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City of Palm Springs
CASC Engineering and Consulting
ATTN: Jeff Endicott
1470 E. Cooley Drive
Colton, CA 92324
Marcus Fuller
Assistant City Manager -Engineer
3200 E. Tahquitz Canyon Way, Palm Springs, CA 92262
Tel 760.322.8380 • Fax 760.323.8207 • TDD 76o.864.9527
Marcus.Fuller@palmspringsca.gov • www.palmspingsca.gov
June 9, 2020
Re: On -Call National Pollutant Discharge Elimination System (NPDES) Program Consulting
Services Agreement No. 6859
Dear Mr. Endicott:
The referenced agreement expires on July 1, 2020 and in accordance with Section 3.4 of said
Agreement, it may be extended upon written notice to Consultant and mutual agreement. This is
to inform you that we wish to extend the Agreement for an additional year to July 1, 2021. This
is the second of 2 one year extensions provided for in said agreement.
If you have any questions or concerns regarding the extension of this agreement, please contact
me at your earliest convenience.
Sincerely,
Marcus L. Fuller
Assistant City Manager/City Engineer
Approved by:
David H. Ready, Ci ger bate
Please sign and return to the City of Palm Springs, Engineering Services Department, to agree to
extending Agr�nt 685/' fone (1) year ending July 1, 2021.
CASC nginee ng and Consulting Date
cc: Engi
PO Box 2743, Palm Springs, California 92263
AILI SA
City of Palm Springs
Marcus Fuller
Assistant City Manager-Engineer
C�Z/FORN�P 3200 E.Tahquitz Canyon Way,Palm Springs,CA 92262
Tel 760322.8380 • Fax 760.323.8207 • TDD 760.864.9527
Marcus.Fuller@palmspringsca.gov • www.palmspingsca.gov
June 19, 2019
CASC Engineering and Consulting
ATTN: Jeff Endicott
1470 E. Cooley Drive
Colton, CA 92324
Re: On-Call National Pollutant Discharge Elimination System (NPDES)Program Consulting
Services Agreement No. 6859
Dear Mr. Endicott:
The referenced agreement expires on July 1, 2019 and in accordance with Section 3.4 of said
Agreement, it may be extended upon written notice to Consultant and mutual agreement. This is
to inform you that we wish to extend the Agreement for an additional year to July 1, 2020. This
is the first of 2 one year extensions provided for in said agreement.
If you have any questions or concerns regarding the extension of this agreement, please contact
me at your earliest convenience.
Sincerely,
Marcus.L. Fuller
Assistant City Manager/City Engineer
Approved by:
��
David H.Ready, City Ma er bate
Please sign and return to the City of Palm Springs to agree to extending Agreement 6859 for
one (1) year ending July 1, 2020.
gineering and Consulting Date
cc: Engineering File
PO Box 2743, Palm Springs, California 92263
CITY OF PALM SPRINGS
PROFESSIONAL SERVICES AGREEMENT
ON-CALL NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
PROGRAM CONSULTING SERVICES
THIS PROFESSIONAL SERVICES AGREEMENT (hereinafter "Agreement") is made
and entered into, to be effective this J,h day of llhltj , 2016 by and between the
CITY OF PALM SPRINGS, a California charter city and municipal corporation, (hereinafter
referred to as "City') and CASC ENGINEERING AND CONSULTING, INC., a California
corporation, (hereinafter referred to as "Consultant"). City and Consultant are sometimes
hereinafter individually referred to as "Party" and are hereinafter collectively referred to as the
"Parties."
RECITALS
A. City has determined that there is a need for As-Needed, "On-Call" National
Pollutant Discharge Elimination System (NPDES) program consulting services, (hereinafter the
"Project").
B. Consultant has submitted to City a proposal to provide As-Needed, "On-Call"
NPDES program consulting services pursuant to the terms of this Agreement.
C. Consultant is qualified by virtue of its experience, training, education, reputation,
and expertise to provide these services and has agreed to provide such services as provided
herein.
D. City desires to retain Consultant to provide such professional services.
NOW, THEREFORE, in consideration of the promises and mutual obligations, covenants, and
conditions contained herein, and other valuable consideration, the receipt and sufficiency of
which are hereby acknowledged, the Parties agree as follows:
1.0 SERVICES OF CONTRACTOR
1.1 Scope of Services. In compliance with all terms and conditions of this
Agreement, Consultant agrees to perform the professional services set forth in the Scope of
Services described in Exhibit 'A," which is attached hereto and is incorporated herein by
reference (hereinafter referred to as the "Services" or "Work"). As a material inducement to the
City entering into this Agreement, Consultant represents and warrants that this Agreement
requires specialized skills and abilities and is consistent with this understanding, Consultant is
a provider of first class work and professional services and that Consultant is experienced in
performing the Work and Services contemplated herein and, in light of such status and
experience, Consultant covenants that it shall follow the highest professional standards in
performing the Work and Services required hereunder. For purposes of this Agreement, the
phrase "highest professional standards" shall mean those standards of practice recognized as
high quality among well-qualified and experienced professionals performing similar work under
similar circumstances.
Page 1 of 19
ORIGINAL BID
AND/ORAGREEMEN
1.2 Contract Documents. The Agreement between the Parties shall consist of the
following: (1) this Agreement; (2) the Scope of Services; (3) the City's Request for Proposals;
and, (4) the Consultant's signed, original proposal submitted to the City ("Consultant's
Proposal"), (collectively referred to as the "Contract Documents"). The City's Request for
Proposals and the Consultant's Proposal, which are both attached as Exhibits "B" and "C",
respectively, are incorporated by reference and are made a part of this Agreement. The
Scope of Services shall include the Consultant's Proposal. All provisions of the Scope of
Services, the City's Request for Proposals and the Consultant's Proposal shall be binding on
the Parties. Should any conflict or inconsistency exist in the Contract Documents, the conflict
or inconsistency shall be resolved by applying the provisions in the highest priority document,
which shall be determined in the following order of priority: (1s) the terms of this Agreement;
(2"d) the�rovisions of the Scope of Services (Exhibit "A"); as may be amended from time to
time; (3` ) the provisions of the City's Request for Proposal (Exhibit "B"); and, (4") the
provisions of the Consultant's Proposal (Exhibit "C").
1.3 Compliance with Law. Consultant warrants that all Services rendered
hereunder shall be performed in accordance with all applicable federal, state, and local laws,
statutes, and ordinances and all lawful orders, rules, and regulations promulgated thereunder,
including without limitation all applicable Cal/OSHA requirements.
1.4 Licenses, Permits. Fees and Assessments. Consultant represents and
warrants to City that it has obtained all licenses, permits, qualifications, and approvals of
whatever nature that are legally required to practice its profession and perform the Work and
Services required by this Agreement. Consultant represents and warrants to City that
Consultant shall, at its sole cost and expense, keep in effect at all times during the term of this
Agreement, any license, permit, qualification, or approval that is legally required for Consultant
to perform the Work and Services under this Agreement. Consultant shall have the sole
obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest,
which may be imposed by law and arise from or are necessary for the Consultant's
performance of the Work and Services required by this Agreement, and shall indemnify,
defend, and hold harmless City against any such fees, assessments, taxes penalties, or
interest levied, assessed, or imposed against City hereunder.
1.5 Familiarity with Work. By executing this Agreement, Consultant warrants that
Consultant (a) has thoroughly investigated and considered the Scope of Services to be
performed, (b) has carefully considered how the Services should be performed, and (c) fully
understands the facilities, difficulties, and restrictions attending performance of the Services
under this Agreement. If the Services involve work upon any site, Consultant warrants that
Consultant has or will investigate the site and is or will be fully acquainted with the conditions
there existing, prior to commencement of any Services hereunder. Should the Consultant
discover any latent or unknown conditions that will materially affect the performance of the
Services hereunder, Consultant shall immediately inform the City of such fact and shall not
proceed except at Consultant's risk until written instructions are received from the City.
1.6 Care of Work. Consultant shall adopt reasonable methods during the term of
the Agreement to furnish continuous protection to the Work and the equipment, materials,
papers, documents, plans, studies, and/or other components thereof to prevent losses or
damages, and shall be responsible for all such damages, to persons or property, until
Page 2 of 19
acceptance of the Work by the City, except such losses or damages as may be caused by
City's own negligence.
1.7 Further Responsibilities of Parties. Both Parties agree to use reasonable care
and diligence to perform their respective obligations under this Agreement. Both Parties agree
to act in good faith to execute all instruments, prepare all documents, and take all actions as
may be reasonably necessary to carry out the purposes of this Agreement.
1.8 Performance of Services. City Manager or Director Engineering Services as
provided in Section 2.1 of this Agreement, shall have the right at any time during the term of
this Agreement to order the performance of services as generally described in the Scope of
Services to perform extra or additional work beyond that specified in the Scope of Services or
make changes by altering, adding to, or deducting from such Work. No Work may be
undertaken unless a written order is first given by the City Manager or the Director of
Engineering Services to the Consultant, incorporating therein the identification and description
of the Work to be performed, a maximum or not to exceed amount for such Work, and the time
to perform this Agreement.
1.9 Unauthorized Aliens. Consultant hereby represents and warrants that it will
comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A.
§§1101, et seq., as amended, and in connection therewith, shall not employ unauthorized
aliens as defined therein. Should Consultant so employ such unauthorized aliens for the
performance of any work and/or services under this Agreement, and should any liability or
sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby
agrees to reimburse City for any and all liabilities, actions, suits, claims, demands, losses,
costs, judgments, arbitration awards, settlements, damages, demands, orders, or penalties
which arise out of or are related to such employment, together with any and all costs, including
attorneys' fees, incurred by City.
2.0 COMPENSATION
2.1 Maximum Contract Amount. City and Consultant hereby acknowledge and
agree that the scope of services required by this Agreement will vary dependent upon the
number, type, and extent of the services or work the Consultant shall provide; no guarantee of
the extent or the type of services required of Consultant under the terms of this Agreement is
made by the City. The annual level of services required by this Agreement is unknown, and
may significantly increase or decrease from year to year. In acknowledgement of the fact that
the number and type of assignments requiring the Consultant's services has not been
identified for this contract, City and Consultant hereby acknowledge and agree that a specific
"Maximum Contract Sum" shall be imposed on each separate task or assignment that the City
may assign Consultant as provided in Section 1.8 and in this Section 2.1. Each such separate
task or assignment shall be identified as a Task Order or a Purchase Order authorized by the
Director of Engineering Services or the City Manager as provided in this Section 2.1. For the
services rendered pursuant to this Agreement, the Consultant shall be compensated in
accordance with the "Schedule of Compensation" attached hereto as Exhibit "D" and
incorporated herein by this reference.
Page 3 of 19
The method of compensation may include: (i) a lump sum payment upon completion, (ii)
payment for time and materials based upon the Consultant's Schedule of Hourly Billing Rates
as shown on Exhibit "D", or (iii) such other methods as may be specified in the Schedule of
Compensation. Compensation shall include reimbursement for actual and necessary
expenditures for reproduction costs, telephone expense, transportation expense, and all other
necessary expenditures required to perform the professional services under this Agreement.
Compensation shall include the attendance of Consultant at all project meetings reasonably
deemed necessary by the City; Consultant shall not be entitled to any additional compensation
for attending said meetings. Consultant hereby acknowledges that it accepts the risk that the
services to be provided pursuant to the Scope of Services may be more costly or time
consuming than Consultant anticipates, and that Consultant shall not be entitled to additional
compensation therefore.
For the Services rendered pursuant to this Agreement within any fiscal year in which this
Agreement remains effective, commencing July 1 and ending June 30, the City has estimated
and hereby establishes an annual budget for on-call services of Two Hundred Thousand
Dollars, ($200,000) ("Annual Contract Amount"). It is expressly agreed that the Annual
Contract Amount of this Agreement is hereby established as an annual not to exceed budget
for the required services, unless otherwise revised in accordance with Section 1.8 of this
Agreement.
2.2 Method of Payment. Unless some other method of payment is specified in the
Schedule of Compensation (Exhibit "D"), in any month in which Consultant wishes to receive
payment, no later than the tenth (10) working day of such month, Consultant shall submit to
the City, in a form approved by the City's Finance Director, an invoice for services rendered
prior to the date of the invoice. Such requests shall be based upon the amount and value of
the services performed by Consultant and accompanied by such reporting data including an
itemized breakdown of all costs incurred and tasks performed during the period covered by the
invoice, as may be required by the City. City shall use reasonable efforts to make payments to
Consultant within forty-five (45) days after receipt of the invoice or a soon thereafter as is
reasonably practical. There shall be a maximum of one payment per month.
2.3 Changes in Scope. In the event any change or changes in the Scope of
Services is requested by the City, the Parties shall execute a written amendment to this
Agreement, setting forth with particularity all terms of such amendment, including, but not
limited to, any additional professional fees. An amendment may be entered into: (a) to provide
for revisions or modifications to documents or other work product or work when documents or
other work product or work is required by the enactment or revision of law subsequent to the
preparation of any documents, other work product, or work; and/or (b) to provide for additional
services not included in this Agreement or not customarily furnished in accordance with
generally accepted practice in Consultant's profession.
2.4 Appropriations. This Agreement is subject to and contingent upon funds being
appropriated therefore by the Palm Springs City Council for each fiscal year covered by the
Agreement. If such appropriations are not made, the City Manager may terminate this
Agreement as provided in Section 8.3 of this Agreement; otherwise, there shall be no funding
for any work or services and Consultant shall not be entitled to payment for any work or
services that Consultant may provide.
Page 4 of 19
3. SCHEDULE OF PERFORMANCE
3.1 Time of Essence. Time is of the essence in the performance of this Agreement.
The time for completion of the services to be performed by Consultant is an essential condition
of this Agreement. Consultant shall prosecute regularly and diligently the Work of this
Agreement according to the agreed upon Schedule of Performance for each Task Order.
3.2 Schedule of Performance. Consultant shall commence the Services pursuant
to this Agreement upon receipt of a written notice to proceed and shall perform all Services
within the time period(s) established in the Schedule of Performance. When requested by
Consultant, extensions to the time period(s) specified in the Schedule of Performance may be
approved in writing by the Contract Officer, but such extensions shall not exceed one hundred
eighty (180) days cumulatively; however, the City shall not be obligated to grant such an
extension.
3.3 Force Maieure. The time period(s) specified in the Schedule of Performance for
performance of the Services rendered pursuant to this Agreement shall be extended because
of any delays due to unforeseeable causes beyond the control and without the fault or
negligence of the Consultant (financial inability excepted), including, but not limited to, acts of
God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics,
quarantine restrictions, riots, strikes, freight embargoes, wars, and/or acts of any governmental
agency, including the City, if Consultant, within ten (10) days of the commencement of such
delay, notifies the City Manager in writing of the causes of the delay. The City Manager shall
ascertain the facts and the extent of delay, and extend the time for performing the Services for
the period of the enforced delay when and if in the judgment of the City Manager such delay is
justified. The City Manager's determination shall be final and conclusive upon the Parties to
this Agreement. In no event shall Consultant be entitled to recover damages against the City
for any delay in the performance of this Agreement, however caused, Consultant's sole
remedy being extension of the Agreement pursuant to this section.
3.4 Term. Unless earlier terminated under the terms of this Agreement shall
commence on July 1, 2016, and continue in full force and effect for three (3) years, until July 1,
2019. At the sole discretion of the Director of Engineering Services, upon written notice to
Consultant and mutual agreement, the term of this Agreement may be extended for two (2)
additional one (1) year terms. Said notice shall be delivered prior to July 1, 2019, for the initial
one (1) year extension (if granted); and prior to July 1, 2020, for the final one (1) year
extension (if granted). In no event shall the term of this agreement extend beyond July 1,
2021.
4. COORDINATION OF WORK
4.1 Representative of Consultant. The following principal of Consultant is hereby
designated as being the principal and representative of Consultant authorized to act in its
behalf with respect to the Services to be performed under this Agreement and make all
decisions in connection therewith: Rick Sidor, Principal. It is expressly understood that the
experience, knowledge, education, capability, expertise, and reputation of the foregoing
principal is a substantial inducement for City to enter into this Agreement. Therefore, the
Page 5 of 19
foregoing principal shall be responsible during the term of this Agreement for directing all
activities of Consultant and devoting sufficient time to personally supervise the services
performed hereunder. The foregoing principal may not be changed by Consultant without prior
written approval of the Contract Officer.
4.2 Contract Officer. The Contract Officer shall be such person as may be
designated by the City Manager of City, and is subject to change by the City Manager. It shall
be the Consultant's responsibility to ensure that the Contract Officer is kept fully informed of
the progress of the performance of the Services, and the Consultant shall refer any decisions
which must be made by City to the Contract Officer. Unless otherwise specified herein, any
approval of City required hereunder shall mean the approval of the Contract Officer. The
Contract Officer shall have authority to sign all documents on behalf of the City required
hereunder to carry out the terms of this Agreement.
4.3 Prohibition Against Subcontracting or Assignments. The experience,
knowledge, capability, expertise, and reputation of Consultant, its principals and employees,
were a substantial inducement for City to enter into this Agreement. Therefore, Consultant
shall not assign the performance of this Agreement, nor any part thereof, nor any monies due
hereunder, voluntarily or by operation of law, without the prior written consent of City.
Consultant shall not contract with any other entity to perform the Services required under this
Agreement without the prior written consent of City. If Consultant is permitted to subcontract
any part of this Agreement by City, Consultant shall be responsible to City for the acts and
omissions of its subcontractor(s) in the same manner as it is for persons directly employed.
Nothing contained in this Agreement shall create any contractual relationships between any
subcontractor and City. All persons engaged in the Work will be considered employees of
Consultant. City will deal directly with and will make all payments to Consultant. In addition,
neither this Agreement nor any interest herein may be transferred, assigned, conveyed,
hypothecated, or encumbered voluntarily or by operation of law, whether for the benefit of
creditors or otherwise, without the prior written consent of City. Transfers restricted hereunder
shall include the transfer to any person or group of persons acting in concert of more than
twenty five percent (25%) of the present ownership and/or control of Consultant, taking all
transfers into account on a cumulative basis. In the event of any such unapproved transfer,
including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall
release Consultant or any surety of Consultant from any liability hereunder without the express
written consent of City.
4.4 Independent Contractor.
A. The legal relationship between the Parties is that of an independent
contractor, and nothing herein shall be deemed to make Consultant a City employee. During
the performance of this Agreement, Consultant and its officers, employees, and agents shall
act in an independent capacity and shall not act as City officers or employees. The personnel
performing the Services under this Agreement on behalf of Consultant shall at all times be
under Consultant's exclusive direction and control. Neither City nor any of its officers,
employees, or agents shall have control over the conduct of Consultant or any of its officers,
employees, or agents, except as set forth in this Agreement. Consultant, its officers,
employees, or agents shall not maintain an office or any other type of fixed business location
at City's offices. City shall have no voice in the selection, discharge, supervision, or control of
Page 6of19
Consultant's employees, servants, representatives, or agents, or in fixing their number,
compensation, or hours of service. Consultant shall pay all wages, salaries, and other
amounts due its employees in connection with this Agreement and shall be responsible for all
reports and obligations respecting them, including but not limited to social security income tax
withholding, unemployment compensation, workers' compensation, and other similar matters.
City shall not in any way or for any purpose be deemed to be a partner of Consultant in its
business or otherwise a joint venturer or a member of any joint enterprise with Consultant.
B. Consultant shall not incur or have the power to incur any debt, obligation,
or liability against City, or bind City in any manner.
C. No City benefits shall be available to Consultant, its officers, employees,
or agents in connection with any performance under this Agreement. Except for professional
fees paid to Consultant as provided for in this Agreement, City shall not pay salaries, wages, or
other compensation to Consultant for the performance of Services under this Agreement. City
shall not be liable for compensation or indemnification to Consultant, its officers, employees, or
agents, for injury or sickness arising out of performing Services hereunder. If for any reason
any court or governmental agency determines that the City has financial obligations, other than
pursuant to Section 2 and Subsection 1.8 herein, of any nature relating to salary, taxes, or
benefits of Consultant's officers, employees, servants, representatives, subcontractors, or
agents, Consultant shall indemnify City for all such financial obligations.
5. INSURANCE
5.1 Types of Insurance. Consultant shall procure and maintain, at its sole cost and
expense, in a form and content satisfactory to City, the insurance described herein for the
duration of this Agreement, including any extension thereof, or as otherwise specified herein,
against claims which may arise from or in connection with the performance of the Work
hereunder by Consultant, its agents, representatives, or employees. In the event the City
Manager determines that the Work or Services to be performed under this Agreement creates
an increased or decreased risk of loss to the City, the Consultant agrees that the minimum
limits of the insurance policies may be changed accordingly upon receipt of written notice from
the City Manager or his designee. Consultant shall immediately substitute any insurer whose
A.M. Best rating drops below the levels specified herein. Except as otherwise authorized
below for professional liability (errors and omissions) insurance, all insurance provided
pursuant to this Agreement shall be on an occurrence basis. The minimum amount of
insurance required hereunder shall be as follows:
A. Errors and Omissions Insurance. Consultant shall obtain and maintain in
full force and effect throughout the term of this Agreement, standard industry form professional
liability (errors and omissions) insurance coverage in an amount of not less than one million
dollars ($1,000,000.00) per occurrence and two-million dollars ($2,000,000.00) annual
aggregate, in accordance with the provisions of this section.
(1) Consultant shall either: (a) certify in writing to the City that Consultant
is unaware of any professional liability claims made against Consultant and is unaware of any
facts which may lead to such a claim against Consultant; or (b) if Consultant does not provide
the certification pursuant to (a), Consultant shall procure from the professional liability insurer
Page 7 of 19
an endorsement providing that the required limits of the policy shall apply separately to claims
arising from errors and omissions in the rendition of services pursuant to this Agreement.
(2) If the policy of insurance is written on a "claims made" basis, the policy
shall be continued in full force and effect at all times during the term of this Agreement, and for
a period of three (3) years from the date of the completion of the Services provided hereunder.
In the event of termination of the policy during this period, Consultant shall obtain continuing
insurance coverage for the prior acts or omissions of Consultant during the course of
performing Services under the terms of this Agreement. The coverage shall be evidenced by
either a new policy evidencing no gap in coverage, or by obtaining separate extended "tail"
coverage with the present or new carrier or other insurance arrangements providing for
complete coverage, either of which shall be subject to the written approval by the City
Manager.
(3) In the event the policy of insurance is written on an "occurrence"
basis, the policy shall be continued in full force and effect during the term of this Agreement, or
until completion of the Services provided for in this Agreement, whichever is later. In the event
of termination of the policy during this period, new coverage shall immediately be obtained to
ensure coverage during the entire course of performing the Services under the terms of this
Agreement.
B. Workers' Compensation Insurance. Consultant shall obtain and maintain,
in full force and effect throughout the term of this Agreement, workers' compensation
insurance in at least the minimum statutory amounts, and in compliance with all other statutory
requirements, as required by the State of California. Consultant agrees to waive and obtain
endorsements from its workers' compensation insurer waiving subrogation rights under its
workers' compensation insurance policy against the City and to require each of its
subcontractors, if any, to do likewise under their workers' compensation insurance policies. If
Consultant has no employees, Consultant shall complete the City's Request for Waiver of
Workers' Compensation Insurance Requirement form.
C. Commercial General Liability Insurance. Consultant shall obtain and
maintain, in full force and effect throughout the term of this Agreement, a policy of commercial
general liability insurance written on a per occurrence basis with a combined single limit of at
least one million dollars ($1,000,000.00) and two million dollars ($2,000,000.00) general
aggregate for bodily injury and property damage including coverages for contractual liability,
personal injury, independent contractors, broad form property damage, products and
completed operations.
D. Business Automobile Insurance. Consultant shall obtain and maintain, in
full force and effect throughout the term of this Agreement, a policy of business automobile
liability insurance written on a per occurrence basis with a single limit liability in the amount of
one million dollars ($1,000,000.00) bodily injury and property damage. The policy shall include
coverage for owned, non-owned, leased, and hired cars.
E. Employer Liability Insurance. Consultant shall obtain and maintain, in full
force and effect throughout the term of this Agreement, a policy of employer liability insurance
written on a per occurrence basis with a policy limit of at least one million dollars
Page 8 of 19
($1 ,000,000.00) for bodily injury or disease.
5.2 Deductibles and Self-Insured Retentions. Any deductibles or self-insured
retentions must be declared to and approved by the City Manager prior to commencing any
work or services under this Agreement. Consultant guarantees payment of all deductibles and
self-insured retentions. City reserves the right to reject deductibles or self-insured retentions in
excess of $10,000, and the City Manager may require evidence of pending claims and claims
history as well as evidence of Consultant's ability to pay claims for all deductible amounts and
self-insured retentions proposed in excess of$10,000.
5.3 Other Insurance Requirements. The following provisions shall apply to the
insurance policies required of Consultant pursuant to this Agreement:
5.3.1 For any claims related to this Agreement, Consultant's coverage shall be primary
insurance as respects City and its officers, council members, officials,
employees, agents, and volunteers. Any insurance or self-insurance maintained
by the City and its officers, council members, officials, employees, agents, and
volunteers shall be in excess of Consultant's insurance and shall not contribute
with it.
5.3.2 Any failure to comply with reporting or other provisions of the policies, including
breaches of warranties, shall not affect coverage provided to City and its officers,
council members, officials, employees, agents, and volunteers.
5.3.3 All insurance coverage and limits provided by Consultant and available or
applicable to this Agreement are intended to apply to each insured, including
additional insureds, against whom a claim is made or suit is brought to the full
extent of the policies. Nothing contained in this Agreement or any other
agreement relating to the City or its operations shall limit the application of such
insurance coverage.
5.3.4 None of the insurance coverages required herein will be in compliance with these
requirements if they include any limiting endorsement which substantially impairs
the coverages set forth herein (e.g., elimination of contractual liability or reduction
of discovery period), unless the endorsement has first been submitted to the City
Manager and approved in writing.
5.3.5 Consultant agrees to require its insurer to modify insurance endorsements to
delete any exculpatory wording stating that failure of the insurer to mail written
notice of cancellation imposes no obligation, or that any party will "endeavor" (as
opposed to being required) to comply with the requirements of the
endorsements. Certificates of insurance will not be accepted in lieu of required
endorsements, and submittal of certificates without required endorsements may
delay commencement of the Project. It is Consultant's obligation to ensure
timely compliance with all insurance submittal requirements as provided herein.
5.3.6 Consultant agrees to ensure that subcontractors, and any other parties involved
with the Project who are brought onto or involved in the Project by Consultant,
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provide the same minimum insurance coverage required of Consultant.
Consultant agrees to monitor and review all such coverage and assumes all
responsibility for ensuring that such coverage is provided in conformity with the
requirements of this section. Consultant agrees that upon request, all
agreements with subcontractors and others engaged in the Project will be
submitted to the City for review.
5.3.7 Consultant acknowledges and agrees that any actual or alleged failure on the
part of the City to inform Consultant of non-compliance with any insurance
requirement in no way imposes any additional obligations on the City nor does it
waive any rights hereunder in this or any other regard.
5.3.8 Consultant shall provide proof that policies of insurance required herein expiring
during the term of this Agreement have been renewed or replaced with other
policies providing at least the same coverage. Proof that such coverage has
been ordered shall be submitted prior to expiration. Endorsements as required in
this Agreement applicable to the renewing or new coverage shall be provided to
City no later than ten (10) days prior to expiration of the lapsing coverage.
5.3.9 Requirements of specific insurance coverage features or limits contained in this
section are not intended as limitations on coverage, limits, or other requirements
nor as a waiver of any coverage normally provided by any given policy. Specific
reference to a given coverage feature is for purposes of clarification only as it
pertains to a given issue, and is not intended by any party or insured to be
limiting or all-inclusive.
5.3.10 The requirements in this section supersede all other sections and provisions of
this Agreement to the extent that any other section or provision conflicts with or
impairs the provisions of this section.
5.3.11 Consultant agrees to provide immediate notice to City of any claim or loss
against Consultant arising out of the Work performed under this Agreement and
for any other claim or loss which may reduce the insurance available to pay
claims arising out of this Agreement. City assumes no obligation or liability by
such notice, but has the right (but not the duty) to monitor the handling of any
such claim or claims if they are likely to involve City, or to reduce or dilute
insurance available for payment of potential claims.
5.3.12 Consultant agrees that the provisions of this section shall not be construed as
limiting in any way the extent to which the Consultant may be held responsible
for the payment of damages resulting from the Consultant's activities or the
activities of any person or person for which the Consultant is otherwise
responsible.
5.4 Sufficiency of Insurers. Insurance required herein shall be provided by
authorized insurers in good standing with the State of California. Coverage shall be provided
by insurers admitted in the State of California with an A.M. Best's Key Rating of B++, Class VII,
or better, unless such requirements are waived in writing by the City Manager or his designee
Page 10 of 19
due to unique circumstances.
5.5 Verification of Coverage. Consultant shall furnish City with both certificates of
insurance and endorsements, including additional insured endorsements, affecting all of the
coverages required by this Agreement. The certificates and endorsements are to be signed by
a person authorized by that insurer to bind coverage on its behalf. All proof of insurance is to
be received and approved by the City before work commences. City reserves the right to
require Consultant's insurers to provide complete, certified copies of all required insurance
policies at any time. Additional insured endorsements are not required for Errors and
Omissions and Workers' Compensation policies.
Verification of Insurance coverage may be provided by: (1) an approved General and/or
Auto Liability Endorsement Form for the City of Palm Springs or (2) an acceptable Certificate
of Liability Insurance Coverage with an approved Additional Insured Endorsement with the
following endorsements stated on the certificate:
1. "The City of Palm Springs, its officials, employees, and agents are named as an
additional insured..." ("as respects City of Palm Springs Contract No._" or "for any and all
work performed with the City"may be included in this statement).
2. "This insurance is primary and non-contributory over any insurance or self-
insurance the City may have..." ("as respects City of Palm Springs Contract No.—.. or "for any
and all work performed with the City" may be included in this statement).
3. "Should any of the above described policies be canceled before the expiration
date thereof, the issuing company will mail 30 days written notice to the Certificate Holder
named." Language such as, "endeavor to" mail and "but failure to mail such notice shall
impose no obligation or liability of any kind upon the company, its agents or representative" is
not acceptable and must be crossed out.
4. Both the Workers' Compensation and Employers' Liability policies shall contain
the insurer's waiver of subrogation in favor of City, its elected officials, officers, employees,
agents, and volunteers.
In addition to the endorsements listed above, the City of Palm Springs shall be named the
certificate holder on the policies. All certificates of insurance and endorsements are to be
received and approved by the City before work commences. All certificates of insurance must
be authorized by a person with authority to bind coverage, whether that is the authorized
agent/broker or insurance underwriter. Failure to obtain the required documents prior to the
commencement of work shall not waive the Consultant's obligation to provide them.
6. INDEMNIFICATION
6.1 To the fullest extent permitted by law, Consultant shall defend (at Consultant's
sole cost and expense), indemnify, protect, and hold harmless City, its elected officials,
officers, employees, agents, and volunteers (collectively the "Indemnified Parties"), from and
against any and all liabilities, actions, suits, claims, demands, losses, costs, judgments,
arbitration awards, settlements, damages, demands, orders, penalties, and expenses including
Pagel 1 of 19
legal costs and attorney fees (collectively "Claims"), including but not limited to Claims arising
from injuries to or death of persons (Consultant's employees included), for damage to property,
including property owned by City, from any violation of any federal, state, or local law or
ordinance, and from errors and omissions committed by Consultant, its officers, employees,
representatives, and agents, that arise out of or relate to Consultant's performance under this
Agreement. This indemnification clause excludes Claims arising from the sole negligence or
willful misconduct of the City, its elected officials, officers, employees, agents, and volunteers.
Under no circumstances shall the insurance requirements and limits set forth in this Agreement
be construed to limit Consultant's indemnification obligation or other liability under this
Agreement. Consultant's indemnification obligation shall survive the expiration or earlier
termination of this Agreement until all actions against the Indemnified Parties for such matters
indemnified are fully and finally barred by the applicable statute of limitations or, if an action is
timely filed, until such action is final. This provision is intended for the benefit of third party
Indemnified Parties not otherwise a party to this Agreement.
6.2 Design Professional Services Indemnification and Reimbursement. If the
Agreement is determined to be a "design professional services agreement" and Consultant is a
"design professional" under California Civil Code Section 2782.8, then:
A. To the fullest extent permitted by law, Consultant shall indemnify, defend (at
Consultant's sole cost and expense), protect and hold harmless City and its elected officials,
officers, employees, agents and volunteers and all other public agencies whose approval of
the project is required, (individually "Indemnified Party"; collectively "Indemnified Parties")
against any and all liabilities, claims, judgments, arbitration awards, settlements, costs,
demands, orders and penalties (collectively "Claims"), including but not limited to Claims
arising from injuries or death of persons (Consultant's employees included) and damage to
property, which Claims arise out of, pertain to, or are related to the negligence, recklessness or
willful misconduct of Consultant, its agents, employees, or subcontractors, or arise from
Consultant's negligent, reckless or willful performance of or failure to perform any term,
provision, covenant or condition of this Agreement ("Indemnified Claims"), but Consultant's
liability for Indemnified Claims shall be reduced to the extent such Claims arise from the
negligence, recklessness or willful misconduct of the City and its elected officials. Officers,
employees, agents and volunteers.
B. Consultant shall reimburse the Indemnified Parties for any reasonable expenditures,
including reasonable attorneys' fees, expert fees, litigation costs, and expenses that each
Indemnified Party may incur by reason of Indemnified Claims. Upon request by an Indemnified
Party, Consultant shall defend with legal counsel reasonably acceptable to the Indemnified
Party all Claims against the Indemnified Party that may arise out of, pertain to, or relate to
Indemnified Claims, whether or not Consultant is named as a party to the Claim proceeding.
The determination whether a Claim "may arise out of, pertain to, or relate to Indemnified
Claims" shall be based on the allegations made in the Claim and the facts known or
subsequently discovered by the Parties. Consultant's indemnification obligation hereunder
shall survive the expiration or earlier termination of this Agreement until all actions against the
Indemnified Parties for such matters indemnified hereunder are fully and finally barred by the
applicable statute of limitations or, if an action is timely filed, until such action is final.
Page 12 of 19
C. The Consultant shall require all non-design-profession sub-contractors, used or sub-
contracted by Consultant to perform the Services or Work required under this Agreement, to
execute an Indemnification Agreement adopting the indemnity provisions in sub-section 6.1 in
favor of the Indemnified Parties. In additions, Consultant shall require all non-design-
professional sub-contractors, used or sub-contracted by Consultant to perform the Services or
Work required under this Agreement, to obtain insurance that is consistent with the Insurance
provisions as set forth in this Agreement, as well as any other insurance that may be required
by Contract Officer.
7. REPORTS AND RECORDS
7.1 Accounting Records. Consultant shall keep complete, accurate, and detailed
accounts of all time, costs, expenses, and expenditures pertaining in any way to this
Agreement. Consultant shall keep such books and records as shall be necessary to properly
perform the Services required by this Agreement and to enable the Contract Officer to evaluate
the performance of such Services. The Contract Officer shall have full and free access to such
books and records at all reasonable times, including the right to inspect, copy, audit, and make
records and transcripts from such records.
7.2 Reports.Consultant shall periodically prepare and submit to the Contract Officer
such reports concerning the performance of the Services required by this Agreement as the
Contract Officer shall require. Consultant hereby acknowledges that the City is greatly
concerned about the cost of the Work and Services to be performed pursuant to this
Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts,
circumstances, techniques, or events that may or will materially increase or decrease the cost
of the Work or Services contemplated herein or, if Consultant is providing design services, the
cost of the project being designed, Consultant shall promptly notify the Contract Officer of such
fact, circumstance, technique, or event and the estimated increased or decreased cost related
thereto and, if Consultant is providing design services, the estimated increased or decreased
cost estimate for the project being designed.
7.3 Ownership of Documents. All drawings, specifications, reports, records,
documents, memoranda, correspondence, computations, and other materials prepared by
Consultant, its employees, subcontractors, and agents in the performance of this Agreement
shall be the property of City and shall be promptly delivered to City upon request of the
Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim
for further employment or additional compensation as a result of the exercise by City of its full
rights of ownership of the documents and materials hereunder. Any use of such completed
documents for other projects and/or use of incomplete documents without specific written
authorization by the Consultant will be at the City's sole risk and without liability to Consultant,
and the City shall indemnify the Consultant for all damages resulting therefrom. Consultant
may retain copies of such documents for its own use. Consultant shall have an unrestricted
right to use the concepts embodied therein. Consultant shall ensure that all its subcontractors
shall provide for assignment to City of any documents or materials prepared by them, and in
the event Consultant fails to secure such assignment, Consultant shall indemnify City for all
damages resulting therefrom.
Page 13 of 19
7.4 Release of Documents. All drawings, specifications, reports, records,
documents, and other materials prepared by Consultant in the performance of services under
this Agreement shall not be released publicly without the prior written approval of the Contract
Officer. All information gained by Consultant in the performance of this Agreement shall be
considered confidential and shall not be released by Consultant without City's prior written
authorization.
7.5 Audit and Inspection of Records. After receipt of reasonable notice and during
the regular business hours of City, Consultant shall provide City, or other agents of City, such
access to Consultant's books, records, payroll documents, and facilities as City deems
necessary to examine, copy, audit, and inspect all accounting books, records, work data,
documents, and activities directly related to Consultant's performance under this Agreement.
Consultant shall maintain such books, records, data, and documents in accordance with
generally accepted accounting principles and shall clearly identify and make such items readily
accessible to such parties during the term of this Agreement and for a period of three (3) years
from the date of final payment by City hereunder.
8. ENFORCEMENT OF AGREEMENT
8.1 California Law and Venue.This Agreement shall be construed and interpreted
both as to validity and as to performance of the Parties in accordance with the laws of the
State of California. Legal actions concerning any dispute, claim, or matter arising out of or in
relation to this Agreement shall be instituted in the Superior Court of the County of Riverside,
State of California, or any other appropriate court in such County, and Consultant covenants
and agrees to submit to the personal jurisdiction of such court in the event of such action.
8.2 Interpretation. This Agreement shall be construed as a whole according to its
fair language and common meaning to achieve the objectives and purposes of the Parties.
The terms of this Agreement are contractual and the result of negotiation between the Parties.
Accordingly, any rule of construction of contracts (including, without limitation, California Civil
Code Section 1654) that ambiguities are to be construed against the drafting party, shall not be
employed in the interpretation of this Agreement. The caption headings of the various sections
and paragraphs of this Agreement are for convenience and identification purposes only and
shall not be deemed to limit, expand, or define the contents of the respective sections or
paragraphs.
8.3 Termination. City may terminate this Agreement for its convenience at any time,
without cause, in whole or in part, upon giving Consultant thirty (30) days written notice. Upon
such notice, City shall pay Consultant for Services performed through the date of termination.
Upon receipt of such notice, Consultant shall immediately cease all work under this
Agreement, unless the notice provides otherwise. Thereafter, Consultant shall have no further
claims against the City under this Agreement. Upon termination of the Agreement pursuant to
this section, Consultant shall submit to the City an invoice for work and services performed
prior to the date of termination. In addition, the Consultant reserves the right to terminate this
Agreement at any time, with or without cause, upon sixty (60) days written notice to the City,
except that where termination is due to material default by the City, the period of notice may be
such shorter time as the Consultant may determine.
Page 14 of 19
8.4 Default of Consultant.
A. Consultant's failure to comply with any provision of this Agreement shall
constitute a default.
B. If the City Manager, or his designee, determines that Consultant is in
default in the performance of any of the terms or conditions of this Agreement, he/she shall
notify Consultant in writing of such default. Consultant shall have ten (10) days, or such longer
period as City may designate, to cure the default by rendering satisfactory performance. In the
event Consultant fails to cure its default within such period of time, City shall have the right,
notwithstanding any other provision of this Agreement, to terminate this Agreement without
further notice and without prejudice of any remedy to which City may be entitled at law, in
equity, or under this Agreement. Consultant shall be liable for any and all reasonable costs
incurred by City as a result of such default. Compliance with the provisions of this section shall
not constitute a waiver of any City right to take legal action in the event that the dispute is not
cured, provided that nothing herein shall limit City's right to terminate this Agreement without
cause pursuant to Section 8.3.
C. If termination is due to the failure of the Consultant to fulfill its obligations
under this Agreement, City may, after compliance with the provisions of Section 8.4.B, take
over the work and prosecute the same to completion by contract or otherwise, and the
Consultant shall be liable to the extent that the total cost for completion of the Services
required hereunder exceeds the Maximum Contract Amount (provided that the City shall use
reasonable efforts to mitigate such damages), and City may withhold any payments to the
Consultant for the purpose of set-off or partial payment of the amounts owed the City as
previously stated. The withholding or failure to withhold payments to Consultant shall not limit
Consultant's liability for completion of the Services as provided herein.
8.5 Waiver. No waiver of any provision of this Agreement shall be effective unless in
writing and signed by a duly authorized representative of the Party against whom enforcement
of a waiver is sought. Any waiver by the Parties of any default or breach of any covenant,
condition, or term contained in this Agreement, shall not be construed to be a waiver of any
subsequent or other default or breach, nor shall failure by the Parties to require exact, full, and
complete compliance with any of the covenants, conditions, or terms contained in this
Agreement be construed as changing the terms of this Agreement in any manner or preventing
the Parties from enforcing the full provisions hereof.
8.6 Rights and Remedies Cumulative. Except with respect to rights and remedies
expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties
are cumulative and the exercise by either Party of one or more of such rights or remedies shall
not preclude the exercise by it, at the same or different times, of any other rights or remedies
for the same default or any other default by the other Party.
8.7 Legal Action. In addition to any other rights or remedies, either Party may take
legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for
any default, to compel specific performance of this Agreement, to obtain declaratory or
injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement.
Page 15 of 19
8.8 Attorney Fees. In the event any dispute between the Parties with respect to this
Agreement results in litigation or any non-judicial proceeding, the prevailing Party shall be
entitled, in addition to such other relief as may be granted, to recover from the non-prevailing
Party all reasonable costs and expenses, including but not limited to reasonable attorney fees,
expert consultant fees, court costs and all fees, costs, and expenses incurred in any appeal or
in collection of any judgment entered in such proceeding. To the extent authorized by law, in
the event of a dismissal by the plaintiff or petitioner of the litigation or non-judicial proceeding
within thirty (30) days of the date set for trial or hearing, the other Party shall be deemed to be
the prevailing Party in such litigation or proceeding.
9. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
9.1 Non-liability of City Officers and Employees. No officer or employee of the
City shall be personally liable to the Consultant, or any successor-in-interest, in the event of
any default or breach by the City or for any amount which may become due to the Consultant
or to its successor, or for breach of any obligation of the terms of this Agreement.
9.2 Conflict of Interest. Consultant acknowledges that no officer or employee of the
City has or shall have any direct or indirect financial interest in this Agreement nor shall
Consultant enter into any agreement of any kind with any such officer or employee during the
term of this Agreement and for one year thereafter. Consultant warrants that Consultant has
not paid or given, and will not pay or give, any third party any money or other consideration in
exchange for obtaining this Agreement.
9.3 Covenant Against Discrimination. In connection with its performance under
this Agreement, Consultant shall not discriminate against any employee or applicant for
employment because of race, religion, color, sex, age, marital status, ancestry, national origin,
sexual orientation, gender identity, gender expression, physical or mental disability, or medical
condition. Consultant shall ensure that applicants are employed, and that employees are
treated during their employment, without regard to their race, religion, color, sex, age, marital
status, ancestry, national origin, sexual orientation, gender identity, gender expression,
physical or mental disability, or medical condition. Such actions shall include, but not be
limited to, the following: employment, upgrading, demotion or transfer; recruitment or
recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and
selection for training, including apprenticeship.
10. MISCELLANEOUS PROVISIONS
10.1 Patent and Copyright Infringement.
A. To the fullest extent permissible under law, and in lieu of any other
warranty by City or Consultant against patent or copyright infringement, statutory or otherwise,
it is agreed that Consultant shall defend at its expense any claim or suit against City on
account of any allegation that any item furnished under this Agreement, or the normal use or
sale thereof arising out of the performance of this Agreement, infringes upon any presently
existing U.S. letters patent or copyright and Consultant shall pay all costs and damages finally
awarded in any such suit or claim, provided that Consultant is promptly notified in writing of the
suit or claim and given authority, information and assistance at Consultant's expense for the
Page 16 of 19
defense of same, and provided such suit or claim arises out of, pertains to, or is related to the
negligence, recklessness or willful misconduct of Consultant. However, Consultant will not
indemnify City if the suit or claim results from: (1) City's alteration of a deliverable, such that
City's alteration of such deliverable created the infringement upon any presently existing U.S.
letters patent or copyright; or (2) the use of a deliverable in combination with other material not
provided by Consultant when it is such use in combination which infringes upon an existing
U.S. letters patent or copyright.
B. Consultant shall have sole control of the defense of any such claim or suit
and all negotiations for settlement thereof, Consultant shall not be obligated to indemnify City
under any settlement made without Consultant's consent or in the event City fails to cooperate
in the defense of any suit or claim, provided, however, that such defense shall be at
Consultant's expense. If the use or sale of such item is enjoined as a result of the suit or
claim, Consultant, at no expense to City, shall obtain for City the right to use and sell the item,
or shall substitute an equivalent item acceptable to City and extend this patent and copyright
indemnity thereto.
10.2 Notices. All notices or other communications required or permitted hereunder
shall be in writing, and shall be personally delivered, sent by pre-paid First Class U.S. Mail,
registered or certified mail, postage prepaid, return receipt requested, or delivered or sent by
facsimile with attached evidence of completed transmission, and shall be deemed received
upon the earlier of (i) the date of delivery to the address of the person to receive such notice if
delivered personally or by messenger or overnight courier; (ii) five (5) business days after the
date of posting by the United States Post Office if by mail; or (iii) when sent if given by
facsimile. Any notice, request, demand, direction, or other communication sent by facsimile
must be confirmed within forty-eight (48) hours by letter mailed or delivered. Other forms of
electronic transmission such as e-mails, text messages, instant messages are not acceptable
manners of notice required hereunder. Notices or other communications shall be addressed
as follows:
To City: City of Palm Springs
Attention: City Manager
3200 E. Tahquitz Canyon Way
Palm Springs, California 92262
Telephone: (760) 323-8204
Facsimile: (760) 323-8332
To Consultant: CASC Engineering and Consulting, Inc.
Attention: Rick Sidor
1470 E. Cooley Drive
Colton, California 92324
Telephone: (855) 383-0101
Facsimile: (760) 722-4264
Page 17 of 19
10.3 Entire Agreement. This Agreement constitutes the entire agreement between
the Parties and supersedes all prior negotiations, arrangements, agreements, representations,
and understandings, if any, made by or among the Parties with respect to the subject matter
hereof. No amendments or other modifications of this Agreement shall be binding unless
executed in writing by both Parties hereto, or their respective successors, assigns, or grantees.
10.4 Severability. Whenever possible, each provision of this Agreement shall be
interpreted in such a manner as to be effective and valid under applicable law, but if any
provision of this Agreement shall be determined to be invalid by a final judgment or decree of a
court of competent jurisdiction, such provision shall be ineffective only to the extent of such
prohibition or invalidity, without invalidating the reminder of that provision, or the remaining
provisions of this Agreement unless the invalid provision is so material that its invalidity
deprives either Party of the basic benefit of their bargain or renders this Agreement
meaningless.
10.5 Successors in Interest. This Agreement shall be binding upon and inure to the
benefit of the Parties' successors and assignees.
10.6 Third Party Beneficiary. Except as may be expressly provided for herein,
nothing contained in this Agreement is intended to confer, nor shall this Agreement be
construed as conferring, any rights, including, without limitation, any rights as a third-party
beneficiary or otherwise, upon any entity or person not a party hereto.
10.7 Recitals. The above-referenced Recitals are hereby incorporated into the
Agreement as though fully set forth herein and each Party acknowledges and agrees that such
Party is bound, for purposes of this Agreement, by the same.
10.8. Corporate Authority. Each of the undersigned represents and warrants that (i)
the Party for which he or she is executing this Agreement is duly authorized and existing, (ii)
he or she is duly authorized to execute and deliver this Agreement on behalf of the Party for
which he or she is signing, (iii) by so executing this Agreement, the Party for which he or she is
signing is formally bound to the provisions of this Agreement, and (iv) the entering into this
Agreement does not violate any provision of any other Agreement to which the Party for which
he or she is signing is bound.
(SIGNATURES ON FOLLOWING PAGE)
Page 18 of 19
IN WITNESS WHEREOF, the City and the Consultant have caused this Agreement to be
executed the day and year first above written.
CITY OF PALM SPRINGS, CALIFORNIA CASC ENGINEERING AND CONSULTING,
INC., A CALIFORNIA CO PORATION
B �r /
David H.Ready
City Manager By:
S gnat notarized)
ATTEST: /7
Name: /6CAAY a �J� sce61--
James Thompson lC Fp
City Clerk Title:,�Le S [ r��
APPROVED A FORM: By 0�2g�
Signature (notarized)
By
uglas Holland
City Attorney Name: 11911'hWle C
e
RECOMMENDED:
Title:
By
Marcus L. Fuller,
Assistant City Manager/City Engineer
APPROVED BY THE CITY COUNCIL:
Date � .m\0 1%
Agreement No. r1'66a\
Page 19 of 19
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE§ 1189
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached,and not the truthfulness,accuracy, or validity of that document.
State of California )
County of SAiy�E2Ni4Qt7/i✓o )
On 7 -Ile before me,A[ a 7W,�Q. EeW.✓S
Date Here Insert Name and Titl of the Officer/
personally appeared /7c/$/4/2D S Dot .4,vp Atl /c yeG� �, fdeg o�✓9
Name(s) of Signer(s)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) ialare
subscribed to the within instrument and acknowledged to me that 4elstw/they executed the same in
-his4biWtheir authorized capacity(ies), and that by4 isfher/their signature(s)on the instrument the person(s),
or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws
of the State of California that the foregoing paragraph
is true and correct.
RUTH A FVANS
Commission s 2031126 WITNESS my hand and official seal.
NoObly
tary Public-California _
San Bernardino County
/J r/-
Comm.ExpimJW23.20111 Signature
Signature of Notary Public
Place Notary Seal Above
OPTIONAL
Though this section is optional, completing this information can deter alteration of the document or
fraudulent reattachment of this form to an unintended document.
Description of Attached Document 1�iiAeff +ErT PRoFEss,o�✓AL SERdr ES
Title or Type of Document: CiT ,aL Document Date:
Number of Pages: Signer(s) Other Than Nal ed Above:
Capacity(ies) Claimed by Signer(s)
Signer's Name:R: ep T S.'vep,9 Signer's Name: +/c�yfaaf c- C',Z2 �oT�
Corporate Officer — Title(s): FS cFd Corporate Officer — Title(s): 5Xo T—ir�,as
C Partner — ❑ Limited ❑ General ❑ Partner — ❑ Limited ❑ General
Individual J Attorney in Fact ❑ Individual J Attorney in Fact
L Trustee ❑ Guardian or Conservator ❑Trustee ❑ Guardian or Conservator
❑ Other: ❑ Other:
Signer Is Representing: Signer Is Representing:
02014 National Notary Association •www.Nationa]Notary.org • 1-800-US NOTARY(1-800-876-6827) Item#5907
EXHIBIT "A"
SCOPE OF SERVICES
The Consultant shall provide a variety of MS4/NPDES related services to the City on an as-
needed / as-requested basis. Overall, Consultant shall provide services which encompass
aspects of the NPDES program as it pertains to the Federal Clean Water Act, the Porter-
Cologne Act, the statewide General Permits relating to Construction, Industrial, DeMinimus and
all related regulations, policies, procedures and actions as implemented by the State Water
Resources Control Board. With the elimination of Riverside County's Compliance Assistance
Program (CAP), the consultant shall be expected to integrate these services as part of the City's
overall NPDES program. Further, the Consultant shall provide policy assessment, scientific
understanding and field implementation necessary to provide comprehensive support to the City
as it relates to the Waste Discharge Requirements for the County of Riverside and the
incorporated areas subject to the Whitewater River Permit, under Colorado River Basin
Regional Water Quality Control Board Order No. R7-2013-0011, NPDES No. CAS 617002,
Areawide Urban Storm Water Runoff Permit and any successor permits.
The Consultant has a comprehensive understanding of the NPDES program and can provide
the capacity to advise the City on policy issues, review, develop and update ordinances,
resolutions, processes and procedures within the City, perform integrated inspection services as
they relate to construction, commercial, industrial and residential sites, inclusive of ensuring
Best Management Practices (BMPs) and/or Storm Water Pollution Prevention Plans (SWPPP)
are implemented, while ensuring the professional development and understanding of the City's
existing staff. The Consultant can provide immediate and appropriate technical support to the
City's Development, Administration, Finance and Engineering staffs in order to ensure that the
City has a comprehensive, integrated program that dovetails with other programs such as water
conservation, landscape maintenance, water and wastewater operations. The Consultant shall
have a track record of working with the business community as a resource while ensuring that
the development and business communities come into compliance with applicable NPDES
requirements in a timely and fair approach. The Consultant may use a combination of prime
and subconsultants in order to ensure complete integration of the various components of the
NPDES programs and in order to avoid gaps in program implementation.
The following sections provide further details regarding the City's needs and requirements
I. NPDES PROGRAM ADMINISTRATION AND REPRESENTATION
The Consultant shall act as the City's designated representative as it relates to working with the
Principal Permittee (Riverside County), other co-permittees, regulators such as the Colorado
River Basin Regional Water Quality Control Board, other agencies and organizations, including
but not limited to the business community, environmental organizations and the general public.
Consultant shall be responsible for the administration and reporting requirements set forth in the
NPDES permit and as needed by the City for the efficient and effective operation of the NPDES
program. The following are necessary and typical in order for the City to comply with the
NPDES program requirements and to ensure adequate involvement by the City in the NPDES
Permit program:
1. Consultant shall attend and adequately represent the City at the following meetings:
a) Riverside County Desert Task Force Meeting, including any subcommittees as
created. Consultant shall have appropriate and demonstrated technical involvement and
historical understanding of the activities at these meetings.
b) Colorado Regional Water Quality Control Board meetings as requested.
EXHIBIT "A"
SCOPE OF SERVICES
c) City Capital Improvement Status meeting, Design Review Committee, Economic
Development Committee, Utility Commission meeting, Planning Commission, or City
Council meetings as requested.
2. Consultant shall be responsible for administering the NPDES program within City
operations, including but not limited to preparation of the annual report submission for the
County; assistance in preparation of budget submission, special studies and other efforts as
requested by the City; maintain and update any databases as provided by the County of
Riverside or the City of Palm Springs; and, develop and present technical memos and policy
papers as necessary to provide information to City staff, the Principal-Permittee, Co-Permittees
and elected officials.
3. Consultant shall meet regularly with the Public Works & Engineering Department liaison
to provide appropriate updates and status reports on various projects, to seek input and to
respond to requests as appropriate.
4. Consultant shall assist the City in identifying and submitting applications for grants
related to the NPDES program, or other associated programs such as water conservation,
facilities, and others.
5. Consultant shall assist in preparation of fee studies, cost recovery models or other
activities in support of the program.
6. Consultant shall have the capacity to review, analyze and provide technical, scientific
and policy assessment as it relates to analyzing proposed permits, Total Maximum Daily
Loads (TMDLs) and resulting regional wide programs. Consultant shall be able to
communicate effectively the impacts and costs associated with proposed actions by the
regulators, and be able to present said findings to the City staff and elected officials, other
elected or appointed bodies either orally or in writing.
7. Consultant shall review and update the City's Local Implementation Plan (LIP) on an
annual basis, and prepare revisions as necessary to comply with current operations, NPDES
Permit requirements or other requirements which affect the operation of the LIP.
8. Consultant shall review and update the City's Stormwater Ordinance on an annual basis,
and prepare revisions as necessary to improve enforcement of the NPDES program within the
City.
9. Consultant shall coordinate the invoicing of the City's NPDES Inspection Fee program,
including but not limited to: reviewing and revising the designations and classifications for
individual businesses within the City; field checking businesses to determine the appropriate
prioritization of the business; assisting city staff in accounting and invoice preparation,
including preparation of invoice master lists for billing; and, reconciling the City's business list
against the MS4 database in order to maintain a current record of businesses for both
inspection and invoicing purposes.
10. Consultant shall coordinate with other water conservation organizations and agencies
including but not limited to, Palm Springs Wastewater Treatment Plant and Veolia West
Operating Services as plant operator.
EXHIBIT "A"
SCOPE OF SERVICES
11. Consultant shall perform other administrative activities as requested in support of the
NPDES program or other associated programs, including water, wastewater, water
conservation, and landscaping.
II. INSPECTION PROGRAM
The Consultant shall have the capability of providing a variety of inspection services as it relates
to Construction, Commercial, Industrial, Restaurants and Municipal Facilities. The inspection
programs shall include compliance with the current version of the General Construction Permit,
the General Industrial Permit, the MS4 Stormwater Permit and other programs as applicable.
With the elimination of Riverside County's Compliance Assistance Program (CAP), the
consultant shall be expected to integrate these services as part of the City's overall NPDES
program. The Consultant shall prepare appropriate written inspections, including
documentations and photos as needed to ensure compliance by the inspectee as it relates to
the various programs and at a frequency accepted by the Regional Water Quality Control
Board. The Consultant shall also perform other types of inspections, including investigations of
alleged and reported Illicit Connections — Illicit Discharge and other inspections. Consultant
shall issue Notices of Correction and Notices of Violations to the inspectee, shall maintain a
record of follow-up inspections, and shall document evidence as necessary in support of
prosecution if necessary. Consultant staff shall have Qualified Stormwater Practitioner (QSP)
training and at least one of the supervising inspectors shall be certified as a QSP upon start of
the contract. Consultant shall input and update the MS4 Database on a routine basis as part of
the inspection program. Consultant staff shall include Spanish speaking inspectors to ensure
that inspection program requirements are appropriately communicated to non-English speaking
inspectees. Consultant shall provide inspections, which include Municipal or City owned
facilities for the following program areas:
A. Commercial — Consultant shall inspect each applicable commercial business on a
frequency appropriate to the type of business, the activities performed by the business
which may result in exposure to stormwater, the SIC/NAICS Codes, and any other
information appropriate to the NPDES program. Consultant shall secure on a monthly
basis the names and addresses of all new commercial businesses issued licenses by
the City and conduct an initial inspection of the business using the Risk Based Scoring
System. In addition, the Consultant shall perform a Pre-Treatment Survey to be
submitted to the Palm Springs Wastewater Treatment Plan/Veolia operators. Upon
completion of the initial inspection, Consultant shall establish the business priority within
the database and shall subsequently maintain all inspections within the Database as
appropriate. Inspections shall comply with the requirements of the current version of the
County of Riverside MS4 Permit. Consultant shall use forms developed by the City for
documenting each inspection. Consultant shall perform follow-up inspections as
necessary to ensure corrections of Notices of Correction or Notices of Violations.
B. Industrial - Consultant shall inspect each applicable industrial business on a frequency
appropriate to the type of business, the activities performed by the business which may
result in exposure to stormwater, the SIC/NAICS Codes, whether the business is listed
in the General Industrial Permit, and other information as appropriate. Consultant shall
secure on a monthly basis the names and addresses of all new industrial businesses
issued licenses by the City, conduct an initial inspection of the business using the Risk
Based Scoring System. In addition, the Consultant shall perform a Pre-Treatment
EXHIBIT "A"
SCOPE OF SERVICES
Survey to be submitted to the Palm Springs Wastewater Treatment Plant/Veolia
operators. Upon completion of the initial inspection, Consultant shall establish the
business priority within the database and shall subsequently maintain all inspections
within the database as appropriate. Consultant shall consult with Regional Water
Quality Control Board staff as appropriate in order to ensure that the industrial
businesses are in compliance and covered by the General Industrial Permit as
appropriate. Consultant shall use forms developed by the City for documenting each
inspection. Consultant shall perform follow-up inspections as necessary to ensure
corrections of Notices of Correction or Notices of Violations.
C. Restaurants - Consultant shall inspect each applicable restaurant on a frequency
appropriate to the type of business, the activities performed by the business which may
result in exposure to stormwater, the SIC/NAICS Codes, the presence of grease
interceptors and any other information appropriate to the NPDES program. Consultant
shall secure on a monthly basis the names and addresses of all new restaurants issued
licenses by the City, conduct an initial inspection of the restaurant using the Risk Based
Scoring System. In addition, the Consultant shall perform a Pre-Treatment Survey to be
submitted to the Palm Springs Wastewater Treatment Plant/Veolia operators. Upon
completion of the initial inspection, Consultant shall establish the business priority within
the MS4 Database and shall subsequently maintain all inspections within the MS4
Database as appropriate. Inspections shall comply with the requirements of the current
version of the County of Riverside MS4 Permit. . Consultant shall use forms developed
by the City for documenting each aspect of the inspection. Consultant shall perform
follow-up inspections as necessary to ensure corrections of Notices of Correction or
Notices of Violations.
D. Post Construction BMPS — Consultant shall perform Post Construction BMP
Inspections of all BMPS included with current and past WQMP documents in order to
ensure compliance with the requirements of the current version of the Riverside County
NPDES MS4 Permit. At minimum, all Post Construction BMPs, shall be inspected once
every three years and on a greater frequency if issues are identified. Consultant shall
work with property owners, property managers and tenants in order to ensure that BMPs
are operating as set forth in the WQMP document, and that said BMPs are being
properly maintained in order to ensure maximum effectiveness for pollutant removal.
Consultant shall use forms developed by the City for documenting each aspect of the
inspection. Consultant shall perform follow-up inspections as necessary to ensure
corrections of Notices of Correction or Notices of Violations. Consultant shall input
inspection information into the MS4 database on a routine basis.
E. Construction Sites — Consultant shall perform Construction site inspections on private
and public projects inclusive of private development and city capital projects in
compliance with the current General Construction Permit, the County of Riverside MS4
Permit and the City's current Storm Water Ordinances. Inspections shall be at the
frequency determined by the requirements set forth in the County of Riverside MS4
permit. Consultant shall obtain on a weekly basis a list of current public and private
construction projects which have been issued a notice to proceed with construction
EXHIBIT "A"
SCOPE OF SERVICES
activities or a grading permit. The Consultant shall review the State SMARTS system in
order to verify that a project has obtained coverage as appropriate under the General
Construction Permit, and shall conduct an initial inspection to determine on-site
compliance as necessary based upon BMPs and SWPPP requirements. Based on the
type of construction, the Consultant shall establish an inspection schedule consistent
with the priorities set forth in the MS4 Permit, and shall maintain set schedule as
required during the wet and dry seasons. Consultant inspection staff shall have their
QSP Certification in order to conduct inspections. For public projects, the Consultant
shall be responsible, in coordination with city staff, for inputting City projects into the
SMARTS system, shall be responsible for ensuring that the public construction site
maintains adequate on-site BMPs, shall perform all necessary inspections, record
keeping and filing of annual reports, including but not limited to obtaining Notice of Intent
filings, filing of all required documents into the SMARTS system, filing of Annual Reports
if required by the duration of the construction project, and filing of Notice of Termination
under the direction of the City Engineer or his/her designee. Consultant shall use forms
developed by the City for documenting each aspect of the inspection. Consultant shall
perform follow-up inspections as necessary to ensure corrections of Notices of
Correction or Notices of Violations. Consultant shall input inspection information into the
MS4 database on a routine basis.
III. TRAINING
Consultant shall be capable of providing annual in-house training programs on various
aspects of the NPDES program. Training may include one-on-one mentoring, classroom
or tailgate sessions. In addition, Consultant shall maintain training records and input
training records into the database or annual report on a routine basis. Training topics
may include but not limited to:
a. Integration of NPDES requirements throughout the development process, including
WQMP components and Construction inspection requirements within the
development process;
b. Integration of the General Construction Permit and the General Industrial Permit, and
other statewide requirements into City operations.
c. Compliance with NPDES requirements in Municipal facilities.
d. Other specific training as determined by the City.
END OF EXHIBIT "A"
EXHIBIT "B"
CITY'S REQUEST FOR PROPOSALS FOLLOWS THIS PAGE
CITY OF PALM SPRINGS, CA
NOTICE INVITING PROPOSALS FOR RFP#03-16
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) PROGRAM ON-
CALL CONSULTING SERVICES
NOTICE IS HEREBY GIVEN that the City of Palm Springs is requesting proposals from
qualified professional firms to provide the City with on-call technical consultant services to assist
with the National Pollutant Discharge Elimination System (NPDES) Program within the City of
Palm Springs.
PROJECT LOCATION: Various locations within the City of Palm Springs, CA
SCOPE OF SERVICES: The scope of work will consist of providing the City with on-call
technical consultant services to assist with the National Pollutant Discharge Elimination System
(NPDES) Program within the City of Palm Springs.
OBTAINING RFP DOCUMENTS AND ADDENDA: The RFP document may be downloaded
via the internet at www.palmspringsca.gov (go to Departments, Procurement, Open Bids &
Proposals), or by calling the Office of Procurement and Contracting, (760) 322-8368. Upon
downloading the RFP via the internet, contact Craig Gladders, Procurement and Contracting
Manager, via email at Craig.GladdersC@paImspringsca.gov to register as a firm interested in this
specific project, providing your company name, contact person, contact email address, office
address, office phone and office fax. Failure to register may result in not receiving addenda to
the RFP. Failure to acknowledge Addenda may result in your proposal being deemed non-
responsive. *Note— registering for this specific project is a separate process and not the same
as registering online in our general vendor database.
EVALUATION OF PROPOSALS AND AWARD OF CONTRACT: This solicitation has been
developed in the Request for Proposals (RFP) format for the acquisition of Professional Services on the
basis of demonstrated competence and qualifications for the type of services required consistent with the
provisions of CA Government Code 4525/4526 and Municipal Code 7.04.050. Accordingly, firms should
take note that multiple factors as identified in the RFP will be considered by the Evaluation Committee to
determine which proposal best meets the requirements set forth in the RFP document. PRICE IS NOT
EVALUATED AS PART OF THE EVALUATION CRITERIA, but shall be negotiated with the successful
firm or firms to be fair and reasonable. The City reserves the right to negotiate the terms and conditions
of any resulting contract. Final contract award, if any, will be made by the Palm Springs City Council.
The selected firm will be required to comply with all insurance and license requirements of the City.
DEADLINE: All proposals must be received in the Procurement and Contracting Office, 3200
E. Tahquitz Canyon Way, Palm Springs, CA, 92262 by 3:00 P.M., LOCAL TIME, TUESDAY,
MARCH 29, 2016. The receiving time in the Procurement Office will be the governing time for
acceptability of Proposals. Telegraphic and telephonic Proposals will not be accepted.
Reference the RFP document for additional dates and deadlines. Late proposals will not be
accepted and shall be returned unopened.
PROPOSALS TO REMAIN OPEN: The Proposer shall guarantee that all contents of their
proposal shall be valid for a period of 120 calendar days from the due date of proposals.
Craig L. Gladders, C.P.M., Procurement& Contracting Manager
RFP#03-16
Page 1 of 45
O� PALm Sp
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CITY OF PALM SPRINGS, CA
REQUEST FOR PROPOSALS (RFP) #03-16
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) PROGRAM
CONSULTING SERVICES
Requests for Proposals (RFP #03-16), for professional technical consultant services to assist
with the National Pollutant Discharge Elimination System (NPDES) Program within the City of
Palm Springs (hereinafter the 'RFP") will be received at the Office of Procurement &
Contracting, 3200 East Tahquitz Canyon Way, Palm Springs, California, until 3:00 P.M. LOCAL
TIME, TUESDAY, MARCH 29, 2016. It is the responsibility of the respondent to see that any
proposal sent through the mail, or by any other delivery method, shall have sufficient time to be
received by this specified date and time. The receiving time in the Procurement Office will be
the governing time for acceptability of proposals. Telegraphic, telephonic, faxed or emailed
proposals will not be accepted. Late proposals will be returned unopened. Failure to register
as a Proposer to this RFP process per the instructions in the Notice Inviting Requests for
Proposals (under "Obtaining RFP Documents") may result in not receiving Addenda or other
important information pertaining to this process. Failure to acknowledge Addenda may render a
proposal as being non-responsive. We strongly advise that interested firms officially register
per the instructions.
1. PURPOSE AND SCHEDULE: The City of Palm Springs is requesting proposals from
qualified professional firms to provide the City with professional technical consultant services to
assist with the National Pollutant Discharge Elimination System (NPDES) Program within the
City.
SCHEDULE:
Notice requesting Proposals posted and issued ..............................................February 25, 2016
Deadline for receipt of Questions....................................Monday, March 21, 2016, 3:00 P.M.
Deadline for receipt of Proposals ...................................Tuesday, March 29, 2016, 3:00 P.M.
Short List/ Interviews/, *if desired by City .........................................................to be determined
Contract awarded by City Council ..................................................................... to be determined
NOTE: There will NOT be a pre-proposal conference for this procurement.
*Dates above are subject to change.
"KEY" TO RFP ATTACHMENTS:
ATTACHMENT "A"- Signature Authorization Form, including Addenda acknowledgment.
*Must be completed and included with Qualifications/Work Proposal envelope.
RFP#03-16
Page 2 of 45
ATTACHMENT "B" — Non-Collusion Affidavit Form. *Must be completed and included
with Qualifications/Work Proposal envelope.
ATTACHMENT "C" — Cost Proposal Form. *Must be completed and included in a
separately sealed envelope — do NOT include this with your Qualifications/Work
Proposal.
ATTACHMENT "D" — Sample boilerplate Contract Services Agreement (for reference
only)
2. BACKGROUND: The Clean Water Act (CWA) establishes the basic structure for
regulating discharges of pollutants into the waters of the United States and regulating quality
standards for surface waters. The CWA was based on laws enacted in 1948 and was then
referred to as the Federal Water Pollution Control Act. The Act was significantly reorganized
and expanded in 1972 and became known as the "Clean Water Act."
The CWA made it unlawful to discharge any pollutant from a point source into navigable waters,
unless a permit was obtained. EPA's National Pollutant Discharge Elimination System (NPDES)
permit program controls discharges. Point sources are discrete conveyances such as pipes or
man-made ditches. Individual homes that are connected to a municipal system, use a septic
system, or do not have a surface discharge do not need an NPDES permit; however, industrial,
municipal and other facilities must obtain permits if their discharges go directly to surface
waters.
The "CWA" establishes requirements for the discharge of urban runoff from the Municipal
Separate Storm Sewer System ("MS4") under the "NPDES" program. The Colorado River
Basin Regional Water Quality Control Board ("RWQCB") issued Permit Order No. R7-2013-
0011 ("MS4 Permit") to authorize the discharge of urban runoff from the collective Riverside
County MS4s within the Coachella Valley Region on June 20, 2013. This permit regulates
discharges from all MS4 facilities within the Whitewater River watershed in Riverside County
unless administratively extended, the MS4 Permit will expire on June 19, 2018.
The MS4 Permit coverage includes the Riverside County Flood Control and Water Conservation
District ("District"), Riverside County ("County"), the Coachella Valley Water District (CVWD)
and the cities of Banning, Cathedral City, Coachella, Desert Hot Springs, Indian Wells, Indio, La
Quinta, Palm Desert, Palm Springs and Rancho Mirage. The District is the Principal Permittee,
while the other jurisdictions are considered "Co-Permittees." Although all Permittees work
cooperatively to implement the area-wide MS4 program, as a Co-Permittee the City of Palm
Springs is ultimately responsible for compliance with the MS4 Permit within the City.
3. SCOPE OF WORK: Generally the scope of work consists of, but is not limited to the
following:
The selected Consultant shall provide a variety of MS4/NPDES related services to the City on
an as-needed / as-requested basis. Overall. Consultant shall provide services which
encompass aspects of the NPDES program as it pertains to the Federal Clean Water Act, the
Porter-Cologne Act, the statewide General Permits relating to Construction, Industrial,
DeMinimus and all related regulations, policies, procedures and actions as implemented by the
State Water Resources Control Board. With the elimination of Riverside County's Compliance
Assistance Program (CAP), the consultant shall be expected to integrate these services as part
of the City's overall NPDES program. Further, the Consultant shall provide policy assessment,
RFP#03-16
Page 3 of 45
scientific understanding and field implementation necessary to provide comprehensive support
to the City as it relates to the Waste Discharge Requirements for the County of Riverside and
the incorporated areas subject to the Whitewater River Permit, under Colorado River Basin
Regional Water Quality Control Board Order No. R7-2013-0011, NPDES No. CAS 617002,
Areawide Urban Storm Water Runoff Permit and any successor permits.
The City is looking for a Consultant that has a comprehensive understanding of the NPDES
program and can provide the capacity to advise the City on policy issues, review, develop and
update ordinances, resolutions, processes and procedures within the City, perform integrated
inspection services as they relate to construction, commercial, industrial and residential sites,
inclusive of ensuring Best Management Practices (BMPs) and/or Storm Water Pollution
Prevention Plans (SWPPP) are implemented, while ensuring the professional development and
understanding of the City's existing staff. Further, the City desires a Consultant which can
provide immediate and appropriate technical support to the City's Development, Administration,
Finance and Engineering staffs in order to ensure that the City has a comprehensive, integrated
program that dovetails with other programs such as water conservation, landscape
maintenance, water and wastewater operations. The selected Consultant shall have a track
record of working with the business community as a resource while ensuring that the
development and business communities come into compliance with applicable NPDES
requirements in a timely and fair approach. The City desires an approach in a combination of
prime and subconsultants in order to ensure complete integration of the various components of
the NPDES programs and in order to avoid gaps in program implementation.
The following sections provide further details regarding the City's needs and requirements:
I. NPDES PROGRAM ADMINISTRATION AND REPRESENTATION
The selected Consultant shall act as the City's designated representative as it relates to working
with the Principal Permittee (Riverside County), other co-permittees, regulators such as the
Colorado River Basin Regional Water Quality Control Board, other agencies and organizations,
including but not limited to the business community, environmental organizations and the
general public. Consultant shall be responsible for the administration and reporting
requirements set forth in the NPDES permit and as needed by the City for the efficient and
effective operation of the NPDES program. The following are necessary and typical in order for
the City to comply with the NPDES program requirements and to ensure adequate involvement
by the City in the NPDES Permit program:
1. Consultant shall attend and adequately represent the City at the following meetings:
a) Riverside County Desert Task Force Meeting, including any subcommittees as
created. Consultant shall have appropriate and demonstrated technical involvement and
historical understanding of the activities at these meetings.
b) Consultant shall attend Colorado Regional Water Quality Control Board meetings as
requested.
c) Attend City Capital Improvement Status meeting, Design Review Committee,
Economic Development Committee, Utility Commission meeting, Planning Commission,
or City Council meetings as requested.
RFP#03-16
Page 4 of 45
2. Consultant shall be responsible for administering the NPDES program within City
operations, including but not limited to preparation of the annual report submission for the
County; assistance in preparation of budget submission, special studies and other efforts as
requested by the City; maintain and update any databases as provided by the County of
Riverside or the City of Palm Springs; and, develop and present technical memos and policy
papers as necessary to provide information to City staff, the Principal-Permittee, Co-Permittees
and elected officials.
3. Meet regularly with the Public Works & Engineering Department liaison to provide
appropriate updates and status reports on various projects, to seek input and to respond to
requests as appropriate.
4. Shall assist the City in identifying and submitting applications for grants related to the
NPDES program, or other associated programs such as water conservation, facilities, and
others.
5. Assist in preparation of fee studies, cost recovery models or other activities in support of
the program.
6. Consultant shall have the capacity to review, analyze and provide technical, scientific
and policy assessment as it relates to analyzing proposed permits, Total Maximum Daily
Loads (TMDLs) and resulting regional wide programs. Consultant shall be able to
communicate effectively the impacts and casts associated with proposed actions by the
regulators, and be able to present said findings to the City staff and elected officials, other
elected or appointed bodies either orally or in writing.
7. Review and update the City's Local Implementation Plan (LIP) on an annual basis, and
prepare revisions as necessary to comply with current operations, NPDES Permit
requirements or other requirements which affect the operation of the LIP.
8. Review and update the City's Stormwater Ordinance on an annual basis, and prepare
revisions as necessary to improve enforcement of the NPDES program within the City.
9. Coordinate the invoicing of the City's NPDES Inspection Fee program, including but not
limited to: reviewing and revising the designations and classifications for individual businesses
within the City; field checking businesses to determine the appropriate prioritization of the
business; assisting city staff in accounting and invoice preparation, including preparation of
invoice master lists for billing; and, reconciling the City's business list against the MS4
database in order to maintain a current record of businesses for both inspection and invoicing
purposes.
10. Coordination with other water conservation organizations and agencies including but not
limited to, Palm Springs Wastewater Treatment Plant and Veolia West Operating Services as
plant operator.
11. Other administrative activities as requested in support of the NPDES program or other
associated programs, including water, wastewater and landscaping.
RFP #03-16
Page 5 of 45
II. INSPECTION PROGRAM
The selected Consultant shall have the capability of providing a variety of inspection services as
it relates to Construction, Commercial, Industrial, Restaurants and Municipal Facilities. The
inspection programs shall include compliance with the current version of the General
Construction Permit, the General Industrial Permit, the MS4 Stormwater Permit and other
programs as applicable. With the elimination of Riverside County's Compliance Assistance
Program (CAP), the consultant shall be expected to integrate these services as part of the City's
overall NPDES program. The Consultant shall prepare appropriate written inspections,
including documentations and photos as needed to ensure compliance by the inspectee as it
relates to the various programs and at a frequency accepted by the Regional Water Quality
Control Board. The Consultant shall also perform other types of inspections, including
investigations of alleged and reported Illicit Connections — Illicit Discharge and other
inspections. Consultant shall issue Notices of Correction and Notices of Violations to the
inspectee, shall maintain a record of follow-up inspections, and shall document evidence as
necessary in support of prosecution if necessary. Consultant staff shall have Qualified
Stormwater Practitioner training and at least one of the supervising inspectors shall be certified
as a QSP upon start of the contract. Consultant shall input and update the MS4 Database on a
routine basis as part of the inspection program. Consultant staff shall include Spanish speaking
inspectors to ensure that inspection program requirements are appropriately communicated to
non-English speaking inspectees. Consultant shall provide inspections, which include Municipal
or City owned facilities for the following program areas:
A. Commercial — Consultant shall inspect each applicable commercial business on a
frequency appropriate to the type of business, the activities performed by the business
which may result in exposure to stormwater, the SIC/NAICS Codes, and any other
information appropriate to the NPDES program. Consultant shall secure on a monthly
basis the names and addresses of all new commercial businesses issued licenses by
the City and conduct an initial inspection of the business using the Risk Based Scoring
System. In addition, the Consultant shall perform a Pre-Treatment Survey to be
submitted to the Palm Springs Wastewater Treatment Plan/Veolia operators. Upon
completion of the initial inspection, Consultant shall establish the business priority within
the database and shall subsequently maintain all inspections within the Database as
appropriate. Inspections shall comply with the requirements of the current version of the
County of Riverside MS4 Permit. Consultant shall use forms developed by the City for
documenting each inspection. Consultant shall perform follow-up inspections as
necessary to ensure corrections of Notices of Correction or Notices of Violations.
B. Industrial - Consultant shall inspect each applicable industrial business on a frequency
appropriate to the type of business, the activities performed by the business which may
result in exposure to stormwater, the SIC/NAICS Codes, whether the business is listed
in the General Industrial Permit, and other information as appropriate. Consultant shall
secure on a monthly basis the names and addresses of all new industrial businesses
issued licenses by the City, conduct an initial inspection of the business using the Risk
Based Scoring System. In addition, the Consultant shall perform a Pre-Treatment
Survey to be submitted to the Palm Springs Wastewater Treatment Plant/Veolia
RFP#03-16
Page 6 of 45
operators. Upon completion of the initial inspection, Consultant shall establish the
business priority within the database and shall subsequently maintain all inspections
within the database as appropriate. Consultant shall consult with Regional Water
Quality Control Board staff as appropriate in order to ensure that the industrial
businesses are in compliance and covered by the General Industrial Permit as
appropriate. Consultant shall use forms developed by the City for documenting each
inspection. Consultant shall perform follow-up inspections as necessary to ensure
corrections of Notices of Correction or Notices of Violations.
C. Restaurants - Consultant shall inspect each applicable restaurant on a frequency
appropriate to the type of business, the activities performed by the business which may
result in exposure to stormwater, the SIC/NAICS Codes, the presence of grease
interceptors and any other information appropriate to the NPDES program. Consultant
shall secure on a monthly basis the names and addresses of all new restaurants issued
licenses by the City, conduct an initial inspection of the restaurant using the Risk Based
Scoring System. In addition, the Consultant shall perform a Pre-Treatment Survey to be
submitted to the Palm Springs Wastewater Treatment Plant/Veolia operators. Upon
completion of the initial inspection, Consultant shall establish the business priority within
the MS4 Database and shall subsequently maintain all inspections within the MS4
Database as appropriate. Inspections shall comply with the requirements of the current
version of the County of Riverside MS4 Permit. . Consultant shall use forms developed
by the City for documenting each aspect of the inspection. Consultant shall perform
follow-up inspections as necessary to ensure corrections of Notices of Correction or
Notices of Violations.
D. Post Construction BMPS — Consultant shall perform Post Construction BMP
Inspections of all BMPS included with current and past WQMP documents in order to
ensure compliance with the requirements of the current version of the Riverside County
NPDES MS4 Permit. At minimum, all Post Construction BMPs, shall be inspected once
every three years and on a greater frequency if issues are identified. Consultant shall
work with property owners, property managers and tenants in order to ensure that BMPs
are operating as set forth in the WQMP document, and that said BMPs are being
properly maintained in order to ensure maximum effectiveness for pollutant removal.
Consultant shall use forms developed by the City for documenting each aspect of the
inspection. Consultant shall perform follow-up inspections as necessary to ensure
corrections of Notices of Correction or Notices of Violations. Consultant shall input
inspection information into the MS4 database on a routine basis.
E. Construction Sites — Consultant shall perform Construction site inspections on private
and public projects inclusive of private development and city capital projects in
compliance with the current General Construction Permit, the County of Riverside MS4
Permit and the City's current Storm Water Ordinances. Inspections shall be at the
frequency determined by the requirements set forth in the County of Riverside MS4
permit. Consultant shall obtain on a weekly basis a list of current public and private
RFP#03-16
Page 7 of 45
construction projects which have been issued a notice to proceed with construction
activities or a grading permit. The Consultant shall review the State SMARTS system in
order to verify that a project has obtained coverage as appropriate under the General
Construction Permit, and shall conduct an initial inspection to determine on-site
compliance as necessary based upon BMPs and SWPPP requirements. Based on the
type of construction, the Consultant shall establish an inspection schedule consistent
with the priorities set forth in the MS4 Permit, and shall maintain set schedule as
required during the wet and dry seasons. Consultant inspection staff shall have their
QSP Certification in order to conduct inspections. For public projects, the Consultant
shall be responsible, in coordination with city staff, for inputting City projects into the
SMARTS system, shall be responsible for ensuring that the public construction site
maintains adequate on-site BMPs, shall perform all necessary inspections, record
keeping and filing of annual reports, including but not limited to obtaining Notice of Intent
filings, filing of all required documents into the SMARTS system, filing of Annual Reports
if required by the duration of the construction project, and filing of Notice of Termination
under the direction of the City Engineer or his/her designee. Consultant shall use forms
developed by the City for documenting each aspect of the inspection. Consultant shall
perform follow-up inspections as necessary to ensure corrections of Notices of
Correction or Notices of Violations. Consultant shall input inspection information into the
MS4 database on a routine basis.
III. TRAINING
Consultant shall be capable of providing annual in-house training programs on various
aspects of the NPDES program. Training may include one-on-one mentoring, classroom
or tailgate sessions. In addition, Consultant shall maintain training records and input
training records into the database or annual report on a routine basis. Training topics
may include but not limited to:
a. Integration of NPDES requirements throughout the development process, including
WQMP components and Construction inspection requirements within the
development process;
b. Integration of the General Construction Permit and the General Industrial Permit, and
other statewide requirements into City operations.
c. Compliance with NPDES requirements in Municipal facilities.
d. Other specific training as determined by the City.
4. PROPOSAL REQUIREMENTS:
The firm's proposal should describe the methodology to be used to accomplish each of the
project tasks. The proposal should also describe the work which shall be necessary in order to
satisfactorily complete the task requirements.
RFP#03-16
Page 8 of 45
Please note: this RFP cannot identify each specific, individual task required to successfully and
completely implement this project. The City of Palm Springs relies on the professionalism and
competence of the selected firm to be knowledgeable of the general areas identified in the
scope of work and to include in its proposal all required tasks and subtasks, personnel
commitments, man-hours, direct and indirect costs, etc. The City of Palm Springs will not
approve addenda to the selected firm's agreement which do not involve a substantial change
from the general scope of work identified in this RFP.
5. SELECTION PROCESS: The City of Palm Springs is utilizing a Qualifications Based
Selection process to select a firm to provide the services requested by this RFP. The City shall
review the proposals submitted in reply to this RFP, and a limited number of firms may be
invited to make a formal presentation at a future date. The format, selection criteria and date of
the presentation will be established at the time of short listing. Preparation of proposals in reply
to this RFP, and participation in any future presentation is at the sole expense of the firms
responding to this RFP.
6. PROPOSAL EVALUATION CRITERIA: This solicitation has been developed in the
"Request for Proposals" (RFP) format. Accordingly, firms should take note that the City will
consider multiple criteria in selecting the most qualified firm. Consistent with CA Government
Code Section 4525/4526 and Municipal Code 7.04.050 for the acquisition of Professional
Services, price is NOT an evaluation criteria. Cast proposals submitted in separate sealed
envelopes are not opened, nor considered during proposal evaluations. Upon selection of the
most qualified firm, the associated cost proposal will be used as a basis for contract
negotiations. A contract shall be negotiated on the basis of the submitted Cost Proposal, and in
consideration of fair and reasonable and mutually agreed upon project costs and time
requirements. Should successful negotiations not occur with the highest ranked firm, the City
may, at its sole discretion, choose to enter into negotiations with the second highest ranked firm,
and so on.
PRIOR CITY WORK: If your firm has prior experience working with the City DO NOT assume
this prior work is known to the evaluation committee. All firms are evaluated solely on the
information contained in their proposal, information obtained from references, and presentations
if requested. All proposals must be prepared as if the evaluation committee has no knowledge
of the firm, their qualifications or past projects.
An Evaluation Committee, using the following evaluation criteria for this RFP, will evaluate all
responsive proposals to this RFP. Firms are requested to submit their proposals so that they
correspond to and are identified with the following specific evaluation criteria:
A. Firm Qualifications, Experience and Background (35 POINTS):
B. Understanding of NPDES Program and the requested Scope of Work(35 POINTS):
C. References and Experience with Projects of Similar Size and Scope (25 POINTS):
D. Local Expertise Demonstrated on the Team (5 POINTS):
Firms that qualify as a Local Business, or employ local sub-consultants, and submit a valid
business license as more fully set forth in Section DA below, pursuant to the City of Palm
Springs Local Preference Ordinance 1756). The full local preference, five (5) points, will
be awarded to those that qualify as a Local Business. Two (2) points will be awarded to a
non-local business that employs or retains local residents and/or firms for this project.
RFP #03-16
Page 9 of 45
Non-local firms that do not employ or retain any local residents and/or firms for this project
shall earn zero (0) points for this criteria.
7. PROPOSAL CONTENTS: Firms are requested to format their proposals so that responses
correspond directly to, and are identified with, the specific evaluation criteria stated in Section 5
above. The proposals must be in an 8 % X 11 format, minimum 10pt font size, minimum
%" margins, and may be no more than a total of twenty five (25) pages (sheets of paper,
double sided is OK), including a cover letter, organization chart, staff resumes, appendices,
and any exceptions to language, sample agreement, or insurance requirements. NOTE:
Dividers, Attachments "A" & "B", Addenda acknowledgments, and the Cost Proposal ("in a
separate sealed envelope) do NOT count toward the 25 page limit. Interested firms shall
submit SIX (6) copies (one marked "Original" plus five (5) copies) of both your
Technical/Work Proposal and your Cost Proposal, and one (1) Thumb Drive or CD of the
entire proposal, by the deadline.
All proposals shall be sealed within one package and be clearly marked, "RFP #03-16,
REQUESTS FOR PROPOSALS FOR NATIONAL POLLUTANT DISCHARGE ELIMINATION
SYSTEM (NPDES) PROGRAM CONSULTING SERVICES." Within the sealed proposal
package, the Cost Proposal shall be separately sealed from the Work Proposal. Proposals not
meeting the above criteria may be found to be non-responsive.
EACH PROPOSAL PACKAGE MUST INCLUDE TWO (2) SEPARATELY SEALED
ENVELOPES:
ENVELOPE #1, clearly marked "QualificationslWork Proposal", shall include the
following items:
• Completed Signature authorization and Addenda Acknowledgment(see Attachment A)
• Your response to the evaluation Criteria A through D as provided below.
ENVELOPE #2, clearly marked "Cost Proposal", shall include the following item:
• List the current 2016 hourly rates for all classifications of personnel who may work on
providing the City with NPDES program consulting services as defined in the Scope of
Services and tasks identified.
• List any reimbursable expenses the City may incur.
• List any additional costs, such as drive time, that the City may incur in conjunction with the
performance services.
• The City shall include a provision in the final agreement with the selected firm(s) for annual
CPI adjustments of the hourly rates after the first year of contract execution. Annual cost-of-
living adjustments, if any, shall be based on the Consumer Price Index (CPI) for All Urban
Consumers, for Los Angeles-Riverside-Orange County, CA.
• Do NOT include Attachment "A" in the Cost Proposal envelope. Attachment "A" is to
be included in Envelope#1, Qualifications/Work Proposal.
At a minimum, firms must provide the information identified below. All such information shall be
presented in a form that directly corresponds to the numbering scheme identified below.
RFP #03-16
Page 10 of 45
SECTION A: FIRM QUALIFICATIONS, PROJECT TEAM, EXPERIENCE AND
BACKGROUND
A.1 State your firm's complete name, type of firm (individual, partnership, corporation or
other), telephone number, FAX number, contact person and E-mail address. If a corporation,
indicate the state the corporation was organized under.
A.2. State the name and title of the firm's principal officer with the authority to bind your
company in a contractual agreement.
A.3 Describe your firm's background and qualifications in the type of effort that this project will
require, specifically identifying experience with providing NPDES program consulting services
for public agencies.
A.4 List the name, current valid professional license numbers if applicable, qualifications and
availability of the key staff/team members that will be assigned to this project. Provide detailed
qualifications of the lead Representative or Project Manager that will be assigned to this project.
A.5 Indicate the name of any sub-consultant firms that will be utilized to make up your team.
Describe each sub-consultant's background and specific expertise that they bring to this project,
SECTION B: UNDERSTANDING NPDES PROGRAM CONSULTING SERVICES
B.1 Describe in detail the steps that your firm would follow to provide the requested on-call
NPDES program consulting services as defined in the scope of services and tasks in this RFP,
including your work plan process and methodology.
B.2 Identify your ability to ensure that projects are designed within your client's budget and the
measures taken in successfully completing all phases of a project.
B.3 Identify project management tools you propose to use to keep both your own staff on
track and the City staff cognizant of current project status.
B.4 Identify a project for which your firm and the staff proposed for this contract provided
NPDES program consulting services for a public agency and performed the tasks and scope of
work defined, and describe how you applied your firm's skills and abilities in the following areas:
(a) Responsiveness and attentiveness to client needs;
(b) Creative ability;
(c) Knowledge and understanding of the latest industry issues and trends;
(d) Analytical capability,
(e) Oral and written communication skills;
(f) Interaction with client's organization, i.e., other divisions and personnel
(g) Sensitivity to funding constraints
RFP#03-16
Page 11 of 45
SECTION C: REFERENCES AND EXPERIENCE WITH PROJECTS OF SIMILAR SIZE AND
SCOPE
CA Provide a minimum of three (3) references for recently completed NPDES program
consulting services for projects of a similar size and scope where the key personnel identified
above provided the professional services required. At least two (2) of the references shall be for
public/government agency projects. Provide contact information, including full name and a
current phone number, for each project identified.
C.2 For the representative successful projects completed, explain what key issues/challenges
you faced and how you solved them. Also, please comment on the project budgeting for each.
SECTION D: LOCAL EXPERTISE DEMONSTRATED ON THE TEAM
D.1 Pursuant to the City of Palm Springs Local Preference Ordinance 1756, in awarding
contracts for services, including consultant services, preference to a Local Business shall be
given whenever practicable and to the extent consistent with the law and interests of the public.
The term "Local Business" is defined as a vendor, contractor, or consultant who has a valid
physical business address located within the Coachella Valley, at least six months prior to bid or
proposal opening date, from which the vendor, contractor, or consultant operates or performs
business on a day-to-day basis, and holds a valid business license by a jurisdiction located in
the Coachella Valley. "Coachella Valley" is defined as the area between the Salton Sea on the
south, the San Jacinto and Santa Rosa Mountains on the west, and the Little San Bernardino
Mountains on the east and north. For the purposes of this definition, "Coachella Valley'
includes the cities of Beaumont and Banning and the unincorporated areas between Banning
and the City of Palm Springs. Post office boxes are not verifiable and shall not be used for the
purpose of establishing such physical address.
The contractor or consultant will also, to the extent legally possible, solicit applications for
employment and proposals for subcontractors and subconsultants for work associated with the
proposed contract from local residents and firms as opportunities occur and hire qualified local
residents and firms whenever feasible.
In order for a business to be eligible to claim the preference, the business MUST request the
preference in the Solicitation response (see Attachment A) and provide a copy of its
current business license (or of those it employs for this project) from a jurisdiction in the
Coachella Valley with its proposal.
D.2 List all team members with local expertise. Clearly define their role in the overall project.
DEADLINE FOR SUBMISSION OF PROPOSALS: Proposals will be received in the City of
Palm Springs, Office of Procurement and Contracting until 3:00 P.M., LOCAL TIME,
TUESDAY, MARCH 29, 2016. Proof of receipt before the deadline is a City of Palm Springs,
Office of Procurement and Contracting time/date stamp. It is the responsibility of the firms
replying to this RFP to see that any proposal sent through the mail, or via any other delivery
method, shall have sufficient time to be received by the Procurement Office prior to the proposal
due date and time. Late proposals will be returned to the firm unopened. Proposals shall be
clearly marked and identified and must be submitted to:
RFP #03-16
Page 12 of 45
City of Palm Springs
Procurement and Contracting Department
3200 E. Tahquitz Canyon Way
Palm Springs, CA 92262
Attn: Craig Gladders, C.P.M., Procurement&Contracting Manager
QUESTIONS: Firms, their representatives, agents or anyone else acting on their behalf are
specifically directed NOT to contact any city employee, commission member, committee
member, council member, or other agency employee or associate for any purpose related to
this RFP other than as directed below. Contact with anyone other than as directed below
WILL be cause for rejection of a proposal.
An questions, technical or otherwise, pertaining to this RFP must be submitted IN WRITING
and directed ONLY to:
Craig Gladders, C.P.M.
Procurement& Contracting Manager
3200 East Tahquitz Canyon Way
Palm Springs, CA 92262
via FAX (760) 323-8238
or via EMAIL: Craig.Glad dersa pal mspringsca.gov
Interpretations or clarifications considered necessary in response to such questions will be
resolved by the issuance of formal Addenda to the RFP. The deadline for all questions is
3:00 P.M., Local Time, Monday, March 21, 2016. Questions received after this date and time
may not be answered. Only questions that have been resolved by formal written Addenda via
the Division of Procurement and Contracting will be binding. Oral and other interpretations or
clarifications will be without legal or contractual effect.
FORM OF AGREEMENT: The selected firm will be required to enter into a contractual
agreement, inclusive of insurance requirements, with the City of Palm Springs in accordance
with the standard Professional Services Agreement (see Attachment "D"). Please note that
Exhibits A, B, C, D and E are intentionally not complete in the attached document. These
exhibits will be negotiated with the selected firm, and will appear in the final Professional
Services Agreement executed between the parties. Requested changes to the Professional
Services Agreement may not be approved, and the selected firm must ensure that the attached
document will be executed.
We specifically draw your attention to the language in the sections of the sample contractual
agreement attached entitled "Conflict of Interest' and "Covenants Against Discrimination"
and recommend all firms carefully consider these contractual requirements prior to submitting a
proposal in response to this RFP.
Failure or refusal to enter into an Agreement as herein provided or to conform to any of the
stipulated requirements in connection therewith shall be just cause for an annulment of the
award. If the highest ranked Proposer refuses or fails to execute the Agreement, or
negotiations are not successful, or the agreement is terminated, the City may, at its sole
RFP#03-16
Page 13 of 45
discretion, enter negotiations with and award the Contract to the second highest ranked
Proposer, and so on.
The term of the agreement that is awarded as a result of this RFP shall be in effect for three (3)
years with two (2) one-year renewal options.
AWARD OF CONTRACT: It is the City's intent to award a contract to the firm that can provide
all of the services identified in the RFP document. However, the City reserves the right to award
a contract to multiple Respondents or to a single Respondent, or to make no award, whichever
is in the best interest of the City. It is anticipated that award of the contract will occur at the
next regularly scheduled City Council meeting after the evaluation committee has made its final
selection of the firm to be recommended for award and a contract has been negotiated and
agendized for consideration. The decision of the City Council will be final.
RIGHT TO ACCEPT OR REJECT PROPOSALS: The City of Palm Springs reserves the right
to waive any informality or technical defect in a proposal and to accept or reject, in whole or in
part, any or all proposals and to cancel all or part of this RFP and seek new proposals, as best
serves the interests of the City. The City furthermore reserves the right to contract separately
with others certain tasks if deemed in the best interest of the City.
INSURANCE: Insurance provisions are contained in the Standard Contract Services sample
agreement included in the RFP. The successful Proposer will be required to comply with these
provisions. It is recommended that Proposers have their insurance provider review the
insurance provisions BEFORE they submit their proposal.
RESPONSIBILITY OF PROPOSER: All firms responding to this RFP shall be responsible. If it
is found that a firm is irresponsible (e.g., has not paid taxes, is not a legal entity, submitted an
RFP without an authorized signature, falsified any information in the proposal package, etc.),
the proposal shall be rejected.
PUBLIC RECORD: All documents submitted in response to this solicitation will become the
property of the City of Palm Springs and are subject to the California Code Section 6250 et seq.,
commonly known as the Public Records Act. Information contained in the documents, or any
other materials associated with the solicitation, pursuant to CA Government Code 6255 during
the negotiation process, may be made public after the City's negotiations are completed, and
staff has recommended to the City Council the award of a contract to a specific firm, but before
final action is taken by the City Council to award the contract.
Although the California Public Records Act ("CPRA") recognizes that certain confidential trade
secret information may be protected from disclosure, the City may not be in a position to
establish that the information submitted in a proposal is a trade secret. If a request is made for
information marked "Confidential," "Trade Secret," Proprietary," or any other similar designation,
the City will provide the party submitting such information with reasonable notice to allow the
party to seek protection from disclosure by a court of competent jurisdiction.
If a submitting party contends that a portion of the proposal is confidential even under the
CPRA, the party: 1) must clearly label each document and/or page deemed a confidential
document 2) the legal rationale supporting such contention including specific references to
applicable provisions of the Public Records laws of the State 3) must actively defend against
RFP#03-16
Page 14 of 45
any request for disclosure of information which the party has determined should not be
released, and 4) must indemnify and hold harmless the City from any loss, claim or suit,
including attorneys' fees, brought by a person challenging the City's refusal to release the
documents. The City will not, under any circumstances, incur any expenses, or be responsible
for any damages or losses incurred by a party submitting a proposal or any other person or
entity, because of the release of such information. The City will not return the original or any
copies of the proposal or other information or documents submitted to the City as part of this
RFP process. NOTE THAT THE CITY MAY NOT RECOGNIZE PROPOSALS WHERE ALL
OF THE INFORMATION, VIA A BLANKET STATEMENT, IS SUBMITTED AS PROPRIETARY
INFORMATION OR A TRADE SECRET. SUCH PROPOSALS MAY BE FOUND NOW
RESPONSIVE.
COST RELATED TO PROPOSAL PREPARATION: The City will NOT be responsible for any
costs incurred by any firm responding to this RFP in the preparation of their proposal or
participation in any presentation if requested, or any other aspects of the entire RFP process.
COMPLIANCE WITH LAW. Proposer warrants that all Services rendered shall be performed in
accordance with all applicable federal, state, and local laws, statutes, ordinances lawful orders,
rules, and regulations.
LICENSES, PERMITS, FEES, AND ASSESSMENTS. Proposer represents and warrants to
City that it will obtain all licenses, permits, qualifications, and approvals of whatever nature that
are legally required to practice its profession and perform the Work and Services requested in
this RFP. Proposer represents and warrants to City that Proposer shall, at its sole cost and
expense, keep in effect at all times during the term of the Agreement if so awarded, any license,
permit, qualification, or approval that is legally required for Proposer to perform the Work and
Services under the Agreement if so awarded. Proposer shall have the sole obligation to pay for
any fees, assessments, and taxes, plus applicable penalties and interest, which may be
imposed by law and arise from or are necessary for the Proposer's performance of the Work
and Services required under the Agreement if so awarded. Proposer shall indemnify, defend,
and hold harmless City against any such fees, assessments, taxes penalties, or interest levied,
assessed, or imposed against City to the fullest extent permitted by law.
BUSINESS LICENSE: The selected firm will be required to be licensed in accordance with the
City of Palm Springs Business License Ordinance, Municipal Code Chapter 3.40 through 3.96.
entitled "Business Tax".
INVESTIGATIONS: The City reserves the right to make such investigations as it deems
necessary to determine the ability of the firms responding to this RFP to perform the Work and
the firm shall furnish to the City all such information and data for this purpose as the City may
request. The City reserves the right to reject any proposal if the evidence submitted by or
investigation of such firm fails to satisfy the City that such firm is properly qualified to carry out
the obligations of the Contract and to complete the Work contemplated therein.
PROPOSALS TO REMAIN OPEN: The Proposer shall guarantee that all contents of their
proposal shall be valid for a period of 120 calendar days from the due date of proposals.
SIGNED PROPOSAL AND EXCEPTIONS: Submission of a signed proposal will be interpreted
to mean that the firm responding to this RFP has hereby agreed to all the terms and conditions
RFP#03-16
Page 15 of 45
set forth in all of the sheets which make up this Request for Proposals, and any attached
sample agreement. Exceptions to any of the language in either the RFP documents or
attached sample agreement, including the insurance requirements, must be included in the
proposal and clearly defined. Exceptions to the City's RFP document or standard boilerplate
language, insurance requirements, terms or conditions may be considered in the evaluation
process; however, the City makes no guarantee that any exceptions will be approved.
RFP#03-16
Page 16 of 45
OF ?ALAI y,
Ay
•P i
09, .
REQUEST FOR PROPOSALS (RFP 03-16)
FOR
NPDES PROGRAM ON-CALL CONSULTING SERVICES
ADDENDUM NO. 1
This Addendum is being issued for the following changes and informational items:
THE FOLLOWING REVISIONS AND/OR ADDITIONS TO THE RFP
DOCUMENT AND INSTRUCTIONS ARE TO BE INCLUDED AND SHALL TAKE
PRECEDENCE OVER ANYTHING CONTRARY ON THE PREVIOUSLY
ISSUED SPECIFICATIONS AND INSTRUCTIONS AND SHALL BE REFERRED
TO HEREINAFTER AS PART OF THE CONTRACT DOCUMENTS.
To allow staff more time to prepare answers to the questions
that were received, the City has extended the deadline for the
receipt of Proposals to 3:00 Pm THURSDAY, APRIL 7. 2016. We
anticipate issuing the final Addenda early in the week of March
28th
No deadline for questions has passed and no further questions
may be submitted.
BY ORDER OF THE CITY OF PALM SPRINGS. CALIFORNIA
Craig L. Gladders. C.P.M.
Procurement& Contracting Manager
DATE: March 24, 2016
ADDENDUM ACKNOWLEDGMENT:
Proposer Firm Name:
Authorized Signature: Date:
Acknowledgment of Receipt of Addendum 1 is required by signing and including
the acknowledgment with your submittal, or you may also acknowledge the
Addenda on the bottom of Attachment A. Failure to acknowledge this Addendum
may result in your submittal being deemed non-responsive.
F PALM S
a t' .
"�:lFOArL�Q ,
REQUEST FOR PROPOSALS (RFP 03-16)
FOR
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) PROGRAM
ON-CALL CONSULTING SERVICES
ADDENDUM NO. 2
This Addendum is being issued for the following changes and informational items:
THE FOLLOWING REVISIONS AND/OR ADDITIONS TO THE RFP
DOCUMENT AND INSTRUCTIONS ARE TO BE INCLUDED AND SHALL TAKE
PRECEDENCE OVER ANYTHING CONTRARY ON THE PREVIOUSLY
ISSUED SPECIFICATIONS AND INSTRUCTIONS AND SHALL BE REFERRED
TO HEREINAFTER AS PART OF THE CONTRACT DOCUMENTS.
The City has received the following questions and is hereby providing an answer
thereto:
Q 1: Is this a fixed fee or T&M request? For each section I & III?
A 1: See Attachment "C"— Cost Proposal. We are requesting hourly rates, and that
you identify any and all other associated costs.
Q 2: If Fixed Fee:
A) Section I — how many meetings are anticipated monthly? Is there an existing
cost recovery model? How many grants is the City expecting to apply for?
B) Section II — are training sessions internal or to include City Staff, permittees
and/or the public as well?
A 2: This is not Fixed Fee pricing as the program is just beginning and we do not
have exact numbers of meetings, grants, etc. to base any fixed fees upon. See the
Cost Proposal page where we have requested hourly rates.
Q 3: Is the City accounting office the financial arm for cost recovery data, invoicing,
permits, fines or do we have to include our own department for this services?
A 3: Yes, these services will be provided by the City's Finance Department.
Q 4: Will we need to set up our own Duly Authorized Representative (DAR), Approved
Signatory (AS), or Legally Responsible Person (LRP) account in S
MARTS to manage projects on behalf of the City, or will we support the person
managing the City's existing LRP account?
A 4: The consultant will initially support the City's existing LRP account, but will
transition to being the DAR, AS, and LRP for the City.
Q 5: Who will enforce prosecutions/violations?
A 5: Consultant will provide letters of warning as appropriate, but the City's Code
Enforcement Division will enforce prosecutions/violations.
Q 6: Is the Cost proposal to include all man-hours broken down by direct or indirect as
referenced on Page 9 of 45 or are hourly rate schedules to be submitted by personnel
classifications only as referenced on Attachment"C" Cost Proposal?
A 6: The consultant is to provide the hourly rate schedules as requested, as well
as identify any and all other direct or indirect costs that may be applicable.
Consultants are to provide the rates to cover ALL costs (see page 20, Cost
Proposal, Attachment "C"). Any costs (direct, indirect, or otherwise) that are not
identified in the Cost Proposal will NOT be allowed or accepted after-the-fact once
the successful consultant is selected and a contract is awarded and executed.
BY ORDER OF THE CITY OF PALM SPRINGS, CALIFORNIA
Craig L. Gladders, C.P.M.
Procurement& Contracting Manager
DATE: March 29, 2016
ADDENDUM ACKNOWLEDGMENT:
Proposer Firm Name:
Authorized Signature: Date:
Acknowledgment of Receipt of Addendum 2 is required by signing and including
the acknowledgment with your submittal, or you may also acknowledge the
Addenda on the bottom of Attachment A. Failure to acknowledge this Addendum
may result in your submittal being deemed non-responsive.
EXHIBIT "C"
CONSULTANT'S PROPOSAL FOLLOWS THIS PAGE
Proposal For:
NATIONAL POLLUTANT DISCHARGE
ELIMINATION SYSTEM (NPDES) PROGRAM
Engineering and Con sting ON-CALL CONSULTING SERVICES
RFP NO. 03-16
Submitted To:
CITY OF PALM SPRINGS
Procurement and Contracting Department
3200 E. Tahquitz Canyon Way
Palm Springs, CA 92262
Attn: Craig Gladders, C.P.M.,
Procurement & Contracting Manager
Submittal Date:
April 7, 2016
Submitted By:
CASC ENGINEERING AND CONSULTING
Jeff Endicott, P.E., BCEE, CPESC, QSP/D, ToR
77-567 Country Club Drive, Suite 211
Palm Desert, CA 92211
jendicott@cascinc.com
(760) 259-0108 Ext. 5380
www.cascinc.com
CAt$ C 77-567 Country Club Drive
Suite 211
Engineering and Can ding Palm Desert,CA 92211
April 7,2016
City of Palm Springs
Procurement and Contracting Department
3200 E. Tahquitz Canyon Way
Palm Springs, CA 92262
Attn:Craig Gladders, C.P.M., Procurement&Contracting Manager
PROPOSAL FOR: NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)PROGRAM
ON-CALL CONSULTING SERVICES(RFP NO.03-16)
Dear Mr. Gladders,
CASC Engineering and Consulting (CASC) is pleased to submit this proposal for NPDES Program On-call
Consulting Services to the City of Palm Springs. CASC, a California S-corporation, was established in 1993
and has been providing professional consulting services to government agency clients for over 23 years.
CASC has reviewed the scope listed within the RFP for providing NPDES Program on-call services and
believes that the most important elements of this proposal are as follows.
Project Organization and Key Personnel proposed to provide the required services.
• Ultimately, the success of projects comes down to the people involved, and CASC has proposed
a stellar team for the project.
• The proposed project team is led by a Project Manager and an Engineering Director with over 50
years of combined experience that have worked together to complete similar projects worth
millions of dollars. The support team has worked with the Project Manager and Engineering
Director on similar projects, and are eager to assist the City.
Proposed General Approach to Accomplish NPDES Program on-
call consulting services included in the Scope of Services in the CASC understands the
RFP• importance of the City's pro-
0 CASC's general approach to the project is one that takes active interest in economic
maximum advantage of our NPDES experience and
combines it with the City's protocols, policies, and growth and development of
NPDES requirements to produce a practical approach to its community while
overall compliance services. Additionally, CASC remaining cognizant of cost
understands the importance of the City's pro-active
interest in economic growth and development of its and efficiency.
community while remaining cognizant of cost and
efficiency. As representatives of the City, CASC would portray the City's "developer friendly"
motto in all services provided.
• Should conditions be discovered that are not covered by existing protocols, the CASC team is
quite comfortable developing and implementing innovative solutions. The firm is known for its
"can do" approach, including services ranging from RWQCB interactions on behalf of agencies,
www.cascinc.com
2
C 77-567 Country Club Drive
CAi$'
Suite 211
Engineering and Con iIting Palm Desert,CA 92211
to consulting on design of special features to support in-fill projects, to construction of unusual-
circumstance BMP implementations to meet existing constraints while maintaining compliance.
Experience and Technical Competence of the firm completing similar projects. CASC is regarded as
one of the leading NPDES consulting firms in the state of California. Our work with government
agencies spans a multitude of programs, from multi-
million dollar on-call contracts to small- and medium- CASC is regarded as one of
sized municipal support contracts that require the leading NPDES
specialized assistance in a particular aspect of their
compliance program. Consulting firms in the state
• CASC's key team members hold certifications that of California.
require continuing education, thereby providing a
regimented process for staff to participate in educational events that keep them up to date on
programmatic and regulatory requirements.
• CASC employs four state-approved Trainers-of-Record for teaching CGP required QSD and QSP
classes, and two state-approved Trainers-of-Record for teaching IGP required QISP classes. By
being linked in to this CGP-ToR and IGP-ToR network, CASC learns early about changes in the
regulations and regulatory approach to site activity pollution prevention.
• CASC teaches classes on WQMP preparation for Riverside and San Bernardino Counties, and one
of our staff is a Board of Director, and another a member of the Executive Program Committee,
of the California Stormwater Quality Association (CASQA). The firm's involvement in teaching
and professional associations means the firm and its staff learn of important regulatory changes
in advance of their applicability to projects under review.
CASC appreciates the opportunity to provide our proposal and qualifications and look forward to
working with the City of Palm Springs. This proposal is valid for 120 days.
Sincerely,
CASC ENGINEERING AND CONSULTING, INC. CASC ENGINEERING AND CONSULTING, INC.
/1� `Vti
ff ndifott, PE, BCEE, CPESC, QSD Rick Sidor' PE SD, CPESC
Director of Engineering President( horized negotiate and sign contracts)
1470 E. Cooley Drive, Colton, CA 92324 1470 E. Cooley Drive, Colton, CA 92324
Phone (909) 783-0101 Ext: 5380 Phone (909) 783-0101 Ext: 5328
jendicott@cascinc.com rsidor@cascinc.com
www.cascinc.com
3
CITY OF PALM SPRINGS
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
PROGRAM ON-CALL CONSULTING SERVICES
EngineerinK and Con Itmg RFP N0. 03-16
SECTION A: FIRM QUALIFICATIONS, PROJECT TEAM, EXPERIENCE, AND
BACKGROUND
A.1 FIRM NAME, TYPE AND CONTACT INFORMATION
Firm Name: CASC Engineering and Consulting, Inc.
Firm Type: Corporation
State of Incorporation: California
Contact Person: Jeff Endicott, PE, BCEE, CPESC,QSD
Telephone Number: (760) 259-0108 Ext.5380
Facsimile Number: (760)772-4264
A.2 AUTHORITY TO BIND FIRM IN AN AGREEMENT
Principal Officer: Richard J.Sidor, P.E.,CPESC
Principal Officer's Title: President
A.3.1 BACKGROUND AND QUALIFICATIONS- GENERAL
A.3.1.1 OVERVIEW
CASC is a recognized leader in California's storm water and NPDES compliance industry, having guided
government agencies, utility companies, school districts, developers, and contractors through the regulatory
requirements of the National Pollutant Discharge Elimination System (NPDES) permits for over 20 years. Our
reputation is one of technical knowledge and field understanding that are melded to provide cost-effective
approaches that meet the regulatory requirements in a reasonable manner. We take pride in delivering
solutions to water quality challenges that are sensible, practical,and performed by experienced professionals.
CASC's extensive and relevant experience encompasses all aspects of NPDES regulatory compliance including
municipal program development, program management, coastal and inland TMDLs, and post-construction BMP
design (aka TCBMPs), including operation, maintenance, full scale testing, and inspections of TCBMPs. We are
comprehensively familiar with federal, state, and local NPDES permits, and have been involved with NPDES
regulatory compliance since 1993. We have worked with the SWRCB and eight of the Regional Boards -
including work with the Santa Ana RWQCB that issued the City of Hemet's MS4 NPDES permit.
A.3.1.2 SERVICES TO CITIES
CASC provides a wide array of storm water services to municipal storm water programs in Southern California.
Our municipal NPDES services range from comprehensive MS4 program management to supporting cities with
training, inspections,and storm water document reviews. Our municipal NPDES services have been provided to
over SO governmental agencies in California.
A.3.1.3 SERVICES TO MULTI-JURISDICTIONAL STORM WATER PROGRAMS
CASC and our staff have collectively provided consulting services to multi-jurisdictional public agency storm
water programs throughout California. Our clients have included the Ventura Countywide Stormwater Program,
Santa Clara Valley Urban Runoff Pollution Prevention Program, Riverside County Stormwater — Clean Water
Protection Program, San Bernardino County Stormwater Program, The Mojave River Watershed Group, San
Mateo Countywide Pollution Prevention Program, Coachella Valley Association of Governments (Desert Area
Stormwater Program) and the Bay Area Stormwater Management Agencies Association. These services have
included training, program development, permit negotiations, and compliance reporting to name a few. We
were honored to be selected by both the Riverside County Storm Water — Clean Water Program and the San
Bernardino County Storm Water Program to train member agency staff on the new requirements for Water
Quality Management Plans(WQMPs).
4
CITY OF PALM SPRINGS
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
SC PROGRAM ON-CALL CONSULTING SERVICES
E",g,,,,,,,C'ng1RC2ring&ndC.. Elting RFP N0. 03-16
A.3.1.4 SERVICES TO STATE AGENCIES
CASC continues to assist the California Department of Transportation with the development and implementation
of their NPDES storm water program. The firm's services to Caltrans have included key roles in the development
of the first Caltrans Stormwater Quality Handbooks,on-going training,inspection of construction sites, pilot study
design, and storm sampling. CASC's services to Caltrans have also included the design and construction of
specialized BMP pilot study sites —a unique capability for a consulting firm. As a General Contractor licensed in
California, the firm has constructed new BMP pilot monitoring sites in rural areas and refurbished existing BMP
pilot monitoring sites in ultra urban areas. CASC has provided over$20 million in storm water consulting services
to Caltrans over the past 10+years.
A.3.1.5 LEADERSHIP IN THE WATER QUALITY FIELD
CASC is a leader in the storm water profession. Our staff continues to serve in prominent positions for leading
storm water professional organizations:
California Stormwater Quality Association(CASQA)
♦ Jeff Endicott is a CASQA Director, a position he has held for six two-year terms. Jeff served on the
Stormwater Quality Task Force, and was part of the team that transited the Task Force to the present day
CASQA, a 501(c)(3) non-profit member association dedicated to the advancement of stormwater quality
management through collaboration, education, implementation guidance, regulatory review, and scientific
assessment. Jeff initiated the CASQA Awards Program and has managed that program for over 10 years.
♦ Melanie Sotelo is the current Co-Chair of the CASQA Construction Subcommittee and is now in her third year
of planning and leading the CASQA Conference Field Tours.
♦ Jeff Endicott was the Project Manager for development of CASQA's standard-setting, four volume set of
Stormwater Best Management Handbooks (2003 Ed.) and was a key team member for development of
CASQA's first Municipal Stormwater Program Effectiveness Assessment Guidance Manual(2007 Ed.).
♦ Rick Sidor has co-chaired CASQA's Construction Subcommittee and Phase II MS4 Subcommittee.
Bay Area Stormwater Management Agencies Association(BASMAA)
♦ Jeff Endicott has been directly involved in developing standard-setting guidance for storm water BMPs
including BASMAA's Start at the Source - Design Guidance Manual for Stormwater Quality Protection (1999
Ed.) and Using Site Design Techniques to Meet Development Standards for Stormwater Quality — A
Companion to Start at the Source(2003 Ed.)
International Erosion Control Association(IECA)
♦ Jeff Endicott is the President and Board Member of the International Erosion Control Association's Western
Chapter which covers California,Arizona, Nevada,and Hawaii.
American Public Works Association(AWPA)
♦ Jeff Endicott is a Board Member of the APWA - Inland Empire Branch where he is responsible for the
Scholarship Program and for training workshops. Jeff is currently coordinating the organization's May 2016
Storm Water Workshop, California Industrial General Permit-A Workshop for City/County Inspectors, Facility
Managers,Storm Water Program Managers, and Industry Professionals.
CASC staff are leaders in the storm water training and certification industry. Not only do most of the firm's staff
hold professional licenses and/or specialty certifications, our senior staffs' extensive knowledge, skills, and
abilities in the industry have qualified them to provide training and certification courses to others seeking
certifications. CASC staff are approved training providers for the following certifications:
Qualified Industrial Stormwater Practitioner(QISP)
♦ Dan Secrist and Ernie Mansfield are authorized CASCIA Trainers-of-Record and are authorized to provide the
training mandated by the California Industrial General Permit for individuals seeking to become a QISP.
5
CITY OF PALM SPRINGS
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
PROGRAM ON-CALL CONSULTING SERVICES
Engineering and Con rGltmn RFP No. 03-16
Qualified SWPPP Developer(QSD)and Qualified SWPPP Practitioner(QSP)
♦ Melanie Sotelo, Dan Secrist, and Jeff Endicott are CASQA Trainers-of-Record and are authorized to provide
the training mandated by the California Construction General Permit for individuals seeking to become a QSD
or QSP.
Certified Erosion,Sediment,and Storm Water Inspector(CESSWI)
♦ Dan Secrist is approved by EnviroCert International to instruct the CESSWI Exam Review course. This course
is taken by individuals seeking to earn their CESSWI credential.
Certified Professional in Erosion and Sediment Control(CPESC)
♦ Jeff Endicott is approved by EnviroCert International to instruct the CPESC Exam Review course. This course
is taken by individuals seeking to earn their CPESC credential.
CASC contributes to the storm water management industry through technical presentations and field tours at
conferences. Highlights of recent technical presentations include the following:
Technical Presentations
♦ Developing a Watershed Management Program for Compliance with a Regional MS4 Permit
♦ Is SMARTS Making Us Smarter?
♦ Beyond Design by Rules of Thumb, a Simple Hydrograph Approach to Designing Bioretention and Filtration
BMPs
♦ Project Pollutants and Pollutants of Concern—Knowing the Difference Makes a Difference
♦ BMP Selection with a Water Quality Objective
♦ Using LID Techniques to Meet Development Standards for Storm water Quality Control
♦ LID Techniques and Water Quality Management Plans for New Development and Redevelopment
♦ Source and Treatment Control for New Development and Redevelopment
Field Tour Coordination at California Stormwater Quality Association Conferences
♦ Lake Tahoe-2013
♦ Anaheim-2014
♦ Monterey-2015
♦ San Diego-2016(Currently in Planning)
CASC is honored to have been invited by the following organizations and agencies to make presentations about
storm water quality management:
♦ Desert Sands Unified School District
♦ American Public Works Association(APWA),Coachella Valley Branch
♦ California Regional Water Quality Control Board
♦ California Water Environment Association (CWEA) P3 and Storm Water Committee
♦ American Society of Civil Engineers(ASCE)
♦ Association of Environmental Planners(AEP)
♦ American Council of Engineering Companies(ACEC)
♦ Consulting Engineers and Land Surveyors Council (CELSOC)
♦ California Stormwater Quality Association (CASQA)
♦ Building Industry Association (BIA)
6
CITY OF PALM SPRINGS
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
PROGRAM ON-CALL CONSULTING SERVICES
En�ineerin�ankC..Cltmx RFP No. 03-16
A.3.2 BACKGROUND AND QUALIFICATIONS-SPECIFIC TO PALM SPRINGS RFP#03-16
A.3.2.1 NPDES PROGRAM ADMINISTRATION AND REPRESENTATION
CASC's experience in NPDES Program Administration and Representation is typified by the services the firm has
provided to the City of Industry and the City of El Monte:the services provided to these cities are quite similar to
those described by the City of Palm Springs in RFP No. 03-16. For each project, the assigned Project Manager is
supported by technical experts and support staff drawn from within the firm.
A.3.2.1.1 CITY OF INDUSTRY NPDES PROGRAM MANAGEMENT AND ADMINISTRATION
CASC has provided the City of Industry with NPDES compliance program management and related services since
2003. As an extension of the city's staff,working with their planning, engineering and other functional units,we
are responsible for developing, implementing and administrating the City's MS4 NPDES permit program.
MS4 Program Knowledge
CASC's comprehensive duties at the city necessitate a complete understanding of the MS4 NPDES permit and
related regulations. Our duties include program management, inspections, reporting,document preparation and
Standard Urban Storm Water Mitigation Plan (SUSMP) reviews. CASC represents the City in the Los Angeles
County Permit Group and participates in several committees including: Low Impact Development, TMDL
Incorporation, Permit Design Options, Monitoring,and Reporting.
Commercial/Industrial Inspections
Responsibilities included tracking and inspecting over 700 industrial/commercial facilities, facility prioritization,
database research, scheduling, educational material development, industrial inspections, and GIS /
photomapping of illicit connection/illegal discharge locations.
BMPs for Green Streets Development and LID
CASC reviewed and provided recommendations to the City regarding the BMPs being included in the Green
Street Policies& LID Ordinance prepared through the Los Angles County. CASC's recommendations reflected the
city's particularly unique needs.
Stormwater Quality Control Ordinances,Policies,Forms,and Manuals
CASC has been responsible for reviewing, analyzing and developing language for Ordinances including the city's
Storm Water and Urban Runoff Pollution Control Ordinance and Standard Urban Storm Water Mitigation Plan
Implementation Ordinance. As a part of our services, CASC completed a comprehensive review of the previous
Los Angeles County MS4 Permit for the City of Industry. A report was prepared that included recommendations
for the implementation of the Minimum Control Measures including the review and updating of the
Development and Construction Programs, implementation and tracking of the Industrial/Commercial Inspections,
and development of the Illicit Connections/Illicit Discharge Program and response procedures. The report
identified the roles and responsibilities of the City,the Consultant,and the County.
Training and Public Outreach
CASC has prepared Public Outreach and Education materials, as well as presented annual and targeted
stormwater compliance training to City staff. CASC annually trains City design, construction management and
public works inspection staff.
Annual Reports
Each year since 2003, CASC has prepared the annual reports and submitted them formerly to the County, and
now directly to the LARWQCB.
SWPPP,SUSMP Preparation and Review
CASC has been responsible for reviewing all SWPPPs and SUSMP submittals, as well as for developing
Construction Water Pollution Control Drawings (WPCDs), SWPPPs, SUSMPs, and contract specifications for all
Public Works and Industry Urban Development Agency(IUDA) projects.
7
CITY OF PALM SPRINGS
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
PROGRAM ON-CALL CONSULTING SERVICES
Engineering and Cona Iting RFP No. 03-16
A.3.2.1.2 CITY OF EL MONTE NPDES PROGRAM COMPLIANCE ASSISTANCE PROGRAM
CASC has provided the City of El Monte with NPDES compliance assistance in response to the last two permit
renewals providing a variety of services including program development and policy reviews, field inspections,
plan checking, training, GIS database development, and preparation of a Watershed Management Program
(WMP)and a Coordinated Integrated Monitoring Program(CIMP).
Green Streets Development and LID
CASC performed technical review of drafts and then finalized the City's LID Ordinance and Green Streets Policy,
prepared the 2013 and 2014 MS4 Permit Annual Reports, and is attending numerous stormwater meetings on
behalf of the City of El Monte.
WMP and CIMP Development
CASC prepared the City's WMP that includes customized strategies, control measures, and Best Management
Practices necessary to implement the requirements of the MS4 Permit. Sections in the WMP cover receiving
water limitations,Total Maximum Daily Loads (TMDLs), non-stormwater discharges, and customization of the six
Minimum Control Measures (MCMs). The WMP addresses requirements for both the Los Angeles River and
Upper San Gabriel River Watersheds within the City of El Monte. CASC prepared the City's first CIMP to guide
stormwater and urban runoff monitoring efforts.
GIS Database and Pollutant Modeling
Using ArcGIS and ArcMap 10.2.1, CASC created an inventory of MS4 outfall locations with attributes such as
outfall number, latitude/longitude, structure size, nearest cross street, etc. and attached a Word or PDF file with
additional information to the GIS map via hyperlink. CASC uses the GIS program for Mapping (compiling
geographic data and performing spatial analysis),Analysis(combining information from independent layers), and
Geographic Data Management (building, managing, and sharing geographic information and features). Our staff
created a GIS map showing surface water bodies within the City's jurisdiction, HUC 12 boundaries, Watershed
Management Area sub-watershed boundaries, land use, location of existing structural controls, and dry weather
diversions. CASC also created an inventory to track critical Industrial/Commercial sources with specific facility
information. CASC used ArcGIS in conjunction with Los Angeles County's Watershed Management Modeling
System (WMMS—a model that simulates hydrologic and pollutant generation) to delineate Hydrologic Response
Units (HRU=land use) per sub-watershed within a given area and to establish baseline loadings. CASC then
calculated the required pollutant reductions to achieve applicable receiving water limitations.
Inspection Prioritization,Commercial/Industrial Inspections,Public Outreach
Under the previous LA M54 Permit,CASC provided the City of El Monte with expert services in NPDES compliance
and was responsible for implementing all requirements pertaining to the inspection of commercial/industrial
facilities as described and mandated by the Permit. Duties included facility prioritization, database development/
maintenance, research, scheduling, public information/educational material development and distribution, and
commercial/industrial inspections including re-inspections and enforcement actions.
WQ Plan Reviews,Training, Inspections ----
CASC is also under contract to review SUSMP and SWPPP
submittals, provide NPDES related training to City staff, perform
construction compliance inspections, and develop a stormwater
enforcement program.
A.3.2.2 INSPECTION PROGRAMS
CASC has provided industrial, commercial, restaurant, and
construction inspection support services to an array of clients,
including cities, counties, state agencies, schools and colleges, and
private enterprise. CASC's inspection support services have helped
our agency clients comply with the requirements in their MS4
permits, the Construction General Permit, and the Industrial
8
CITY OF PALM SPRINGS
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
PROGRAM ON-CALL CONSULTING SERVICES
"m,,�mg.g.dkC..Cltmj RFP No. 03-16
General Permit by developing inspection programs, conducting routine and specialty inspections, and developing
training and education. CASC's inspection support services have helped our private clients comply with municipal
requirements and requirements of the Construction General Permit and Industrial General Permit through staff
training and credentialing, inspections, inspection follow ups, and informal audits. A partial list of CASC's
inspection clients includes:
Cities(MS4s) County Agencies Education Agencies
City of La Quinta Riverside County EDA Alvord USD
City of Moreno Valley San Bernardino County Corona-Norco USD
City of Temecula Los Angeles County Riverside USD
City of Colton State Agencies Redlands USD
City of Ontario California Department of Transportation Elk Grove USD
City of Rialto Utilities Capistrano USD
City of Anaheim Southern California Edison Whittier USD
City of Carlsbad San Bernardino Municipal Water Dept. San Bernardino Valley College
City of Industry Builders and Developers UCLA
City of Covina D.R. Horton—America's Builder Tech Industry
City of El Monte Pacific Communities Esri
CASC's broad inspection experience provides the City of Palm Springs with a team ready to start inspections
immediately and one that is prepared to address pretty much any situation that may arise.
A.3.2.3 TRAINING
CASC has been a training consultant to the Riverside County Municipal Stormwater Management Program
continuously since 2004. The Program covers three NPDES permits in the county: the Santa Ana River, Santa
Margarita River, and Whitewater River watersheds. CASC has been responsible for coordinating the delivery of
the training program with the District, developing course content and tests, instructing the training sessions, and
conducting attendee testing to assess the training program's effectiveness. Courses are primarily directed at MS4
staff; however, classes such as those covering WQMPs have been open to and attended by professionals in
private practice. Courses covering the following topics have been presented:
♦ Compliance Assistance Program(CAP)
♦ Water Quality Management Plans(WQMPs)
♦ Transportation Project Law Impact Development
♦ Construction Inspector Training for Water Pollution Control
♦ Commercial/Industrial Inspector Training for Water Pollution Control
♦ Municipal Staff Training for Water Pollution Control
• Illicit Connection/Illegal Discharge Identification and Control
CASC has also provided WQMP review and preparation training, and transportation project Low Impact
Development training for San Bernardino County and its 18 NPDES MS4 Permittees.
The expertise of the firm in the NPDES arena is underscored by the third party training certifications/approvals
held by CASC staff:
♦ Four CASC staff(Endicott, Sotelo, Secrist, and Mansfield) are Construction General Permit (CGP)Trainers-of-
Record authorized to provide QSD and QSP training mandated by the CGP.
♦ Two CASC staff(Secrist and Mansfield) are Industrial General Permit (IGP) Trainers-of-Record authorized to
provide Qualified Industrial Stormwater Practitioner (QISP) training mandated by the IGP. These two staff
are among the state's first QISPs.
9
CITY OF PALM SPRINGS
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
PROGRAM ON-CALL CONSULTING SERVICES
F,n�ineerin�and Con 1tinK RFP No. 03-16
♦ Two CASC staff are authorized by the certification organization EnviroCert International to provide
certification exam review courses.
0 Dan Secrist instructs the Certified Erosion, Sediment,and Storm Water Inspector(CESSWI)course.
0 Jeff Endicott instructs the Certified Professional in Erosion and Sediment Control (CPESC) course.
The firm is currently leading the effort to plan the APWA-Inland Empire Branch Spring Storm Water Seminar
scheduled for May 25, 2016. CASC developed the course concept and objectives, planned the agenda, and has
assembled a stellar team of speakers (3 of 5 speakers are CASC staff) to address the topic, "California Industrial
General Permit-A Workshop forCity/County Inspectors, Facility Managers,Storm Water Program Managers, and
Industry Professionals."
The firm owns the web site, NPDES-Training.com. The firm utilizes this web site to enroll attendees in the classes
independently offered by CASC, including classes that qualify for Professional Development Hours (PDHs)
required for renewal of many certifications and some professional licenses.
In summary, CASC, and more importantly its staff, including
key team members proposed for the City of Palm Springs,
are widely recognized for their expertise in the NPDES
arena and are called upon by public agencies and private
enterprise to train their staff. ,
Why is this important? It's important because being at the
front of the room requires CASC staff to be at the forefront
of the storm water management industry. This affords the —
City of Palm Springs with early and accurate access to relevant and up to date information regarding current and
future NPDES MS4 program requirements.
A.3.3 PROJECT PROFILES AND PROJECT EXPERIENCE SUMMARIES
The Project Profiles and Project Experience summaries included in the Appendix are additional examples of work
completed by CASC relevant to the experience and expertise required for M54 NPDES program administration,
representation,inspections,and training described in the City of Palm Springs RPF No. 03-16.
10
CITY OF PALM SPRINGS
�•i NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
PROGRAM ON-CALL CONSULTING SERVICES
P14eeringand Con Ming RFP NO. 03-16
AA PROJECT TEAM
Project Manager: Melanie Sotelo,CPSWQ, CPESC,QSD/P,ToR
Lead Representative: Jeff Endicott, PE, BCEE,CPESC,QSD/P,ToR
Team Organization: See Organization Graphic, below
Licenses,Certifications,and Experience: See team member resumes in Appendix
The proposed project team is depicted in the Organization Graphic shown below. Melanie Sotelo is the proposed
Project Manager and Jeff Endicott is the proposed Technical Director. Melanie and Jeff will be supported by a
deep team of support staff. It is not anticipated that all support staff will work on the project all the time: the
team of support staff will be tapped as directed by the project workload and specific needs of the City. A deep
team means that the City will have access to the expertise and staff power as needed, as required, and on de-
mand.
Based on the Project Manager's and Technical Director's careful evaluation of the Scope of Services in RFP No. 03-
16,the availability of key team members and support staff is sufficient to meet the needs of the City.
All members of the project team are currently providing stormwater management services to public and private
entities,and thus have a proven track record of performance on projects similar to the work described in the RFP.
CASC has developed a reputation as a company that provides technically appropriate and credible advice to cli-
ents and we pride ourselves on being a resource to facilitate compliance. Our staff will use this same approach in
the work we perform for the City of Palm Springs.
A.S SUBCONSULTANTS
CASC has sufficient resources and expertise within the firm and does not propose to utilize subconsultants.
•• project Management
City of
Palm
Springs
•
s
Melank Sotelo
•
11
CITY OF PALM SPRINGS
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
PROGRAM ON-CALL CONSULTING SERVICES
E'.K1......Kand C,, lting RFP No. 03-16
SECTION El: UNDERSTANDING NPDES PROGRAM CONSULTING SERVICES
B.1 APPROACH
GENERAL APPROACH CASC's Project Manager and
CASC proposes the following general approach for successfully implementing Engineering Director are thor-
NPDES consulting services on behalf of the City of Palm Springs. oughly knowledgeable on the
PROJECT MANAGEMENT: CASC believes in a hands on approach to project City's MS4 Permit, and have
management. Melanie Sotelo,the proposed Project Manager,will be primari- provided WQMP trainings with
ly responsible for scheduling staff resources to meet workload needs and City staff in attendance.
schedules, as well as serving as the Primary Contact with the City. Jeff En-
dicott, the proposed Water Quality Engineering Director, will provide oversight of CASC's team. CASC's Project
Manager and Engineering Director have over 50 years of combined experience and have thorough knowledge of
the City's MS4 Permit in the Whitewater River watershed.
PROJECT MANAGEMENT KICK-OFF MEETING: Project initiation includes important steps to define points of con-
tact and protocols essential to the implementation of a successful project. CASC will attend a kick-off meeting
with the City after receipt of the Notice-to-Proceed. The purpose of the meeting is to identify and document com-
munication protocols, points of contact, ordinances and enforcement procedures, and the City's specific approach
and policies relative to communications, administration activities, design review expectations,ordinances and poli-
cies, document reviews, inspections, reporting and other compliance assistance activities to be performed under
this contract. CASC will prepare and distribute a summary of the kick-off meeting.
NPDES REGULATORY CALENDAR: CASC believes awareness of regulatory requirements and deadlines helps to
ensure Permit compliance. Therefore, CASC will prepare a digital calendar in Microsoft Project that will provide
dates for NPDES regulatory meetings and compliance action dates, as applicable. Depending on the City's availa-
ble resource tools, CASC can provide the City with this calendar in digital or hardcopy format. The calendar will be
updated semi-annually and distributed to the City and other pertinent outside agencies, as directed by the City.
NPDES PROGRAM ADMINISTRATION AND REPRESENTATION: CASC believes
a "Work Plan" is the key to successful program administration. The following CASC believes a Work Plan is
is CASC's proposed work plan that will be utilized to successfully complete the key to successful program
requirements in a timely manner, pursuant to the City's requested schedules administration.
and regulatory deadlines:
• Task Work Breakdown Structure: Upon initiation of work, CASC's assigned Project Manager will develop a
Task Work Breakdown Structure (TBS) to identify specific tasks associated with the preparation of necessary
components and services that are to be completed. The TBS allows CASC's Project Manager and Technical
Advisors to determine which resources are required for successful execution, as well as the relative time esti-
mates for production and task completion.
♦ Resource delegation: With individual tasks identified in the Project TBS, CASC's Project Manager will then
schedule and commit applicable resource staff and materials.An important element of scheduling resources is
to ensure that other constraints on time and availability are adequately factored in. Staff are then committed
at a realistic level of availability.
♦ Scheduling: Based the correlation of the production/development time identified in the Project TBS and CAS-
C's resource availability,time is then allocated to the appropriate resources.Additionally, a completion sched-
ule is then established in consideration of City or regulatory deadlines associated with the task.
♦ Deliverables: Deliverables proposed under tasks identified within the RFP will vary. Examples of some deliver-
ables include, updated ordinances and policies, training manuals, regulatory calendars, regulatory meetings
summaries, DRC input via conditions, monitoring approach and methodology recommendations and proce-
dures,electronic database updates, inspection reports, fee studies, and more. CASC will work with the City to
determine the appropriate deliverables to meet compliance needs while providing informative guidance to
City staff.
12
CITY OF PALM SPRINGS
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
PROGRAM ON-CALL CONSULTING SERVICES
Engineeringand Con lting RFP No. 03-16
♦ Quality of Services/Products: Typically, schedules include internal deadlines established to allow for CA/QC
of products and services prior to final submittal of deliverables. These internal review deadlines present addi-
tional incentive for our staff to work productively and efficiently, as well as make our staff accountable to
each other and management when completing products and executing services on behalf of our client.
CASC will utilize the established priorities and schedules as determined by the kick-off meeting and regulatory
schedule to complete the following services:
=> Regulatory Meeting Representation: Includes representation of the City at regulatory meetings, such as De-
sert Task Force and RWQCB meetings, as requested.
Project Management Meetings: Includes attending Public Works and Engineering liaison meetings, Design
Review Committee, City Capital Improvement Status meetings, Planning Commission and/or City Council
meetings.
=> Monitoring and Reporting Services: Includes implementation assessment, annual reporting, budgeting and
database management activities.
Technical Expertise Representation Services: Includes preparation and review of special studies, technical
memos, policy papers and assessment,cost recovery efforts,fee studies,and future Permit renewal activities.
Technical Plan/Document Review Services: Includes review, comment preparation, and advising an various
NPDES permits, TMDL requirements, and regional wide program activities. Services under this task also in-
clude advising the City of recommended positions,stances or responses for the City regarding NPDES require-
ments.
=> Inspection Fee Program Coordination: Includes review/updating of site designations and classifications,field
investigation,database updating and management,and coordination of invoicing.
zz> Other tasks: Tasks that have yet to be identified, as needed. No work will be conducted or billed to the City
without written authorization and notification to proceed.
INSPECTION PROGRAM ADMINISTRATION: CASC understands that there are
basically two types of NPDES related inspections: during construction inspec- CASC's approach for conducting
tions and post-construction development inspections(commercial, industrial, development inspections has
restaurants, and post-construction BMPs). The approach taken in conducting matured and been refined dur-
both of these types of inspections is generally the same, with subtle differ- ing the firm's performance of
ences in schedule/frequency, weather event requirements, educational ma- thousands of NPDES related
terials,site contacts and final report products. inspections.
CASC's approach for conducting development inspections has matured and
been refined during the firm's performance of thousands of NPDES related inspections. Using this extensive in-
spection experience, coupled with our CGP, IGP and Whitewater River watershed MS4 Permit knowledge, the
following general inspection approach has been prepared for conducting construction and post-construction de-
velopment inspections:
Establish Inspection Schedule: Based on information obtained during the Project Kick-off meeting, Permit
requirements, and the City's list of newly issued business licenses, CASC's Project Manager will work with
inspection staff to confirm and institute an inspection schedule and frequency for all development sites re-
quiring inspection. During the development of the inspection schedule,the following will be considered:
=> Identify Inspection Development Type: CASC will identify the type of inspection, the construction schedule/
frequency, and the scope of required NPDES related inspections.
• Identify geographically similar sites: CASC will coordinate scheduling of inspections based on site loca-
tions and type to allow inspectors to increase the number of inspections performed daily,thereby reduc-
ing overall inspection completion timelines.
• Consider peak business hours: Inspections will be scheduled to avoid peak business hours.
Inspection Staff Assignments: The Project Manager will assign inspections to appropriately credentialed staff
(e.g., P.E., EIT,QSD,QSP, QISP, CPSWQ) depending on the scope of inspection service required.
• City representatives: CASC inspectors will both conduct themselves and dress professionally in a manner
appropriate for conducting activities as representatives of the City.
13
CITY OF PALM SPRINGS
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
PROGRAM ON-CALL CONSULTING SERVICES
Engineering and Cons lting RFP NO. 03-16
=> Project Preparation: As applicable, assigned inspector will review the project's plan information, SMARTS,
compliance history,project notes in file, etc.
=> Perform Inspections: Inspector arrives and walks the site or facility to observe construction work, BMP instal-
lation,and/or facility activities,as well as perform a Pre-Treatment Survey.
• A City established inspection checklist, appropriate to development inspection type, will be utilized to
document observations during the site inspection.
• Provide applicable educational materials to appropriate site representative (e.g. BMP fact sheets, DAMP
sections,etc.)
• Photos will be taken of compliance-related issues. When taking photos, the inspector will strive to docu-
ment both positive compliance items, as well as non-compliance items, if any. Photos will include a date
stamp.
Notifications and Reporting: Inspector meets with Project Manager,City liaison and/or site representative,as
directed by City.
• Reviews findings from the development inspection.
• Reviews status of action items from any previous development inspection.
• Flag required action items, if any, to keep the project in compliance. Work with owner/site representa-
tive to provide any needed clarification or direction to aid in addressing compliance related issues.
• Identify any IC/ID locations and prepare notices of corrections or violations,as applicable.
=> Documentation: Inspector completes applicable development inspection and Pre-Treatment survey docu-
mentation.
• Inspection checklist is scanned,photos are annotated and attached to the checklist.
• Inspection checklist and photos are emailed to the City within 2 business days of inspection completion.
• Pre-treatment survey is scanned and submitted to the Palm Springs Wastewater Treatment Plan within 2
business days of inspection completion.
• Inspection database is updated to reflect current status and compliance issues.
• Inspector coordinates with Project Manager to ensure all reporting requirements are met.
While the general inspection approach above may be applied to all development inspections, CASC understands
that there are subtle differences that will apply to specific development inspection types. Below is a summary of
tasks related to specific development inspection types:
--.> Post-Construction BMP Inspections will require review of:
• Approved engineering plans
• Approved WQMP The general approach to develop-
Conditions of Approval ment inspections is the same,
Construction Site Inspections will require review of: with subtle differences for specific
• Erosion and Sediment Control plans for all Projects development inspection types.
• SWPPP and SMARTS data for Projects subject to the CGP
• Past Compliance Issues
Post-Construction Development Inspections will require review of:
• Priority level of facility
• Past non-compliance items
• Confirmation of information in database
• Verify presence of SWPPP for Projects subject to IGP
14
CITY OF PALM SPRINGS
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
PROGRAM ON-CALL CONSULTING SERVICES
Engineering and Con lting RFP No. 03-16
TRAINING PROGRAM: CASC currently provides the Riverside County Flood Control and Water Conservation Dis-
trict training for the Whitewater River Watershed WQMP requirements, with City staff routinely attending these
training sessions—often held at the Palm Springs Police Department
meeting rooms. CASC also employs four state-approved Trainers-of-Record CASC brings:
for teaching CGP required QSD and QSP classes, and two state-approved , 4 CGP Trainers of Record
Trainers-of-Record for teaching IGP required QISP classes. By providing
District training and by being linked into the CGP-ToR and IGP-ToR network, ' 2 IGP Trainers of Record
CASC learns early about changes in the regulations and regulatory approach ' 12 years of Riverside County
to site activity pollution prevention, which will then be passed on to the NPDES Training Experience
City through various training formats.
CASC will prepare and present trainings, as required by the City, for a variety of topics including: integration of
NPDES in the development process, NPDES requirements for municipal facilities, and CGP and IGP training. Pro-
posed training formats include:
Formal in-house training: Formal type of training will consist of a PowerPoint presentation in a classroom
type setting.As an option to the City, hardcopies of the PowerPoint presentation for note taking, and refresh-
ments, may be provided for all workshop attendees.
Informal training: Informal type trainings may consist of one-on-one mentoring or tailgate or workstation
sessions.
B.2 BUDGET
Because CASC has been providing NPDES consulting services to local clients for over 20 years, our familiarity with
the program requirements enables us to tailor project elements to meet our clients' budget goals. From our care-
fully researched budget estimates, to our contract negotiations, and the project setup in our accounting system,
we seek to provide you with a clear view into the costs as they accrue. Our monthly invoices can track the cumula-
tive billings,allowing you to see the successful completion of each phase as well as the overall project completion.
B.3 PROJECT MANAGEMENT TOOLS
CASC will use the following project management techniques to successfully complete the project in a timely man-
ner and to keep City staff aware of project status:
♦ Work plan—As discussed in B.1,good project planning is the basis for successful project completion.
♦ Schedule—Once the contract is executed,the schedule will be adjusted and monitored.
♦ Resource allocation — Staff time will be committed to the project. An important element of scheduling re-
sources is to ensure that other constraints on time and availability are adequately factored in. Staff are then
committed at a realistic level of availability.
♦ Kick-off meeting—This establishes project expectations and lines of communication.
♦ Weekly timesheet review— Every week timesheet details are reviewed and project progress is noted or ad-
justed.
♦ Bi-weekly team meetings—Our internal meetings keep the team focused on project progress.
♦ Quality review —The schedule will establish deadlines for QA/QC review of all deliverables. These internal
review deadlines present additional incentive for our staff to work productively and efficiently, as well as
make our staff accountable to each other and management when completing products and executing services
on behalf of our clients.
♦ Monthly invoicing—As discussed in B.2,the invoice can be used as a tool to communicate status.
♦ Progress reports—We will prepare monthly progress reports to communicate project status to the City.
B.4 REPRESENTATIVE PROJECT
CASC's Project team, under the direction of Program Advisor, Ed Suher, currently provides NPDES Compliance and
MS4 Permit Program Management Administration to the City of El Monte. While CASC is under contract to pro-
vide a wide range of NPDES consulting services to the City, below is a list of specific tasks that have either been
successfully completed or are currently in-progress with the City:
15
CITY OF PALM SPRINGS
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
PROGRAM ON-CALL CONSULTING SERVICES
Engineering and Cons Iting RFP NO. 03-16
♦ Development of the City's Watershed Management Program:Approved by the LARWQCB.
♦ Development of the City's Integrated Monitoring Program (IMP):Approved by the LARWQCB
♦ Implementation of the IMP:Conducted wet-weather outfall monitoring,and outfall screening and inventory.
♦ Preparation of LA River Trash TMDL Compliance Report:Completed and submitted to LARWQCB.
♦ Finalize Low Impact Development(LID)Ordinance:Approved by the LARWQCB.
♦ Develop Green Street's Policy:Approved by the LARWQCB.
♦ Prepare Annual Reporting Requirements:Completed report and submitted to the LARWQCB.
♦ Attend Technical Advisory Committee(TAC) Meetings:On-going participation in meetings.
♦ Provide Training to Municipal Staff: Provided 1/2-day Municipal Staff training,with future training scheduled.
♦ Conduct Periodic NPDES Compliance Inspections: Completed first round for this Permit term.
♦ Coordinate Receiving Water Monitoring with Adjacent E-WMPs/C-IMP Groups: Currently on-going.
♦ Prepare slides and participate in public workshops to educate public on Permit requirements:Completed.
♦ Coordinate collaboration for group load reduction strategy for LA River Bacteria TMDL:Currently on-going.
--.> Responsiveness and Attentiveness to Client's Needs. With the adoption of the City's MS4 Permit's watershed
based approach requirements in 2012, City staff found themselves immersed in new and unfamiliar process
of developing an Individual WMP. CASC provided support to the City via phone, personal meetings, and Pow-
erPoint presentations to ensure that staff was knowledgeable and well informed on the requirements. Below
are just a few examples of how CASC continues to support the City's needs:
• Assisting the City with responding to general inquiries from residents/business owners, such as minor
discharge questions.
• Providing immediate responses to City Inspector questions during performance of inspections.
• Provided presentation slides for City presentation to update the LARWQCB on WMP development.
=> Creative Ability. CASC assisted the City with demonstrating the ability to meet TMDL loading reduction re-
quirements by reviewing and creatively analyzing previously approved City CIP Projects for effective ways to
implement post-construction water quality elements without requiring redesign.
=> Knowledge and Understanding of Latest Industry Issues and Trends. CASC utilizes its team's participation in
the meetings and professional organizations listed below to provide the City with a well prepared and appro-
priate WMP that was included in the first round of approvals issued by the LARWQCB:
• Participating in Permit negotiations meetings.
• Participating in TAC Meetings.
• Participating in LA Permit Group Meetings
• Holding positions on the Board of Directors and Executive Program Committee for CASQA.
• Team members that are CASQA approved Trainers-of-Record for the CGP and/or IGP.
• Providing NPDES stormwater training for agencies in multiple watersheds.
Analytical Capability and Sensitivity to Funding Constraints. CASC utilized the team's strong analytical skills
when interpreting the Permit's requirements to prepare a comprehensive and compliant WMP and IMP.
Preparation of the IMP and its Reasonable Assurance Analysis required the team to perform modeling and
assessment to determine the pollutant load reduction requirements to meet Permit requirements. A key
focus for CASC in development of the WMP and IMP was to take a "simple" approach to compliance to con-
trol City implementation costs. CASC prepared the WMP to meet the minimum requirements of the Permit,
while ensuring not to overcommit the City unnecessarily. Additionally,CASC has provided City staff with suffi-
cient oversight to complete certain tasks in-house to aid in controlling City costs.
=> Oral and Written Skills. CASC's management and program advising staff utilized their strong technical writing
skills to produce Regional Board approvable documents, such as the WMP, IMP, LID Ordinance and Green
Street Policy.
Interaction with Client's Organization. CASC provides City of El Monte staff with an "approachable and avail-
able" format of communication. City staff is provided with staff cellphone numbers to satisfy immediate as-
sistance needs. Many times, the inquires come via text message and CASC is quick to reply. Communication
between CASC and City staff ranges from the Public Works Director to City Inspectors.
16
CITY OF PALM SPRINGS
+'v NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
PROGRAM ON-CALL CONSULTING SERVICES
Engineering ankC,.�Itm RFP N0. 03-16
SECTION C: REFERENCES AND EXPERIENCE WITH PROJECTS OF SIMILAR SIZE
AND SCOPE
CA REFERENCES
Agency: City of La Quinta
Contact: Bryan McKinney, Principal Engineer; (760)777-7045
Project: Inspection of Commercial, Industrial and Food Facilities
Agency: Riverside County Flood Control and Water Conservation District
Contact: Julianna Gonzalez, Santa Ana Region MS4 Permit Manager;(951)95S-8064
Project: NPDES Training Services
Agency: City of Carlsbad
Contact: Shawnetta Grandberry,Senior Construction Inspector; (760)602-2780 x7111
Project: Inspection of Storm Water Treatment Control BMPs(TCBMPs)
C.2 PROJECTS
INSPECTION OF COMMERCIAL, INDUSTRIAL AND FOOD FACILITIES
CITY OF LA QUINTA
Key Issue: La Quinta's inspection program was initiated following the end of the Riverside County Compliance
Assistance Program (CAP)which ceased inspections in December 2014.
CASC was able to start where the CAP program left off, allowing La Quinta to maintain constant compliance with
the MS4 Permit. CASC performed water quality inspections of targeted facilities within the City at frequencies
established by the Riverside County MS4 Permit for the Whitewater River Basin.
CASC's responsibilities included reviewing the facility list from the Riverside County Department of Health (DEH),
prioritizing facilities to be inspected, preparing inspection schedules, and providing bi-weekly progress reports to
the City. CASC was also responsible for developing an Inspector Procedures Manual for the City's future use, de-
veloping coordination procedures with the City's Code Enforcement Division, and training City staff on specific
requirements of the M54 Permit inspection program.
Budgeting: The project budget was established at a per unit cost, with a standard rate for each food establish-
ment inspection and another rate for each hazardous waste/materials facility inspection. This rate was all-
inclusive, and allowed the City to budget in advance, with no surprises due to unforeseen circumstances during
the inspections.
NPDES TRAINING SERVICES
RIVERSIDE COUNTY FCWCD
Key Issue: The Program covers three NPDES permits in the County: the Santa Ana River, Santa Margarita River,
and Whitewater River watersheds.
CASC has been a training consultant to the Riverside County Municipal Stormwater Management Program contin-
uously since 2004. CASC has been responsible for coordinating the delivery of the training program with the Dis-
trict, developing course content, instructing training sessions, and conducting post-attendee testing for assess-
ment of the training program's effectiveness. Courses are primarily directed at MS4 staff; however, classes such
as those covering WQMPs have been open to and attended by professionals in private practice. Courses covering
the following topics have been developed and/or presented:
17
CITY OF PALM SPRINGS
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
PROGRAM ON-CALL CONSULTING SERVICES
EnxineeringandCon Iting RFP NO. 03-16
• Water Quality Management Plans
• Transportation Project Low Impact Development
• Construction Inspector Training for Water Pollution Control
• Commercial/Industrial Inspector Training for Water Pollution Control
• Municipal Staff Training for Water Pollution Control
• Compliance Assistance Program (CAP)
• Illicit Connection/Illegal Discharge Identification and Control
Budgeting: The project budget was established on a time and expense basis. A project such as this requires a col-
laborative approach with the client,and CASC worked with RCFCWCD to develop the scope of the training,includ-
ing the audience and level of expertise required. Then tasks were set up to address the unique training needs for
each watershed, with optional tasks for additional classes that might be identified later. Separate tasks were
used to budget for developing new or updated courses. This approach gave RCFCD a clear picture of what each
class would initially cost to produce and deliver,and provided flexibility to pursue new ideas and approaches.
INSPECTION OF STORM WATER TREATMENT CONTROL BMPS (TCBMPS)
CITY OF CARLSBAD
Key Issue: The City of Carlsbad requires TCBMPS be installed at new development and re-development projects
as part of the City's program to comply with requirements of its MS4 NPDES permit.There are approximately 115
existing installations in the City.
CASC Engineering and Consulting was retained to review information in the BMP database, conduct inspections
of all TCBMPS, then submit reports documenting conditions and making recommendations. Staff reviewed the
database and available documentation (Storm Water Management Plans, engineering plans, site location maps,
etc.) to confirm the type of BMP, its location on the site, and downstream conveyances and waterbodies. The
TCBMP locations were mapped in Google Earth to identify those in close proximity to one another to assist with
scheduling. If information was missing from the database or different from the documentation, a suggested
change was documented,subject to confirmation in the field.
Staff visited each TCBMP to observe and document conditions such as proper installation, condition, mainte-
nance issues, and site drainage patterns. Digital photographs were taken. The field data form and photographs
were submitted to the City within one week of each visit. Once all inspections are completed,a final report will be
prepared that summarizes all inspections,and makes recommendations.
Budgeting: The project budget was established at a per unit cost, with a standard rate for each unique type of
BMP inspection. This rate was all-inclusive, and allowed the City to budget in advance, with no surprises due to
unforeseen circumstances during the inspections.
18
CITY OF PALM SPRINGS
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
PROGRAM ON-CALL CONSULTING SERVICES
Engineering and Con tlti,R RFP NO. 03-16
SECTION D: LOCAL EXPERTISE DEMONSTRATED ON THE TEAM
D.1 A LOCAL BUSINESS
CASC has maintained a physical business address within the Coachella Valley for several years. Below is a copy of
our most recent business license for the City of Palm Desert.
City of Palm Desert
73-510 Fred Waring Drive.Palm Desert,CA 92260
(760)346.0611
CEK1'IF1(;A 1T
NOT TRANSFERAULL
I
BUSINESS NAME: CASC ENGINEERING AND CONSULTING
BUSINESS LOCATION: 77 56 42 COUNTRYECLUBG DR #211 SERVICES PLMD
BUSINESS OWNER AEI-CASC CONSULTING 1 1,
4694a 14-OOD6056
r
1470 IS AND CONSULTING 6/30/16
VE
COLTON CA 92324
t viA wifiul f W M UU paIC� M.�4^d r
'. w,daumwnd Ae L411rJh,nor wNlkwian dcvrn<fence '
D.2 LOCAL EXPERTISE
The following CASC team members proposed for this project have local expertise (Coachella Valley as defined in
the RFP).
✓ Melanie Sotelo—Project Manager
✓ Jeff Endicott—Technical Director
✓ Steve Stump—Technical Advisor
✓ Adam Rush—Program Advisor
✓ Dianne Laurila—Environmental Analyst
✓ Daniel Secrist—Lead Inspector
✓ Chris Ogaz—Inspector
✓ Travis Taylor—Inspector
✓ Chris Reineman—Inspector
19
CITY OF PALM SPRINGS
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
PROGRAM ON-CALL CONSULTING SERVICES
Engineering and Con ilting RFP No. 03-16
APPENDIX
ADDITIONAL PROJECTS
CITY OF PALM SPRINGS
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
PROGRAM ON-CALL CONSULTING SERVICES
Engineering and Con long RFP No. 03-16
STAFF AUGMENTATION AND NPDES TRAINING SERVICES
COUNTY OF SAN BERNARDINO FLOOD CONTROL DISTRICT, CA
CASC recently provided staff augmentation services for the County of San Bernardino Flood Control District by
providing support in developing and implementing,as well as administering,their NPDES permit programs.As an
extension of the District's staff, CASC was responsible for oversight and implementation of the District's compli-
ance inspection program.
CASC was also under recent contract by the District to provide NPDES training to agency staff and the public. Re-
sponsibilities included the development of training presentations for the new WQMP guidance document and its
Transportation Project's BMP Guidance, and included scheduling, advertising, and coordinating registration sign-
ups through CASC's training website, as well as delivery of the training presentations over several classes.
NPDES CONSULTING AND WQMP (SUSMP) PLAN CHECKING SERVICES
CITIES OF BANNING, HEMET, WILDOMAR, HIGHLAND, MONTCLAIR, MORENO VALLEY,
AND RIVERSIDE COUNTY TRANPORTATION AND LAND MANAGEMENT AGENCY
CASC is currently providing WQMP and hydrology and hydraulic calculation plan check services to the cities of
Banning, Hemet, Wildomar, Highland, Montclair, Moreno Valley, and to the County of Riverside's TLMA depart-
ment, covering three separate watersheds. CASC is responsible for reviewing and recommending approval of
WQMPs and hydrology calculations submitted for review, in accordance with requirements adopted by these
agencies, and in accordance with each watershed's established WQMP
guidance document. — -
The plan check process includes identifying if a project is accurately cate-
gorized based on the size and proposed use of the site. Plan checks are f j
conducted to identify that the WQMP and hydrology calculations meet
required agency standards and complies with requirements of the WQMP
Guidance. CASC reviews included review of Landscape Plans by one of the
firms RLA's. Comments are provided to the preparer in the form of
"redlines."
CASC corresponds with the agencies on a routine basis to ensure that all plan checks are conducted in accord-
ance with the most updated standards regarding source control, LID implementation, site design, and activity
restrictions.
20
CITY OF PALM SPRINGS
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
PROGRAM ON-CALL CONSULTING SERVICES
Engineering and Con Itmn RFP NO. 03-16
COMPLIANCE ASSISTANCE PROGRAM (CAP) TRAINING
RIVERSIDE COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT
As part of the Riverside County Municipal Permit Training requirements, CASC provided storm water compliance
training to Riverside County Compliance Assistance Program (CAP) inspectors. The CAP training included: identi-
fication of permissible and non-permissible discharges,general pollutants
of concern, assessing imminent threats to water quality, and prioritizing
the threat and reporting requirements. Inspectors were trained to survey
hazardous waste and hazardous material generating facilities and retail
food establishments and to verify Best Management Practices (BMPs)
were implemented for: chemical storage areas, dumpsters and recycling
containers, above ground storage tanks, on-site storm drains, power
wash or steam cleaning activities, parking lots and driveways, non-storm
water discharges, mop water to sanitary sewer via clarifier, proper han-
dling and storage of grease,and general equipment cleaning.
TECHNICAL CONSULTING SERVICES RELATED TO NPDES COMPLIANCE
CITY OF EL MONTE, CA
CASC has provided the City of El Monte with NPDES compliance
assistance to aid the City in complying with the LA County MS4 per- '
mit. Services provided have included program development and can of Enrume ci.ev sn+e+s Pnikr
policy reviews, field inspections, plan checking, training, GIS data-
base development, and preparation of a Watershed Management
� m
Program (WMP) and a Coordinated Integrated Monitoring Planm�
(CIMP). ,�.
Inspection Prioritization, Commercial/Industrial Inspections, Pub-
lic Outreach: CASC was responsible for implementing all
requirements pertaining to the inspection of commercial/industrial
facilities as described and mandated by the Permit. Duties included _
facility prioritization, database development/maintenance, public _--•—
information/educational material development and distribution,
SWPPP review, and commercial/industrial inspections. ^=""
INDUSTRIAL/COMMERCIAL INSPECTIONS FOR NPDES PERMIT COMPLIANCE
CITY OF COVINA, CA
To assist the City comply with the LA County MS4 permit, CASC was hired by the City of Covina to implement all
requirements pertaining to the inspection of industrial/commercial facilities as described and mandated by the
permit. Duties included facility prioritization, database research, scheduling, public information/educational
material development and distribution,SWPPP review, and industrial inspections. Observed non-compliance was
followed up with progressive enforcement actions in accordance with the City's storm water ordinance including
assisting the City in writing Notices of Violation and referrals to the Regional Water Quality Control Board as
required for compliance with the General Industrial Activities Stormwater Permit. Inspected facilities ranged
from restaurants to heavy industrial sites,including"Mom and Pop" businesses and national chains.
21
CITY OF PALM SPRINGS
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
PROGRAM ON-CALL CONSULTING SERVICES
Engineeringand Con ltmn RFP No. 03-16
WHITEWATER RIVER REGION - STORMWATER QUALITY BEST MANAGEMENT PRACTICE
DESIGN HANDBOOK FOR LOW IMPACT DEVELOPMENT
RIVERSIDE COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT
The Permittees under the Municipal Separate Storm Sewer System (MS4) National Pollutant Discharge Elimina-
tion System (NPDES) Permit in the Whitewater River Watershed have had at their disposal the document, River-
side County, Whitewater River Region, Stormwater Quality Best Management Practice Design Handbook (June
2009) (WWR BMP Handbook). The WWR BMP Handbook served as a key reference for design of Best Manage-
ment Practices (BMPs) that were incorporated into Water Quality Management Plans (WQMPs) for priority de-
velopment, redevelopment, and publicworks projects(priority development projects).
The Permittees received a new MS4 NPDES Permit in 2013. The new MS4 NPDES Permit continues to require
WQMPs,with the added emphasis on use of Law Impact Development(LID) BMPs in place of some or all formerly
required treatment control BMPs. The document, "Design Handbook for Low Impact Development Best Manage-
ment Practices" (September 2011) (LID BMP Handbook) was developed for use by the Permittees in the Santa
Ana River Watershed and the Santa Margarita River Watershed in Riverside County; however, the Permittees in
the Whitewater River Watershed determined that the LID BMP Handbook did not address the unique desert en-
vironment in the Whitewater River Watershed.
CASC Engineering and Consulting was engaged by the District on behalf of the Permittees to update the WWR
BMP Handbook to incorporate guidance on addressing LID requirements in the desert. To initiate the work,CASC
performed a literature review of BMP guidance in use in and areas throughout the U.S. to identify successful ap-
proaches to LID design in the desert. The literature review found that LID design in and areas was substantially
similar to LID design in other areas, and concluded that the Permittees would need to forge their awn path.
Working with the Desert Task Farce, CASC staff identified impediments and opportunities relative to BMPs in the
desert environment, and then updated the WWR BMP Handbook to overcome impediments and to incorporate
opportunities. The updates included coverage of BMP tributary drainage areas,self-retaining areas, self-treating
areas, BMP selection, and BMP sizing. To facilitate design and ultimately the review of BMPs, CASC prepared
Excel-based BMP design spreadsheets supported by concise fact sheets to facilitate BMP selection and design.
BMPs included in the updated Handbook include:
• Landscape Retention without • Landscape Filtration with Un- • Landscape Swale
Underdrain derdrain
• Infiltration Basin • Permeable Pavement • Landscape Filter Strip
• Infiltration Trench • Sand Filter Basin • Extended Detention Basin
Riverside County Stormwater Quality Best Management Practice
Whitewater River Region Design Handbook for Low impact Development
A.3 Landscaped Retention Facilities
Treatment Mechanisms Infiltration,Evapotranspiration,Evaporation,Bin u„r,,,p,e Rne®oFxcH}.a� eMPm aep,vee Fier.
erocedu<m..-.ec:ow r`r"a. c,emvdc.a
Maximum Drainage Area This BMP is intended to be integrated into a proi c.o wN..
distributed manner.Typically,contributing drain IpId b, c�q c:y ax rvo.:
Retention Facilities range from less than lacre ti- - - - - - -- -- --
Emrtleac Lwrv�a tle love .4,=
awes.
Other Names Bioretention,Rain Garden,Bioretention Cell,Bio a°r'4'"..&,.ds ls..na.n otmswmbwx v„m _w
Basin,Landscaped Filter Basin,Porous Landscape t)y.olww.ydx.vw:.oruym®
fm�q+nbrw mpvudyvrsvayanm.b�.l
®rc awarpvef(wpm[vuruprugmawm. )
Izui,crved i[tt mufrciW S„fr[ ia,
MyG NS,i Fan MNe L)n d,= I
22
CITY OF PALM SPRINGS
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
PROGRAM ON-CALL CONSULTING SERVICES
Engineering and Cons ltin� RFP No. 03-16
MOJAVE RIVER WATERSHED GROUP - COUNTY OF SAN BERNARDINO, THE TOWN OF APPLE
VALLEY, THE CITY OF HESPERIA, AND THE CITY OF VICTORVILLE, CA
Post-Construction BMP Guidance
CASC prepared and presented a project work plan and schedule to the Mojave River Watershed Group which in-
cludes the County of San Bernardino, the Town of Apple Valley, the City of Hesperia, and the City of Victorville,
collectively referred to as the MRWG. Staff collected and evaluated existing post-construction best management
practice (BMP) manuals. Our review identified post-construction BMP manuals from and areas, and post-
construction BMP manuals that were candidates for modification for the MRWG. The selected manuals were
used to identify attributes relative to the development of post-construction BMP guidance. We reviewed copies
of existing policies and ordinances that were relevant to post-construction BMPs in the area served by the MRWG
agencies. Policies and ordinances included stormwater, flood prevention, flow control, water conservation plans,
water-efficient landscaping, and native vegetation preservation. The results were summarized in a technical
memorandum to identify a base model or general approach to post-construction BMPs that with adaptation,were
made appropriate for the MRWG agencies. Recommendations were included in the matrix summaries of the
technical memorandum.
CASC then developed a post-construction BMP guide that was designed to serve as an accompaniment to the Wa-
ter Quality Management Plan Guidance and Template. The guidance document addressed post-construction BMP
and low impact development (LID) implementation, and provided a step-by-step guide for post-construction BMP
selection and implementation, provided modified BMP specifications for the high desert climate including appro-
priate plant species for desert climates for use in vegetated and bio-retention systems. It also assembled standard
drawings and construction notes for specified post-construction BMPs. Included was a section covering BMP oper-
ation and maintenance procedures including siting, registration and maintenance procedures for dry wells. A se-
ries of fact sheets, each covering a limited subject area, were developed and collectively contained the post-
construction BMP guidance.
WATER QUALITY MANAGEMENT PLAN INSPECTION ASSISTANCE
COUNTY OF SAN BERNARDINO, CA
CASC assisted San Bernardino County with Water Quality Management Plan (WQMP)
inspections. The purpose of the WQMP inspection program was to verify that the post-
construction best management practices (BMPs) in a project's approved WQMP were
implemented in accordance with the approved WQMP and project plans.
CASC inspectors or engineers attended pre-construction meetings with the project
owner and contractor to establish BMP inspection milestones. Thereafter, inspections
were conducted to verify that the BMPs were properly installed. Because post-
construction BMPs were relatively new to the construction industry, issues during con-
struction were not uncommon. The expertise of CASC, gained through the firm's staff
teaching many hundreds of agency staff, consultants, and contractors about WQMPs
and BMPs,and Jeff Endicott's experience as the
_ Project Manager and Technical Director for
development of the CASQA BMP Handbook—New Development and Re-
development, positioned the firm to identify emerging BMP challenges
and to steer projects towards effective resolution of the challenges at the
earliest possible stage.
CASC worked closely with County staff to establish the WQMP BMP in-
spection program and in particular, the BMP inspection milestones con-
tained on the WQMP Feature Inspection Record which is still in use today.
These inspection milestones emerged from the firm's direct familiarity
with BMPs, and are now in use by other cities in addition to the County. These inspection milestones have helped
the County have a clearly communicated and successfully implemented WQMP program.
23
CITY OF PALM SPRINGS
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
PROGRAM ON-CALL CONSULTING SERVICES
Engineering and Con Glti.g RFP NO. 03-16
MS4 NPDES PERMIT COMPLIANCE PROGRAM
LOS ANGELES COUNTY DEPARTMENT OF PUBLIC WORKS
-......_........
Since 2007, CASC has provided storm water quality compliance services '
and other permit assistance to the County of Los Angeles, Department of
Public Works (LADPW). These services are in support of LADPW's road,
bridge, traffic signal, flood control, sewer, and water construction pro-
jects located throughout the county. CASC provides various support ser-
vices including construction inspection, contract administration, training,
SWPPP review,and project and program scheduling.
Our staff interacts with local, state, and federal regulatory agencies
(including the LARWQCB) and assists in the implementation and enforce-
ment of various NPDES permit requirements.
Reports, Policies and Procedures, Reviews and Recommenda-
tions
CASC has prepared a variety of reports for the department and
advises the department regarding new or changed regulatory ---
requirements, and has been a major contributor in developing
and editing the county's stormwater Best Management Practic-
es (BMP) Manual, SWPPP Preparation Manual, SWPPP tem- EE
plate, Inspection Reporting form, BMP/SWPPP Staff Guide, and I�1��N
Stormwater Contract Special Provisions.
LADPW Staff Training
CASC assists in the development and delivery of LADPW em-
ployee and contractor environmental-related training pro-
grams.
�I
SWPPP Reviews
Our field staff assist in the implementation and enforcement
of various NPDES permit requirements including storm water
pollution prevention plan (SWPPP)reviews.
Field Compliance Inspections
Our field inspectors review construction sites, County facili-
ties, and maintenance operations. CASC has also been as- -
signed to monitor environmental-related operations such as -
dewatering,excavation, and disposal of contaminated soil.
We review implementation of Best Management Practices,
monitor waste discharge requirements, and complete moni-
toring and reporting requirements. Field inspectors provide CASC prepared the SWPPP and provided Storm-
electronic copies of all correspondence and reports and in-
water and Environmental Compliance Inspections
at the$120 Million Big Tujunga Dam Seismic Reha-
clude them in the project files and database. Our field man- bilitation and Spillway Modification project.
agement team interacts with local, state, and federal regula-
tory agencies as necessary.
24
CITY OF PALM SPRINGS
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
PROGRAM ON-CALL CONSULTING SERVICES
Engineering and Con tlting RFP No. 03-16
BACTERIA INDICATOR MONITORING IN CONFORMANCE WITH PHASE I IMPLEMENTATION
FOR THE COACHELLA VALLEY STORMWATER (CVSC) CHANNEL TOTAL MAXIMUM DAILY
LOAD (TMDL)
CALTRANS
As part of the Coachella Valley Stormwater Channel TMDL Imple-
mentation Plan, a bacteria monitoring program for the watershed
was required. Caltrans, a responsible party in the implementation
plan, was required to develop an E. coli water quality monitoring
program and provide quarterly results to RWQCB. Monitoring data
will be used to assess whether bacterial contributions come from IIIII�,,
anthropogenic sources (storm water, urban runoff, and other d � !P ` .• f
sources)such as Caltrans facilities. s-
CASC was tasked with developing a water quality monitoring plan and performing bacteria monitoring and sam-
pling over a 2-year monitoring period. The work required field identifica-
tion of outfalls from Caltrans drainage facilities into the CVSC. CASC iden-
tified six potential locations for Bacterial Indicator Monitoring.The recon-
naissance work also included delineating the drainage areas for each sam-
pling location. CASC created a site reconnaissance technical memoran-
dum with detailed descriptions and photographs of each location, as well
as recommendations regarding the adequacy of each site for effective
sampling. CASC monitors incoming storms and mobilizes a sampling team
to the sites whenever a qualified rain event is predicted. The team takes
bacteria samples, documents field conditions, and takes photos of each
sample location. CASC visits each site quarterly in order to document field
conditions.
CALTRANS STORM WATER QUALITY MONITORING, DOCUMENT PREPARATION AND REPORT-
ING —TOTAL MAXIMUM DAILY LOAD (TMDL) MONITORING
DISTRICT 7, LA COUNTY
CASC currently provides monitoring of six Caltrans Tier-1 TMDL sites located in Los Angeles County.As part of this
task order, CASC was responsible for constructing the monitoring sites, developing the monitoring sites' Quality
Assurance Project Plan (QAPP) and Sampling and Analysis Plan (SAP) in compliance with Caltrans standard moni-
toring protocols,and monitoring three storm events per wet season.
Responsibilities for CASC include storm monitoring, capturing water quality runoff samples, coordinating with
laboratories, analyzing lab data and CA/QC implementation, compiling all monitoring data, and reporting data in
the state CEDEN format. CASC is also responsible for preparing the End of Season Technical Memorandum which
requires all data to be analyzed, and findings to be discussed and reported.
25
CITY OF PALM SPRINGS
e*t CNATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
PROGRAM ON-CALL CONSULTING SERVICES
F,ngineerinK and Con ]tins RFP NO. 03-16
LOW IMPACT DEVELOPMENT TREEWELL PLANTER DESIGN EVALUATION AND PILOT FLOW
TESTING
CITY OF FREMONT
Streets and adjoining impervious surfaces in urban areas commonly
harbor pollutants dripped from automobiles, deposited by humans,
deposited by domesticated animals (pets), and deposited by wildlife.
Urban runoff, originating from rainfall or non-storm water discharges, . -
flows across these urban impervious surfaces, and through a washing
action, entrains some of these pollutants in the urban runoff. The ur-
ban runoff continues to flow towards the storm drain system, carrying
with it the pollutants washed from the impervious surfaces. The storm
drains then convey the mixture of urban runoff and pollutants to receiv-
ing waters which can become impaired due the loading of pollutants.
The City of Fremont identified the concept of a Treewell Planter as a candidate Low Impact Development (LID)
Best Management Practice(BMP)to remove pollutants from urban runoff from urban impervious surfaces before
the runoff reaches the storm drain system. The idea behind the Treewell Planter is that it can be used in locations
where street trees are normally utilized, thereby adding an additional benefit to the trees incorporated into the
streetscape in Fremont. The Treewell Planter is essentially a bioretention BMP.
The City of Fremont developed several conceptual designs for
W�
the Treewell Planter, with each concept striving to balance the
ability of the Treewell Planter to support a living street tree and a
to filter urban runoff. Because the City is subject to an MS4
NPDES permit that includes capture and treatment standards
(C.3 provisions), CASC was retained to evaluate the potential �_ --- -•Y
capability of the Treewell Planters to address the treatment vol-
ume and flow standards in the MS4 permit. With guidance from
CASC, the City of Fremont revised the design concepts and
duced two designs determined suitable for a pilot study. �••-
Two full scale Treewell Planters were constructed in the City. CASC was retained to evaluate the flow perfor-
mance of the Treewell Filters. CASC developed a flow evaluation procedure that included use of flow from a fire
hydrant, metered in a manner that simulates the pattern of rainfall runoff from the drainage area contributing
flow to each Treewell Planter. Subsequently,CASC, working closely with city staff, conducted a full-day flow simu-
lation test to validate the capabilities of the Treewell Planter for meeting the flow criteria in the MS4 Permit.
The results of the flow testing were documented in a technical re-
port. The report showed that the flow based performance of the
Treewell Planters met or exceeded the flow requirements mandat-
ed by the MS4 Permit's C.3 provisions.
In a parallel effort, the San Francisco Estuary Institute (SFEI) con-
ducted inflow and outflow water quality sampling and analysis to
determine the treatment performance of the Treewell Planters.
CASC Engineering and Consulting, Inc. was engaged by SFEI to con-
duct a peer review of the SFEI report. Comments have been provid-
ed and the SFEI report is scheduled for publication in 2015.
26
CITY OF PALM SPRINGS
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
PROGRAM ON-CALL CONSULTING SERVICES
S. ineerinRand Con Itm; RFP No. 03-16
CALTRANS TECHNICAL AND PROFESSIONAL STORM WATER QUALITY MONITORING AND
REPORTING SERVICE
DISTRICTS 6, 7, 8, 9, CA
This work illustrates CASC'S ongoing experience in managing Caltrans con-
tracts as a Prime Consultant, our ability to provide flexible staffing levels in
response to a variety of Task Orders, our ability to respond to challenging
logistical situations associated with rain-event monitoring, and our top-
notch level of services that resulted in the reissuance of the contract. As
Prime Consultant, CASC has been responsible for implementing and man-
aging this program that requires coordination with various Caltrans and
OWP personnel, sub-consultants, and consultant teams serving other re-
gions.
The work,which started in 2007, has covered an expansive geographic region within Districts 6, 7,8 and 9,with
projects stretching from Visalia to Barstow to Downtown LA to Point Mugu. Task Orders have involved a large
cross-section of professional services in the field and office, including monitoring site installations, field sam-
pling, lab analysis, site maintenance, and extensive data compilation, analysis and reporting, all in support of
Caltrans' Environmental/NPDES compliance program.
Task Orders have included the preparation of PS&E for the retrofit of 21 Gross Solid Removal Devices (GSRD) in
District 7; PS&E for the Porous Pavement overlay pilot study facilities in District 6; construction cost estimates
for Ornamental Roadside Vegetation Pilot studies in Ventura County, District 7; and cost estimates, surveying,
and as-built plans for two Arid Region Erosion Control Pilot Study sites in District 8.
Monitoring tasks have covered Microbial Monitoring of highway runoff entering the Santa Monica Bay Areas of
Special Biological Significance(ASBS), Roadside Vegetated Treatment Sites, bio swales,and Gross Solid Removal
Devices. CASC's team has provided physical, chemical, and biological analyses of water samples, other liquid
matter,soil and other solid matter and prepared reports for the Department,the RWQCBs,and the SWRCB.
Technology involved providing and deploying Remote Data Management Systems that were designed to allow
field sampling crews to check system reliability and respond quickly to electronic or operational failures of au-
tomated composite sample collection equipment. CASC personnel are very proficient at utilizing the Electronic
Data Deliverables(EDD)for reporting to the Department.
Our team provided Caltrans the expertise and District specific knowledge to
help address water quality monitoring challenges. From the Project Manager to
field assistance personnel our team has shown a continuous commitment to
providing excellent storm water assistance services.
CASC crews are monitoring discharges to receiving waters with TMDLs within
Los Angeles and Ventura Counties, and have just completed field reconnais-
sance for monitoring an additional 21 TMDL sites this wet season.
27
CITY OF PALM SPRINGS
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
PROGRAM ON-CALL CONSULTING SERVICES
EnRineerin�and Con ltin� RFP NO. 03-16
APPENDIX
RESUMES
CITY OF PALM SPRINGS
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
PROGRAM ON-CALL CONSULTING SERVICES
Engineering and Con Iting RFP NO. 03-16
PROFESSIONAL REGISTRATIONS/ MELANIE SOTELO, CPSWQ, CPESC, QSD/P,TOR
AFFILIATIONS: PROJECT MANAGER
PROGRAM ADMIN & REPRESENTATION, AND TRAINING
Quality• Cerdfied Professional in Storm
Water • Ms. Sotelo has more than 20 years of professional experience including over
913 12 years in the specialized field of NPDES Stormwater Permit Compliance.She
• Certified Professional in possesses extensive knowledge of California's NPDES Construction, Municipal
SedimentErosion and (MS4) and Industrial permits. She is responsible for overseeing the
preparation or plan checking of numerous Stormwater documents including
California•
Quality SWPPPs, WQMPs, and SUSMPs, preparation of regulatory reports and
Association-Trainer Record applications, water quality training programs, water quality monitoring, and
California• Stormwater
Quality reporting programs. She has worked extensively with the State Water
Association Qualified SWPPP Resources Control Board, and the Regional Boards. She has been a course
Developer and Qualified instructor for classes related to the Construction General Permit, Riverside
SWPPP • - • • County Santa Ana River and Whitewater River Watersheds' NPDES MS4
Certification • Permits, San Bernardino County's NPDES MS4 Permit, and has also drafted
• CASCA Executive Programthe City of El Monte's Green Streets Policy and LID Ordinance in compliance
Committee r with their current NPDES MS4 Permit.
Construction
Subcommittee RELEVANT EXPERIENCE
Watershed Management Program Development, City of El Monte: Ms.
Sotelo assisted in development of the City of El Monte's Individual Watershed Management Program (WMP)to
comply with the LA County MS4 NPDES Permit requirements. Responsibilities included team assistance in WMP
report preparation, data compilation, research and design input related to LID BMP implementation to meet
compliance requirements based on findings of the Reasonable Assurance Analysis(RAA) modeling of pollutants.
Green Streets Policy and Low Impact Development(LID)Ordinance,City of El Monte: Ms.Sotelo served as the
team lead for the preparation of the City of El Monte's Green Streets Policy and LID Ordinance. Both the Green
Streets Policy and the LID ordinance were written to comply with the LA County MS4 NPDES Permit's LID BMP
implementation requirements. Language addressed the LID BMP hierarchy including implementation of
infiltration and bioretention BMPs before moving on to biofiltration BMPs. Policy and ordinance language also
included methodology for determining minimum LID BMP design details and requirements.
LID BMP Design Review and Plan Check Training, City of Fremont: Ms. Sotelo provided the City of Fremont's
Water Quality and Waste Water Department staff with hands-on training in plan review of developer's
engineering submittals for compliance with Provision C.3 of the Municipal Regional Stormwater Permit (MIRE).
Training included reviewing LID BMP design versus the City standards, checking outlet and overflow design
details, and calculating volume retention provided within the proposed BMPs. Training also focused on the
operation and maintenance documentation requirements for LID BMPs over the life of a project.
NPDES Services for Southern California Edison, Southern California: Serving as Water Quality Project Manager,
Ms. Sotelo has been responsible for the oversight and implementation of staff in the completion of over 200
projects dealing with a variety of storm water services, including both traditional and linear utility type projects.
Services include training of SCE staff in permit compliance, preparation Of WQMPs, SUSMPs, and traditional and
linear SWPPPs. Ms. Sotelo also provides clarification and guidance to SCE staff regarding various NPDES
requirements, and LID BMP implementation guidance on several substation projects in San Bernardino County,
Riverside County, and Los Angeles County, Ms. Sotelo is currently working with SCE and the City of Industry in
the design and implementation of retention LID BMPs in the existing Walnut Substation Redevelopment project.
Water Quality Management Plan (WQMP) Training, Whitewater River Region: Ms. Sotelo has developed
training content and is currently a presenter at training classes for RCFCD and WCD for the Whitewater River
Region watershed for WQMP preparation. Training for the District is provided to municipal staff and covers
feasibility determination for implementation of LID BMPs in both public and private projects, including selection
of BMPs based on the hierarchy of LID BMP implementation. Training also covers design details, and operation
and maintenance of LID BMPs.
28
CITY OF PALM SPRINGS
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
PROGRAM ON-CALL CONSULTING SERVICES
Engineers agnnd Con Gltm RFP No. 03-16
RESUME MELANIE S.CONT.
NPDES Training for Riverside County Flood Control and Water Conservation District (RCFCD and WCD),
Riverside: Ms. Sotelo has developed training content and is currently a presenter at training classes for RCFC &
WCD for the Santa Ana Region watershed for both priority development and transportation projects. Training for
the District is provided to municipal staff and covers feasibility of implementation of LID BMPs in both public and
private projects, including selection of BMPs based on the hierarchy of LID BMP implementation. Training also
covers design details, and operation and maintenance of LID BMPs.
Water Quality Management Plan(WQMP) and Transportation BMP Guidance Training, San Bernardino County:
As part of the CASC Water Quality team, Ms. Sotelo was responsible for the development and co-presentation of
the County's WQMP training for San Bernardino County agencies and the public. Additionally, Ms. Sotelo was
responsible for the development of training for the County's Transportation BMP Guidance document that was
presented to agency staff. Training covered feasibility determination for implementation of LID BMPs in both
public and private projects, including selection of BMPs based on the hierarchy of LID BMP implementation
Water Quality Management Plan Review: Ms. Sotelo currently serves as the Project Manager for CASC's WQMP
and Drainage Report plan check team. Ms. Sotelo has reviewed hundreds of WQMP submittals on projects
including large master planned communities, major warehouse facilities, big-box store retail centers, retail
gasoline outlets, small commercial centers, single and multi-family residential developments, public works
projects, utility projects,and more.
Review services include coordination and cooperation with WQMP applicants and preparers by providing
guidance in the implementation, feasibility and design of the LID BMPs to aide agencies in moving projects
forward. Assistance with feasibility analysis also includes assisting preparers with determining feasibility for
implementation of Harvest and Reuse. Ms.Sotelo currently provides review services for the following agencies:
Riverside County Agencies San Bernardino County Agencies
County of Riverside,TMLA County of Riverside, EDA City of Highland City of Montclair
City of Moreno Valley City of Hemet City of Redlands City of Colton
City of Wildomar City of Banning
Qualified SWPPP Developer(QSD) and Practitioner(QSP)Training Services: Ms.Sotelo is an approved Trainer-of
-Record for providing Construction General Permit-required training and has successfully provided this training to
municipal staff, water district staff, public utility staff, consultants, contractors, and interested parties. Training
topics include instruction on requirements for preparation of Permit Registration Documents (PRDs), Storm
Water Pollution Prevention Plans (SWPPPs), addressing Post-Construction Water Balance Calculator, and filing
PRDs via the Storm Water Multi-Application Reporting and Tracking System (SMARTS).
Caltrans Tier-1 TMDL Permit Monitoring Program, District 7, Los Angeles County,CA: Serving as Quality Control
Officer and Report Preparation Lead, Ms. Sotelo is responsible for preparation of the Quality Assurance Project
Plan (QAPP) and the Sampling and Analysis Plan (SAP) for use on the Project. Ms. Sotelo is also responsible for
the preparation of the End of Season Technical Memorandum, which requires collection and interpretation of all
monitoring data, review for QA/QC of implemented methodology over the monitoring season, and analysis of
data to determine Project findings. These findings are then presented in the End of Season Technical
Memorandum.
29
CITY OF PALM SPRINGS
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
PROGRAM ON-CALL CONSULTING SERVICES
Enxine...g and . lting RFP No. 03-16
EDUCATION: JEFF ENDICOTT, P.E., BCEE, CPESC, QSD/P, TOR
BS, Environmental TECHNICAL DIRECTOR
Resources Engineering,
"HumboldtJeff Endicott has extensive environmental and civil engineering experience as a
University
consultant and in the public sector. Water, as a resource and as a force in na-
PROFESSIONAL ture, has been a central element of Jeff's work, with projects ranging from de-
velopment of potable water supplies to prevention of environmental damage
- Professional Civil initiated by rainfall and runoff. Mr. Endicott draws upon his public sector and
Engineer private sector experience to produce practicable solutions to complex environ-
*California, ; mental problems.
Nevada,#013503
* North Dakota,PE-8749 Mr. Endicott has long served in key roles on NPDES-related stormwater man-
• Certified agement projects:from Phase I, Part I applications in the early 1990's to Phase
Environmental- Boar II stormwater management programs today. His continuous involvement in the
04 00,0 NPDES stormwater program since its beginnings in California has provided him
Certified Professional with a comprehensive knowledge, understanding, and perspective that he ap-
Erosion • Sediment 1 plies when developing practical solutions for public and private entities.
Qualified Mr. Endicott is widely recognized as an expert on water quality management
Developer Q D •0000 planning for new development and redevelopment, and has taught courses on
Approved the subject attended by thousands of municipal staff, consultants, and other
Construction General interested parties. He has been an invited guest speaker for seminars spon-
Permit Trainer-of-Record sored by the Association of Environmental Planners, American Society of Civil
International Engineers, Building Industry Association, Regional Water Quality Control
Approved •r the Boards, and Lorman Educational Services. Jeff has delivered technical presen-
CPESC Exam Review tations related to water quality and new development at Storm Con in 2007
Course and 2009, and at the California Stormwater Quality Association Conferences in
20oS-2008, and 2011-2012.
CaliforniaPROFESSIONAL AFFILIATIONS:
• PROVIDING GUIDANCE TO STORM WATER MANAGERS
Quality Association Mr. Endicott has served in prominent roles in the development of standard-
Director:
'0 00 setting guidance related to storm water quality management, including the
2012-2017 following documents:
Program
Coordinator:20' 2005 Stormwater Quality Best Management Practice Design Handbook for Low
of Impact Development in the Whitewater River Region." Jeff served as the
Corporation: 00 00 technical director for the update of this manual to reflect the unique environ-
• International Erosion
mental conditions in the Coachella Valley area of Riverside County.
Control Association-
Western Chapter "Mojave River Watershed Group - Post-Construction - Best Management
D •r:2014-2015. Practice Guide." Jeff lead the team that developed this post-construction BMP
Public• American ' design guidance that was specific to the high desert environment and compli-
' ant with the requirements of the Phase II Small MS4 General Permit. The doc-
Empire Branch was develop for the Mojave River Watershed Group, an association
* Director:2014-2017 including Victorville, Hesperia, Apple Valley and unincorporated areas of San
Society• American Bernardino County.
BernardinoEngineers-San
• Riverside 'Municipal Stormwater Program Effectiveness Assessment Guidance." Jeff
Countiesserved on the consultant team responsible for preparing this standard-setting
President: guidance on meaningful and practical ways to assess the effectiveness of mu-
nicipal stormwater management programs. The document was developed for
the California Stormwater Quality Association.
30
CITY OF PALM SPRINGS
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
PROGRAM ON-CALL CONSULTING SERVICES
Engineering and Con long RFP NO. 03-16
• "California Stormwater Quality Best Management Practice Handbooks."Jeff served as Project Manager for
the development of the four-volume set of handbooks, and he was a key author of the "New Development—
Redevelopment Handbook"and the key technical advisor on the Construction Handbook." The CASQA Hand-
books continue to be the "go to" source for many California communities when it comes to BMP design and
maintenance.
• 'Start at the Source."Jeff served as a technical advisor to the Bay Area Stormwater Management Agencies
Association for development of the book that introduced California to Low Impact Development (LID). Later,
he was the technical director for the document, "Using Start at the Source to Comply with New Development
Requirements for Stormwater Quality Protection"that described engineering approaches to implementing the
"Start at the Source" philosophies.
• "Low Impact Development Manual for Southern California."Jeff was a technical advisor for development of
this manual. Jeffs role was to make sure that the LID practices in the manual were appropriately adapted for
implementation in Southern California.
Collectively,Jeff's experience developing standard-setting guidance documents means that he has a proven capa-
bility to synthesize requirements, to develop new and novel solutions, to adapt existing solutions, and to com-
municate the findings in a manner understandable by a wide range of people and organizations involved in mu-
nicipal, industrial,commercial, and construction storm water management.
NPDES PROGRAM ADMINISTRATION AND REPRESENTATION
San Bernardino County Flood Control District, San Bernardino,CA: Mr. Endicott has worked extensively with the
San Bernardino County area-wide stormwater program,and has an exceptional knowledge of the program's back-
ground and current requirements. Since 1992, Mr. Endicott has assisted the program through the following as-
signments: served as Stormwater Program Advisor(1992-2004); prepared two Reports of Waste Discharge(1994,
2000)that served as applications for renewal of the area-wide NPDES stormwater permit;provided NPDES permit
negotiation assistance (199S, 2000); directed the development of two NPDES stormwater data collection and
management systems; and managed or served as a senior advisor and technical consultant during development
of numerous permit-required programs and documents, including the current WQMP.
INSPECTION PROGRAMS
Commercial/Industrial/Restaurant Inspections for Agencies: When confronted with a growing backlog of com-
mercial/industrial inspections required under their respective MS4 NPDES Permits, the City of Temecula, City of
Ontario, City of Rialto, City of Colton, and City of La Quinta turned to CASC for assistance in getting their inspec-
tions back on track. Mr. Endicott managed teams of inspectors assigned to each city to conduct inspections. He
set in place the framework under which the inspections were to be conducted, made sure inspectors were
trained on MS4 Permit-specific requirements, and conducted quality control. Inspections were completed on
time and within budget. In Ontario, the first inspection campaign completed 500 high priority inspections in the
first two months.
Construction and Industrial Site Compliance Inspections for Agencies, Owners, and Developers: Jeff provides
technical oversight of the firm's team that prepares SWPPPs and conducts compliance inspections to assist agen-
cies, owners, and developers keep their construction sites I and industrial site in compliance with the Construc-
tion General Permit and the Industrial General Permit. He oversaw development of a comprehensive compliance
program for a major developer who had come under EPA scrutiny. Since implementing the program, conducting
dozens of inspections,and overseeing the training and certification of the developer's superintendents,the devel-
oper has made significant strides in compliance at its residential development projects. Jeff conducts and over-
sees staff providing "peer review" of SWPPPs prepared for Riverside County Economic Development Agency con-
struction projects.
Post-Construction and WQMP Inspection Services: Jeff provides technical oversight of the firm's team that pro-
vides WQMP inspections to validate the appropriate implementation and/or on-going maintenance of BMPs in-
cluded in approved WQMPs, primarily at commercial/industrial/residential sites. Services have been provided for
San Bernardino County and the cities of Highland, Redlands,and Carlsbad.
31
CITY OF PALM SPRINGS
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
PROGRAM ON-CALL CONSULTING SERVICES
Engineering and Cons long RFP No. 03-16
TRAINING
Riverside County Municipal Stormwater Program, Training Program Implementation: Since 2004, Mr. Endicott
has managed the implementation of the Riverside County Municipal Stormwater Program's training program for
the Santa Ana River, Whitewater River, and Santa Margarita River watersheds. His services have included devel-
opment of training materials, coordination of training sessions, supervision of professional instructors, and in-
struction of various classes. The classes have been a primary source of training for municipal staff responsible for
implementing municipal stormwater programs in Riverside County. Since 2004, thousands have attended the
training classes. Training topics include construction, commercial/industrial, municipal, Water Quality Manage-
ment Plans, illegal connection and illicit discharge detection,and the Compliance Assistance Program (CAP).
San Bernardino County Stormwater Program, WQMP Training: When San Bernardino County was ready to un-
veil their new WQMP requirements and guidance, the Program came to CASC to provide training for staff in the
18 cities and county covered by the MS4 Permit, along with developers and interested consultants. CASC devel-
oped a half day training class covering WQMPs, and other half-day class covering post-construction requirements
for transportation projects. CASC then managed the enrollment in multiple sessions of each course, and then
instructed each course using expert instructors.
Certified Professional in Erosion and Sediment Control Training (CPESC) and Qualified SWPPP Developer/
Practitioner (QSP/D) Training: Mr. Endicott is approved by EnviroCert International to instruct the CPESC exam
review class and the California Stormwater Quality Association to instruct QSP/D classes. These are a testament
to his knowledge, skills, and abilities in teaching professionals seeking storm water related professional certifica-
tions.
PROFESSIONAL PUBLICATIONS AND PRESENTATIONS
Is SMARTS Making Us Smarter?Observations Regarding Construction Sites Gleaned from the Public Access Por-
tal to SMARTS: Presented in November 2012 at the California Stormwater Quality Association Conference in San
Diego,California.
Beyond BMP Design By Rules of Thumb—A Simple Hydrograph Approach to Designing Bioretention and Filtra-
tion BMPs: Presented in August 2009 at the Storm Con Annual Conference and Exposition in Anaheim, California
and in September 2008 at the California Stormwater Quality Association Conference in Oakland,California.
A Web-based tool for Design of Stormwater Treatment Best Management Practices: Presented in September
2007 at the California Stormwater Quality Association Conference in Costa Mesa, California.
Project Pollutant and Pollutants of Concern—Knowing the Difference Makes a Difference: Presented in Septem-
ber 2006 at the California Stormwater Quality Association's Annual Conference,Sacramento, California.
Designation to Implementation—A Non-Traditional MS4's Journey into Stormwater Management: Presented in
September 2006 at the California Stormwater Quality Association's Annual Conference,Sacramento, California.
BMP Selection with a Water Quality Objective: Invited Guest Speaker for the Pre-Conference Workshop. Pre-
sented in September 2006 at the California Stormwater Quality Association's Annual Conference, Sacramento,
California.
Using LID Techniques to Meet Development Standards for Stormwater Quality Control: Presented in October
2005 at the California Stormwater Quality Association's Annual Conference,Ontario, California.
Phase 11 Storm Water Regulation and Compliance in California: Presented in July 200S for Lorman Educational
Services Training Seminar, Los Angeles,California.
Using LID Techniques to Meet Development Standards for Stormwater Quality Control: Presented in September
2004 at the"Putting the LID on Stormwater Management"conference, College Park, Maryland.
32
CITY OF PALM SPRINGS
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
PROGRAM ON-CALL CONSULTING SERVICES
Engineering and Con lting RFP NO. 03-16
EDUCATION: STEVE STUMP, P.E.
B.S.Civil Engineering, TECHNICAL ADVISOR
California State Polytechnic
University,Pomona Mr. Stump has over 30 years of civil engineering and environmental regulato-
ry experience and has recently come out of retirement after a 30-year career
PROFESSIONAL REGISTRATION/ with the Riverside County Flood Control and Water Conservation District. Mr.
Stump is a registered Civil Engineer who has practiced in all engineering as-
• Registered Civil Engineer pects of the flood control field, including project planning, project design,
Director No.35510 land development review, design plan checking, interagency liaison, environ-
• Past /California
stormwater Quality mental permitting, municipal NPDES permitting, project land acquisition,
Association Q, 004 flood control facility maintenance,and program management.
00
Member, As division chief of two major Flood Control Engineering Divisions—Regulatory
San Jacinto River Watershed Division and Operations Division, Mr. Stump also has supervision and admin-
Council experience. Mr. Stump brings his vast experience to CASC, sup-
• Member, Directors porting our Engineering and Water Quality Services teams in a variety of ca-
Lake pacifies including planning/entitlements, flood control design, hydrology/
TMDL Committee hydraulics, plan checking,and construction support.
RELEVANT EXPERIENCE
Regulatory Division Chief, RCFCWCD: Oversight of NPDES (MS4 Program), Environmental (Project Permitting),
Flood Plain Management(FEMA Flood Insurance Program) Sections.
Operations Division Chief, RCFCWCD: Oversight of the Maintenance, Right of Way Acquisition and Special Pro-
jects Sections.
City of Highland - Drainage Review and Conditions of Approval for a Major New Development: Mr. Stump as-
sists the City of Highland in the development of drainage Conditions of Approval for the 1,650 acre "Harmony'
development project proposed for the City's east side between the San Bernardino Mountains, Mill Creek, and
the Santa Ana River. The location of the project together with the stringent Low Impact Development require-
ments stemming from the City's NPDES Storm Water Permit, have resulted in a complex set of requirements re-
lated to drainage. The drainage requirements must strike a balance between flood control, water quality, and
water rights issues in an area where there are no set standards.
County of Riverside,Transportation and Land Management Agency- Drainage Plan Checking: Mr.Stump assists
the TLMA by reviewing drainage plans and reports that are submitted as part of applications for development
approval. Until 2014,drainage plans were usually reviewed by RCFC&WCD: in 2014,drainage plan reviews transi-
tioned to TMLA. Mr. Stump brings his 30+years of experience at RCFC&WCD to TMLA, providing for consistency
in drainage plan reviews.
RCFCWCD - Development Review and Plan Check: Reviewed and provided plan check services for the cities and
county within the RCFC&WCD's jurisdiction. Recommended flood control related conditions of approval for new
development proposals and checked flood control improvements and grading plans for compliance with flood
control conditions.
33
CITY OF PALM SPRINGS
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
TkizrtN PROGRAM ON-CALL CONSULTING SERVICES
Engineering and Con ]ting RFP No. 03-16
EDUCATION: 0 ED SUHER, P.G., CESSWI, QSD/P
B.S./Geological Engineering, PROGRAM ADVISOR
Colorado Schoolof Mines,
Golden, Mr. Suher has over 25 years of professional experience including 10 years of
experience in MS4 NPDES program management and support, compliance
PROFESSIONAL REGISTRATIONS/ inspections, report preparation, training, and document development and
reviews. Mr. Suher is a Licensed Professional Geologist, a QSD and a CESSWI
• Professional Geologist„ who maintains a solid reputation for diagnosing regulatory issues and devel-
oping/administering practical solutions. His background also includes environ-
mental consulting, MS4 Permit negotiations, regulatory compliance, water-
Developer/Practitioner shed water quality characterization, monitoring program development and
00466 implementation, and environmental/geotechnical drilling and sampling relat-
• Certified Erosion Control ed to site remediation.
Inspectorand Sediment Stormwater
RELEVANT EXPERIENCE
Municipal NPDES Program Management, City of Industry: Mr.Suher provides
program management support on the company's NPDES contract to the City of Industry. Mr.Suher is responsible
for the daily implementation and administration of implementing the City's NPDES program. His responsibilities
include attendance and participation at the LA Permit Group meetings on behalf of the City, training of City staff
regarding new permit requirements,and the inspection of LID source control and treatment control BMPs at over
700 industrial/commercial facilities. His work also involves the review of SUSMP/LID documents and specifica-
tions for City and Successor Agency projects, review of new development and redevelopment submittals, and
oversight of construction site inspections on public and private construction projects. Mr. Suher also prepares
the MS4 Annual Report for the City. Mr. Suher is also the on-call inspector responsible for responding to all Illicit
Connections/Illicit Discharges (IC/ID) within the City. These duties include coordinating with City and County
agencies responding to the discharge as well as making sure the discharge is abated and cleaned up. Mr. Suher
documents all elements of discharge including type and volume of discharge, owner/facility name and location,
responding agencies, contractor/company in charge of clean up and also reports the discharge to the City Engi-
neer. Mr.Suher also drafts the Notice of Violation Letter for signature and distribution by the City Engineer.
NPDES Compliance and MS4 Permit Program Administration,City of El Monte: Mr.Suher is the Project Manager
for the City's Watershed Management Program (WMP). In addition to developing a Watershed Management
Program and an Integrated Monitoring Program (IMP) for the City, Mr. Suher is also involved with the develop-
ment of the City's Low Impact Development (LID) Ordinance and Green Streets Policy. Mr. Suher also provides
NPDES related support to the City and attends Technical Advisory Committee (TAC) Meetings and watershed
meetings on behalf of the City. Mr. Suher also prepares the MS4 Annual Report and the Los Angeles River Trash
TMDL Compliance Report for the City.
Municipal NPDES Program Assistance, City of Irwindale: Mr. Suher assists the City Engineer regarding compli-
ance with the City's MS4 Permit and also the implementation of the City's Integrated Monitoring Program which
includes outfall and TMDL monitoring. Mr. Suher also provides assistance regarding the City's IC/ID Program in-
cluding development of procedures for conducting source investigations associated with IC/IDs, development of
forms and procedures for documenting and eliminating IC/IDs, and development of a spill response plan for the
City. Duties also include attending watershed meetings and providing NPDES training to City staff and contractors.
Municipal NPDES Program Assistance, City of Lawndale: Mr. Suher assists the City Public Works staff regarding
compliance with the City's MS4 Permit and also the implementation of the City's Enhanced Watershed Manage-
ment Program and Coordinated Integrated Monitoring Program which includes Receiving Water monitoring,
TMDL monitoring, and Outfall monitoring. Duties also include attending watershed meetings and providing
NPDES training to City staff and contractors. Mr. Suher also prepares the MS4 Annual Report for the City.
34
CITY OF PALM SPRINGS
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
PROGRAM ON-CALL CONSULTING SERVICES
Engineering and Con Elting RFP NO. 03-16
ADAM RUSH,AICP
• M.A./Political Science/ PROGRAM ADVISOR
Claremont Graduate
University Mr.Adam Rush joined CASC after a ten year career with the Riverside County
• B.A./Political Science Planning Department. Mr. Rush brings this decade of experience and profi-
Claremont McKenna ciency in Land Use Planning and Urban Design, CEQ4 and NEPA compliance,
Collegeclimate action and sustainability planning, urban design,community outreach
PROFESSIONALREGISTRATIONS/ relations and staff supervision, project management, municipal land use and
transportation planning, to CASC with the goal of successfully servicing mu-
• American Institute of nicipal clients in a cost effective manner and with a customer first attitude.
BuildingCertified Planners(AICP)
• Industry Mr. Rush, while at the County of Riverside, gained significant experience in a
Association(BIA)Riverside
wide selection of urban and regional planning, transportation systems, plan-
. Chapter ning of redevelopment areas,and coordination of over i5O,000 units planned
in the Perris and San Jacinto Valleys. In addition, Mr. Rush was the Lead Pro-
- American Planning
Association(APA) ject Manager for a recently approved Specific Plan/EIR of 11,350 units and
Association• over 500,000 square feet of Mixed-Use Commercial. This Specific Plan was
Environmental approved in 2012 as The Villages of Lakeview (TVOL) Specific Plan, which
Professionals spans from the City of San Jacinto to the City of Perris along the Ramona Ex-
Juror Mr. Rush is well-versed in the complexities associated with the
recently approved Mid-County Parkway (MCP) project that spans from High-
way 79 to the Interstate 215 freeway, in the City of Perris. More specifically,
Mr. Rush brings a decade of Land Planning experience with the San Jacinto Valley, including but not limited to
coordination with the San Jacinto Wildlife Preservation Area, the Ramona Mobility Group(RMG), Project Manag-
er for the following Specific Plans (all located in the San Jacinto and Perris Valleys): McCanna Hills (SP246A1);
Lake Nuevo Village (SP251A1); The Riverwalk Specific Plan (SP335); The Villages of Lakeview Specific Plan (342).
Mr. Rush assisted in the management, development, drafting, analysis, and integration of the County of River-
side's first Healthy Communities Element(HCE),which was adopted by the County Board as GPA 1097 in 2011.
PUBLIC OUTREACH EXPERIENCE
State Route 74 (Pines-to-Palms) Business Corridor Study Analysis: CASC's Planning Director, Adam Rush, AICP,
and his team,are currently coordinating an interactive public outreach program through the County of Riverside.
This program involves research and issuing public notices to nearly 900 properties that border the highway,from
the Cities of Perris to Lake Elsinore, and have included four (4) community outreach meetings to date. CASC's
role is to plan and coordinate logistics, moderate, and provide a series of mapping exhibits for each meeting,
which are attending by at least 50 residents at each meeting.These meetings are officially hosted by the County
of Riverside Board of Supervisor's Office — Supervisor Kevin Jeffries' for three main community groups (e.g.,
Good Hope, Meadowbrook, and Warm Springs). The meetings are being held on location, in concert with the
local community stakeholders.
ENVIRONMENTAL OUTREACH EXPERIENCE
Mr. Rush has participated in the preparation, drafting, coordination, publication and overall project manage-
ment associated with Initial Studies, Mitigated Negative Declarations (MND), Environmental Impact Reports
(EIR), Environmental Impact Statements (EIS) and Joint-EIR/EIS documentation. Pursuant to the State of Califor-
nia Regulations, all environmental documents require public meetings and coordination of public outreach. A
short-list of projects is included below:
• Mobilehome Infrastructure Overlay(Mecca, CA)
• Blythe Mesa and Palo Verde Solar Joint EIR and NEPA Environmental Assessment(EA)(Blythe, CA)
• McCoy Solar Joint EIR-EIS
• Various Environmental Planning Projects(Pre-qualified list for the City of Desert Hot Springs,CA)
• Robertson's Redi-Mix EIR(Banning, CA)
35
CITY OF PALM SPRINGS
e* NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
PROGRAM ON-CALL CONSULTING SERVICES
Engineering and Con iltm RFP No. 03-16
DIANNE LAURILA
informationENVIRONMENTAL ANALYST
Management/University of
Washington,Seattle Ms. Laurila has been assisting clients with environmental management pro-
PROFESSIONAL REGISTRATIONS/ jects since 1991, specializing in NPDES compliance. As an analyst and project
manager, her strengths lie in research, analysis, budgets, and maintaining
compliance. She has prepared NPDES implementation documents for both
Subcommittee regional and individual MS4 permits; prepared training programs and annual
• American Public Works reports; conducted facility inspections; and developed and maintained data-
Association, tormwaterbases and electronic maps for stormwater program management.
Committee
RELEVANT EXPERIENCE
Elk Grove Unified School District: EGUSD is covered under the Phase II MS4 General Permit, and Ms. Laurila is
assisting them with implementation activities. She recently worked with staff to prepare their programs for per-
mittee operations and IDDE, conducted field screening and prepared interactive maps, developed the program
effectiveness assessment and improvement plan,and prepared the annual report.
Riverside County Flood Control: Ms. Laurila recently updated and revised several training modules for all three
watersheds in Riverside County. Work included researching and writing recent developments in the municipal
and industrial permit requirements,and preparing the finished products in PowerPoint and Adobe.
California Department of Transportation (Caltrans): Since 1995, Ms. Laurila has provided assistance to Caltrans
in the development and implementation of the department's stormwater management program. She assisted
with the design and development of Caltrans Storm Water Quality Handbooks(Planning staff, Construction staff,
and Contractors); developed course content into a training presentation and a self-guided CD; and edited nu-
merous reports. She recently conducted site reconnaissance and assessment for the Area of Special Biological
Significance (ASBS) Special Protection Monitoring, edited the project Quality Assurance Project Plan (QAPP) and
Sampling and Analysis Plan (SAP),and managed the data to evaluate additional monitoring sites.
Los Angeles County: Prior to the current NPDES permit, Ms. Laurila assisted with development of model pro-
grams and implementation guidance for stormwater management to be used by all 85 permittees in Los Angeles
County to meet the requirements of their countywide MS4 permit. She also assisted with the development of
seven stormwater management program implementation manuals to meet the terms of a private settlement
agreement.
Santa Monica Bay Restoration Project/Regional Water Quality Control Board, Los Angeles Region: Ms. Laurila
assisted with the preparation of a guidance manual designed to explain the intent of the Los Angeles NPDES
stormwater permit.
City of Santa Clarita: As project manager, Ms. Laurila developed implementation plans for the city's Develop-
ment Review Process and Capital Process to help the city meet the requirements of the countywide Los Angeles
NPDES permit. She developed presentations and conducted training for city staff in Planning, Engineering Ser-
vices,and Building and Safety.
Ventura County Flood Control District: Ms. Laurila worked extensively with the Ventura County regional storm-
water program from 1992 to 1999, assisting the 12 co-permittees with municipal stormwater quality program
development and implementation. She assisted with development of numerous permit-related programs and
documents, including the original countywide permit application, annual reports, and the Report of Waste Dis-
charge. She also directed the development of a data collection and management system, trained co-permittees
in its use, and provided technical support.
36
CITY OF PALM SPRINGS
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
PROGRAM ON-CALL CONSULTING SERVICES
Engineering and Con Ring RFP N0. 03-16
EDUCATION: I DAN SECRIST, CPESC, CESSWI, QSP/D,QISP,TOR
- B.S./EngineeringIl LEAD INSPECTOR
Technology
CaliforniaMr.Secrist has over 16 years of professional experience in NPDES compliance
Pomonaprograms. He has been actively involved in NPDES related project manage-
PROFESSIONAL ment, inspections, reporting, and training. As a member of CASC's Water
Quality Team, Mr. Secrist has provided leadership to numerous private and
Professional• Certified public sector clients such as the City of La Quinta, City of Covina, City of El
• , and SedimentMonte, and Caltrans. Mr. Secrist is an approved Trainer for the Certified Ero-
Sion and Sediment Storm Water Inspector (CESSWI) program by Envirocert
Certified• Erosion, International, a California Construction General Permit Trainer of Record
Sediment,and Storm (ToR), a California Industrial General Permit Trainer of Record (ToR), and a
Water Inspector(CESSWI) Qualified Industrial Storm Water Practitioner (QISP). Mr. Secrist's credentials
No. 173 and education, along with his professional experience, ensure expert services
Qualified SWPPP Developer in all areas of NPDES compliance.
and Qualified
Practitioner RELEVANT EXPERIENCE
Certification No.00183 CONSTRUCTION
California• Construction NPDES Compliance Inspections for Caltrans, Southern California: Mr. Secrist
General Permit "Approved was a lead inspector for this 4-year $10 million "on-call" contract to assist
Trainer of ' Caltrans in achieving NPDES permit compliance at construction sites and
California• Industrial maintenance facility sites and maintenance activity locations throughout the
General Permit Trainer of State. Responsibilities included facility site investigations and inspections,
Record ' Facility Pollution Prevention Plan and Storm Water Pollution Prevention Plan
Qualified• Industrial Storm review, development of inspection principles and procedures, field training,
PractitionerWater detailed finding reports,coordination with Caltrans Headquarters and District
' r staff members, review and inspection of maintenance operations as well as
recommendations for action to meet regulatory requirements.
Residential Construction NPDES Compliance Inspections for Nation's largest Homebuilder: Mr. Secrist is re-
sponsible for conducting third party compliance inspections to assist this prominent Homebuilder in evaluating
its NPDES Construction site implementation program at project sites in the Cities of Imperial, Indio and Palm
Desert. Each inspection includes meeting with the site's Construction Manager, reviewing SWPPP documenta-
tion, reviewing the QSP's weekly site inspections, and walking the construction site to observe the implementa-
tion and maintenance of BMPs. Following each inspection, a written report of findings is prepared with a de-
tailed analysis of the site's compliance with the Construction General Permit and a list of corrective actions to be
implemented. Mr.Secrist then meets the construction site manager to discuss the compliance inspection report.
Storm Water Pollution Prevention Plan Preparation: Mr. Secrist has been responsible for the oversight and
preparation of storm water pollution prevention plans (SWPPPs) as required by the NPDES Construction and
Industrial General Permits.These plans identify Best Management Practices (BMPs) used to reduce or eliminate
potential pollutant discharges in storm water runoff.The development of the SWPPP includes an initial site eval-
uation to identify the activities onsite, the material inventory stored and handled onsite, responsible person/s
for the program management, and applicable site specific BMPs. These plans have been prepared for various
projects in the counties of San Bernardino and Riverside.
INDUSTRIAL
City of La Quinta, Hazardous Material and Food Facility Inspections, Riverside County MS4 Permit for the
Whitewater River Basin: Mr. Secrist was the project manager for performing water quality inspections of tar-
geted facilities in the City of La Quinta at frequencies established by the Riverside County MS4 Permit for the
Whitewater River Basin. Mr. Secrist's responsibilities included reviewing the facility list from the Riverside Coun-
ty Department of Health (DEH), prioritizing the facilities to be inspected, preparing an inspection schedule,
providing weekly assignments to the inspectors and bi-weekly progress report to the City. Mr. Secrist was also
37
CITY OF PALM SPRINGS
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
PROGRAM ON-CALL CONSULTING SERVICES
neermg and Con ilting RFP No. 03-16
RESUME DAN S.CONT.
responsible for developing an inspectors procedures manual, developing coordination procedures with the City's
Code Enforcement Division, and training the inspectors on the specific requirements of the MS4 Permit inspec-
tion program.
Industrial/Commercial Facilities Inspections, City of Covina: Mr. Secrist was the project lead for performing in-
spections of the Critical Commercial and Industrial Sources in the City of Covina. Facilities include restaurants,
automotive service facilities, retail gasoline outlets, nurseries and nursery garden centers, United States Environ-
mental Protection Agency(USEPA) Phase I Facilities, other federally mandated facilities, and all other commercial
or industrial facilities the City determined may contribute a substantial pollutant load to the MS4. Mr. Secrist re-
sponsibilities include confirmation of the status of stormwater pollution control Best Management Practices
(BMPs), document program compliance, verify the operator is implementing effective source control BMP for
each corresponding activity, distribution of stormwater pollution prevention public education materials, and
maintaining the database of facilities requiring inspections.
TRAINING
NPDES Training for Riverside County Flood Control and Water Conservation District: Mr. Secrist has provided
NPDES Construction, NPDES Industrial/Commercial and NPDES Municipal training classes for the Permittees in the
three permitted watersheds in Riverside County for over five years. Mr. Secrist trained Riverside County and City
inspectors, waste management staff, City facility superintendents/foremen, corporate yard staff, streets/road
staff, parks/landscape staff, code enforcement staff, and storm water program staff in areas related to permit
requirements, regulations, municipal requirements, industrial and commercial inspection procedures and param-
eters, frequency of inspection, illicit connections, illegal discharges, SIC Codes, ordinances, enforcement,
SWPPPs, and BMPs. For the last three years of the Compliance Assistance Program (CAP) program, Mr. Secrist
provided CAP inspection training(restaurants and hazardous materials)to county and municipal inspectors.
OTHER
Caltrans District 7 Coachella Valley Stormwater Channel 2-Year Bacterial Indicator Monitoring: Mr.Secrist was a
field team member for the Coachella Valley Stormwater Channel (CVSC) Bacterial Indicator Monitoring. Mr.
Secrist assisted in Site Reconnaissance and Assessment which consisted of determining outFalls to the Coachella
Valley Stormwater Channel from Caltrans drainage areas as potential sampling locations for Bacterial Indicator
Monitoring, for 6 potential locations in Indio, CA. Mr. Secrist helped to write up a site reconnaissance technical
memorandum describing each location and a recommendation on whether or not each site should be used for
sampling with this Project.
MS4 Permit Impact Analysis: Mr.Secrist prepared an in-depth review of the Riverside County MS4 Permit for the
City of Moreno Valley. Mr. SecrisYs work included a review of the permit, development of a comprehensive task
list covering over 140 items, development of job descriptions and personnel requirements, preparation of an im-
plementation schedule and an estimate of program implementation costs.
38
CITY OF PALM SPRINGS
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
PROGRAM ON-CALL CONSULTING SERVICES
Engineering and Coneutting RFP No. 03-16
ERNIE MANSFIELD, CPESC, QSD/P, QISP-TOR
• MS/Environmental Soil LEAD INSPECTOR
Science/California State
Polytechnic University, Mr- Mansfield has over 23 years of professional experience. He has experi-
Pomona,CA ence in numerous projects involving stormwater management, municipal
Major wastewater discharge,and groundwater monitoring.
Emphasis:Chemistry/
California State Polytechnic He possesses key skills in developing and implementing NPDES and other
University,Pomona,CA environmental programs that meet strict compliance rules and operate with
maximum cost efficiency. He has experience in regulatory compliance, waste
PROFESSIONAL treatment regulations, environmental policy writing, CAA, CWA, NEPA,
REGISTRATIONS/AFFILIATIONS: I NPDES, soil chemistry/ecology, Storm Water Pollution Prevention Plans
Californiae • (SWPPP), Best Management Practices (BMP), CERCLA, RCRA, CEQA, govern-
Association Approved
ment reporting&permitting procedures, and environmental and safety train-
Industrial General
Permit
.-
cord
ing.
California• e Quality RELEVANT EXPERIENCE
Assciation Qualified Industrial
,• _ City of Industry Municipal NPDES Program Management, City of Industry,
No.074 California: Mr. Mansfield served as the Project Manager for the City of Indus-
Professionaltry and was instrumental in developing and implementing the City's NPDES
Erosionand program. He was the point of contact and City representative in all matters
related to NPDES compliance. Mr. Mansfield was responsible for imple-
• California Starmwater Quality menting and managing the City's NPDES program. Responsibilities included
Association Qualified SWPPP implementing all requirements pertaining to the inspection of over 700 in-
Developer ' Qualified dustrial/commercial facilities as described and mandated by the Los Angeles
PractitionerSWPPP • County MS4 NPDES Permit No. CAS004001, facility prioritization, database
Certification No.01222 research, scheduling, educational material development, industrial inspec-
• American Water Technologists
tions, and GIS/photo mapping of illicit connection/illegal discharge locations.
• American Society of Agronomy The Project also involved the development of Water Pollution Control Plans
and specifications for all City and Urban Development Agency projects, re-
view of SWPPPs and SUSMP submittals and construction site inspection of all
public and private construction projects in the City. All IC/ID response and follow-up, Notice of Violation, Notice
of Compliance writing, and referrals to the RWQCB for those not complying with the General Industrial Activities
Storm Water Permit are additional tasks performed. Mr. Mansfield continues the training of City staff, attending
meetings on behalf of the City, administering NPDES Public Outreach and Education, and preparing the annual
report for the City.
NPDES Compliance, Los Angeles County, Department of Public Works: Mr. Mansfield is a Project Manager
tasked with providing the County of Los Angeles, Department of Public Works with expert services in NPDES and
environmental permit compliance. He has established and maintained effective working relationships with the
LADPW staff as well as with local, State, and Federal regulatory agencies. He has assisted in the implementation
and enforcement of various NPDES permit requirements such as storm water pollution prevention plans, Best
Management Practices,waste discharge requirements, and associated monitoring and reporting requirements.
Mr. Mansfield managed a team to evaluate the Standard Contract Special Provisions for conformance with the LA
-RWQCB MS4 permit. He subsequently re-wrote Sections pertaining to projects requiring Storm Water pollution
Prevention Plans and for projects less than one acre. He was also head of a group that updated the LACDPW
SWPPP preparation and BMP manuals for 2015. He also developed and delivered annual training courses to over
one hundred field inspectors to properly administer the storm water section of contracts for linear and vertical
construction projects. In addition he developed and presented an annual 7 hour training course to over seventy
Project Managers and Office Engineers on how to administer projects on the Storm Water Multiple Application
and Report Tracking System(SMARTS)-
39
CITY OF PALM SPRINGS
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
PROGRAM ON-CALL CONSULTING SERVICES
Engineering and Can ❑ling RFP NO. 03-16
RESUME ERNIE M.CONT.
Other duties include conducting/ observing field exploratory drilling operations; performing Phase 1/II Environ-
mental Site Assessments; extracting discrete/composite soil samples; obtaining water samples; performing air
quality monitoring; and other activities as required by various regulatory agency permits and construction con-
tract specifications.
Application Development: Mr. Mansfield managed the concept development, the software development, hard-
ware evaluation, and field deployment of a construction inspection APP tailored to the specific needs of LADPW
and Caltrans. Ernie worked with users and programmers, and developed an Android phone and tablet applica-
tion that would be used to convert any form into an end-user APP. Still in the development phase, the APP is re-
ceiving good reviews from BETA testers. Once published, the APP will be available in Android, IOS and Windows
Phone platforms, and will be able to publish and distribute municipality-specific or customized inspection reports,
sampling analysis and other NPDES related documents directly from the field.
Caltrans NPDES Field Inspections: Mr. Mansfield was a lead inspector for this$10M "on-call"Caltrans contract to
assist with NPDES compliance on Caltrans construction and maintenance sites in Southern and Central California.
Sites include construction, permit and encroachment projects. His duties include site inspections, Storm Water
Pollution Prevention Plan (SWPPP) review, development of inspection principles and procedures, field training,
detailed finding reports, coordination with Caltrans Headquarters and District staffs, review and inspection of
contractors'operations as well as recommendations for action to meet regulatory requirements.
Storm Water Pollution Prevention Plan Preparation, Metropolitan Water District of Southern California, Cali-
fornia: Mr. Mansfield has managed the preparation of Storm Water Pollution Prevention Plans (SWPPPs), which
identify Best Management Practices(BMPs) used to reduce or eliminate pollution, and construction discharges in
storm water runoff.
SWPPP and SUSMP review City of Santa Clarita, CA: Mr. Mansfield was a program lead for this CASC contract
with the City of Santa Clarita for the review of submitted Storm Water Pollution Prevention Plans (SWPPP) and
Urban Stormwater Mitigation Plans (USMP), inspection of post-construction BMPs, and NPDES training for the
City of Santa Clarita.
40
CITY OF PALM SPRINGS
A Cl NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
PROGRAM ON-CALL CONSULTING SERVICES
Engineering and Co. Ming RFP No. 03-16
CHRIS OGAZ, EIT, CPESC, QSD/P
BS/Civil Engineering, INSPECTOR
OptionGeospatial
State Polytechnic University, Mr. Ogaz has been a part of the CASC's Water Quality Department for nearly
Pomonaten years. He has performed a variety of duties including industrial/
commercial environmental inspections, preparation and plan checking of wa-
PROFESSIONAL ' ter quality management plans, post construction BMP Inspection services, QSP
AFFILIATIONS: inspection services,water quality monitoring, and stormwater sampling,storm
, Engineer in Training(EIT) No. water pollution prevention plans as a QSD, and water quality assessment re-
t 38
ports. He has also assisted in Civil Design on grading, street, utili
ty,ty, and storm
* Certified Professional in drain plans.
CaliforniaErosion and Sediment Control
- Quality RELEVANT EXPERIENCE
Association Qualified SWPPP City of Carlsbad Treatment Control BMP Inspections: Mr.Ogaz has inspected
Developer an' Qualified over 100 high priority sites Treatment Control BMP installations for the City of
SWPPP Practitioner • • Carlsbad. Mr. Ogaz scheduled and conducted the field inspections and made
Certification No.22295 field observations of Treatment Control BMPs identified in the WQMP of the
project site Mr. Ogaz assessed the Treatment Control BMPs for signs of recent
maintenance, the need for future maintenance or damage to the BMP. Mr. Ogaz wrote up an inspection report
and took photos of each Treatment Control BMP.
San Bernardino County Post Construction BMP Inspections: Mr. Ogaz has inspected several sites Post Construc-
tion BMP installations for the County of San Bernardino including AVH Industrial Site located at 1012 Slover Ave-
nue in Bloomington and Magellan Industrial Site located at 1400 E Victoria Avenue in San Bernardino. Mr. Ogaz
scheduled and conducted the field inspections and made field observations of Post Construction BMPs identified
in the WQMP and being installed at the project site. Mr. Ogaz then performed field inspections for the major in-
stallation checkpoints of all the Post Construction BMP installations and ensured that all Post Construction BMPs
and WQMP features had been constructed in substantial conformance with the approved WQMP and the
WQMP guidance.
QSP Inspection Services: Mr. Ogaz is a Qualified SWPPP Practitioner and currently serves as the active QSP on
several construction projects. As QSP, Mr. Ogaz performs weekly BMP inspections during construction, pre-
storm, during, and post-storm inspections for qualifying rain events and provides all corrective actions for BMP
maintenance necessary. He also ensures any Post-construction BMPs listed in the Projects WQMP are correctly
installed and will function properly over the course of the life of the site.
Water Quality Management Plans: Mr. Ogaz currently performs plan checking services for all WQMPs for the
Cities of Montclair, Banning, and Riverside County Whitewater River Region. He has also actively assisted in the
preparation of Water Quality Management Plans (WQMPs) for private development projects in the Cities of
Moreno Valley, Redlands, Yucaipa, Rancho Cucamonga and Rialto. He is also proficient in the creation of WQMP
Site Plans which identify the flow patterns as well as impervious areas and areas in need of treatment and source
control BMPs and which BMPs will be used.
NPDES Services for Southern California Edison, Southern California: Mr. Ogaz currently serves as one CASC's
Water Quality QSDs for Southern California Edison's construction projects. Mr. Ogaz has been responsible for the
oversight and implementation of QSD services for over 20 projects dealing with a variety of construction projects,
which include both traditional and linear utility type projects. Services provided by Mr. Ogaz include the prepara-
tion of WQMPs,SUSMPs,traditional and linear SWPPPs, NOIs,COIs, Risk Assessment determinations, linear utility
project's photo uploads,and SMARTS data entry.
41
CITY OF PALM SPRINGS
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
PROGRAM ON-CALL CONSULTING SERVICES
Engineering and Con Ring RFP NO. 03-16
EDUCATION: TRAVIS TAYLOR, E.I.T.,CASSWI, QSP
- B.S./Civil Engineering/ INSPECTOR
Pomona,California State Polytechnic
Mr. Taylor has performed a variety of duties including preparation of water
PROFESSIONAL REGISTRATIONS/ quality management plans, storm water pollution prevention plans, QSP in-
spection services, water quality assessment reports, and conducting indus-
trial/commercial environmental inspections. He is a proud veteran of the
MemberASCE • United States Navy who served with distinction in Operation Enduring Free-
ACI (American Concrete dom, earning multiple Navy and Marine Corps Achievement Medals for his
Institute)Concrete Field leadership skills and stellar performance as supervisor in high stress situa-
tions.
#01246018
RELEVANT EXPERIENCE
NPDES Inspections: Travis has conducted numerous stormwater inspections
at active construction sites and industrial/commercial facilities, as well as both Phase I and Phase II MS4 permit
locations. He spent over 3 years conducting dozens of NPDES inspections each month for the County of Riverside
at County landfills and maintenance facilities. He documented and evaluated the effectiveness of installed BMPs,
identified discharge points, investigated potential pollutant sources, analyzed surface drainage, measured runoff
volumes, monitored conditions of natural conveyances, assessed erosion damage , documented sediment
transport, provided recommendations for improvement, and performed stormwater grab sampling. Travis has
become intimately familiar with both the strengths and limitations of a multitude of storm water management
techniques and BMPs including;structural controls,temporary erosion controls, extended detention basins,infil-
tration basins, sediment traps, solid waste/material management controls, LID principles, site design concepts,
and more.
In addition to his hands-on inspection experience,Travis also has extensive experience authoring his own Indus-
trial SWPPPs as well as conducting SWPPP plan checks for several other agencies. Working with NPES in several
different capacities has allowed him to develop an exceptionally in-depth understanding of all the intricacies and
details of the permitting and compliance process.
General Inspection: Mr. Taylor has more than a decade of compiled experience in conducting inspections that
encompasses a diverse assortment of professional fields, including;fire prevention and life safety, building con-
struction, concrete, air quality, water quality, and NPDES. In addition to his role as a Fire Marshall/Safety Inspec-
tor he was also a certified Quality Assurance Inspector for the Navy. After that he was employed as an Inspector
of commercial and industrial fire suppression systems. Later, after several years of conducting environmental
and NPDES inspections, Mr. Taylor transitioned in to the field of Geotechnical Engineering where he became an
ACI certified Concrete Inspector, conducted soil sampling, performed construction inspections, and did material
testing. Since joining the CASC team, he has continued his to build upon his already extensive inspection
knowledge. He conducts field reconnaissance, documents existing conditions, prepares written reports, makes
recommendations,and provides on-site technical consultation.
Mr. Taylor also possesses excellent communication skills and is adept at developing interpersonal relationships.
He knows full well that when performing inspections he is a public representative of his client and must conduct
himself with an appropriate level of professionalism and integrity. He is mindful of the burden the inspection
process sometimes places on businesses and facilities and has encountered many of the infinite variety of per-
sonalities and attitudes that may be displayed by owners/occupants. His congenial demeanor affords him a
unique ability to successfully achieve compliance from all parties, without sacrificing adherence to the regula-
tions, by remaining sympathetic and relatable while also being forthright and assertive. He believes education is
an extremely important and often overlooked precursor to enforcement.
42
CITY OF PALM SPRINGS
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
PROGRAM ON-CALL CONSULTING SERVICES
Engineering and Cons ilting RFP NO. 03-16
EDUCATION: I CHRIS REINEMAN
Undergraduate INSPECTOR
EngineeringSantiago
Canyon ' Mr. Reinman has over three years experience in the water quality field. For
the past three years at CASC, Mr. Reineman has been actively involved in
CASC's stormwater group providing inspection, monitoring, and sampling
services. Chris was a key team member in CASC's three month project to
decommission two stormwater and erosion control research facilities that
the firm had constructed and monitored for Caltrans over the last 5 years. The facilities were located in Barstow
and Hinkley, California. Mr. Reineman has taken the SWRCB-approved QSP training and has passed QSP exam:
he is currently in the process of achieving his CESSW I certification,the last step in becoming a full QSP.
RELEVANT EXPERIENCE
Hazardous Material and Food Facility Inspections requirements for the City of La Quinta: Mr. Reineman was
the lead inspector for performing water quality inspections of targeted facilities in the City of La Quinta at fre-
quencies established by the MS4 Permit. These targeted facilities were formerly inspected by the Riverside
County Department of Environmental Health (DEH) inspectors under the Compliance Assistance Program (CAP).
Mr. Reineman's responsibilities included performing compliance surveys of all facilities that handle hazardous
waste and all food preparation restaurants within the City. On an accelerated time schedule Mr. Reineman per-
formed over 157 facility inspections. During inspections, Mr. Reineman distributed educational materials, docu-
mented stormwater BMP deficiencies, uploaded reports and photos to an online database (Track-It), reported
IC/IDs, and scheduled follow up inspections.
Industrial/Commercial Facility Inspections,City of El Monte: Mr. Reineman performed Los Angeles MS4 Permit
-required Industrial/Commercial Inspections in the City of El Monte. His responsibilities included performing
inspections, distributing educational materials, documenting stormwater BMP deficiencies, uploading reports
and photos to an online database, preparing notices of violation,reporting illicit connections and illegal discharg-
es (IC/IDs), and scheduling re-inspections. Inspected sites in the City of El Monte ranged from small restaurants
to heavy industrial sites that are covered under the SWRCB's General Industrial Permit.
City of Industry, Follows Camp Project: Mr. Reineman assisted with before and after rain event site inspections,
as-needed site inspections, and BMP installations to maintain Construction General Permit-compliant erosion
and sediment controls and pollution prevention at this campground located on the East Fork of the San Gabriel
River north of Azusa: the camp is owned by the City of Industry. Mr. Reineman was responsible for weather
monitoring, installation, repair and/or replacement of BMPs, determination of BMP effectiveness following rain
events,completion of site inspection forms, and photo documentation of BMPs and site conditions.
Caltrans TMDL Monitoring in District 7, Los Angeles, CA: Mr. Reineman performs stormwater monitoring and
sampling as part of Caltrans' program to comply with the stringent requirements in its Statewide MS4 NPDES
permit, a permit that incorporates compliance with Total Maximum Daily Loads (TMDLs). The monitoring and
sampling sites that comprise the District 7 program are located near North Hollywood, Encino, and Malibu. The
monitoring program includes flow monitoring, rainfall monitoring, three-hour composited grab sampling, and
full-storm automatic sampling.The concept behind obtaining three-hour composited grab samples and automat-
ed samples is to compare results to determine if there's a correlation between the two sampling methods. Au-
tomatic sampling is equipment and labor intensive, and automatic samplers are expensive and subject to theft
and vandalism in the field:furthermore, most "automatic" samplers require "attended" operation to keep them
functioning during a storm, thus grab sampling could provide Caltrans with significant savings and more con-
sistent sampling results. Chris has been responsible for taking grab samples, for programming the automatic
samplers, retrieving samples, preparing samples for delivery to the laboratories, and for site set up and down-
load of event data (rainfall and storm flow) after an event is over. He delivers samples to the toxicity and chem-
istry laboratories,all while maintaining strict adherence to the Chain-of-Custody associated with each sample.
43
CITY OF PALM SPRINGS
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
PROGRAM ON-CALL CONSULTING SERVICES
Engineering and Con Ndting RFP N0. 03-16
APPENDIX
FORMS
ATTACHMENT "A"
*THIS FORM MUST BE COMPLETED AND SUBMITTED WITH YOUR QUALIFICATIONS/WORK
PROPOSAL (Envelope#1)*
REQUESTS FOR PROPOSALS (RFP) # 03-16
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) PROGRAM CONSULTING
SERVICES
SIGNATURE AUTHORIZATION
NAME OF COMPANY(PROPOSER):
CASC Engineering and Consulting, Inc.
BUSINESS
ADDRESS: 1470 E. Cooley Drive, Colton, CA 92324
TELEPHONE:(855)383-0101 CELL PHONE (909)835-7145 FAX (760)722-4264
CONTACTPERSON Rick Sidor, Principal EMAIL ADDRESS rsidor@cascinc.com
A. I hereby certify that I have the authority to submit this Proposal to the City of Palm Springs
for the above listed individual or company. I certify that I have the authority to bind myself/this
company in a contract should I be successful in my proposal.
Rick Sidor, Principal
PRINTED NAME AND TITLE
SIGNATURE AND DATE
B. The following information relates to the legal contractor listed above, whether an individual or a
company. Place check marks as appropriate:
1. If successful, the contract language should refer to me/my company as:
_An individual;
A partnership, Partners' names:
A company;
✓ A corporation If a corporation, organized in the state of: California
Please check below IF your firm qualifies as a Local Business as defined in the RFP:
✓ A Local Business (Licensed within the jurisdiction of the Coachella Valley).
Copy of current business license is required to be attached to this document.
2. My tax identification number is: 33-0684667
RFP#03-16
Page 17 of 45
44
ADDENDA ACKNOWLEDGMENT:
Acknowledgment of Receipt of any Addenda issued by the City for this RFP is required by including the
acknowledgment with your proposal. Failure to acknowledge the Addenda issued may result in your proposal
being deemed non-responsive.
In the space provided below, please acknowledge receipt of each Addenda:
Addendum(s)#_2 is/are hereby acknowledged.
RFP#03-16
Page 18 of 45
45
ATTACHMENT "B"
"THIS FORM MUST BE COMPLETED AND SUBMITTED WITH YOUR TECHNICALfWORK
PROPOSAL (Envelope #1)'
NON-COLLUSION AFFIDAVIT TO BE EXECUTED BY
PROPOSER AND SUBMITTED WITH PROPOSAL
STATE OF CALIFORNIA) ss
COUNTY OF RIVERSIDE)
The undersigned, being first duly sworn, deposes and says that he or she is
Secretary/Treasurer of CASC Engineering and Consulting, Inc, the party making the
foregoing Proposal. That the Proposal is not made in the interests of, or on the behalf of, any
undisclosed person, partnership, company, association, organization, or corporation; that the Proposal
is genuine and not collusive or sham; that the Proposer has not directly or indirectly induced or solicited
any other Proposer to put in a false or sham Proposal, and has not directly or indirectly colluded,
conspired, connived, or agreed with any Proposer or anyone else to put in a sham Proposal, or that
anyone shall refrain from Proposing, that the Proposer has not in any manner, directly or indirectly,
sought by agreement, communication, or conference with anyone to fix the Proposal price of the
Proposer or any other Proposer, or to fix any overhead, profit, or cost element of the Proposal price, or
of that of any other Proposer, or to secure any advantage against the public body awarding the contract
of anyone interested in the proposed contract; that all statements contained in the Proposal are true;
and, further, that the Proposer has not, directly or indirectly, submitted his or her Proposal price or any
breakdown thereof, or the contents thereof, or divulged information or data relative thereof, or paid, and
will not pay, any fee to any corporation, partnership, company, association, organization, Proposal
depository, or any other member or agent thereof to effectuate a collusive or sham Proposal.
By: Michelle E. Furlong
Title: Secretary/Treasurer
Subscribed and sworn to before me this 7th day of April 2016.
RFP#03-16
Page 19 of 45
46
REQUEST FOR PROPOSALS (RFP 03-16)
FOR
NPDES PROGRAM ON-CALL CONSULTING SERVICES
ADDENDUM NO. 1
This Addendum is being issued for the following changes and informational items:
THE FOLLOWING REVISIONS AND/OR ADDITIONS TO THE RFP
DOCUMENT AND INSTRUCTIONS ARE TO BE INCLUDED AND SHALL TAKE
PRECEDENCE OVER ANYTHING CONTRARY ON THE PREVIOUSLY
ISSUED SPECIFICATIONS AND INSTRUCTIONS AND SHALL BE REFERRED
TO HEREINAFTER AS PART OF THE CONTRACT DOCUMENTS.
To allow staff more time to prepare answers to the questions
that were received, the City has extended the deadline for the
receipt of Proposals to 3:00 pm THURSDAY, APRIL 7. 2016. We
anticipate issuing the final Addenda early in the week of March
28tn
No deadline for questions has passed and no further questions
may be submitted.
BY ORDER OF THE CITY OF PALM SPRINGS, CALIFORNIA
Craig L. Gladders, C.P.M.
Procurement & Contracting Manager
DATE: March 24, 2016
ADDENDUM ACKNOWLEDGMENT:
Proposer Firm Name: CASC Engineerin d Consulting, Inc.
Authorized Signature: 0 Date: 4/7/2016
Acknowledgment of Receipt &Jddendum 1 is required by signing and including
the acknowledgment with your submittal, or you may also acknowledge the
Addenda on the bottom of Attachment A. Failure to acknowledge this Addendum
may result in your submittal being deemed non-responsive.
47
P
REQUEST FOR PROPOSALS (RFP 03-16)
FOR
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) PROGRAM
ON-CALL CONSULTING SERVICES
ADDENDUM NO. 2
This Addendum is being issued forthe following changes and informational items:
THE FOLLOWING REVISIONS AND/OR ADDITIONS TO THE RFP
DOCUMENT AND INSTRUCTIONS ARE TO BE INCLUDED AND SHALL TAKE
PRECEDENCE OVER ANYTHING CONTRARY ON THE PREVIOUSLY
ISSUED SPECIFICATIONS AND INSTRUCTIONS AND SHALL BE REFERRED
TO HEREINAFTER AS PART OF THE CONTRACT DOCUMENTS.
The City has received the following questions and is hereby providing an answer
thereto:
Q 1. Is this a fixed fee or T&M request? For each section I & III?
A 1: See Attachment "C°— Cost Proposal. We are requesting hourly rates, and that
you identify any and all other associated costs.
Q 2: If Fixed Fee:
A) Section I — how many meetings are anticipated monthly? Is there an existing
cost recovery model? How many grants is the City expecting to apply for?
B) Section II — are training sessions internal or to include City Staff, permittees
and/or the public as well?
A 2: This is not Fixed Fee pricing as the program is just beginning and we do not
have exact numbers of meetings, grants, etc. to base any fixed fees upon. See the
Cost Proposal page where we have requested hourly rates.
Q 3: Is the City accounting office the financial arm for cost recovery data, invoicing,
permits, fines or do we have to include our own department for this services?
A 3: Yes, these services will be provided by the City's Finance Department.
48
Q 4: Will we need to set up our own Duly Authorized Representative (DAR), Approved
Signatory (AS), or Legally Responsible Person (LRP) account in S
MARTS to manage projects on behalf of the City, or will we support the person
managing the City's existing LRP account?
A 4: The consultant will initially support the City's existing LRP account, but will
transition to being the DAR, AS, and LRP for the City.
Q 5: Who will enforce prosecutions/violations?
A & Consultant will provide letters of warning as appropriate, but the City's Code
Enforcement Division will enforce prosecutions/violations.
Q 6: Is the Cost proposal to include all man-hours broken down by direct or indirect as
referenced on Page 9 of 45 or are hourly rate schedules to be submitted by personnel
classifications only as referenced on Attachment "C" Cost Proposal?
A 6: The consultant is to provide the hourly rate schedules as requested, as well
as identify any and all other direct or indirect costs that may be applicable.
Consultants are to provide the rates to cover ALL costs (see page 20, Cost
Proposal, Attachment "C"). Any costs (direct, indirect, or otherwise) that are not
identified in the Cost Proposal will NOT be allowed or accepted after-the-fact once
the successful consultant is selected and a contract is awarded and executed.
BY ORDER OF THE CITY OF PALM SPRINGS, CALIFORNIA
Craig L. Gladders, C.P.M.
Procurement & Contracting Manager
DATE: March 29, 2016
ADDENDUM ACKNOWLEDGMENT:
Proposer Firm Name: CASC EpgJneer19J Consulting, Inc.
Authorized Signature: Date: 4/7/2016
Acknowledgment of Receipt f ddendum 2 is required by signing and including
the acknowledgment with your submittal, or you may also acknowledge the
Addenda on the bottom of Attachment A. Failure to acknowledge this Addendum
may result in your submittal being deemed non-responsive.
49
EXHIBIT "D"
SCHEDULE OF COMPENSATION
Services are proposed to be provided on a time and material basis with emphasis on coordinating activities,such
as development inspections to reduce site travel times while Increasing the number of inspections completed per
business day.Emphasis on coordination of activities will aid in minimizing cost and maximizing efficiency.
The table below provides an hourly rate for services proposed for this Project. CASCs assigned team member's
categories are shown on the resumes included in the proposal.
Rate Schedule
Technical Director $175
Technical Advisor $145
Program Advisor $140
Project Manager $130
Lead Inspector $125
Inspector $85
Environmental Analyst $80
Project Coordinator/Clerical $75
REIMBURSABLE EXPENSES
The following expenses will be billed at cost plus 15%unless otherwise noted:
• Commercial Delivery Services: Including Express Mail, Federal Express, UPS and independent courier ser-
vices.
• In-House Pick-Up and Delivery Services: When provided by the firm, these services will be billed at $48.00
per hour plus$0.66 per mile round trip,with no additional markup.
• Travel Expenses: Includes travel expenses incidental to performance of the work. Vehicle mileage will be
billed at a rate of$0.66 per mile with no additional markup. Travel time for professional and administrative
staff will be billed perthe hourly fee rate schedule with no additional markup.
• Prevailing Wage:Projects and/or portions thereof designated by Client to be subject to Prevailing Wage shall
be billed at the regular staff rate or the Prevailing Wage rate,whichever is higher. The Prevailing Wage rate
shall be (2.28)X(Total Hourly Rate),where the Total Hourly Rate is from the Wage Rate Determination is-
sued by California's Director of Industrial Relations for the locality and employee classification at the time the
work is performed.
END OF EXHIBIT "D"
EXHIBIT "E"
SCHEDULE OF PERFORMANCE
Consultant shall provide services in a timely manner that may be defined by the City's
NPDES/MS4 permit, consideration of the specific project schedule, the City's Council
Meeting, deadlines imposed by resource agencies, or as agreed upon between the two
parties.
END OF EXHIBIT "E"
page 2 of 5
�C � q
Client#: 1250938 305CASCENG
ACORD. CERTIFICATE OF LIABILITY INSURANCE OATE(MM/DD/YYYY)
12/12/2022
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s).
PRODUCER NAME,CT Mary Faber _
McGriff Insurance Services I PHONE
(An;. No, Ea :714 941-28M , NP : 877.297-11 07
130 Theory Ste 200 E-MAL MF&ber@McGrtff.com
ADDRFA6:
Irvine, CA 92617 _ __ IMURER(a) AFFORDING COVERAGE NAIC#
714941-2800 INSURERA: Transportation Insurance Company 20494
INSURED INSURER B:
CASC Engineering and Consulting Inc
1470 E Cooley Drive IN C_
Colton, CA 92324 i ,IN-,_6UR„EB D:___ _ - -
COVFRAOFS CERTIFICATE NUMBER' REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
Inn
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TYPE OF INSURANCE
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DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101. ABENlorlal Remarks Schedule. may be anaehad 11 more space N required)
This certificate is for the Workers Compensation renewal only effective 12/31/2022 to 12131/2023.
Please retain previously issued certificate for general liability, automobile liability and excess
liability for the term of 2/01/2022 to 2101 /2023.
Proposal for: ON -CALL NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) PROGRAM CONSULTING SERVICES
The City of Palm Springs, its officials, employees and agents are named additional insured as respects
(See Attached Descriptions)
CityOf Palm Springs SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF. NOTICE WILL BE DELIVERED IN
3200 E. Tahquftz Canyon Way DEC 192022 ACCORDANCE WITH THE POLICY PROVISIONS.
Palm Springs, CA 92262 C0Hall
Y AUTHOflQED flEPflESENTATIVE
Reception Desk
®1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) 1 of 2 The ACORD name and logo are registered marks of ACORD
982 #S31174738/M31174683 MJFAB
page 3 of 5
DESCRIPTIONS (Continued from Page 1)
General Liability and Automobile Liability, and this insurance Is primary and noncontributory over any
Insurance of self-insurance the City may have as respects On -Call National Pollutant Discharge Elimination
System (NPDES) Program Consulting Services: Waiver of subrogation applies as respects Work Compensation In
favor of the City of Palm Springs, its elected officials, officers, employees agents, and volunteers as
required by written contract per the endorsements attached.
Should any policy be cancelled before the expiration date, McGriff Insurance Services will mail 30 (thirty)
days written notice to the certificate holders which require such action per written contract or agreement.
except 10 days notice of cancellation for non-payment of premium.
SAG ITTA 25.3 (2016/03) 2 of 2
#S31174738/M31174683
1�e:i
page 4 of 5
4
u
This endorsement changes the policy to which it is attached.
It is agreed that Part One - Workers' Compensation Insurance G. Recovery From Others and Part Two -
Employers' Liability Insurance H. Recovery From Others are amended by adding the following:
We will not enforce our right to recover against persons or organizations. (This agreement applies only to the
extent that you perform work under a written contract that requires you to obtain this agreement from us.)
PREMIUM CHARGE - Refer to the Schedule of Operations
The charge will be. an amount to which you and we agree that is a percentage of the total standard premium for
California exposure. The amount is t f@ff' t; $ti(pogatitln Peir
All other terms and conditions of the policy remain unchanged.
This endorsement, which forms a part of and is for attachment to the policy issued by the designated Insurers,
takes effect on the Policy Effective date of said policy at the hour stated in said policy, unless another
effective date (the Endorsement Effective Date) is shown below, and expires concurrently with said policy
unless another expiration date is shown below.
Form No: G-19160-B 01-1997) Policy No: P Policy 193b10
Endorsement Effective Date: 12-31-21Endorsement Ezpimtion Date:12-31-23 Effective Date: 12-3 .1�. .
Endorsement No: Fliont z "¥ Policy Page: z of y
Underwriting Company. , . tkt�tall
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1/25/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER
AssuredPartners Design Professionals Insurance Services, LLC
3697 Mt. Diablo Blvd Suite 230
Lafayette CA 94549
CONTACT
NAME: Mandy Guo
PHONE . 510-272-1402 FAX No:
=ESS, CertsDes' n UredParfners.com
MSURERSAFFORDINGCOVERAGE
NAIG8
INSURER A: Continental Casuatty Company
20443
L'
INSURED CASCENGd
CASC Engineering and Consulting, Inc.
1470 E Cooley Drive
Colton CA 92324
INSURERS: Transportation Insurance Company
20494
INSURER C: Continental Insurance Company
35289
INSURER D : Lexington Insurance Company
19437
INSURER E:
INSURER F :
COVERAGES CERTIFICATE NUMBER: 1833170736 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
I TYPE OF INSURANCE
ADDL
Jmwa
SUBA
POLICYNUMSER
POLICYEFF
ODIY
PDUCYEXP
LIMITS
A
X
COMMERCIALGENERALLIASILITY
V
Y
6076-RU085
2/1/2024
12/31/2024
EACHOCCURRENCE
$1.000,000
CLAIMS -MADE X OCCUR
O REED
PREMIGE TSES Ea occNT�neria
$100,000
MED EXP (Any one Person)
$16,000
PERSONAL B ADV INJURY
$1.000,000
GENL AGGREGATE UMIT APPLIES PER:
GENERALAGGREGATE
$2,000,000
POLICY JET LOC
PRODUCTS - COMP/OPAGG
$2,000,000
I
S
OTHER
I
B AUTOMOBILE LIABILITY
_
Y
Y
6076SM99
2/1/2024
12/312024
COMBINED SINGLE LIMIT
aom R
E1000�
BODILY INJURY( Per Person)
$
X ANY AUTO
OWNED SCHEDULED
AUTOS ONLY AUTOS
BODILY INJURY(Pw aoadeld)
$
PROPERTY DAMAGE
Par soudent
$
X HIRED N NON-0WNED
AUTOS ONLYAUTOS ONLY
E
C
X
UMSRELLA LIAR
X
OCCUR
Y
Y
60765841G4
2/12024
12/312024
EACH OCCURRENCE
$2,000,G00
AGGREGATE
$2,000,000
EXCESS LIAR
CLAIMS -MADE
DED I X I RETENTIONS n nm
$
A
WORIERS COMPENSATION
ANDEMPLOYERS'LIABILnY Y/fl
ANYPROPRIETOR/PARTNER'EXECUTIVE
Y
WC 7063757772
12/312023
12/312024
X PER OTH-
STATUTE ER
EL EACH ACCIDENT
E 1,000,G00
EIL OFTICMEMBEREXCLUDED? ❑
MIA
E.L. DISEASE -EA EMPLOYE
E1,000,000
(M.Watory in NH)
d yes, desa t,e under
DESCRIPTION OF OPERATIONS below
E.L. DISEASE - POLICY IMIT
$1,000,000
0
Pm%xsional Liao S PPE Lim
031565597
2112024
12/312024
Per Ck ,000,000
$2,000,000/Aggr.
s-MaOducOde.
Clame
W
$75.000
Retie date:
2/1/1993
DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Scheduw. may M attached B mm space is r"uhad)
The Umbrella Policy is follow form to its underlying Policies: General Liability/Auto Liability/Employers Liability/Employee Benefits Liability. Professional Liability
Polley is a Claims Made Policy. Additional Insured Status is not available on Professional Liability Policy.
RE: ON -CALL NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) PROGRAM CONSULTING SERVICES The City of Palm Springs, its
officials, employees and agents are named as an additional insured as respects general and auto liability as required per written Contract. General and Auto
Liability are Primary/Non-Contributory per policy form wordiRl le rage includes waiver of subrogation per the attached endorsement(s).
11'"'SSG��rr
2024
CERTIFICATE HOLDER CANCELLATION 30 Day Notice will be sent to holder
CLERK
OFFICE OF THE CITY
SHOODULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
C lttyy of Palm Springs
3200 E. Tahquitz Canyon Way
Palm Springs CA 92262
AUTHORIZEDREPRESENTATIVE
,�..�°^-�
01988.2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD
BHA Workers Compensation And Employers Liability Insurance
Policy Endorsement
This endorsement changes the policy to which it is attached.
It is agreed that Part One - Workers' Compensation Insurance G. Recovery From Others and Part Two -
Employers' Liability Insurance H. Recovery From Others are amended by adding the following:
We will not enforce our right to recover against persons or organizations. (This agreement applies only to the
extent that you perform work under a written contract that requires you to obtain this agreement from us.)
PREMIUM CHARGE - Refer to the Schedule of Operations
The charge will be an amount to which you and we agree that is a percentage of the total standard premium for
California exposure. The amount is 2%.
All other terms and conditions of the policy remain unchanged.
j This endorsement, which forms a part of and is for attachment to the policy issued by the designated Insurers,
!takes effect on the Policy Effective Date of said policy at the hour stated in said policy, unless another
effective date (the Endorsement Effective Date) is shown below, and expires concurrently with said policy
unless another expiration date is shown below.
Form No: G-19160-B 01-1997) Endorsement Expiration Date: 12/3112024 Policy No: WC 7063757772
Policy Effective Date: 12/31/2023
Underwriting Company: Continental Casualty Company
60606
uopyngnt uvia An nigncs nusurvuu.
CNA
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
This endorsement modifies insurance provided under the following:
BUSINESS AUTO COVERAGE FORM
I. LIABILTY COVERAGE
A. Who Is An Insured
The following is added to SECTION 11, Paragraph A. 1., Who Is An Insured:
1. a. Any incorporated entity of which the Named Insured owns a majority of the voting stock on the
date of inception of this Coverage Form; provided that,
b. The insurance afforded by this provision A.I. does not apply to any such entity that is an insured
under any other liability "policy" providing auto coverage.
2. Any organization you newly acquire or form, other than a limited liability company, partnership or joint
venture, and over which you maintain majority ownership interest.
The insurance afforded by this provision A.2.:
a. Is effective on the acquisition or formation date, and is afforded only until the end of the policy
period of this Coverage Form, or the next anniversary of its inception date, whichever is earlier.
b. Does not apply to:
(1) Bodily injury or property damage caused by an accident that occurred before you acquired or
formed the organization; or
(2) Any such organization that is an insured under any other` liability "policy" providing auto
coverage.
3.
4. An employee of yours is an insured while operating an auto hired or rented under a contract or
agreement in that employee's name, with your permission, while performing duties related to the
conduct of your business.
"Policy", as used in this provision A: Who Is An Insured, includes those policies that were in force on the
inception date of this Coverage Form but:
1. Which are no longer in force; or
2. Whose limits have been exhausted.
B. Bail Bonds and Loss of Earnings
SECTION II, Paragraphs A.2.a.(2) and A.2.a.(4) are revised as follows:
1. In a.(2), the limit for the cost of bail bonds is increased from $2,000 to $5,000, and
2. In a.(4), the limit for the loss of earnings is increased from $250 to $500 a day.
C. Fellow Employee
Form No: SCA 23 500 D 10 11 Policy No: 6076584099
Endorsement Effective Date: 02/01/24 Policy Effective Date:02/01l24
Endorsement No: Policy Page: I of
Underwriting Company: Continental nI'surance Co'
Copyright CNA All Rights Reserved. Includes copyrighted material of the
Insurance Services Office, Inc., used with its permission.
CNA Business Auto Policy
Policy Endorsement
It is understood and agreed that this endorsement amends the BUSINESS AUTO COVERAGE FORM as follows:
SCHEDULE
Name of Additional Insured Person Or Organization
ANY PERSON OR ORGANIZATION THAT YOU ARE REQUIRED BY WRITTEN CONTRACT OR WRITTEN
AGREEMENT TO NAME AS AN ADDITIONAL INSURED.
1. In. conformance with paragraph A.1.c. of Who Is An Insured of Section II - LIABILITY COVERAGE, the
person or organization scheduled above is an insured under this policy.
2. The insurance afforded to the additional insured under this policy will apply on a primary and
non-contributory basis if you have committed it to be so in a written contract or written agreement
executed prior to the date of the "accident' for which the additional insured seeks coverage under this
policy.
All other terms and conditions of the policy remain unchanged
This endorsement, which forms a part of and is for attachment to the policy issued by the designated Insurers,
takes effect on the Policy Effective date of said policy at the hour stated in said policy, unless another effective
date (the Endorsement Effective Date) is shown below, and expires concurrently with said policy.
Form No: CNA71527XX (10-2012) Policy No: BUA 6076584099
-. Endorsement Effective Date: Endorsement Expiration Date: Policy Effective Date: 02/01/2024
Endorsement No: 13; Page: 1 of 1 Policy Page: 60 of 114
Underwriting Company: Transportation Insurance Company, 151 N Franklin at, Chicago, IL 60606
a upyngnx .,mm mii ruynus nusurvuu.
CNA CNA PARAMOUNT
General Aggregate Limit - Designated Projects Endorsement
This endorsement modifies Insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
Inf
SCHEDULE
Designated Construction or Service Projects:
EACH OF YOUR CONSTRUCTION PROJECTS
LOCATED AWAY FROM PREMISES OWNED BY
OR RENTED TO YOU '
ormation required to complete this Schedule, if not shown above, will be shown in the Declarations.
It is understood and agreed as follows:
I. For each single designated construction or service project shown in the Schedule above, a separate Designated
Project General Aggregate Limit, equal to the amount of the General Aggregate Limit shown in the Declarations, is the
most the Insurer will pay for the sum of:
A. all damages under Coverage A, except damages because of bodily injury or property damage included in the
products -completed operations hazard; and
B. all medical expenses under Coverage C;
that arise from occurrences or accidents which can be attributed solely to ongoing operations at that designated
project. Such payments shall not reduce the General Aggregate Limit shown in the Declarations, nor the Designated
Project General Aggregate Limit applicable to any other project.
II. All:
A. damages under Coverage B, regardless of the number of locations or projects involved;
B. damages under Coverage A, caused by occurrences which cannot be attributed solely to ongoing operations at
a single designated project, except damages because of bodily injury or .property damage included in the
products -completed operations hazard; and
C. medical expenses under Coverage C, caused by accidents which cannot be attributed solely to ongoing
operations at a single designated project,
will reduce the General Aggregate Limit shown in the Declarations.
III. The limits shown in the Declarations for Each Occurrence, for Damage To Premises Rented To You and for Medical
Expense continue to apply, but will be subject to either the Project General Aggregate Limit or the General Aggregate
Limit shown in the Declarations, depending on whether the occurrence can be attributed solely to ongoing operations
at a particular designated project.
IV. When coverage for liability arising out of the products -completed operations hazard is provided, any payments for
damages because of bodily injury or property damage included in the products -completed operations hazard will
CNA74826XX (1-15) Policy No: 6076584085
Page 1 of 2 Endorsement No: 6
CONTINENTAL CASUALTY COMPANY Effective Date: 02/01/2024
Insured Name: CASC ENGINEERING AND CONSULTING INC
Copyright CNA AII Rights Reserved. Includes copyrighted material or Insurance services Office, Inc., with its permission.
CNA CNA PARAMOUNT
General Aggregate Limit - Designated Projects Endorsement
reduce the Products -Completed Operations Aggregate Limit shown in the Declarations, regardless of the number of
projects involved.
V. If the applicable scheduled construction or service project has been abandoned and then restarted, or if the authorized
contracting parties deviate from plans, blueprints, designs, specifications or timetables, such project will still be
deemed to be the same project.
VI. The provisions of LIMITS OF INSURANCE not otherwise modified by this endorsement shall continue to apply as
stipulated.
All other terms and conditions of the Policy remain unchanged.
This endorsement, which forms a part of and is for attachment to the Policy issued by the designated Insurers, takes effect
on the effective date of said Policy at the hour stated in said Policy, unless another effective date is shown below, and
expires concurrently with said Policy.
CNA74826XX (1-15) Policy No: 6076584085
Page 2 of Endorsement No: 6
CONTINENTAL. CASUALTY COMPANY Effective Date: 02/01/2024
Insured Name: CASC ENGINEERING AND CONSULTING INC
Copyright CNA All Rights Reserved. Includes copyrighted material of Insurance services Office, Inc., with its permission.
CNA CNA PARAMOUNT
Blanket Additional Insured - Owners, Lessees or
Contractors -with Products -Completed
Operations Coverage Endorsement
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
It is understood and agreed as follows:
I. WHO IS AN INSURED is amended to include as an Insured any person or organization whom you are required by
written contract to add as an additional insured on,this coverage part, but only with respect to liability for bodily
Injury, property damage or personal and advertising injury caused in whole or in part by your acts or omissions, or
the acts or omissions of those acting on your behalf:
A. in the performance of your ongoing operations subject to such written contract; or
B. in the performance of your work subject to such written contract, but only with respect to bodily injury or
property damage included in the products -completed operations hazard, and only if:
1. the written contract requires you to provide the additional insured such coverage; and
2. this coverage part provides such coverage.
II. But if the written contract requires:
A. additional insured coverage under the 11-85 edition, 10-93 edition, or 10-01 edition of CG2010, or under the 10-
01 edition of CG2037; or
B. additional insured coverage with "arising out of language; or
C. additional insured coverage to the greatest extent permissible bylaw;
then paragraph I. above is deleted in its entirety and replaced by the following:
WHO IS AN INSURED is amended to include as an Insured any person or organization whom you are required by
written contract to add as an additional insured on this coverage part, but only with respect to liability for bodily
injury, property damage or personal and advertising injury arising out of your work that is subject to such written
contract.
III. Subject always to the terms and conditions of this policy, including the limits of insurance, the Insurer will not provide
such additional insured with:
A. coverage broader than required by the written contract; or
B. a higher limit of insurance than required by the written contract.
i3
IV. The insurance granted by this endorsement to the additional insured does not apply to bodily injury, property
damage, or personal and advertising injury arising out of.
A. the rendering of, or the failure to render, any professional architectural, engineering, or surveying services,
including:
1. the preparing, approving, or failing to prepare or approve maps, shop drawings, opinions, reports, surveys,
field orders, change orders or drawings and specifications; and
2. supervisory, inspection, architectural or engineering activities; or
B. any premises or work for which the additional insured is specifically listed as an additional insured on another
endorsement attached to this coverage part.
V. Under COMMERCIAL GENERAL LIABILITY CONDITIONS, the Condition entitled Other Insurance is amended to
add the following, which supersedes any provision to the contrary in this Condition or elsewhere in this coverage
part:
CNA75079XX (10-16) Policy No: 6076584085
Page 1 of 2 Endorsement No:
CONTINENTAL CASUALTY COMPANY Effective Date: 02/01/2024
Insured Name: CASC ENGINEERING AND CONSULTING INC
Copyright CNA All Rights Reserved. Includes copydghted material of Insurance Services Office, Inc., with its permission.
CNA CNA PARAMOUNT
Blanket Additional Insured - Owners, Lessees or
Contractors -with Products -Completed
Operations Coverage Endorsement
Primary and Noncontributory Insurance
With respect to other insurance available to the additional insured under which the additional insured is a named
insured, this insurance is primary to and will not seek contribution from such other insurance, provided that a written
contract requires the insurance provided by this policy to be:
1. primary and non-contributing with other insurance available to the additional insured; or
2. primary and to not seek contribution from any other insurance available to the additional insured.
But except as specified above, this insurance will be excess of all other insurance available to the additional insured.
VI. Solely with respect to the insurance granted by this endorsement, the section entitled COMMERCIAL GENERAL
LIABILITY CONDITIONS is amended as follows:
The Condition entitled Duties In The Event of Occurrence, Offense, Claim or Suit is amended with the addition of
the following:
Any additional insured pursuant to this endorsement will as soon as practicable:
1. give the Insurer written notice of any claim, or any occurrence or offense which may result in a claim;
2. send the Insurer copies of all legal papers received, and otherwise cooperate with the Insurer in the investigation,
defense, or settlement of the claim; and
3. make available any other insurance, and tender the defense and indemnity of any claim to any other insurer or
self -insurer, whose policy or program applies to a loss that the Insurer covers under this coverage part. However,.
if the written contract requires this insurance to be primary and noh-contributory, this paragraph 3. does not
apply to insurance on which the additional insured is a named insured.
The Insurer has no duty to defend or indemnify an additional insured.underthis endorsement until the Insurer receives
written notice of a claim from the additional insured.
Mi. Solely with respect to the insurance granted by this endorsement, the section entitled DEFINITIONS is amended to
add the following definition:
Written contract means a written contract or written agreement that requires you to make a'person or organization an
additional insured on this coverage part, provided the contract or agreement:
A. is currently in effect or becomes effective during the term of this policy; and
B. was executed prior to:
1. the bodily injury or property damage; or
2. the offense that caused the personal and advertising injury;
for which the additional insured seeks coverage.
Any coverage granted by this endorsement shall apply solely to the extent permissible by law.
All other terms and conditions of the Policy remain unchanged.
This endorsement, which forms a part of and is for attachment to the Policy issued by the designated Insurers, takes effect
on the effective date of said Policy at the hour stated in said Policy, unless another effective date is shown below, and
expires concurrently with said Policy.
CNA75079XX.(10-16) Policy No: 6076584085
Page 2 of 2 Endorsement No:
CONTINENTAL CASUALTY COMPANY Effective Date: 02/01/2024
Insured Name: CASC ENGINEERING AND CONSULTING INC
Oopydght CNA MI Rights Reserved. Includes copyrighted material of Insurance Services Once, Inc., with its permission.
CNA CASC Engineering and Consulting Inc
Architects, Engineers and Surveyors General Liability
Extension Endorsement
With respect to this provision's requirement that additional insured status must be requested under a written
contract or agreement, the Insurer will treat as a written contract any governmental permit that requires the
Named Insured to add the governmental entity as an additional insured.
1. Trade Show Event Lessor
1. With respect to a Named Insured's participation in a trade show event as an exhibitor, presenter or displayer,
any person or organization whom the Named Insured is required to include as an additional insured, but only
with respect to such person or organization's liability for bodily injury, property damage or personal and
advertising injury caused by:
a. the Named Insured's acts or omissions; or
b. the acts or omissions of those acting on the Named Insured's behalf,
in the performance of the Named Insured's ongoing operations at the trade show event premises during the
trade show event.
2. The coverage granted by this paragraph does not apply to bodily injury or property damage included within
the products -completed operations hazard.
2. ADDITIONAL INSURED -PRIMARY AND NON -CO NTRIBUTO_R_YITO ADDITIONAL INSURED'S INSURANCE
The Other Insurance Condition in the COMMERCIAL GENERAL LIABILITY CONDITIONS Section is amended to
add the following paragraph:
If the Named Insured has agreed in writing in a contract or agreement that this insurance is primary and non-
contributory relative to an additional insured's own insurance, then this insurance is primary, and the Insurer will not
seek contribution from that other insurance. For the purpose of this Provision 2., the additional insured's own
insurance means insurance on which the additional insured is a named insured. Otherwise, and notwithstanding
anything to the contrary elsewhere in this Condition, the insurance provided to such person or organization is excess
of any other insurance available to such person or organization.
3. ADDITIONAL INSURED —EXTENDED COVERAGE
When an additional insured is added by this or any other endorsement attached to this Coverage Part, WHO IS AN
INSURED is amended to make the following natural persons Insureds.
If the additional insured is:
a. An individual, then his or her spouse is an Insured;
b. A partnership orjoint venture, then its partners, members and their spouses are Insureds;
c. A limited liability company, then its members and managers are Insureds; or
d. An organization other than a partnership, joint venture or limited liability company, then its executive officers,
directors and shareholders are Insureds;
but only with respect to locations and operations covered by the additional insured endorsement's provisions, and
only with respect to their respective roles within their organizations.
Please see the ESTATES, LEGAL REPRESENTATIVES, AND SPOUSES provision of this endorsement for
additional coverage and restrictions applicable to spouses of natural person Insureds.
4. BOATS
Under COVERAGES, Coverage A — Bodily Injury And Property Damage Liability, the paragraph entitled
Exclusions is amended to add the following additional exception to the exclusion entitled Aircraft, Auto or
Watercraft:
This exclusion does not apply to:
CNA74858XX (1-15) Policy No: 6076584085
Page 4 of 15 Endorsement No:
Continental Casualty Effective Date: 02/01/24
Insured Name: CASC ENGINEERING AND CONSULTING INC
Copyright CNA All Rights Reserved. Includes copyrighted material of Insurance services office, Inc., with its
CNACasc Engineering and Consulting Inc.
Architects, Engineers and Surveyors General Liability
Extension Endorsement
services performed for the Named Insured under the Named Insured's direct supervision. All limitations that apply
to employees and volunteer workers also apply to anyone qualifying as an Insured under this Provision.
24. SUPPLEMENTARY PAYMENTS
The section entitled SUPPLEMENTARY PAYMENTS — COVERAGES A'AND B is amended as follows:
A. Paragraph 1.b. is amended to delete the $250 limit shown for the cost of bail bonds and replace it with a $5,000.
limit; and
B. Paragraph 1.d. is amended to delete the limit of $250 shown for daily loss of earnings and replace it with a
$1,000. limit.
25. UNINTENTIONAL FAILURE TO DISCLOSE HAZARDS
If the Named Insured unintentionally fails to disclose all existing hazards at the inception date of the Named
Insured's Coverage Part, the Insurer will not deny coverage under this Coverage Part because of such failure.
26. WAIVER OF SUBROGATION - BLANKET
Under CONDITIONS, the condition entitled Transfer Of Rights Of Recovery Against Others To Us is amended to add
the following:
The Insurer waives any right of recovery the Insurer may have against any person or organization because of
payments the Insurer makes for injury or damage arising out of:
1. the Named Insured's ongoing operations; or
2. your work included in the products -completed operations hazard.
However, this waiver applies only when the Named Insured has agreed in writing to waive such rights of recovery in
a written contract or written agreement, and only if such contract or agreement:
1. is in effect or becomes effective during the term of this Coverage Part; and
2. was executed prior to the bodily injury, property damage or personal and advertising injury giving rise to the
claim.
27. WRAP-UP EXTENSION: OCIP, CCIP, OR CONSOLIDATED (WRAP-UP) INSURANCE PROGRAMS
Note: The following provision does not apply to any public construction project in the state of Oklahoma, nor to any
construction project in the state of Alaska, that is not permitted to be insured under a consolidated (wrap-up)
insurance program by applicable. state statute or regulation.
If the endorsement EXCLUSION — CONSTRUCTION WRAP-UP is attached to this policy, or another exclusionary
endorsement pertaining to Owner Controlled Insurance Programs (O.C.I.P.) or Contractor Controlled Insurance
Programs (C.C.I.P.) is attached, then the following changes apply:
A. The following wording is added to the above -referenced endorsement:
With respect to a. consolidated (wrap-up) insurance program project in which the Named Insured is or was
involved, this exclusion does not apply to those sums the Named Insured become legally obligated to pay as
damages because of:
1. Bodily injury, property damage, or personal or advertising injury that occurs during the Named
Insured's ongoing operations at the project, or during such operations of anyone acting on the Named
Insured's behalf; nor
2. Bodily injury or property damage included within the products -completed operations hazard that arises
out of those portions of the project that are not residential structures.
B. Condition 4.Other Insurance is amended to add the following subparagraph 4.15.(1)(c):
This insurance is excess over:
CNA74858XX (1-15) Policy No: 6076584085
Page 15 of 16 Endorsement No:
Continental Casualty Effective Date: 02/01/24
Insured Name: CASC ENGINEERING AND CONSULTING INC
Copyright CNA All Rights Reserved. Includes copyrighted material of Insurance Services Office, Inc., with its permission.