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c441poit City Council Staff Report
DATE: February 7, 2018 NEW BUSINESS
SUBJECT: AWARD OF A CONSTRUCTION CONTRACT TO ALL AMERICAN
ASPHALT, A CALIFORNIA CORPORATION, IN THE AMOUNT OF
$1,172,319.95, AND APPROVAL OF A PURCHASE ORDER IN AN
AMOUNT NOT TO EXCEED $60,000 TO INTERWEST CONSULTING
GROUP FOR CONSTRUCTION MANAGEMENT, INSPECTION AND
MATERIALS TESTING SERVICES FOR THE 2017 ANNUAL SLURRY
SEAL PROJECT, CITY PROJECT NO 17-02.
FROM: David H. Ready, City Manager
BY: Engineering Services Department
SUMMARY
Award of this construction contract will allow the City to proceed with construction of the
2017 Annual Slurry Seal, City Project No. 17-02 (the Project), and approval of a
Purchase Order with Interwest Consulting Group will provide the City with construction
management/inspection/materials testing services required for the Project.
RECOMMENDATION:
1. Award a construction contract (Agreement No. ) to All American Asphalt, a
California corporation, in the amount of $1,172,319.95 for the 2017 Annual Slurry
Seal Project, City Project No. 17-02; and,
2. Delegate authority to the City Manager to approve and execute construction contract
change orders up to $117,232 with all change orders reported to the City Council;
and,
3. Authorize a Purchase Order to Interwest Consulting Group, pursuant to On-Call
Agreement No. 6686, in an amount not to exceed $60,000 for construction
management, inspection and materials testing services for the 2017 Annual Slurry
Seal Project, City Project No. 17-02; and,
4. Authorize the City Manager to execute all necessary documents.
ITEM NO. ��,, _
City Council Staff Report
February 7, 2018-- Page 2
Award Construction Contract for CP 17-02
BUSINESS PRINCIPAL DISCLOSURE:
All American Asphalt is a California Corporation whose corporate officers are Mark
Luer, as President, Michael Farkas, as Secretary and Chief Financial Officer and
Thomas Toscas, as Director. All owners whose interest is greater than $2000 are
listed.
BACKGROUND:
On December 13, 2017, the City Council reviewed and approved the plans and
specifications and authorized staff to bid the construction of the 2017 Annual Slurry Seal
Project, City Project No. 17-02 (the "Project"). The project will micro-mill and slurry seal
street segments with Pavement Condition Index (PCI) 70 (Letter Grade C) and selected
major arterial segments. List and Maps of the street segments are included for
reference as Attachment 1 and Attachment 2.
On December 16, and December 23, 2017, staff advertised the Project in the Desert
Sun, submitted the Notice Inviting Bids to plan rooms, and provided the bid documents
available free of charge to prospective bidders
On January 18, 2018 at 3:00 p.m., the Procurement and Contracting Division received
seven construction bids from the following contractors listed in Table 1:
Company Location Bid Amount
All American Asphalt Corona, CA $11172,319.95
Pavement Coatings Jurupa Valley, CA $1,214,214.60
Sierra Nevada Construction Sparks, NV $1,345,443.50
American Asphalt South Fontana, CA $1,356,668.40
California Pavement Maintenance Sacramento, CA $1,417,885.20
Intermountain Slurry Seal Elk Grove, CA $1,434,807.50
Roy Allan Slurry Seal I Santa Fe Springs, CA $2,133,736.00
TABLE 1
The Engineer's estimate for the Project as reported to the City Council on December 13,
2017, was $1,335,000. A full bid summary is included as Attachment 3.
Bid Analysis
As part of the City's bid review process, staff reviewed all bid documents submitted by
the apparent low bidder, and have determined that All American Asphalt, a California
Corporation, is in compliance with the Instructions to Bidders and has submitted the
lowest responsive and responsible bid. Therefore, staff recommends that City Council
approve the bid submitted by All American Asphalt.
02
City Council Staff Report
February 7, 2018-- Page 3
Award Construction Contract for CP 17-02
Public Works Contractor Registration Law(SB 854)
Under California Labor Code Section 1771.1, as amended by Senate Bill (SB) 854
(2014), unless registered with the State of California Department of Industrial Relations
(DIR), a contractor may not bid, nor be listed as a subcontractor, for any bid proposal
submitted for public works projects on or after March 1, 2015. Similarly, a public entity
cannot award a public works contract to a non-registered contractor, effective April 1,
2015. Staff has reviewed the DIR's contractor registration database, and has confirmed
that All American Asphalt is registered with the DIR, and is appropriately licensed.
All American Asphalt of Corona, California, submitted the lowest responsive bid; staff
reviewed the bid and contractor's license, and found the Contractor and its
subcontractors to be properly licensed and qualified. A construction contract with All
American Asphalt is included as Attachment 4.
Local Business Preference Compliance
Section 7.09.030 of the Palm Springs Municipal Code, "Local Business Preference
Program," requires prime contractors to use good faith efforts to sub-contract the supply
of materials and equipment to local business enterprises and to sub-contract services to
businesses whose work force resides within the Coachella Valley. All American Asphalt
is not considered a local business; however, they have demonstrated sufficient
evidence of good faith efforts to sub-contract the supply of materials and equipment to
local businesses.
Construction Management, Inspection and Material Testing Services
On April 1, 2015, the City Council approved agreements for on-call Public Works capital
project construction management, inspection and materials testing services with Dudek
& Associates, Interwest Consulting Group, Inc., and Willdan Engineering to provide as-
needed construction management and inspection ("Owner's Representative") services
associated with a variety of Public Works capital projects. Accordingly, staff solicited
proposals from these on-call firms for the required construction inspection services.
Based on their responses and experience with providing services on recent and
ongoing projects of a similar nature, staff recommends City Council authorize the
issuance of a Purchase Order with Interwest Consulting Group in an amount not to
exceed $60,000 on the basis of scope and fee. A copy of the proposal for construction
phase services provided by Interwest Consulting Group is included as Attachment 5.
03
City Council Staff Report
February 7, 2018-- Page 4
Award Construction Contract for CP 17-02
ENVIRONMENTAL IMPACT:
Section 21084 of the California Public Resources Code requires Guidelines for
Implementation of the California Environmental Quality Act ("CEQA"). The Guidelines
are required to include a list of classes of projects which have been determined not to
have a significant effect on the environment and which are exempt from the provisions
of CEQA. In response to that mandate, the Secretary for Resources identified classes
of projects that do not have a significant effect on the environment, and are declared to
be categorically exempt from the requirement for the preparation of environmental
documents. In accordance with Section 15301 "Existing Facilities," Class 1 projects
consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor
alteration of existing public structures, facilities, mechanical equipment or topographical
features involving negligible or no expansion of use beyond that existing at the time of
the lead agency's determination. Therefore, in accordance with Section 15301(c), staff
determined that the 2017 Annual Slurry Seal Project, City Project No. 17-02 is
considered categorically exempt from CEQA. A Notice of Exemption was prepared and
filed with the Riverside County Clerk for City Project 17-02. A copy of the Notice of
Exemption is included as Attachment 6.
FISCAL IMPACT:
A total of $1,400,000 was budgeted for the 2017 Slurry Seal, City Project 17-02 with
Local Measure A (Fund 134). On September 26, 2017, City Council approved $263,599
in estimated revenue from Senate Bill 1 (SB) Road Maintenance and Rehabilitation
Account (RMRA), a new funding source generated from the recent gas tax increase.
With the addition of $263,599 from SB 1- RMRA funds, the total budget for the project
increased to $1,663,599.
A summary of Project budget and estimated costs is shown in Table 2.
Table of Project Costs Amount
FY 16/17 Local Measure A Fund Fund 134 $1,200,000
FY 17/18 Local Measure A Fund 134 $200,000
SB 1 — RMRA Appropriations $263,599
Project Administration (through 1/23/18 $23,000
Project Administration Estimated $12,000
Construction Engineering and Inspection (Includes ($70,000)
Interwest Consulting Group Purchase Order
Construction Contract $1,172,320
Contingency 10%) $117,232
Remaining Balance $269,047
TABLE 2
City Council Staff Report
February 7, 2018-- Page 5
Award Construction Contract for CP 17-02
SUBMITTED
//Z-/
Thomas Garcia, P.E. Marcus L. Fulle , MPA, P. .L.S.
City Engineer Assistant City Manager
David H. Ready, Esq., Ph.D
City Manager
Attachments:
1. List of Streets
2. Map of Streets
3. Bid Summary
4. Copy of Construction Contract Awarded
5. Interwest Consulting Group Proposal
6. CEQA Notice of Exemption
ATTACHMENT 1
0o
STREET LIST - 2017 ANNUAL SLURRY SEAL PROJECT - CP 17-02
ARTERIAL STREETS :
ITEM STREET NAME FROM TO LENGTH WIDTH TRUE AREA PCI NEIGHBORHOOD
1 RACQUET CLUB Rd. E/S SUNRISE WAY W/S FARRELL DRIVE 2,512 61 153,232 75 Racquet Club South
2 FARRELL DRIVE S/S RACQUET CLUB ROAD NIS VIA ESCUELA 1,227 61 74,847 75
3 FARRELL DRIVE N/S VIA ESCUELA NIS VISTA CHINO 1,313 61 80,093 75
4 SUNRISE WAY NIS RACQUET CLUB ROAD S/S FRANCIS DRIVE 1,325 66 81,450 79 Desert Park Estates
5 SUNRISE WAY NIS VISTA CHINO S/S VIA ESCUELA 1,318 66 86,988 79
TOTAL 476,610 SF
NON-ARTERIAL STREETS:
ITEM STREET NAME FROM TO LENGTH WIDTH AREA-SF PCI NEIGHBORHOOD
6 BELARDO ROAD SIS TAHQUITZ CANYON WAY NIS ARENAS ROAD 630 32 20,160 68 Historic Tennis Club
7 TIPTON ROAD NIS HWY 111 S/S RAILROAD 382 25 9,550 68
8 WENDY ROAD WIS TIPTON ROAD W END 3,225 25 80,625 68
9 BELARDO ROAD S/S RAMON ROAD 945'SIO RAMON ROAD 945 60 56,700 69 Historic Tennis Club
10 TIPTON ROAD 1685'N/0 WENDY ROAD 2900'N/O WENDY ROAD 1,215 50 60,750 69
11 VIA MIRALESTE SIS TACHEVAH DRIVE 318'S.OF TACHEVAH 318 60 19,080 69 The Movie Colony
12 AVENIDA SEVILLA EIS BOGERT TRAIL E END 643 32 20,576 70 Andreas Hills
13 BARONA ROAD NIS BOGERT TRAIL N END 322 60 19,320 70 Andreas Hills
14 CORSICA COURT S/S AVENIDA SEVILLA S END(CDS) 188 32 8,741 70 Andreas Hills
15 DOGWOOD DRIVE EAST List E END(CDS) 200 32 9,125 70 Andreas Hills
16 DOGWOOD DRIVE WEST W/S GOLDENROD LANE W END(CDS) 200 32 9,125 70 Andreas Hills
17 GOLDEN ROAD LANE NIS BOGERT TRAIL N END(CDS) 942 32 32,869 70 Andreas Hills
18 GOLDEN ROAD LANE NIS BOGERT TRAIL S END(CDS) 672 32 24,229 70 Andreas Hills
19 MARIGOLD CIRCLE S/S BOGERT TRAIL S END(CDS) 475 32 17,925 70 Andreas Hills
20 BISNAGA AVENUE N END S END 540 18 9,720 70 Araby Cove
21 CHOLLA PLACE E/S ARABY DRIVE W/S BISNAGA AVENUE 300 17 5,100 70 Araby Cove
22 ALTO CIRCLE EIS SIERRA MADRE E END(CDS) 227 36 10,978 70 Canyon Corridor
23 AZUL CIRCLE EIS SIERRA MADRE E END(CDS) 226 36 10,942 70 Canyon Corridor ,
24 FLOR CIRCLE W/S CALLE PALO FIERRO W END(CDS) 230 36 10,988 70 Canyon Corridor
25 SAN JOSE ROAD W/S CALLE PALO FIERRO E/S SKY VIEW DRIVE 905 36 32,580 70 Canyon Corridor
26 SIERRA MADRE DRIVE N/S MURRAY CANYON DRIVE 1 10'N/O SANTIAGO WAY 960 36 34,560 70 Canyon Corridor
27 SIERRA MADRE DRIVE S/S AVENIDA GRANADA S END 580 32 18,560 70 Canyon Corridor
28 TORO CIRCLE W/S SIERRA MADRE W END(CDS) 227 36 10,978 70 Canyon Corridor
29 ARROYO VISTA DRIVE EIS EL PLACER ROAD S/S NUEVA VISTA 1,065 33 35,145 70 Demuth Park
30 CALLE SAN ANTONIO EIS EL PLACER ROAD W/S AVENIDA EVELITA 630 33 20,790 70 Demuth Park
31 CALLE SAN ANTONIO EIS AVENIDA EVELITA W/S PASEO DOROTEA 621 33 20,493 70 Demuth Park
32 CALLE SAN ANTONIO EIS PASEO DOROTEA W/S CALLE SANTA CRUZ 642 33 21,186 70 Demuth Park
33 CALLE SAN RAPHAEL WIS CALLE SANTA CRUZ EIS PASEO DOROTEA 640 331 21,120 70 1 Demuth Park
34 CALLE SAN RAPHAEL W/S PASEO DOROTEA EIS AVENIDA EVELITA 629 331 21,024 70 1 Demuth Park
35 CALLE SAN RAPHAEL IWIS AVENIDA EVELITA EIS EL PLACER ROAD 634 331 20,922 70 1 Demuth Park
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ITEM STREET NAME FROM TO LENGTH WIDTH TRUE AREA PCI NEIGHBORHOOD
36 CALLE TOMAS NIS PASEO CAROLETA SIS CALLE SAN ANTONIO 775 33 25,575 70 Demuth Park
37 CAMINO PAROCELA E/S EL CIELO ROAD W/S DESERT VIEW DRIVE 217 33 7,161 70 Demuth Park
38 CAMINO PAROCELA E/S DESERT VIEW DRIVE W/S HIGHLAND DRIVE 230 31 7,130 70 Demuth Park
39 CAMINO PAROCELA WIS VELLA ROAD EIS CALLE SANTA CRUZ 630 36 22,680 70 Demuth Park
40 CAMINO SAN MIGUEL E/S AVENIDA EVELITA W/S PASEO DOROTEA 633 32 20,256 70 Demuth Park
41 CAMINO SAN MIGUEL W/S VELLA ROAD EIS CALLE SANTA CRUZ 638 33 21,054 70 Demuth Park
42 CAMINO SAN SIMEON E/S CALLE SANTA CRUZ W/S VELLA ROAD 638 33 21,054 70 Demuth Park
43 DESERT WAY SIS CAMINO PAROCELA N/S SUNNY DUNES ROAD 625 32 20,000 70 Demuth Park
44 EL PLACER RD NIS SUNNY DUNES ROAD NIS CALLE SAN RAPHAEL 446 33 14,718 70 Demuth Park
45 HIGHLAND DRIVE NIS SUNNY DUNES ROAD N/S CAMINO PAROCELA 650 32 20,800 70 Demuth Park
46 HIGHLAND DRIVE NIS CAMINO PAROCELA SIS RAMON ROAD 621 33 18,690 70 Demuth Park
47 OLEANDER ROAD NIS SUNNY DUNES ROAD S/S CAMINO PAROCELA 611 36 21,996 70 Demuth Park
48 OLEANDER ROAD S/S CAMINO PAROCELA SIS RAMON ROAD 645 36 23,220 70 Demuth Park
49 PASEO CAROLETA EIS CALLE SANTA CRUZ WIS CALLE PAUL 482 33 15,906 70 Demuth Park
50 PASEO LUISA WIS PASEO DOROTEA E/S AVENIDA EVELITA 370 32 11,840 70 Demuth Park
51 WILLIAMS ROAD NIS SUNNY DUNES ROAD SIS CAMINO PAROCELA 612 42 25,704 70 Demuth Park
52 WILLIAMS ROAD NIS CAMINO PAROCELA SIS RAMON ROAD 603 42 25,326 70 Demuth Park
53 ALHAMBRA DRIVE E/S CAMINO REAL S/S CAMINO REAL 1,942 36 72,637 70 Indian Canyons
54 CALIENTE DRIVE NIS VIA ESTRELLA S/S SIERRA WAY 2,575 36 92,700 70 Indian Canyons
55 CAMINO REAL S/S LA VERNE WAY NIS S VIA LAZO 2,475 36 89,100 70 Indian Canyons
56 SIERRA WAY E/S CALLE PALO FIERRO WIS CAMINO REAL 1,272 36 45,792 70 Indian Canyons
57 VIA ESTRELLA W/S TOLEDO AVENUE E/S CALIENTE DRIVE 1,253 36 45,108 70 Indian Canyons
58 VIA LAZO W/S CAMINO REAL-N END WIS CAMINO REAL-S END 1,146 36 42,649 70 Indian Canyons
59 YOSEMITE DRIVE E/S CAMINO REAL S END(CDS) 2,383 36 88,594 70 Indian Canyons
60 CAMINO BUENA VISTA WIS MESA DRIVE W END 517 24 11,511 70 The Mesa
61 CAMINO ENCANTO W/S S PALM CANYON DRIVE W END(CDS) 502 20 11,250 70 The Mesa
62 CANTINA WAY WIS S PALM CANYON DRIVE N END 816 22 18,672 70 The Mesa
63 OVERLOOK ROAD S/S CRESTVIEW DRIVE W/S MESA DRIVE 894 26 23,244 70 The Mesa
64 RIDGE ROAD NIS CRESTVIEW DRIVE N END 180 25 4,500 70 The Mesa
65 ANZA DRIVE E/S JOSHUA TREE PLACE W/S NAVAJO DRIVE 219 25 5,475 70 Twin Palms
66 ANZA DRIVE E/S NAVAJO DRIVE W/S CALIENTE ROAD 1,000 25 25.000 70 Twin Palms
67 AQUANETTA CIRCLE E/S AQUANETTA DRIVE E END(CDS) 120 25 5,725 70 Twin Palms
68 AQUANETTA DRIVE S/S TWIN PALMS DRIVE NIS LA JOLLA ROAD 695 25 16,666 70 Twin Palms
69 JOSHUA TREE PLACE S/S MARION WAY NIS ANZA DRIVE 1,051 25 30,491 70 Twin Palms
70 MARION WAY W/S CALIENTE ROAD E/S NAVAJO ROAD 1,137 25 28,425 70 Twin Palms
71 MARION WAY WIS NAVAJO ROAD EIS JOSHUA TREE PLACE 330 25 8,250 70 Twin Palms
72 VIA AGULIA NIS LA JOLLA ROAD SIS TWIN PALMS DRIVE 490 30 14,700 70 Twin Palms
73 AVENIDA GRANADA W/S CAMINO REAL EIS CALLE PALO FIERRO 925 60 55,500 70
74 BOLERO ROAD WIS TOLEDO AVENUE W END(CDS) 251 32 10,757 70
75 CABILDO CIRCLE WIS TOLEDO AVENUE W END(CDS) 200 32 9,125 70
76 CALIENTE DRIVE S/S SIERRA WAY S/S LA VERNE WAY 1,000 36 35,136 70
77 CAMINO MONTE N END S END 530 19 10,070 70
78 CHICO DRIVE NIS LOBO WAY SIS MARICOPA DRIVE 514 36 18,5D4 70
79 CONCHA CIRCLE W/S TOLEDO AVENUE W END(CDS) 251 32 10,757 70
GO
ITEM STREET NAME FROM TO LENGTH WIDTH TRUE AREA PCI NEIGHBORHOOD
80 EAST PALM CANYON DRIVE E PALM CANYON DRIVE W PALM CANYON DRIVE 378 60 22,680 70
81 FUEGO CIRCLE NIS MADRONA DRIVE N END(CDS) 140 32 7,205 70
82 LEDO CIRCLE W/S TOLEDO AVENUE W END(CDS) 230 32 10,085 70
83 LOBO WAY EIS TULARE DRIVE W/S CHICO DRIVE 325 36 13,140 70
84 LUZ CIRCLE NIS MADRONA DRIVE N END(CDS) 125 32 6,725 70
85 MADRONA DRIVE NIS SIERRA WAY S/S TOLEDO AVENUE 1,692 36 60,912 70
86 MARICOPA DRIVE W/S TOLEDO AVENUE EIS MADRONA DRIVE 704 36 25,344 70
87 PLATO CIRCLE NIS MADRONA DRIVE N END(CDS) 125 32 6,725 70
88 ROJO CIRCLE NIS MADRONA DRIVE N END(CDS) 125 32 6,725 70
89 SANTIAGO WAY E/S SIERRA MADRE DRIVE W/S CALLE PALO FIERO 811 36 31,306 70
90 SIERRA WAY EIS CALIENTE DRIVE W/S TOLEDO AVENUE 1,105 36 39,780 70
91 SILVERADO CIRCLE S/S SIERRA WAY S END(CDS) 265 29 9,932 70
92 SNAPDRAGON CIRCLE W/S GOLDENROD LANE JW END(CDS) 145 32 7,365 70
93 TOLEDO CIRCLE W/S TOLEDO AVENUE JW END(CDS) 135 32 7,045 70
94 TULARE DRIVE iSIS MARICOPA DRIVE NIS LOBO WAY 662 36 25,992 70
TOTAL 2,128,270 ISF
GRAND TOTAL 2,604,880 SF
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ATTACHMENT 3
15
2017 ANNUAL SLURRY SEAL PROJECT-CP 17-02
BID SUMMARY Bid Opening:JANUARY 18,2018
BID SCHEDULE ALL AMERICAN ASPHALT PAVEMENT COATINGS SIERRA NEVADA
QUANTITY UNIT CONSTRUCTION
Item No. ITEM DESCRIPTION UNIT PR. AMOUNT UNIT PR. AMOUNT UNIT PR. AMOUNT
1 Mobilization 1 LS $73,795.07 $73,795.07 $12,000.00 $12,000.00 $95,000.00 $95.000.00
2 Temporary Traffic Control 1 LS $74,530.88 $74,530.88 $25,887.00 $25,887.00 $173,161.10 $173.161.10
3 Water Pollution Control 1 LS $5,832.79 $5.832.79 $1,500.00 $1,600.00 $1,500.00 $1,500.00
4 Uniform Micro-Milling Y."of Existing Asphalt 2 604.880 SF $0.13 $338,634.40 $0.155 $403,756.40 $0.155 $403,756.40
Concrete Pavement.
Crack-sealing and crack-filling,construction of
5 Rubber Polymer Modified Slurry(RPMS),and all 2,604,880 SF $0.20 $520,976.00 $0.24 $625,171.20 $0.20 $520.976.00
appurtenant work.
6 Install Type E Detector Loop 34 EA $408.47 $13,887.98 $350.00 $11,900.00 $325.00 $11,050.00
Removal of all existing traffic striping and pavement
7 markings;installation of new thermoplastic traffic 1 LS $63,662.83 $63,662.83 $68,000.00 $68,000.00 $75,000.00 $75,000.00
striping;installation of thermoplastic pavement
markings and pavement markers.
8 Callrans Double Permit 1 LS $17,500.00 $17.500.00 $2,500.00 $2,500.00 $1,500.00 $1,500.00
9 Field Orders 1 AL $63,500.001 $63,500.D0 $63,500.00 $63,500.00 $63,500.001 $63,500.00
TOTAL= $1,172,319.95 TOTAL= $1,214,214.60 TOTAL= $1,345,443,50
1 2 3
AMERICAN ASPHALT CALIFORNIA PAVEMENT INTERMOUNTAIN SLURRY
BID SCHEDULE ROY ALLAN SLURRY SEAL
QUANTITY UNIT SOUTH MAINTENANCE SEAL
Item No. ITEM DESCRIPTION UNIT PR. AMOUNT UNIT PR. AMOUNT UNIT PR. AMOUNT UNIT PR. AMOUNT
1 Mobilization 1 LS $25,000.00 $25,000.00 $33,000.00 $33,000.00 $55,000.00 $55.000.00 $95.000.00 $95,000.00
2 Temporary Traffic Control 1 LS $50,000.00 $50,000.00 $55,000.00 $55,000.00 $88,060.30 $88,060.30 $42,000.00 $42,000.00
3 Water Pollution Control 1 LS $5,000.00 $5,000.00 $1,000.00 $1,000.00 $2,000.00 $2,000.00 $7,500.00 $7,500.00
4 Uniform Micro-Milling%"of Existing Asphalt 2,604,880 SF $0.15 $390,732.00 $0.155 $403,756.40 $0.16 $416,780.80 $0.29 $755.415.20
Concrete Pavement.
Crack-sealing and crack-filling,construction of
5 Rubber Polymer Modified Slurry(RPMS),and all 2,604,880 SF $0.28 $729.366.40 $0.26 $677,268.80 $0.28 $729,366.40 $0.41 $1,068,000.80
appurtenant work.
6 Install Type E Detector Loop 34 EA 1 $355.00 $12,070.00 $345.00 $11,730.00 $400.00 $13,600.00 $360.00 $12,240.00
Removal of all existing traffic striping and pavement
markings;installation of new thermoplastic traffic
7 striping;installation of thermoplastic pavement 1 LS $79,500.00 $79,500.00 $168,630.00 $168,630.00 $65,000.00 $65.000.00 $80,080.00 $80,080.00
markings and pavement markers.
8 Caltrans Double Permit 1 LS $1,500.00 $1,500.00 $4,000.00 $4,000.00 $1,500.00 $1.500.00 $10,000.00 $10,000.00
9 Field Orders 1 AL $63,500.00 $63,500.00 $63,500.00 $63,500.00 $63,500.00 $63,500.00 $63,500.00f$2,1
63,500.00
TOTAL= $1,356,668.40 TOTAL= $1,417,885.20 TOTAL= $1,434,807.50 TOTAL= ,736000
4 5 6 7
NOTES: Italicised numbers represent corrected numbers as a result of math errors in the bid document.
F-+
ATTACHMENT 4
, 9
AGREEMENT
(CONSTRUCTION CONTRACT)
THIS AGREEMENT made this _ day of 20_, by and between
the City of Palm Springs, a charter city, organized and existing in the County of Riverside,
under and by virtue of the laws of the State of California, hereinafter designated as the
City, and All American Asphalt hereinafter designated as the Contractor.
The City and the Contractor, in consideration of the mutual covenants hereinafter set
forth, agree as follows:
ARTICLE 1 -- THE WORK
For and in consideration of the payments and agreements to be made and performed by
City, Contractor agrees to furnish all materials and perform all work required to complete
the Work as specified in the Contract Documents, and as generally indicated under the
Bid Schedule(s) for the Project entitled:
2017 ANNUAL SLURRY SEAL
CITY PROJECT NO. 17-02
The Work includes: application of weed killer to all pavement cracks or joints; cleaning,
routing, and installation of crack-sealant and asphalt pavement in all pavement cracks or
joints ''Y4" or wider; uniform micro-milling of existing asphalt concrete pavement;
construction of Rubber Polymer Modified Slurry (RPMS); removal and replacement of
existing traffic striping and markings; and all appurtenant work on various City streets.
ARTICLE 2 -- COMMENCEMENT AND COMPLETION
The Work to be performed under this Contract shall commence on the date specified in
the Notice to Proceed by the City, and the Work shall be fully completed within the time
specified in the Notice to Proceed.
The City and the Contractor recognize that time is of the essence of this Agreement, and
that the City will suffer financial loss if the Work is not completed within the time specified
in Article 2, herein, plus any extensions thereof allowed in accordance with applicable
provisions of the Standard Specifications, as modified herein. They also recognize the
delays, expense, and difficulties involved in proving in a legal proceeding the actual loss
suffered by the City if the Work is not completed on time. Accordingly, instead of
requiring any such proof, the City and the Contractor agree that as liquidated damages or
delay (but not as a penalty), the Contractor shall pay the City the sum specified in Section
6-9 of the Special Provisions for each calendar day that expires after the time specified in
Article 2, herein. In executing the Agreement, the Contractor acknowledges it has
reviewed the provisions of the Standard Specifications, as modified herein, related to
liquidated damages, and has made itself aware of the actual loss incurred by the City due
to the inability to complete the Work within the time specified in the Notice to Proceed.
2017 ANNUAL SLURRY SEAL
CITY PROJECT NO. 17-02 AGREEMENT FORM 19
NOVEMBER 2017 AGREEMENT AND BONDS-PAGE 1
ARTICLE 3 -- CONTRACT PRICE
The City shall pay the Contractor for the completion of the Work, in accordance with the
Contract Documents, in current funds the Contract Price(s) named in the Contractor's Bid
Proposal and Bid Schedule(s), and any duly authorized Construction Contract Change
Orders approved by the City. The amount of the initial contract award in accordance with
the Contractor's Bid Proposal is $ 1,172,319.95.
Contractor agrees to receive and accept the prices set forth herein, as full compensation
for furnishing all materials, performing all work, and fulfilling all obligations hereunder.
Said compensation shall cover all expenses, losses, damages, and consequences arising
out of the nature of the Work during its progress or prior to its acceptance including those
for well and faithfully completing the Work and the whole thereof in the manner and time
specified in the Contract Documents; and, also including those arising from actions of the
elements, unforeseen difficulties or obstructions encountered in the prosecution of the
Work, suspension of discontinuance of the Work, and all other unknowns or risks of any
description connected with the Work.
ARTICLE 4 -- THE CONTRACT DOCUMENTS
The Contract Documents consist of the Notice Inviting Bids, Instructions to Bidders, the
prevailing rate of per diem wages as determined by the Director of the California
Department of Industrial Relations, the accepted Bid and Bid Schedule(s), List of
Subcontractors, Local Business Preference Program — Good Faith Efforts, Non-
Discrimination Certification, Non-Collusion Declaration, Bidder's General Information, Bid
Security or Bid Bond, this Agreement, Worker's Compensation Certificate, Performance
Bond, Payment Bond, Standard Specifications, Special Provisions, the Drawings,
Addenda numbers none to none, inclusive, and all Construction Contract Change Orders
and Work Change Directives which may be delivered or issued after the Effective Date of
the Agreement and are not attached hereto.
ARTICLE 5 -- MUTUAL OBLIGATIONS
For and in consideration of the payments and agreements to be made and performed by
the City, the Contractor agrees to furnish all materials and perform all work required for
the above stated project, and to fulfill all other obligations as set forth in the aforesaid
Contract Documents.
City hereby agrees to employ, and does hereby employ, Contractor to provide the
materials, complete the Work, and fulfill the obligations according to the terms and
conditions herein contained and referred to, for the Contract Price herein identified, and
hereby contracts to pay the same at the time, in the manner, and upon the conditions set
forth in the Contract Documents.
2017 ANNUAL SLURRY SEAL ry
CITY PROJECT NO. 17-02 AGREEMENT FORM 20
NOVEMBER 2017 AGREEMENT AND BONDS-PAGE 2
Contractor specifically acknowledges and agrees to be bound by the Wage Rates and
Labor Code requirements specified in the Contract Documents, including the requirement
to furnish electronic certified payroll records directly to the Labor Commissioner (via the
Division of Labor Standards Enforcement), and shall pay the general prevailing rate of per
diem wages as determined by the Director of the Department of Industrial Relations of the
State of California.
ARTICLE 6 -- PAYMENT PROCEDURES
The Contractor shall submit Applications for Payment in accordance with the Standard
Specifications as amended by the Special Provisions. Applications for Payment will be
processed by the City Engineer as provided in the Contract Documents.
ARTICLE 7 -- NOTICES
Whenever any provision of the Contract Documents requires the giving of a written Notice
between the parties, it shall be deemed to have been validly given if delivered in person
to the individual or to a member of the firm or to an officer of the corporation for whom it is
intended, or if delivered at or sent by registered or certified mail, postage prepaid, to the
last business address known to the giver of the Notice.
ARTICLE 8 -- INDEMNIFICATION
The Contractor agrees to indemnify and hold harmless the City, and all of its officers and
agents from any claims, demands, or causes of action, including related expenses,
attorney's fees, and costs, based on, arising out of, or in any way related to the Work
undertaken by the Contractor hereunder. This Article 8 incorporates the provisions of
Section 7-15 "Indemnification," of the Special Provisions, which are hereby referenced
and made a part hereof.
Prevailing Wages. Contractor agrees to fully comply with all applicable federal and
state labor laws including, without limitation California Labor Code Section 1720, et
seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section
16000, et seq. ("Prevailing Wage Laws"). Contractor shall bear all risks of payment or
non-payment of prevailing wages under California law, and Contractor hereby agrees to
defend, indemnify, and hold the City, its officials, officers, employees, agents and
volunteers, free and harmless from any claim or liability arising out of any failure or
alleged failure to comply with the Prevailing Wage Laws.
ARTICLE 9 -- NON-DISCRIMINATION
In connection with its performance under this Agreement, Contractor shall not
discriminate against any employee or applicant for employment because of actual or
perceived race, religion, color, sex, age, marital status, ancestry, national origin ( i.e.,
place of origin, immigration status, cultural or linguistic characteristics, or ethnicity),
sexual orientation, gender identity, gender expression, physical or mental disability, or
medical condition (each a "prohibited basis"). Contractor shall ensure that applicants are
employed, and that employees are treated during their employment, without regard to
2017 ANNUAL SLURRY SEAL
CITY PROJECT NO. 17-02 AGREEMENT FORM 2
NOVEMBER 2017 AGREEMENT AND BONDS-PAGE 3
any prohibited basis. As a condition precedent to City's lawful capacity to enter this
Agreement, and in executing this Agreement, Contractor certifies that its actions and
omissions hereunder shall not incorporate any discrimination arising from or related to
any prohibited basis in any Contractor activity, including but not limited to the following:
employment, upgrading, demotion or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection for
training, including apprenticeship; and further, that Contractor is in full compliance with
the provisions of Palm Springs Municipal Code Section 7.09.040, including without
limitation the provision of benefits, relating to non-discrimination in city contracting.
ARTICLE 10 -- MISCELLANEOUS
Terms used in this Agreement which are defined in the Standard Specifications and the
Special Provisions will have the meanings indicated in said Standard Specifications and
the Special Provisions. No assignment by a parry hereto of any rights under or interests
in the Contract Documents will be binding on another party hereto without the written
consent of the party sought to be bound; and specifically, but without limitation, monies
that may become due and monies that are due may not be assigned without such
consent (except to the extent that the effect of this restriction may be limited by law), and
unless specifically stated to the contrary in any written consent to an assignment, no
assignment will release or discharge the assignor from any duty or responsibility under
the Contract Documents.
The City and the Contractor each binds itself, its partners, successors, assigns, and legal
representatives, to the other party hereto, its partners, successors, assigns, and legal
representatives, in respect of all covenants, agreements, and obligations contained in the
Contract Documents.
SIGNATURES ON NEXT PAGE
2017 ANNUAL SLURRY SEAL r} e�
CITY PROJECT NO. 17-02 AGREEMENT FORM 2 2
NOVEMBER 2017 AGREEMENT AND BONDS-PAGE 4
IN WITNESS WHEREOF, the City and the Contractor have caused this Agreement to be
executed the day and year first above written.
CITY OF PALM SPRINGS, APPROVED BY THE CITY COUNCIL:
CALIFORNIA
Date
By
David H. Ready
City Manager Agreement No.
ATTEST:
By
Anthony Mejia
City Clerk
APPROVED AS TO FORM:
By
Edward Z. Kotkin
City Attorney
RECOMMENDED:
By
Thomas Garcia, P.E.
City Engineer
2017 ANNUAL SLURRY SEAL
CITY PROJECT NO. 17-02 AGREEMENT FORM 23
NOVEMBER 2017 AGREEMENT AND BONDS-PAGE 5
CONTRACTOR
By:
Firm/Company Name
By: By:
Signature (notarized) Signature (notarized)
Name: Name:
Title: Title:
A notary public or other officer completing this certificate verifies only the identity of the individual who
signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of
that document.
(This Agreement must be signed in the above (This Agreement must be signed in the above
space by one having authority to bind the space by one having authority to bind the
Contractor to the terms of the Agreement.) Contractor to the terms of the Agreement.)
State of ) State of )
County of )ss County of )ss
On On
before me, before me,
personally appeared personally appeared
who proved to me on the basis of satisfactory who proved to me on the basis of satisfactory
evidence to be the person(s) whose name(s) evidence to be the person(s) whose name(s)
is/are subscribed to the within instrument and is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed acknowledged to me that he/she/they executed
the same in his/her/their authorized capacity(ies), the same in his/her/their authorized capacity(ies),
and that by his/her/their signatures(s) on the and that by his/her/their signatures(s) on the
instrument the person(s), or the entity upon behalf instrument the person(s), or the entity upon behalf
of which the person(s) acted, executed the of which the person(s) acted, executed the
instrument. instrument.
I certify under PENALTY OF PERJURY under the I certify under PENALTY OF PERJURY under the
laws of the State of California that the foregoing laws of the State of California that the foregoing
paragraph is true and correct. paragraph is true and correct.
WITNESS my hand and official seal. WITNESS my hand and official seal.
Notary Signature: Notary Signature:
Notary Seal: Notary Seal:
2017 ANNUAL SLURRY SEAL
CITY PROJECT NO.17-02 AGREEMENT FORM !)
NOVEMBER 2017 AGREEMENT AND BONDS-PAGE 6 Z
ATTACHMENT 5
:s
January 10,2018
NTERWEiLco
N S u L i i N G G B o u P
Thomas Garcia, P.E.
City of Palm Springs
3200 E.Tahquitz Canyon Way
Palm Springs, CA 92262
RE: Proposal for Construction Management & Inspection Services for the 2017 Annual Slurry Seal Project,
City Project No. 17.02
Mr. Garcia:
Interwest Consulting Group is pleased to submit our proposal to provide Construction Management, Construction
Inspection, and Geotechnical Services for the 2017 Annual Slurry Seal Project (City Project No. 17-02). The staff
proposed for this project has experience with effectively managing these types of projects utilizing local, state and
federal funding sources including Measure A Funding. It is understood that the City requires turnkey construction
management services which includes inspection, and materials testing per the City's QAP guidelines.
We are submitting for consideration to provide construction management and inspection services. We have also
teamed with L.O.R. Geotechnical Group to provide material testing services. The Geotechnical Service that is
proposed includes testing, review, and acceptance of soils and materials required for the slurry seal project. We
have reviewed the specifications that you have provided, researched the project and prepared a scope of services
that will compliment the City's management team in the successful delivery of the project on-time and within budget.
We understand the work includes the Micro-Milling and Slurry Sealing of approximately 2,600,000 square feet of existing
asphalt pavement within 94 street segments in various locations throughout the City of Palm Springs including.The work
includes but is not limited to the application of weed killer to all pavement cracks or joints; cleaning, routing, and
installation of crack-sealant and asphalt pavement in all pavement cracks or joints'/a"or wider; uniform micro-milling of
existing asphalt concrete pavement;construction of Rubber Polymer Modified Slurry(RPMS); removal and replacement
of existing traffic striping and markings;and all other appurtenant work.
We have completed a thorough review of the Request for Proposal (RFP), the specifications and completed a field
review of the streets identified for restoration. As requested in the RFP, we will provide a full breakdown of tasks and
costs associated with the project. Material testing and QAIQC will also be included. We will provide a single
individual to complete the construction management and inspection services. Geotechnical services will be provided
by our sub-consultant as defined within this proposal. As stated earlier, we have experience with providing the
construction management and inspection services for projects within the City of Palm Springs that are funded by
Measure A. We are also presently completing similar services for the City of Palm Springs for the 2017 Street
Rehabilitation Project, CP#17-01. Project documentation will be prepared and transmitted to the City on a daily basis
with all project documentation provided to the City electronically at the end of the project. All documentation shall be
of the detail and caliber suitable for audit. We would welcome and interview of the professional we propose if the
City requires it as part of the proposal evaluation process. We understand the duration of the construction for this
project is 50 working days.
We have identified several key issues that must be addressed to ensure the successful delivery of the project:
• Effective communication with businesses,the residential community,emergency services,Sunline Transit,
&motorists
• Maintaining traffic flow at all times, especially during peak hours
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• Business and residential access at all times
• Coordination of parking needs for businesses, residents, and visitors
• The need for organized, clear and compliant paperwork ready for an audit review
The staff members proposed for this assignment were carefully selected based on our understanding of the scope of
the project. James G. Ross is the Public Works Group Leader for the Southern California area and will serve as
Principal in Charge. He is an authorized representative of Interwest Consulting Group with the authority to sign all
necessary agreements. Mr.Chris A.Vogt, P.E. is the Regional Manager of the Coachella Valley branch of Interwest
Consulting Group, and will serve as the Project Representative and the management contact to the City of Palm
Springs.
James G. Ross Chris A. Vogt, P.E.
431 S. Palm Canyon Drive, Suite 200 431 S. Palm Canyon Drive, Suite 200
Palm Springs, CA 92262 Palm Springs, CA 92262
760.417,4329 Office 760.417.4329 Office
714.742.1551 Mobile 951.616.4925 Mobile
jross@interwestgrp.com cvogt@interwestgrp.com
Services will be directed from our Palm Springs office, which serves the entire Coachella Valley region with
professional staff performing functions in all of our disciplines and is located approximately 2.7 miles from the Palm
Springs City Hall. Additional information concerning our qualifications and experience may be found in our
Statement of Qualifications, previously submitted to the City under a separate cover. Please do not hesitate to
contact Chris A. Vogt, PE at(760)4174329 should you have any questions. Thank you again for the opportunity to
assist you on this project.
Sincerely,
ames G. Ross Chris A.Vogt, PE
Public Works Group Leader Coachella Valley Regional Manager
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I. Experience I Qualifications
Interwest Consulting Group
The seamless integration of municipal service professionals in support of public agencies has been our purpose
since Interwest Consulting Group formed in 2002. Interwest was founded by individuals with a passion for serving
municipalities. We currently employ more than 330 employees spanning a multitude of disciplines within city
engineering, public works, and building and safety departments throughout California. We provide the following
services to citieslcounties: Construction Management, City Engineering, Construction Inspection, Capital
Improvement Program Management, Development Improvement Plan/Map Review and Entitlement, Transportation
Program Management/Funding, Traffic Engineering & Transportation Planning, Building and Safety, Real Property
Acquisition, Geographic Information System (GIS), and Information Technology. We currently serve over 200 cities,
counties and state agencies. We serve the nearby municipalities of Rancho Mirage, La Quinta, Indian Wells,
Beaumont, Wildomar,Yorba Linda, Eastvale,and Riverside County just to name a few.
II. Project Management Approach
Interwest is excited for the opportunity to provide Construction Management, Inspection Services and Geotechnical
Services for the Palm Springs 2017 Annual Slurry Seal Project. We understand that our role in this project is to
provide Construction Management and Inspection Services representing the
City in the following (but not limited to) project meetings, negotiations with
the contractor, materials testing, full inspection, coordination and
communication with the City, affected businesses, and residents, payroll
certification, punch lists, final adjusting change order, change order
negotiations/verifications, invoice verification and approval, project budget
maintenance and oversight, NPDES compliance, AQMD compliance,
compliance with all funding source requirements, and project close-out. This
project consists of the Micro-milling and slurry sealing of approximately
2,600,000 square feet of pavement area within 94 street segments in various
locations throughout the City of Palm Springs including: application of weed -
killer to all pavement cracks or joints; cleaning, routing, and installation of crack-sealant and asphalt pavement in all
pavement cracks or joints '/4" or wider; uniform micro-milling of existing asphalt concrete pavement; construction of
Rubber Polymer Modified Slurry(RPMS);removal and replacement of existing traffic striping and markings;and all other
appurtenant work.
Project Issues and Solutions
We will assist the City with communication and coordination with
residents, businesses, and commuters throughout the duration of the .
project. We will also coordinate the schedule with emergency services
such as police and fire, the solid waste carrier, the postal service, k
Sunline Transit,and the Palm Springs Airport.
This is a large project(Engineers Estimate $1.20 million -$1.40 million).
With the 50 working day schedule,the amount of daily construction work
will average approximately $24,000-$28,000/day. Responsive
Construction Management and Inspection Services is necessary in all
areas of work due to traffic control, access, and construction oversight.
It is imperative that traffic control is monitored closely to ensure
circulation and safety throughout the duration of the project. Our construction Manager/Inspector and Geotechnical
Sub-Consultant will work with the contractor to provide the following:
✓ A phasing plan for the work to assure safety and circulation are maintained
✓ Ensuring business access at all times.
✓ Assuring the specified and approved materials are implemented.
✓ Coordination of striping,loops, and pavement markers are complete in accordance with the plans and
Specifications.
✓ 50 working day duration for completion is met.
✓ Effective monitoring of labor and certified payroll and tracking of Measure J expenditures if Measure J is
utilized.
With our experience and knowledge of completing complex street projects, we can ensure that the contractor is
utilizing the most effective traffic control phasing plan and its implementation for the street improvements in this
project. The Construction Manager will closely monitor the project requirements, schedule and budget. All locations
will be inspected for proper traffic control, application of weed killer to all pavement cracks or joints; cleaning, routing,
and installation of crack-sealant and asphalt pavement in all pavement cracks or joints%d'or wider;uniform micro-milling
of existing asphalt concrete pavement; construction of Rubber Polymer Modified Slurry (RPMS); removal and
replacement of existing traffic striping and markings; and all other appurtenant work.
The materials used will be cross-checked with approved submittals and mix designs. The Construction
Manager/Inspector will have a complete copy of all approved submittals with them in the field at all times.
Department of Industrial Relations Guidelines
and Compliance
Our experience with Measure A funded projects and the DIR Prevailing Wage
requirements has given us the understanding and knowledge to manage the
requirements that the City will need to comply with:
✓ Labor compliance
✓ Certified Payroll
✓ Material Certifications
✓ Funding Reimbursements
Measure A projects require a close watch, monitoring, and reporting on project expenditures. The Construction
Manager will track all Measure A expenditures and complete daily reports. We require that material certifications are
provided prior to the start of the project.We will ensure that all project documentation is provided.
Personnel
Services will be directed from our Palm Springs office, which serves the entire Coachella Valley region with
professional staff performing functions in all of our disciplines. All of our proposed staff has significant direct
experience working as city employees and as contract staff members in the City of Palm Springs and similar
jurisdictions throughout California providing the services outlined in the RFP. Individually, the professionals
showcased below excel in each of their backgrounds. As a team, they possess the professional capability to
innovatively create and implement effective solutions with your agency and the community's interests in mind. The
following individuals would be available to serve the City.
Jim Ross will serve as Principal in Charge and is an authorized representative of Interwest Consulting Group with
the authority to sign all necessary agreements.
ChrisA. Vogt, PE I PROJECT MANAGER I KEY CONTACT
Chris has nearly 34 years of successful planning, implementing, and administering public works projects and
programs. He brings a solid history of successful management with over 20 years as a Public Works Director/City
Engineer. He brings an exemplary work ethic focusing on continuous process improvements while maintaining the
ability to effectively navigate through politically sensitive environments.
He has managed an operational budget over $39 million and a comprehensive Capital Improvement Program in
excess of $1.6 billion. Supporting cities in Southern California, Chris has a wealth of knowledge in budget
preparation; infrastructure maintenance; professional and construction contract negotiations; organizational
development; project management; water, sewer and electrical utility operations and construction; engineering
design; staff development; training and mentoring; complex engineering studies such as Development Impact Fees
and assessment engineering; and public informational and collaborative meetings. Chris has been Project Manager
over a number of Municipal Building construction projects including the first City Hall for the City of Chino Hills, a
locker room/restroom/office facility for a public pool project in La Quinta, and the renovation of the Pomona Fox
Theater. Chris also has over five years of experience in the Coachella Valley when he was the Public
Works Director/City Engineer for the City of La Quinta.
Chris is a professional who brings solutions to our clients. He is flexible and open with his communications and
fosters a teamwork atmosphere in resolving challenges. He is committed to serving the needs of the client through
strong leadership and a collaborative approach.
Proposed Staff
Construction Management and Inspection Services
Ryan Shultz I CONSTRUCTION MANAGER I CONSTRUCTION INSPECTOR
Ryan is a public works construction professional with over a decade of relevant industry experience, often
serving in the dual role of Construction Manager/Inspector. As such, he is well-versed in current construction
methods and standards, and has expertise in cost-control and contract management. He has worked on public
works projects of various sizes and budgets, from $20k up to $30M. Ryan has experience in time-management
and a talent for fostering effective communication between the Client, General Contractor, Utilities,
subcontractors, and other agencylbusiness representatives involved in the project. He is a collaborative person
with strong communication, interpersonal, and critical thinking skills to effectively motivate and lead a diverse
group of individuals. Ryan is also very detailed oriented and ensures complete reporting and compliance. He has
much experience working on the City of Palm Springs projects including the improvements to the James 0. Jessie
Community Center, Mesquite Avenue, Hermosa Drive Street and Storm Drain Improvements, and Ramon Road
Improvements. He has also completed Construction Management and Inspection Services for the City of Rancho
Mirage for the Frank Sinatra/Bob Hope Drive Intersection Improvement Project. Ryan recently completed the
Construction Management and Inspection for the City of Grand Terrace 2017 Annual Slurry Seal Project.
Material Testing Services (LOR Geotechnical)
John Leuer, C.E., G.E. I PRESIDENT OF L.O.R. GEOTECHNICAL
Mr. Leuer has over 32 years of professional experience in the geotechnical and civil engineering field. In this time, Mr. Leuer
has developed an extensive knowledge of the many geotechnical considerations involved in construction in the southern
30
California area. Mr. Leuer is highly experienced in all aspects of soil and foundation engineering for a wide variety of projects
ranging from multi-story commercial and industrial structures to several thousand acre planned community developments. Mr.
Leuer has substantial experience coordinating projects for many City, County, and State agencies as well as in the public
sector,gaining a reputation for being responsive to clients needs while providing strong technical expertise.
John R. Muir, ACIll I REGISTERED CONSTRUCTION INSPECTOR
Mr. Muir has over 20 years experience as a geotechnical field technician. Mr. Muir has extensive field experience with all
geotechnical and inspection aspects for construction. His experience includes grading compliance and observations,
compaction testing of soils in the field using the Sand Cone Method and the Nuclear Gauge Method, compaction testing of
asphalt concrete,casting concrete cylinders,and full-time observation of major street construction projects.
Mr. Muir is an American Construction Institute Association (A.C,I.A) Registered Construction Inspector and an American
Concrete Institute(ACI)Grade 1 Technician and holds certification in the Caltrans Test Methods: 125,216,231,375,504,518,
523,533, 539,540,556,557.Additionally, Mr. Muir has certification by the California Department of Transportation(Caltrans)
for sampling and testing of soil,aggregate base,asphalt concrete,and Portland Cement Concrete.
Mark Switzer, AC1A, AC1 I LABORATORY MANAGER I FIELD TECHNICIAN
Mr.Switzer has been working in our geotechnical laboratory and in the field since 2001. He has knowledge and experience in
the laboratory performing a wide range of materials testing, including soils, asphalt concrete, epoxy grout, and concrete for
both ASTM and Caltrans standards and specifications. In addition, he has performed materials testing for City, County, and
State agencies for Quality Control/Quality Assurance projects.
Mr. Switzer oversees all work performed by personnel in the laboratory, including finalizing and reporting laboratory data. He
also has experience in the field with Sand Cone and Nuclear Gauge Testing methods, measuring cut and fill, basic trench
compaction, bolt tensioning,and sampling materials in the field. Mr. Switzer is an American Concrete Institute(ACI)Grade 1
Technician and holds certifications in the following Caltrans Test Methods: 105, 125, 201,202,216, 217, 226,227,229,231,
301,304,305,307,308,and 366.
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III. SCOPE OF SERVICES
We understand the City desires to retain a highly qualified firm to provide "turn-Key"
construction management and inspection services for the 2017 Annual Slurry Seal Project.
Our proposal is being submitted to provide all related services outlined in the RFP. We
understand that the project duration is 50 working days. Interwest will furnish construction
management, inspection services, and materials testing services. During construction,
Interwest will provide construction management administration, field inspections and close-
out services for the project from Notice to Proceed to Notice of Completion.We will ensure all
work conforms to the project construction documents, City codes and ordinances including APWA "Greenbook"
Standard Specifications for Public Works Construction, Caltrans Standards and Specifications, City of Palm Springs
Standards and specifications.
Interwest Consulting Group will act as the City's representative and shall be accountable and responsible for the
successful completion of the project. Interwest is experienced and highly skilled at providing construction
management and inspection services in the three main phases of projects (1) Pre-Construction Phase (2)
Construction Phase and (3) Project Close-Out. Successful integration of the construction manager/construction
inspector is critical to the success of any project. As such we have provided an integrated scope of work below
detailing the key areas of responsibility for the 2017 Annual Slurry Seal Project. Our goal is to complete the project
on time,within budget, and in accordance with the approved plans and specifications as well as all applicable federal,
state, and local laws and ordinances.
According to the City's Request for Proposals(RFP),the successful firm must also provide geotechnical services and
material testing for this project. To ensure quality geotechnical services, Interwest Consulting Group is partnering
with L.O.R. Geotechnical Group (LOR) to provide all material testing, verification, and geotechnical inspection
services. LOR has been delivering professional geotechnical consulting and construction materials testing services to the
private and public sector in southern California for over 25 years. LOR's principles are directly involved in the implementation
and completion of its professional services.All of LOR's field and laboratory personnel have been employed by LOR for over
10 years.LOR is an Employee Stock Owned Program(ESOP)company.Their employees are as committed as the principles
to the future of the company and the clients'needs.
LOR is Small Business Certified. Their laboratory is currently approved by the California Department of Transportation
(Caltrans). Their field and laboratory personnel are Caltrans, Intemational Code Council (ICC), American Concrete Institute
(ACI)and American Construction Institute Association(ACIA)certified.
L.O.R. Geotechnical Group has provided geotechnical engineering services for over three thousand projects within Southern
California, most of which lie within the County of Riverside and surrounding communities. In the past five years they have or
are currently providing on-call geotechnical testing and inspection services to the following Public Works and Capital Projects
Departments: the Cities of Palm Springs, Rancho Mirage, Big Bear Lake, Indio, Moreno Valley, Perris, Riverside, Santa
Monica,and Yucaipa.They also provide services to the Counties of Riverside and San Bernardino.
Pre-Construction Phase
Pre-Construction Meeting: Coordinate and conduct the pre-construction meeting
assisting in creating the Agenda and provide and distribute the meeting notes.
Coordination and notification of all parties required to attend the pre-construction
meeting.
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Pre-Job Walk: Coordinate and conduct a pre-job walk and assist in preparing a pre-job walk agenda and providing
and distributing meeting notes and minutes.
Submittals: Review all material submittals for acceptance. Review and facilitate the distribution of the submittals to
the designer for review, acceptance or approval. Submittals will be tracked and targeted response times and or dates
will be monitored.
Public Communication and Outreach: After the General Contractor's (GC) schedule of work is approved,
communication with the City, emergency services, utilities, Sunline Transit, the business community, and the
residents will be completed. Provide the 24 hour contact information to the entities listed above to ensure that issues
may be addressed and resolved quickly throughout the duration of the contract. The GC must provide advanced
notice to residences and businesses prior to closing any lanes and completing work. Access must be provided to
residents and the business community at all times.
Construction Phase
CONSTRUCTION MANAGER
Site Visits: The Construction Manager will conduct site visits, observations and supervise general inspections of
construction activity. He will have a complete set of Plans, Specifications, Greenbook, and APWA Standards on hand
at all times.
Progress Meetings: The Construction Manager shall conduct weekly progress meetings with GC, Sub-
Contractors, Utilities, City Representatives, and Geotechnical Inspector to resolve any job site difficulties in the City's
best interest. Will prepare and distribute meeting minutes the following business day.
Review of GC's Schedule: Shall review the GC's construction schedule on a weekly basis or more as needed
with respect to the progress and any potential delays.
RFI's: The Construction Manager shall be responsible for processing and tracking Request for Information (RFI's)
and maintain a log of all questions and responses.A sample RFI can be found in attachment B.
Weekly Statement of Working Days: Shall prepare Weekly Statement of Working/Calendar Days(WSWD) per
Caltrans format and will be submitted on a weekly basis to GC and copy to the City's Project Manager.
Materials Testing: Will be responsible for coordinating all field testing as required by the City's Quality Assurance
Program between the Geotechnical Consulting Engineer and Construction Inspector.
Materials Testing Results: Shall obtain copies of all material and field testing results from the Geotechnical
Consulting Engineer and retain in project file.
Contract Change Orders: The Construction Manager will administer and negotiate changes to the work, to
include preparation Quantity Calculation Sheet and/or documentation verifying legitimacy of change order.
Flow of Information: The Construction Manager shall be responsible for the coordination and flow of information
between all parties.
Quantity and Payment: Shall review and verify the GC quantity and payment request prior to submittal to the
City's Project Manager
Progress Payments: Shall Review Quantity Calculation Sheets for each Contract Bid Item prior to submittal to the
City's Project Manager.
33
Weekly Status Reports: The Construction Manager will provide weekly status reports and submit DCR's and
construction photos at the end of each week to the City's Project Manager.
Utility Coordination: Ensure and oversee the utility coordination throughout the construction phase of the project
is performed by the GC.
Filing System: Manage filing system based on Project Record Filing System, Caltrans Local Assistance
Procedures Manual, and Chapter 16.
CONSTRUCTION MANAGER/ INSPECTOR
Field Inspections: The Construction Manager/Inspector shall perform field
inspections and coordinate geotechnical testing during construction to insure Iii
compliance with plans, specifications, and applicable standards. They will have a
complete set of construction plans, specifications, Greenbook, and APWA
Standard Plans at all times.
Weekly Progress Meeting: Responsible for conducting weekly progress
meetings with GC (If required)and the City Project Manager, and resolve any job
site difficulties in the City's best interest. Prepare and distribute meeting minutes
the following business day.
Daily Construction Reports: Will prepare Daily Construction Reports (DCR's) on City's format or format
approved by the City's Project Manager only. These DCR's are expected to included a detailed description of the
day-to-day operations, included in on-site labor, personnel, weather, materials and equipment and include times of
arrival and departure. One or two line descriptions will not be accepted. A sample Daily Construction Report can be
found in Attachment A.
Photo Documentation: Will document work progress on a regular basis by means of digital photographs properly
labeled, and dated. Digital photograph shall be submitted to the City's Project Manager by end of each work week via
CD or memory stick.
Coordinate Materials Testing: Responsible for the coordination with the geotechnical testing consultant during
construction to insure compliance with plans, specifications, and applicable standards.
Labor Compliance: Conduct Labor Compliance/EEO Employee Interviews.
Flow of Information: Responsible for coordinating the flow of information between all parties and with other City
Departments as necessary.
Progress Payments: Will review and provide recommendations for GC payments. Prepare Quantity Calculations
Sheet per each Contract Bid Item and clearly show how quantities for each bid items were verified.
Weekly Status Reports: Will provide weekly status reports and submit DCR's, construction photos, and all tickets
at the end of each week to the City's Project Manager,
ADA Compliance: Provides coordination necessary to assure that ADA requirements are satisfied during
construction progress and upon completion.
Business and Resident Concerns: Will assist in working with adjacent residents' and businesses to resolve
their concerns.
Accessibility: Inspector is responsible for reviewing potential accessibility issues, and ensure installation of traffic
control devices per approved Traffic Control Plan and as directed by City Officials.
J
Safety: On a daily basis and throughout the day, inspect the pedestrian, travelling public and contractor's safety
requirements and make immediate notifications of any and all safety issues and concerns to the GC and all
interested parties as needed.
Construction Close-Out Phase
Final Inspections:Administer final inspections and preliminary punch lists, review substantial completion request
and assist in preparation of completion notice.
Punch list And Final Walk: Coordinate final walk through inspection,prepare final punch list items, issue
corrections and deficiencies notices if needed and ensure all corrections items are completed by final close-out letter.
As-Built Drawings: Review and make recommendations as to the adequacy of as-built plans and as compared to
the construction Inspectors as built plans.
File Organization: Submit all project files organized per fling system Caltrans Local Assistance Procedures Manual,
Chapter 16.
Geotechnical Inspection
Project Meetings: Attend project meetings as required.
Compaction Testing: Provide compaction testing as required throughout the project.
Samples: Obtain samples of on-site soils, pulverized aggregate base and asphalt concrete during roadway
rehabilitation for laboratory quality compliance testing in support of the field operations. Compare mix designs of
proposed slurry with design specifications and industry standards to assure compliance.
Daily reports: Preparation and submittal of written daily reports to the project inspector documenting all of the
geotechnical compaction testing and results of the laboratory materials testing received.
Final Geotechnical Report: Preparation and submittal of a final geotechnical compaction and materials testing
report at the completion of the project.
' I
J=*
IV. Cost Estimate
The following is a cost estimate based on our assumptions after reviewing the RFP issued by the City via e-mail
dated December 14, 2017 and thoroughly reviewing the plans, specifications. These assumptions were based on
our collective experience with the many similar projects we have completed for our City clients and experience we
have obtained throughout our careers.
CLASSIFICATION TASK HOURLY ESTIMATED COST
RATE HOURS
Construction Manager Pre and Post Construction $125 80 $ 10,000
Services
Construction Manager Construction Management $125 150 $ 18,750
Services
Construction Inspector Construction Inspection $85 250 $ 21,250
Services(same staff)
LOR Geotechnical Geotechnical Services $ 10,000
This "not to exceed" fee is based on an eighty (50) working day construction schedule for completing all
work. The Geotechnical Services are based on projects of similar size and duration. Additional services
needed beyond the estimated duration of construction will be provided on a "time and materials" basis at
the Interwest Consulting Group's and LOR Geotechnical Group's standard hourly rates. These rates apply
for work during normal business hours only. Nights,weekends,and holidays will be an extra.All work will be
completed on a time and materials basis. All charges will be billed only for the actual work conducted.
All assigned staff is prepared to serve the City for the entire duration of the assigned project. Interest staff is also
prepared to work in City offices with City equipment and materials, on-site with company issued equipment and
materials AND/OR in our offices with company issued equipment and materials. The Interest Palm Springs office is
approximately 2.7 miles from the Palm Springs City Hall which will provide fast and efficient service throughout the
project duration. Hourly rate includes all mileage expenses, mailing/delivery,and incidental expenses.
Please refer to our original Proposal for all resumes and additional references.
If you have any questions regarding this fee proposal, please feel free to contact me at(760)4174329.
ATTACHMENT 6
NOTICE OF EXEMPTION
To: ❑ Office of Planning and Research From: City of Palm Springs
1400 Tenth Street, Room 121 3200 E.Tahquitz Canyon Way
Sacramento,CA 95814 Palm Springs, CA 92262
® Clerk of the Board
County of Riverside
P.O. Box 751
Riverside,CA 92502-0751
Project Title: 2017 Annual Slurry Seal City Project No 17-02
Project Applicant: City of Palm Springs
Project Location(Specific):Various City Streets per the attached Exhibit A
Project Location (City): City of Palm Springs Project Location (County): Riverside
Project Description: The proposed work includes: application of weed killer to all pavement cracks or joints; cleaning, routing,
and installation of crack-sealant and asphalt pavement in all pavement cracks or joints%"or wider; uniform micro-milling of existing
asphalt concrete pavement; construction of Rubber Polymer Modified Slurry (RPMS); removal and replacement of existing traffic
striping and markings;and all appurtenant work on various City streets.
Name of Public Agency Approving Project: City of Palm Springs
Name of Person or Agency Carrying Our Project: City of Palm Springs, Engineering Services Department
3200 E.Tahquitz Canyon Way, Palm Springs,CA 92262
Exempt Status: (check one)
❑ Ministerial (Sec. 21080(b)(1); 15268);
❑ Declared Emergency(Sec. 21080(b)(3); 15269(a));
❑ Emergency Project(Sec.21080(b)(4); 15269(b)(c));
® Categorical Exemption. State type and section number: 15301 Class 1 (c)—Existing Facilities
❑ Statutory Exemptions. State code number:
Reasons why project is exempt: Class 1 consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor
alternation of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible
or no expansion of use beyond that existing at the time of the lead agency's determination. The type of"existing facilities'to be
considered exempt is determined by whether the project involves negligible or no expansion of an existing use, and includes
existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities. Therefore,the 2017 Annual
Slurry Seal, City Project 17.02 is considered categorically exempt from CEQA.
Lead Agency Contact Person: Thomas Garcia Area Code/Telephone/Extension: (760)322-8339
If filed by applicant:
1.Attach certified document of exemption finding.
2.Has a Notice of Exemption been filed by the public agency approving the project? ❑Yes ❑ No
Signature. Date: !, Title: City Engineer
® Signed by Lead Agency❑Signed by Applicant
Authority cited: Sections 21083 and 21110, Public Resources Code Date received for filing at OPR:
Reference: Sections 21108,21152„and 21152.1,Public Resources Code. F I L E D / P O S T E D
County of Riverside
Peter Aldana
Assessor-County Clerk-Recorder -
E-201701528
11/28/2017 11:S1 Art Fee: $ .00
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