Loading...
HomeMy WebLinkAbout1/3/2018 - STAFF REPORTS - 1.B. o�PALM spi iy a N C/TY COUNCIL STAFF REPORT gIIpoaN% DATE: JANUARY 3, 2018 CONSENT CALENDAR SUBJECT: PURCHASE OF PUBLIC-USE COMPUTERS FOR LIBRARY FROM: David H. Ready, City Manager BY: Library SUMMARY The Library is requesting replacement of twenty six (26) computer towers and monitors with all-in-one computers. RECOMMENDATION: 1. Approve the purchase of twenty six (26) new Dell OptiPlex 7450 AIO computers from Dell in the amount of $29,939.82 inclusive of all applicable taxes and fees utilizing the NASPO ValuePoint national cooperative purchase contract from Dell. 2. Authorize the City Manager to execute all necessary documents. STAFF ANALYSIS: Palm Springs Library's public-use computers, purchased with funds from Measure J are five years old. During those five years, the Library's public computers have been used 337,278 times. They are reaching the end of their technological lifespan. The current computers are Dell OptiPlex 790 CPU towers with 17" monitors. The Information Technology Department has recommended the purchase of Dell OptiPlex 7450 AIO, all- in-one computers with 24" monitors. Pursuant to the provisions of the Procurement Code Section 7.09.010, the City Council may authorize the acquisition of equipment through a joint powers or other cooperative purchasing program. The City's Procurement Department Manager has reviewed the request and the City participates in the NASPO ValuePoint national cooperative purchase program for technology equipment to further leverage the purchasing power of the City via the economies of scale afforded by pricing achieved from larger agencies via a competitive process. Dell offers the needed computers for the Library through the NASPO co-op state contract 7-15-70-34-003. ITEM NO. ��.,=_ City Council Staff Report January 3, 2018-- Page 2 Purchase of Computers for Library FISCAL IMPACT: The purchase will be covered by continuing appropriations of $30,000 from Fiscal Year 2016-17. Funds are available in Library account 001-2710-42490, Non-Capital Equipment. Anthony J. Jeannie Kay` , MLIS City Clerk Director of Library Services David H. Ready, Esq., Arron Brown, MBA City Manager IT Director Attachments: Dell price quotation Sales rep:Nick:auck 1 '10000206953,136.1 A quote for your consideration! Total: $29,939.83 ��.�. Based on your business needs, we put the following quote together to help with your purchase decision. Please review your quote details below, then contact your sales rep when you're ready to place your order. Quote number: Quote date: Quote expiration: Deal ID: 3000020695386.1 Dec. 19, 2017 Jan. 18, 2018 11167560 Company name: Customer number: Phone: CITY OF PALM SPRINGS 5039689 (760)322-8373 Sales rep information: Billing Information: Nick Lauck CITY OF PALM SPRINGS Nicholas_LauckgDell.com PO BOX 2743 (800)999-3355 3200 E TAHQUITZ Ext: 5139099 CANYON WAY PALM SPRINGS CA 92262.6959 US (760) 322-8373 Pricing Summary Item Qty Unit Price Subtotal OptiPlex 7450 AIO 26 $1,065.00 $27,690.00 Subtotal: $27,690.00 Shipping: $0.00 Environmental Fees: $156.00 Non-Taxable Amount: $3,916.64 Taxable Amount: $23,929.36 Estimated Tax: $2,093.83 Total: $29,939.83 Special lease pricing may be available for qualified customers. Please contact your DFS Sales Representative for details. Page 1 ©2014 Dell Inc.U.S.only.Dell Inc.is located at One Dell Way, Mail Stop 8129,Round Rock, TX 78682. Sales rep.:Nick Lauok 1 80000206953IW 1 Dear Customer, Your Quote is detailed below; please review the quote for product and information accuracy. If you find errors or desire certain changes please contact me as soon as possible. Regards, Nick Lauck Order this quote easily online through your Premier page, or if you do not have Premier, using Quote to Order Shipping Group 1 Shipping Contact: Shipping phone: Shipping via: Shipping Address: Recv Dept (999) 999-9999 Standard Ground 425 north civic drive palm spring CA 92262-0331 US SKU Description Qty Unit Price Subtotal OptiPlex 7450 AIO 26 $1,065.00 $27,690.00 Estimated delivery date: Jan. 16, 2018 Contract No: WN03AGW Customer Agreement No: MNWNC-10817157034003 210-AKMX BASE,AIO,OPTI,7450,CTO,WW 26 338-BKYX Intel Core i7-7700 (QC/8MB/8T/3.6GHz/65W); supports 26 Windows 10/1-inux 619-AHKN Win 10 Pro 64 English, French, Spanish 26 658-BCSB Microsoft(R) Office 30 Days Trial 26 370-ADJH 16GB (2x8GB) 2400MHz DDR4 26 400-ANPO 50OGB 2.5inch Serial ATA (7,200 Rpm) Hard Drive 26 401-AADF No Additional Hard Drive 26 - - 817-BBBN NO RAID 26 - - 409-BBCF No Intel Rapid Start or Smart Connect 26 - - 575-BBHR Height Adjustable Stand for OptiPlex 7440/7450 26 - - 490-BBFG Intel Integrated Graphics, Dell OptiPlex 26 - - 429-AAZF 8x Slimline DVD+/-RW Drive 26 - - 555-BBNG Thank You for Choosing Dell 26 - - Page 2 ©2014 Dell Inc.U.S.only.Dell Inc.is located at One Dell Way,Mail Stop 8129,Round Rock, TX 78682. Sales rep:Phck Duch 3000020695386"1 555-BBFO No Wireless 26 - - 391-BBDM Non-Touch LCD, Dell OptiPlex AIO 26 - - 329-BDHU 7450 AID 23.8, FHD NonTouch with No Camera, Integrated 26 - - Graphics, Bronze PSU 461-AABV No Accessories 26 - - 580-ADJC Dell KB216 Wired Multi-Media Keyboard English Black 26 275-BBBW Dell M5116 Wired Mouse, Black 26 - 631-ABEU No Out-of-Bands Systems Management 26 - 525-BBCL SupportAssist 26 - 640-BBLW Dell(TM) Digital Delivery Cirrus Client 26 - 658-BBMR Dell Client System Update (Updates latest Dell 26 - Recommended BIOS, Drivers, Firmware and Apps) 658•BBRB Waves Maxx Audio 26 - 658-BCUV Dell Developed Recovery Environment 26 - - 620-AALW OS-Windows Media Not Included 26 - - 387-BBLW E-Star 6.1 Et TCO 5.0 Driver, Service Install Module 26 - - 332-1286 US Order 26 - - 340-ABJI No Diagnostic/Recovery CD media 26 - - 340-BJWF MOD,PLCMT,QSG,W10,7450,DAO 26 658-BBTV CMS Essentials DVD no Media 26 - - 450-AAOJ System Power Cord (Philipine/TH/US) 26 - - 329-BBJL TPM Enabled 26 - - 389-BCGW No UPC Label 26 - - 389-BRFY MOD,LBL,REG,JSD2,GS,7450 26 - - 340-AGIK Safety/Environment and Regulatory Guide (English/French 26 - - Multi-language) 340-BJWH MOD,SHP MTL,TAR,A1023.8,DAO 26 389-BBUU Shipping Label for DAO 26 389-BLST Intel Core i7 Processor Label 26 800-BBIO Desktop BTO Standard shipment 26 Page 3 ©2014 Dell Inc.U.S.only.Dell Inc.is located at One Dell Way,Mail Stop 8129,Round Rock, TX 78682. J Cates rep:Nick Lauck 30006206,05386.1 817-BBBB No FGA 26 997-6870 Dell Limited Hardware Warranty Plus Service 26 997-6872 Onsite/In-Home Service After Remote Diagnosis 3 Years 26 Subtotal: $27,690.00 Shipping: $0.00 Environmental Fees: $156.00 Estimated Tax: $2,093.83 Total: $29,939.83 Page 4 ©2014 Dell Inc.U.S.only.Dell Inc.is located at One Dell Way,Mail Stop 8129,Round Rock, TX 78682. * Sales rep:Nick Lauvk j 30000206953849.? Important Notes Terms of Sale Unless you have a separate written agreement that specifically applies to this order, your order will be subject to and governed by the following agreements, each of which are incorporated herein by reference and available in hardcopy from Dell at your request: Dell's Terms of Sale (www.dell.cofnAearn/us'eniuscorp1/terms-of-sale), which include a binding consumer arbitration provision and incorporate Dell's U.S. Return Policy (www.del(.com/returnpolicy) and Warranty (for Consumer warranties ; for Commercial warranties). If this purchase includes services: in addition to the foregoing applicable terms, the terms of your service contract will apply (Consumer;Commercial). If this purchase includes software: in addition to the foregoing applicable terms, your use of the software is subject to the license terms accompanying the software, and in the absence of such terms, then use of the Dell-branded application software is subject to the Dell End User License Agreement - Type A (www.del(,com/AEU LA) and use of the Dell-branded system software is subject to the Dell End User License Agreement - Type S www.delt.com/SEULA). If your purchase is for Mozy, in addition to the foregoing applicable terms, your use of the Mozy service is subject to the terns and conditions located at https://mozy.comlaboutttegal/terms. You acknowledge having read and agree to be bound by the foregoing applicable terms in their entirety. Any terms and conditions set forth in your purchase order or any other correspondence that are in addition to, inconsistent or in conflict with, the f oregoing applicable online terms will be of no force or effect unless specifically agreed to in a writing signed by Dell that expressly references such terms. Pricing, Taxes, and Additional Information All product, pricing, and other information is valid for U.S. customers and U.S. addresses only, and is based on the latest information available and may be subject to change. Dell reserves the right to cancel quotes and orders arising from pricing or other errors. Please indicate any tax-exempt status on your P0, and fax your exemption certificate, including your Customer Number, to the Dell Tax Department at 800-433-9023. Please ensure that your tax-exemption certificate reflects the correct Dell entity name: Dell Marketing L.P. Note: All tax quoted above is an estimate; final taxes will be listed on the invoice. If you have any questions regarding tax please send an e-mail to Tax_Department@dell.com. For certain products shipped to end-users in California, a State Environmental Fee will be applied to your invoice. Dell encourages customers to dispose of electronic equipment property. 07 Page 5 ©2014 Dell Inc.U.S.only.Dell Inc.is located at One Dell Way,Mail Stop 8129,Round Rock, TX 78682.