls, and possibly an entry element. Subconsultants shall necessitate a close and
coordinated effort between team members. This task includes coordination with the project
team, City staff, Caltrans District 8 landscape architects (if applicable), outside agencies, and
community groups. Preliminary cost estimates shall be provided for each of the two proposed
alternatives in each category. The final report will depict the modifications desired from the
review of the preliminary document.
34
Visual Simulation: Subconsultant shall contract for and manage preparation of one (1)
computer-generated high-resolution visual simulation studies of the proposed bride design,
establishing viewshed analyses and locations with City and Caltrans staff. Two rounds of
revisions are anticipated. Simulations shall use elevation data flown topography of the wash,
existing bridge and surrounding lands, and the new bridge shall be modeled based on design
data provided by project engineers.
(Task Modification for AMD No. 3)
This task has been replaced by Task 3.8 in Phase 1.
Deliverables: The preparation of two concepts for each of the bridge aesthetic components,
supporting cost estimates, attendance of two meetings with City staff, one meeting with the
Public Arts Commission, and one with City Council (if required), the preparation of an aesthetic
design report; one photo visual simulation
Task 4.3 Right-of-Way Legal Descriptions and Plats
Consultant's subconsultant shall prepare right-of-way map to support local assistance right of
way certification, and prepare right-of-way legal descriptions and plats based on the final right of
way acquisition needed for review by the City.
Deliverables:right-of-way legal descriptions and plats signed by a licensed land surveyor
Task 4.4 Right-of-Way Appraisal and Acquisition
(Original Contract Scope)
Pre-Appraisal Activities: Consultant's subconsultant shall obtain a mailing list of property owners
along with three sets of labels, for the area within a 1,000' radius from the project in order to
support the environmental notification efforts. Subconsultant will mail a Notice of Decision to
Appraise letter and acquisition policies brochure to the impacted property owners, requesting
permission to conduct an on-site inspection of the property, advising them of their right to
accompany the appraiser at the time of the inspection, and requesting information regarding the
property appraised which could influence the appraised value.
Appraisal/Appraisal Review — 4 ownerships parcels (11 Assessor parcels) to be appraised:
Appraiser shall review title information pertaining to respective ownerships and shall review
drawings and other pertinent information relative to the parcel. Appraiser shall inspect each
property personally with the owner (if possible) and document the inspection with photographs
for use in the report. Appraiser shall inventory all improvements affected by the proposed taking,
including notes on their manner of disposition (i.e., pay-for and remove vs. move back).
Appraiser shall perform market research to support the selected appraisal methodologies and
shall document and Confirm comparable sales information. Appraiser shall prepare a narrative
appraisal report that conforms to the Uniform Standards of Professional Appraisal Practice
(USPAP). The appraisal study and report are intended to serve as an acquisition appraisal and
shall be prepared in a summary format consistent with the specifications for narrative appraisal
reports. Upon compleAn of the fee appraisal, subconsultant shall conduct a formal review by
an independent appraiser in accordance with federal regulations and Caltrans procedures
manual. Subconsultant shall receive and analyze the completed appraisal reports accordingly.
Negotiate Right-of-Way Settlement/Prepare Acquisition Documents (Assumes acquisition of
permanent and temporary easements from 4 ownership parcels): Subconsultant shall establish
and maintain a complete and current record file for each ownership in a form acceptable to the
City, including maintaining a diary report of all contacts made with property owners or
representatives and a summary of the status of negotiations indicating attitude of owners,
problem areas, and other pertinent information. Copies of all applicable written correspondence
shall be maintained in files.
Subconsultant's acquisition agent shall receive and analyze title information, approved appraisal
reports, and legal descriptions in sufficient detail to negotiate with property owners and other
parties. Subconsultant shall prepare all offer letters and summary statements in accordance
with state or federal regulations and approval of the City. Upon approval of Just Compensation,
subconsultant shall present written purchase offers to owners or their representatives in person,
when possible, secure receipt of delivery of offer as practical, and present and secure tenant
information statements, as applicable. Subconsultant shall follow-up and negotiate with each
property owner, as necessary; prepare and submit recommended settlement justifications to
client for review and approval; review any independent appraisal secured by property owner;
and coordinate reimbursement of appraisal fees (up to $5,000) with the City. Ongoing
negotiations and settlement discussions shall continue after the initial offer until a settlement or
impasse is reached and clearly documented. When a settlement is reached with the property
owner, subconsultant shall prepare and assemble acquisition contracts, deeds, and related
acquisition documents required for the acquisition of necessary property interests and transmit
executed acquisition documents to client. Each transmittal package shall include a fully
executed and properly notarized deed(s), fully executed acquisition contract with attachments,
and a brief settlement memorandum which summarizes the pertinent data relative to the
transaction. If a settlement cannot be reached, subconsultant shall prepare an impasse letter for
any parcel where, after diligent attempts to settle by negotiation, it appears eminent domain
shall be needed or prudent to acquire the needed interest. In this event, subconsultant shall
provide a condemnation-ready case file, all relevant negotiations history, and meet with the City
as needed to provide relevant acquisition content.
Escrow Coordination: If necessary interests are acquired by negotiated settlement,
subconsultant shall assist the escrow/title company in following:
1. Open escrow and coordinate execution of closing instructions providing for title insurance
coverage at the settlement amount.
2. Provide escrow officer with fully executed acquisition contract and notarized deed.
3. Work in conjunction with escrow officer to facilitate the clearance of title matters as set forth
in the settlement memorandum and escrow instructions.
4. Assist escrow to secure full or partial re-conveyance or subordination instruments from lien
holders of record.
5. Review settlement statement for accuracy.
6. Coordinate deposit of acquisition price and estimated closing costs with escrow.
7. After the closing, review the title insurance policy for accuracy.
8. Prepare and mail a letter to County Assessor requesting cancellation of taxes if appropriate.
If necessary interests are secured through eminent domain proceedings, subconsultant shall
assist eminent domain counsel with the following:
9. Prepare a letter for the client signature to eminent domain counsel, requesting proceeding to
condemnation.
10. Provide eminent domain counsel with available right-of-way maps and legal descriptions,
preliminary title reports and title review documents, and information on how to contact each
owner or interest holder.
36
11. Provide eminent domain counsel with a duplicate copy of the parcel file, together with a
copy of the appraisal, offer to purchase, correspondence, acquisition contract, and deed as
presented.
12. Convert preliminary title reports to litigation guarantees for eminent domain counsels' use
(Title Company fees are additional and not part of this scope).
Caltrans Right-of-Way Certification: The final phase of the right-of-way program is right-of-way
certification which documents the construction project is ready for advertising. During this
process, subconsultant shall coordinate and attend certification planning meeting with the City,
Caltrans Right-of-Way Local Assistance Coordinator, and project team to determine project
requirements and certification level required to meet project construction schedule.
Subconsultant shall coordinate with the project engineer, as well as the utility relocation,
property acquisition, and relocation managers to confirm their respective activities have been
completed in compliance with all applicable laws and regulations. Subconsultant shall prepare
certification forms in coordination with the engineer and the City to include the compilation of all
necessary back-up documents required including; deed, final order of condemnation, access
easements, cooperative agreements, permits, right of entries, etc. Subconsultant shall also
attend and coordinate pre and post-audit submittal meetings.
(Extra Work for AMD No. 3)
The preliminary design (PA/ED) phase of the project has identified one additional entity that will
require valuation and negotiations. It was determined that a vapor extraction system that is
located within the street area north of Tahquitz Creek Channel will require
relocation/modification due to the proposed elevation change of the street. This matter will
require negotiations with an additional ownership (of the extraction system) along with the cost
to cure estimate to relocate the portion of the system that will have to be relocated/modified.
Deliverables: Notice of Decision to Appraise, Summary Appraisal Reports (4), Appraisal Review
Reports (4), Acquisition documents and case files (4), Caltrans Certification Form and back-up
documents.
Bidding Phase Supports
Design Construction Supports
Consultant shall remain available to attend a pre-bid meeting to be scheduled in advance of the
bid opening date. Consultant shall answer bidders' questions regarding the contract bid
documents, and prepare bid addenda if required. Consultant shall perform bid review and
analysis, if required.
Consultant shall attend a pre-construction meeting as directed by the City. Consultant shall
review shop drawings and submittals for conformance with the contract plans and
specifications, and make recommendations for acceptance, denial or re-submittal within
reasonable time of receipt.
Consultant shall provide response to contractor's requests for information (RFI's) about the
contract plans and specifications forwarded to Consultant by the City within reasonable time of
receipt. Upon written authorization from the City, Consultant shall provide engineering design
services for revisions to construction documents resulting from changed field or unforeseen
conditions or other change order work required due to actions of the City. Subsequent change
order documentation' and processing shall be prepared by the City's Resident Engineer.
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Consultant shall perform up to five (5) site visits during the construction as requested by the
City.
Following the completion and acceptance of the project, Consultant shall furnish the City with a
complete set of revised contract drawings showing as-built conditions. Revisions shall be solely
based on as-built redlined information provided by the Contractor and the City. The as-built
plans will be delivered to the City within two months of receipt of redlined plans. The tasks for
bidding and design construction supports are listed below:
4.5 Pre-Bid Meeting
4.6 Bidding Interpretations
4.7 Bid Review and Analysis
4.8 Respond Contractor's RFI's and Review Shop Drawings/Submittals
4.9 Prepare Design Addenda
4.10 Prepare As-built Plans
END OF EXHIBIT "A"
I
38
EXHIBIT "C"
SCHEDULE OF COMPENSATION
Tasks listed below are identical to tasks identified in Exhibit A of this Agreement. Payments to
Contractor shall be made no more frequently than monthly, and shall be based on lump sum costs per
task item of work as indicated herein. Lump sum payments shall be made to Contractor based upon
completion of tasks, or pro-rata portions thereof noted below, to a maximum of 75% of the lump sum
task item fee until completion of such task item as determined by the Contract Officer. Each request for
payment shall contain Contractor's statement of the work or tasks completed or portion performed, with
supporting documentation. The determination of payment due shall be made based upon the
reasonable judgment of the Contract Officer.
Task Total
Lump Sum
Phase 1 —Environmental Documents and Technical Studies
Task 1 — Project Management
Task 1 — Project Administration and Project Controls
Task 1.1, Project Administration and Project Controls $ 42,553.92
Task 1.2, Meetings and Coordination $ 40,416.39
Task 1.3, Quality Assurance and Quality Control $ 15,438.89
Task 2 — Planning and Project Development
Task 2.1, Research and Data Gathering $ 11,437.53
Task 2.2, Surveys and Aerial Topographic Mapping $ 26,510.03
Task 2.3, Right-of-Way Research and Base Mapping $ 24,908.38
Task 2.4, Utility Research and Mapping $ 7,358.78
Task 3— Preliminary/Concept Plans
Task 3.1, Roadway Geometric Approval Drawings $ 20,733.80
Task 3.2, Preliminary Geotechnical Investigations $ 8,407.48
Task 3.3, Floodplain and Bridge Hydraulics Study $ 25,074.52
Task 3.4, Roadway Drainage Study $ 9,429.07
Task 3.5, Preliminary Right-of-Way Cost Estimates $ 7,508.55
Task 3.6, Bridge Type Selection Study $ 44,981.88
Task 3.7, Supplemental Engineering and Environmental Studies $ 61,749.17
Task 3.8, Bridge Aesthetics Study and Visual Simulations $ 56,988.10
Task 4— Environmental Approval
Task 4.1, Preliminary Environmental Study (PES) $ 12,643.09
Task 4.2, Traffic Study $ 20,294.86
Task 4.3, Phase I Initial Site Assessment $ 16,279.96
Task 4.4, Water Quality Assessment Report (WQAR) $ 14,983.77
Task 4.5, Location Hydraulic Study and Summary Floodplain Encroachment Report $ 6,803.86
Task 4.6, Biological Study (Natural Environmental Study) $ 19,603.73
Task 4.7, Wetlands Delineation and Assessment $ 7,648.85
Task 4.8, Section 4(f) De Minimis $ 3,456.68
Exhibit "C" Continues on Next Page
Exhibit T"
Page 1 of 3 39
EXHIBIT "C"
SCHEDULE OF COMPENSATION
Task Total
Lump Sum
Task 4.9, Visual Resources Technical Memorandum $ 9,621.61
Task 4.10, Cultural Resources Study (ASR/HPSR/APE) $ 17,340.26
Task 4.11, Air Quality Study (CEQA Purpose) $ 8,169.08
Task 4.12, Draft Environmental Document (CEQA IS/MND) $ 13,593.89
Task 4.13, Circulate Draft Environmental Document and Respond Comments (CEQA) $ 4,956.34
Task 4.14, Final Environmental Document (CEQA IS/MND) $ 5,948.71
Task 4.15, File Notice of Determination (CEQA) $ 11,487.17
Phase 2 —Civil Engineering Design (Plans, Specifications and Estimates—PS&E)
Task 1 — Final Design Reports and Studies
Task 1.1, Utility Potholing $ 22,218.46
Task 1.2, Geotechnical Design Reports $ 11,645.11
Task 1.3, Storm Water Pollution Prevention Plan (SWPPP) $ 7,610.80
Task 1.4, Utility Relocation Coordination $ 9,865.05
Task 2 —Plans, Specifications and Estimates (PS&E)
Civil Roadway PS&E
Task 2.1, 65% Roadway Plans $ 102,101.67
Task 2.2, 65% Traffic Control Plans $ 16,556.43
Task 2.3, 65% Sign/Striping/Signal Modification Plans $ 25,021.38
Task 2.4, 95% Civil Roadway PS&E $ 52,069.28
Structure (Bridge and Retaining Walls) PS&E
Task 2.5, Unchecked Structure Plans $ 97,389.69
Task 2.6, Bridge Design Independent Check $ 30,385.00
Task 2.7, 95% Structure PS&E $ 23,004.53
Task 2.8, Final 100% Design PS&E and Contract Bid Documents $ 52,590.47
Task 3 — Environmental Permitting
Task 3.1, ACOE Section 404 Nationwide Permit $ 19,117.04
Task 3.2, RWQCB Section 401 Water Quality Certification $ 5,857.24
Task 3.3, CDFW 1602 Streambed Alteration Agreement $ 9,435.89
Task 3.4, HMMP (1602) & NEPA Revalidation $ 14,164.92
Reimbursable Expenses $ 26,800.00
Sub-Total (Phase 1 and Phase 2) $1,102,161.31
Exhibit "C" Continues on Next Page
Exhibit"C
Page 2 of 3 40
EXHIBIT "C"
SCHEDULE OF COMPENSATION
Task 4—Optional Tasks (Upon Written Authorization)
Task 4.1, Supplemental Engineering and Environmental Studies $ 0.00
Task 4.2, Bridge Aesthetics Study and Visual Simulations $ 0.00
Task 4.3, Right-of-Way Legal Descriptions and Plats $ 16,211.94
Task 4.4, Right-of-Way Appraisal and Acquisition $ 57,700.09
Bidding Phase Supports
Task 4.5, Pre-Bid Meeting $ 701.43
Task 4.6, Bidding Interpretations $ 3,498.17
Task 4.7, Bid Review and Analysis $ 1,280.82
Design Construction Supports
Task 4.8, Respond RFI's, Review Shop Drawings and Submittals $ 18,743.88
Task 4.9, Prepare Design Addenda $ 8,085.71
Task 4.10, Prepare As-Built Plans $ 7,074.25
Sub-Total (Optional Tasks) $ 113,296.29
Grand Total 1 215 457.59
END OF Exhibit "C"
i
Exhibit"C"
Page 3 of 3 41.
EXHIBIT "D"
SCHEDULE OF PERFORMANCE
City and Consultant hereby mutually agree that the nature of the scope of services
associated with this Contract, and the requirement to coordinate and obtain approvals
by other agencies, including but not limited to, Caltrans and FHWA, may cause the term
of this contract to exceed initial project schedule estimates. The term of this contract
shall automatically extend until such time as required approvals are obtained and all
services identified in Exhibit "A" are completed.
The schedule shall be adjusted accordingly to revise the project notice to proceed
(NTP) date of October 7, 2014, as indicated in the originally submitted proposal, to the
actual NTP date indicated in the City's letter to Consultant following approval of this
agreement by the City Council.
For Phase 2 (PS&E) Services, the Consultant's schedule of performance shall comply
with the schedule shown on the following page.
I
42
City of Palm Springs-South Palm Canyon Drive Bridge at TahqulR Creek Channel
Phase 2-Engineering Design(Plans,Specifications 8 Estimate IPSSEI)
ID Task Name :Duration ':Start :Finish 201E
1. pep Nov I.iii Ni,i ^^ `ei M1nv
1 Begin Phase II-PSBE _- 0 days Mon 7/3/17 Mon 7/3/17 Mav 7/3/17 'i
2 :Project Management 344 days Mon 7/3/17 Mon 11/5118 7/3/17 filla/sna I
3 Team Mobilization 10 days Mon 7/3/17 Mon 7117/17 111
a Final Design Reports and Studies 335 days Tue 7118117 Tue 1116118 r
5 Utility Potholing 55 days Tue 7/18/17 Mon 1012/17 7 1 v
6 Geotechnical Design Reports 55 days Tue 7/18117 Mon 10/2M7 7,1 v
7 Storm Water Pollution Presentation Plan 45 days Fri 5/4/18 Mon 7/9118
(SWPPP)
a Right-of-Way Legal Description and Plats 60 days Fri 1112I78 Thu 4/5/18 1/12/18
9 Right-of-Way Appraisal and Acquisition 180 days Fri 2/23/18 Tue 11/6/18 r;cnE
10 Utility Relocation Coordination 209 days Fri 1/12/18 Mon 11/5/18 1/1z/15 11;11a
11 IPS&E 305 days Tue 9/22117 Tue 10/30/18
12 L, Civil Roadway PSBE 225 days Tue$122117 Mon 7/9/18
131 65%Roadway Plans 85 days Tue 8/22117 Tue 12119/17 Iz/19/v,
1a 65%Traffic Control Plans 40 days Tue 1013/17 Tue 11/28/17I. Iv�ltae;v
is 65%Sign/Striping/Lighting/Signal 40 days Tue 10/3117 Tue 11128117 11 zen7
Modification Plans
16 QC Review and Revision 15 days Wed 12/20/17 Thu 1/11118 - 12/20/17 ..,V /1a
17 City and Agency Reviews 30 days Fri 1/12/18 Thu 2/22/18 1/12/18 212211E
18 'I. 95%Civil Roadway PSBE 50 days Fri 2/23118 Thu 5/3/18 z1z3/1a E�.s13pa
19 ''I QC Review and Revision 15 days Fri 5/4/18 Thu 5/24/18 s/a/1a s/za/Ia
20_I,. City and Agency Reviews 30 days Fri 5/25/18 Mon 7/9/18 s1zs/1a&�.7/9(1✓L_
21 Structure(Bridge and Walls)PSBE 285 da Tue 9119117 Tue 10/30/18 I
22 Unchecked Structure Plans 65 days Tue 9/19/17 Tue 12/19117 s(19/-7 12/19/17
23 QC Review and Revision 15 days Wed 12/20/17 Thu 1/11118 12/20/17 1/11/18
24 City and Agency Reviews 30 days Fri 1/12/18 Thu 2/22118 1/12/18 2/22/1111
25 Bridge Design Independent Check 40 days Fri 1/12/18 Thu 3/8/18 1/12/18
26 95%Structure PSBE 50 days Fri 2/23/18Thu 513118 2/23/18 s(3/13
27 : OC Review and Revision 15 days Fri 5/4/18 Thu 5/24/18 : S/e/18
28 City and Agency Reviews 30 days Tue 7/10/18 Mon 8120/18 7/1o/1e E120/18
29 Final 100%Design PSBE&Contract 50 days Tue 8/21/16 Tue 10130/18 8/21/187�1.1r30/16
Bid Documents
30 ,Environmental Permitting 40 days Mon 7/3/17 Mon 8128117 '•'•••-•••••-s
31 ACOE Section 404 Nationwide Permit 40 days Mon 7/3/17 on 8/28117 7/3/17 1 EnE/17
32 RQCB and EPA Section 401 Water 40 days Mon 7/3117 Mon W8/17 7/3/11 1
Quality Certification
33 CDFW 1602 Streambed Alteration 40 days Mon 713/17 Mon 8/28/17 j 7/3/1r
Agreement
14 Complete Phase II 0 days Tue 11I6/18 Tue 11/6/18 , 11/6/16
35 ;Caftrans Authorization for Construction 0 days Tue 11/6/18 Tue 11/6/18 rk III 1/6/19
36 ',Bidding and Construction Supports 0days rue 11/6/18 rue 11/6/18 ,r11/6/18
37 Curren t Reversion Dore Sat 6/30/18 6/30/18
Prolect:SPzlm Canyon Dr,8ridgeat Tahquita Creek Channel Task Summary Manual Summary Bollup Finish-only 3 Ctical Split ...........
Date:September 21,2017 Split ........... Project Summary W------9 InaRive Task O Manual Task Manual 5ummary V.........V Deadline • Progress
♦ CNS Enyneers,ka. Milestone • External Tasks Ina—Milestone ♦ Duration-only l6 l Start-Doty C Crttial
W I
7
STATE OFCALIFORNIA-THERESOURCESAGENCY Q R Q
DEPARTMENT OF FISH AND GAME 2111 DEC 19 AM I0: a 7
ENVIRONMENTAL FILING FEE CASH RECEIPT [;
Receipt#: 17-356955
State Clearinghouse# (if applicable): 2017041036
LeadAgeney.• CITY OF PALM SPRINGS Date: 1 1 106/201 7
CountyAgencyofFilmg: RIVERSIDE Dcumem&, E-201701427
Project Title: EAST PALM CANYON DRIVE OVER PALM CANYON WASH BRIDGE REHABILITATION
Project Applicant Name: CITY OF PALM SPRINGSD PhoneNunbes (760)323-8253
Project ApplicantAddress: 3200 E. TAHQUITZ CANYON WAY, PALM SPRINGS, CA 92262
Project Applicant: LOCAL PUBLIC AGENCY
CHECKAPPLICABLE FEES:
❑Environmental Impact Report
®Negative Declaration
$2,216.25
❑Application Fee WaterDhw7sion(State WateYResovy resControl BoardOnly)
❑Project Subject toCernfiedRegulatoryPrograms
®CounryAdministrationFee $50.00
❑Project that is exempt from fees(DFG No Effect Determination (Form Attached))
❑Project that isexemptfrom fees(Notice ofExempiion)
Total Received $2,266.25
Signature and title ofperson receiving payment Deputy
Notes:
ACR 533(Est.12/2C13)
Print Form
Notice of Determination Appendix D
To: From:
x❑ Office of Planning and Research Public Agency: City of Palm Springs
U.S. Mail: Street Address: Address: 3200 E.Tahquitz Canyon Way
Palm Springs,CA 92262
P.O. Box 3044 1400 Tenth St., Rm 113
Contact:Savat Khamphou
Sacramento, CA 95812-3044 Sacramento,CA 95814 Phone:(760)323-8253 x 8744
x❑ County Clerk
County of: Riverside Lead Agency (if different from above):
Address: 2724 Gateway Dr.
Riverside,CA 92507 Address:
Contact:
Phone:
SUBJECT:Filing of Notice of Determination in compliance with Section 21108 or 21152 of the Public
Resources Code.
State Clearinghouse Number(if submitted to State Clearinghouse):2017041036
Project Title: East Palm Canyon Drive over Palm Canyon Wash Bridge Rehabilitation
Project Applicant: City of Palm Springs
Project Location (include county):City of Palm Springs, Riverside County
Project Description:
The city of Palm Springs, in cooperation with Caltrans,proposes to retrofit,rehabilitate and widen the East Palm
Canyon Drive Bridge over Palm Canyon Wash.The proposed project is located on East Palm Canyon Dr between the
intersections of South Araby Dr-Escoba Dr and Auto Center to the east.The East Palm Canyon Dr Bridge
rehabilitation over Palm Canyon Wash Project is located in the city of Palm Springs in Riverside County,CA.The
existing four lane bridge crosses Palm Canyon Wash between Southridge Dr and Araby Dr-Escoba Dr.
This is to advise that the City of Palm Springs has approved the above
(x❑ Lead Agency or ❑ Responsible Agency)
described project on November 1,2017 and has made the following determinations regarding the above
(date)
described project.
1. The project[❑will [fl will not] have a significant effect on the environment.
2. ❑ An Environmental Impact Report was prepared for this project pursuant to the provisions of CEQA.
0 A Negative Declaration was prepared for this project pursuant to the provisions of CEQA.
3. Mitigation measures[x❑were ❑were not] made a condition of the approval of the project.
4.A mitigation reporting or monitoring plan [XI was ❑ was not] adopted for this project.
5. A statement of Overriding Considerations [❑was x❑was not]adopted for this project.
6. Findings[E] were ❑were not] made pursuant to the provisions of CEQA.
This is to certify that the final EIR with comments and responses and record of project approval, or the
negative Declaration, is available to the General Public at:
3200 E.Tahquitz Canyon Way, Palm Springs,CA 92262
Signature (Public Agency): fz" _ Title:
Date: //*ve 4.6 .- 2. 2-D t? Date Received for F I L E D / P O S T E D
County of Riverside
Peter Aldana
Assessor-County Clerk-Recorder
Authority cited: Sections 21083, Public Resources Code. E-201701427
Reference Section 21 000-21 1 74, Public Resources Code. Pagese of I of eases Art Fee: $ 2266.25
Pag 1
RemdLIEG 13 2017By: Deputy