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Home My WebLink About1/3/2018 - STAFF REPORTS - 1.F. ppALM SA4 iy V N h f '� ' City Council Staff Report p</FOR�� DATE: January 3, 2018 CONSENT AGENDA SUBJECT: ACCEPT A FY 2017 EMERGENCY MANAGEMENT PERFORMANCE GRANT FROM FEDERAL EMERGENCY MANAGEMENT AGENCY VIA THE CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES AND THE RIVERSIDE COUNTY EMERGENCY MANAGEMENT DEPARTMENT IN THE AMOUNT OF $13,519 AND FUNDING OF A COURSE FROM THE CALIFORNIA SPECIALIZED TRAINING INSTITUTE. FROM: David Ready, City Manager BY: Fire Department SUMMARY It is recommended that City Council authorize the City Manager to accept a $13,519 Emergency Management Performance Grant for funding of an Emergency Operations Center (EOC) Action Planning course which will be taught by the California Specialized Training Institute (CSTI), a division of the California Office of Emergency Services. The CSTI Essential EOC Action Planning course introduces participants to the planning process that is utilized when working an Emergency Operations Center (EOC). During the one-day, eight-hour course, participants will learn about the phases and each EOC Section's role in the Planning P process to develop an EOC Action Plan. RECOMMENDATION 1) Accept the FY 2017 Emergency Management Performance Grant through the California Governor's Office of Emergency Services in the amount of $13,519. 2) Authorize the City Manager to contract with the California Specialized Training Institute (CSTI) through the California Office of Emergency Services (CaIOES) for the course delivery of the Essential EOC Action Planning course in an amount up to $13,519. 3) Authorize the City Manager to execute all necessary documents. STAFF ANALYSIS ITEM NO.�� City Council Staff Report January 3, 2018 -- Page 2 Accept$13,519 Emergency Management Performance Grant FY 2017 The Fire Department submitted an Emergency Management Performance Grant (EMPG) FY 2017 application to California Office of Emergency Services via Riverside County Emergency Management Department to provide training to City employees that are assigned to work in the Emergency Operations Center during and after an emergency or major disaster. The CSTI Essential EOC Action Planning course will provide training on the process of developing and implementing an EOC Action Plan. The EOC Action Plan details what will be accomplished during an operational period in the EOC. The course will instruct City Staff in the following information: • How to build an EOC Action Plan (EAP) • What each EOC Section's role is in the EAP • The Planning P • Differences of the EAP and an Incident Action Plan (IAP) California Office of Emergency Services (CaIOES) has developed Emergency Operations Center Type I through III Task Books for most positions in the EOC. The Task Book demonstrates that the person working in a particular position has received training, education, worked in a Trainee Status on previous incidents and has successfully demonstrated mastery of the essential skills of the position. Successful completion of the Type III task book for a position demonstrates the individual can successfully work in a local level EOC. This course will meet one of the course requirements for California Office of Emergency Services Emergency Operations Center Type I II Task Book. Having an EOC prepared with trained and credentialed personal is critical for the City to be able to quickly respond too and recover from an emergency or major disaster. FISCAL IMPACT The EMPG FY 2017 grant is a 50% match grant. The 50% match of $13,519 will be in- kind through the salary the City pays for the Emergency Services Coordinator position. David H. Ready, Esq., P . City Manager J.XAvin Nalder, Fire thief 02 City Council Staff Report January 3, 2018 -- Page 3 Accept$13,519 Emergency Management Performance Grant FY 2017 Attachments: 1. County of Riverside Emergency Management Department Award Letter 2. Essential EOC Action Planning course description 03 1ACX4FTYAFAYFAFAW Bruce Barton,Director Emergency Management Department December 20, 2017 City of Palm Springs Chief Nalder Anjila Lebsock RE: FY17 Emergency Management Performance Grant Program (EMPG) Award - $13,519 Grant#2017-0007 CFDA#: 97.042 The California Office of Emergency Services (CaIOES) has approved Riverside County's FY17 Emergency Management Performance Grant Program (EMPG) application and has authorized the commencement of reimbursement requests. The performance period of this grant is July 1, 2017 (for personnel and services) 12/20/17 (for equipment) — April 30, 2018. All final reimbursement requests are due no later than May 10, 2018. Please remember that changes to your grant will require the approval of the OA prior to incurring any costs. All modifications, EHP's, sole source procurement, EOC and construction requests require additional approvals from CalOES through the OA prior to incurring any costs. Some of your projects may require these additional approvals. It is your Agency's responsibility to obtain all additional approvals prior to expending the funds. Your Agency will also be responsible for providing all necessary documentation for reimbursements. If you are purchasing maintenance agreements, upgrades, service fees, etc. for your equipment or continuation of a service it is your responsibility to provide proof that these costs follow the guidelines of the grant. Your Agency's Financial Workbook is being provided to you via email along with a copy of this letter. Please complete the facesheet on your workbook and please have the Grant Assurances read, signed and dated by your authorized agent in blue ink and return both to me. Reimbursements will not be processed without these. Keep in mind that this grant has a dollar-for-dollar match requirement. By accepting this award it will be understood that you are agreeing to conform to the requirements of the grant as put forth in the FY17 EMPG Grant Assurances, the State Supplemental Guidance, the Federal Guidance, the Federal Single Audit Act of 1984 and amendment of 1996, and the Robert T. Stafford Disaster Relief and Emergency Assistance Act as amended. As always, please feel free to contact me with any questions you may have. I look forward to working with you and appreciate your cooperation and support. Regards, XI*w DUNI.GL Kim Dana Administrative Services Analyst 11 Riverside County EMD 951-955-0419 4210 RIVERWALK PARKWAY,SUITE 300 04 RIVERSIDE,CALIFORNIA 92505 T:951.358.7100 ♦ F:951.358.7105 ♦ WEB:WWW.RIVCOPHEPR.ORc ♦ TDD:951.358.5124 CALIFORNIA SPECIALIZED Essential EOC Action Planning(G-626E)-CA-607-CONM-1 � *�s :CSTI: '�i�� AboutCSTI Under the reorganization of CalOES, CSTI has evolved into a statewide enterprise with 4 responsibility for supporting training, exercises and education in a wide variety of public safety areas including but not limited to; emergency management, homeland Essential EOC Action Planning(G-626E): This course focuses on the EOC security, hazardous materials, organizational structure as it relates to EOC Action Planning. Each EOC Section (Mgt, Operations,Plans&Intel,Logistics, and Finance and Admin) disaster recovery and crisis will be discussed and illustrate each of the sections roles in the development communications. of an EOC Action Plan.Components of the Planning"P"will be presented to include each step of the planning process. For more information Course Length:8 hours regarding this or other Course Code:G626E courses we offer,please call: CA Approval:CA-007-COMM-1 (805)549-3535 Email us at: Please contact us for more information. CSTIinfo@caloes.ca.gov For the current CSTI course schedule visit wwryv.caloes.ca.gov/CSTI Find us online by visiting: www.caloes.ca.gov/CSTI JOIN OUR MAIL LIST Camp San Luis Obispo ,: Cal OES/CSTI low 10 Sonoma Avenue,Building 904 San Luis Obispo,CA 93405-7605 *FEMA News Photo kov I ' J ft v