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C440polt City Council Staff Report
Date: November 15, 2017 NEW BUSINESS
Subject: APPROVAL OF THE DESIGN DEVELOPMENT PLANS FOR THE PALM
SPRINGS AIRPORT TERMINAL TICKETING WING RENOVATION
From: David H. Ready, City Manager
Initiated by: Department of Aviation
SUMMARY
On May 3, 2017, the City Council authorized staff to proceed with the Design
Development phase of the Airport Terminal Ticketing Wing Renovation project. This
action will allow Council to review and approval the Design Development plans, and
authorize staff to proceed with preparation of construction documents for bidding.
RECOMMENDATION:
Review and approve the Design Development plans for the Airport Terminal Ticketing
Wing Renovation project, and authorize staff to proceed with preparation of construction
documents for bidding.
9
BACKGROUND:
On October 21, 2015, the City Council held a public hearing and adopted Resolution
No. 23908 approving the Master Plan Update for the Palm Springs International Airport
(the "Master Plan"). The Master Plan identified a Recommended Alternative that
included the following elements:
Terminal Proposed Improvements
Expand terminal building 60 feet north (no change to south fagade that is designated
as Class 1 historic site);
• Reconfigure interior of ticketing wing and remodel Airline Ticket Office (ATO) space
to allow for circulation area expansion;
• Construct a supplemental 5,000 square feet building behind the terminal to
accommodate displaced ATO functions;
Accommodate rental car counters and USO to allow for baggage claim device
expansion
(ITEM N(
City Council Staff Report
November 15, 2017- Page 2
Airport Terminal Ticketing Wing Renovation Project
Landside Proposed Improvements
• Reconfigure existing Ready/Return car rental lot to accommodate a Quick Turn
Around (QTA) facility and structured parking and ready/return;
• Reconfigure and expand parking areas along Kirk Douglas Way;
A copy of the October 21, 2015, staff report is included as Attachment 1.
As noted in the October 21, 2015, staff report, it was estimated that the Terminal
Proposed Improvements would cost $21-$22 Million, anticipated to be funded through
FAA Airport Improvement Program (AIP) grant funds, and capital funds generated by
Passenger Facility Charges (PFCs) authorized to be levied at the Palm Springs
International Airport (PSP) by the FAA.
On August 3, 2016, the City Council accepted FAA Grant No. 3-06-0181-054-2016 in
the amount of$2,554,344, and approved Contract Amendment No. 6 to the professional
services agreement with Parsons Brinckerhoff, Inc., (A6256) to provide design and bid
services related to three airport capital improvement projects, including the Terminal
Ticketing Wing Renovation project.
Most recently, on May 3, 2017, the City Council reviewed the programming objectives of
the Terminal Ticketing Wing Renovation project, and authorized staff to proceed with
the Design Development plans.
A copy of the August 3, 2016, staff report is included as Attachment 2, and a copy of
the May 3, 2017, staff report is included as Attachment 3.
STAFF ANALYSIS:
Project Purpose
The Palm Springs International Airport Ticketing Wing Renovation Project's majority of
work is driven by Federal Aviation Administration and Transportation Security
Administration standards for functionality in passenger check-in and baggage handling
processes. The Airport Master Plan, as previously approved by City Council, had
utilized specific FAA required aviation forecast modeling to identify passenger and
aircraft activity levels, then compare this data to current facility capacity to identify
operational constraints. Due to a positive passenger growth trend at PSP Airport, facility
constraints that were projected by this Master Plan are materializing and require facility
modification with the introduction of new technology.
The Federal Aviation Administration identifies the manifestation of passenger
processing and baggage handling constraints as an impediment to their National Plan of
Integrated Airport System's efficiency. The U.S. airline system is predicated on the
principle that when passengers and baggage are not processed optimally, then airline
flight delays materialize and impose a domino impact on the synchronized airline hub
and spoke airport system. The Federal Aviation Administration utilizes its grant funding
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City Council Staff Report
November 15, 2017 - Page 3
Airport Terminal Ticketing Wing Renovation Project
authority to protect and sustain the nation's airport network capacity, including airport
terminal improvement projects, and the grant accepted by City Council for the design of
the PSP Airport project is consistent with this mission because the terminal
improvements preserve capacity and efficiency at Palm Springs International Airport.
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Project Functional Components
The two dominant functional components of this ticketing renovation include the
creation of additional public circulation and queuing space, and the installation of new
technologically advanced Baggage Handling Systems (BHS). Working within the
confines of the existing building's footprint, the only plausible way to create the
additional needed public space was to completely remodel all interior space. Given the
City Council earlier direction of not disturbing the terminal's historic front facade, which
is being fully accomplished here, the rear of the ticketing wing's steel enforced canopy
area must be enclosed to create additional conditioned interior space to house a new
automated Baggage Handling System and allow the shifting backwards of the airline
ticketing offices for additional public circulation space in the front area. The project's
more specific benefits will include the following:
Create approximately 5000 additional square feet of floor space to the existing
15,000 of public space by relocating the airlines' check-in counters backwards 19
feet
Install an automated Baggage Handling System that enhances capacity and
efficiency throughput, and fortifies airline and TSA security processes
Centralizes the TSA baggage screening area for improved ergonomics and
reduction of workplace injury
o Install architecturally and functionally standardized new airline check-in counters
increasing the total customer service positions from 48 to 60
Create additional airline office space to accommodate future new airlines
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November 15, 2017 - Page 4
Airport Terminal Ticketing Wing Renovation Project
o Create a passenger circulation corridor wide enough to allow six individuals to walk
side by side, more than double the current capacity
o Preserve the terminal's original architect's aviation theme while integrating new
digital signage technologies for improved messaging from airlines to passengers
o Improve passenger processing alternatives and efficiency by adding more self-
check-in kiosks
o Create easily accessible and more aesthetically compatible wheelchair storage
o Enhance the passenger experience and reduce ambient sound levels by elevating
the public area ceiling height with 66,000 cubic feet of space over the existing
102,000
o Create new customized airline ticket offices to optimize space utilization and
accommodate additional future airlines
o Replace HVAC, plumbing, and electrical systems with modern more energy
efficient components and materials for energy savings and enhanced comfort
o Create needed airline secondary operations office space
o Introduce airline shared-use check-in systems to maximize utilization for a portion
of the ticketing customer service positions and provide infrastructure to the
remaining positions for future airline utilization
Design Approvals Obtained
The City's Architectural Advisory Committee (AAC) reviewed this project, identified as
Minor Architectural Application, Case No. 3.2594 MAA, at their July 17, 2017, meeting.
The AAC considered the project in accordance with Section 94.04.00(D) of the Palm
Springs Zoning Code. The AAC recommended approval, subject to the following:
The findings were staff recommended approval with the condition that the "Baggage
Make-up" canopies, (covering the three outdoor carousels on the back of the building)
should be a simplified design meeting the operational functions required. The proposed
canvas material in a dome design is not consistent with adjoining elements of the main
terminal. A simple canopy structure with flat lines, which would not emphasize a
relative utilitarian function of the airport, would be sufficient. Staff recommends approval
of all other project elements." (The plans have been revised to reflect a simple canopy
structure as requested by the AAC).
Design Factors
This project's architecture embraces flight and complements Mid-Century Modernism.
Palm Springs Architect Donald Wexler designed the then named Palm Springs
Municipal Airport (now Palm Springs International, PSP) in 1964. Mr. Wexler was a
pioneer of Mid-Century Modernism and the PSP Airport Terminal was his most famous
public building and maintains enduring landmark status. A plaque mounted in the
airport lobby adjacent to the gift shop designates the main terminal's West fagade of as
Palm Springs Historic Site No. 70 - Class One. The plaque, as depicted below,
expresses the architectural intention:
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City Council Staff Report
November 15, 2017 - Page 5
Airport Terminal Ticketing Wing Renovation Project
SPRINGSPALM
AIRPORTINTERNATIONAL
WESTFACADE
Built in 1966
Donald Wexler,Architect
expressionAn .
brings a sense of flight to the terminal
entrance through a . . T00f,
floating
Pslat Springs Historic Site No.70-Class One
Designated May 13. W •
The design approach for the ticketing hall lobby is to embrace Wexler's Mid-Century
Modern design and reinforce the sense of flight. This is accomplished through the
shapes and materials used in the space. A unifying component is the sloped stretched
fabric ceiling that extends over the highly visual public circulation and ticket counter
queue areas. Its shape and slope invokes the underside of an airplane's wing. Gloss
painted architectural columns supporting tapered beams are evocative of aircraft
landing gear and wing struts. The extruded Ticket Counters are emblematic of style and
class yet configured for passenger and airline agent efficiency of transaction.
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The materials and colors selected are timeless and enduring, keeping in consonant with
those used by Donald Wexler when the airport first opened. All of the remodeled public
spaces will have carpet tile floors with rubber base to provide comfort and attenuate
noise especially during peak passenger gatherings. Some walls will be covered in stone
to match existing exterior original stone used on the terminal's historic fagade. Large
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City Council Staff Report
November 15, 2017 - Page 6
Airport Terminal Ticketing Wing Renovation Project
scale durable white wall tile is used adjacent to the transition floor ramp that allows
passage from the lower south ticketing area to the upper north ticketing area, while
white paint is used on low sections prone to damage. Ceilings are embellished with
durable white stretched taunt fabric with beams accented with neighboring 2x2
Acoustical Ceiling Tile over the Ticket Counters. Painted gypsum board ceilings with
recessed circular light fixtures, reminiscent of Wexler's original design, are applied in
the transition zone between the central lobby and upper ticketing hall, then again for
over the transition between the upper and lower Ticketing Halls. The resulting interiors
embrace and perpetuate the mid-century modernism and sense of flight that Mr. Wexler
envisioned for the terminal.
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View depicting transition from south to north ticketing areas
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Views depicting transition from the middle lobby to ticketing
New Baggage Handling System `BHS"
The centerpiece of the project, and most costly item, is the new Baggage Handling
System "BHS". As a golf destination, attracting many visitors each year to take
advantage of over one hundred golf courses throughout the Valley, PSP Airport must
accommodate one of the highest ratios of oversized luggage "golf bags" per airport
passenger in the country. This project's new BHS will eliminate the growing oversized
bag crowding that occurs in the non-public screening areas during peak operating
City Council Staff Report
November 15, 2017 - Page 7
Airport Terminal Ticketing Wing Renovation Project
periods. Efficiency and capacity enhancements will be achieved utilizing a combination
of modern baggage handling systems technology and strategic layout of the system
within the existing building wall parameters.
Currently there are three separate TSA screening areas, hidden from public view, each
with their own induction and baggage make-up run-outs. This segregated system layout
is far from optimum given the doubling of passengers since system's post 9111
inception. The new Baggage Handling System layout will optimize throughput capacity
and efficiency because it will retrieve baggage from all sixty new ticket counter
positions, including curbside bag drop-off, and convey all luggage to a single
consolidated in-line screening center. Then, a combination of sensors and belts will
automatically convey the baggage to the next available open TSA staffed screening
station. Luggage tags are then read by the smart operating system and then
automatically directed, delivered, and released to new larger airline retrieval carousels.
These new exterior loading carousels will be angled and tall enough to double stack
luggage for maximum capacity during peak load periods and enhance bag handling
ergonomics to reduce workplace fatigue and injuries, and save valuable time during the
aircraft loading process. One major benefit of this new more efficient system is that
airline on time flight departure schedules will be less prone to baggage handling
glitches. Fortification of luggage handling by a new system supports hub and spoke
airline networks in alignment with the goals of the Federal Aviation Administration's
National Airport System Plan.
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Baggage Handling System configuration
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City Council Staff Report
November 15, 2017 - Page 8
Airport Terminal Ticketing Wing Renovation Project
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City Council Staff Report
November 15, 2017 - Page 9
Airport Terminal Ticketing Wing Renovation Project
Introducing Airline Shared Use Technology
This project will include what the industry designates as "Shared Use" to optimize the
utilization of the ticket counter check-in positions. What this application of technology
allows is access and use of one customer service position by multiple airlines by
funneling their proprietary operating systems through a specially designed secure
software and hardware system. When a counter position is available, any one of the
airlines can activate it to process a flight check-in. Conventional use is when an airline
leases counter positions for its private use, which has been the status quo at PSP
Airport for decades. Integrating counter positions configured with Shared Use
technology eliminates exclusivity and opens up fixed assets to multiple airlines whose
proprietary systems are streamed on demand through the Shared Use. Utilization of
this Shared Use System allows the City to avoid costly "brick and mortar" building
expansions now and in the future. The project is planned to outfit all sixty new ticket
counters with the shared use infrastructure backbone, but only activate the twelve
positions in the lower south ticketing area because not all airlines opted to subscribe
right now. When other airlines do decide to use it in the future, the Shared Use System
can be easily activated with a common use workstation. The project also includes
installing Shared Use infrastructure to five of the gates on the Bono Concourse to better
accommodate some of the growing peak time gate demands.
Construction Schedule
The critical timing aspect of this Ticketing Renovation project is orchestrating a
construction phasing plan that minimizes impacts on airline operations. Peak season,
which occurs primarily during November through April, accounts for about seventy
percent of the airport's yearly two million passengers. Therefore, the May through
October period is the most logical period to start and complete the full project to avoid
peak season airline and passenger disruption.
The following factors are key in determining this project's timeline:
o Approval by the FAA for the new Passenger Facility Charge that will support the
bonds to fund the project
o The issuance of new PFC backed Bonds to fund the project, follows the PFC FAA
approval
o Construction of the minor phase one enabling. projects, which provide
supplemental space needed during main construction
o Prequalification of contractors associated with the main project's Baggage
Handling Systems and General Construction
o Bid process for the two main project contracts
o The projects major construction during off peak season
The enabling project, which was approved by City Council and already completed bid
phase, involves the building of additional airline operations space under the Bono
Concourse and outside the back of the ticketing wing. These must be in place prior to
the commencement of the full ticketing wing renovation to allow airlines to function
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City Council Staff Report
November 15, 2017 - Page 10
Airport Terminal Ticketing Wing Renovation Project
during the phased main construction that reduces available office space. The enabling
construction should be completed in early 2018. Based on the current status of all other
primary project elements and extraneous variables, it is projected that FAA approval of
the new PFC, which funds the project's new Bonds, will be completed in December of
2018. The Bond funding process then will follow the PFC approval with contractor
prequalification running parallel, followed by bids on the two elements of the main
construction, then award of the Baggage Handling Systems element in late 2018 to
address the six to nine month manufacturing and delivery lead time. Based on these
various factors, the major General Contractor construction phase will not likely
commence until May 2019 and be completed until fall of that same year.
The airline Airport Use and Lease Agreement approved by City Council sets the
framework for airline's approval requirements on capital projects. The airlines'
consensus process for the project began in 2010 with their participation in the FAA
Master Plan Update that Council approved in 2015. During that process, the airlines'
input was the impetus for creating a cost effective ticketing renovation project and all of
the Signatory Airlines have approved this project and participated in its development.
They also support the utilization of the $4.50 per ticket Passenger Facility Charge as the
means by which to fund the project's construction. The airlines strongly agree that the
project's completion during the slower time of the year is critical to minimizing
impedance on their operations. The 2019 project timeframe of between May and
October of 2019 is carefully planned to accommodate all the project objectives and
achieve completion prior to season as required for the airlines.
ENVIRONMENTAL IMPACT:
Section 21084 of the California Public Resources Code requires Guidelines for
Implementation of the California Environmental Quality Act ("CEQA"). The Master Plan
Update for the Palm Springs International Airport ("Master Plan") is considered a
"Project", and in accordance with the CEQA Guidelines, the City acting as "Lead
Agency" pursuant to CEQA, previously completed an environmental analysis of the
potential impacts resulting from implementation of the Master Plan. A Notice of Intent to
Adopt a Mitigated Negative Declaration ("MND") was previously filed, and on October
21, 2015, the City Council held a public hearing, and independently reviewed and
considered the information contained in the MND prior to its review and approval of the
Master Plan, and adopted Resolution No. 23908, adopting and ordering the filing of a
Mitigated Negative Declaration for the Master Plan.
As these capital projects implement the Master Plan, no further environmental analysis
pursuant to CEQA is necessary.
ZQ
City Council Staff Report
November 15, 2017- Page 12
Airport Terminal Ticketing Wing Renovation Project
FISCAL IMPACT:
The Design Development phase has generated a total project construction cost
estimate of approximately $25,900,000. The plan is to use FAA approved and airline
supported Passenger Facility Charge ("PFC") backed bonds to fund the project, in
addition to annual FAA grant funds as they are available. The formulation of the
financing plan was a product of the professional services contract previously authorized
by City Council in December 2016, retaining Ricondo Associates to conduct a financial
feasibility and complete the PFC approval process. This funding program will not
impose additional fees to passengers as it will utilize the existing PFC of$4.50.
SUBMITTED e"
I
Marcus L. Full r, &A, PA., P.L.S. Thomas olan
Assistant City Manager Executive Director, Airport
David H. Ready, Esq., P
City Manager
Attachments:
1. October 21, 2015, staff report
2. August 3, 2016, staff report
3. May 3, 2017, staff report
4. Power Point Presentation
' 11
Attachment 1
EpALM S
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c4<rFoaN�P CITY COUNCIL STAFF REPORT
DATE: October 21, 2015 PUBLIC HEARING
SUBJECT: APPROVAL OF THE CITY OF PALM SPRINGS AIRPORT MASTER
PLAN UPDATE AND ADOPTION OF A MITIGATED NEGATIVE
DECLARATION
FROM: David H. Ready, City Manager
BY: Department of Aviation
SUMMARY
An action to address the California Environmental Quality Act (CEQA) Initial Study for
the Palm Springs International Airport Master Plan Update.
RECOMMENDATION:
1. Open the public hearing and take testimony.
2. Close the public hearing and adopt Resolution No. , "A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA,
ADOPTING A MITIGATED NEGATIVE DECLARATION (MND) AND
APPROVING THE MASTER PLAN UPDATE FOR PALM SPRINGS
INTERNATIONAL AIRPORT."
RELATED PRIOR ACTIONS:
Related Relevant PSP Master Plan Prior Actions
08. `94 The original Palm Springs International Airport Master Plan was completed and adopted by
the City Council.
5.07.03 The Palm Springs International Airport Commission approved the Master Plan Update,
5.28.03 The Planning Commission approved the Master Plan Update as recommended.
7.02.03 The City Council adopted the 2003 Airport Master Plan Update.
3.10.09 The Historic Society Preservation Board (HSPB) voted 5-1 to recommend that Council
designate the west facade of the airport as a Class 1 Historic Site.
5A3.09 The City Council designated the west facade of the Palm Springs International Airport as a
Class 1 Historic Site.
4.16.14 The Airport Commission reviewed the updated Mitigated Negative Declaration and Master
Plan.
5,08.14 The Riverside County Airport Land Use Commission (ALUC) reviewed and found the
Airport Master Plan Update consistent with Land Use Compatibility Plan.
ITEM NO.
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City Council Staff Report
October 21, 2015—Page 2
Airport Master Plan Mitigated Negative Declaration
5.13.14 The HSPB reviewed the proposed Master Plan Update; it was recommended that any
tans for changes to the front fa ade would be presented to the HSPB at a future date.
5.28.14 The Planning Commission recommended approval of the Mitigated Negative Declaration
and recommended approval of the Master Plan Update to the City Council.
11.05.14 The City Council reviewed the Master Plan Update for informational purposes and
recommended changes, specifically related to avoiding impacts to the historic terminal
fa ade and centralizing rental car facilities in their existing location.
03.04.15 The City Council reviewed the revised Recommended Alternative in the Master Plan
Update,
09.30.15 1 The Palm Springs International Airport Commission voted to recommend the Mitigated
Negative Declaration for the Master Plan Update to City Council for consideration.
STAFF ANALYSIS:
The Federal Aviation Administration (FAA) mandates that airports receiving Airport
Improvement Program Grant funding maintain an Airport Master Plan with the
appropriate environmental analysis and clearance in order to be eligible for funding of
related future capital projects. As taken directly from the FAA Regulatory Guidance AC
No. 150/5070-66: "An airport master plan is a comprehensive study of an airport and
usually describes the short-, medium-, and long-term development plans to meet future
aviation demand... The goal of a master plan is to provide the framework needed to
guide future airport development that will cost-effectively satisfy aviation demand..."
Consistent with the Federal Aviation Administration's guidance, the Airport Master Plan
Update was prepared by a qualified airport planning firm: HNTB Corporation, under the
approval and funding of the FAA Western Region Airport District Office. The elements of
the plan are comprehensive and include essentially six major areas of emphasis:
✓ Inventory of Existing Conditions
✓ Aviation Activity Forecasts
✓ Facility Requirements
✓ Master Plan Alternatives
✓ Alternatives Evaluation
✓ Recommendations and Implementation
In addition to using these core guidelines established by the Federal Aviation
Administration, the following City Ordinance was also utilized as guidance for the plan:
PALM SPRINGS INTERNATIONAL AIRPORT
AIRPORT ORDINANCE
(ORD. 1693 § 2, (PART), 2006)
• Plan, Manage, Operate, Finance, and Develop the Airport in a manner consistent
with the adopted goals and policies of the City Council;
• Provide the residents of the city of Palm Springs and the Coachella Valley with
access to the nation's aviation system;
• Preserve and enhance the City's status as a premier tourist destination;
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City Council Staff Report
October 21, 2015- Page 3
Airport Master Plan Mitigated Negative Declaration
• Ensure the Airport's long term financial health;
• Protect and promote the health, safety, security, and general welfare of the public
consistent with all applicable Regulatory Measures;
• Encourage the development and operation of General Aviation businesses and
the provision of quality aviation products, services, and facilities to the public at
the Airport; and
• Ensure that the Airport is operated for the use and benefit of the public and made
available to all types, kinds, and classes of aeronautical activity on fair and
reasonable terms and without unjust discrimination.
This current Master Plan Update was initiated through a City Council approved FAA
grant and then prepared by HNTB Corporation, a consultant and scope of work that was
authorized by the FAA in 2011. Since this time, the ensuing environmental review
(CEQA) Initial Study process has been completed as required prior to the City Council
formally adopting the plan. Along with the Master Plan adoption being considered today,
the action here includes the adoption of a Mitigated Negative Declaration (MND)
associated with the CEQA Initial Study process.
A copy of the MND was made available to the public with notice published on March 20,
2014, in the local newspaper, and a full copy for public review at the Palm Springs
Library and also at the Department of Planning Services. Other public meeting
opportunities have included the Riverside Airport Land Use Commission meeting on
May 8, 2014, and the Airport Commission meeting in Council Chambers on April 16,
2014. Additionally, a special Airport Commission Meeting was held in the City Council
Chambers on September 30, 2015, for a final review of the Master Plan and
Environmental Review prior to this submission to the City Council. Moreover, working
through the ONE-PS neighborhood involvement organization, invitations were provided
to abutting airport neighborhoods.
MASTER PLAN UPDATE - PROCESS AND FINDINGS:
The Master Plan process facilitates the FAA's goal of "providing the framework needed
to guide future airport development that will cost-effectively satisfy aviation demand,
while considering potential environmental and socioeconomic impacts." The process
identified a series of goals and objectives aligned with existing City of Palm Springs
policy.
An FAA-approved 20-year aviation activity forecast was prepared early in the process to
project future passenger enplanements and total airport operations. The PSP aviation
activity forecast indicates the potential for growth at PSP in the long term over the next
20 years. Total domestic and international enplanements are forecast to increase by an
average annual 3.1 percent. This forecast is used to identify critical facility requirements
that will be necessary to address passenger demand.
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City Council Staff Report
October 21, 2015-Page 4
Airport Master Plan Mitigated Negative Declaration
Facility requirements were prepared for all functional airport components (airside,
terminal, landside, general aviation, support and maintenance.) Improvements are
identified as required in the terminal baggage claim and baggage transfer areas due to
peak passenger loads and growing congestion. The facility analysis highlighted that
accommodating PSP growth requires key terminal and landside improvements,
particularly in these areas of baggage claim and luggage transfer, ticketing lobby
circulation, rental car vehicle pickup lots, car rental customer service areas, and rental
car service areas. The Facility Requirements identified that the Airport's airfield has
adequate size and capacity to serve forecast operations beyond 2028 and therefore no
runway, taxiway, or apron expansion is necessary.
As part of the Master Plan process, one alternative was developed that provides a plan
for near-term improvements at PSP while two alternatives were developed that provide
plans for long-term improvements at PSP. The Alternatives Analysis in the Master Plan
Update included a concept refinement process, which involved key airport tenants and
stakeholders. The near-term plan was developed to address the near-term constraints
and functional deficiencies with rental car facilities and the terminal processor in a
financially prudent manner, while the long-term development alternatives meet aviation
activity forecast demand through 2028.
The alternatives were evaluated based on criteria developed during the goals and
objectives phase of the Master Plan, subjective ratings, cost estimates, and financial
feasibility. An outcome of the master planning process is the recommendation of an
Airport development plan. The preferred master plan alternative will address predefined
goals and objectives, the aviation activity forecast demand, and the identified facility
requirements. The alternatives were presented to the nineteen-member Airport
Commission and unanimously approved. The recommendation was to proceed with the
environmental phase analysis. The project elements from the Immediate Action Plan
were depicted on an Airport Layout Plan (ALP) approved by the FAA. The City Council
was presented with the No Action (No Build), Immediate Action Plan, Expand in Place,
and New Processor Alternatives on November 4, 2014.
During the environmental review, changing economic conditions and the public
commentfreview process, including comments and direction provided by City Council,
led to revisions of various aspects of the near-term Recommended Alternative. The
Master Plan Update has been amended to reflect these changes. The revised Master
Plan Update Recommended Alternative is presented below and described in an
addendum chapter in the Master Plan Update:
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City Council Staff Report
October 21, 2015—Page 6
Airport Master Plan Mitigated Negative Declaration
ENVIRONMENTAL ASSESSMENT AND DETERMINATION:
The proposed Airport Master Plan Update and the associated improvements were
deemed a "Project" under the guidelines of the California Environmental Quality Act and
the Environmental Initial Study was prepared for the project. The Initial Study was
mailed to State and Local Agencies and interested parties for review and comments in
March 2014. It was determined in the Initial Study that with the incorporation of the
mitigation measures, the proposed project will not result in a significant impact to the
environment.
The CEQA Initial Study has been revised to reflect the City Council updated
Recommended Alternative. Consistent with the initial determination, it was subsequently
determined in the revised Initial Study, that with the incorporation of mitigation
measures, the proposed project will not result in a significant impact to the environment.
Revisions to mitigation measures were focused on the cultural resources section in
response to public and City Council comments resulting in a modification to the Master
Plan. Pursuant to Section 15064.5 "Determining the Significance of Impacts on
Historical and Unique Archeological Resources", the main terminal of the Palm Springs
International Airport is a historic resource under CEQA because it is listed in the local
register of historic resources. With the revisions in the Recommended Alternative and
mitigation measures included in the Initial Study and Mitigated Negative Declaration, the
project will not have an adverse impact on the airport and in particular to the main
terminal or other historic resources or elements of the airport. The fagade of the main
terminal was originally identified to be subject to a ticketing wing widening. However,
based on direction received from Council, this plan was removed from the program and
the fagade will not be disrupted in any manner.
Although the Master Plan Update does not change airfield facilities or include projects
that enhance the airport's capacity to accommodate aircraft, at the City Council's
request, the CEQA study does include an analysis of existing and future noise
exposure, known as NEMs (Noise Exposure Maps). The updated noise contours
include a detailed analysis of the existing and forecast fleet mix, including military
aircraft. The existing and forecast noise contours remain primarily over airport property
or compatible land uses (commercial, industrial, etc.). The residential areas that are
impacted by the noise contours were part of the Airport's previous noise mitigation
(sound insulation) program. Prior to program closeout in 2004, all property owners were
offered participation in the program. The NEM was conducted in full accordance with
the FAA regulatory methodology.
On Wednesday September 30, 2015, the Airport Commission held a Special Meeting in
the Council Chambers and email notices of the meeting were sent out to the ONE-PS
neighborhood organization email list on file with the office of Neighborhood Services.
Approximately twenty citizens were in attendance at the meeting and the Airport
Commission voted unanimously in favor of recommending moving forward with adoption
of the program and related CEQA study.
18
City Council Staff Report
October 21, 2015—Page 7
Airport Master Plan Mitigated Negative Declaration
FISCAL IMPACT:
When looking at the identified recommended capital improvements, they can be
segregated into two areas of fiscal sourcing. One source is consisting of those elements
within the terminal that are eligible for funding by the Federal Aviation Administration,
the same source that has funded many other PSP Airport improvements in the past.
Because Palm Springs International Airport is part of the National Airport System Plan
and a fully certified Airline Airport in good standing, the terminal improvements identified
in the Recommended Alternative are within the eligibility parameters of this funding.
The other landside improvements associated with the car rental facilities are eligible for
funding under California's regulated Customer Facility Charge (CFC) program, which
the Airport has previously been approved for and collecting. The balance in this fund is
over $10,000,000. Based on this current balance, rate of collections, and forecast of
activity, the CFC program will support the future project.
Although subject to final design and bidding requirements, an order of magnitude cost
estimate for the next five year Airport Master Plan capital costs are as follows:
• Terminal Ticketing Area $21-22 million
• Rental Car Expansion/Structure $24-25 million
Thomas Nolan, A.A.E. David H. Ready, Esq.
Executive Director, Airport City Manager
19
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM SPRINGS ADOPTING A MITIGATED NEGATIVE
DECLARATION (MND) AND APPROVING THE MASTER
PLAN UPDATE FOR PALM SPRINGS INTERNATIONAL
AIRPORT.
WHEREAS, the original Palm Springs International Airport Master Plan was
completed and adopted by the City Council in August 1994; and
WHEREAS, the Palm Springs International Airport Commission approved Master
Plan update on May 07, 2003; and
WHEREAS, the Planning Commission approved the Master Plan Update as
recommended on May 28, 2003; and
WHEREAS, the City Council adopted the 2003 Airport Master Plan update on
July 2nd, 2003; and
WHEREAS, the Historic Site Preservation Board voted 5-1 to recommend that
Council designate the west fapade of the airport as a Class 1 Historic Site on March 10,
2009; and
WHEREAS, the City Council designated the west fagade of the Palm Springs
International Airport as a class 1 Historic Site on May 13, 2009; and
WHEREAS, the Palm Springs International Airport Commission approved Master
Plan Update on Jan 13, 2010; and
WHEREAS, the current Master Plan update was initiated through an FAA grant
accepted by City Council, prepared by HNTB Corporation, and authorized in scope by
the FAA in 2011; and
WHEREAS, the Airport Commission reviewed Mitigated Negative Declaration
and Master Plan on April 16, 2014; and
WHEREAS, the Riverside County Airport Land Use Commission (ALUC)
reviewed and found the Airport Master Plan Update consistent with Land Use
Compatibility Plan on May 08, 2014; and
WHEREAS, the Historic Board Preservation Site reviewed the proposed Master
Plan Update; any plans for changes to the front fagade will be presented at a future date
on May 13, 2014; and
WHEREAS, the Planning Commission of the City of Palm Springs reviewed the
Mitigated Negative Declaration and recommended approval of the Master Plan Update
to the City Council on May 28, 2014; and
20
Resolution No,
Page 2
WHEREAS, the City Council reviewed and directed revisions to the Airport
Master Plan Update on November 5, 2014; and
WHEREAS, the City Council again reviewed the final revisions to the Airport
Master Plan Update prior to the commencement of the final CEQA public hearing on
March 4, 2015; and
WHEREAS, the Airport Commission reviewed the Mitigated Negative Declaration
and revised Master Plan on September 30, 2015.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PALM SPRINGS DOES
HEREBY RESOLVE AS FOLLOWS:
Section 1:
Pursuant to the California Environmental Quality Act (CEQA) Guidelines, the Palm
Springs International Airport Master Plan Update has been deemed "a project"; an initial
study was prepared, notices of the report were sent to all applicable agencies. A Notice
of Intent to Adopt a Mitigated Negative Declaration was filed. The City Council
independently reviewed and considered the information contained in the MND prior to
its review of this Project and the MND reflect the City Council's independent judgment
and analysis. Furthermore, it was determined in the Initial Study that with the
incorporation of mitigation measures, the proposed project will not result in a significant
impact to the environment. The City Council finds that the Palm Springs International
Airport Master Plan Update includes proposed mitigation measures identified in the
MND, and such measures will reduce all potentially significant impacts to less than
significant. The City Council adopts the Mitigated Negative Declaration as the
controlling environmental document for the Palm Springs International Airport Master
Plan Update.
Section 2:
The City Council approves and adopts the Palm Springs International Airport Master
Plan Update.
ADOPTED THIS 21st DAY OF OCTOBER, 2015.
David H. Ready, City Manager
ATTEST:
James Thompson, City Clerk
21
Resolution No.
Page 3
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF PALM SPRINGS )
I, JAMES THOMPSON, City Clerk of the City of Palm Springs, hereby certify that
Resolution No. is a full, true and correct copy, and was duly adopted at a regular
meeting of the City Council of the City of Palm Springs on
by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
James Thompson, City Clerk
City of Palm Springs, California
22
Palm Springs International Airport
Master Plan Update &
Initial Study/Mitigated
Negative Declaration w u
Y �
City of Palm Springs
r.
Airport Commission
September 301h, 2015
a�
PALM SPRINGS!"iIEfiNAT10"iAL AtRn;IH:
�._ _ MUM PWI,"IA'F
IJ
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Overview
The master plan process was conducted in accordance with
FAA guidance and subsequently reviewed and approved by
FAA. To be forwarded to City Council for review.
The Master Plan Update Recommended Alternative has been
revised, based on direction from City Council.
The updated Recommended Alternative was presented to the
Airport Commission and City Council in March 2015.
The environmental analysis for the Initial Study/Mitigated
Negative Declaration (IS/MND) has been updated to reflect
the Recommended Alternative. /
I
r.�
Study Chronology
2010 Master Plan Update A!rport Commission recommendation for Environment;;; Fr
b_idies
2011 NEPA and CEOP. �nitiai environmental studies(biological resources, historic and
Initiation
2012 NEPAICEQf, !ethnical analyses, alternatives refinement, coordination with
FAA. State Historic Preservation Office, Agua Caliente
e..e
2013 NEPAtCEQA i ethnical analyses: alternatives refinement.coordination with
FAA.
:ompletion of CEQA Initial Study/Mitigated Negative
2014 Declaration; Airport Commission. Planning Commission.
,Pk!CEQA
Site Prese;
I Via ste, IIi,i �_w aIf"' is com pie IIUI ai Cali_:, d c ViUlV�.
2015 UpdateiNEPAtCEQA of Rocomnir'nded Alter nt;vr' „ n of
N
C]I
Revised Recommended Alternative
Terminal Proposed Improvements
• Expand terminal building by 60' to the north; accommodate rental car
counters and USO to allow for baggage claim device expansion.
• Reconfigure interior of ticketing wing; remodel Airline Ticket Office
(ATO) space to allow for circulation area expansion.
• Construct a supplemental 5,000+ sq. foot building behind the terminal
to accommodate displaced ATO functions.
Landside Proposed Improvements
• Reconfigure the existing Ready/Return lot to accommodate a Quick
Turn Around (QTA) facility and structured parking and ready/return.
• Maintain existing maintenance facilities.
• Reconfigure and expand parking areas along Kirk Douglas Way.
• Maintain Airport access via Baristo Road.
PnUr srriNcs
renSrEit�'�nr.
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Terminal — Existing (ticketing wing )
ul
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o.411ne rpAelcm�
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;"W.SacwIty CI'WIl c� ARID
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�R PALM SPRINGS
t MASTER PLAN
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Terminal - Recommended Alternative
Legend
Supplemental ATO •.;;�
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..� ..... ........ ..... ". ..,��q•�..
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Expansion of
Baggage Claim na..earq z:".� s.or+M.aoreomae.ww.sea. m
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Extension of
Future Ticketing
USO Circulation Area
Interior Terminal Reconfiguration Alternative
7r� Fptne 3
_ Palm Springs International Anpon
M svl�roa Master Plan
i
Landside - Recommended Alternative
Consolidated Rental
... ... _ Car Ready/Return _._. . . ._� •.Of
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e _ f
Terminal
Improvements
Reconfigured
a :.. , .>r� `�`� � �k'• Parking
y` f Relocated Customs
fIle and Border ;'� ir
;`
Protection Building ,•day'- ��� ,,
�X s`_ k •.aur...+w. mm�. ...r --- �.�a.n�.. Recommended Alternalive
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�_.«...arm, - w..�..... Palm Springs International Auport
ti F
Master Plan
Master Plan Update Summary
The Master Plan Update was a technical analysis, completed in
accordance with FAA requirements, to identify short and long term needs
at PSP.
It provides a blueprint based on reasonable forecasts; does not commit
PSP to specific projects.
The Master Plan Update focuses on Landside and Terminal; PSP airside
facilities can accommodate future growth.
The Master Plan Update identifies conceptual projects that are subject to
further design and review.
The Master Plan Update is subject to a CEQA environmental review.
' ?�
_ }R PALM SPRINGS
MASTER PLAN
C,�
CEQA Initial Study
What is CEQA
California Environmental Quality Act is a statute that requires state and
local agencies to identify the significant environmental impacts of their
actions and to avoid or mitigate those impacts, if feasible.
Why a CEQA analysis is necessary
� The Master Plan Update and associated projects are deemed a "project"
under CEQA guidelines.
Level of CEQA Analysis
-Y- Preliminary Analysis leading to Mitigated Negative Declaration or EIR.
•
f.a.)
�.r
Environmental Analysis
Less than
Potentially Significant Impact Less than
CEQA Environmental Factors No Impact
Significant Impact with Mitigation Significant Impact
Incorporated
Aesthetics
!Agricultural Resources
IAir Quality i
Biological Resources
Cultural Resources
Geology/Soils
Greenhouse Gas Emissions
Hazards&Hazardous Materials
Hydrology/Water Quality
Land Use/Planning
Mineral Resources
Noise
Population/Housing
Public Services _
Recreation
Transportation/Traffic
Utilities/Service Systems
#R_ PALM SPRINGS
MASTER PUN
W
N
Mitigation Measures
ErrviranmenW Resource
MMAQ-1 Require construction contractors to use low polIuting equipment
.
Air Quality MMAQ-2 Require construction contractors to use low polluting architectural coatings.Use
super compliant VOC coatings for all architectural applications.
Pre-construction survey for burrowing owls,perthe CDFG Code,the META,and the
Biological Resources MM BIO-1 Coachella Valley Multiple Species Habitat Conservation Plan(CVMSHCP);clear study
area outside bird nesting season.
Terminal modifications should utilize historically accurate materials and be designed
MMCUL-1 and constructed in a manner that is compatible with and sympathetic to the original
design.
Cultural Resources' MMCUL-3 Consult a certified archaeologist to determine the appropriate treatment of any
previously undocumented archaeological materials orfeatures.
MMCUL-4 Follow State Health and Safety Code Section 7050.5 regarding the discovery of human
remains.
Greenhouse Gases Consistent with MMAQ-1 and MMAQ-2.
Hydrology and Water Quality MMHYD-1 Prior to the approval of a grading permit,a hydrology analysis of the project shall be
,
reviewed by the City Engineer for review and approval.
Land Use MM LU-1 Review and approval of MPU by the Riverside County Airport Land Use Commission
for consistency with the Airport Land Use Compatibility Plan.
Noise MM NOl-1 Follow guidelines regarding construction activities.
'Note:MM CUL-2 was removed with revisions to the Recommended Alternative
A PALM SPRINGS
i FAASTER PLAN
W
W
Mitigation Measures
The Initial Study/Mitigated Negative Declaration (Revision)
concluded that the project has limited potential to degrade
the quality of the environment.
Through implementation of mitigation measures BIO-1 ,
CUL-1 , and CUL-3, impacts to biological and cultural
resources identified within the project limits will be reduced
to below a level of significance.
By adhering to City design standards and policies, the
project will ensure that the potential to degrade the
environment will be minimized.
fq PAUf SPRINGS
Environmental Analysis - Noise
CEQA study includes an analysis of both aircraft noise
and construction noise.
--k Measured using the 65 Community Noise Equivalent
Level (CNEL) Noise Exposure Contour.
$ Considers all aircraft activity, including military.
$ Implementation of the projects in the MPU do not increase
noise.
Resulting noise exposure contours introduce no new
incompatible land uses.
One mitigation measure associated with construction
noise.
PALf,'SPHIM INIERNATIONAL AIRPORT
2..J
;Ji
Environmental Analysis - Noise
1999* 2015 2020
(Forecast)
F7'
ILA ;Y
7% 10
w
-a-Ir
\ y y
1
♦ 3 z y v. 49 i
�z
M
u
r
h .
y
F
111,700 ops*; 1.3 sq mi 56,580 ops; 61,802 ops (forecast);
0.89 sq mi 0.93 sq mi
PALM SPRINGS i"i1EPPiA1i0DiAl AN?POR1
k '1999 noise contour and operations as forecast by the 1993 study. WAS1111111 FILM J'OR!'
W
CT1
Environmental Analysis - Noise
E"&uet-Gl ub
t28 residential homes efi gibWparticipated
In sound insulation programT�-f$'
t y I
1 E t{ 1
1
l I
�`I�iSta V:IInO .m•r��I
�r T "
Two single-family homes and three
vacant lots eiligibleiparticipated
t �. .. in voluntary acquisition program
i.E Tach4vdh
Resulting noise exposure contours introduce no new
incompatible land uses.
Areas in which the 65 CNEL contour reaches have
participated in previous voluntary mitigation programs by
the City of Palm Springs.
i:,.Y
CEQA IS/MND Status
Public Circulation
The Initial Study/Mitigated Negative Declaration was initially submitted to
the State clearinghouse; Included a public review period; additional
presentations to the HSPB, Planning Commission and City Council.
Revised IS/MND
The CEQA Initial Study/Mitigated Negative Declaration has been revised
to reflect the updated Recommended Alternative; the revision resulted in
a net reduction of potential impacts and is ready for City Council
adoption.
70!
_ PALM,SPMNG,
� .' rnassrn vc;.r,
c.a
Following City Council Approval :
Begin Advanced Planning/Programming
Design
Construction
a
PALM SPRINGS
MASTER PLAN
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NOTICE OF PUBLIC HEARING
CITY COUNCIL
CITY OF PALM SPRINGS
CASE 5.1319-MPU
THE PALM SPRINGS INTERNATIONAL AIRPORT MASTER PLAN UPDATE
AND ADOPTION OF A MITIGATED NEGATIVE DECLARATION
NOTICE IS HEREBY GIVEN that the City Council of the City of Palm Springs, California, will
hold a public hearing at its meeting of October 21, 2015. The City Council meeting begins at
6:00 p.m., in the Council Chamber at City Hall, 3200 East Tahquitz Canyon Way,
Palm Springs.
The purpose of this hearing is to consider a request by the City of Palm Springs for the Palm
Springs International Airport Master Plan Update that includes enhancement of the airport's
ticketing, baggage claim and car rental facilities.
ENVIRONMENTAL DETERMINATION: A Mitigated Negative Declaration (MND),
(State Clearinghouse No. 2002071114) has been prepared for this project under the guidelines
of the California Environmental Quality Act (CEQA) and will be reviewed by the City Council at
the hearing. Members of the public may view this document at the Planning Services
Department, City Hall, 3200 East Tahquitz Canyon Way, Palm Springs, and submit written
comments at, or prior to, the City Council hearing.
REVIEW OF PROJECT INFORMATION: The staff report and other supporting documents
regarding this project are available for public review at City Hall between the hours of 8:00 a.m.
and 6:00 p.m., Monday through Thursday. Please contact the Office of the City Clerk at
(760) 323-8204 if you would like to schedule an appointment to review these documents.
COMMENT ON THIS APPLICATION: Response to this notice may be made verbally at the
Public Hearing and/or in writing before the hearing. Written comments may be made to the City
Council by letter(for mail or hand delivery) to:
James Thompson, City Clerk
3200 E. Tahquitz Canyon Way
Palm Springs, CA 92262
Any challenge of the proposed project In court may be limited to raising only those issues
raised at the public hearing described in this notice, or in written correspondence delivered to
the City Clerk at, or prior, to the public hearing. (Government Code Section 65009[b][2]).
An opportunity will be given at said hearing for all interested persons to be heard. Questions
regarding this case may be directed to Edward O. Robertson, Principal Planner, at
(760) 323-8245.
Si necesita ayuda con esta carta, porfavor (lame a la Ciudad de Palm Springs y puede hablar
con Felipe Primera, telefono (760) 323-8253.
mes Thompson, City Clerk
44
;Oe pplM Sp4 \
Department of Planning Services t.
4a•a...
Vicinity Map
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9
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I
CITY OF PALM SPRINGS
45
Kathie Hart
From: Joanne Bruggemans
Sent: Wednesday,October 07, 2015 2:51 PM
To: Desert Park Estates; Racquet Club South; Movie Colony East;Sunrise Vista Chino; El Rancho Vista
Estates;Sunmor; Demuth Park;Sunrise Park;Gene Autry; Little Beverly Hills
Cc: Flinn Fagg; Edward Robertson;Kathie Hart;Cindy Berardi
Subject: Case 5.1319 MPU-Palm Springs International Airport Master Plan
Attachments: 5.1319 MPU Airport Master Plan 10 21 15.pdf
To All—
Please find the attached Public Hearing Notice of the City Council for October 21,2015 of the proposed project within a
mile of your neighborhood organization.
Thank you,
J
Joanne H Bruggemans
City of Palm Springs
Planning Services Department
3200 E.Tahquitz Canyon Way, Palm Springs,CA 92262
Tel: (760) 323-8245 Fax: (760)322-8360
Email: loanne.brupaemans@palmspringsca Rov
t 46
CITY OF PALM SPRINGS
PUBLIC NOTIFICATION
•CYIIIOW`'•
Date: October 7, 2015
Subject: Airport Master Plan Update
AFFIDAVIT OF PUBLICATION
I, Kathie Hart, MMC, Chief Deputy City Clerk, of the City of Palm Springs, California, do
hereby certify that a copy of the attached Notice of Public Hearing was published in the
Desert Sun on October 10, 2015, 2015.
1 declare under penalty of perjury that the foregoing is true and correct.
y�Afi
Kathie Hart, MMC
Chief Deputy City Clerk
AFFIDAVIT OF POSTING
1, Kathie Hart, MMC, Chief Deputy City Clerk, of the City of Palm Springs, California, do
hereby certify that a copy of the attached Notice of Public Hearing was posted at City Hall,
3200 E. Tahquitz Canyon Drive, on the exterior legal notice posting board, and in the Office
of the City Clerk on October 7, 2015.
1 declare under penalty of perjury that the foregoing is true and correct.
YIL 9r$
Kathie Hart, MMC
Chief Deputy City Clerk
AFFIDAVIT OF MAILING
I, Kathie Hart, MMC, Chief Deputy City Clerk, of the City of Palm Springs, California, do
hereby certify that a copy of the attached Notice of Public Hearing was mailed to each and
every person on the attached list on October 7, 2015, in a sealed envelope, with postage
prepaid, and depositing same in the U.S. Mail at Palm Springs, California.
(608 notices)
I declare under penalty of perjury that the foregoing is true and correct.
Kathie Hart, MMC
Chief Deputy City Clerk
47
THE PALM SPRINGS INTERNATIONAL AIRPORT
UPDATED MASTER PLAN
IS ON FILE IN THE OFFICE OF THE CITY CLERK
48
Attachment 2
4 �
►°v ALM s/0P
•,y
� fa
V N
f R
Cq``IF0let
CITY COUNCIL STAFF REPORT
DATE: August 3, 2016 CONSENT AGENDA
SUBJECT: ACCEPT FAA GRANT No. 3-06-0181-054-2016 FOR AIRPORT
PROJECTS, AND APPROVE AMENDMENT No. 6 IN AN AMOUNT OF
$2,554,344 FOR A PROFESSIONAL SERVICES CONTRACT TO
DESIGN AIRPORT TICKETING WING RENOVATION, AIRFIELD
ELECTRICAL UPGRADES AND TAXIWAY J PAVEMENT
REHABILITATION
FROM: David H. Ready, City Manager
BY: Department of Aviation
SUMMARY
This action contains two key tasks relevant to the 2016 Federal Airport Improvement
Grant Project: the award of the design contract and the approval of the Federal Aviation
Grant to fund the project elements. The design services contract amendment No. 6
considers both the airfield electrical and taxiway work, along with the terminal design
project, consistent with Airport Master Plan.
RECOMMENDATION:
1. Approve acceptance of Federal Aviation Administration AIP Grant No. 3-06-
0181-054-2016 in the amount of$2,554,344;
2. Approve Contract Amendment No. 6 to Parsons Brinckerhoff, Inc. Agreement No.
6256 Airport Consulting for the design and bid services on the Terminal Ticket
Wing Renovation, Airfield Electrical Systems Upgrade, and Taxiway J Pavement
Rehabilitation and in the amount not to exceed $1,922,380;
3. Authorize the City Manager to execute all necessary documents including up to
ten percent (10%) additional change order work as required to address changes
in the project scope.
STAFF ANALYSIS:
In late 2015, Council adopted the updated and FAA approved Airport Master Plan. This
plan identified a need to renovate the interior of the airport's terminal ticketing area to j
ITEM NO. l�
50
City Council Staff Report
August 3, 2016—Page 2
Accept FAA Grant No. 3-06-0181-054-2016,
Award Design Terminal Ticket Wing Improvements,
Airfield Electrical Upgrades, and TWY J Rehabilitation
create additional floor space in the public circulation and passenger check-in queuing
areas. These areas are constrained due to the passenger growth of the airport. To
accomplish these stated Master Plan objectives, the City's contracted professional
airport services firm of Parsons Brinckerhoff Aviation will need to be engaged, through a
contract amendment to complete all the design and final bid documents.
The Federal Aviation Administration mandates that grant funded commercial service
airports, of which Palm Springs International qualifies, conduct an open solicitation
every five years for the purposes of selecting and hiring a qualified architectural,
engineering, and planning consultant having proven experience in airport projects. In
compliance with the Federal Aviation Administration mandate to have an open and
qualified selection of a new consultant, the Procurement Division conducted a formal
Statement of Qualifications (SOQ) 03-12 process that commenced on March 27, 2012.
The solicitation was posted to the City's website, directly sent to twelve (12) firms, and
advertised in The Desert Sun and a national Aviation trade journal. The City received
five (5) submittals and after careful review by an Evaluation Committee consisting of
Airport Management, Airport Commissioners, and a nationally recognized Airport
industry engineering consultant, they unanimously selected Parsons Brinckerhoff as the
highest ranked firm and commenced with contract negotiations. Aside from being
nationally recognized with extensive experience in the field of airport projects, this firm
has a proven track record of similar projects in Southern California, maintains a large
contingent of staff within an hour's drive of Palm Springs, and has staff with previous
experience with projects at the Palm Springs International Airport.
This "as-needed" agreement is amended each time there is an airport project. As each
airport project materializes, the level of effort scope is developed in accordance with
FAA guidelines, and then the contracted hourly rates are applied to formulate the total
contract amount. The total contract scope is then reviewed by an FAA authorized
independent fee estimator to determine if the level of effort is sufficient for the project
and justified. Hourly rates developed by the professional airport projects fee estimator
are also used as a basis to verify the firm's rate structure is reasonable. All federal
contractors receiving federal grants are under the scrutiny of the General Services
Administration.
Over the course of the on-call professional services contract, Parsons Brinckerhoff
Aviation has been engaged for the following past projects: Terminal apron design,
Airfield thermoplastic markings, Airport Use and Lease Agreement development,
Terminal apron construction, checked baggage study for the Transporation Security
Administration, Runway 13/31 design, and Airport security system upgrades to include
cameras, flight information displays and a new paging system_ All projects have been
successful.
51
City Council Staff Report
August 3, 2016—Page 3
Accept FAA Grant No. 3-06-0181-054-2016,
Award Design Terminal Ticket Wing Improvements,
Airfield Electrical Upgrades, and TWY J Rehabilitation
In order to create the added interior space and not disturb the existing terminal building
exterior, the design team will follow the Master Plan concept of adding a small free-
standing separate structure to the terminal's airside, out of public view, so that TSA bag
screening operations can move out of the congested terminal building. The space freed
up by this TSA relocation will then be remodeled, along with remaining ticketing area
interior, to create the needed additional public circulation and queuing space. During the
remodel, the latest technology for airline ticket counter operations will be incorporated
into the work, along with other features that enhance the passenger check-in
experience and facilitate efficient airline operations.
During the City Council's previous Master Plan review process, there was considerable
discussion and direction from Council that the design of this project preserve and in no
way change the front fagade of the terminal building.
An important facet of this ticketing renovation project is creating a phasing plan which
minimizes the effect on the airport operations. Therefore the project's goal is to
complete as much of the construction work as possible during off-season in summer
and fall of 2017. However that schedule is subject to some deviations as determined by
lead times for custom baggage belt system components, airline lease space build out,
and other construction related items. Airline activity during this period relaxes
considerably.
Additionally, two other smaller FAA-funded airfield maintenance projects are included in
this contract amendment and Grant as authorized by the FAA. One includes the
replacement of 20-year-old electrical system components for the airfield lighting and
signage. Lighting and signage, which utilize old inefficient incandescent bulbs, will be
replaced with LED technology to reduce energy consumption and provide a more
durable and safe night time aircraft navigation environment.
The other airfield project will design the replacement of a small segment of pavements
on TWY J — between TWY C and TWY E. The team will conduct a field investigation to
determine the degree of required pavements and any damage to underlying base
layers. The Civil Engineering team will then design the pavement replacement in
accordance with the standards set forth by the FAA Advisory Circulars (ACs) including
the requisite FAA Construction Safety Plan that includes traffic control, demolition,
paving, striping, and phasing.
FISCAL IMPACT:
The combined cost of professional design services for these two projects is $1,922,380:
Terminal Renovation ($1,708,888) and Airfield Upgrades ($213,492). The design cost
will be funded at 90.66% by the FAA under AIP Grant.
52
City Council Staff Report
August 3, 2016— Page 4
Accept FAA Grant No. 3-06-0181-054-2016,
Award Design Terminal Ticket Wing Improvements,
Airfield Electrical Upgrades, and TWY J Rehabilitation
The FAA Grant No. 3-06-0181-054-201 is comprised of design fees of $1,922,380;
independent fee review, advertising and plan printing costs of $18,800; and the final
security system equipment of $876,318. The project estimated total is $2,817,498, and
90.66% or $2,554,344 will be eligible for reimbursement. Authorizing the acceptance of
the grant will approve project funding of this Federal grant program. The remaining local
balance of$271,794 is budgeted in Airport Account No. 416-6401-56180.
0�T
Thomas Nolan- David H. Ready, Esq D.
Executive Director, Airport City Manager
Attachments:
Parsons Brinckerhoff—Amendment 6
Parsons Brinckerhoff—Terminal Scope of Services
Parsons Brinckerhoff—Airfield Scope of Services
53
Attachment 3
: a
A.
CITY COUNCIL STAFF REPORT
DATE: May 03, 2017 NEW BUSINESS
SUBJECT: Airport Terminal Ticketing Wing Renovation Schematic Drawings Review
FROM: David H. Ready, City Manager
BY: Department of Aviation
SUMMARY
On August 3, 2016, City Council approved a Federal Aviation Administration Grant to
fund the design of the Airport's Terminal Ticketing Wing Renovation. The schematic
design is ready for City Council's input and authorization to proceed with the design
development phase. Representatives from WSP PB Aviation will make a presentation
on the Schematic Drawings at the Council meeting.
RECOMMENDATION:
1. Approve acceptance of the Airport Terminal Ticketing Schematic Design.
2. Authorize proceeding with the Design Development phase.
3. Authorize proceeding with the bid on the Terminal Phase 1 Enabling Project
estimated to cost approximately $1,300,000.
STAFF ANALYSIS:
In late 2015, City Council adopted the updated Federal Aviation Administration funded
and approved Airport Master Plan that identified a need to expand the interior space of
the airport's terminal ticketing wing to address growing constraints in the passenger
circulation and check-in queuing areas, and enhance the efficiencies of baggage
screening and processing functions. This Airport Master Plan project was also identified
by City Council, during the March 2017 Strategic Planning session, as a three-year goal
to "Enhance and invest in public infrastructure". Working toward accomplishing this
airport ticketing area capacity enhancement project, in August 2016 Council approved a
professional services agreement with WSP Parsons Brinckerhoff Aviation, funded by
FAA AIP Grant No. 3-06-0181-054-2016 in the amount of $1,922,379.82, for the full
design and bid of the two construction season project. Schematic design is now
ITEM NO.__5-A.
115
City Council Staff Report
May 03, 2017-- Page 2
Airport Terminal Ticketing Wing Renovation
Schematic Drawings Review
complete and it requires review and input by the Council prior to proceeding with full
design development.
The ticketing area renovation project's majority of work and expense are for utilitarian
elements driven by the Federal Aviation Administration's requirements for functionality
check-in and baggage processing. The Airport Master Plan used specific aviation
forecast methodology to identify activity levels that will result in airport facility constraints
if not addressed. The FAA considers any airport's passenger processing and baggage
handling constraints an impediment to their overall National Plan of Integrated Airport
Systems. This is based on the principle that when passengers and baggage are not
processed safely and efficiently, then flight delays materialize and impose a domino
effect impact on airline hub and spoke airport system schedules. The mission of the
FAA includes ensuring that Federal Grants are being used appropriately to proactively
identify capacity and efficiency constraints, and this schematic design's emphasis
achieves these objectives.
Project Functional and Design Elements
The two driving components of this ticketing renovation is the need to create additional
space in the passenger processing areas, installing new more efficient baggage
screening systems in the rooms located behind the ticket counter back wall out of public
view, and adding capacity to airline baggage retrieval capabilities and ticket counter
customer service positions. Working within the confines of the existing ticketing wing's
footprint, the only plausible way to create the needed passenger processing space was
to move the airline ticket counters backwards creating more depth to the public
circulation and queuing area. Given the Council direction of not disturbing the terminal's
historic front fagade, which is being fully accomplished here, the rear of the ticketing
wing's steel enforced canopy area will have to be fully enclosed to capture the
additional operational space necessary to house a new consolidated baggage system
and screening area. The entire interior of the existing ticketing wing will require
demolition and renovation. The project's speck benefits achieved include the
following:
• Create approximately 5000 additional square feet to the existing 15,000 square
feet of space within the public processing and circulation area by moving the
airline ticket check-in counters backwards
• Preserve the original architect's aviation theme while achieving a more open and
spacious passenger circulation space integrating new digital signage
technologies for improved information transmittal from airline to passenger
• Improve passenger processing alternatives and efficiency by adding more room
for self-check-in kiosks
• Widen the main passenger flow corridor the full length of the ticketing hall for
more capacity and efficient, comfortable two-way passenger circulation
• Create easily accessible areas for wheelchair storage
56
City Council Staff Report
May 03, 2017— Page 3
Airport Terminal Ticketing Wing Renovation
Schematic Drawings Review
• Enhance the overall sense of the increased space and reduce ambient sound
levels by elevating the public area ceiling height adding 66,000 cubic feet of
space to the existing 102,000 cubic feet
• Install a semi-automated Baggage Handling System that enhances capacity
throughput and fortifies airline and TSA security processes
• Consolidate the TSA baggage screening area equipment and functions for
improved ergonomics and safety for airline and TSA employees
• Create new customized, flexible airline operations offices to optimize space
utilization and accommodate future airline changes
• Install new passenger check-in counters increasing the airline customer service
agent positions from 50 to 60
• Replace HVAC, plumbing, and electrical systems with new technology for
improved safety, enhanced working conditions for tenant staff, and more comfort
and convenience for the general public during passenger processing
• Build employee restrooms
• Create airline new operations offices under the Bono Concourse
• Remove any hazardous materials during demolition
Design Assumptions
The only area that has architectural features is the public space located between the
airport terminal's front facade and wall immediately behind the airline ticket counters.
The inspiration that drove the architect's interior design elements emanated from the
existing terminal lobby which served as the hallmark of Mr. Donald Wexler's airport
terminal building. A ceremony in 2009, with Mr. Wexler present, dedicated a plaque
inscribed with the following:
"Built in 9966
Donald Wexler, Architect
An expression of the jet-age, the facade
brings a sense of flight to the terminal
entrance through a v-shaped roof,
floating columns, and expansive glass"
Keeping with the "sense of flight" Mr. Wexler expressed with this iconic building, the
interior renovation architectural features designed into the new ticketing wing public
areas perpetuate this theme. Note: The colors and finishes in the following renderings
are for exhibit purposes only and final selection will be determined by the Council when
Design Development is complete.
Design Concept Drawings and Project Area Layout
Concept designs drawings and the proposed project area layouts are shown in Exhibits
A through E.
57
City Council Staff Report
May 03, 2017 -- Page 4
Airport Terminal Ticketing Wing Renovation
Schematic Drawings Review
Construction Schedule
An important component of this ticketing renovation project is orchestrating a phasing
plan which minimizes the effect on the airport operations. The summer period is the
optimum construction time because it has considerably less flight demand and
subsequently fewer passengers to accommodate. However, the project cannot be
initiated and completed in one season, so it must be constructed over two off-seasons
in 2017 and 2018.
Enabling Projects for Bid Approval
The action requested of City Council is to authorize proceeding with the Bid phase of
the elementary "Enabling Projects" which must be completed during calendar year 2017
for utilization as supplemental airline and TSA operations space during the main 2018
demolition and renovation portion of the project. The following drawing depicts the
enabling projects which include a modular structure installed directly behind the
ticketing wing, and the buildout of small offices under the Bono concourse at ground
level. The estimated cost of these two enabling elements is $1.3 million and will be
funded by an FAA Grant awarded after the bid price is determined_
See Exhibit F titled Enabling Projects to view the proposed layout.
FISCAL IMPACT:
The schematic phase design created a total project construction cost estimated at
$24,400,000 and $26,000,000. Design Development will refine this estimate and
include some contingencies that allow for cost reduction should there be anything in the
final bid of the 2018 project that compromises the budgetary parameters. A separate
professional services contract was authorized by City Council in December 2016 to
conduct the appropriate financial feasibility of the project and established two primary
sources of funding for the project:
1) FAA Entitlement Grants funding: The first FAA grant is being used for current design
and bid phase, and a second FAA grant is programmed to fund the 2017 enabling
projects this summer. Additional FAA entitlement grant funds between $4,000,000 to
$6,000,000, which are formulated based on total annual number of passengers, is
forthcoming and will be used for only FAA eligible project elements in the 2018
construction and renovation phase. All FAA grants combined will fund approximately
one-quarter of the total project cost.
2) FAA Passenger Facility Charge: Will be instituted to retire the old PSP Airport Bond
that originated in the 1990s to fund construction of the new Bono Concourse, and
provide new bonds for the 2018 major ticketing construction and renovation. This new
58
City Council Staff Report
May 03, 2017—Page 5
Airport Terminal Ticketing Wing Renovation
Schematic Drawings Review
PFC program will be coming to Council soon for authorization to proceed with the
program as required by the FAA.
Of the ten airlines that serve PSP Airport, only five are under the Council approved
Signatory Airport Use and Lease Agreement (AULA). Under the terms of this AULA
agreement, there is a provision that requires these airlines to have "majority' consensus
on certain airport capital expenditures. This agreement, which has been in place for
over a decade, is consistent with the practices in airports throughout the United States.
The Federal Aviation Administration closely monitors airport tenant practices to ensure
that there is a fair and competitive airport environment without any discriminatory or
preferential treatment to any airline. The PSP Airport Airline Use and Lease
Agreement, as approved by City Council, provide the guideline parameters for airlines
budgetary approvals on both airport operating and capital projects. The airlines'
consensus process on how to address the ticketing wing constraints and remedies
began in 2010 with their participation into the Master Plan that Council ratified in 2015.
During that process, the airlines' input was the driving impetus for creating this cost
effective ticketing renovation project alternative versus two significantly more
complicated alternatives that involved the construction of an entirely new building at
about twice the expense of this project. There has been majority consensus by the
airlines to proceed with this project and the airlines indicated they will use a technical
committee to work closely in design development phase to ensure that the project
budget is preserved and that future operating expenses emanating from the project are
as streamlined as possible. Each airline will require proprietary office and counter
customized buildout, and this technical committee will be responsible for representing
those specific needs to the design team.
To ensure that the airlines do not incur project related costs during the phased main
construction in 2018, the new PFC will include approximately $4,500,000 in funding that
will cover airline specific relocation and new space buildout costs. Additionally, the
construction contract will provide an allotment to the general contractor to hire additional
sufficient staff to assist airlines with any additional baggage handling labor required
during the temporary conditions during 2018 construction.
Thomas l . Nolan, A.A.E. David H. Ready,
Executive Director, Airport City Manager
Attachments: WSP PB Aviation Project Presentation
59
Exhibit A
' e
" BONO CONCOURSE AREA
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Exhibit B
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Rendering of new main ticketing area looking from north to south
Exhibit C
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Check-in Passen er Drop DM
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Rendering of new transition from main terminal lobby into the main ticketing hall
Exhibit D
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Rendering of new south ticketing area looking north
63
Exhibit E
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Rendering showing view facing the airline ticket counters
c4
Exhibit F
2 BONO CONCOURSE LOWER LEVEL PLAN
2 1 TICKETING HALL EXPANSION
1 RAMP BUILDING FLOOR PLAN � ENABLING PROJECTS PLAN 1 OF
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OBJECTIVES
4 Create Additional Public Circulation & Queuing Capacity
4 Create New Optimized TSA Baggage Screening Area
4 Install New Baggage Screening Systems Technology
4 Enhance the Passenger Experience
4 Increase Airline Ticket Counter Positions Capacity
4 Optimize Airline Ticket Office Space Configuration
4 Preserve and extend the aesthetics of Don Wexler's Iconic Design
Passenger circulation U
impeded by current plan. o U
0 o a
Baggage Screening is in
three separate screening
areas which diminishes
capacity and redundancy.
48 Ticket Counter positions
7 _
without capacity for future
airlines. '
� i
4
Cr" 7PLETION
Public circulation is 19 feet o /
deeper adding 6,000 SF to An -
the existing 12,600 SF
Mini-Inline Baggage
Handling System
enhances capacity with
improved ergonomics
58 Ticket Counter positions '
allow for flexibility and
growth.
UntouchedRemains
INTERNATIONAL AIRPORT _ � - � " -
WEST FACADE � �"`�
.r
Built in 1966 '
Donald Wexler, Architect _
An expression of the jet-age, the fatrade ``" � ��°��' '
brings a sense of flight to the terminal - f
entrance through a v-shaped roof, ,.
floating columns, and expansive glass.
Palm Springs Historic Site No. 70-Clara One
Designated May l3. 2tX19
6
BAGGAGE MAKE-UP - EXISTING
f
- Is on the rear of the 'i!
building and only visible by
those walking from the
Regional Concourse to the
Terminal through one small
area of glass
BAGGAGE MAKE-UP
a
Ey
The BHS conveyors are
shielded from the street by —
the AOA Screen Wall
11
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BAGGAGE MAKE-UP CAROUSELS
Two Base Bid
Baggage Make-Uplug
-.
Carousels
4 One Alternate Bid
4 Simple Umbrella "
Shed Canopy is
compatible with the
r
existing utilitarian w:
structures
h
10
LOBBY
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fagade is introduced into
Y •+
the interior. law
Round light fixtures used
at transition zones recall
those featured in the I
original design.
a�
1
TICKET COUNTER POSITIONS
Attractive Uniform ADA
compatible Ticket Counters
Airline Branding provided Lasko �i�kar
through uniform large �
format monitors
4 Two-tiered ceiling evokes
flight imagery
4 Exposed articulated
column supported beams
draw from existing
Durable finishes are
resilient and attractive �� 5 ;
12
ENHANCED CIRCULATION
Ramp between North and
South Ticketing Hall
replaced with a wider high - '�-
capacity version that will
allow two sets of
passengers to walk in
opposing traffic
comfortably
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PuS4wi5 Lm oP PUL5AWG5,Cu'fC,v RENDERING
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TICKEM HALL FB-Oi MW
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RENOVATION TICKETINGION FFJ-DJ
faer RENOVATION
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BUDGET & SCHEDULE
Estimate of Probable Cost:
■ $257900,000
4 Schedule:
■ Bidding Summer of 2018
■ Construction
May to October 2019 �
i
16
REQUESTED ACTION
Select Color Strategy rw +-14.,. . ,.
mo
Provide Design Approval ,- - a
4 Provide Approval to go out
for Bid
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