HomeMy WebLinkAbout2/7/2018 - STAFF REPORTS - 1.D. o�pALM sp4
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°441FOR�`P CITY COUNCIL STAFF REPORT
Date: February 7, 2018 CONSENT CALENDAR
Subject: APPROVE AN INCREASE IN P.O. #18-0303 TO $25,742 AND
RATIFICATION OF EMERGENCY ACTION BY CITY MANAGER TO PAY
INVOICES IN THE AMOUNT $4,297.75 WITH TELOS IDENTITY
MANAGEMENT SOLUTIONS, INC. FOR CRIMINAL RECORDS
HISTORY CHECKS, RAP BACK LIFETIME SUBCRIPTION, AND
ANNUAL RECORDS MAINTENANCE FEE
From: David H. Ready, City Manager
Initiated By: Department of Aviation
SUMMARY
This action will provide ratification of the City Manager's previous action necessary to
sustain outside subscription services that provide mandated security background
clearances of all employees at the Airport. This expenditure brought the total
accumulated expenditures of the vendor beyond the statutory $25,000 and requires City
Council authorization.
RECOMMENDATION:
1. Approve an increase in P.O. #18-0303 to $25,742 with Telos Identification
Management Solutions, LLC, a Virginia corporation, for criminal records history
checks, RAP Back Lifetime Subscription, and annual records maintenance fee.
2. Ratify the emergency action taken by the City Manager to pay invoices in the
amount of $4,297.75 with Telos Identification Management Solutions, LLC, a
Virginia corporation, for services rendered in November and December of 2017
under P.O. #18-0303.
3. Authorize the City Manager to execute all documents.
STAFF ANALYSIS:
The Transportation Security Administration security regulations require airports to
ensure that every individual requiring unescorted access to secure areas to be
thoroughly vetted through the Federal Government's background data base systems. In
ITEM NO. ,�
City Council Staff Report
February 7, 2018 -- Page 2
Approve Increase to P.O. #18-0303 with Telos Identification Management Solutions, LLC, and
Ratify Emergency Action by City Manager
order to meet this obligation, the City contracts with an approved firm, Telos ID, as the
interface for this vetting service. In addition to the initial background checks, Telos ID
provides continuous vetting of all ID badged employees and provides that information
back on a secure portal to Airport staff that manages and enforces all Airport security
processes and systems.
With record airline activity at the Airport, staff's original fiscal year expenditure
projections for the number of Airport tenants and employees requiring these services
were short of actual demand, and to avoid interrupting tenant hiring practices the
background checks had to continue uninterrupted.
The original Fiscal Year Purchase Order established for service provided by Telos ID
effective July 1, 2017, was below $25,000 and the agreement identified a unit price for
each of the services. The total amount invoiced by Telos ID and paid for the months of
July 2017 through October 2017 was $21,444.25; adding the arrearages for all services
in the months of November and December 2017 ($4,297.75) results in a total of
$25,742, and requires City Council ratification.
FISCAL IMPACT:
Funding is budgeted and available in the Airport General Fund, Account 415-6225-43200,
to cover the additional expenditure.
SUBMITTED
Thomas olan David H. Ready, E .D.
Executive Director, Airport City Manager
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