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0441FOR �p City Council Staff Report
DATE: April 4, 2018 CONSENT CALENDAR
SUBJECT: APPROVAL OF AMENDMENT NO. 1 FOR AN ANNUAL INCREASE OF
$35,491.40 WITH R & R JANITORIAL SERVICES, AN INDIVIDUAL
COMPANY, (A6973) FOR JANITORIAL SERVICES AT VARIOUS CITY
FACILITIES
FROM: David H. Ready, City Manager
BY: Department of Maintenance and Facilities
SUMMARY
This action will allow the City Council to consider approval of Amendment No. 1 to the
current agreement with R&R Janitorial Services, to expand its services to include the
Vacation Rental Compliance Office and incorporate additional services for Fire Stations
1, 2, 3, 5 and the Fire Training Center; for a total annual increase of $35,491.40 and
amending the total annual contract amount to $409,012.28 with R & R Janitorial Services,
for Janitorial Services.
RECOMMENDATION:
1. Approve Amendment No. 1 to Agreement No. 6973, with R & R Janitorial for
$35,491.40 annual increase for Janitorial Services; and
2. Authorize the City Manager to execute all necessary documents.
BUSINESS PRINCIPAL DISCLOSURE:
A search of records available through the Secretary of State of California shows a
Statement of Information filed on August 31, 2017 identifies Refugio Valtierra and Reyna
Valtierra as the sole owners.
STAFF ANALYSIS:
The Maintenance and Facilities Department coordinated with Procurement and
ITEM NO. �1, L .
City Council Staff Report
April 4, 2018-- Page 2
Amendment No. 1 for Janitorial Services
Contracting to issue a Request for Proposals (RFP) for Janitorial Services at 28 Various
City Facilities. A Request for Proposals #02-17 was issued on January 4, 2017,
advertised on January 5, 2017, and January 12, 2017, Seven (7) responsive proposals
were received and were carefully evaluated by a committee consisting of Department
Heads and stake holders from 5 of our largest facilities (Police, Facilities, Library,
Recreation, and City Hall) with strong knowledge of their operations and maintenance
requirements.
On May 3, 2017, Council awarded an annual Contract Services Agreement in the amount
of $373,520.88 to the lowest responsive bidder, R&R Janitorial services, an individual
company, an initial three-year contract for Janitorial Services for various City Facilities,
commencing on July 1, 2017, with two one-year options renewals. A list of the original
Facilities included in the RFP, have been identified below in table 1.
Various City Facilities
City Hail City Yard
Fleet Operations Police Headquarters
Downtown Police Sub-Station Downtown Parking Structure
Main Library Fire Dept. Administration Headquarters
Pavilion Leisure Center
Swim Center Demuth Communq Center
Desert Highland Unfty Center Rud s General Store
Wetwood MurraV Memorial Library Animal Shelter
Village Fest Restroom Trailer Train Station
Park Restrooms
Sunrise Park Black Sunrise Park- North West Side
Ruth Hardy Park Demuth Park -W Fields 7&8
Demuth Park-AYSO Demuth Park- East Side
Demuth Park -Blue Block Fam!IV Victoria Park
Table 1
Since the contract award, staff has identified the need for additional janitorial services for
the recently established Vacation Rental Compliance offices 4 days a week, at an annual
increase of $11,400.00. Additionally, there is a need to add services for shampooing of
the all carpeted areas, waxing/buffing of hard surfaces flooring areas and window
cleaning both interior and exterior, at various facilities. Table 2, identifies the original
facilities included in the RFP and their corresponding costs, as well as the additional
services proposed in Amendment No. 1.
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City Council Staff Report
April 4, 2018-- Page 3
Amendment No. 1 for Janitorial Services
Exhibit"D-1'"
Schedule of Compensation
Location Monthly Cost Annual Cost
City Hall $3,105.56 $37,266-72
City Yard $916.00 $11,016.00
Fleet Operations $814.50 $9,774.00
Police Department $4,072.80 $48,87160
Police Downtown Station $398.42 $4,781.04
Main Library $2,535.00 $30„420-00
Fire Station#2 (admin off.) $540.80 $6,489.60
Pavilion $1,873.60 $22,483.20
Leisure Center $1,275.15 $15,301.80
Swim Center $1,293.60 $15,523.20
Demuth Community Center $1„512.00 318,144.00
Desert Highland Center $1,327.95 $15,935A0
Train Station $540.00 $6,480.00
Downtown Parking Structure $1,333.32 $15,999.84
Rudy's Store $117.00 $1,404.00
W etwood Murray Literary $1,011.60 $12,139-20
Animal Shelter $1,520.24 $19,242.88
Village Fest Restroom Trader $100.80 $1,209.60
Victoria Park Restrooms $480.00 $5,760.00
Sunrise Park Restrooms $480.00 $5,760.00
North West Side Restroom $420.00 $5,040.00
Ruth Hardy Park Restrooms $540.00 $6,480.00
Demuth Park Restrooms $330.00 $3,960.00
West Side Ball Field 7M Restrooms $560.10 $6,721.20
AYSO Restrooms $560.10 $6,721.20
East Side Restrooms $460.20 $5,522.40
Blue Black: Family Restroom $570.00 $6,840.00
Floater $2,436.00 $29,232.00
Total Original $31,126.74 $373,520.88
Location Frequency Annual Cost
City Yard Vacation Rentals Weekly(M-Th) $11,400_00
City Yard Vacation Rentals 3 timeslyear $1,606.00
Training Center one time/year $1,204.00
Fire Station#1 2 timeslyear $5,958.50
Fire Station#2 2 timeslyear $5,972.50
Fire Station#3 2 timeslyear $5,841.00
Fire Station#5 2 timeslyear $3,309A0
Total Amendment No, 1 $35,491 A0
Annual Contract Total $409,012.28
Table 2
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City Council Staff Report
April 4, 2018-- Page 4
Amendment No. 1 for Janitorial Services
ENVIRONMENTAL IMPACT:
Section 21084 of the California Public Resources Code requires Guidelines for
Implementation of the California Environmental Quality Act ("CEQA"). The Guidelines are
required to include a list of classes of projects which have been determined not to have
a significant effect on the environment and which are exempt from the provisions of
CEQA. In response to that mandate, the Secretary for Resources identified classes of
projects that do not have a significant effect on the environment, and are declared
categorically exempt from the requirement for the preparation of environmental
documents. In accordance with Section 15301 "Existing Facilities," Class 1 (h) projects
consist of the maintenance of existing landscaping and native growth; therefore, award
of the landscape and grounds maintenance services contract is considered categorically
exempt from CEQA.
FISCAL IMPACT:
Sufficient funds are available in account no.'s 520-5641-43240 and 001-3520-43240.
SUBMITTED:
Prepared by:
Staci hafer Kifarcus L. Fuller
Dire or of Maintenance and Facilities Assistant City Manager
Approved by:
David H. Ready, Esq.,
City Manager
Attachments:
1. Amendment No. 1
04
ATTACHMENT 1
05
AMENDMENT #1 TO CONTRACT SERVICES AGREEMENT NO. A6973
WITH R&R JANITORIAL SERVICES
FOR JANITORIAL SERVICES
This Amendment No. 1 to the Contract Services Agreement (A6973), ("Amendment
No. 1"), is made and entered into this day of , 2018, by and between
the City of Palm Springs, a California charter city and municipal corporation, hereinafter
designated as the City, and R&R Janitorial Services, a sole proprietor, hereinafter designated
as the Contractor.
RECITALS
A. City has determined that there is a need for Janitorial Services at various City
owned facilities (hereinafter "Janitorial Service"), and on May 03, 2017, the City Council
approved a Contract Services Agreement (A6973) with Contractor to provide Janitorial
Services.
B. Contractor is qualified by virtue of its experience, training, education, reputation,
and expertise to provide these services and has agreed to provide such services as provided
in this Amendment.
C. City desires to retain Contractor to provide the additional services, as identified
below and in Exhibit A-1 "Scope of Services," for total of $35,491.40 per year:
• Weekly (Mon — Thurs) cleaning of City of Palm Springs Vacation Rentals Office
• Hard surface flooring, carpet, and window cleaning 3 times per year(February,
June, October) for City of Palm Springs Vacation Rentals Office
• Hard surface flooring, carpet, and window cleaning twice per year(January,
June) for Fire Stations #1 , #2, #3, and #5
• Hard surface flooring, carpet, and window cleaning once per year(June) for the
Training Center
In consideration of these promises and mutual obligations, covenants, and conditions,
the Parties agree as follows:
AGREEMENT
SECTION 1 — "2.1 Maximum Contract Amount" is hereby replaced in its entirely to read:
For the Services rendered under this Agreement, Contractor shall be compensated by
City in accordance with the Schedule of Compensation, which is attached as Exhibit D-1 and
incorporated in this Agreement by reference. Compensation shall not exceed the maximum
contract amount of Four Hundred Nine Thousand Twelve Dollars and Twenty Eight Cents
($409,012.28) per year for the initial three (3)year term ("Maximum Contract Amount'), except
06
as may be provided under Section 1.8. At the City's sole discretion, the Maximum Contract
Amount may be increased annually by an amount not to exceed Fifty Thousand Dollars
($50,000.00)for those certain optional tasks identified on Schedule I - Options Pricing Sheet,
of Exhibit "D-1". The method of compensation shall be as set forth in Exhibit D-1 .
Pursuant to Section 3.4 of this Agreement, should the City elect to exercise the option
to extend this Agreement for an additional one (1) year period, the contract prices identified
on the Base Schedule Pricing Sheet and Schedule I - Options Pricing Sheet may be adjusted
annually effective July 1, subject to the percentage change in the Unites States Bureau of
Labor Statistics Consumer Price Index(CPI)"All Urban Consumers for Los Angeles, Riverside
and Orange County, CA" for the most recent twelve months for which statistics are available.
The Maximum Contract Amount as referenced herein shall be adjusted by the corresponding
CPI adjustment for each year an optional extension to the Agreement is thereby exercised.
Compensation for necessary expenditures for reproduction costs, telephone expenses,
and transportation expenses must be approved in advance by the Contract Officer designated
under Section 4.2 and will only be approved if such expenses are also specified in the
Schedule of Compensation. The Maximum Contract Amount shall include the attendance of
Contractor at all Project meetings reasonably deemed necessary by the City. Contractor shall
not be entitled to any increase in the Maximum Contract Amount for attending these meetings.
Contractor accepts the risk that the services identified in the Scope of Services may be more
costly and/or time-consuming than Contractor anticipates, that Contractor shall not be entitled
to additional compensation, and that the provisions of Section 1.8 shall not be applicable to
the services identified in the Scope of Services. The maximum amount of city's payment
obligation under this section is the amount specified in this Agreement. If the City's maximum
payment obligation is reached before the Contractor's Services under this Agreement are
completed, Contractor shall complete the Work and City shall not be liable for payment
beyond the Maximum Contract Amount.
SECTION 2 — "9.2 CONFLICT OF INTEREST" is hereby replaced in its entirety to read:
Contractor acknowledges that no officer or employee of the City has or shall have any
direct or indirect financial interest in this Agreement nor shall Contractor enter into any
agreement of any kind with any such officer or employee during the term of this Agreement
and for one year thereafter. Contractor warrants that Contractor has not paid or given, and
will not pay or give, any third party any money or other consideration in exchange for obtaining
this Agreement.
SECTION 3— "9.3 Covenant Against Discrimination" is hereby replaced in its entirety to read:
In connection with its performance under this Agreement, Contractor shall not
discriminate against any employee or applicant for employment because of actual or
perceived race, religion, color, sex, age, marital status, ancestry, national origin ( i.e., place
of origin, immigration status, cultural or linguistic characteristics, or ethnicity), sexual
orientation, gender identity, gender expression, physical or mental disability, or medical
07
condition (each a "prohibited basis"). Contractor shall ensure that applicants are employed,
and that employees are treated during their employment, without regard to any prohibited
basis. As a condition precedent to City's lawful capacity to enter this Agreement, and in
executing this Agreement, Contractor certifies that its actions and omissions hereunder shall
not incorporate any discrimination arising from or related to any prohibited basis in any
Contractor activity, including but not limited to the following: employment, upgrading, demotion
or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other
forms of compensation; and selection for training, including apprenticeship; and further, that
Contractor is in full compliance with the provisions of Palm Springs Municipal Code Section
7.09.040, including without limitation the provision of benefits, relating to non-discrimination
in City contracting.
SECTION 4 — "Exhibit A-1 Scope of Services" is hereby replaced in its entirety, as attached.
SECTION 5 — "Exhibit D-1 Schedule of Compensation" is hereby replaced in its entirely, as
attached.
Except as specifically amended by this Amendment #1, all terms and provisions of
Agreement No. 6973 remain in full force and effect.
[SIGNATURES ON FOLLOWING PAGE]
08
IN WITNESS WHEREOF, the Parties have executed this Amendment No.1 as of the
dates stated below.
"CITY"
City of Palm Springs
Date: By:
David H. Ready, City Manager
APPROVED AS TO FORM: ATTEST:
By: By:
Edward Z. Kotkin, City Attorney Anthony J Mejia, MMC, City Clerk
"CONTRACTOR"
R&R Janitorial Services.
Date: By:
Refugio Valtierra, President
Date: By:
Check one: _Individual _Partnership _Corporation
Corporations require two notarized signatures: One signature must be from Chairman of Board,
President, or any Vice President. The second signature must be from the Secretary, Assistant
Secretary, Treasurer, Assistant Treasurer, or Chief Financial Officer.
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CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CNIL CODE§1189
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A notary pubbc or other officer co mplearg the certificate verifies only the,identity of the individual who signed the
document to which ttis certificate a attached,and not the truthfutness Bracy,or validity of that document.
4
State of California
County of }
on before me,
Date Here 1ncert Name and Title of the Officer
personally appeared
Narne(s) ofSrgnerfs)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) Ware
subscribed to the within instrument and acknowledged to nee that he/she/they executed the same in
hWherftheir authorized capacity(ies), and that by his/her/their signature(s)on the instrument the person(s),.
or the entity upon behalf of which the pere (s)acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws
of the State of California that the foregoing paragraph
is true and correct_
WITNESS my hand and official seal.
Signature
Signature of Notary Public
Place Notaq Seal Above
OPT7ONAL
Though this section is optional, completing this informa€ion can deter alteration of the document or
fracrdulent reattachment of tics fcrm to an unintended document
Description of Attached Document
Title or Type of Document- Document Date:
Number of Pages: Signer(s) Other Than harried Above:
Capacity(es) Claimed by Signer(s)
Signer's Name: Signer's Name:
❑Corporate Officer — TdIe(s)_ ❑ Corporate Officer — Title(s):
❑ Partner — ❑ Limited ❑General ❑ Partner— ❑ Limited ❑General
❑ Individual ❑Attorney in Fact ❑ Individual ❑Attorney in Fact
❑Trustee ❑Guardian or Conservator ❑Trustee ❑Guardian or Conservator
❑Other_ ❑ Other:
Signer is Representing: Signer Is Representing:
C2014 National Notary Association -www.NatiorolNot3ry.org •1-8W-US NOTARY 0-BDD-8/6-6827) Item#6907
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EXHIBIT"A"
SCOPE OF SERVICES
SCOPE OF WORK, SERVICES, OBJECTIVES, SPECIFICATIONS AND LOCATIONS:
Generally, the scope of work consists of, but is not limited to, providing the regularly scheduled
janitorial services and appropriate supplies to effectively, and safely maintain a high level of
cleanliness for specified City Facilities in accordance with the best standards of practice. It shall
be the successful Contractor's responsibility to furnish at his/her own expense all tools,
equipment,janitorial supplies, labor, fuel, materials, supervision and services necessary for the
satisfactory performance of the work as set forth in these specifications.
A. LOCATION AND TOTAL AREA TO BE SERVICED
The total area to be serviced is estimated at 202,307 square feet with the following
breakdown per facility:
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Scope of Services Table
Sq Ft Sq Ft for Wood,
Original Building/ Area/ Location Carpet Rubber,Vinyl,or Sq Ft Tile
Concrete
City Hall: 3200 East Tahquitz Canyon Way (80) 33,658 2,878
City Yard: 425 N.Civic Drive(40) 2,300 3,100
Fleet Bldg: 425 N. Civic Drive(16) 3,150 2,700
Police Dept.: 200 S.Civic Drive(130) 26,630 8,275
Police Jail: 200 S.Civic Drive(2) 7,520
Police Downtown Sub-Station: 105 S. Indian 1,620 191
Main Library: 300 S.Sunrise Way (20) 31,564 936
Fire Station#2: 300 N.EICielo(10)Admin only 3,715 445
Pavillion: 401 S. Pavillion Way (1) 4,490 10,126 [w] 4,120
Leisure Center: 401 S.Pavillion Way (13) 1,602 2,648 [w] 4,251
Swim Center: 401 S.Pavillion Way (5) 1,320
Demuth Community Center: 3601 E. Mesquite 12,600
Desert Highland Center: 480 Tramview Rd (3) 2,2891 6,782 [r] 1,144
Train Station: 6001 Palm Springs Train Stn. Rd. 120
Downtown Parking Structure: 275 Indian Canyon 11,023 [cis]
Rud 's Store: 211 S. Palm Canyon 900 [w] 88
Welwood Murray Library: 100 S. Palm Canyon Dr. 5,058 [c]
Animal Shelter: 4575 East Mesquite Avenue 4,904
Village Fest Restroom Trailer: 425 N.Civic Drive 160 [v]
TOTALS: 1 111,0181 44,2171 47,072
Additional Building/Area/ Location per Amendment#1 Total Sq Ft
City Yard Vacation Rentals: 425 N. Civic Dr(8) 1,200
Training Center: 3000 E. Alejo Rd (4) 3,750
Fire Station#1: 77 N. Indian Canyon (10) Operations 5,364
Fire Station#2: 300 N. Cielo (10) Operations 18,109
Fire Station#3: 590 E. Raquest Club Rd (10) Operations 5,807
Fire Station#5: 5800 Bolero Rd (10) Operations 3,764
TOTALS: 37,994
Combined Total Original+ Amended Areas: 240,301
Notes:
1) r = rubber, v= vinyl, w=wood, c = concrete, cis =
concrete/steel
2) The approximate number of persons based in each
facility is indicated in parentheses(next to each address).
NOTE: The approximate number of persons based in each facility is indicated in parentheses.
(Next to each street address).
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B. SUPPLIES TO BE PROVIDED BY CONTRACTOR
Contractor's base price shall include rest room supplies to be supplied in sufficient quantities
as to be continuously available in all rest rooms included in this Contract. Quality shall not be
less than that generally available in a first class American hotel and shall be subject to the
approval of the City's Director of Maintenance&Facilities. Supplies shall include the following:
Rest Room Supplies:
• Toilet Tissue, two ply— adequate to restock each dispenser twice a day
• Hand Towels —adequate to restock each dispenser twice a day
• Feminine sanitary supplies (napkins and tampons)
(Vendor may recover ten cents per item via dispenser charge)
• Commode seat covers —adequate to restock each dispenser twice a day
• Commode and urinal deodorant bars
• Hand soap, lotion —adequate to restock each dispenser twice a day
• Hand soap, foam —adequate to restock each dispenser twice a day
• Hand sanitizer, gel
• Air Fresheners
• Waterless Urinal Traps
Other Supplies:
• Plastic Trash Liners (for ALL waste receptacles)
• Cleaners— Green Certified Products as applicable
• Disinfectants & Antimicrobial cleansers
• Strippers & Waxes
• Trash Bags for sanitary napkin disposal bins
Green Products
The City of Palm Springs is concerned with providing and maintaining a clean and safe
environment for its employees, City Officials, and visitors. Therefore, the Contractor shall be
required to implement a cleaning program where all chemicals and products will be classified as
"Green". "Green Products" are described as those that are safe for the environment and safe for
the end user. It is understood that not every cleaning function has an appropriate"green product"
but the Contractor should routinely monitor the market for newer and safer chemicals to reduce
employee and visitor exposure. The Contractor shall take a pro-active role to achieve compliance
in this area. In any event, the Contractor will provide the Director of Maintenance & Facilities with
a complete list of cleaning products designating each product as green or non-green and the SIDS
sheets as required. All products shall be subject to approval by the City for their compliance with
this requirement. The City shall determine which certifications and or seal of green certifications
are acceptable.
C. STANDARDS AND FREQUENCY OF JANITORIAL SERVICES FOR SPECIFIC
LOCATIONS
The following standards shall be used by the Contract Administrator in evaluating custodial
service:
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1. Dusting - A properly dusted surface is free of all dirt and dust, streaks, lint and cobwebs.
Dusting will be accomplished with properly treated cloths.
2. Plumbing Fixtures and Dispenser Cleaning - Plumbing fixtures and dispensers are clean
when free of all deposits and stains so that the item is left without dust, streaks, film, odor or
stains.
3. SweepingNacuuming -A properly swept floor is free of all dirt, grit, lint, insects and debris,
except embedded dirt and grit.
4. Spot Cleaning - A surface adequately spot cleaned is free of all stains, deposits, and is
substantially free of cleaning marks.
5. Damp Mopping - A satisfactorily damp mopped floor is without dirt, dust, marks, film,
streaks, debris or standing water.
6. Metal Cleaning - All cleaned metal surfaces are without deposits or tarnish and with a
uniformly bright appearance. The cleaner used is to be removed from adjacent surfaces.
7. Glass Cleaning - Glass is clean when all glass surfaces are without streaks, film, deposits
and stains, and have a uniformly bright appearance and adjacent surfaces have been wiped
clean.
8. Floor Finish Removal (Stripping) - Removal is accomplished when surfaces have all
finished removed down to the flooring materials including baseboards, are free of dirt, stains,
deposits, debris, cleaning solution and standing water, and the floor has a uniform appearance
when dry. Plain water rinse and pick-up must follow finish removal operation immediately.
9. Finished Floor (Application) - A floor is satisfactorily finished when all old wax/polish has
been completely removed, including in corners and along edges and sufficient coats of sealer
and wax/polish have been properly applied with enough drying time between each coat to
assure no streaking, bubbling, or yellowing.
10. Scrubbing -Scrubbing is satisfactorily performed when all surfaces are without embedded
dirt, cleaning solution, film, debris, stains and marks, or standing water and the floor has a
uniformly clean appearance. A plain water rinse must follow the scrubbing process
immediately.
11. Buffing of Finished Floor Surfaces -All finished floor areas will be spray buffed sufficiently
for maximum gloss, removal of surface dirt and have a uniform appearance. Only non-skid
and City approved spray-buff products shall be used.
12. Wall Washing - After cleaning, the surfaces of all walls, ceilings, exposed pipes and
equipment will have a uniformly clean appearance, free from dirt, stains, streaks, lint and
cleaning marks. Painted surfaces must not be unduly damaged. Hard finish wainscot or
glazed ceramic tile surfaces must be bright, free of film streaks and deposits.
13. Spot Cleaning Carpets - A carpet adequately spot cleaned is free of all stains, deposits,
gum, and spills. Care will be taken to use a product that will not harm the carpet fibers.
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14. Janitorial Personnel - There is to be a janitorial person available during normal business
hours Monday through Friday. Transportation is to be provided by the vendor/ personnel.
15. Welwood Murray Library — There are approximately 200+ patrons per day that visit the
Welwood Murray Library however there is no public restrooms made available for these
patrons.
16. Public Restrooms — Engineering and Planning receives approximately 900-1000 patrons
per month that will impact the public restrooms outside of the Engineering and Planning
Building. Approximately 400 patrons per day visit the Police Department.
17. Swim Center — The Palm Springs Swim Center September thru May: Receives 75-150
patrons daily depending upon swim teams. June through August, Monday through Friday
approximately 400 plus patrons visit daily. Weekends have less traffic as there are no summer
camps using the pool.
18. Desert Highland Unity Center—There are approximately 100 users both male and female,
Monday thru Friday that utilize the facility. Saturday and Sunday there are approximately 200-
300 patrons at the facility.
19. Leisure Center — For all classes, staff and parents, approximately 150-200 patrons per
day utilize this center.
20. Demuth Community Center - The Palm Springs Demuth Community Center receives 75-
150 patrons daily.
21. Village Fest Restroom Trailer — Every Thursday during the Village Fest event,
approximately 700+ patrons utilize the restroom trailer facility. Village Fest ends at 10:00PM
every Thursday evening.
LOCATIONS:
CITY HALL, CITY YARD, FLEET OPERATIONS BUILDING, MAIN LIBRARY, PAVILION,
LEISURE CENTER, SWIM CENTER, FIRE STATION #2 ADMINISTRATION, DEMUTH
COMMUNITY CENTER, WELWOOD MURRAY LIBRARY, RUDY'S STORE AND TRAIN
STATION.
GENERAL, EXECUTIVE AND LOBBY AREAS OF THE FOLLOWING LOCATIONS:
• CITY YARD, FLEET OPERATIONS BLDG, FIRE STATION #2 ADMINISTRATION TO BE
CLEANED FOUR (4) DAYS PER WEEK- MONDAY THROUGH THURSDAY
• MAIN LIBRARY, LEISURE CENTER, DEMUTH COMMUNITY CENTERAND THE TRAIN
STATION TO BE CLEANED SIX (6) DAYS PER WEEK - MONDAY THROUGH
SATURDAY.
• CITY HALL, SWIM CENTER, WELWOOD MURRAY LIBRARY AND PAVILION TO BE
CLEANED SEVEN (7) DAYS PER WEEK- INCLUDING HOLIDAYS
• RUDY'S STORE: SEASONAL. SEPTEMBER 1 THROUGH JUNE 1, ONE DAY PER
WEEK.
• VILLAGE FEST RESTROOM TRAILER TO BE CLEANED EVERY FRIDAY MORNING
AFTER VILLAGE FEST EVENT
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1. Empty and wipe clean (inside and out) all wastepaper and trash receptacles; return to
original locations. Replace plastic liners, toilet paper and paper towels as needed.
Remove trash to main waste storage area.
2. Empty and wipe clean ashtrays; sift out cigarette butts and clean sand containers; pick up
debris in smoke areas/urns and damp wipe exposed areas.
3. Clean and disinfect with damp cloth counters, public telephones and glass tops.
4. Spot clean walls, woodwork and doors, door frames and dust clean fingerprints, dust, soil,
gum, etc.
5. Spot clean interior glass/frames, sills, glass panels, side glass entry doors and partition
glass.
6. Vacuum carpeting (prior to 8 a.m. or after 5 p.m.); include under and around all furniture;
spot clean baseboard and carpet for drink, spills, mud, gum, tar, etc.
7. Dust mop hard surface floors; including stairs and landings.
8. Mop hard surface floors where needed for drink spills, mud; remove gum, tar, etc.
9. Clean and polish drinking fountains, metal housings and trim; remove smudges and other
marks.
10. Clean main entry door glass inside and out; spot clean other entry door glass.
11. All vinyl, wood and tile floors must be buffed on an "as needed" basis to insure high gloss
shine.
TO BE CLEANED WEEKLY ON THURSDAY:
1. Dust thoroughly desks(except when laden with paperwork), tables, bookcases, lamps and
other office furniture.
2. Clean and mop all hard surface floors; insure high gloss shine.
3. Spot clean and damp wipe plastic, vinyl and leather chairs and/or sofa backs, seats and
arms.
4. Dust doors and door frames.
5. Clean entry door metal, receptacles and thresholds.
6. Spot clean and vacuum carpeting (prior to 8 a.m. or after 5 p.m.).
7. Damp wipe tables, table tops and chairs and chair legs.
KITCHEN/LOUNGE, LOCKER, WEIGHT ROOM AREAS OF THE FOLLOWING LOCATIONS:
• CITY HALL, CITY YARD, FLEET OPERATIONS BLDG, FIRE STATION #2
ADMINISTRATION TO BE CLEANED FOUR (4) DAYS PER WEEK - MONDAY
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THROUGH THURSDAY
• MAIN LIBRARY AND LEISURE CENTER TO BE CLEANED SIX (6) DAYS PER WEEK-
MONDAY THROUGH SATURDAY
• SWIM CENTER AND PAVILION TO BE CLEANED SEVEN (7) DAYS PER WEEK -
INCLUDING HOLIDAYS.
1. Empty and wipe clean (inside and out) all wastepaper and trash receptacles; return to
original locations. Replace plastic liners as needed. Remove trash to main waste storage
area.
2. Empty and wipe clean ashtrays; sift out cigarette butts and clean sand containers; pick up
debris in smoke areas/urns and damp wipe exposed areas.
3. Clean and disinfect with damp cloth all counters, public telephones, sinks and glass tops.
4. Spot clean walls, woodwork and doors, door frames and dust clean fingerprints, dust, soil,
gum, etc.
5. Spot clean interior glass/frames, sills, glass panels, side glass entry doors and partition
glass.
6. Vacuum carpeting (prior to 8 a.m. or after 5 p.m.); include under and around all furniture;
spot clean baseboard and carpet for drink, spills, mud, gum, tar, etc.
7. Dust mop hard surface floors; including stairs and landings.
8. Mop hard surface floors where needed for drink spills, mud; remove gum, tar, etc.
9. Clean and polish drinking fountains, metal housings and trim; remove smudges and other
marks.
10. Clean main entry door glass inside and out; spot clean other entry door glass.
11. All vinyl, wood and tile floors must be buffed on an "as needed" basis to insure high gloss
shine.
WEEKLY - TO BE DONE ON TUESDAYS (OR OTHER DAY MUTUALLY AGREEABLE WITH
THE CONTRACTOR AND THE CITY):
1. Wipe clean sinks, drain boards, microwaves and counter tops.
2. Damp wipe table tops and chairs.
3. Sweep and damp mop floors.
4. Vacuum carpeting.
5. Damp wipe and clean tops, sides and fronts of appliances(stove, refrigerator, dishwasher,
microwave oven).
6. Dust weight room equipment.
17
RESTROOMS OF THE FOLLOWING LOCATIONS:
• CITY YARD, FLEET OPERATIONS BLDG, FIRE STATION#2 ADMINISTRATION TO BE
CLEANED FOUR (4) DAYS PER WEEK- MONDAY THROUGH THURSDAY
• MAIN LIBRARY AND LEISURE CENTER TO BE CLEANED SIX (6) DAYS PER WEEK-
MONDAY THROUGH SATURDAY
• CITY HALL, SWIM CENTER, PAVILION AND ALL PARK RESTROOMS TO BE
CLEANED SEVEN (7) DAYS PER WEEK- INCLUDING HOLIDAYS
1. Empty and wipe clean (inside and out) all waste containers and remove trash to main
waste receptacle.
2. Empty sanitary napkin containers and replace liner.
3. Polish all metal, mirrors and dispensers.
4. Clean and disinfect: Wash basins, counter tops, shower stalls toilet bowls (including
underside and tops of seats) and urinals.
5. Spot clean walls around wash basin, dispensers and other fixtures.
6. Clean floor with germicidal solution.
7. Refill soap, sanitary napkin, towel, tissue and toilet cover dispensers.
8. All vinyl and tile floors must be buffed on an "as needed" basis to insure high gloss shine.
WEEKLY - TO BE DONE ON TUESDAY (OR OTHER DAY MUTUALLY AGREEABLE WITH
CONTRACTOR AND THE CITY):
1. Wash down tile walls and toilet partitions.
2. High dust restroom walls.
3. Pour water down floor drains.
4. Clean appropriately rest room chairs, sofas and other furniture.
ALL LOCATIONS:
TO BE CLEANED MONTHLY DURING THE FIRST WEEK OF THE MONTH:
1. Dust mop spot clean and vacuum entire floor area.
2. High dust wall and ceilings.
3. Vacuum air grills.
4. Dust pictures, frames, clocks, panel boxes, fire extinguisher and other wall fixtures.
18
5. Dust sides and tops of all lockers, file and storage cabinets; dust window sills, shelves,
and other ledges.
6. Polish meeting room and public area table tops.
7. Clean public access partition glass inside and outside.
TO BE CLEANED THREE (3) TIMES PER YEAR DURING THE MONTHS OF FEBRUARY,
JUNE AND OCTOBER AT ALL LOCATIONS:
1. Strip, scrub and re-wax vinyl, tile and terrazzo floors with pre-approved product designated
for type of flooring.
2. Scrub, mop and re-seal wood floors with pre-approved product designated for type of
flooring.
3. Dust with a treated cloth wall paneling.
4. Vacuum all fabric 1) walls, 2)furniture and 3) drapes.
5. Clean and polish all metal furniture.
6. Dust or damp wipe push-plate, kick-plates, and baseboards and moldings.
7. Damp wipe exterior surface of light fixtures.
8. Clean/shampoo carpeting. Use a vacuum truck-mounted extractor for each cleaning.
9. Clean all windows and glass, inside and outside.
10. Clean all vertical blinds.
FOR THE FOLLOWING LOCATIONS:
POLICE DEPARTMENT (includes Sub-Station, Jail, and the Coachella Valley Narcotics
Taskforce office area).
*Please note the Section D., Special Requirements, paragraph 2.3, for contractor's
employees working in Police locations.
GENERAL, EXECUTIVE AND LOBBY AREAS
• TO BE CLEANED FIVE (5) DAYS PER WEEK- MONDAY THROUGH FRIDAY: Special
Note: The Coachella Valley Narcotics Taskforce (CVNT) offices located in the basement
of the Police Department may ONLY be cleaned during NORMAL business hours:
1. Empty and wipe clean (inside and out) all wastepaper and trash receptacles; return to
original locations. Replace plastic liners as needed. Remove trash to main waste storage
area. Empty all Recycled paper receptacles into large collection bins provided at each
location by the city.
2. Empty and wipe clean ashtrays; sift out cigarette butts and clean sand containers; pick up
debris in smoke areas/urns and damp wipe exposed areas.
19
3. Clean with damp cloth, counters, public telephones and glass tops.
4. Spot clean walls, woodwork and doors; door frames and dust clean fingerprints, dust, soil,
gum, etc.
5. Spot clean partition glass.
6. Vacuum carpeting (prior to 8 a.m. and after 6 p.m.).
7. Dust mop hard surfaces floors; spot mop where needed for drink spills, mud, etc.
8. Clean and polish drinking fountains and metal housings and trim removing smudges, and
other marks.
9. Clean main entry door glass inside and out; spot clean other entry door glass.
10. All vinyl and tile floors must be buffed on an "as needed" basis to insure high gloss shine.
RECORDS, COMMUNICATIONS, AND MAIN LOBBY AREAS:
• TO BE CLEANED SEVEN (7) DAYS PER WEEK(INCLUDING HOLIDAYS):
1. Empty and wipe clean (inside and out) all wastepaper and trash receptacles; return to
original locations. Replace plastic liners as needed. Remove trash to main waste storage
area.
2. Empty and wipe clean ashtrays; sift out cigarette butts and clean sand containers; pick up
debris in smoke areas/urns and damp wipe exposed areas.
3. Clean and disinfect with damp cloth all counters, public telephones and glass tops.
4. Spot clean walls, woodwork and doors, door frames and dust clean fingerprints, dust, soil,
gum, etc.
5. Spot clean interior glass/frames, sills, glass panels, side glass entry doors and partition
glass.
6. Vacuum carpeting (prior to 8 a.m. or after 6 p.m.); include under and around all furniture;
spot clean baseboard and carpet for drink, spills, mud, gum, tar, etc.
7. Dust mop hard surface floors; including stairs and landings.
8. Mop hard surface floors where needed for drink spills, mud, remove gum, tar, etc.
9. Clean and polish drinking fountains, metal housings and trim; remove smudges and other
marks.
10. Clean main entry door glass inside and out; spot clean other entry door glass.
11. All vinyl and tile floors must be buffed on an "as needed" basis to insure high gloss shine.
20
TO BE CLEANED WEEKLY ON FRIDAY:
1. Dust thoroughly desks(except when laden with paperwork), tables, bookcases, lamps and
other office furniture.
2. Damp mop all hard surface floors, including Police Department stairs and stairwell.
3. Damp wipe plastic, vinyl and leather chairs and/or sofa backs, seats and arms.
4. Dust door and door frames.
5. Clean entry door metal and thresholds.
6. Vacuum carpeting (prior to 8 a.m. and after 6 p.m.) except Communications area.
7. Clean reception area partition glass, inside and out.
8. Damp wipe elevator car walls and handrails.
9. Vacuum elevator car floor and tracks.
10. Damp wipe stairway handrail.
TO BE CLEANED WEEKLY ON WEDNESDAY OR THURSDAY:
1. Vacuum carpeting in Communications area between 1 a.m. and 5 a.m.
KITCHEN/LOUNGE, LOCKER, WEIGHT ROOM AREAS
TO BE CLEANED SEVEN (7) DAYS PER WEEK(INCLUDING HOLIDAYS):
1. Empty and wipe clean (inside and out) all wastepaper and trash receptacles; return to
original locations. Replace plastic liners as needed. Remove trash to main waste storage
area.
2. Empty and wipe clean ashtrays; sift out cigarette butts and clean sand containers; pick up
debris in smoke areas/urns and damp wipe exposed areas.
3. Clean and disinfect with damp cloth all counters, public telephones and glass tops.
4. Spot clean walls, woodwork and doors, door frames and dust clean fingerprints, dust, soil,
gum, etc.
5. Spot clean interior glass/frames, sills, glass panels, side glass entry doors and partition
glass.
6. Vacuum carpeting (prior to 8 a.m. or after 6 p.m.); include under and around all furniture,
spot clean baseboard and carpet for drink, spills, mud, gum, tar, etc.
7. Dust mop hard surface floors; including stairs and landings.
8. Mop hard surface floors where needed for drink spills, mud; remove gum, tar, etc.
21
9. Clean and polish drinking fountains, metal housings and trim; remove smudges and other
marks.
10. Clean main entry door glass inside and out; spot clean other entry door glass.
11. All vinyl and tile floors must be buffed on an "as needed" basis to insure high gloss shine.
In past history, approximately 2 buffing's between re-coats to maintain a high gloss finish
is necessary.
TO BE CLEANED WEEKLY ON TUESDAYS (OR OTHER DAY MUTUALLY AGREEABLE TO
THE CONTRACTOR AND THE CITY):
1. Wipe clean sinks, drain board's microwaves, and counter tops.
2. Damp wipe table tops and chairs.
3. Sweep and damp mop floors, including weight room.
4. Vacuum carpeting, including Police Department locker room.
5. Damp wipe and clean tops, sides and fronts of appliances(stove, refrigerator, dishwasher,
microwave oven).
6. Dust weight room equipment.
RESTROOMS
• TO BE CLEANED SEVEN (7) DAYS PER WEEK (INCLUDING HOLIDAYS):
1. Empty and wipe clean (inside and out) all waste containers and remove trash to main
waste receptacle.
2. Empty sanitary napkin containers and replace liner.
3. Polish all metal, mirrors and dispensers.
4. Clean and disinfect: wash basins, counter tops, toilet bowls (including underside and tops
of seats) and urinals.
5. Spot clean walls around wash basin, dispensers and other fixtures.
6. Clean floor with germicidal solution.
7. Refill soap, sanitary napkin, towel, tissue and toilet seat cover dispensers.
WEEKLY - TO BE DONE ON TUESDAYS (OR OTHER DAY MUTUALLY AGREEABLE TO
CONTRACTOR AND THE CITY):
1. Wash down tile walls and toilet partitions.
2. High dust restroom walls.
22
3. Pour water down floor drains.
4. Clean appropriately restroom chairs, sofas and other furniture.
ALL AREAS
• TO BE CLEANED MONTHLY DURING THE FIRST WEEK OF THE MONTH:
1. Dust mop, spot clean and vacuum entire floor area.
2. High dust walls and ceilings.
3. Vacuum air grills.
4. Dust pictures, frames, clocks, panel boxes, fire extinguisher and other wall fixtures.
5. Dust sides and tops of all lockers, file and storage cabinets; dust window sills, shelves,
and ledges.
6. Polish meeting room and public area table tops.
7. Clean public access partition glass, inside and outside.
8. All vinyl and tile floors must be buffed on an "as needed" basis to insure high gloss shine.
TO BE CLEANED THREE (3) TIMES PER YEAR DURING THE MONTHS OF FEBRUARY,
JUNE AND OCTOBER:
1. Strip, scrub and re-wax vinyl, tile and terrazzo floors with pre-approved product designated
for type of flooring.
2. Dust wall paneling with a treated cloth.
3. Vacuum all fabric 1) walls, 2)furniture, and 3) drapes.
4. Clean and polish all metal furniture.
5. Dust or damp wipe push-plate, kick-plates, and baseboards and moldings.
6. Damp wipe exterior surface of light fixtures.
7. Clean/shampoo carpeting. Use a vacuum truck-mounted extractor for each cleaning.
8. Clean all windows and glass, inside and outside.
9. Clean all vertical blinds.
FOR THE FOLLOWING LOCATION: DESERT HIGHLAND UNITY CENTER, GENERAL
ADMINISTRATIVE, AND LOBBY AREA
TO BE CLEANED FIVE (5) DAYS PER WEEK, AFTER 9PM OR A TIME MUTUALLY
AGREEABLE TO CONTRACTOR AND CITY:
23
1. Empty and wipe clean (inside and outside) all wastepaper and trash receptacles; return to
original locations. Replace plastic liners as needed. Remove trash to main waste storage
area.
2. Empty and wipe clean ashtrays.
3. Clean sand urns and damp wipe exposed area.
4. Clean with damp cloth, counters, public telephones and glass tops.
5. Spot clean walls, woodwork and doors.
6. Spot clean partition glass.
7. Vacuum carpeting
8. Dust mop hard surface floors; spot mop where needed for drink spills, mud, etc.
9. Clean and polish drinking fountains and metal housings.
10. Clean main entry door glass inside and outside; spot clean other entry door glass.
11. All vinyl and tile floors must be buffed on an "as needed" basis to insure high gloss shine.
TO BE CLEANED WEEKLY ON FRIDAY:
1. Dust thoroughly desks(except when laden with paperwork), tables, bookcases, lamps and
other office furniture.
2. Damp mop all hard surface floors.
3. Damp wipe plastic, vinyl and leather chairs and/or sofa backs, seats and arms.
4. Dust door and door frames.
5. Clean entry door metal and thresholds.
6. Vacuum carpeting.
KITCHEN
• TO BE CLEANED FIVE (5) DAYS PER WEEK:
1. Empty and wipe clean (inside and outside)all wastepaper and trash receptacles; return to
original locations. Replace plastic liners as needed. Remove trash to main waste storage
area.
2. Clean with damp cloth, counters, public telephones and glass tops.
3. Spot clean walls, woodwork and doors.
24
4. Spot clean partition glass.
5. Dust mop hard surface floors; spot mop where needed for drink spills, mud, etc.
6. All vinyl and tile floors must be buffed on an "as needed" basis to insure high gloss shine.
TO BE CLEANED WEEKLY ON TUESDAYS (OR OTHER DAY MUTUALLY AGREEABLE TO
CONTRACTOR AND CITY):
1. Wipe clean sinks, drain boards and counter tops.
2. Damp wipe table tops and chairs.
3. Sweep and damp mop floors.
4. Damp wipe and clean tops, sides and fronts of appliances(stove, refrigerator, dishwasher,
microwave oven).
REST ROOMS
TO BE CLEANED FIVE (5) DAYS PER WEEK:
1. Empty and wipe clean (inside and outside)all waste containers and remove trash to main
waste receptacle.
2. Empty sanitary napkin containers and replace liner.
3. Polish all metal, mirrors and dispensers.
4. Clean and disinfect: wash basins, counter tops, toilet bowls (including underside and tops
of seats) and urinals.
5. Clean walls around wash basin, dispensers and other fixtures.
6. Clean floor with germicidal solution.
7. Refill soap, sanitary napkin, towel, tissue and toilet seat cover dispensers.
WEEKLY-TO BE DONE ON TUESDAYS (OR OTHER DAY MUTUALLY AGREEABLE TO THE
CONTRACTOR AND THE CITY):
1. Wash down tile walls and toilet partitions.
2. High dust rest room walls.
3. Pour water down floor drains.
4. Clean appropriately rest room chairs, sofas and other furniture.
ALL AREAS
• TO BE CLEANED MONTHLY DURING THE FIRST WEEK OF THE MONTH:
25
1. Spot clean, dust mop and vacuum entire floor area.
2. High dust wall and ceilings.
3. Vacuum air grills.
4. Dust pictures, frames, clocks, panel boxes, fire extinguisher and other wall fixtures.
5. Dust sides and tops of all lockers, file and storage cabinets; dust window sills, shelves,
and other ledges.
6. Polish meeting room and public area table tops.
7. Clean public access partition glass inside and outside.
TO BE CLEANED THREE (3) TIMES PER YEAR DURING THE MONTHS OF FEBRUARY,
JUNE AND OCTOBER:
1. Dust wall paneling with a treated cloth.
2. Vacuum all fabric 1)walls, 2)furniture, 3) drapes.
3. Clean and polish all metal furniture.
4. Dust or damp wipe push-plate, kick-plates, and baseboards and moldings.
5. Damp wipe exterior surface of light fixtures.
6. Clean/shampoo carpeting. Use a vacuum truck-mounted extractor for each cleaning.
7. Clean all windows and glass inside and outside.
8. Clean all vertical blinds.
FOR THE FOLLOWING LOCATION: DOWNTOWN PARKING STRUCTURE
WEEKLY-TO BE DONE ON MONDAYS, WEDNESDAYS AND FRIDAYS (3 DAYS PER
WEEK) (OR OTHER DAY MUTUALLY AGREEABLE TO THE CONTRACTOR AND THE
CITY):
1. Steam Clean/ Pressure Wash All Stairwells in the down town parking structure.
2. Clean the interior and exterior of all elevators in the downtown parking structure.
3. Steam Clean/ Pressure Wash the downtown trash enclosure.
4. Steam Clean/Pressure Wash the alleyway leading to the downtown trash enclosure and
adjacent to the downtown parking structure.
5. Steam Clean/ Pressure Wash the walkway from the parking structure that leads to South
26
Palm Canyon Drive
FOR THE FOLLOWING LOCATION: VACATION RENTAL OFFICE
• VACATION RENAL OFFICE TO BE CLEANED FOUR(4) DAYS PER WEEK—MONDAY
THRU THURSDAY:
Vacuum carpeting (prior to 8 a.m. or after 5 p.m.), include under and around all furniture; spot
clean baseboard and carpet for drink, spills, mud, gum, tar, etc.
Empty and wipe clean (inside and out) all waster paper and trash receptacles; return to original
locations, and replace plastic bags.
Clean and disinfect with damp cloth counters.
Clean main entry door glass inside and out.
Dust thoroughly desks (except when laden with paperwork) tables, bookcases, lamps and other
office furniture.
Damp wipe chairs and chair legs.
• TO BE CLEANED THREE (3) TIMES PER YEAR DURING THE MONTHS OF
FEBRUARY, JUNE, AND OCTOBER:
Clean/shampoo carpeting. Use a vacuum truck-mounted extractor for each cleaning.
Clean all windows and glass, inside and outside.
FOR THE FOLLOWING LOCATION: FIRE TRAINING CENTER
FIRE TRAINING CENTER TO BE CLEANED ONE (1)TIME PER YEAR IN JUNE:
Mop hard surface floor tile, removing drink spills, mud, gum, tar, etc.
Clean/shampoo carpeting. Use a vacuum truck-mounted extractor for each cleaning.
Clean all windows and glass, inside and outside.
FOR THE FOLLOWING LOCATIONS: FIRE STATIONS#1, #2, #3, AND #5 ADMINISTRATIVE
AREAS
• FIRE STATIONS#1. #2, #3, AND#5 ADMINISTRATIVE AREAS TO BE CLEANED TWO
(2) TIMES PER YEAR IN JANUARY AND JUNE.
Mop hard surface floor tile, removing drink spills, mud, gum, tar, etc.
Clean/shampoo carpeting. Use a vacuum truck-mounted extractor for each cleaning.
Clean all windows and glass, inside and outside.
27
Exhibit "D-1"
Schedule of Compensation
Firm fixed price per square foot,per month for providing Janitorial Services,asspecified,for the following
buildings for initial three(3)year Contract term:
Location Orig.vs Amend. $Per SQ FT SQ FT Monthly$
City Hall Original $.085/sf 36,536sf $3,105.56
City Yard Original $.17/sf 5,400sf $918.00
Fleet Operations Original $.45/sf 1,810sf $814.50
Police Department Original $.96/sf 42,425sf $4,072.80
Police Downtown Station Original $.22/sf 1,811 sf $398.42
Main Library Original $.78/sf 32,500sf $2,535.00
Fire Station#2(admin off.) Original $0.13/sf 4160sf $540.80
Pavilion Original $.10/sf 18,736sf $1,873.60
Le i su re Ce nte r Original $.15/sf M1sf $1,275.15
Swim Center Original $.98/sf 1,320sf $1,293.60
Demuth Community Center Original $•12/sf 12,600sf $1,512.00
Desert Highland Center Original $AVO 10,215sf $1,327.95
Train Station Original $4.50/sf 120sf $540.00
Downtown Parking Structure Original $.12/sf 11'111sf $1,333.32
Rudy'sStore Original $.13/sf 900sf $117.00
Welwood Murray Library Original $.20/sf 5058sf $1,011.60
Animal Shelter Original $.31/sf 4904sf $1,520.24
Village Fest Restroom Trader Original $.63/sf 160sf $100.80
Victoria Park Restrooms Original $16/day 30 days $480.00
Sunrise Park Restrooms Original $16/day 30 days $480.00
North West Side Restroom Original $14/day 30 days $420.00
Ruth Hardy Park Restrooms Original $18/day 30 days $540.00
Demuth Park Restrooms Original $11/day 30 days $330.00
West Side Ball Field 7&8 Restrooms Original $18.67/day 30 days $560.10
AYSO Restrooms Original $18.67/day 30 days $560.10
East Side Restrooms Original $15.34/day 30 days $460.20
Blue Block:Family Restroom Original $19/day 30 days $570.00
Floater Original $2,436/yr 1year $2,436.00
Total Original $31,126.74
Total Annual Original $373,520.88
Location Orig.vs Amend. Frequency $/Occurrence Annual$
City Yard Vacation Rentals Amendment Weekly(M-Th) $950/mo $11,400.00
City Yard Vacation Rentals Amendment 3times/year $602ea $1,806.00
Training Center Amendment one $1,204ea $1,204.00
Fire Station#1 Amendment 2times/year $2979.25ea $5,958.50
Fire Station#2 Amendment 2times/year $2986.25ea $5,972.50
Fire Station#3 Amendment 2times/year $2920.5ea $5,841.00
Fire Station#5 Amendment 2times/year $1654.7ea $3,309.40
Total Amendment#1 $35,491.40
REVISED TOTAL CONTRACT $409,012.28
28
Worker available for unscheduled assignment: A Floater @
$14.00 p/hr X 8 hrs per day X 21 .75 average work days per month =$.2,436.00
ORIGINAL TOTAL BASE COST PROPOSAL PER MONTH........$31,126.74
ORIGINAL TOTAL BASE COST PER YEAR (PER MONTH X 12
MONTHS)................................................ ...................... $373,520.88
TOTAL AMENDED SCOPE ..................................................$35,491.40
REVISED TOTAL BASE COST WITH AMENDMENT #1 .............$409,012.28
29
SCHEDULE I - OPTIONS PRICING SHEET
OPTION A: Cost to strip, scrub and re-wax vinyl, tile, wood and terrazzo floors if
needed each additional time during the year. These are options ONLY. Not to be
included in annual cost.
City Hall $750
City Yard $825
Fleet Operations Bldg $475
Police Department (including Downtown) $900
Main Library $350
Leisure Center Wood Floor=$575 $525
Pavilion Wood Floor=$975 $525
Desert Highland Center $600
Train Station $225
Demuth Community Center $650
Downtown Parking Structure/Elevators $425
Rudy's Store Wood Floor=$400 $-----
Village Fest Restroom Trailer $250
OPTION B: Cost to clean/shampoo carpeting using a vacuum truck-mounted
extractor each additional time during the year. These are options ONLY. Not to be
included in annualcost.
City Hall $1,200
City Yard $425
Fleet Operations Bldg $150
Police Department(Including
Downtown) $1,100
Main Library $1,200
Leisure Center $425
Pavilion $425
Desert Highland Center $450
Train Station $N/A
30
OPTION C: Cost to clean all windows and glass inside and outside, if needed, each
additional time during the year. These are options ONLY. Not to be included in annual
cost.
City Hall- Main Building $750
City Hall - Engineering $450
City Yard $400
Fleet Operations Building $275
Police Department(including $600
Downtown Station
Main Library $800
Leisure Center $550
Pavilion $550
Fire Department $350
Administration Offices
Desert Highland Center $350
Rudy's Store $200
Welwood Murray Library $350
Animal Shelter $500
Demuth Community Center $400
This is to certify that, to the best of my knowledge and belief, the cost or pricing data
submitted in support of Proposal No. 02-17 for Janitorial Services for various City of
Palm Springs facilities (Schedule I and II of this RFP document) are current, accurate,
and complete.
PRICING FOR INITIAL 3 YEAR TERM AND CPI ADJUSTMENTS FOR
OPTIONAL RENEWALS:
For the initial three (3) years of the Agreement term, the annual amount shall be
fixed. For optional years 4 and 5, Contractor may request a price adjustment not to
exceed the Bureau of Labor Statistic's Consumer Price Index (CPI) "All Urban
Consumers for Los Angeles, Riverside, and Orange County, CA" for the prior 12-
month period effective on the anniversary date. Optional renewal years 4 and 5,
and any associated CPI increase, are at the mutual consent of the City and the
Contractor.
31