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Home My WebLink About12/13/2017 - STAFF REPORTS - 1.S. iy C V V M ryCpOipFF1EV G� W c411polt P City Council Staff Report Date: December 13, 2017 CONSENT CALENDAR Subject: APPROVAL OF PLANS, SPECIFICATIONS AND ESTIMATE (PS&E) AND AUTHORIZATION TO BID THE SONORA ROAD STORM DRAIN IMPROVEMENTS, CITY PROJECT NO. 16-12 From: David H. Ready, City Manager Initiated by: Engineering Services Department SUMMARY The construction documents (Plans, Specifications and Estimate) are completed and, in accordance with Section 7.03.040 of the Procurement and Contracting Code the City Council is required to approve and adopt plans, specifications and working details, and authorize the bid request for all public projects in excess of $100,000. Approval of this project will allow staff to proceed with this public project, with an estimated construction cost of$282,000. RECOMMENDATION: Approve the plans, specifications and estimate, and authorize staff to advertise and solicit bids for the Sonora Road Storm Drain Improvements, City Project No. 16-12. STAFF ANALYSIS: On November 6, 2013, the City Council approved Agreement No. 6444 with Harris & Associates for on-call civil engineering design services on an as needed basis. On August 2, 2016, staff requested a proposal from Harris & Associates for the preparation of contract documents (plans and specifications) for future storm drain improvements at two roadway segment locations; 1). Calle Santa Cruz, and 2). Sonora Road. Each of these roadway segments undertake a source of constant storm drain nuisance problems and require improvements to address water runoff impediments. On August 31, 2016, in accordance with their on-call agreement, Harris & Associates submitted a proposal for the preparation of contract documents at a cost not to exceed of $45,060. At this time, contract documents for future storm drain improvements on Sonora Road are complete and ready to advertise. Figure 1 on the subsequent page identifies the project location. ITEM NO., 1 : S City Council Staff Report December 13, 2017 -- Page 2 Authorize Request For Bids CP16-12 Sonora Road Storm Drain Improvements ^ f " Wa i� «� ,� r, �'' a R. ,•. i i `' 'lob E �n /£mr�a^ r Eby ♦#a,Ea ' �@ Project Location Figure 1 The Sonora Road Storm Drain Improvements, City Project No. 16-12 (Project), will intercept the existing surface outlet storm drain from Tract 5078 and convey the subsurface drainage into a new underground 18" storm drain pipe along Sonora Road east to the Tahquitz Creek Golf Course, ending in a drywell system. The Project will install approximately 700 linear feet of a new 18" storm drain pipe. Below are images outlining the scope of work. turvey i ss,. Sonora �x ,1 J J .an=New 24"RCP � = rotes ea 18"errcf Loma ista it % o_ MCP,CBs and grate L Photo 2:Existing storm drain outlet in Sonora Road �" �� `�' Purple=Install dryweli syste E= an Martin it .y -" N 02 City Council Staff Report December 13, 2017-- Page 3 Authorize Request For Bids CP16-12 Sonora Road Storm Drain Improvements The contract documents prepared by Harris & Associates have been reviewed and approved by the City's Engineering Services Department. Staff recommends that the City Council approve the contract documents and authorize staff to formally solicit construction bids for the Project. With City Council approval, staff will advertise the project in the Desert Sun, submit the Notice Inviting Bids to plan rooms, and provide the bid documents available free of charge to prospective bidders. A copy of the contract documents are on file with the Engineering Services Department. The following tentative schedule has been identified for the bid process: Notice Inviting Bids to be posted: December 14, 2017 Deadline for receipt of bids: 3:30 PM, January 25, 2018 Contract awarded by City Council: February 21, 2018 ENVIRONMENTAL IMPACT: Section 21084 of the California Public Resources Code requires Guidelines for Implementation of the California Environmental Quality Act ("CEQA"). The Guidelines are required to include a list of classes of projects which have been determined not to have a significant effect on the environment and which are exempt from the provisions of CEQA. In response to that mandate, the Secretary for Resources identified classes of projects that do not have a significant effect on the environment, and are declared to be categorically exempt from the requirement for the preparation of environmental documents. In accordance with Section 15301 "Existing Facilities," Class 1 projects consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing facilities of both investor and publicly-owned utilities used to provide electric power, natural gas, sewerage, or other public utility services; therefore, the Sonora Road Storm Drain Improvements, City Project No. 16-12, is considered categorically exempt from CEQA, and a Notice of Exemption has been prepared and filed with the Riverside County Clerk. A copy of the Notice of Exemption is included as Attachment 1. FISCAL IMPACT: A previous budget of $45,060 made available through the Drainage Fund (Fund 135) for the design phase. The final construction estimate for the Project is $282,000 as shown in Attachment 2. The Project budget and incurred expenditures are identified in Table 1 on the next page. 03 City Council Staff Report December 13, 2017-- Page 4 Authorize Request For Bids CP16-12 Sonora Road Storm Drain Improvements Table of Project Costs Amount Drainage Fund $375,000 Design Services $45,060 Project Administration (through 11/15/17 $4,424 Project Administration Estimated $5,000 Construction Inspection Estimated $10,000 Construction Contract $282,000 Construction Contingency $28,200 Budget Remaining $316 Table 1 Sufficient budget is available in the Drainage Fund (Fund 135) for this project. Funding for this project is not required from the General Fund or Measure J Capital Fund. SUBMITTED: 1 Th mas Garcia, P.E. Marcus L. Fuller, MPA, P.E., P.L.S. City Engineer Assistant City Manager David H. Ready, City Manager Attachments: 1. CEQA Notice of Exemption 2. Construction Estimate 04 Attachment 1 05 NOTICE OF EXEMPTION To: ❑ Office of Planning and Research From: City of Palm Springs 1400 Tenth Street, Room 121 3200 E.Tahquitz Canyon Way Sacramento, CA 95814 Palm Springs,CA 92262 ® Clerk of the Board County of Riverside P.O.Box 751 Riverside,CA 92502-0751 Project Title: Sonora Road Storm Drain Improvements, City Project No. 16-12 Project Applicant: ClIM of Palm Springs Project Location(Specific):The work is located on Sonora Road between Emerald Court and 300-FT east of Sonora Court Project Location(City): City of Palm Springs Project Location(County): Riverside Project Description: The scope of work includes the installation of an 18-inch diameter High Density Polyethylene (HOPE) storm drain pipe. Installation includes storm drain manholes, modified curb inlet catch basin, modified drain inlet, modified parkway drain, modified curb and gutter, modified pipe culvert headwall with rip rap, underground utility line adjustments and relocations,trench excavation,blanket protection and pipe support. Name of Public Agency Approving Project: City of Palm Springs Name of Person or Agency Carrying Our Project: City of Palm Springs, Engineering Services Department 3200 E.Tahquitz Canyon Way, Palm Springs,CA 92262 Exempt Status: (check one) ❑ Ministerial(Sec.21080(b)(1); 15268); ❑ Declared Emergency(Sec. 21080(b) (3); 15269(a)); ❑ Emergency Project(Sec.21080(b)(4); 15269(b)(c)); ® Categorical Exemption. State type and section number: 15301 Class 1 (b)—Existing Facilities ❑ Statutory Exemptions.State code number: Reasons why project is exempt: Class 1 consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures. Existing facilities of both investor and publidy-owned utilities used to provide electric power, natural gas, sewerage, or other public utility services. Therefore, the Sonora Road Storm Drain Improvements, City Project No. 16-12,is considered categorically exempt from CEOA. Lead Agency Contact Person: Iom Garcia Area Codefrelephone/Extension: (760)322-8339 If filed by applicant: 1.Attach certified document of exemption finding. 2.Has a Notice of Exemption been filed by the public agency approving the project?❑Yes ❑No Signature: I 2= Date: 11/9/2017 Title: City Engineer ® Signed by Lead Agency[]Signed by Applicant Authority cited: Sections 21083 and 21110, Public Resources Code Date received for filing at OPR: Reference: Sections 21108,21152,and 21152,1, Public Resources Code. 06 - Attachment 2 07 Opinion of Probable Construction Costs Agency: City of Palm Springs Proiect: Sonora Road Storm Drain Emerald Court to Golf Course Phase: 100% Design Date: November 14, 2017 Item Total Total No. Description Unit Unit Price Quantity Cost 1 Mobilization(5%Max) LS - 1 $11,000 2 Water Pollution Control LS - 1 $10,000 3 Temporary Traffic Control LS - 1 $15.000 4 Open Trench Shoring and Plating LS - 1 $16,000 5 Remove Existing 12"PVC SD LF $10.00 116 $1,160 6 18"HDPE(DR13.5)Storm Drain Including Fittings LF $200.00 781 $156,200 7 Construct Headwall and Rip Rap Outlet Structure LS $10,000.00 1 $10,000 8 Remove Existing Parkway Drain and Construct Modified Curb Inlet EA $8,000.00 1 $8,000 per COPS STD Dwg 700 and Details on Plans 9 Remove Existing Drainage Inlet and Construct Drainage Inlet per EA $7,000.00 1 $7,000 Caltrans Standard Dwg D72D 10 lConstuct Storm Drain Manhole Per RCFC STD Dwg MH251 EA $6,500.00 2 $13,000 11 Remove Existing Parkway Drain and Construct Modified Parkway LF $500.00 6 $3,000 Drain per COPS STD DWG 705 and Details on Plans 12 Construct Pipe Support for Conduits Across Trenches per SPPWC EA $1,000.00 3 $3,000 STD Plan 224-2 13 Reconstruct Sewer Lateral EA $1,500.00 2 $3,000 J Subtotal of Probable Construction Cost= $256,360 Q 10%Contingency= $25,636 H O ~ Opinion of Probable Construction Cost= $281,996 Estimate by: ER Checked by:RGB a 00 17-1107 Palm Spring SD Prelim Estimate-Copy.xlsx ® Harris&Associates. 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