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c'gOF°R`'�P City Council Staff Report
DATE: DECEMBER 13, 2017 NEW BUSINESS
SUBJECT: APPOINTMENT OF CITY COUNCIL SUBCOMMITTEES TO SCREEN
COMMISSION AND BOARD APPLICATIONS, TO DETERMINE
QUALIFIED APPLICANTS TO FILL VACANCIES ON CITY BOARDS
AND COMMISSIONS.
FROM: David H. Ready, City Manager
BY: Office of the City Clerk
SUMMARY
In 1999 the City Council adopted Resolution No. 18804, approving and adopting the
procedures for the consideration of appointments to City Boards and Commissions. In
order to streamline the process, for over 11-years the City Council has used an
alternative method.
RECOMMENDATION:
Direct Staff as to the process the City Council considers appointments to City
commissions and boards.
BACKGROUND AND ANALYSIS:
Palm Springs Charter Section 602 provides that members of each City board or
commission shall be appointed by motion of the City Council, adopted by at least three
(3) affirmative votes. Nominations for appointment to a City board or commission shall
be made by the mayor or any other member of the City Council at a public meeting.
In 1999, (adopted prior to the Charter Amendment) the City Council adopted Resolution
No. 18804 establishing requisites for consideration of appointments to City boards and
commissions. Resolution No. 18804 outlines the process as follows:
1. The Mayor shall appoint Council subcommittees, each consisting of the Mayor
and one alternative Councilmember, to screen applications.
2. The City Clerk shall compile and distribute to the City Council a list of all qualified
applicants as determined by the subcommittees.
ITEM NO.. F
City Council Staff Report
December 13, 2017 - Page 2
Commission and Board Subcommittees
3. Any Councilmember may add the name of one other person filing an application
to the list by informing the City Clerk.
4. The City Clerk shall schedule interviews with the full City Council of all finalists
for each particular commission. The Chair of each commission shall be invited to
the interview.
For over 11 years the City Council has chosen an alternative process and each year
waived the requirements as adopted by Resolution No. 18804. The alternative method
in order to streamline the process is outlined as follows:
1. The City Council as a whole to interview all candidates, at an open and public
meeting, for the Historic Site Preservation Board, the Measure J Commission,
and the Planning Commission.
2. The City Council appoints a two-member subcommittee to review applications
and interview all candidates for a specific board or commission.
3. The City Council subcommittee recommends to the City Council the candidate
for appointment, and the City Council votes on the appointment at an open and
public meeting.
Normally, the City Council completes these subcommittee appointments once per year,
and the subcommittee continues to interview and recommend a candidate for any
vacancy that may occur during the year.
In the spring of 2017, the City Council Subcommittees were as follows:
Administrative Appeals Board Mills and Roberts
Airport Commission Moon and Mills
Board of Appeals Moon and Foat
Board of Library Trustees Moon and Mills
Human Rights Commission Foat and Kors
Parks and Recreation Commission Foat and Mills
Personnel Board Moon and Kors
Public Arts Commission Moon and Roberts
Rent Review Commission Foat and Mills
Sustainability Commission Kors and Roberts
VillageFest Board Moon and Kors
Historic Site Preservation Board City Council as a whole at open meeting
Measure "J" Oversight Commission City Council as a whole at open meeting
Planning Commission City Council as a whole at open meeting
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City Council Staff Report
December 13, 2017 - Page 3
Commission and Board Subcommittees
ALTERNATIVE:
Should the City Council decide to move forward with the process adopted by Resolution
No 18804, the City Council should direct the Mayor to appoint City Council
subcommittees, each consisting of the Mayor and one alternative Councilmember.
Should the City Council decide to move forward with the past practice, and desires to
move forward at this meeting, consider a motion as follows:
1. Waive the procedures in Resolution No. 18804 Section 7, to allow for the City
Council as a whole, to participate in the screening and interview of applicants for
the Historic Site Preservation Board, Measure "J" Oversight Commission, and
Planning Commission.
2. Waive the procedures in Resolution No. 18804 Section 7 that provides for the
Mayor to select and participate in all subcommittees.
3. Appoint two-member ad hoc City Council Subcommittees to screen and interview
applicants for the following Commissions and Boards:
Administrative Appeals Board Parks and Recreation Commission
Airport Commission Personnel Board
Board of Appeals Public Arts Commission
Board of Library Trustees Rent Review Commission
CV Mosquito & Vector Control Distr. Sustainability Commission
Human Rights Commission VillageFest Board
Mt. San Jacinto Winter Park Authority (Tram Board)
FISCAL IMPACT:
None.
nthony . 'ia DAVID H. READY, EsR .
City Clerk I City Manager
Attachments:
Resolution No. 18804
03
RESOLUTION NO. 18804
OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS,
CALIFORNIA, ESTABLISHING REQUISITES FOR CONSIDERATION OF
APPOINTMENTS TO CITY BOARDS AND COMMISSION, AND
PROCEDURES FOR MAKING APPOINTMENTS THERETO.
' BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, AS
FOLLOWS:
Section 1. Generally. (a) The City's boards and commissions
perform a critical role in the governance of. the
City and in the relationship between the City
Council, the governmental organization, and the
citizens of Palm Springs. The boards and
commissions serve to assist in making policy,
perform administrative functions, are a reservoir
of experience and judgment, and assist in the two-
way communications between the City and its
citizens. To this end, it is the goal of the City
Council that the process for recruiting board and
commission members be as open as possible and
designed to bring forward those persons best suited
by interest, character, and experience to assist in
these objectives, and who will at the same time
represent the diverse interests in the community.
(b) Any reference herein to "commission" shall be
deemed to apply to all boards, commissions, or
committees unless otherwise stated.
' (c) This policy shall apply to boards,
commissions, and committees established by
ordinance, resolution, or other formal action of
the City Council to the extent required by the
Brown Act (Government Code Section 54950, et seg.) ,
and, insofar as is possible, it shall be followed
in appointments to other such temporary advisory
boards and committees that are otherwise
established. The Mayor and City Council may,
however, in making such appointments to temporary
advisory boards and committees depart from these
guidelines if permitted by the Brown Act.
(d) Nothing stated in this resolution is intended
to diminish or derogate the prerogatives of the
Mayor or of the City Council pertaining to
appointments, as contained in Government Code
Section 40605.
Section 2. Criteria for Selection. The City Council will
follow the following policies in selecting
commission members:
(a) Residents. All appointees shall be bonafide
residents and registered voters of the City of Palm
Springs.
(b) Experience/education. The Council is seeking
applicants who demonstrate that by their
background, experience, and education, they will be
enthusiastic and knowledgeable commissioners who
will exercise sound judgement.
e,
F521276014084 000I12I89921.1 "03128l96 -1-
18804
Page 2
(c) Qultural diversity. Appointees should reflect
the social, ethnic and cultural diversity of the
community.
(d) Attendance. Attendance at prior commission
meetings during the previous six (6) months will be
an important indicator of the applicant's interest
in the activities of the commission and will allow ,
the Council during the interview to determine the
applicant's understanding of the function of the
commission
(e) Conflicts. Commissioners shall comply with
appropriate provisions of law relative to
disclosure of financial interests. It shall be the
policy of the City Council not to appoint or
approve appointment of any person to a commission
who would have continually recurring conflicts of
interest to the extent of impairing their
effectiveness as a commissioner.
Section 3. Schedule. It shall be the goal of the City Council.
to undertake the appointment process in accordance
with this schedule. The availability of positions
shall be noticed annually by March 1. At that time
the Mayor shall appoint Council subcommittees for
screening applications. Applications will be due
by the end of March. The applications will be
screened by mid-April and an interview schedule
established. Interviews will then be conducted so
that appointments can be made at the time of the
City Council's second meeting in May. Appointees
should attend all commission meetings after '
appointment as observers until they take office.
Terms commence on July 1 or as soon thereafter as
the commissioners are appointed and qualified.
Section 4. Notice of Availability. (a) Pursuant to
Government Code Section 54972, prior to December 31
each year, the City Clerk is hereby directed to
prepare an Appointments List of all regular and
ongoing commissions which are appointed by the
legislative body which shall contain the
information required in said section; the Library
Center is hereby designated as the Library to
receive the Appointment List required by Section
54973 of said Code. (Note: Established by Minute
Order 8/12/92.)
(b) All efforts will be made to provide timely
public information relative to vacancies prior to
the time for appointment. To insure that members
reflect a broad cross section of the community, a
strategic recruitment shall be undertaken, at least
annually, which may include, but not be limited to,
(1) Use of local consumer media such as '
radio, television, and newspaper;
(2) Preparation of flyers for distribution in
the community; and through Community
organizations and contact persons.
(c) Government Code Section 54974 provides that
whenever an unscheduled vacancy occurs, a special
vacancy notice shall be posted in the office of the
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Page 3
City Clerk, and as may otherwise be directed by the
City Council, within twenty (20) days after the
vacancy occurs; and that final appointment to fill ,
such vacancy shall not be made for at least ten
(10) working days after such posting.
Notwithstanding such provisions, the Mayor and City
Council shall endeavor to fill vacancies on City
boards and commissions within forty-five (45) days
from the date the vacancy occurs.
Section S. Any person desiring to be considered for
appointment to any City commission, including
incumbent commission members, shall complete an
application stating the applicant's name, address,
telephone number, the appointment desired, and any
other pertinent facts on an application form to be
provided by the City Clerk. No person may be
appointed who has not timely submitted such an
application.
Section 6. Applicants may not apply for more than two
commissions, nor concurrently serve on more than
one.
Section 7. It shall be the policy of the City Council that the
following basic procedures shall apply in making
appointments to commissions created by the City
Council:
(a) The application shall include, but not be
limited to the following information:
' (1) The number of commission meetings
attended in the prior six (6) months;
(2) Outline the criteria for selection in
Section 2 hereof.
(3) The applicant's experience and
qualifications for the position.
(4) The applicant's education.
(5) The applicant's ideas and goals for the
commission.
(b) The Mayor shall appoint Council subcommittees,
each consisting of the Mayor and one alternating
Councilmember, to screen applications to determine
qualified applicants.
(c) The City Clerk shall compile and distribute to
the City Council a list of all "qualified
applicants" (as determined by the subcommittees) .
Any Councilmember may add the name of one other
person filing an application to the list by so
informing the City Clerk.
(d) The City Clerk shall schedule interviews with
the full City Council of all finalists for a
particular commission. The Chairperson of the par-
ticular commission, or the Chairperson's
commissioner-designee, shall be invited to the
interview.
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(e) Councilmembers shall indicate their preference
for selection, and the Mayor may take such
preferences into consideration.
Section 8. Appointments to commissions shall be made at a
regular, or adjourned regular meeting of the city
Council. '
Section 9. Resolution No. 18020 previously establishing
guidelines for Council appointments to boards and
commissions is hereby superseded and repealed in
its entirety.
ADOPTED this 3rd day of April 1996.
AYES: Members Barnes, Hodges, Oden and Mayor Kleindienst
NOES: None
ABSENT: Member Spurgin
ATTEST: ITY OF PALM SPRIT IFORNIA
BY (�
City Clerk y Ma ager
REVIEWED & APPROVED ! '
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