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11/15/2017 - STAFF REPORTS - 5.C.
?ALMSp4 V N • • HCo"OR•TEV`11 Ca41FOR % City Council Staff Report DATE: November 15, 2017 NEW BUSINESS SUBJECT: APPROVAL OF PLANS, SPECIFICATIONS AND ESTIMATE (PS&E) AND AUTHORIZATION TO BID FOR THE FIRE STATION NO. 4 REHABILITATION, CITY PROJECT NO. 15-25 FROM: David H. Ready, City Manager BY: Engineering Services Department SUMMARY On January 18, 2017, the City Council approved the final schematic plans and authorized the city's architect, Interactive Design Corporation, ("IDC"), to proceed with the design development phase and architectural review. At this time, both the design development phase and architectural review for the remodeling and expansion of Fire Station No. 4 is complete. Final construction documents (plans and specifications) for Fire Station No. 4 are ready for City Council approval and authorization to proceed with bidding. In accordance with Section 7.03.040 of the Procurement and Contracting Code the City Council is required to approve and adopt plans, specifications and working details, and authorize the bid request for all public projects in excess of $100,000. This action will approve the construction documents that will allow staff to proceed with bidding, with an estimated construction cost of $3,020,000 inclusive of certain additive bid items. RECOMMENDATION: 1. Approve the plans, specifications and estimate, and authorize staff to advertise and solicit bids for the Fire Station No. 4 Rehabilitation, City Project No. 15-25; and 2. Approve Amendment No. 4 to Agreement No. 6757 in the amount of $35,169 for a total amount of $456,469 with Interactive Design Corporation for the Fire Station No. 4 Rehabilitation, City Project No. 15-25 BACKGROUND: On September 28, 2015, the City Manager approved a Consulting Services Agreement (A6757), with Interactive Design Corporation, (the IDC Agreement) for the investigation and evaluation of existing conditions at Fire Station No. 4. A comprehensive report detailing areas of remediation and repair was furnished. ITEM NO. City Council Staff Report November 15, 2017-- Page 2 Fire Station No. 4 Remodel and Expansion On November 4, 2015, the City Council approved Amendment No. 1 to the IDC Agreement to prepare contract specifications for the demolition and interior abatement at Fire Station No. 4. On February 3, 2016, the City Council approved the contract documents to remove and dispose (remediation) asbestos containing materials, lead-based paint, mold and other hazardous building materials at Fire Station No. 4. Thereafter, the city executed a contract with Janus Corporation to undergo demolition and abatement services at Fire Station No. 4. Demolition and abatement was required to evaluate the building interior and to design remodel plans for Fire Station No. 4. On May 18, 2016, the City Council approved a preliminary schematic plan to remodel and expand Fire Station No. 4 an additional 1,200 square feet based on IDC's preliminary assessment and review. In addition, the City Council approved Amendment No. 2 to the IDC Agreement to proceed with programming and schematic design phase based on the preliminary plan intended for Fire Station No. 4. On October 5, 2016, the City Council approved the preliminary programming and conceptual plan for Fire Station No. 4 to remodel and expand the existing building by approximately 2,600 square feet to address separation of sleeping quarters, decontamination areas, and general ADA compliance issues. In consultation with the Fire Department, the need to further expand Fire Station No. 4 was essential to accommodate modern firefighting equipment, services, personnel and satisfy Building Code requirements. On that basis, the City Council approved Amendment No. 3 to the IDC Agreement to proceed with final schematic design and include additional architectural services for final design, bidding support and construction administration. On January 18, 2017, the City Council approved a final schematic design to remodel and expand Fire Station No. 4 and authorized initiation of the design development phase and architectural review process. The architectural review process included review by the City's Architectural Advisory Committee and Planning Commission. The final design is reflected in the site plan and architectural renderings provided in Figures 1 through 6 on the subsequent pages, and included as Attachment 1. A copy of the full set of construction drawings (200 pages +/-) are on file with the City Clerk. r. _ 02 City Council Staff Report November 15, 2017-- Page 3 Fire Station No. 4 Remodel and Expansion PFS I D—Nr. 4. Al RESIDENCE NEW TRASH APPARATUS NEW ADDITION: 1 REMODEL 1 .1 V .CREW QUARTERS! EXISTING W 0 D W A WELL SITE i to 1APD f j,z 12L— N 1110 LA V E R N E VV A Y o Figure 1 Site Plan City Council Staff Report November 15, 2017 -- Page 4 Fire Station No. 4 Remodel and Expansion LANDSCAPE KEY PLAN BOTANICAL NAME Rern Nome IMAGE ICON WE IMAGE SIZE .• COMMON NAME Ilyn DpSpiplipn TREES INERT MATERIALS EXISTING BOULDERS OLEA \ eVrapaP.a �9 WEATHERED GRANITE / OLIVE \ &MMBi&M GRAVEL / A[•l�f ( '\ ,� WASHINGIQNIA (MATCH EXISTING) A"� �ab�sta PALM SPRINGS 3/8" [ MEXICAN FAN PALM 10 GOLD f i E \ f � NEW CRUSHED STONE I CERODium DesedMus vrn 21"BOX APACHE$UNSET 3 f \ J \ DESERT MUSEUM 401 PALO VERDE "A SHRUBS UGhrtwG \ LEUCOPHYLLUM SYMBOL f Oevtgatum YV II NEW 2 CHIHUAHUA SAGE 5GAL � LANDSCAPE SPOT LED HaighE �.� TRASH 4, �> I536BZ t. - \`�y 1536BL8mirum 3.3' tNCL' _r ® LEVCOPHYILUM Cast)I:t1i Weipbl: condiduT, sG,u %12 Iasowohl� Loa>s e _ THUNDER CLOUD r ° APPARATUS 3 -- BAY LANTANA \ I NEW ADDITION:• REMODEL -., `.'- :- verborwceae EXISTING i,,�+,' s Gat CREW QUARTERS - ,'...•. y 'S+% SUNBURST \ _ , SUPPORT HESPERAIOE \ 3 "'� j Otij�y' Wnnflaa 5GAL d 4 ) p,.. RED YUCCA NEW •, _ — Ai ECHINOPSIS UTILITY -`"�. ` {- ' gruI r. a' 4 I GOLDEN BARREL YARD ,s•, I, i� 51 o,, WAT ni,a 4 6 CACTUS CHAMAekors h 1 humI f �r `.'�' _ " ..� ' ��•, MEDIffRRANEAN �f'BO% � r _ .I 7 FAN PALM RECURVIFOUA _.. _ w TF pendula 5GAL t. E v N .fir A y *8 PENDULA YUCCA NOTE:EXISTING LANDSCAPE ALONG MARION WAY TO REMAIN Figure 2 o Landscape Plan IA City Council Staff Report November 15, 2017-- Page 5 Fire Station No. 4 Remodel and Expansion 123.A.. STA" NEW ADDITION EXISTING BUILDING C CERT UTILITY STORAGE r — - - nr KITCHEN MEDS HOSE i- _ C�ININi r ? WORKSHOP OUTDOOR 18IR LAY QM GEAR f- HOSE& STORAGE EQPT i { SLEEP i — T PJK APPARATUS --- - C EA N UP I (E) LOW I f OCk'- BAY DECON WALL o b I A SLEEP I I UND' a Yi. •i .. 1 t _1' UTIL, - TRAINING TURNOUT EXTRACTOR ADMIN FITNESS - �' LOBBY An. t�,, WALKWAY ; } PLANTER �o 1 Cnn Figure 3 Floor Plan City Council Staff Report November 15, 2017 -- Page 6 Fire Station No. 4 Remodel and Expansion NEW ADDITION EXISTING BUILDING (E)ROOF DRAIN(TYP) r 10'-4" T.O. 17'-0"T O ROOF ROOD 12'6"T. ROOF (E)SKYLIGHTS ROOF DRAIN (TYP) iPAN- (N) EXHAUST 1 0'-4"T.O. r IFAN ROOF 8'b"T.O. 8'-5"T.O. ROOF E fr ROOF , i d� a � ! EYAP 71 COOLER 9 10'-4"T.O. N CLEAR ROOF STORY 4' 15'-0"T.O.(E) _. I SCREEN WALL 1 #f d 10'4"T.O. " !, f ROOF j i Figure 4 c; Roof Plan City Council Staff Report November 15, 2017-- Page 7 Fire Station No. 4 Remodel and Expansion PAIEANTFOR GLULAM 2 PAINTS FOR PLASTER 3 ALUMINUM WINDOW 4 GLASS DUAL GLAZED S SINGLE PLY NBERME 6 f"HSLUMPSTONECMU 7 3 x3GLAZED CERAMIC g NEWYARDFENCE- BMS-SMOKEHOUSE BY FINISH-RECLAIMED FRAME-DARK BRONZE SOLARBAND 60 ROOFING-OFF-WHITE BLOCK,RUNNING BOND, IILF(MATCH EXISTING) CORTEN STEEL D.E WOOD BY D.E ANODIZED SACK FINISH iNew Addition _ Fxisrieg Building Figure 5 Front Elevation D City Council Staff Repo, November 1E 3 9 - Page n Fire SlwnNo. 4 Remodel and Expansion §14# - »a. . . : , . Left Elevaton - New Addition . . y < . Right Elevation - Existing Building \ y�« ^ .. RearElevaton - Existing and New C) Figure e OD Sd&RarEealos City Council Staff Report November 15, 2017-- Page 9 Fire Station No. 4 Remodel and Expansion STAFF ANALYSIS: Design Development Phase With the City Council's approval of final schematic design to remodel and expand Fire Station No. 4, IDC commenced with the design development phase and prepared construction drawings. During this process, IDC consulted with the original architect, Hugh Kaptur. IDC's construction drawings include architectural, structural, mechanical, plumbing, electrical, and fire suppression. Other professional design services to complete the contract documents planned for Fire Station No. 4 were retained by the city through separate contracts utilizing its on-call design firms for Civil Engineering, Landscape Architectural, and Fire Alarm Engineering. As the City has not yet completed its IT Master Plan, and Fire Station No. 4 will set the standard for new IT/Data/Communications systems planning for the future fire stations, it was necessary to request a proposal from IDC to provide the required IT/Data/Communications plans for Fire Station No. 4. During the design development process, IDC held several meetings with the fire design committee and city staff to review the final design and confirm fire requirements and standards. There were certain areas of change required in site design, building systems and data communications, with requests by the fire department to upsize the Emergency Generator and Utility Yard, and provide an Automated Vehicular Emissions Capture System in the apparatus bay. The fire department also requested an enlarged trash enclosure to accommodate a commercial sized trash bin. As a result of final civil engineering design, and confirmation of utility lines and connections, certain changes were required regarding site drainage, fire service improvements, replacement of roof drainage systems, and related issues. IDC has also identified that the existing glue laminated wood beams of the structure have deteriorated, and recommends that these beams receive metal cladding to protect them from future deterioration. Architectural Review Process On February 22, 2017, a joint meeting between the Architectural Advisory Committee (AAC) and the Planning Commission was held to approve a Major Architectural Application for a 2,820 square-foot addition and renovations to Fire Station No. 4. IDC and staff presented the final schematic designs at the joint meeting for review and design acceptance. Several committee and commission representatives spoke in favor of the remodel and expansion at Fire Station No. 4. A few comments were made regarding new planting, irrigation, public parking, and a public bench. AAC and the Planning Commission approved the application subject to the conditions identified 019 City Council Staff Report November 15, 2017-- Page 10 Fire Station No. 4 Remodel and Expansion above. A copy of the February 22, 2017 joint AAC and Planning Commission staff report is included as Attachment 2 and meeting minutes is included as Attachment 3. The AAC and Planning Commission recommended that the existing landscaping and lighting for Fire Station No. 4 be upgraded and improved. A landscaping, irrigation and lighting plan has been prepared; however, the estimated cost of these improvements is approximately $190,000 and is not budgeted. In this case, staff recommends identifying this scope of work as a Bid Alternate to obtain a cost for the work, allowing Council to consider including the work to the extent the bids are competitive and within budget, or additional funding is secured in the future to allow its inclusion as part of the project. Approve Plans, Specifications and Estimate (PS&E) On August 8, 2017, preliminary construction drawings to remodel and expand Fire Station No. 4 were submitted to the city's Building and Fire Departments for plan check. Comments to the initial construction drawings were returned through an accelerated review process requested by city staff. Construction drawings were revised and a second plan check submittal was delivered on October 24, 2017; it is anticipated that approvals of the construction drawings will be obtained from which the City can proceed with bidding. The project has also been reviewed by the City's Planning Department under its Major Architectural Review procedures. Pursuant to the public review by the AAC and Planning Commission, it was determined the architectural changes to Fire Station No. 4 are appropriate, and the City has approved Case No. 3.4012. Staff recommends the City Council approve the plans, and authorize staff to formally solicit construction bids for the Project. With City Council approval, staff will advertise the project in the Desert Sun, submit the Notice Inviting Bids to plan rooms, and provide the bid documents available free of charge to prospective bidders. A copy of the contract documents are on file with the Public Works & Engineering Department. The following tentative schedule has been identified for the bid process: Notice Inviting Bids to be posted: November 30, 2017 Deadline for receipt of bids: 3:00 PM, January 18, 2018 Contract awarded by City Council: February 7, 2018 Approval of Amendment No. 4 to IDC Agreement It was necessary to request IDC to perform additional services related to the preparation of IT/Data/Communications plans for Fire Station No. 4. Staff originally anticipated that this work would be performed by a combination of the City's IT staff and the City's various IT vendors, however, it was not possible to coordinate this work in sufficient time to include in the preparation of the contract documents for Fire Station No. 4. As the IT/Data/Communications System is an integral part of the framing and electrical 10 City Council Staff Report November 15, 2017--Page 11 Fire Station No. 4 Remodel and Expansion systems of the fire station, it is not possible to defer this work until a later date, and it will need to be identified in the contract documents for construction. To that end, staff requested and IDC provided a proposal for preparation of the IT/Data/Communications System, at a cost not to exceed of $35,169. Staff has prepared Amendment No. 4 to the IDC Agreement increasing the total compensation by $35,169 to a maximum of $456,469. A copy of Amendment No. 4 is included as Attachment 4. ENVIRONMENTAL IMPACT: Section 21084 of the California Public Resources Code requires Guidelines for Implementation of the California Environmental Quality Act ("CEQA"). The Guidelines are required to include a list of classes of projects which have been determined not to have a significant effect on the environment and which are exempt from the provisions of CEQA. In response to that mandate, the Secretary for Resources identified classes of projects that do not have a significant effect on the environment, and are declared to be categorically exempt from the requirement for the preparation of environmental documents. In accordance with Section 15301 "Existing Facilities," Class 1 projects consist of interior or exterior alterations involving such things as interior partitions, plumbing, and electrical conveyances; therefore, the Fire Station No. 4 Rehabilitation, City Project No. 15-25, is considered categorically exempt from CEQA, and a Notice of Exemption has been prepared and filed with the Riverside County Clerk. FISCAL IMPACT: An initial budget of $700,000 was funded by the General Fund from contingency funds previously appropriated by the City Council as part of the 2015/2016 Fiscal Year budget. The City Council appropriated an additional $700,000 from the General Fund as part of the 2016/2017 Fiscal Year budget. The Measure J Commission as part of the 2017/2018 Fiscal Year budget recommended an appropriation of an added $1.7 Million toward the budget. A total of$3.1 Million has been made available for this Project. The construction estimate for the Project prepared by IDC has increased to $3,020,000 which includes $455,000 for the following scopes of work that will be identified as Additive Bid Items: • Enlarged trash enclosure; estimated cost $35,000 • Landscaping and lighting; estimated cost $190,000 • Metal cladding of beams; estimated cost $65,000 • IT/Data/Communications System; estimated cost $165,000 t � City Council Staff Report November 15, 2017 -- Page 12 Fire Station No. 4 Remodel and Expansion The estimated Project budget and current expenditures are identified in Table 2. Table of Project Costs Amount General Fund 001/261 FY15/16 $700,000 General Fund 261 FY16/17 $700,000 Measure J Fund 260 FY17/18 $1,700,000 Budget Available $3,100,000 Temporary Housing $22,450 Preliminary Abatement/Demo Costs $22,098 Preliminary Design $43,800 Programming/Schematic Design ($42,500) Final Design ($217,000) IT/Data/System Services Amend. #4' ($35,169)' Abatement/Demo Contract $80,700 Construction Administration $113,000 Construction Contract Estimated $2,565,000 Additive Bid Alternates $455,000 Total Estimated Cost ($3,896,717 Additional Budget Required $4961717 *Less Technology Fund Costs $200,169 Net Additional Budget Required $296,548 Table 2 As identified in Table 2, an additional budget of $496,717 will be required. Certain additive bid items at a cost of $455,000 make up most of the additional budget required, of which $190,000 is the estimated cost of new landscaping required by AAC/Planning Commission, and with $200,169 related to IT/Data/Communication System improvements to be funded from the City's Technology Fund. Upon receipt of construction bids, staff will review the low bid and budget available, determine whether additive bid items can be included, and if additional sources of funding may be required to recommend contract award. To the extent the low bid significantly exceeds the budget available, staff will coordinate with the low bidder to identify any opportunities for value-engineering, and include those suggested changes to the project at the time a construction contract is recommended for awardz. The IT/Data/Communication System improvements (design and construction) will be funded from the City's Technology Fund. The estimated cost to design and install the required IT/Data/Communication System for Fire Station No. 4 is$200,169. 2 In complex capital improvement projects, such as the Convention Center Expansion, Downtown Parking Structure and City's Animal Shelter, it was necessary to coordinate with the City's low-bid contractor to identify value-engineering recommendations to lower the construction cost. 12 City Council Staff Report November 15, 2017-- Page 13 Fire Station No. 4 Remodel and Expansion SUBMITTED: Thomas Garcia, P.E. Marcus L. Fuller, APA, P.E., P.L.S. City Engineer Assistant City Manager r � r David H. Ready, Esq., P City Manager Attachments: 1. Updated Final Schematic Design 2. February 22, 2017, Joint AAC and Planning Commission Staff Report 3. February 22, 2017, Joint AAC and Planning Commission Meeting Minutes 4. IDC Amendment No. 4 13 ATTACHMENT 1 9 NOTES-. / I WALL Q5FT. PROJECT INFORMATION CHANGES TO FT.TALL Zoning: CU 2 WALL @6FT. CHANGES TO r FT.TALL Occupancy: Group B, R-3 3 WALL 0 TFr. t.- CHANGES TO 8 Fr.TALL V j `� Construction classification. Type V (no change) 4 ITx19 VAN HANDICAP J - � \ �, Fire suppression Non-sprinklered PARKING STALL / Square footage: Existing: 2,245SF s INIV PARKING STALL q- Tc44408 Proposed:1 BLDG ENTRIES Q ,065 SF/ ��, Total: $065 SF Original Code: UBC 1970 (assumed) ��(✓/ / fi R RESIDENCE �d / �\ \ 44378 4429 FDRAIN CODE REQUIREMENTS THE 2016 CALIFORNIA BUILDING STANDARDS CODES CALIFORNIA BUILDING CODE GY / � 4P CALIFORNIA ELECTRICAL CODE Q CALIFORNIA MECHANICAL CODE TC 444.SS 9 CALIFORNIA PLUMBING CODE CALIFORNIA FIRE CODE (E)TREES / /TOTAL OF s Y (E)GRATE y \ CALIFORNIA EXISTING BUILDING CODE 0 CALIFORNIA GREEN BUILDING STANDARDS CODE / \ SCE1 \ CITY OF PALM SPRINGS ORDINANCES I ) \ RESIDENCE (I)GRAVEL NEW (E)WALKWAY / TRASH , v"g4LrAu -- -� SCOPE OF WORK ENCL' (E)FDC A The Existing fire station was constructed in 1971, and recently underwent a hazardous material abatement in preparation for ° )PORCH &` I Ii \ upgrades to the facility to meet current Codes and standards of WALKWAY i r � , (E)PALM . APPARATUS TREES practice for fire stations. Existing structure consists of a 8�~�/ ► BAY single-story wood-frame portion that formerly served all needs other than the apparatus. Adjacent and attached to the REMODEL u wood-frame portion is a CMU apparatus bay. / NEW ADDITION: n 7 EXISTING a 1 CREW QUARTERS The addition will resemble the building in architectural character. SUPPORT = ` The organization of the completed building will be as follows: IZ r� r� F>eq� W(N)CO c , • the apparatus bay will remain as is (with systems upgrades) DWA F / cr L:_ sue ` • the existing portion will house the mission-support facilities WELL `. _ (E)CONA 1 that are classified as "contaminated" SITE `., e�/ NEW eNEk, -- PATIO • the new addition will house crew quarters, day room and aaP NEW .:. WALKWAY __._...._ (E)FLAG a 1r POLE kitchen, and administrative functions. UTILITY I e- 1 cK This organization will address the greatest changes in fire station YARD `: I. s•• / SET 2u'S design: to segregate "contaminated" areas (apparatus bay, tee/ 61 - F turn-out storage, workshop and de-contamination facilities) from NEW EXISTING ,- 1. ... n (E)GRAVEL 1 p rc 4H.67 crew living quarters. / q —I l .I 3 PLANTER DRIVEWAY �b �Y;. E PALM—. _ i nIc O Kn rf .. v< - TREES 5 4' (N)LOW U NEW SIDEWALK ) WALL R y_yy 24'- r (EI UTIL BOX TELEPHONE 300.33' t _ NEW SHEET INDEX DRIVEWAY / � 165'AIDE SIDEWALK •� �� �T� � <-._ (E)S'VVIDE SIDEWALK Sheet 1 Schematic Site Plan and Project Information (E)WATER TC 445.86 TC 445.41 TC 444.69 Sheet 2 Schematic Landscape Plan METER Sheet 3 Schematic Floor Plan, Roof Plan, and Sections Sheet 4 Materials and Color Board LA V E R V E WAY Sheet 5 Schematic Exterior Elevations Sheet 6 Existing Panoramas and Schematic Site Section Schematic Site Plan and Project Information - SD3 . 1 ■IIIIIIIIIIIIIIIINTERACTIVE DESIGN CORPORATION �l 00 5 CIVIC DRIVE,SLRE 10,PALM SPRINGS,CA 94464 CITY OF PALM SPRINGS - FIRE STATION # 4 �� T:760.3Y3.494990 1505 1/16"= 1'-0" February 14, 9017 1300 LA VERNE WAY, PALM SPRINGS, CA 92264 15 LANDSCAPE KEY PLAN BOTANICAL NAME Item Name IMAGE ICON SIZE IMAGE SIZE COMMON NAME Item Description 0r TREES INERT MATERIALS / EXISTING BOULDERS OLEA 18"_3u„ x europaea 9 WEATHERED GRANITE OLIVE GRAVEL WASHINGTONIA (MATCH EXISTING) robusta PALM SPRINGS 3/8 ., MEXICAN FAN PALM 10 GOLD ' NEW CRUSHED STONE CERCIDIUM " _. 3" \ . , / "Desert Museum' APACHE SUNSET - =• � s V � ,, � DESERT MUSEUM 24"BOX 1 A { ` r 1 PALO VERDE SHRUBS t LIGHTING ` LEUCOPHYLLUM SYMBOL 4 laevigatum .5 GAL LANDSCAPE SPOT LED Width: t_. h' NEW \ �, O CHIHUAHUA SAGE Height: ' 2 Hinkley TRASHIT , _--- \� 1536BZ-8W27MD 3.3" / ENCL' LEUCOPHYLLUM Weight: Aluminum candidum S GAL %12 iCast 7.50 watt LED 1.0 lbs � 3 THUNDER CLOUD APPARATUS — BAY .- LANTANA \ REMODEL EXISTING , v ' verbonaceae 5 GAL / NEW ADDITION: i \ SCREW QUARTERS ` 1 p ;$:� SUNBURST & SUPPORT 1 , HESPERALOE (4)02 i parviflora f is):3 u_..,. v , 1 5 GAL P ` RED YUCCA 4 r EXISTINGTREE RELOCATED HERE _ � ..y? x7 {1 �.,t_ ECHINOPSIS / NEW ;'/ L i° grusonii 12 18„ r j UTILITY- { GOLDEN BARREL \ / EXISTINGw ` YARD 16�45j }� DRIVEWAY , I3 )2)YB _ _ � ' 6 CACTUS � — -w I -{2W AREAS)Ri i y' CHAMAEROPS 1� humnilis N , '. toa14 — /' E {12TeRouceoursnE)a9 MEDITERRANEAN 24"BOX {s — — — — qW7 FAN PALM ` (THROUGHOUT SITE)uio � RECURVIFOLIA pendula s,�`•"'� 5GAL LA V E R N E WAY $ PENDULA YUCCA NOTE: EXISTING LANDSCAPE ALONG MARION WAY TO REMAIN Schematic Landscape Plan - S D 3 . 1 1 ■NSINTERACTIVE DESIGN CORPORATION F PALM SPRINGS I N - FIRESTATION # 4 00■199 5 <�C DRIVE,SUITE,D $GR NGS• 9446^_ CITY O C G C T:760 343.4990 1 505 J J 0 6 32 6< 1/16"= 1'-0" February 14, 2017 � �+ 1300 LA VERNE WAY, PALM SPRINGS, CA 92264 NEW ADDITION EXISTING BUILDING 123'-0" (E)ROOF 53%&' 7V-6" --- .._ 5, DRAIN(TYP) NEW ADDITION EXISTING BUILDING 10'-4"T.O. 17'-0"T O ' ROOF -� ROOF 1 112'-6'T.O. CERT ROOF DRAIN (E)SKYLIGHTS STORAGE UTILITY I (N)EXHAUST 10'-4"T.O. FAN ROOF jr i l KITCHEN j MEDS HOSE I no OF�. ROOF o I �� - r L_� L EVAP _ _ ININ - WORKSHOP OUTDOOR Q 1 COOLER ,�-� f GEAR HOSE 8 SHWR I:R km STORAGE EQPT I la-4•T.O. : �3 I SLEEP P Y, CLEAR'.I 1 - -i- ROOF-- STORY BATH' J APPARATUS C EAN UP IS'-0"T.Q(E) ', ! A 1E) LOW O CON --_— SCREEN WALL -C{_ �O BAY l WALL o A 4 -- -1 SLEEP BATH R U�_ 10 SLEEP 4 T.O, B - {_ , i ND w . ROOF 7) L. r4 1 L UTIL r _ U TRAINING - TURNOUT I _I - h U NOUT EX ACTOR Roof Plan p ADMIN S 3/32"= 1' -0" �- 1 L FITNESS T T.-I 'r LOBBY i I I r 12'6'T.O A �_� I I I f` r ROOF _ � � / I L� �_1 I WALKWAY PLANTER f PAT BATH H SLEEP Building Section C Floor Plan 3/32" = 1' -0" 1/8" = I' -0" 12'-6"T.O. 10'-4"T.O. I T T.O. ROOF , ROOF - ROOF --I S'T.O. (E) 12'•6"T.O. SCREEN WALL ROOF ROOF T.O.ROOF- � �.- 10'-4"T.O. 10''P T.O. ROOF B'-6•T.O. ROOF ' ROOF 1. I LiNTRY-:' LOBBY SLEEP SLEEP BATH AL LAUNDRY APPARATUS BAY TURNOUT TRACTOR IN Building Section A Building Section B 3/32" = V -0" 1/8" = 1' -0" Schematic Floor Plan , Sections, and Roof Plan - SD3 . 1 ■ENINTERACTIVE DESIGN CORPORATION NEST99S CIV C ONE,SUTE 10,DQU WINGS,CA 92269 00 T760.343499 1505CITY OF PALM SPRINGS - FIRESTATION # 4 February 14, 4017 317 1300 LA VERNE WAY, PALM SPRINGS, CA 92264 1 PAINT FOR GLULAM 2 PAINTS FOR PLASTER 3 ALUMINUM WINDOW 4 GLASS-DUAL GLAZED 5 SINGLE-PLY FIBERTITE 6 6"H SLUMP STONE CMU ] 3 x 3 GLAZED CERAMIC g NEW YARD FENCE- BEAMS SMOKEHOUSE BY FINISH-RECLAIMED FRAME-DARK BRONZE SOLARBAND 60 ROOFING-OFF-WHITE BLOCK, RUNNING BOND, TILE(MATCH EXISTING) CORTEN STEEL D.E WOOD BY D.E. ANODIZED SACK FINISH i J. s r1 3 4 5 i; r � , r t. e, a 2 2 2 New Addition Existing Building Front Elevation - Existing and New Materials & Color Board - S D 3 . 1 ■I■IIIIIIIIINTERACTIVE DESIGN CORPORATION MEN CITY OF PALM SPRINGS - FIRE STATION # 4 :7 S CIVIC DRIVE,SUITE 10,PALM SPRINGS.U 04464 4 ��m T:T60.343.499D 1 505 o Z��B February 14, 2017 p 1300 LA VERNE WAY, PALM SPRINGS, CA 92264 � 8 p }� S 3 Y: lyA r.l Left Elevation - New Addition R i Right Elevation - Existing Building a+ rs y p y . T �S Rear Elevation - Existing and New e„* Ask- r e i5 ITT.O. / ROOF fir 15'T.O.t 7 $p SCREEN WALL;: � . 5 T.O, r'^ I , CMU WALL `" .." �'"y 5':.al. i`aM r R 3 4 d New Utility Yard New Addition Existing Building Front Elevation - Existing and New Schematic Exterior Elevations - SDU ■■OINTERACTIVE DESIGN CORPORATION 62 C T Y O F PALM SPRINGS - FIRE STATION # 4 NOR 199 5 CIVIC 990RIVE,SUITE 10,PALM SPRINGS,U 94405 5 o a s to �� T:760 323 4990 1505 ��-- February 14, 2017 ^ 1300 LA VERNE WAY, PALM SPRINGS, CA 92264 MA 41 F , Existing Fire Station #4 from Marion Way AL ALL ,. DWA Well Site Existing Fire Station #4 from La Verne Marion Way Street Elevations RIDGE: +1-16' EVE: +/-I 1' r WALL (N)TOR:+10'-4" (N)TOR:+12'-6" (E)TOR:+IT (E)TOR; +10'-4" WALLE) • HEIGHT HEIGHT r L447. �' GEN. M E w +445.88(EG) 445.26 (EG) L 6', NEW UTILITY YARD / / NEW ADDITION f REMODEL OF / REMODEL OF AND NEW FENCE CREW QUARTERS EXISTING APPARATUS SHOP, DECON& TURNOUT&CERT < SINGLE FAMILY RESIDENCES , NEW ADDITION AND REMODEL ADJACENT- SOUTH TO CITY OF PALM SPRINGS FIRE STATION 4 Proposed Site Section Existing Panoramas and Schematic Site Section - S D 3 . 1 NNN INTERACTIVE DESIGN CORPORATION ONO CITY O F PALM SPRINGS - FIRE STATION T I N # 4 1995 CrVIC,323 DRIVE.SUITE 10,OAl d 59RING5.CA 94464 S O o io zo � �� T:760.343 4990 1 505 Fe6ruary 14, 2017 1300 LA VERNE WAY, PALM SPRINGS, CA 92264 ATTACHMENT 2 p`M JOINT AAC/ N PLANNING COMMISSION STAFF REPORT 4< Fos DATE: February 22, 2017 NEW BUSINESS SUBJECT: CITY OF PALM SPRINGS REQUEST FOR APPROVAL OF A MAJOR ARCHITECTURAL APPLICATION FOR A 2,820 SQUARE-FOOT ADDITION AND RENOVATIONS TO FIRE STATION #4, LOCATED AT 1300 LA VERNE WAY, ZONE CU (CASE 3.4012 MAJ). FROM: Department of Planning Services SUMMARY: This is a request to construct a 2,820 square-foot addition to Fire Station #4, and to modify the interior of the existing building. The exterior of the existing building will be repaired and restored, and minor changes are proposed to the site landscaping. A new parking area will be provided at the front of the site for members of the public. The proposed plans are generally in conformance with the requirements of the CU (Civic Use) zoning district, and all applicable development standards. RECOMMENDATION: 1) The Architectural Review Committee (AAC) to review the application and recommend approval to the Planning Commission, subject to conditions as may be appropriate. 2) The Planning Commission to approve the application, subject to conditions and any recommendations of the AAC. BACKGROUND INFORMATION: 'Most Recent Change of Ownership N/A C' of Palm Springs Related Buildin Permits/Business Licenses 3/19/71 Building permit issued for construction of the fire station. 22 Planning Commission Staff Report Case 3.4012 MAJ February 22, 2017—Page 2 of 7 Neighborhood Meetin ei hborhood Notice 02/16/17 Email notification sent to Deepwell Estates, Sonora Sunrise, Twin Palms, and the Indian Canyons Neighborhood Organizations. Field Check Feb. 2017 Staff visited the site to observe existing conditions. DETAILS OF APPLICATION REQUEST: Site Area Gross Acres 11.00 Acres (43,560 SF Surrounding Existing Land Use Existing General Existing Zoning Property Per Cha ter 92 Plan Designation Designation Subject Property Fire Station #4 P/QP (Public/Quasi- CU (Civic Uses) Public VLDR (Very Low North Single-Family Density Residential), R-1-C (Single- Residential 2.1 —4.0 du/ac Family Residential) Single-Family VLDR (Very Low R-1-C (Single- South Residential Density Residential), Family Residential) 2.1 —4.0 du/ac VLDR (Very Low East Single-Family Density Residential), R-1-C (Single- Residential 2.1 —4.0 du/ac Family Residential) West Single-Family Density Residentia VLDR (Very Low l), R-1-C (Single- Residential 2.1 —4.0 du/ac Family Residential) DEVELOPMENT STANDARDS: Pursuant to PSZC Section 92.23.03, the following standards apply. Standard Required/ Provided Compliance Allowed Min. Lot Size No minimum area 35,560 SF net Y Min. Lot Width No minimum 300 Feet Y Min. Lot Depth No minimum 276 Feet Y Min. Setbacks •Front 25 Feet 25 Feet Y •Side (west) 20 Feet 20 Feet Y •Rear 20 Feet 20 Feet Y Max. Lot Coverage No requirement 22% Y 23 Planning Commission Staff Report Case 3.4012 MAJ February 22, 2017—Page 3 of 7 Standard Required/ Provided Compliance Allowed Max. Building Height 15 Feet when 12'-6" (addition) Y within 150' of SF residential Perimeter Wall Height Walls in excess of Wall heights of Y 6' require Utility Yard vary approval by from 6' to 8' Planning Commission Trash Enclosure Screened Screened Y 3'-6" High cans 4' Hi h Mechanical Equipment Screened Roof-Top Screen Y ANALYSIS: Site Plan: The proposed one-story addition will be located on the west side of the existing building, and will be 2,820 square feet in area. A parking area for members of the public will be added at the front of the site with access from La Verne Way, with staff members utilizing the existing parking lot on Marion Way. A screened utility yard is proposed at the southwest corner of the site adjacent to the DWA well site, and will house the emergency generator, diesel storage tank, HVAC equipment, and switchgear equipment. The utility yard will be screened with both a CMU block wall and weathered steel panels, and the existing hedge along the west property line will assist in providing an additional buffer from the adjacent properties. A new trash enclosure will be added at the rear of the proposed addition, adjacent to the staff parking area. The public sidewalk along the La Verne Way frontage will be re-routed behind the driveway of the new parking area at the front of the site; the sidewalks elsewhere adjacent to the site will be retained in their current configuration. Mass and Scale: The proposed addition will be 12'-6" in height at the highest point of the roof structure, and is similar in scale to the habitable areas of the existing building. The existing apparatus bay is 17'-0" in height, and no changes are proposed to modify the heights of the existing structures. The location and height of the proposed addition assists in balancing the existing structure, and the overall massing and scale of the building is appropriate for a residential area. Building Design and Detailing: Hugh Kaptur, the original architect of the fire station, was engaged to design the 24 Planning Commission Staff Report Case 3.4012 MAJ February 22,2017-Page 4 of 7 elevations for the proposed addition, thereby maintaining the details and character of the existing structure. The exterior walls of the addition will be surfaced with a stucco finish, similar to the existing building, with decorative the work at the front entry area. The addition will employ canted wall ends and glulam fascia details similar to the original building. The entire structure will be repainted a gray/beige color to match the original intent for exposed concrete, and the existing wooden beams will be repaired and painted a medium brown color. The windows in the addition will utilize dark bronze aluminum frames to match the windows in the existing building. Overall, the proposed addition employs the same details as the existing structure, and the proposed renovation work will enhance the exterior appearance of the building. Landscaping and Buffers: Changes to the landscaping will be minor, with most of the new landscaping placed along the La Verne frontage or adjacent to the proposed addition. The landscape plan depicts the addition of four Desert Museum palo verde trees at the front of the property adjacent to the new parking area, which will assist in complying with the parking lot shading requirements. The existing olive trees along the west property line and along the Marion Way frontage will be retained, as will the Mexican fan palms located adjacent to the existing structure. Two planting areas will be added and enhanced at the front of the site, utilizing a mixture of Golden Barrel cactus, Red Yucca, and Pendula Yucca plants. Weathered granite boulders (between 18" and 30" in size) will also be utilized in these two planting areas, along with Apache Sunset crushed stone as a groundcover. New plantings will also be placed adjacent to the entry of the proposed addition, consisting of Chihuahua sage, Thunder Cloud sage, Sunburst lantana, and Mediterranean fan palms. The existing decomposed granite (Palm Springs Gold)will be retained in the remaining areas of the site. PSZC Section 93.06.00(C)(12) requires that a landscaped berm or a low wall be installed where parking areas are located along street frontages. The landscape plan will need to be modified to include the parking lot screening. FINDINGS -MAJOR ARCHITECTURAL APPLICATION: Section 94.04.00(D) of the Palm Springs Zoning Code (PSZC) requires an evaluation of the proposed development to determine if it will provide a desirable environment for its occupants, be compatible with the character of adjacent and surrounding developments, and whether it is of good composition, materials, textures and colors. Conformance shall be evaluated based on the following criteria: 1. Site layout, orientation, location of structures and relationship to one another and to open spaces and topography. Definition of pedestrian and vehicular areas, i.e., sidewalks as distinct from parking lot areas. The proposed addition will be constructed on the west side of the existing fire station, and provides a public entry facing the La Verne Way frontage. A new 25 Planning Commission Staff Report Case 3.4012 MAJ February 22, 2017—Page 5 of 7 public parking area will be provided adjacent to the addition; staff parking will remain at the rear of the building in the current location. A screened utility yard is provided at the west property line, adjacent to the DWA well site. Sidewalks are provided at the perimeter of the site, and are generally distinct from parking and driveway areas. The overall layout of the site and location of structures is consistent with required setbacks and appropriate for the neighborhood context. 2. Harmonious relationship with existing and proposed adjoining developments and in the context of the immediate neighborhood/community, avoiding both excessive variety and monotonous repetition, but allowing similarity of style, if warranted. The overall scale of the station, with a height of 12'-6" for the habitable portions of the building and 17'-0" for the existing apparatus bay, is appropriate and consistent with the height limits for residential structures. The materials are also generally consistent with the adjacent residential structures, in terms of color, texture and appearance. 3. Maximum height, area, setbacks and overall mass, as well as parts of any structure (buildings, walls, screens, towers or signs) and effective concealment of all mechanical equipment. The height of the proposed addition is 12'-6", which is consistent with the requirement for R-1 zoned properties per the building height envelope. The proposed addition will be approximately 21 feet from the west property line, which exceeds the R-1 setback requirement for the abutting properties and provides adequate separation. The massing of the structure is also sympathetic with the residential surroundings. Mechanical equipment will be ground-mounted in a utility yard and screened by a wall of slump-stone CMU block and weathered steel panels. 4. Building design, materials and colors to be sympathetic with desert surroundings. The proposed addition utilizes the architectural language of the existing station, so that the addition is harmonious with the existing structure in terms of appearance and materials. The proposed paint colors are beige with gray undertones for the stucco walls, with a medium brown color for the exposed beams. Glazed ceramic tiles will be utilized near the new front entry to the building, and will match the tiles used on the existing building. Overall, the colors and materials are appropriate for the desert climate and location. 5. Harmony of materials, colors and composition of those elements of a structure, including overhangs, roofs, and substructures which are visible simultaneously. The proposed addition will utilize the same materials, colors, and architectural details so as to remain consistent with the existing structure. While the addition 26 Planning Commission Staff Report Case 3.4012 MAJ February 22,2017—Page 6 of 7 will have subtle differences in terms of roof height and proportions, it will appropriately balance the existing structure so that the overall appearance will remain harmonious. 6. Consistency of composition and treatment. As previously noted, the composition and treatment of the exterior materials and details of the addition are consistent with those of the existing building. 7. Location and type of planting, with regard for desert climate conditions. Preservation of specimen and landmark trees upon a site, with proper irrigation to insure maintenance of all plant materials. The proposed plant materials are appropriate to the desert climate, and will improve upon the existing landscaping that is currently in place. Mature olive trees will be retained, and additional shade trees will be provided at the front of the site. Proper irrigation will be installed to ensure maintenance of all plant materials. 8. Signs and graphics, as understood in architectural design including materials and colors. Signage for the facility will be handled under a separate permit; no signage is currently proposed for the exterior of the building. ENVIRONMENTAL ANALYSIS: Pursuant to the California Environmental Quality Act (CEQA) Guidelines, the project is a Class I exemption and is categorically exempt per Section 15301(a) (Existing Facilities). Additions to existing structures provided that the addition will not result in an increase of more than 10,000-square feet if the Project is in an area where all public services and facilities are available; and the area in which the Project is located is not environmentally sensitive. CONCLUSION: The approval of the Major Architectural Application will allow for the construction of a 2,280-square foot addition and renovation of Fire Station #4. The Project as proposed is consistent with the development standards of the CU (Civic Use) zone and based upon this determination, the Staff recommendation is as follows: 1) The Architectural Review Committee (AAC) to review the application and recommend approval to the Planning Commission, subject to conditions as may be appropriate. 2) The Planning Commission to approve the application, subject to conditions and any recommendations of the AAC. � 7 Planning Commission Staff Report Case 3.4012 MAJ February 22,2017—Page 7 of 7 Glenn Mlaker, AICP Inn Fagg, AICP Associate Planner Director of Planning Services ATTACHMENTS: 1. Vicinity Map 2. Resolution 3. Conditions of Approval 4. Justification Letter 5. Site Photos 6, Site Plan 7. Landscape Plan 8. Floor Plan 9. Building Elevations/Material Board 10.Site Section L `Ql�� MM,t� Department of Planning Services w E Vicinity Map r���ro RIO 5 <I— "� RIC - 44 I RIC JH RIC '" LA JOLLA RD � RIC I R1C _ JW[ MARION WAY — O W vO J 4 n� O_ 1_ C� RIC RIC E i yy9 RIC- RIC' ?04� R1C 4 RIC FV@QQ I CA? Im a Legend 11� --RIC J � O �500 Ft Radius RIC lu RtC t� U ®Site RIC t +•.�� J CHI CIR ElZonng CITY OF PALM SPRINGS Case 3.4012 MAJ Fire Station #4 1300 La Verne Way 29 RESOLUTION NO. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING A MAJOR ARCHITECTURAL APPLICATION (CASE NO. 3.4012 MAJ) FOR THE CONSTRUCTION OF A 2,820-SQUARE FOOT ADDITION AND RENOVATION TO FIRE STATION #4 LOCATED AT 1300 LA VERNE WAY, ZONE CU, SECTION 26. THE PLANNING COMMISSION FINDS AND DETERMINES AS FOLLOWS: A. The City of Palm Springs, ("Applicant") has filed an application pursuant to Section 94.04.00 of the Zoning Ordinance for the construction a 2,280-square foot addition and renovation of Fire Station #4 located at 1300 La Verne Way, Zone CU, Section 26 (Project). B. On February 22, 2016, the Architectural Advisory Committee reviewed the Project and voted to recommend approval to the Planning Commission. C. On February 22, 2016, the Planning Commission carefully reviewed and considered all of the evidence presented in connection with the hearing on the case, including but not limited to the staff report and all written and oral testimony presented and voted to approve the Project. D. The City has evaluated the Project for compliance with the California Environmental Quality Act ('CEQA) and has determined that the Project is categorically exempt from the requirements of CEQA pursuant to Section 15332 ("In-Fill Development Projects") of the CEQA guidelines. Additions to existing structures provided that the addition will not result in an increase of more than 10,000-square feet if the Project is in an area where all public services and facilities are available; and the area in which the Project is located is not environmentally sensitive. Accordingly, upon approval of this item, a Notice of Exemption will be prepared and filed with the Riverside County Clerk. E. Pursuant to Section 94.04.00 of the Palm Springs Zoning Code, the Planning Commission finds: 1. Site layout, orientation, location of structures and relationship to one another and to open spaces and topography. Definition of pedestrian and vehicular areas; i.e., sidewalks as distinct from parking lot areas. The proposed addition will be constructed on the west side of the existing fire station, and provides a public entry facing the La Verne Way frontage. A new 30 Planning Commission Resolution No. February 22,2017 Case 3.4012 MAJ Page 2 of 4 public parking area will be provided adjacent to the addition; staff parking will remain at the rear of the building in the current location. A screened utility yard is provided at the west property line, adjacent to the DWA well site. Sidewalks are provided at the perimeter of the site, and are generally distinct from parking and driveway areas. The overall layout of the site and location of structures is consistent with required setbacks and appropriate for the neighborhood context. 2. Harmonious relationship with existing and proposed adjoining developments and in the context of the immediate neighborhoodlcommunity, avoiding both excessive variety and monotonous repetition, but allowing similarity of style, if warranted. The overall scale of the station, with a height of 12'-6" for the habitable portions of the building and 17'-0" for the existing apparatus bay, is appropriate and consistent with the height limits for residential structures. The materials are also generally consistent with the adjacent residential structures, in terms of color, texture and appearance. 3. Maximum height, area, setbacks and overall mass, as well as parts of any structure (buildings, walls, screens, towers or signs) and effective concealment of all mechanical equipment. The height of the proposed addition is 12'-6", which is consistent with the requirement for R-1 zoned properties per the building height envelope. The proposed addition will be approximately 21 feet from the west property line, which exceeds the R-1 setback requirement for the abutting properties and provides adequate separation. The massing of the structure is also sympathetic with the residential surroundings. Mechanical equipment will be ground-mounted in a utility yard and screened by a wall of slump-stone CMU block and weathered steel panels. 4. Building design, materials and colors to be sympathetic with desert surroundings. The proposed addition utilizes the architectural language of the existing station, so that the addition is harmonious with the existing structure in terms of appearance and materials. The proposed paint colors are beige with gray undertones for the stucco walls, with a medium brown color for the exposed beams. Glazed ceramic tiles will be utilized near the new front entry to the building, and will match the tiles used on the existing building. Overall, the colors and materials are appropriate for the desert climate and location. 5. Harmony of materials, colors and composition of those elements of a structure, including overhangs, roofs, and substructures which are visible simultaneously. 31 Planning Commission Resolution No. February 22,2017 Case 3.4012 MAJ Page 3 of 4 The proposed addition will utilize the same materials, colors, and architectural details so as to remain consistent with the existing structure. While the addition will have subtle differences in terms of roof height and proportions, it will appropriately balance the existing structure so that the overall appearance will remain harmonious. 6. Consistency of composition and treatment. As previously noted, the composition and treatment of the exterior materials and details of the addition are consistent with those of the existing building. 7. Location and type of planting, with regard for desert climate conditions. Preservation of specimen and landmark trees upon a site, with proper irrigation to insure maintenance of all plant materials. The proposed plant materials are appropriate to the desert climate, and will improve upon the existing landscaping that is currently in place. Mature olive trees will be retained, and additional shade trees will be provided at the front of the site. Proper irrigation will be installed to ensure maintenance of all plant materials. 8. Signs and graphics, as understood in architectural design including materials and colors. Signage for the facility will be handled under a separate permit; no signage is currently proposed for the exterior of the building. THE PLANNING COMMISSION RESOLVES: Based upon the foregoing, the Planning Commission hereby approves Case 3.4012 MAJ for a Major Architectural Application for the construction of a 2,280-square foot addition and renovation of Fire Station #4 located at 1300 La Verne Way subject to the conditions of approval attached herein as Exhibit A. ADOPTED this 22nd day of February, 2017. AYES: NOES: ABSENT: ABSTAIN: ATTEST: CITY OF PALM SPRINGS, CALIFORNIA 32 Planning Commission Resoludon No. February 22, 2017 Case 3.4012 MAJ Page 4 of 4 Flinn Fagg, AICP Director of Planning Services 33 RESOLUTION NO. EXHIBIT A Case 3.4012 MAJ Fire Station #4 1300 La Verne Way February 22, 2017 CONDITIONS OF APPROVAL Before final acceptance of the project, all conditions listed below shall be completed to the satisfaction of the City Engineer, the Director of Planning Services, the Director of Building and Safety, the Chief of Police, the Fire Chief or their designee, depending on which department recommended the condition. Any agreements, easements or covenants required to be entered into shall be in a form approved by the City Attorney. ADMINISTRATIVE CONDITIONS ADM 1. Project Description. This approval is for the project described per Case 3.4012 MAJ; except as modified with the approved Mitigation Monitoring Program and the conditions below; ADM 2. Reference Documents. The site shall be developed and maintained in accordance with the approved plans, date stamped February 13, 2017, including site plans, architectural elevations, exterior materials and colors, landscaping, and grading on file in the Planning Division except as modified by the approved Mitigation Measures and conditions below. ADM 3. Conform to all Codes and Regulations. The project shall conform to the conditions contained herein, all applicable regulations of the Palm Springs Zoning Ordinance, Municipal Code, and any other City County, State and Federal Codes, ordinances, resolutions and laws that may apply. ADM 4. Minor Deviations. The Director of Planning or designee may approve minor deviations to the project description and approved plans in accordance with the provisions of the Palm Springs Zoning Code. ADM 5. Time Limit on Approval. Approval of the Major Architectural Application (MAJ) shall be valid for a period of two (2) years from the effective date of the approval. Extensions of time may be granted by the Planning Commission upon demonstration of good cause. 34 Conditions of Approval Case 3.4012 MAJ-Fire Station#4 ADM 6. Right to Appeal. Decisions of an administrative officer or agency of the City of Palm Springs may be appealed in accordance with Municipal Code Chapter 2.05.00. Permits will not be issued until the appeal period has concluded. ENVIRONMENTAL ASSESSMENT CONDITIONS ENV 1. Notice of Exemption. The project is exempt from the California Environmental Quality Act (CEQA); therefore, an administrative fee of$50 shall be submitted by the applicant in the form of a money order or a cashier's check payable to the Riverside County Clerk within two business days of the Commission's final action on the project. This fee shall be submitted by the City to the County Clerk with the Notice of Exemption. Action on this application shall not be considered final until such fee is paid (projects that are Categorically Exempt from CEQA). PLANNING DEPARTMENT CONDITIONS PLN 1. Water Efficient Landscaping Conformance. The project is subject to the Water Efficient Landscape Ordinance (Chapter 8.60.00) of the Palm Springs Municipal Code and all other water efficient landscape ordinances. The applicant shall submit a landscape and irrigation plan to the Director of Planning for review and approval prior to the issuance of a building permit. Landscape plans shall be wet stamped and approved by the Riverside County Agricultural Commissioner's Office prior to submittal. Prior to submittal to the City, landscape plans shall also be certified by the local water agency that they are in conformance with the water agency's and the State's Water Efficient Landscape Ordinances. PLN 2. Conditions Imposed from AAC Review. The applicant shall incorporate the following comments from the review of the project by the City's Architectural Advisory Committee: PLN 3. Screen Roof-mounted Equipment. All roof mounted mechanical equipment shall be screened per the requirements of Section 93.03.00 of the Zoning Ordinance. PLN 4. Exterior Alarms & Audio Systems. No sirens, outside paging or any type of signalization will be permitted, except approved alarm systems. PLN 5. Outside Storage Prohibited. No outside storage of any kind shall be permitted except as approved as a part of the proposed plan. PLN 6. (add any additional conditions imposed by the Planning Commission or City Council here) ? 5 Conditions of Approval Case 3.4012 MAJ-Fire Station#4 BUILDING DEPARTMENT CONDITIONS BLD 1. Prior to any construction on-site, all appropriate permits must be secured. END OF CONDITIONS 36 RECEIVED MEN I ■E❑ INTERACTIVE DESIGN 'C0RP0RFiiAININOSVIRVICES ARCMnNV SN NT 199 S.Civic drive,Suite 10 Palm Syyringg�s,California 92262 T:760.323.4990 F:760.322.5308 www,interactived esigncorp.com February 14, 2017 40i2 Flinn Fagg, Director of Planning Department City of Palm Springs 3220 E.Tahquitz Canyon Way Palm Springs, CA 92262 Subject: Letter of Justification for the Addition and Renovation of Fire Station 4 located on 1600 South La Verne Way, Palm Springs, California. Director Flinn Fagg, Fire Station#4 was designed by Hugh Kaptur and constructed in 1971. It has served as the fire station serving the southern section of Palm Springs for 45 years. Over time water intrusion, mold and rodents compromised the Irving quarters necessitating an abatement project which was completed in the fall of 2016. The criteria for a fully functioning fire station have evolved as Codes and standards of practice have changed. The layout and size of the existing building do not meet current Codes and standards of practice necessitating a remodel of the building. The City retained Maria Song,AIA, and Reuel Young, AIA, of Interactive Design Corporation to evaluate the existing building based upon current codes and standards. The evaluation of the existing building systems (structural, mechanical, plumbing and electrical) revealed that the structural system could be retro-fitted to meet current Code, but that the other systems would need to be replaced in their entirety. Furthermore, based upon current standards of practice for fire stations, the existing building would have to be enlarged, even without adding more fire fighters or apparatus. THE BUILDING Among the central issues to be addressed by the new, enlarged fire station are the following. • Gender-neutral sleeping quarters and restrooms; • ADA-compliance throughout including bathrooms; • Decontamination areas and equipment; • Adequate storage of turn-out gear and personal protection equipment; • Separation and decontamination facilities between living quarters and apparatus bay; • Dedicated fitness room for mandatory fitness regimen; • Climate-controlled medication room; IDC No. I SOS CPS FA I 37 MEN ��p INTERACTIVE DESIGN CORPORATION • Individual zones and control of ventilation (negative pressure)for apparatus and mission- support areas; • Individual controls for crew quarters (sleeping, day-room, training, etc.); • New emergency generator with 72-hour full-use capacity; The guiding principle for how the building would be added to was the need to separate the crew- support quarters from the"contaminated" areas (apparatus bay and various mission-support areas.) The new addition would house the sleeping quarters, day room and kitchen and administrative functions.To accommodate those functions,the new addition is approximately 2600 SF. The architectural vocabulary was to be an extension of the existing"pueblo modernist", and indistinguishable from the original vocabulary. Mr. Kaptur was retained to design the elevations for the new addition, though constrained by the floor plan worked out with the Fire Department's Fire Station Design Committee and various Code mandates. The new wing has a slightly higher plate/roof lines, but the large exposed glued laminated beams set on and against the battered stucco walls are true to the original building. The existing glu lam beams will require repair and surface treatment to mitigate the water damage. The proposed colors are closer to the original desire to resemble the neutral grey of exposed concrete. New windows and doors will match the existing aluminum anodized dark bronze finish. THE SITE The significant deficiency of the existing site is the lack of parking for the public, It has been common for people to park in the access drive that the apparatus use. In addition, the original front entrance was somewhat obscured. Thus the new site plan introduces two parking spaces to the SW portion of the site, and the front door faces those parking spaces with a canopy providing shade and announcing the entry. Other elements of the site that required upgrading are the following: • A new emergency generator(72-hour, full capacity) with on-site diesel storage tank; • Diesel fuel trailer to allow the apparatus to be re-fueled on-site instead of travelling to the city corporation yard; • Ground-mount heat pumps to replace roof-mounted package HVAC units; • Automatic transfer switchgear to draw from the generator when power goes out; • A new SCE transformer to replace the below-grade existing transformer. IDC No. 1505 CPS FS4 20 38 ■■■ ��p INTERACTIV E DESIGN CORPORATION All of the above(except the SCE transformer) will be enclosed by a new Utility Yard in the SW section of the site, and will require CMU walls at least 6' high to conceal the various equipment The generator itself is 6.5' tall plus a concrete pad. We have located it as far to the south as possible to mitigate the noise and visual impact on the adjacent residences. There are existing shrubs (approximately 8' tall) and a 6' high CMU along the property line of the residences. Similarly, along the property line shared with the DWA well site, existing shrubs provide a visual barrier. We propose that the new wall along the La Verne frontage be a combination of the sack-finished slump-block to mimic the existing walls up to approximately five feet, and then continue to the height necessary to screen the equipment with weathered steel plates stair-stepping from the corner eastward and returning north to the gates into the Utility Yard. We believe the that the change in materials will lessen the mass and impact of the wall. LANDSCAPE Only the areas along La Verne will be modified. The ground cover will match the existing 3/8" gold gravel. One of the existing olive trees will remain, and four new palo verde (36" box)trees will frame the new drive way for public parking. Three areas in front of the building will be re- landscaped. In front of the sleeping quarters along a battered stucco wall will be a stepped up composition consisting of yellow lantana in front of texas ranger(Thundercloud -smaller and more intense color in front of the taller greyer Chihuahua Sage). Two slightly mounded areas of boulders engaged with red yucca and barrel cactus flank the existing main apparatus drive. Throughout, the ground cover will be gravel to match the existing. An at-grade planter adjacent to the new entry will feature a specimen Mediterranean fan Palm. Let us know if you have any questions. Maria Song, AIA IDC No. 1505 CPS F54 30 39 { �w� �. . .i. �'J „�! ��}�i(+f y 14e Zi•;+y lyf fL,27f��ftiJ !Jr r�. x/_ nM e4 4. 1.+ .'i +.. �� •'� 14 Yfr F ' I k l �T 4 I,i. .1 f it �C•t-1 '�'°`}tir 64 ♦ + i lT r}1 i 1: aI 4 .�� � �"J��f � r S� }`!Y�(y c�ty� 1M1\., ♦ t; r py+f�(^y ti w �a .J n • � �'�+{�;'rir'}�/:d,'� � t��FVf �"r�lJ'��r��>f�L�Yi� �{!/IS'y�+ JL�� nMp •+^ F�TM�pyr ,������� ���� 7'.�'�i�ft�>�'ei>s JS _ y } !C lr �.h}.'r•r< �i µft 71 �, .J� J . ; r• '}u..t. ^•^ r �rn�+.�ilea+ Y`^,JC.K�br���jy�.Y M1p!r'!-' r t ti 0 N 1 � r 1� 'IY J 1� ✓r 1 i T. a j a 4 ib °y>aet i i tY# tt — a j . i ..z 1 �r t 1 i 3. 1 PROJECT INFORMATION I w,uiOsrt. au, FT u®.Q. rise \ Zoning: CU w n cNuca ro>rt.rNs Occupancy: Group 8,R-3 wwenr. auramrosn.r.o (� / Construction classification: Type (no change) Fire suppresslon: Non-sprinklered rweiasrua \ Square footage: ExistingProposed: 2,820 SF ' Proposed: 2.820 SF Total: 8.065 SF A,� / _ n if �\ Original Code: U8C 1970(assumed) / RESIDENCE E TC°�rs \Q j ndo a CODE REQUIREMENTS THE CALL CALIFORNIA BUILDING BUILDING STANDARDS CODES CALIFORNIA BUILDING CODE CALIFORNIA ELECTRICAL CODE CALIFORNIA MECHANICAL CODE s Tc was S7 CALIFORNIA PLUMBING CODE i r3/ e .f} CALIFORNIA FIRE CODE "rye y/ ,TAEEsr s tq can r\ CALIFORNIA EXISTING BUILDING CODE CALIFORNIA GREEN BUILDING STANDARDS CODE d CITY OF PALM SPRINGS ORDINANCES RESIDENCE �,rPa�a, NEW Ira uxwer Y ' $y TRASH �r �wa reu r --� SCOPE OF WORK t ENCL'"-'F to rac \ \\ The Existing fire station was constructed in 1971,and recently underwent a hazardous material abatement in preparation for upgrades to the facility to meet current Codes and standards of 3/ APPARATUS Tuff practice Tor fire stations. Existing structure consists of a P single-story wood-frame portion that torment served all needs other than then I apparatus. Adjacent and attached to the \ J' �✓� NEW ADDITION: REMODEL- u ` \ 9 wood-frame portion Is a CMU apparatus bay. SCREW QUARTERS EXISTING - ` The addition will resemble the building in architectural character. &SUPPORT The organization of the completed building will be as follows: D W A csF� •the apparatus bay will remain as Is(with systems upgrades] •the existing portion will house the mission-supporl facilities WELL McooH4 11 that are classified as"contaminated" SITE °the new addition will house crew quarters,day room and ell NEW ^ k rt kitchen,and administrative functions. UTILITY - - I is ssMa This organization will address the simotest changes in fire station i YARD 1 1 1 design:to segregate"contaminated"areas fopporatus bay, ! turn-out storage,workshop and de-contamination facilities]from / _i�. - i.Nrra omrtw�r _ Iq rwwsa l R I II rc,em crew living quarters. .. -- �e1p��_ rues may voe+ux I "'a p .t 3 1e '00"/f/ -� SHEET INDEX �r s woE°'x'r'�� terw.pF Roewux ,�� Sheet I Schematic Site Plan and Project Information inwax Sheet 2 Schematic Landscape Plan 'ere Sheet 3 Schematic Floor Plan,Roof Plan,and Sections Sheet 4 Materials and Color Board i_A VERNE WAY Sheet 5 Schematic Exterior Elevations Sheet 6 Existing Panoramas and Schematic Site Section Schematic Site Plan and Project Information - SD3. 1 ■EEINTERACTIVE DESIGN CORPORATION Al CNK J`I,AInim IA Sir.,U"169 CITY OF PALM SPRINGS — FIRE STATION #4 " T]e0lsr.�a tea, 1300 LA VERNE WAY, PALV -. 5, CA 92264 IA W LANDSCAPE KEY PLAN —�\ BOTANICAL NAME Item Name \ IMAGE ICON COMMON NAME SIZE IMAGE Item Description SIZE „u TRffS INERT MATERIALS OLEA BOULDERS ewopoea ©9 WEATHERED GRANITE Ell OLIVE GRAVEL / WASHINGTONIA (MATCH EXISTING)/ObU51a PALM SPRINGS 3/8" ai j MEXICAN FAN PALM 10 GOLD \ p ^ NEW CRUSHED STONE DeRIUM ed Museum 3\ - APACME SUNSET DESERT MUSEUM 24"BOX R11 -. ``,•\ j 1 \ , =„ I PALO VERDE SHRUBS �- 2 LEUCOPurn LIGHTING SYMRO kmIaevigoNm 5 GAL . LANDSCAPE SPOT LED Width: j NEW \ '� �O CHIHUAHUA SAGE Height Hink ey 7 TRASH 'y - 3.3" ��< ENGC 1536BZ-BW27MD� LRICOPHYLLUM Cost Aluminum weight: \ �\ condidum SGAL 12 1-7.50 watt LED 1-Olbs 3 THUNDER CLOUD j �-. APPARATUS LANTANA e REMODEL vemanaceoe \ 'L NEW ADDITION. EXISTING \ t SGAL ,CREW QUARTERS. � 9 �"� SUNBURST &SUPPORT HESPERALOE ul r] � �.3 �.,,�_� 1 ,l parvillaa SGAL / lu e•� _ ` 1WV5 RED YUCCA j / NEW r Ewsonli SIS / - 1, 9 YARD ,;;.v }y '. P GOLDEN BARREL 12"-IB' UTILITY _ _ _ _ - 'T-1el+s awewn. IN-3� m _ _ t 6 CACTUS —111 rdl �Iv.ew ueesl•u i � CHAMAEROPS humnllis 24"BOX \f `r _ i `pin _ — mound ursrn .n uEtn MEDITERRANEAN FAN PALM ,- � IM4prsGrb111 L1E1 I10 RECURVIFOUA pendula 5 GAL LA V E R N E �B PENOULA YUCCA NOTE:EXISTING LANDSCAPE ALONG MARION WAY TO REMAIN Schematic Landscape Plan - SDU OEM INTERACTIVE DESIGN CORPORATION /1 CITY OF PALM SPRINGS — FIRE STATION #4 ���lofe nv34M rte ¢>u vawGS CG94505 a 3f �� c-do.]Rsdvw Isos I/l d",=I'-0" Febemn 11,R01] .,N VLHNL WAY. PALM LPRiNGS. CA 92264 NEWADDITION FISTING BUILDING 121'-0" s . �-IEI ROOF 52'-0^ {" I DBAW am NEW ADOPTION E%BnNG BUILDING n._6.. ne'a^ Ia{•ro. Ira•r.o. ROOF ROOF. ]JUST 12'{•TO ..,. I CERT ROOF DRAIN UTILITY STORAGITYR1..._i. la-t"TOROOF n• KI�CHEN�, :?" MEDS HOSE VV T.O. ROOF �, FOCI, 1 1 - J ' 1 0 ` L I EVADER _ - hNM R ;r �' WORKSHO OUTDOOR A F R '�^'Y GEAR HOSE K 1o•-.•ro }--- ---- SLEEP F p1 ��^'` STORAGE EQPT ROOF—' Y 1 �-.. - IS•W TO(E) I ( 3 I APPARATUS C N UP ` _. ALL SCREEN WALL I �...\-: BAY i 'DECON ` BLOW m B ISLEEP BATH -. - ,o'r Tc I SLEEP I 11— Y UNO �. I E UTIL� TRAINI�I ... T TURNOU 5 1{{ ACTOR Roof Plan —ADMIN 3132"=1 0" ww FITNESS u{•r.o: ,.qF. ,7f LOBBY I RODE I.. WALKWAY PLANTBd _�.. ,7 I`-_ MTO 4ATN H sL>$ O ❑ ` _. _-_ W L R _ Building Section C Floor Plan IlY T.0. la-1'T.O. r IrTA. ROOF-. ROOF—. ROOF —ITTO.(E) 12W TO 10'A•T.0. 1 S1=REEH WALL ROOF ROOF-... IaA•T.O. 10'4'T.O. ,--a{•TA. =�y ROOF _� SUH Rffi a MTN LAUNDRY APPAMTUS BAY TURFgUT Building Section A Building Section B 3/32"=1'-0" 1/E"=1'_0" Schematic Floor Plan, Sections, and Roof Plan - SD3. 1 MMMIN9ERAACCTIIVVE DESIGN CORPORATION CITY OF PALM SPRINGS - FIRE STATION #4 " ''°°"'' 115 66.w 20 ry 1l,4011 ..A VERNE WAY, PALM SPRINGS, CA 92264 1PA PAINT FOR GLULAM 2 PAINTS FOR PLASTER 3 ALUMINUM WINDOW 4 GLASS-DUAL GLAZED 5 SINGLE-PLY FIBERTITE 6 6"H SLUMP STONE CMU 7 3 x 3 GLAZED CERAMIC 8 NEW YARD FENCE- BEAMS-SMOKEHOUSE BY FINISH-RECLAIMED FRAME-DARK BRONZE SOLARBAND 60 ROOFING-OFF-WHITE BLOCK,RUNNING BOND. TILE(MATCH EXISTING) CORTEN STEEL D.E WOOD BY D.E. ANODIZED SACK FINISH 4 3 4 5 m x :t New Addition Existing Building Front Elevation - Existing and New Materials & Color Board - SD3. 1 MOINTERACTIVE DESIGN CORPORATION 14 CITY OF PALM SPRINGS - FIRE STATION #4 N 'wscm mcwne io,>u wewc 4s4e4 a e T:70313AM Febwry 14,401 2017] 1300 LA VERNE WAY, PALM SPRINGS, CA 9226 R Left Elevation-New Addition I Right Elevation-Existing Building �I 7 Rear Elevation-Existing and New a ' rvT IrT.O. - n;°'..'" Bops I V T.p. s'T.o. - au wAu I vv�xW :F New miry Yad New Addd. B51On8 Boiidnp Front Elevation-Existing and New Schematic Exterior Elevations - SD3. 1 INTERACTIVE DESIGN CORPORATION CITY OF PALM SPRINGS - FIRE STATION #4 q.-T:�ao.3Y3..cw o�. 66u..y 1{.YpI 2017 l 300 LA VLRNL WAY. PALM SPRINGS, CA 9226� k I Exisling Fire Station#4 from Marion Way my � 1 • DWA Well Site Ust)ng Fire Station N4 from La Verne Marion Way Street Elevations R RIDGE:+I-IC EYE+I.IV •�.�Fy/r. ir(N) (N)TOIL+104" (N)TOR:+12'-6' (E)TOR:+IT (E)TOR;+10'-4" r-V(E) ✓ --.f:: WALL WALL HEIGHT L ---------- HEIGHT EG+g47.10 ilx M 445.88(EG) +M5.26(EG) POOL 6' NEW UTILITY YARD NEW ADDITION REMODEL OF REMODEL OF AND NEW FENCE CREW QUARTERS EXISTING APPARATUS SHOP,DECON& TURNOUT&CERT SINGLE FAMILY RESIDENCES NEW ADDITION AND REMODEL \ ADJACENT-SOUTH TO CITY OF PALM SPRINGS FIRE STATION 4 Proposed Site Section Existing Panoramas and Schematic Site Section - SD3. 1 EM■INTERACTIVE DESIGN CORPORATION CITY OF PALM SPRINGS - FIRE STATION #4 MOMwvs<rv¢wry wne arwawv0£VAY%4 a io m w �� T:�60.J93 T990 15a5 F.bnnv 14.gall A VERNE WAY, PALM SPRINGS. CA 92264 wti ATTACHMENT 3 49 CITY OF PALM SPRINGS PLANNING COMMISSION MINUTES February 22, 2017 Council Chamber, City Hall 3200 East Tahquitz Canyon Way Palm Springs, CA 92262 CALL TO ORDER: Chair Calerdine called the meeting to order at 1:30 pm. ROLL CALL: Planning Commission: Present This Meeting: Commissioner Donenfekl, Commissioner Hirschbein, Commissioner Hudson, Commissioner Lowe, Commissioner Middleton, Vice-Chair Weremiuk, Chair Calerdine Absent This Meeting: None. Staff Present: Planning Director Fagg, Deputy City Attorney Daudt, Planning Administrative Coordinator Hintz, Associate Planner Mlaker Architectural Advisory Committee: Present This Meeting: Member Fredricks, Member Lockyer, Member Miller, Member Pumel, Member Rotman, Vice-Chair Cassady Excused This Meeting: Secoy-Jensen Abstained This Meeting: Chair Song REPORT OF POSTING OF AGENDA: The Agenda available for public access at the City Hall exterior bulletin board (west side of Council Chamber) and the Planning Services counter by 4:00 pm on Thursday, February 16, 2017. ACCEPTANCE OF THE AGENDA: The Agenda was accepted, as presented. 50 Planning Commission Wknuies February 22,2017 City of Patin Springs PUBLIC COMMENTS: Chair Calerdine opened public comments and with no speakers coming forward public comments was closed. 1. JOINT MEETING WITH THE ARCHITECTURAL ADVISORY COMMITTEE 1A. CITY OF PALM SPRINGS REQUESTING APPROVAL OF A MAJOR ARCHITECTURAL APPLICATION FOR A 2,820 SQUARE-FOOT ADDITION AND RENOVATIONS TO FIRE STATION #4 LOCATED AT 1300 LA VERNE WAY, ZONE CU (CASE 3.4012 MAJ). (GM) Planning Director Fagg provided an overview of the proposed addition as outlined in the staff report. Mr. Fagg pointed-out that Chair Song is a part of the design team and will not be participating in the discussion and vote on this project. Public Comments: MARIA SONG, Interactive Design, project architect, introduced the design team and provided details on the design concept. RUEL YOUNG, Interactive Design, partner, described the existing building and integration of the proposed addition. HUGH KAPTUR, original architect of fire station, stated that his goal was to come up the with the elevation design to match the existing architecture. Member Purnel requested clarification on the existing landscape and how it relates to the new plantings. He questioned if the existing palms could be relocated? (no) Member Purnel suggested balancing the taller trees (right side) with the smaller trees (left side) and asked about the new plantings blending in with the existing landscaping especially in front of the new structure. Member Lockyer requested clarification on: • The palms. • Existing landscape • The landscape on the north side. Member Pumel questioned how the landscape is being addressed near the dining/kitchen area. Member Lockyer commented that the planting plan looks light and questioned the urgency of this project. Z 5 �. Planning commission Minutes February 22.2017 Cny of Palen springs Member Pumel noted the minimalist approach and is not looking at adding more landscaping. He suggested organizing the plantings a little more simple with less groupings and spread-out at some key areas (private spaces near the kitchen area) to embrace the footprint of the building. He thinks the materials and sizes are appropriate. Member Lockyer agreed and suggested engaging the outdoor/living (north side of kitchen) area. Member Purnel considered the budget for the project and suggested maximizing what's there and utilizing other plantings on the site. Member Fredricks commented that the step-down plantings proposed outside of the crew quarters could provide privacy without having to be a step-down planting - one row of material may be sufficient instead of 3 and the other 2 rows could go someplace else. In certain areas this may be more effective especially around this building. Member Purnel cautioned about distributing the new plantings so that it becomes a sense of completeness and not an added style. M/S/C (Pumel/Fredricks, 6-1-1 absent Lockyer, recused Song) Approve as presented with the following comments: 1. Re-distribute the new plantings to incorporate with the existing landscaping. 2. A recommendation to redistribute the plantings to the west and south yards between the indoor and outdoor spaces. The Planning Commission continued with the remainder of the meeting. PUBLIC COMMENTS: Public comments was opened and with no speakers coming forward was dosed. 1A. CITY OF PALM SPRINGS REQUESTING APPROVAL OF A MAJOR ARCHITECTURAL APPLICATION FOR A 2,820 SQUARE-FOOT ADDITION AND RENOVATIONS TO FIRE STATION #4 LOCATED AT 1300 LA VERNE WAY, ZONE CU (CASE 3.4012 MAJ). (GM) Technical questions: Commissioner Donenfeld verified the following: • Is the hedge on the residential side of the property? • Was consideration given to improve the wall? (A coat of paint in an appropriate color would enhance this area.) • Will the generator be seen by the owner to the west? (existing oleanders are 9 feet tall). 3 52 Planning commission Minutes February 22.2017 City of Patin Springs Vice-Chair Weremiuk spoke in favor of the architecture and verified the following: • Is the existing parking in the rear adequate for the fire crew? • Will a new irrigation and controller be provided for the new landscaping? (yes) Commissioner Middleton spoke in favor of the project and verified the following: • Is it more expensive to preserve the existing building instead of constructing a new building? (yes) She is in favor of the City spending the additional costs to preserve the building. • Were all the neighbors contacted? • Was a neighborhood outreach conducted? • It would be beneficial to provide a 500 foot radius notification to surrounding neighbors. • Status of the public bench. Commissioner Hudson commented that its a great project especially to have the original architect come back to design the new building. He verged and commented on the following: • Is there a master plan for the fire station to address future growth? • Encourage the City Council to utilize different funding opportunities such as Measure J funds to get the best project and possibly phase it out in terms of funding (i.e. buffering the adjacent properties to the west) • Existing roll-up doors (panelized with windows) and new solid roll-up door do not match. Commissioner Hirschbein requested clarification on the diversion of the pedestrian sidewalk. He spoke in favor of the proposed project and thinks the building is great. ACTION: Approve with Conditions subject to: 1. Conditions imposed from the AAC review. 2. An irrigation controller shall be installed. 3. If feasible, the existing perimeter wall on the west property line shall be repaired or painted. If funds are not available for repair and painting, the project shall be submitted to the Measure J Commission for funding consideration. 4. If feasible, a bench shall be provided adjacent to the public sidewalk along the south frontage line of the property. If funds are not available for the bench, the project shall be submitted to the Measure J Commission for funding consideration. 5. An AAC Landscape Subcommittee shall be appointed by Vice-Chair Cassady for final review. Motion: Vice-Chair Weremiuk, seconded by Commissioner Lowe and unanimously carried on a roll call vote. 4 53 Planning Commission Minutes February 22.2017 City of Pawn Springs AYES: Chair Calerdine, Vice-Chair Weremiuk, Commissioner Donenfeld, Commissioner Hirschbein, Commissioner Hudson, Commissioner Lowe, Commissioner Middleton ADJOURNMENT: The Architectural Advisory Committee adjourned at 2:37 pm to the next regular meeting at 3:00 pm on Monday, March 20, 2017, Council Chamber, 3200 E. Tahquitz Canyon Way. A recess was taken at 2:37 pm. The meeting reconvened at 2:45 pm. 2. CONSENT CALENDAR: 2A. APPROVAL OF MINUTES: JANUARY 25, 2017 ACTION: Approve, as presented. Motion: Commissioner Middleton, seconded by Commissioner Donenfeld and unanimously carried on a roll call vote. AYES: Chair Calerdine, Vice-Chair Weremiuk, Commissioner Donenfeld, Commissioner Hirschbein, Commissioner Hudson, Commissioner Lowe, Commissioner Middleton PUBLIC COMMENTS: None. 3. PUBLIC HEARING: 3A. CITY OF PALM SPRINGS FOR A ZONE TEXT AMENDMENT RELATING TO THE CRITERIA AND PROCEDURES FOR THE REVIEW OF EXTENSION OF TIME APPLICATIONS (CASE 5.1405 ZTA). (FF) (CONTINUED FROM THE FEBRUARY 8, 2017 MEETING.) Planning Director Fagg summarized the proposed changes by the Commission as outlined in the staff report. Commissioner Middleton commented that previous discussion was made that City Council during a time of recession or economic downturn could declare a suspension on the time-limits to allow all projects to have a greater amount of time. It has some advantages because it requires the City Council to make the findings and treats all 5 54 PWWng Commission Minutes February 22,2017 City of Patin Springs projects equally. (Planning Director responded that the City Council retains the ability to modify any ordinances at any point.) Vice-Chair Weremiuk requested commented on: e 0.5- remove the word "any"for extenuating circumstances. e Maps and PDD's (Planned Development Districts) should be specifically mentioned in this ordinance. Commissioner Donenfeld said he did research outside the Coachella Valley and found that most of the jurisdictions have a limitation on the number of extensions with respect to entitlements. He provided language for discussion and consideration for the Commission to incorporate into the proposed ordinance. Chair Calerdine opened the public hearing: GRETCHEN GUTIERREZ, Desert Valley Builders Association, chief executive officer, urged the Commission to move forward with the 5 (five) year time limit and requested further definition on the "exceptions" - they are undefined in the current ordinance. She indicated that the building industry has not caught up and is still in the process of recovering from the last downturn; and requested sensitivity to the existing market conditions. ADAM TEIXEIRA, believes time extensions should be used in a cautious manner and keep the projects moving forward as planned. No additional funding should be received unless the projects have been approved by the City Council. There being no further speakers the public hearing was closed. Commissioner Middleton said this is one of the most important things the Commission has worked on. She thinks the constant extensions of time have been an issue to the neighbors and the new neighbors do not have an opportunity to weigh in on projects that may have significant impact and entitlements should not be forever. She is pleased that they are ready to take steps to limit the amount of time someone has to build on their project. She agrees with Commissioner Donenfeld that the burden of proof should be on the applicant and they should have a convincing reason for continuing. Vice-Chair Weremiuk stated that she likes Commissioner Donenfeld's drafted language and would like see A-G included instead of 1-5 and likes the burden of proof language. She would like to see language that references how maps are governed and feels most comfortable with the 2 year time extensions. Commissioner Hirschbein thanked Commissioner Donenfeld for bringing forth the proposed text to the Commission and feels a total of 4 years is sufficient for a project to get started. 6 55 Planning Commission Minutes February 22.2017 City of Palm Springs Commissioner Lowe appreciated the research provided by Commissioner Donenfeld and agrees the burden of proof should be on the applicant. He suggested that item 3c "there have been no significant changes to the proposed project or to areas within the geographic proximity of the proposed project . . ." should include "that negates the appropriateness of the project'. He thinks a time limit of 7 years is too long and is okay with 2 - 4 years. Chair Calerdine requested clarification if a time extension is required for a phased project that will be built over a series of time. ACTION: Continue to the meeting of March 8, 2017 to allow staff to incorporate the changes as discussed and bring back an amended resolution for final review. Motion: Vice-Chair Weremiuk, seconded by Commissioner Lowe and unanimously carried on a roll call vote. AYES: Chair Calerdine, Vice-Chair Weremiuk, Commissioner Donenfeld, Commissioner Hirschbein, Commissioner Hudson, Commissioner Lowe, Commissioner Middleton PLANNING COMMISSION REPORTS, REQUESTS AND COMMENTS: Chair Calerdine requested information on how to process developments in light of the recent news at City Hall. PLANNING DIRECTOR'S REPORT: None. ADJOURNMENT: There being no further comments the Planning Commission adjourned at 3:26 pm to Wednesday, March 8, 2017, at 1:30 pm, City Hall, Council Chamber, 3200 East Tahquitz Canyon Way. F Inn Fagg, AICP Director of Planning Services 56 ATTACHMENT 4 AMENDMENT NO. 4 TO PROFESSIONAL SERVICES AGREEMENT NO. 6757 WITH INTERACTIVE DESIGN CORPORATION FIRE STATION NO. 4 REHABILITATION CITY PROJECT NO. 15-25 The following articles of Agreement No. 6757 are hereby amended to read as follows: SECTION 3.1 Maximum contract amount is increased by $35,169 and the total amount of compensation is amended to $456,469. SCOPE OF SERVICES (Exhibit "A") - Exhibit "A" is amended as follows: Add the following additional scope of work to Phase IV — Design Development & Contract Documents: 2. Contract Documents k. IT/Data/Communications Systems 1. Document review and coordination for information technology including data, communications, access control, CCTV, seismic warning systems, radio and dispatch 2. Define scope and retain subject matter expert for Radio System 3. Define scope and retain subject matter expert for IT/Data System 4. Coordination and preparation of additional electrical plans 5. Preparation of construction documents and specifications 6. Multiple meetings with city staff and design consultants The Compensation identified on Exhibit"A" is hereby amended as follows: Compensation shall be hourly based upon the standard rates of the Architect and his Consultants, not to exceed $26,669 for the following phase of work: • Additional services related to Phase IV — Design Development & Contract Documents, IT/Data/Communications Systems; $26,669 Reimbursable for expenses shall be on an allowance, not to exceed $8,500. Total Contract amount is increased by$35,169 and amended to a total amount of$456,469. 58 PURCHASE ORDER SUMMARY Purchase Order Number(s): 16-0418 Agreement Number: 6757 Original City Manager Approval: September 28, 2015 Original Contract Amount: $ 18,800 Amendment No. 1 $ 25,000 Amendment No. 2 $ 42,500 Amendment No. 3 $ 335,000 Amount of This Increase $ 35,169 Amended Total: $ 456,469 Account Number: 261-1395-54046 59 Except as specifically amended by this Amendment No. 4, all terms and provisions of Agreement No. 6757 remain in full force and effect. ATTEST: CITY OF PALM SPRINGS, a California charter city By: City Clerk By: City Manager APPROVED AS TO FORM: By City Attorney CONSULTANT: Interactive Design Corporation Check one: _Individual _Partnership X Corporation Corporations require two notarized signatures: One signature must be from the Chairman of Board, President, or any Vice President. The second signature must be from the Secretary, Assistant Secretary, Treasurer,Assistant Treasurer, or Chief Financial Officer). By: Notarized Signature of Chairman of Board, President By: Notarized Signature Secretary, Asst. Secretary, or any Vice President Treasurer,Asst.Treasurer or Chief Financial Officer Name: Name: Title: Title: 60