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Home My WebLink About1/24/2018 - STAFF REPORTS - 1.Q. iy Y IpALM SA w w °*rou,a° c411FOR City Council Staff Report DATE: January 24, 2018 CONSENT CALENDAR SUBJECT: APPROVAL OF PLANS, SPECIFICATIONS AND ESTIMATE (PS&E) AND AUTHORIZATION TO BID THE MEASURE J COMMUNITY PROJECTS — SIDEWALK GAP CLOSURE IMPROVEMENTS, CITY PROJECT NO. 15-31 FROM: David H. Ready, City Manager BY: Engineering Services Department SUMMARY The construction documents (plans, specifications and estimate) have been completed, and in accordance with Section 7.03.040 of the Procurement and Contracting Code the City Council is required to approve and adopt plans, specifications and working details, and authorize the bid request for all public projects in excess of $100,000. Approval of this action will allow staff to proceed with bidding of Measure J Community Projects — Sidewalk Gap Closure Improvements, City Project 15-31 (the "Project"), with engineer's estimate of construction cost of$1,464,000. RECOMMENDATION: Approve the plans, specifications and estimates and authorize staff to advertise and solicit bids for the Measure J Community Projects — Sidewalk Gap Closure Improvements, City Project No. 15-31. BACKGROUND: Measure J Community Projects At its September 17, 2015 meeting, the Measure J Commission recommended to City Council a list of Community Projects under the theme of "Pedestrian, Bicycle and Traffic Hot Spots" to be funded through the Measure J Capital Project Fund over a three fiscal year period. The Measure J Commission's recommendation is the culmination of a lengthy evaluation process, resulting from their solicitation of community projects from anyone in the Palm Springs community. ITEM NO City Council Staff Report January 24, 2018-- Page 2 Authorization to Bid, Measure J Community Projects Sidewalk Gap Closure Improvements (CP 15-31) On October 21, 2015, the City Council approved the Measure J Commission's recommended list of three year "Community Projects". The Engineering Services Department analyzed the entire list, grouping the projects into similar categories, and as identified in Table 1, has completed some of these projects that did not need detailed engineering plans; however, some projects were removed or deferred (to be completed by private development or other capital improvement projects). The design for the remaining Community Projects is now complete, and authorization to bid the Project requires approval by City Council. TABLE 1 Project Title Project Description Budget Status 2015-2016 FISCAL YEAR Red Curbs needed at Alvarado/E.Alejo Intersection to $625 Completed. improve visibility/safety Amado/Alvarado Stop Signs $2,500 Stop sign evaluated and not warranted. Arenas/Baristo btw.Belardo& Sidewalks and Tennis Club Lighting $33,750 Deleted at request of property owners Hotel/Baristo Baristo btw. Farrell & Sunrise Sidewalks $96,250 Will be completed with this project. Baristo from Belardo to Sidewalks and Spencers Lighting $96,250 Deleted at request of property owners Restaurant Extend red curbs; Camino ACE Hotel Improve Intersection $625 Completed. Palms by ACE Hotel visibility/safety Camino Real Cahuilla Elementary: between S. Riverside/Indian curbs, sidewalks (w/s $273,500 Will be completed with this project. Trail Camino Real) E. Palm Canyon, s/s Sidewalks: fill in from Deepwell to $89,100 Will be completed with this project. Marcos pedestrian corridor Indian Cyn. btw Mel & Vista Chino Sidewalks-fill in gaps $96,250 Will be completed with this project. 02 City Council Staff Report January 24, 2018--Page 3 Authorization to Bid, Measure J Community Projects Sidewalk Gap Closure Improvements (CP 15-31) Traffic Calming Study Project deferred to City's Traffic Ryan Snyder Traffic Calming Study for various listed $60,000 Calming Program and on a case by locations case basis. Signage caution or Saturmino/Arenas slow children,Speeding Clear $16,000 Will be completed with this project. Vegetation Sonora btw Farell Signs/limiting vehicle $1,250 Project deferred to City's Traffic and El Cielo weight on street Calming Program. Sunny Dunes Sidewalks & Bike Will be completed with this project. between Palm Cyn. Lanes consistency/ $256,250 (Commercial area deleted at request and Calle Amigo traffic calming of property owners) Signage for dip as Tachevah/Sunrise Tachevah enters and $625 Completed. exits Sunrise Red curbs at 4 Tahquitz Cyn. corners of Way/Caballeros intersection for $625 Completed. visibility Tamarisk/Indian Red curbs for Canyon Drive increased visibility $625 Completed. Via Escuela/ N. Warrant analysis for Will be completed as part of a Palm Canyon potential signal $3'000 separate project. 2016-2017 FISCAL YEAR Amado btw. Farrell Sidewalks (north $213,750 Will be completed with this project. and Sunrise side) Andreas Hills Drive Replace Yield signs $2,500 Completed. with Stop sign E. Palm Cyn. / Right turn on red $625 Will be completed with this project. LaVerne/Sunrise after stop E. Palm Canyon/S. Crosswalk- mid-block $43750 Will be completed as part of a Palm Canyon with lbacons , separate project. Eastgate/Rosa Traffic Cal ing and 4- $2, -00 Stop sign evaluated and not Parks Way S sign warranted. Mesquit Country Farrell / Ramon Club trail crossing $75;1000 Will be completed with this project. Farrell/San Yellow signs with Joaquin black arrows(flashing $12,500 Completed. 03 City Council Staff Report January 24, 2018-- Page 4 Authorization to Bid, Measure J Community Projects Sidewalk Gap Closure Improvements (CP 15-31) beacon) La Verne/Lilliana Crosswalk and stop (at S Palm Canyon) sign $7,500 Completed. La Verne/S. Palm 500 Stop sign evaluated and not Canyon 4-way stop $2, warranted. Traffic Signal to La Verne/Twin facilitate pedestrian 000 Traffic signal evaluated and not Palms and/or bicycle $200, warranted. crossing Murray Canyon/S. 750 Stop sign evaluated and not Palm Canyon 3-Way Stop Sign $3, warranted. Murray Canyon/S. Sidewalks, Kings to Palm Canyon Toledo $173,750 Deleted at request of property owners Palo Fierro btw Twin Palms/La Traffic Calming $15,000 Project deferred to am Traffic Verne Calming Program. am. Racquet Club/ Will be completed as part of separate Indian - Crosswalks $5,000 project. Racquet Club btw. Sidewalks-fill in gaps $54, Will be completed as part of separate Farrell and Cerritos 900 project. S. Palm Canyon Bike lanes deleted;City Council Drive Bike Lanes, sidewalks $26,200 approved Class 3 bike routes for S. Palm Canyon Dr in July 2016. Crosswalk& Traffic signal evaluated and not Sonora/Sunrise Pedestrian Crossing $68,750 warranted. Light Sonora/Palo 4-Way Stop $3,750 Stop sign evaluated and not Fierro warranted. Tahquitz Cyn. Drive Pedestrian Lighting Deferred to private development to / Indian to continuous along $51,750 implement as part of Section 14 Renaissance Hotel sidewalk Master Plan. Via Escuela (Albertson's Right Turn Only $625 Completed. Parking Lot)/ Sunrise Way 04 City Council Staff Report January 24, 2018 -- Page 5 Authorization to Bid, Measure J Community Projects Sidewalk Gap Closure Improvements(CP 15-31) 2017-2018 FISCAL YEAR Crossley/34th Marked Crosswalk $ 5,000 Deferred to CV-Link Project to install traffic signal and crosswalk. Sidewalks along Deferred due to limited right-of-way, Crossley/Dinah Crossley Dr. south of $327,700 Tribal lands, existing street is interim Shore Dinah Shore width subject to future widening at the time Tribal lands are developed Deferred due to limited funding; Paseo El Mirador preliminary estimate Is$750k to btw. Sunrise and Sidewalks &bike $252,800 construct curb/gutter/sidewalk; Class Caballeros lanes;traffic calming II bike lanes will eliminate on-street parking, Class 3 route is recommended (i.e.Via Escuela) Racquet Club/ Traffic signal evaluated and not Cerritos Traffic Signal $375,000 warranted. Racquet Club from N. Palm Cyn. to Sidewalks $76,250 Will be completed with this project. Cardillo Racquet Club from Sidewalks $96,125 Will be completed as part of separate Sunrise to Cerritos project. S. Riverside Drive Project deferred to City's Traffic from Sunrise to S. Traffic Calming $20,000 Calming Program. Random Road Sonora/Capri ADA Curb Cuts on $8,000 Completed. Circle Sidewalks Crosswalk- mid-block $41 Traffic signal evaluated and not Sonora Farrell with beacons ,250 warranted. Total Budget $3,193,450 Projects deleted at request from neighborhood residents Property Owners affected by this project were invited to an 'Open House' format meeting on April 13, 2017, at the City Hall. Subsequently, staff received letters and e- mail communications from concerned property owners who opposed, sidewalk installation in front of their respective properties; furthermore, the City did not receive the necessary 'Right of Entry and Temporary Construction Agreement' that would be required from some of the property owners and therefore, gap closure sidewalk installation at the locations as shown in Table 2 will not be advancing to construction. 05 City Council Staff Report January 24, 2018-- Page 6 Authorization to Bid, Measure J Community Projects Sidewalk Gap Closure Improvements (CP 15-31) TABLE 2 No. STREET BETWEEN COMMENT 1 Arenas Road Belardo Road and Tennis Club Road Both sides 2 Baristo Road Belardo Road and Tennis Club Road Both sides except between S Lugo Road and 150' west of S Lugo Road — North Side 3 Murray Canyon Dr. Kings Road and Toledo Ave. North side 4 Sunny Dunes Road S. Palm Canyon and Calle Palo Fierro North side Locations Removed from Construction STAFF ANALYSIS: City Project 15-31, Measure J Community Projects - Sidewalk Gap Closure Improvements The proposed work of the remaining projects primarily includes installation of missing sidewalks, but also includes the construction of curbs, upgrade of nonconforming curb ramps and driveways, signing and striping, traffic signal modification and all other appurtenant work at the project locations shown in Table 3: TABLE 3 STREET BETWEEN COMMENT Alejo Road Indian Canyon Drive and Calle El Segundo South side Amado Road Sunrise Way and Farrell Drive North side Baristo Road S. Lugo Road and 150' West of S Lugo North Side Road Baristo Road Sunrise Way and Farrell Drive North side Camino Real Indian Trail and South Riverside Drive West side E. Palm Canyon Drive Dee well Road and Calle Marcus South side N Indian Canyon Drive Mel Avenue and Vista Chino Both sides Racquet Club Road Cardillo Avenue and N Palm Canyon Drive North side Sunny Dunes Road Calle Palo Fierro and Calle Amigo North side Locations Recommended for Construction The Project also includes improvements at three Community Project locations where various 'Pedestrian, Bicycle and Traffic Hot Spots' issues will be addressed: • At Saturmino Drive between Tahquitz Canyon Way and Baristo Road and at Arenas Road between Sunrise Way and Saturmino Drive; to implement traffic calming measures; a 25 MPH speed limit signs will be posted; a STOP sign will replace an existing YIELD sign at the intersection of Arenas/Calle Lelita and Saturmino and the street will be striped to delineate travel way and parking. 06 City Council Staff Report January 24, 2018-- Page 7 Authorization to Bid, Measure J Community Projects Sidewalk Gap Closure Improvements (CP 15-31) • At Sunrise Way and East Palm Canyon Drive signalized intersection; to help improve the intersection level of service; the existing north bound number two lane will be converted to a dedicated right turn lane to facilitate high demand for right turn from north bound Sunrise Way to east bound E Palm Canyon Drive. • At Farrell Drive between Mesquite Avenue and Ramon Road; signs will be posted advising appropriate crossing locations to pedestrians and bicyclists. With City Council's approval, staff will advertise the project for bids in the Desert Sun, submit the Notice Inviting Bids to plan rooms, and provide the bid documents available free of charge to prospective bidders. Copies of the construction drawings and contract specifications for the Project are on file with the Engineering Services Department. The following tentative schedule has been identified for the bid process: Notice Inviting Bids posted and issued: January 25, 2018 Deadline for receipt of bids: 3:00 PM, March 8, 2018 Contract awarded by City Council: March 21, 2018 ENVIRONMENTAL IMPACT: Section 21084 of the California Public Resources Code requires Guidelines for Implementation of the California Environmental Quality Act ("CEQA"). The Guidelines are required to include a list of classes of projects which have been determined not to have a significant effect on the environment and which are exempt from the provisions of CEQA. In response to that mandate, the Secretary for Resources identified classes of projects that do not have a significant effect on the environment, and are declared to be categorically exempt from the requirement for the preparation of environmental documents. In accordance with Section 15301 "Existing Facilities," Class 1 projects consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public structures, facilities, mechanical equipment involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination. Therefore, in accordance with Section 15301(a), staff determined that the Measure J Community Projects — Sidewalk Gap Closure Improvements City Project No. 15-31 is considered categorically exempt from CEQA and a Notice of Exemption was prepared and filed with the Riverside County Clerk and is included as Attachment 1. FISCAL IMPACT: Sufficient funds are budgeted and available in the Measure J Capital Project Fund. The estimated total construction cost of the project is $1,464,000. Table 4 summarizes the Project budget and the estimated expenditures. TABLE 4 07 City Council Staff Report January 24, 2018-- Page 8 Authorization to Bid, Measure J Community Projects Sidewalk Gap Closure Improvements (CP 15-31) Table of Project Costs Amount FY 15/16 Measure J Fund 260 $1,027,225 FY 16/17 Measure J Fund 260 $911,725 FY 17/18 Measure J Fund (260) $1,202,125 Design Costs (through 8/17/17 $227,020 Project Administration (through 8/17/17) — (Includes analysis, evaluation, and implementation of ($90,110) other community projects). Project Administration Estimated $36,000 Right of Way Cost Estimated $12,000 Construction Engineering/Design Support and Inspection (Estimated) ($120,000) Construction Contract Estimated $1,464,000 Contingency 10% $146,400 Reserved for Local Match for SB 821 Sidewalk Project CP 15-23 ($602,000) Reserved for Local Match for 2017 CVAG Bike and ($300,000) Ped. Grant Balance Remaining: $143,545 SUBMITTED Thomas Garcia, P.E. M rcus L. Fuller, MPA, P.E., P.L.S City Engineer Assistant City Manager David H. Ready, City Manager Attachment: 1. Notice of Exemption. 08 ATTACHMENT 1 09 F I L E D / P 0 S TIE D County of Riverside Peter o Assessor-County Clerk-Rewarder r-C NOTICE OF EXEMPTION ou E-201700443 04/17/2017 03:56 PM Fee: $ 50.00 Page 1 of 2 MAY 2 4 2017 Removed: l ey: Deputy -search From: City of Palm Springs 3200 E. Tahqitz Canyon 1 II 111 0111TI Iy,�(P01 ui�Y Lr1 ' III i 121 Palm Sp ingsu A 92262 Way ® Clerk of the Board County of Riverside P.O. Box 751 Riverside, CA 92502-0751 Project Title: Measure J Community Projects—Sidewalk Gap Closure Improvements City Project No. 15-31 Project Applicant: City of Palm Springs Project Location (Specific): Street Between Alejo Road Calle Encilia and Calle El Segundo Amado Road Farrell Drive and Sunrise Way Arenas Road Belardo Road and Tennis Club Road Baristo Road Belardo Road and Tennis Club Road Baristo Road Farrell Drive and Sunrise Way Camino Real So. Riverside and Indian Trail E. Palm Canyon Driftwood Drive and Calle Rolph Farrell Drive Racquet Club and Vista Chino Indian Canyon Drive Mel and Vista Chino Indian Canyon Drive Racquet Club and Via Olivera Indian Canyon Drive San Rafael Drive and Simms Road Murray Canyon Dr. Kings Road and Toledo Ave. Racquet Club Road Sunrise to Cerritos Drive Racquet Club Road Cerritos Drive and Farrell Drive Racquet Club Cardillo to North Palm Canyon Sunny Dunes Road S. Palm Canyon and Calle Amigo Project Location (City): City of Palm Springs Project Location (county): Riverside Project Description: Installation of Concrete Curb and Gutter, Driveways, Sidewalks and Access Ramps. Name of Public Agency Approving Project: City of Palm Springs Name of Person or Agency Carrying Our Project: City of Palm Springs, Engineering Services Department 3200 E. Tahquitz Canyon Way, Palm Springs, CA 92262 Exempt Status: (check one) ❑ Ministerial (Sec. 21080(b) (1); 15268); ❑ Declared Emergency(Sec. 21080(b) (3); 15269(a)); ❑ Emergency Project(Sec. 21080(b) (4); 15269(b)(c)); ® Categorical Exemption. State type and section number: 15301 Class 1(c)—Existing Facilities ❑ Statutory Exemptions. State code number: 10 Reasons why project is exempt: Class 1 consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alternation of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination. The type of"existing facilities"to be considered exempt is determined by whether the project involves negligible or no expansion of an existing use, and includes existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities. Therefore, Measure J Community Projects — Sidewalk Gap Closure Improvements, City Project No. 15-31, is considered categorically exempt from CEQA for the locations identified. Lead Agency Contact Person: Marcus L. Fuller, PE, PLS Area Code/Telephone/Extension: (760) 322-8380 If filed by applicant: 1.Attach certified document of exemption finding. 2.Has a Notice of Exemption been filed by the public agency approving the project? ❑Yes ❑ No /Jl %-107 Signature: 1 Date: Title: Asst. City Manager/City Engineer ® Signed by Lead Agency❑Signed by Applicant Authority cited: Sections 21083 and 21110, Public Resources Code Date received for filing at OPR: Reference: Sections 21108, 21152, and 21152.1, Public Resources Code. Z1