Loading...
HomeMy WebLinkAbout4/4/2018 - STAFF REPORTS - 5B p A L M S.6 iZ � c V N t, �fo.prcor °q`,FOIt City Council Staff Report DATE: April 4, 2018 NEW BUSINESS SUBJECT: AWARD A CONSTRUCTION CONTRACT TO ARCHICO DESIGN BUILD INC., A CALIFORNIA CORPORATION, IN THE AMOUNT OF $3,975,000 FOR THE FIRE STATION NO. 4 REMODEL AND EXPANSION, CITY PROJECT NO. 15-25 FROM: David H. Ready, City Manager BY: Engineering Services Department SUMMARY Award of this construction contract will allow the City to proceed with construction of the Fire Station No. 4 Remodel and Expansion, City Project No. 15-25, (the Project). RECOMMENDATION: 1. Appropriate an additional amount of $600,000 from available budget in the Measure J Capital Fund contingency in Account 260-4500-50000, and appropriate $1,400,000 from unexpended "carry over" capital funds from Fiscal Year 2016/2017 in Account 261-1395-50000; 2. Award a construction contract (Agreement No. _) to Archico Design Build, Inc., a California corporation, in the amount of $3,975,000 for the Fire Station No. 4 Remodel and Expansion, City Project No. 15-25; 3. Authorize the City Manager to approve and execute construction contract change orders up to a cumulative amount of$397,500 (10% of construction contract); 4. Authorize a Purchase Order to Willdan Engineering, pursuant to On-Call Agreement No. 6688, in the amount of $178,890 for construction management and inspection services for the Fire Station No. 4 Remodel and Expansion, City Project No. 15-25; 5. Authorize the City Manager or his designee to conduct the appropriate bid processes, or utilize cooperative purchase contracts if available, in accordance with Procurement procedures, including Purchase Orders for acquisition of fixtures, furnishings and equipment for Fire Station No. 4 in a total cumulative amount not to exceed $50,000; and 6. Authorize the City Manager to execute all necessary documents. t2 ITEM NO. 5. 13 City Council Staff Report April 4, 2018-- Page 2 Fire Station No. 4 Remodel and Expansion BUSINESS PRINCIPAL DISCLOSURE: Archico Design Build, Inc., is a California Corporation whose corporate officers are Alan Alavi as CEO/CFO, and Ali Pakravan as Secretary. Alan Alavi and Ali Pakravan are also listed as the Directors. BACKGROUND: On September 28, 2015, the City Manager approved a Consulting Services Agreement (A6757), with Interactive Design Corporation, (the IDC Agreement) for the investigation and evaluation of existing conditions at Fire Station No. 4. A comprehensive report detailing areas of remediation and repair was furnished. On November 4, 2015, the City Council approved Amendment No. 1 to the IDC Agreement to prepare contract specifications for the demolition and interior abatement at Fire Station No. 4. On February 3, 2016, the City Council approved the contract documents to remove and dispose (remediation) asbestos containing materials, lead-based paint, mold and other hazardous building materials at Fire Station No. 4. Thereafter, the city executed a contract with Janus Corporation to undergo demolition and abatement services at Fire Station No. 4. Demolition and abatement was required to evaluate the building interior and to design remodel plans for Fire Station No. 4. On May 18, 2016, the City Council approved a preliminary schematic plan to remodel and expand Fire Station No. 4 an additional 1,200 square feet based on IDC's preliminary assessment and review. In addition, the City Council approved Amendment No. 2 to the IDC Agreement to proceed with programming and schematic design phase based on the preliminary plan intended for Fire Station No. 4. On October 5, 2016, the City Council approved the preliminary programming and conceptual plan for Fire Station No. 4 to remodel and expand the existing building by approximately 2,600 square feet to address separation of sleeping quarters, decontamination areas, and general ADA compliance issues. In consultation with the Fire Department, the need to further expand Fire Station No. 4 was essential to accommodate modern firefighting equipment, services, personnel and satisfy Building Code requirements. On that basis, the City Council approved Amendment No. 3 to the IDC Agreement to proceed with final schematic design and include additional architectural services for final design, bidding support and construction administration. On January 18, 2017, the City Council approved a final schematic design to remodel and expand Fire Station No. 4 and authorized initiation of the design development phase and architectural review process. The architectural review process included review by the City's Architectural Advisory Committee and Planning Commission. The final design is reflected in the site plan and architectural renderings provided in Figures 1 through 6 on the subsequent pages, and included as Attachment 1. 02 City Council Staff Report November 15, 2017-- Page 3 Fire Station No. 4 Remodel and Expansion i weu.p r rt. Af - OMYGBTOfRTALL .. OMNGf510 i R,iyL / � J wfu O Prr 111 "� GM1'Jp61C f rt.TNL � \\ .aar•w awJors' .� f wfuuJfc nral A\ � � __. s mir rucfvc nwa Ya R11116 O�� .1 Qi! / RESIDENCE Al v $1 l,,J non yF A RESIDENCE NEW j TRASH TR9-'..+M•,eu — l APPARATUS r E BAY NEW ADDITION: REMODEL F CREw QUARTERS EXISTING 9 liF �4 j ".. ;.� SUP O TJ `t, D W A WELL SITE • "P. mm ri NEW UTILITY ..__.�y i r`I rou i �ti YARD �T 1J1 ma �' f _'� � NCM la6m+6 NlfiMrtt t T s/ i � .5,• nn�mn � mR.Me � _ � — — —k ' R i ..,fs Jn.w.. fIPIVFNIY X � 'CrJL tFi wrTFl .4 n.Le T4f.JA� i:.+.w nerve LA VERNE WAY c!> Figure 1 w Site Plan City Council Staff Report April 4, 2018 -- Page 4 Fire Station No. 4 Remodel and Expansion LANDSCAPE KEY PLAN BOTANICAL NAME Item Name IMAGE ICON SIZE IMAGE 312E •'. '` �-. COMMON NAME Item Description " TREES INERT MATERIALS EXISTING BOULDERS 19, eawma WEATHERED GRANITE "'m`s - 9 .�+ -,a. tL - OWE - 1 :» GRAVEL WASHINGTONIA (MATCH EXISTING( ` • / robusta PALM SPRINGS . MEXICAN FAN PALM IQ GOLD NEW - CRUSHEDSTONf CERCIDRIM 3' tiDesert Mu�m" 2P BOX 1 I APACNE$UN$Ei 'ILIV DESERT MUSEUM PALO VERDE 'a�3 1t, SHRUBS LIGHTING LK16C afum 5 GAL M s Widlh: LANDSCAPE SPOT LED 2S NEW � `. O CHIHUAHUA SAGE 2 Height: Hiniley ' TRASH 75369zbW27MD 3.T ENCL' _ \ LEUCOPHYLLUM Cast Aluminum Weight L %12 1 7-50 wait LED 1 Olbs THUNDER CLOUD APPARATUS 3 _ri1 Lhsa-T BAY - �1z LANTANA '«•:;++ �` . NEW ADDITION: .. I REMODEL , mil• verbonoceae SEAL vGREW QUARTERS r EXISTING �� �, '3�.. SUNBURST VPPORT r 4 HESPERALOE YS.. IIt.J �VIBOfa a f Itt.3— A •� 5 GAL nl'•�^�` "'" . RED YUCCA t K.1�Ki g1Yt Y '4' � Y $.• 5 S ECHINOPSIS NEW � � Y ,, 1 UTILITY•- �. YARD _.P i 'a"� ! i GOLDEN BARREL /-1u s oa�wnr Tom, [t 6 CACTUS _ a C� __. a >n:Y Isv6� a• ' Iawwr,wuVu � CHAAMEROr3 t — I ¢�. s w�`1 4� e-moils iHenvr.a,l urn�s MEDITERRANEAN �P BOX 1. t �� FAN PALM •' .u �- �,� " RECURVIFOLIA -. pentlula 5 GAL LA V E R N E WAY B PENDULA YUCCA NOTE:EXISTING LANDSCAPE ALONG MARION WAY TO REMAIN Figure 2 Landscape Plan .a. City Council Staff Report April 4, 2018—Page 5 Fire Station No. 4 Remodel and Expansion NEW ADDITION EXISTING BUILDING 31 r CERT UTILITY STORAGE I or KTCCEN s� MEDS a HOSE yt. CllJ T II L LfININ�i Y WORKSHOP OUTDOOR GEAR 1 EQPT R `'1^—Y STO AGE HOSE & i SLEEP 1 — T t B P APPARATUS J' — ` C EAN UP (E) LOW - SAY .DECON WALL q m i ji SLEEP BATH _ v _ 13 SLEEP t— UND UTIL r TRAINING TURNOUT EX ACTOR ADMIN ._ _. t FITNESS LOBBY q .._ —,4 ' WALKWAY PLANTER'q s I, Q _ cr Figure 3 Floor Plan City Council Staff Report April 4, 2018 --Page 6 Fire Station No. 4 Remodel and Expansion NEW ADDITION EXISTING BUILDING X (E) ROOF DRAIN(TYP) I IUA'T.O. tT-0"T.O. ROOF a ROOF-•- ---* .12'-6"T.O. ,ROOF--� (E)SKYLIGHTS ROOF DRAIN I �� C7__ (N)EXHAUST 10'-4"T.O. FAN ROOF i . i 8'-6'T.O. 8'-6"T.O. ROOF ROOF II I EVAP COOLER ROOF.O CLEAR STORY 15'-0"T.O. (E) SCREEN WALL Figure 4 p Roof Plan m City Council Staff Report April 4, 2018-- Page 7 Fire Station No. 4 Remodel and Expansion PAINT FOR GLULAM Y PAINTS FOR PLASTER 3 ALUMNLM WINDOW + GLASS-DUAL GLAZED S SINGLE-PLY RBERTITE d 6-H SLUMP STONE CMU 7 3■3 GLAZED CERAMIC 8 NEW YARD FENCE- BEnMS-SMOKEHOUSE BY RNISH-RECLAIMED FRAME-DARK BRONZE SOLARBAND 60 ROOFING-Off-WHrrE BLOCK,RUNNING BOND, TILE(MATCH EXISTING) CORTEN STD D.E WOOD BY D.E. ANODIZED SACK.FINISH Xq t V II� New Addition Existing Building Figure 5 Front Elevation t� y.t City Council Staff Report April 4, 2018-- Page 8 Fire Station No. 4 Remodel and Expansion t i Left Elevation - New Addition Right Elevation - Existing Building I� r: r r.n .. Rear Elevation - Existing and New Figure 6 Side/Rear Elevations City Council Staff Report April 4, 2018 -- Page 9 Fire Station No. 4 Remodel and Expansion Design Development Phase With the City Council's approval of final schematic design to remodel and expand Fire Station No. 4, IDC commenced with the design development phase and prepared construction drawings. During this process, IDC consulted with the original architect, Hugh Kaptur. IDC's construction drawings include architectural, structural, mechanical, plumbing, electrical, and fire suppression. Other professional design services to complete the contract documents planned for Fire Station No. 4 were retained by the city through separate contracts utilizing its on-call design firms for Civil Engineering, Landscape Architectural, and Fire Alarm Engineering. As the City has not yet completed its IT Master Plan, and Fire Station No. 4 will set the standard for new IT/Data/Communications systems planning for the future fire stations, it was necessary to request a proposal from IDC to provide the required IT/Data/Communications plans for Fire Station No. 4. During the design development process, IDC held several meetings with the fire design committee and city staff to review the final design and confirm fire requirements and standards. There were certain areas of change required in site design, building systems and data communications, with requests by the fire department to upsize the Emergency Generator and Utility Yard, and provide an Automated Vehicular Emissions Capture System in the apparatus bay. The fire department also requested an enlarged trash enclosure to accommodate a commercial sized trash bin. As a result of final civil engineering design, and confirmation of utility lines and connections, certain changes were required regarding site drainage, fire service improvements, replacement of roof drainage systems, and related issues. IDC has also identified that the existing glue laminated wood beams of the structure have deteriorated, and recommends that these beams receive metal cladding to protect them from future deterioration. Architectural Review Process On February 22, 2017, a joint meeting between the Architectural Advisory Committee (AAC) and the Planning Commission was held to approve a Major Architectural Application for a 2,820 square-foot addition and renovations to Fire Station No. 4. IDC and staff presented the final schematic designs at the joint meeting for review and design acceptance. Several committee and commission representatives spoke in favor of the remodel and expansion at Fire Station No. 4. A few comments were made regarding new planting, irrigation, public parking, and a public bench. AAC and the Planning Commission approved the application subject to the conditions identified above. A copy of the February 22, 2017, joint AAC and Planning Commission staff 09 City Council Staff Report April 4, 2018 --Page 10 Award Construction Contract for CP 15-25 report is included as Attachment 2 and meeting minutes is included as Attachment 3. The AAC and Planning Commission recommended that the existing landscaping and lighting for Fire Station No. 4 be upgraded and improved. A landscaping, irrigation and lighting plan has been prepared; the estimated cost of these improvements was approximately $190,000 and was not budgeted. In this case, staff recommended identifying this scope of work as a Bid Alternate to obtain a cost for the work, allowing Council to consider including the work to the extent the bids are competitive and within budget, or additional funding is secured in the future to allow its inclusion as part of the project. The Project was reviewed by the City's Planning Department under its Major Architectural Review procedures. Pursuant to the public review by the AAC and Planning Commission, it was determined the architectural changes to Fire Station No. 4 are appropriate, and the City approved Case No. 3.4012. On November 15, 2017, the City Council approved the plans, and authorized staff to formally solicit construction bids for the Project. At Council's direction, bids for the Project were solicited with a Base Bid, and 5 Additive Bid Schedules, to allow Council the opportunity to include or exclude the additional recommended items as part of the contract, as follows: Additive Bid Schedule No. 1: Enlarged trash enclosure and fuel enclosure Additive Bid Schedule No. 2: Landscaping and lighting Additive Bid Schedule No. 3: Metal cladding of beams Additive Bid Schedule No. 4: IT/Data/Communications System Additive Bid Schedule No. 5: Oil Water Sand Separator (for Fire Station #3)1 STAFF ANALYSIS: On January 11, 2018, staff advertised the Project in the Desert Sun, submitted the Notice Inviting Bids to plan rooms, and provided the bid documents available free of charge to prospective bidders. This item includes a new oil/water sand separator to be installed at Fire Station No. 3 on Racquet Club Road, a stormwater pollution mitigation measure for Fire Station No. 3 that was budgeted as part of the Measure J Fund in 2015. Staff utilized this bid opportunity to solicit competitive bids for this small element of work for Fire Station No. 3. 10 City Council Staff Report April 4, 2018-- Page 11 Award Construction Contract for CP 15-25 Subsequently, on March 15, 2018, at 3:30 p.m., the Procurement and Contracting Division received three construction bids from the following contractors listed in Table 1, where the Bid Amount listed is combined total of the Base Bid Schedule and Additive Schedules 1 — 5. Company Location Bid Amount ARCHICO DESIGN BUILD INC. ORANGE $3,975,000 HAL HAYS CONST. INC. RIVERSIDE $4,386,587 DALKE & SONS CONST. INC. RIVERSIDE $4,620,680 OAKVIEW CONST. INC. CALIMESA $4,624,000 Table 1 As reported to the Council at the November 15, 2017, meeting, IDC's final construction estimate for the Project prepared by IDC was $3,020,000 which included $455,000 for the following scopes of work that were identified as Additive Bid Items: • Base Bid Schedule: Remodel/Expansion estimated cost $2,565,000 • Additive No. 1: Enlarged trash enclosure; estimated cost $35,000 • Additive No. 2: Landscaping and lighting; estimated cost $190,000 • Additive No. 3: Metal cladding of beams; estimated cost $65,000 • Additive No. 4: IT/Data/Communications System; estimated cost $165,000 • Additive No. 5 was included by staff, and was estimated to cost $35,000. A full bid summary is included as Attachment 4. Bid Analysis Staff reviewed the Bid Documents submitted by Archico Design Build, Inc., and found it to be responsive; based on which, staff recommends that City Council approve the bid submitted by Archico Design Build, Inc. Staff has compared IDC's cost estimate with the bid prices, as shown in the following Table 2 (Additive No. 5 has been excluded): Scope of Work IDC Estimate Bid Price Difference Base Bid (Remodel $2,565,000 $3,740,000 +$1 ,175,000 / Expansion) Additive #1 (Trash / $35,000 $53,000 +$18,000 Fuel Enclosure Additive #2 Landscaping) $190,000 $58,000 -($132,000) Additive #3 (Metal $65,000 $55,000 -($10,000) Cladding) Additive #4 (IT/ Data System $165,000 $36,000 -($129,000) Totals: $3,020,000 $3,942,000 +$922,000 Table 2 City Council Staff Report April 4, 2018 -- Page 12 Award Construction Contract for CP 15-25 The Project architect, IDC, suggests the following regarding the increased bid prices: "We believe in discussions with other design professionals and construction managers two significant market elements have played a role: 1) general demand on labor due to current building activity locally, throughout the state, and across the country; and 2) the related uptick on material costs that are impacted by general building activity as well as the natural disasters during the past 12 months ranging from fires, mudslides and hurricanes. While it is impossible to trace an exact cause-and-effect between these "market forces", there is no question that the attitude and activity within the construction industry is for considerable work now for a continuation into the reasonable future." Generally, staff is aware that in an improving economy fewer contractors are pursuing bidding opportunities, and costs are increasing due to lower unemployment and a reducing labor employment pool. The City of San Francisco analyzes it local labor economy in predicting its annual infrastructure construction cost inflation estimate, which shows that year after year costs increase above the normal CPI — in their case a cumulative increase of over 35% in the last 7 years. In their report, they demonstrate the cause and effect relationship between an improving economy and increasing construction costs with the following graphic: Local Labor Considerations Persistent Construction � Increased Labor costs Boom availability For Council's reference, a copy of the San Francisco report is included as Attachment 5. 12 City Council Staff Report April 4, 2018 -- Page 13 Award Construction Contract for CP 15-25 Public Works Contractor Registration Law(SB 854) Under California Labor Code Section 1771.1, as amended by Senate Bill (SB) 854 (2014), unless registered with the State of California Department of Industrial Relations (DIR), a contractor may not bid, nor be listed as a subcontractor, for any bid proposal submitted for public works projects on or after March 1, 2015. Similarly, a public entity cannot award a public works contract to a non-registered contractor, effective April 1, 2015. Staff has reviewed the DIR's contractor registration database, and has confirmed that Superior Pavement Markings is registered with the DIR, and is appropriately licensed. Archico Design Build, Inc., of Orange, California, submitted the lowest responsive bid; staff reviewed the bid, references and contractor's license, and found the Contractor to be properly licensed and qualified. Staff recommends that Council consider awarding a construction contract inclusive of all Additive Bid Schedules, in the amount of $3,975,000. A construction contract with Archico Design Build, Inc. is included as Attachment 6. Construction Management and Inspection Services On April 1, 2015, the City Council approved an agreement, A6464, with Willdan Engineering for on-call Public Works capital project construction management and inspection services associated with a variety of future Public Works capital projects. Staff requested a proposal from Willdan Engineering to provide construction management for this intricate Project since Willdan is providing construction management services for the City's Police Station Remodel, and there will be a savings to both projects since the construction manager will be splitting his time between both for the last few months of the Police Station Remodel (City Project No. 15-05) while work on the Project is "ramping up" with front-end tasks such as submittals and requests for information. Willdan Engineering has prior experience and specializes in large municipality construction projects in this magnitude; therefore, staff recommends the City Council approve the proposal submitted by Willdan Engineering, in the amount of $178,890 which represents approximately 4.5% of the construction contract amount. A copy of the proposal for construction phase services provided by Willdan Engineering, is included as Attachment 7. ENVIRONMENTAL IMPACT: Section 21084 of the California Public Resources Code requires Guidelines for Implementation of the California Environmental Quality Act ("CEQA"). The Guidelines are required to include a list of classes of projects which have been determined not to have a significant effect on the environment and which are exempt from the provisions 13 City Council Staff Report April 4, 2018-- Page 14 Award Construction Contract for CP 15-25 of CEQA. In response to that mandate, the Secretary for Resources identified classes of projects that do not have a significant effect on the environment, and are declared to be categorically exempt from the requirement for the preparation of environmental documents. In accordance with Section 15301 "Existing Facilities," Class 1 projects consist of interior or exterior alterations involving such things as interior partitions, plumbing, and electrical conveyances; therefore, the Fire Station No. 4 Rehabilitation, City Project No. 15-25, is considered categorically exempt from CEQA, and a Notice of Exemption has been prepared and filed with the Riverside County Clerk. FISCAL IMPACT: An initial budget of $700,000 was funded by the General Fund from contingency funds previously appropriated by the City Council as part of the 2015/2016 Fiscal Year budget. The City Council appropriated an additional $700,000 from the General Fund as part of the 2016/2017 Fiscal Year budget. The Measure J Commission as part of the 2017/2018 Fiscal Year budget recommended an appropriation of an added $1.7 Million toward the budget. A total of$3.1 Million was previously made available for this Project. The final Project budget and current expenditures are identified in Table 3. Table of Project Costs Amount General Fund (001/261) FY15/16 $700,000 General Fund (261) FY16/17 $700,000 Measure J Fund 260 FY17/18 $1,700,000 Measure J Fund (260) FY14/15 $50,000 Technology Fund (001) $71,169 Budget Available $3,221,169 Temporary Housing $22,450 Preliminary Abatement/Demo Costs $22,098 Preliminary Design $43,800 Programming/Schematic Design ($42,500) Final Design / Construction Support ($365,169) Abatement/Demo Contract ($80,700 Construction Management $178,890) Construction Contract $3,975,000) Construction Contingency ($397,500) Fixtures, Furnishings & Equipment (FIFE) ($50,000 DWA Water Connection Costs $27,000) Total Cost ($5,205,107 Additional Budget Required $19983,938 Table 3 14 City Council Staff Report April 4, 2018--Page 15 Award Construction Contract for CP 15-25 As identified in Table 3, an additional budget of $2,000,000 will be required. Staff recommends that the City Council Appropriate an additional amount of $600,000 from available budget in the Measure J Capital Fund contingency in Account 260-4500- 50000, and appropriate $1,400,000 from unexpended "carry over" capital funds from Fiscal Year 2016/2017 in Account 261-1395-50000. Upon completion of the remodeled and expanded Fire Station, it will be necessary to acquire certain fixtures, furnishings and equipment (commonly referred to as "FFE"). Staff is recommending that City Council authorize an additional $50,000 to pay for these items so that the Project can be complete and ready for move-in as soon as possible. Staff is also requesting Council to authorize the City Manager or his designee to conduct the appropriate bid processes, or utilize cooperative purchase contracts if available, in accordance with Procurement procedures and authorize the City Manager to execute all necessary documents, including Purchase Orders for acquisition of FFE for Fire Station No. 4 in a total cumulative amount not to exceed $50,000. The FFE to be acquired is listed as follows: Item Description Estimate Workstation Chairs (4), Dayroom Chairs (5) $13,500 Desks & Chairs (4) 5,000 Desktop Printer (shared) 500 Workstation (Computer/monitor/keyboard/mouse) (4) 6,000 Conference Room Table w/ 7 chairs 10,000 Dining Room Table w/ 8 chairs 10,000 Large Twin Beds (5) 5,000 Total: $50,000 The Project includes providing fire sprinklers which requires a new connection to the public water system operated by Desert Water Agency (DWA). A new 4" water line will be installed along with a double-detector check valve, estimated to cost $25,000. Prior to conducting the work, DWA will require an easement for the water service line. Staff has obtained a proposal of $2,000 from Willdan to prepare the easement documents. Staff estimates that the total cost for the DWA work will not exceed $27,000. 15 City Council Staff Report April 4, 2018-- Page 16 Award Construction Contract for CP 15-25 SUBMITTED: F � Thomas Garcia, P.E. Ma cus L. Fuller, MPA, P.E., .L.S. City Engineer Assistant City Manager David H. Ready, Es . City Manager Attachments: 1 . Updated Final Schematic Design 2. February 22, 2017, Joint AAC and Planning Commission Staff Report 3. February 22, 2017, Joint AAC and Planning Commission Meeting Minutes 4. Bid Summary 5. San Francisco Report— Cost Inflation 6. Construction Contract 7. Willdan Proposal 16 NOTES: � U WALL @SFr. \ PROJECT INFORMATION CHANGES TO 6 FT.TALL - _ Zoning: CU 0 WALL @ 6 FT, CHANGES TO 7 FT.TALL z _ Occupancy: Group B, R-3 a WALL @7FT / \ Construction classification: Type V (no change) CHANGES TO B FT.TALL / / J \ Fire suppression Non sprinklered 1T.18-VAN HANDICAP PARKING STALL V / V �� 5 1r.18•PARKING STALL ` TC444.08 Square footage: Existing: 5, SF Proposed: 2,820820 SF ► BLDG.ENTRIES O ,/` ' Total: 8,065 SF Original Code: UBC 1970 (assumed) �I/ FLA /RESIDENCE j � V TC 444.29 ` 413'S �? FL®DRAIN CODE REQUIREMENTS THE 2016 CALIFORNIA BUILDING STANDARDS CODES CALIFORNIA BUILDING CODE re%I A� 'Zj CALIFORNIA ELECTRICAL CODE' y� \ CALIFORNIA MECHANICAL CODE TC444.55 CALIFORNIA PLUMBING CODE c� CALIFORNIA FIRE CODE CALIFORNIA EXISTING BUILDING CODE (E)TREES (E)GRATE CALIFORNIA GREEN BUILDING STANDARDS CODE CITY OF PALM SPRINGS ORDINANCES / RESIDENCE / (E)GRAVEL NEWA{C (E)WALKWAY \ TRASH WALLTALl SCOPE OF WORK L�"ENC (E)roc The Existing fire station was constructed in 1971, and recently �,o underwent a hazardous material abatement in preparation for / . sl; &WALKW upgrades to the facility to meet current Codes and standards of / d J� 8 WALKWAY / _ w (P PALM APPARATUS T' \ practice for fire stations. Existing structure consists of a 04� / 1 \ G single-story wood-frame portion that formerly served all needs \ / f-- BAY G other than the ap paratus. Adjacent and attached to the NEW ADDITION: REM EXISTING < p wood-frame portion is o CMU apparatus bay. ��c ► CREW QUARTERS The addition will resemble the building in architectural character. & SUPPORTr w \ The organization of the completed building will be as follows: DWA ' Q4S1 (N)O�c , the apparatus bay will remain as is (with systems upgrades) SLAB / �� _ the existing portion will house the mission-support facilities WELL r (E)CONa + that are classified as "contaminated" SITE g NEW ENTRY PAT . the new addition will house crew quarters, day room and NEW �q WALKWAY 1 ROLE FLAUTILITY G 1 kitchen. and administrative functions. fr I cK This organization will address the greatest changes in fire station ) ° �, m / �✓ YARD SBA design: to segregate "contaminated" areas (apparatus bay, ATyj ) z JN ?' y turn-out storage, workshop and de-contamination facilities) from NEW EXISTING (E)GRAVEL I ( crew living quarters. 3 ^_' PLANTER DRIVEWAY _ _ — —_ )_ EL R I I TC 444,63 1e W wAL ^1 5 .4` l.,— r TREES 1 r •� (N)LOW WALL 34, NEW SIDEWALK (E)UTIL BOX TELEPHONE 30033' t NEW �T - - - n - - SHEET INDEX DRIVEWAY L,S WIDE SIDEWALK "t (E)5'WIDE SIDEWALK Sheet 1 Schematic Site Plan and Project Information TC 4472i (E)WATER TC 445.86 TC 44541 TC 441.69 Sheet 2 Schematic Landscape Plan METH` Sheet 3 Schematic Floor Plan, Roof Plan, and Sections Sheet 4 Materials and Color Board LA V E R N E WAY Sheet 5 Schematic Exterior Elevations Sheet 6 Existing Panoramas and Schematic Site Section Schematic Site Plan and Project Information - SD3 . 1 MEN INTERACTIVE DESIGN CORPORATION NOR 199 S CIVIC DRIVE,SUITE 10,PALM SPRINGS,CA 92262 1505 I/16"= 1'-0" CITY OF PALM SPRINGS - FIRE STATION # 4 .. T7603434990 Febmary 14 401017 7 1300 LA VERNE WAY, PALM SPRINGS, CA 92264 LANDSCAPE KEY PLAN IMAGE ICON BOTANICAL NAME SIZE IMAGE Item Name SIZE 4x , COMMON NAME Item Description v`. TREES INERT MATERIALS ��¢ • EXISTING BOULDERS OLEA 16'-NY europoea ~, \ WEATHERED GRANITE OLIVE 9 � GRAVEL °- / R WASHINGTONIA (MA EXISTING) 3/9' o� robusto PALM SPRINGS ri e + MEXICAN FAN PALM 10 GOLD "` i b" n NEW any, CRUSHED STONE v CERCIDIUM t h� .. ti 3" "Desert Museum" 24„BOX " i 1 APACHE SUNSET DESERT MUSEUM 1 PALO VERDE SHRUBS HTING LEUCOPHYLLUM LI 3YMBol laevigatum width: 5 GAL LANDSCAPE SPOT LED O NEW 2 CHIHUAHUA SAGE 2.5" Heiht: / TRASH T. 1 Hinkley 3 3" a yyy((( ENCL' ' \ LEUCOPHYLLUM 15366Z 8W27MD Weight: Cast Aluminum \ candidum 1.0 Ibs 5 GAL L 12 1-7.50 watt LED THUNDER CLOUD APPARATUS 3 BAY \ G LANTANA REMODEL L verbanaceae \ / NEW ADDITION: 5GAL / ! CREW QUARTERS EXISTING ` y 4 SUNBURST & SUPPORTI , � \ LI ws— �. / � r HESPERALOE •y f t parviflora 5 GAL • t31 w4- r-. NTR a, jJ RED YUCCA 5 EXISTING T4 c RELOCATEDI � • U `'� —G ki ' ECHINOPSIS NEW\ grusonii UTILITY ExLcnNO=' GOLDEN BARREL 12"- 18"- "; t ` r; YARD ;. I6)Ms DRIVEWAY (3i Iztea — _ R ` 6 CACTUS Lw — — — — i wY Iz NEW AREAS)w 1 I CHAMAEROPS humnilis 24"BOX �����2 � p�ue� p2THR000HOUTSITE)09 � MEDITERRANEAN - — — — — — — — — 7 FAN PALM ��.•i. ITHROUGHOUT SITE)w10 , RECURVIFOLIA f pendula 5 GAL V E R N E WAY NA 8 PENDULA YUCCA NOTE: EXISTING LANDSCAPE ALONG MARION WAY TO REMAIN Schematic Landscape Plan - S D 3 . 1 1 MEN INTERACTIVE DESIGN CORPORATION ON 0 199 5 CIVIC DRIVE,SUITE 10,PALM SPRINGS,CA 922152 CITY OF PALM SPRINGS — FIRE STATION # 4 0 16 32 64 1/16„= O.," T:760.323,990 February 14. 2011 7 1300 LA VERNE WAY, PALM SPRINGS, CA 92264 NEW ADDITION EXISTING BUILDING 123'-0" i (E)ROOF 53.-0.. 70 6" DRAIN(TM NEW ADDITION 32.-6.. EXISTING BUILDING . f 0'-4'T.O. 1 r-0"T.O. ? ,, .... ROOF--" ROOF I T-V T.O. , C ERT (ROOF _ (E)SKYLIGHTS UnLITY RAI I � STORAGE ROOF D IN (TY� h (N)EXHAUST tt _ _._ _ FAN 10'-4"T.O.ROOF CHEN i,, j MEDS HOSE B,6.rB'-6"T.O.ROOFROOFILEVAP __ N4i ti WORKSHOP OUTDOOR COOLER - GEAR E -> HOSE & _L HWR CLAY JA STORAGE EQPT � SLEEP I 10'-4.' CLEAR ' ,: _ P• _._ .._ aoo STORY I T 15'-0"T.O.(E) _ APPARATUS -�� r' C EAN UP f (E) LOW SCREEN WALL 4 _ _. �OQK'' BAY DtCON r WALL ADA - �LISLEEP BATH l� 1 10'4•T.O. SLEEP 1 - AUND L _T ROOF J 1 l 1 _ =) UTILI TRAINING 1 TURNOUT ACTOR Roof Plan p rIN4 i 3/32"= V -0" FITNESS 1 - "` LOBBYI7 i ROOF WALKWAY n PLANTER j =SLEEP E Y Building Section C Floor Plan 3/32" = 1' -0" 1/8" = 1' -0" 12'-6"T.O. 10'-4"T.O. I r T.O. ROOF- , ROOF _ ROOF - I S'T.O.(E) f2'-6"T.O. 7 SCREEN WALL ROOF ROCI T.O. 111 ROOF— �� 10'-4"T.O. ROOF T.O. ROOF ROOF 8 6'T.O. __ ROOF :ENL089Y SLEEP SLEEP BATH LAUNDRY APPARATUS BAY TURNOUTBuilding Section A Building Section B 3/32" = 1' -0" 1/8" = 1' -0" Schematic Floor Plan , Sections, and Roof Plan - SD3 . 1 SON INTERACTIVE DESIGN CORPORATION - FIRE STATION # 4 �99S CIVIC 2349VE.SUITE 10,PALM$➢RIN $,U94464 319 CITY OF PALM SPRINGS S O .. T:7603434990 1505 9017 February 14, 2017 1300 LA VERNE WAY, PALM SPRINGS, CA 92264 PAINT FOR GLULAM 2 PAINTS FOR PLASTER 3 ALUMINUM WINDOW 4 GLASS-DUAL GLAZED 5 SINGLE-PLY FIBERTITE 6 6'H SLUMP STONE CMU 7 3 x 3 GLAZED CERAMIC a NEW YARD FENCE- BEAMS-SMOKEHOUSE BY FINISH-RECLAIMED FRAME-DARK BRONZE SOLARBAND 60 ROOFING-OFF-WHITE BLOCK,RUNNING BOND, TILE(MATCH EXISTING) CORTEN STEEL D.E WOOD BY D.E. ANODIZED SACK FINISH � 4 7 5; i W.lww New Addition Existing Building Front Elevation - Existing and New Materials & Color Board - S D 3 . 1 ENE INTERACTIVE DESIGN CORPORATION CITY OF PALM SPRINGS - FIRE STATION # 4 ••• 99 S CIVIC DRM,SURE 10,PALMSDRINGS, 92464 4 ME'- T:760.32 3.4990 1505 0 2�— Fc6ruary 14, 2017 20 1300 LA VERNE WAY, PALM SPRINGS, CA 92264 _➢ g' f 4., I Left Elevation - New Addition r Right Elevation - Existing Building >W 1 - i p LL Rear Elevation - Existing and New __ IT T.O. y, .12'-6'TO. _ ROOF A. , . i5'T.O. f � ` ,GOOF "" S`T.O. CMU WALL - e New Utility Yard New Addition Existing Building Front Elevation - Existing and New Schematic Exterior Elevations - SD3. I ONE INTERACTIVE DESIGN CORPORATION 224 CITY OF PALM SPRINGS - FIRE STATION # 4 0 4 8 16 •••199 S CIVIC MIA,SUITE 10.DNM SPRINGS, 201 �� T:760.323.4990 1505 �— February 14, 4017 A 1300 LA VERNE WAY, PALM SPRINGS, CA 92264 i 4-1 ..,.,-, ®. __,.,..,. ..ems.• Existing Fire Station #4 from Marion Way t I n DWA Well Site Existing Fire Station #4 from La Verne Marion Way Street Elevations R RIDGE+/-16' EVE+1-I 1' 8' (N) (N)TOR:+10'-4" (N)TOR:+IT-6" (E)TOR:+IT (E)TOR:+10'-4" 4'-Y(E) WALL WALL HEIGHT HEIGHT F G' ul � _ Z: l EG+4 GEN. N +445.88(EG) +445.26(EG) POOLOOL / 6'/ NEW UTILITY YARD NEW ADDITION REMODEL OF REMODEL OF AND NEW FENCE CREW QUARTERS EXISTING APPARATUS SHOP, DECON& TURNOUT&CERT SINGLE FAMILY RESIDENCES / NEW ADDITION AND REMODEL ADJACENT-SOUTH TO CITY OF PALM SPRINGS FIRE STATION 4 Proposed Site Section Existing Panoramas and Schematic Site Section - S D 3. 1 ONE INTERACTIVE DESIGN CORPORATION - FIRE STATION T I N # 4 NO I99 S Cf23 499E SUITE 10,PALM SPRINGS,U 94405 CITY OF PALM SPRINGS S O 40 .. T 760 323 4990 1 01 7 2 z February 14, 2017 1300 LA VERNE WAY, PALM SPRINGS, CA 92264 ATTACHMENT 2 JOINT AAC/ � z PLANNING COMMISSION STAFF REPORT P' 4<fFpRN\ DATE: February 22, 2017 NEW BUSINESS SUBJECT: CITY OF PALM SPRINGS REQUEST FOR APPROVAL OF A MAJOR ARCHITECTURAL APPLICATION FOR A 2,820 SQUARE-FOOT ADDITION AND RENOVATIONS TO FIRE STATION #4, LOCATED AT 1300 LA VERNE WAY, ZONE CU (CASE 3,4012 MAJ). FROM: Department of Planning Services SUMMARY: This is a request to construct a 2,820 square-foot addition to Fire Station #4, and to modify the interior of the existing building. The exterior of the existing building will be repaired and restored, and minor changes are proposed to the site landscaping. A new parking area will be provided at the front of the site for members of the public. The proposed plans are generally in conformance with the requirements of the CU (Civic Use) zoning district, and all applicable development standards. RECOMMENDATION: 1) The Architectural Review Committee (AAC) to review the application and recommend approval to the Planning Commission, subject to conditions as may be appropriate. 2) The Planning Commission to approve the application, subject to conditions and any recommendations of the AAC. BACKGROUND INFORMATION: Most Recent Change of Ownership N/A I City of Palm Springs Related Buildin Permits/Business Licenses 3/19/71 Building permit issued for construction of the fire station. o � Planning Commission Staff Report Case 3.4012 MAJ February 22, 2017—Page 2 of 7 Neighborhood Meetin /Nei hborhood Notice 02/16/17 Email notification sent to Deepwell Estates, Sonora Sunrise, Twin Palms, and the Indian Canyons Neighborhood Organizations. Field Check Feb. 2017 Staff visited the site to observe existing conditions. DETAILS OF APPLICATION REQUEST: Site Area Gross Acres 1 1.00 Acres (43,560 SF) Surrounding Existing Land Use Existing General Existing Zoning Property Per Chapter 92 Plan Designation Designation Subject Property Fire Station #4 P/QP (Public/Quasi- CU (Civic Uses) Public VLDR (Very Low North Single-Family Density Residential) R-1-C (Single- Residential 2.1 —4.0 du/ac Family Residential) VLDR (Very Low South Single-Family Density Residential), R-1-C (Single- Residential 2.1 —4.0 du/ac Family Residential) Single-Family VLDR (Very Low R-1-C (Single- East Residential Density Residentlal), Family Residential) 2.1 —4.0 du/ac Single-Family VLDR (Very Low R-1-C (Single- West Residential Density Residential), FamilyResidential 2.1 —4.0 du/ac ) DEVELOPMENT STANDARDS: Pursuant to PSZC Section 92.23.03, the following standards apply: Standard Required/ Provided Compliance Allowed Min. Lot Size No minimum area 35,560 SF net Y Min. Lot Width No minimum 300 Feet Y Min. Lot Depth No minimum 276 Feet Y Min. Setbacks •Front 25 Feet 25 Feet Y •Side (west) 20 Feet 20 Feet Y •Rear 20 Feet 20 Feet Y Max. Lot Coverage No re uirement 22% Y 25 Planning Commission Staff Report Case 3.4012 MAJ February 22, 2017—Page 3 of 7 Standard Required/ Provided Compliance Allowed Max. Building Height 15 Feet when 12'-6" (addition) Y within 150' of SF residential Perimeter Wall Height Walls in excess of Wall heights of Y 6' require Utility Yard vary approval by from 6' to 8' Planning Commission Trash Enclosure Screened Screened Y T-6" High cans) 4' Hi h Mechanical Equipment Screened Roof-To Screen Y ANALYSIS: Site Plan: The proposed one-story addition will be located on the west side of the existing building, and will be 2,820 square feet in area. A parking area for members of the public will be added at the front of the site with access from La Verne Way, with staff members utilizing the existing parking lot on Marion Way. A screened utility yard is proposed at the southwest corner of the site adjacent to the DWA well site, and will house the emergency generator, diesel storage tank, HVAC equipment, and switchgear equipment. The utility yard will be screened with both a CMU block wall and weathered steel panels, and the existing hedge along the west property line will assist in providing an additional buffer from the adjacent properties. A new trash enclosure will be added at the rear of the proposed addition, adjacent to the staff parking area. The public sidewalk along the La Verne Way frontage will be re-routed behind the driveway of the new parking area at the front of the site; the sidewalks elsewhere adjacent to the site will be retained in their current configuration. Mass and Scale: The proposed addition will be 12'-6" in height at the highest point of the roof structure, and is similar in scale to the habitable areas of the existing building. The existing apparatus bay is 17'-0" in height, and no changes are proposed to modify the heights of the existing structures. The location and height of the proposed addition assists in balancing the existing structure, and the overall massing and scale of the building is appropriate for a residential area. Building Design and Detailing: Hugh Kaptur, the original architect of the fire station, was engaged to design the 26 Planning Commission Staff Report Case 3.4012 MAJ February 22, 2017—Page 4 of 7 elevations for the proposed addition, thereby maintaining the details and character of the existing structure. The exterior walls of the addition will be surfaced with a stucco finish, similar to the existing building, with decorative tile work at the front entry area. The addition will employ canted wall ends and glulam fascia details similar to the original building. The entire structure will be repainted a gray/beige color to match the original intent for exposed concrete, and the existing wooden beams will be repaired and painted a medium brown color. The windows in the addition will utilize dark bronze aluminum frames to match the windows in the existing building. Overall, the proposed addition employs the same details as the existing structure, and the proposed renovation work will enhance the exterior appearance of the building. Landscaping and Buffers: Changes to the landscaping will be minor, with most of the new landscaping placed along the La Verne frontage or adjacent to the proposed addition. The landscape plan depicts the addition of four Desert Museum palo verde trees at the front of the property adjacent to the new parking area, which will assist in complying with the parking lot shading requirements. The existing olive trees along the west property line and along the Marion Way frontage will be retained, as will the Mexican fan palms located adjacent to the existing structure. Two planting areas will be added and enhanced at the front of the site, utilizing a mixture of Golden Barrel cactus, Red Yucca, and Pendula Yucca plants. Weathered granite boulders (between 18" and 30" in size) will also be utilized in these two planting areas, along with Apache Sunset crushed stone as a groundcover. New plantings will also be placed adjacent to the entry of the proposed addition, consisting of Chihuahua sage, Thunder Cloud sage, Sunburst lantana, and Mediterranean fan palms. The existing decomposed granite (Palm Springs Gold) will be retained in the remaining areas of the site. PSZC Section 93.06.00(C)(12) requires that a landscaped berm or a low wall be installed where parking areas are located along street frontages. The landscape plan will need to be modified to include the parking lot screening. FINDINGS — MAJOR ARCHITECTURAL APPLICATION: Section 94.04.00(D) of the Palm Springs Zoning Code (PSZC) requires an evaluation of the proposed development to determine if it will provide a desirable environment for its occupants, be compatible with the character of adjacent and surrounding developments, and whether it is of good composition, materials, textures and colors. Conformance shall be evaluated based on the following criteria: 1. Site layout, orientation, location of structures and relationship to one another and to open spaces and topography. Definition of pedestrian and vehicular areas; i.e., sidewalks as distinct from parking lot areas. The proposed addition will be constructed on the west side of the existing fire station, and provides a public entry facing the La Verne Way frontage. A new 27 Planning Commission Staff Report Case 3.4012 MAJ February 22, 2017—Page 5 of 7 public parking area will be provided adjacent to the addition; staff parking will remain at the rear of the building in the current location. A screened utility yard is provided at the west property line, adjacent to the DWA well site. Sidewalks are provided at the perimeter of the site, and are generally distinct from parking and driveway areas. The overall layout of the site and location of structures is consistent with required setbacks and appropriate for the neighborhood context. 2. Harmonious relationship with existing and proposed adjoining developments and in the context of the immediate neighborhood/community, avoiding both excessive variety and monotonous repetition, but allowing similarity of style, if warranted. The overall scale of the station, with a height of 12'-6" for the habitable portions of the building and 17'-0" for the existing apparatus bay, is appropriate and consistent with the height limits for residential structures. The materials are also generally consistent with the adjacent residential structures, in terms of color, texture and appearance. 3. Maximum height, area, setbacks and overall mass, as well as parts of any structure (buildings, walls, screens, towers or signs) and effective concealment of all mechanical equipment. The height of the proposed addition is 12'-6", which is consistent with the requirement for R-1 zoned properties per the building height envelope. The proposed addition will be approximately 21 feet from the west property line, which exceeds the R-1 setback requirement for the abutting properties and provides adequate separation. The massing of the structure is also sympathetic with the residential surroundings. Mechanical equipment will be ground-mounted in a utility yard and screened by a wall of slump-stone CMU block and weathered steel panels. 4. Building design, materials and colors to be sympathetic with desert surroundings. The proposed addition utilizes the architectural language of the existing station, so that the addition is harmonious with the existing structure in terms of appearance and materials. The proposed paint colors are beige with gray undertones for the stucco walls, with a medium brown color for the exposed beams. Glazed ceramic tiles will be utilized near the new front entry to the building, and will match the tiles used on the existing building. Overall, the colors and materials are appropriate for the desert climate and location. 5. Harmony of materials, colors and composition of those elements of a structure, including overhangs, roofs, and substructures which are visible simultaneously. The proposed addition will utilize the same materials, colors, and architectural details so as to remain consistent with the existing structure. While the addition Planning Commission Staff Report Case 3.4012 MAJ February 22, 2017—Page 6 of 7 will have subtle differences in terms of roof height and proportions, it will appropriately balance the existing structure so that the overall appearance will remain harmonious. 6. Consistency of composition and treatment. As previously noted, the composition and treatment of the exterior materials and details of the addition are consistent with those of the existing building. 7. Location and type of planting, with regard for desert climate conditions. Preservation of specimen and landmark trees upon a site, with proper irrigation to insure maintenance of all plant materials. The proposed plant materials are appropriate to the desert climate, and will improve upon the existing landscaping that is currently in place. Mature olive trees will be retained, and additional shade trees will be provided at the front of the site. Proper irrigation will be installed to ensure maintenance of all plant materials. 8. Signs and graphics, as understood in architectural design including materials and colors. Signage for the facility will be handled under a separate permit; no signage is currently proposed for the exterior of the building. ENVIRONMENTAL ANALYSIS: Pursuant to the California Environmental Quality Act (CEQA) Guidelines, the project is a Class I exemption and is categorically exempt per Section 15301(a) (Existing Facilities), Additions to existing structures provided that the addition will not result in an increase of more than 10,000-square feet if the Project is in an area where all public services and facilities are available; and the area in which the Project is located is not environmentally sensitive. CONCLUSION: The approval of the Major Architectural Application will allow for the construction of a 2,280-square foot addition and renovation of Fire Station #4. The Project as proposed is consistent with the development standards of the CU (Civic Use) zone and based upon this determination, the Staff recommendation is as follows: 1) The Architectural Review Committee (AAC) to review the application and recommend approval to the Planning Commission, subject to conditions as may be appropriate. 2) The Planning Commission to approve the application, subject to conditions and any recommendations of the AAC. 20 Planning Commission Staff Report Case 3.4012 MAJ February 22, 2017— Page 7 of 7 Glenn Mlaker, AICP Flinn Fagg, AICP Associate Planner Director of Planning Services ATTACHMENTS: 1. Vicinity Map 2. Resolution 3. Conditions of Approval 4. Justification Letter 5. Site Photos 6. Site Plan 7. Landscape Plan 8. Floor Plan 9. Building Elevations/Material Board 10.Site Section 30 y�OIL 1A N a Department of Planning Services w e Vicinity Map 5 RIC JE O 5 -' LA JOLLA RD I RIC K `w MARION WAY90 - O J — CU R1C ; RIC O� ` RIC- RIC' RIC O ".RtC O Legend ?� : W -RIC �500 Ft Radius ✓" W RIC a ® RIC ��, ---_-_ - rc _._. RIC fie CH ICO CIR Zororlg El CITY OF PALM SPRINGS Case 3.4012 MAJ Fire Station #4 1300 La Verne Way 31 RESOLUTION NO. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING A MAJOR ARCHITECTURAL APPLICATION (CASE NO. 3.4012 MAJ) FOR THE CONSTRUCTION OF A 2,820-SQUARE FOOT ADDITION AND RENOVATION TO FIRE STATION #4 LOCATED AT 1300 LA VERNE WAY, ZONE CU, SECTION 26. THE PLANNING COMMISSION FINDS AND DETERMINES AS FOLLOWS: A. The City of Palm Springs, ("Applicant') has filed an application pursuant to Section 94.04.00 of the Zoning Ordinance for the construction a 2,280-square foot addition and renovation of Fire Station #4 located at 1300 La Verne Way, Zone CU, Section 26 (Project). B. On February 22, 2016, the Architectural Advisory Committee reviewed the Project and voted to recommend approval to the Planning Commission. C. On February 22, 2016, the Planning Commission carefully reviewed and considered all of the evidence presented in connection with the hearing on the case, including but not limited to the staff report and all written and oral testimony presented and voted to approve the Project. D. The City has evaluated the Project for compliance with the California Environmental Quality Act (*CEQA) and has determined that the Project is categorically exempt from the requirements of CEQA pursuant to Section 15332 ("In-Fill Development Projects") of the CEQA guidelines. Additions to existing structures provided that the addition will not result in an increase of more than 10,000-square feet if the Project is in an area where all public services and facilities are available; and the area in which the Project is located is not environmentally sensitive. Accordingly, upon approval of this item, a Notice of Exemption will be prepared and filed with the Riverside County Clerk. E. Pursuant to Section 94.04.00 of the Palm Springs Zoning Code, the Planning Commission finds: 1. Site layout, orientation, location of structures and relationship to one another and to open spaces and topography. Definition of pedestrian and vehicular areas; i.e., sidewalks as distinct from parking lot areas. The proposed addition will be constructed on the west side of the existing fire station, and provides a public entry facing the La Verne Way frontage. A new 32 Planning Commission Resolution No, February 22, 2017 Case 3.4012 MAJ Page 2 of 4 public parking area will be provided adjacent to the addition; staff parking will remain at the rear of the building in the current location. A screened utility yard is provided at the west property line, adjacent to the DWA well site. Sidewalks are provided at the perimeter of the site, and are generally distinct from parking and driveway areas. The overall layout of the site and location of structures is consistent with required setbacks and appropriate for the neighborhood context. 2. Harmonious relationship with existing and proposed adjoining developments and in the context of the immediate neighborhood/community, avoiding both excessive variety and monotonous repetition, but allowing similarity of style, if warranted. The overall scale of the station, with a height of 12'-6" for the habitable portions of the building and 17'-0" for the existing apparatus bay, is appropriate and consistent with the height limits for residential structures. The materials are also generally consistent with the adjacent residential structures, in terms of color, texture and appearance. 3. Maximum height, area, setbacks and overall mass, as well as parts of any structure (buildings, walls, screens, towers or signs) and effective concealment of all mechanical equipment. The height of the proposed addition is 12'-6", which is consistent with the requirement for R-1 zoned properties per the building height envelope. The proposed addition will be approximately 21 feet from the west property line, which exceeds the R-1 setback requirement for the abutting properties and provides adequate separation. The massing of the structure is also sympathetic with the residential surroundings. Mechanical equipment will be ground-mounted in a utility yard and screened by a wall of slump-stone CMU block and weathered steel panels. 4. Building design, materials and colors to be sympathetic with desert surroundings. The proposed addition utilizes the architectural language of the existing station, so that the addition is harmonious with the existing structure in terms of appearance and materials. The proposed paint colors are beige with gray undertones for the stucco walls, with a medium brown color for the exposed beams. Glazed ceramic tiles will be utilized near the new front entry to the building, and will match the tiles used on the existing building. Overall, the colors and materials are appropriate for the desert climate and location. 5. Harmony of materials, colors and composition of those elements of a structure, including overhangs, roofs, and substructures which are visible simultaneously. 33 Planning Commission Resolution No February 22, 2017 Case 3 4012 MAJ Page 3 of 4 The proposed addition will utilize the same materials, colors, and architectural details so as to remain consistent with the existing structure. While the addition will have subtle differences in terms of roof height and proportions, it will appropriately balance the existing structure so that the overall appearance will remain harmonious. 6. Consistency of composition and treatment. As previously noted, the composition and treatment of the exterior materials and details of the addition are consistent with those of the existing building. 7. Location and type of planting, with regard for desert climate conditions. Preservation of specimen and landmark trees upon a site, with proper irrigation to insure maintenance of all plant materials. The proposed plant materials are appropriate to the desert climate, and will improve upon the existing landscaping that is currently in place. Mature olive trees will be retained, and additional shade trees will be provided at the front of the site. Proper irrigation will be installed to ensure maintenance of all plant materials. 8. Signs and graphics, as understood in architectural design including materials and colors. Signage for the facility will be handled under a separate permit; no signage is currently proposed for the exterior of the building. THE PLANNING COMMISSION RESOLVES: Based upon the foregoing, the Planning Commission hereby approves Case 3.4012 MAJ for a Major Architectural Application for the construction of a 2,280-square foot addition and renovation of Fire Station #4 located at 1300 La Verne Way subject to the conditions of approval attached herein as Exhibit A. ADOPTED this 22nd day of February, 2017. AYES: NOES: ABSENT: ABSTAIN: ATTEST: CITY OF PALM SPRINGS, CALIFORNIA 34 Planning Commission Resolution No. February 22, 2017 Case 3.4012 MAJ Page 4 of 4 Flinn Fagg, AICP Director of Planning Services 35 RESOLUTION NO. EXHIBIT A Case 3.4012 MAJ Fire Station #4 1300 La Verne Way February 22, 2017 CONDITIONS OF APPROVAL Before final acceptance of the project, all conditions listed below shall be completed to the satisfaction of the City Engineer, the Director of Planning Services, the Director of Building and Safety, the Chief of Police, the Fire Chief or their designee, depending on which department recommended the condition. Any agreements, easements or covenants required to be entered into shall be in a form approved by the City Attorney. ADMINISTRATIVE CONDITIONS ADM 1. Project Description. This approval is for the project described per Case 3.4012 MAJ; except as modified with the approved Mitigation Monitoring Program and the conditions below; ADM 2. Reference Documents. The site shall be developed and maintained in accordance with the approved plans, date stamped February 13, 2017, including site plans, architectural elevations, exterior materials and colors, landscaping, and grading on file in the Planning Division except as modified by the approved Mitigation Measures and conditions below. ADM 3. Conform to all Codes and Regulations. The project shall conform to the conditions contained herein, all applicable regulations of the Palm Springs Zoning Ordinance, Municipal Code, and any other City County, State and Federal Codes, ordinances, resolutions and laws that may apply. ADM 4. Minor Deviations. The Director of Planning or designee may approve minor deviations to the project description and approved plans in accordance with the provisions of the Palm Springs Zoning Code. ADM 5. Time Limit on Approval. Approval of the Major Architectural Application (MAJ) shall be valid for a period of two (2) years from the effective date of the approval. Extensions of time may be granted by the Planning Commission upon demonstration of good cause. JU Conditions of Approval Case 3.4012 MAJ- Fire Station#4 ADM 6. Right to Appeal. Decisions of an administrative officer or agency of the City of Palm Springs may be appealed in accordance with Municipal Code Chapter 2.05,00. Permits will not be issued until the appeal period has concluded. ENVIRONMENTAL ASSESSMENT CONDITIONS ENV 1. Notice of Exemption. The project is exempt from the California Environmental Quality Act (CEQA); therefore, an administrative fee of $50 shall be submitted by the applicant in the form of a money order or a cashier's check payable to the Riverside County Clerk within two business days of the Commission's final action on the project. This fee shall be submitted by the City to the County Clerk with the Notice of Exemption. Action on this application shall not be considered final until such fee is paid (projects that are Categorically Exempt from CEQA). PLANNING DEPARTMENT CONDITIONS PLN 1. Water Efficient Landscaping Conformance. The project is subject to the Water Efficient Landscape Ordinance (Chapter 8.60.00) of the Palm Springs Municipal Code and all other water efficient landscape ordinances. The applicant shall submit a landscape and irrigation plan to the Director of Planning for review and approval prior to the issuance of a building permit. Landscape plans shall be wet stamped and approved by the Riverside County Agricultural Commissioner's Office prior to submittal. Prior to submittal to the City, landscape plans shall also be certified by the local water agency that they are in conformance with the water agency's and the State's Water Efficient Landscape Ordinances. PLN 2. Conditions Imposed from AAC Review. The applicant shall incorporate the following comments from the review of the project by the City's Architectural Advisory Committee: PLN 3. Screen Roof-mounted Equipment. All roof mounted mechanical equipment shall be screened per the requirements of Section 93.03.00 of the Zoning Ordinance. PLN 4. Exterior Alarms Audio Systems. No sirens, outside paging or any type of signalization will be permitted, except approved alarm systems. PLN 5. Outside Storage Prohibited. No outside storage of any kind shall be permitted except as approved as a part of the proposed plan. PLN 6. Ladd any additional conditions imposed by the Planning Commission or City Council here) r3 -� J � Conditions of Approval Case 3.4012 MAJ- Fire Station #4 BUILDING DEPARTMENT CONDITIONS BLD 1. Prior to any construction on-site, all appropriate permits must be secured. END OF CONDITIONS 33 RECEIVED ONE OEM ■■❑ I N T E R A C T I V E D E 5 1 G N 'C O R P O RFAAI�NINOMRVICES ARCFTl : .a ; VfNT 199 S. Civic Drive,Suite 10 Palm 5pringgs.California 92262 T:760.323.4990 F: 760.322.5308 www.inter2ctivedesigncorp.com February 14, 2017 3 . 4012 Flinn Fagg, Director of Planning Department City of Palm Springs 3220 E. Tahquitz Canyon Way Palm Springs, CA 92262 Subject: Letter of justification for the Addition and Renovation of Fire Station 4 located on 1600 South La Verne Way, Palm Springs, California. Director Flinn Fagg, Fire Station #4 was designed by Hugh Kaptur and constructed in 1971. It has served as the fire station serving the southern section of Palm Springs for 45 years. Over time water intrusion, mold and rodents compromised the living quarters necessitating an abatement project which was completed in the fall of 2016. The criteria for a fully functioning fire station have evolved as Codes and standards of practice have changed. The layout and size of the existing building do not meet current Codes and standards of practice necessitating a remodel of the building. The City retained Maria Song, AIA, and Reuel Young, AIA, of Interactive Design Corporation to evaluate the existing building based upon current codes and standards. The evaluation of the existing building systems (structural, mechanical, plumbing and electrical) revealed that the structural system could be retro-fitted to meet current Code, but that the other systems would need to be replaced in their entirety. Furthermore, based upon current standards of practice for fire stations, the existing building would have to be enlarged, even without adding more fire fighters or apparatus. THE BUILDING Among the central issues to be addressed by the new, enlarged fire station are the following: • Gender-neutral sleeping quarters and restrooms; • ADA-compliance throughout including bathrooms; • Decontamination areas and equipment; • Adequate storage of turn-out gear and personal protection equipment; • Separation and decontamination facilities between living quarters and apparatus bay; • Dedicated fitness room for mandatory fitness regimen; • Climate-controlled medication room; IDC No. 1505 CPS FS4 1 39 ■■■ �j❑ I N T E R A C T I V F D E S I G N C O R P O R A T I O N • Individual zones and control of ventilation (negative pressure) for apparatus and mission- support areas; • Individual controls for crew quarters (sleeping, day-room, training, etc.); • New emergency generator with 72-hour full-use capacity; The guiding principle for how the building would be added to was the need to separate the crew- support quarters from the "contaminated" areas (apparatus bay and various mission-support areas.) The new addition would house the sleeping quarters, day room and kitchen and administrative functions. To accommodate those functions, the new addition is approximately 2600 SF. The architectural vocabulary was to be an extension of the existing "pueblo modernist", and indistinguishable from the original vocabulary. Mr. Kaptur was retained to design the elevations for the new addition, though constrained by the floor plan worked out with the Fire Department's Fire Station Design Committee and various Code mandates. The new wing has a slightly higher plate/roof lines, but the large exposed glued laminated beams set on and against the battered stucco walls are true to the original building. The existing glu lam beams will require repair and surface treatment to mitigate the water damage. The proposed colors are closer to the original desire to resemble the neutral grey of exposed concrete. New windows and doors will match the existing aluminum anodized dark bronze finish. THE SITE The significant deficiency of the existing site is the lack of parking for the public. It has been common for people to park in the access drive that the apparatus use. In addition, the original front entrance was somewhat obscured. Thus the new site plan introduces two parking spaces to the SW portion of the site, and the front door faces those parking spaces with a canopy providing shade and announcing the entry. Other elements of the site that required upgrading are the following: • A new emergency generator (72-hour, full capacity) with on-site diesel storage tank; • Diesel fuel trailer to allow the apparatus to be re-fueled on-site instead of travelling to the city corporation yard; • Ground-mount heat pumps to replace roof-mounted package HVAC units; • Automatic transfer switchgear to draw from the generator when power goes out; • A new SCE transformer to replace the below-grade existing transformer. IBC No. 1505 CPS F54 20 � U son �jp i N T E R A C T I V E D E S I G N C O R P O R A T 1 O N All of the above (except the SCE transformer) will be enclosed by a new Utility Yard in the SW section of the site, and will require CMU walls at least 6' high to conceal the various equipment. The generator itself is 6.5' tall plus a concrete pad. We have located it as far to the south as possible to mitigate the noise and visual impact on the adjacent residences. There are existing shrubs (approximately 8' tall) and a 6' high CMU along the property line of the residences. Similarly, along the property line shared with the DWA well site, existing shrubs provide a visual barrier. We propose that the new wall along the La Verne frontage be a combination of the sack-finished slump-block to mimic the existing walls up to approximately five feet, and then continue to the height necessary to screen the equipment with weathered steel plates stair-stepping from the corner eastward and returning north to the gates into the Utility Yard. We believe the that the change in materials will lessen the mass and impact of the wall. LANDSCAPE Only the areas along La Verne will be modified. The ground cover will match the existing 3/8" gold gravel. One of the existing olive trees will remain, and four new palo verde (36" box) trees will frame the new drive way for public parking. Three areas in front of the building will be re- landscaped. In front of the sleeping quarters along a battered stucco wall will be a stepped up composition consisting of yellow lantana in front of texas ranger (Thundercloud -smaller and more intense color in front of the taller greyer Chihuahua Sage). Two slightly mounded areas of boulders engaged with red yucca and barrel cactus flank the existing main apparatus drive. Throughout, the ground cover will be gravel to match the existing. An at-grade planter adjacent to the new entry will feature a specimen Mediterranean Fan Palm. Let us know if you have any questions. Maria Song, AIA IDC No. 1505 CPS FS4 30 41 •y., rti:Ts. ltt.�?"ri7f- 1C :e4W .. 5r .Tv •Yf w.1 ,r�;f l .t.. r .55, t IT '.'� K S t �:4 p,�(,.}.�r.r, + q'f t+ . 9. ;iltiYt>. S '7 ; '�i ,e Y. r ^'� '.r li 1�5 4" i 3 �• 4 jt X .".4.6 r{,�,.{. ,F(tY -i�t t fir' ,rryl .4fir f i f f nlJl /, R i�7 S I 1 �•^ 1,:� rf e 7 ,�. ,i<(�.-, �,�:..� w't- .l { S . . 1 , ,� � L y � �o•(� .yl•W ,. . � ay 3' 1 Mr Rrw!�i+'7r�.;i"a�' �L . �'�, /y�, i''1 �.s f-1 ,J: ,./I , 5' 7f ) S. .y A( f Lr. •]. �' r p 1 J i/ . p r ..i1,,1 .'r,t, �:vu ry �, ,1'C`-�.,�f 53j 'p Yi.�,+.J.,. 1+ if!�+'{� s, iG,/ +�li'Q'. - T.-! •� '..17.1 :C +'i �. ' H + ' SY77,.J 1 (r ,•.•{ Yf�Ji e �.. ! )•t.\ t•�.,�y� �,�+. � ( N ,i , r;+r! ; f. ;y nt ,',. In �(. •�l, )S,q,U• ,•IJ'."'!.7 . ,a /• �' �' -,/. , r.✓t'- .1 rG.a r`y` � r4t•..�7+ 1$�;. n1 ,�n•�:. 1 :! tr. 4't 'S'v r r. vYlr,•`} ?+• 1�'71 / ' � { r 'fn•r.... f � � - � .. -.Y;. la,. N•�1L'Yt�Y ..yy1. �. , ` 5..� � ' 1 '!i�l.y \ rtfG 7 � 4'l3'7 � L �. C•:ry r+S.s! rni , ✓ .1 '1 L r,'1'i. Y r'P.r ifi. j 1��� ���.1, -J f � aQ !' t'.I�M'�'-.1:•: "�pY. s' •t 1 2 ], s �. � d.• � � ,1': 1 t, I� J... ii+ E #. e '� lr '7•;•� Y.t{ht,i .:� 'ti �'fik., _ �' `:5 t�� }. +� ,., r f 4 {. (+f {(f. d t �•.•t .k'er:eYl 1..1.., t - �t \'(*`,!K .1". � .�c.� lt' .f( X R 'r {f�,,5 T } fti:.i rY1i4T .1.y7�t(t:i's't;'`a''JtA".i,l) -;�}• 7 Jil(�'`, I.'�i'. Ilf it i.,r.t / ^4'f,;�� Jr{:l }f .,r '?' 'frN � j!/:5 rY1"',�j=<y �: �• w\'�y��.��+.1�• �1'�i�++'.{AA{t}} d .4•l�S- � F :* r� r' tl. F:•1 �t� +!�tl,.. + ( /'IA Jd. J;�yK(f}.T��lq'/ S 11�•r'.Y,,ns , y t ...•j. .� m. e . R,l�.i `}1,,:5.5, >,`1t�'Lti �i. K�\�.RS It{.` li'`..�t1L,fix fF�'i 1,1/. SIJ •(y}'c\ ry,� .'..'w -�)1'()"f� fl/p:l;�f,�'y n{'I 1� SLCiY,rNtt �'J��jJ,/!•'� ' Y' I J'il> J•.1es�C'. .t. lr'1J. iv'1��'��'1Tt7 4.,Yr.SI,..;.f"i, p, .{•"ii ,y .:t �7 4:1. �ya?tei Sh.. - ,.tf" I .i}1 Yft1 ''`.�.Y,,; j7�ya�/ r fl .(..,�fF'[r ! /'" +(l��ith4Ai,�1S.,J;ti:i. s7L .r. ,!!r Jb'r97i1".r' ,'r �` }) c 5 C y 1 c�:5tft� .r rr } ., '?4`'. �t�r 1{; 1 .. i• ,4�<Xf✓ , , .a. a, li �7•` ..f, "•:L , : .. . a 7:'; -.�1.- 5 1 ! ,7 '.t -,. \L 't}s:..{: p��r f''•!t.�,r�f !f ,.M�.J t�w7J � C .�tS � f� �y G�• u:�,J' e Y L + !.,_ �hS f" 4;' / ,.:,{( i�,�' rt' a'i�. t Y Y srv,. Lr �y� it r ra«•r."r +'� .+ r + r/ i.A,.ff..�.'( �r�Jrr� 7•°.t,.. r'n'� it .Y�r. � ..typ•r l �r i + ', r ,r :�.`15r's^ � ,�:.'.,a M � .'�-�+^";'V' eSA�'�S•r,'_ �Cjyr,aT�l hl((**(( ply. {f ! PL 1.. ti' - 7�.N(:. f `r,�r�,:.k�7. ) Q °r1 J•�;,f/ / :Yfis�r+ >,;,r»N . � ,.�.,,,..1 Z Sri,:.:., M+f Y {Y..!) „ "Ci3h ��1.{: '�r '' _. •��.`, + RN F'` '�,r.! 's •�vy�' �' J,3 �f , .r.- F, ti . .3: tii.� �h�� f a i '4 rY �+} M !t •h �r vJt•.�. '7 af'R ��4 lry y" � lid �/A'ty'iAN:�,y4�'nt N' ',J�t'''�lr+/.{i Itr t'•- .� r ' , �u.Y �.r Y5['I w.l,7: 7f4ti �{+ fS 4/ �'` lY,Z.,l:t'+-,�1'.Y ur;Itl'�._ 5t 7[. / "/rT Y•a.Mt• a! •� r'1f I'Tnrflf S, Y?. 'V, f. I I'^n V �} .t. IF' v4 /� i i.y � (+.CS.�,� 2^�`+� "{p�' f .r�j kt !!, y♦.` h i,�..•,y} y e � i 1q . r' / ♦ 3�.rn�i L u\r: 0.'V, +�x 1� It y.t '. '�k't�t.itl/t 1� it x1.}� P r Iff s✓' J>:is N +S +:•1' < 1�1 ��', ti•(„�rY'iC' 0./ yf.•i / S.r r`., l r�/�� r. c:.hw.•r a rT ) ra' / l C' ,+J '� • �: tT<J .. .}3'M�� �y f':;>,'''+'t'_� .'y�a e. vx. rtC�)"'t,•'e¢ /!S^ srb? �`'S`yr/ :ti,Yt >t.+- '. Li't. S' J htigj t'4 :3V.Frj+i'. \ :•11^+Y �'t}1 yy �. ,rcryr -f'sf...5�� ../oy,a:.. CA y tf"111}1 t� 7'• irk. ri �l./'2Sryr)`Tyt�'rr.ram • ( -r(` ? 5.••,ZT A r r i N.77 F•t { n1 v7}'w {a f o +r.c.f h., r9J .;.!J t ` fit.,. •.4�r I Yy7r.'y1f iit-'•^ 7 P.71.4 u Y."3: 'f .r>l' tr're 7:.r+ZC f v 1l"'- } r' i . ,a. 'S � t� I.`• 7 t 1 r J• a r� � 'Jd>F r Sft..r � aY i�•-�'. �a'U.3Jr i�...ar'L�.. 1 r+S51�r `r,'{'�j!?`.l's RIM }°Y^ � r. pt'•V'&,.+, -r 7. 's"4 je -Ft,•JS: �� lr {ft .'C 3,'4 i>ire• a •S,y t`+�yll r yi 3Y' f a.••'if -..ti?`•j51•" 3�tii 1'lt /i te;.•S7+Ik }"Y:y'.('.Cij�diy n.�+. ,' y. ,.',(,y 1 ;J' i,4:.• TI. s1`.�F.ft i u +CFx�,� Y J. � � .�Nt;,, + � "r�,l! ? e 5-"•Y ^,�r+��� '•'-jei!,'r y�cfl g "i� �,.�+`•��'>...�� �.y2 .. `. �*�5�. 1�,; r;5 .s`�a. �,� '.� (?C'.4ii�,! ry ria i' . ;y:Jj�ii� i'Y•a �Lisr�,�'#. N j ;1�-tf{�F. .�'�Q r , frr� ,�< ,xd"-+"t'-.�`Y rL} �/ "'7r` -'i- '1 4% w"h • , � 4' ,� t. ,� 4`J���` f. .'>t�R 4�, j ��n» P rk\J a t+X yJ"r• y'�'.� ,a i s'kv N r�n�-.F yt;`#r�g<tf _c+jS�ct�. y .h.' ��o, t Mtd.Y •7T Gir�lti 4id �. ' >'.`(S.s r fir r^j'. K �y���14 X?• f�a3• r^ r..,„ ���� c•c- -. �pi'l•7�iri `�Y1"1.un'a{'�er✓.+. irl ft, -w . 'I t'� ' } �1 KY+ .c•- YYY�'Jcsi r ...f—' _� ,JR. ( r 4 r y r L � O `y 4 n /^ �M y(f Y ..ti f' pp '�d la kn i' t of + y i F# t 1 •i ,4 r r�. 4 "0 PROJECT INFORMATION I Wµ1®SR asuucssroaR.Tws \ Zoning: CU ] wuaa,, ceeacerom.Tus ^ Occupancy: Group B.R-3 3 wx Gm.. / \ Construction classification: Type V(no change) cruets roe rT.T. ,n,rww� Q', / / ` �\ Fire suppression: Non-sprinklered ''''MNO 5TA1 Square footage: Existing: 5,245 SF s ntrrwusac srus / \ Proposed: 2,820 SF / eroa.ze*ma Q Total: 8.065 SF a' �\ Original Code: UBC 1770(assumed) RESIDENCE Qi / e°>Aie CODE REQUIREMENTS CALIFORNIA BUILDING CODE VbF THE 2016 CALIFORNIA BUILDING STANDARDS CODES / 'r��� CALIFORNIA ELECTRICAL CODE ^ \ 2r CALIFORNIA MECHANICAL CODE CALIFORNIA FIRE C PLUMBING CODE FIRE CALIFORNIA CODE r4sss CALIFORNIA EXISTING BUILDING CODE nT OF � CALIFORNIA GREEN BUILDING STANDARDS CODE 'sre -aNrl � 0 CITY OF PALM SPRINGS ORDINANCES RESIDENCE / ecenvsi. NEW '` IU w.u^W.r d� N. Tus TRASH � SCOPE OF WORK ENCL rn Fx \ The Existing fire station was constructed In 1971,arM recently t'^ \ underwent a hazardous material abatement in preparation for " `� upgrades to the facility to meet current Codes and standards of APPARATUS �es i practice for fire statiom. Eahiing structure consists of a ' /8J. d Y stofy wood-frame that fion served oil needs � BAY L� other than the apparatus. Adjacent and attached to the _ REMODEL _ \� ➢ wood-frame onion is a CMU apparatus ba NEW ADDITION; p y CREW QUARTERS EXISTING r \ 1 The atldfllon will resemble the building in architectural character. &SUPPORT The organization of the completed building will be as follows: � OKHF � \ s the apparatus bay will remain as Is(with systems upgrades] DWA �"�} .the existing portion will house the mission-support facilities WELL � , moo that are classified as"contaminated" SITE 7 -^ „ •the new addition will house crew quarters,day room and W NEW w KWAY / "dos , 1 kitchen,and administrative functions. j UTILITY 7 "r - I 1 M� I This organization will address the greatest changes in fire station i h'/c YARD f t �(1 design:to segregate"contaminated"areaslapparafus boy. ;'��,Pu' ` 1 turn out storage,workshop and de-contamination facilities)from 1 Wv rxamm In aesa crew living quarters. / `1 J "i'» noose °seewnr _ L I tea S —{III _ _WFV�_ _ — I V � I y _.yyr fQ UTR.W* l sT � — —+— — - SHEET INDEX �s�s v+�os s°swu� pP1VFY"Y frrwxY9oswesx Sheet 1 Schematic Site Plan and Project Informotion In wits, mwr4. Tc se..r -W.I. Sheet 2 Schematic Landscape Plan Sheet 3 Schematic Floor Plan.Roof Plan.and Sections Sheet 4 Materials and Color Board A V E R N E WAY Sheet 5 Schematic Exterior Elevations y _. . Sheet 6 Existing Panoramas and Schematic Site Section Schematic Site Plan and Project Information - SD3. 1 MEN INTERACTIVE DESIGN CORPORATION 405�� h)OO CITY OF PALM SPRINGS - FIRE STATION #4 ■■■ 7so32cvmsxns°' .f43w99p 1 1/I s"=1'-0" F.6rwn 1 a,4011 300 LA VLRNL WAY. PALM SPRINGS. CA 92264 Ln LANDSCAPE KEY PLAN / IMAGE ICON BOTANICAL NAME r Item Name SIZE IMAGE SIZE COMMON NAME Item Description TREES INERT MATERIALS / \ EXISTING BOULDERS � euroPaea 9 WEATHERED GRANITE OLIVE \ GRAVEL / WASHINGTONIA (MATCH EXISTING robusto PALM SPRINGS 319, ISIO GOLD MEXICAN FAN PALM NEW CRUSHED STONE CERCIDIUM 3" / • y,, r 'Desert Museum" 24"BOX o11 APACHE SUNSET DESERT MUSEUM PALO VERDE ' t / \ •js SHRUBS \ LIGHTING LEUCOPHYLWM TBOL / loevi otum 5 GAL LANDSCAPE SPOT LED Width: g . NEW \ \ \ O ®. *2 CHIHUAHUA SAGE 25 +' Hinkley Height: TRASH � \ 'G 1S368Z-8W27MD 3.3" ENCL' - LEUCOPHYLLUM Weight: condldum Cast Aluminum 1.0lbs 5 GAL %12 1-7,50 watt LED APPARATUS 3 THUNDER CLOUD .� SAY .. 1 p���.s LANTANA `REMODEL NEW ADDITION: _ � \\ Cr verbanoceoe SGAL \ i�-CREW QUARTERS. { EXISTING \ �, p ■. i•F' + SUNBURST &SUPPORTr f1 \ 1 \ dk, HESPERALOE 9 y w 1 1S Porvllloro 5 GAL RED YUCCA 'aa II ,� w;, ECHINOPSIS EW -.�, - ( grusonii 12"-IB' YARD/ UTILITY }1, _ GOLDEN BARREL � ;� f.Isis a�n+e�+e. ! ,.p i�sr��m Ea _ _ � Q�� 6 CACTUS CHAMAEROPS+.,1 _ ^Isi a ".�}1 la Ecw.eusl.0 humnits MEDITERRANEAN 24"BO% / ,`, A; ,f `I,L1 t �Iq.d IE41NRWnNWIL1EV9 7 FAN PALM '� IrN[pypNWl Y1E1110 p 0t RECURVIFOLIA V _ pendulo 5 GAL LA VERNE WAY w PENOULA YUCCA NOTE:EXISTING LANDSCAPE ALONG MARION WAY TO REMAIN Schematic Landscape Plan - SD3. 1 A MWINTERACTIVE DESIGN CORPORATION ^ CITY OF PALM SPRINGS - FIRE STATION #4Ill �I ■■•'"I w� ENV Fw6rv, Cn M4n4 1 o is a� a EN T'16Q693..4W 1505 I/l d"=1'-0" F.br..rv,14.9017 300 LA VLRNE WAY, PALM SPRINGS. CA Y2264 G7 NEWADDITION EXISTING BUILDING 12Y-0" T'R1 53'-0" 70'6" I ppRRm(ryM NEW ADDRION EXISTING BUILDING "� — 3S6" 38-0" 104'TO. ROOF a ROOF 0.00f Ctt I S'a'TO _ a00E-� f tE)SRYUG UTILITY STORAGE (TYP) - -(N)EXHAUSE .... FAN i 10'4T.0. - ' ROOF �CHEN �"— - MEDS HOSE91-V TIC. 0.00EROOP _1 L EYAP - a;.. _ QININ4o -�� "Fj WORKSHOP' OUTDOOR ;! cooLER --- � GEAR E"'3 HOSE 6 p y * R �f^_ M STORAGE EQPT IB'R T.O. ROOF—' Y ` B A + ..._i Ten TD IQ _.. �I A � - `SLEEP BATH A" . APPARATUS - :[*CON C UP IEW LLT,�, SCREEN W BAY j rTURN LEE ... UND -_ROOF LUTR TRAIN T EX ACTOR Roof Plan r ADMIN 3/32"=V-0" _ -. ° FITNESS � T I IF LOBBY 1 �� ROOF WALKWAY '- PLANTER Building Section C Floor Plan 3/32"=I'-U" Ir.vra Imr T.D. -IrM ROOF ROOF _ROOF —IS'TA.M IT-CT.0' IO i'TA. SCREEN WALL/ ROOF IbDOF� 10'-1'TA. —IC-f TA. —fY T.O. ROOF ROOF Y' LOBBY BEERB1BB, III IAUORF I A3TARAT w lt� ACTON Building Section A Building Section B 3/32"=V-0" I/8"=I'-U" Schematic Floor Plan, Sections, and Roof Plan - SD3. 1 'IGN CORPORATION D ■■=IN1I7=TERACTIVE ES CITY OF PALM SPRINGS - FIRE STATION #4 � � +q VNM W�q.CA 5 62 � E 1B0.3RSw9Fp 505 05 Febm� 11,1017 1300 LA VLKNL WAY. PALM SPRINGS. CA 92264 BTBR PAINT FOR GLULAM 2 PAINTS FOR PLASTER 3 ALUMINUM WINDOW 4 GLASS,DUAL GLAZED 5 SINGLE-PLY FIBERTITE 6 6'H SLUMP STONE CMU 7 3 x3 GLAZED CERAMIC g NEW YARD FENCE- BEAMS-SMOKEHOUSE BY FINISH-RECLAIMED FRAME-DARK BRONZE SOLARBAND 60 ROOFING-OFF-WHITE BLOCK.RUNNING BOND. TILE(MATCH EXISTING) CORTEN STEEL D.E WOOD BY D.E. ANODIZED SACK FINISH �e New Addiflon Existing Building Front Elevation - Existing and New Materials & Color Board - SD3. 1 MEN INTERACTIVE DESIGN CORPORATION CITY OF PALM SPRINGS - FIRE STATION #4 o ! ME T.]m.343.4090���r445C41M 91F10. pwG.0 1505 ¢ F.b..rry 14,401701] 1300 LA VLRNL WAY. PALM SPRINGS. CA 92254 P K. Left Elevation-New Addition Right Elevation-Existing Building L I Rear Elevation-Existing and New IT TO now T 6'r.o. . 5'T.Q VIU WALL } - I sF.. Wit,Yad New Addibm wfiffi RUTAIN Front Elevation-Existing and New Schematic Exterior Elevations - SD3. 1 p INTERACTIVE DESIGN CORPORATION r CITY OF PALM SPRINGS - FIRE STATION #4 T.' 323AM UVISO, ���..T.)E0.343.199p I502 �� r 1—r 14,9017 LA VLRNL WAY, PALM SPRINGS, CA 92264 N� 1. AO !t Existing Fire Station#4 from Marion Way -10 UWA Well Site Existing Fire Station#4 from La Verne Marion Way Street Elevations R RIDGE:+/•16' EVE+l-I I' 8'(N) (N)TOR:+ID'-4" (N)TOR*12'-6' (E)TOR:+IT (E(TOR:+10'-4' 4'-S(E) WALL WALL HEIGHT HEIGHT x EG*M a w GEN- M X +M5.8B(EG) _Ljj+,��� POOL OL �- /6'/ / NEW UTILITY YARD / / NEW ADDITION i REMODEL OF REMODEL OF / AND NEW FENCE CREW QUARTERS EXISTING APPARATUS SHOP.DECON R TURNOUT a CERT SINGLE FAMILY RESIDENCES NEW ADDITION AND REMODEL ` ADJACENT-SOUTH TO CITY OF PALM SPRINGS FIRE STATION 4 / Proposed Site Section Existing Panoramas and Schematic Site Section - SD3. 1 I.N..I.INTERACTIVE DESIGN CORPORATION CITY OF PALM SPRINGS - FIRE STATION #4 ='• 91262 TO E0343_ C:LFYxuG ,11505 017 o is ID a 66:u�ry 11 4011 1300 LA VLRNL WAY. HALM SPRINGS, CA 92264 ATTACHMENT 3 51 CITY OF PALM SPRINGS PLANNING COMMISSION MINUTES February 22, 2017 Council Chamber, City Hall 3200 East Tahquitz Canyon Way Palm Springs, CA 92262 CALL TO ORDER: Chair Calerdine called the meeting to order at 1:30 pm. ROLL CALL: Planning Commission: Present This Meeting: Commissioner Donenfeld, Commissioner Hirschbein, Commissioner Hudson, Commissioner Lowe, Commissioner Middleton, Vice-Chair Weremiuk, Chair Calerdine Absent This Meeting: None. Staff Present: Planning Director Fagg, Deputy City Attorney Daudt, Planning Administrative Coordinator Hintz, Associate Planner Mlaker Architectural Advisory Committee: Present This Meeting: Member Fredricks, Member Loc kyer, Member Miller, Member Purnel, Member Rotman, Vice-Chair Cassady Excused This Meeting: Secoy-Jensen Abstained This Meeting: Chair Song REPORT OF POSTING OF AGENDA: The Agenda available for public access at the City Hall exterior bulletin board (west side of Council Chamber) and the Planning Services counter by 4:00 pm on Thursday, February 16, 2017. ACCEPTANCE OF THE AGENDA: The Agenda was accepted, as presented. 52 Pla"coffmssbn Minutes FeGuary 22,2017 coy of Palm sores PUBLIC COMMENTS: Chair Calerdine opened public comments and with no speakers coming forward public comments was closed. 1. JOINT MEETING WITH THE ARCHITECTURAL ADVISORY COMMITTEE 1A. CITY OF PALM SPRINGS REQUESTING APPROVAL OF A MAJOR ARCHITECTURAL APPLICATION FOR A 2,820 SQUARE-FOOT ADDITION AND RENOVATIONS TO FIRE STATION #4 LOCATED AT 1300 LA VERNE WAY, ZONE CU (CASE 3.4012 MAJ). (GM) Planning Director Fagg provided an overview of the proposed addition as outlined in the staff report. Mr. Fagg pointed-out that Chair Song is a part of the design team and will not be participating in the discussion and vote on this project. Public Comments: MARIA SONG, Interactive Design, project architect, introduced the design team and provided details on the design concept. RUEL YOUNG, Interactive Design, partner, described the existing building and integration of the proposed addition. HUGH KAPTUR, original architect of fire station, stated that his goal was to come up the with the elevation design to match the existing architecture. Member Purnel requested clarification on the existing landscape and how it relates to the new plantings. He questioned if the existing palms could be relocated? (no) Member Purnel suggested balancing the taller trees (right side) with the smaller trees (left side) and asked about the new plantings blending in with the existing landscaping especially in front of the new structure. Member Lockyer requested clarification on: • The palms. • Existing landscape • The landscape on the north side. Member Pumel questioned how the landscape is being addressed near the dining/kitchen area. Member Lockyer commented that the planting plan looks light and questioned the urgency of this project. 2 53 planning Commission WnWos February 22,2017 City of Palm Springs Member Pumel noted the minimalist approach and is not looking at adding more landscaping. He suggested organizing the plantings a little more simple with less groupings and spread-out at some key areas (private spaces near the kitchen area) to embrace the footprint of the building. He thinks the materials and sizes are appropriate. Member Lociryer agreed and suggested engaging the outdoor/living (north side of kitchen) area. Member Pumel considered the budget for the project and suggested maximizing what's there and utilizing other plantings on the site. Member Fredricks commented that the step-down plantings proposed outside of the crew quarters could provide privacy without having to be a step-down planting - one row of material may be sufficient instead of 3 and the other 2 rows could go someplace else. In certain areas this may be more effective especially around this building. Member Pumel cautioned about distributing the new plantings so that it becomes a sense of completeness and not an added style. M/S/C (Pumel/Fredricks, 6-1-1 absent Lockyer, recused Song) Approve as presented with the following comments: 1. Re-distribute the new plantings to incorporate with the existing landscaping. 2. A recommendation to redistribute the plantings to the west and south yards between the indoor and outdoor spaces. The Planning Commission continued with the remainder of the meeting. PUBLIC COMMENTS: Public comments was opened and with no speakers coming forward was closed. 1A. CITY OF PALM SPRINGS REQUESTING APPROVAL OF A MAJOR ARCHITECTURAL APPLICATION FOR A 2,820 SQUARE-FOOT ADDITION AND RENOVATIONS TO FIRE STATION #4 LOCATED AT 1300 LA VERNE WAY, ZONE CU (CASE 3.4012 MAJ). (GM) Technical ouestions: Commissioner Donenfeki verged the following: • Is the hedge on the residential side of the property? • Was consideration given to improve the wall? (A coat of paint in an appropriate color would enhance this area.) • Will the generator be seen by the owner to the west? (existing oleanders are 9 feet tall). 54 Planning combston A&AUtes Febrouy 22.2017 CO or Palm Springs Vice-Chair Weremiuk spoke in favor of the architecture and verified the following: • Is the existing parking in the rear adequate for the fire crew? • Will a new irrigation and controller be provided for the new landscaping? (yes) Commissioner Middleton spoke in favor of the project and verified the following: • Is it more expensive to preserve the existing building instead of constructing a new building? (yes) She is in favor of the City spending the additional costs to preserve the building. • Were all the neighbors contacted? • Was a neighborhood outreach conducted? • It would be beneficial to provide a 500 foot radius notification to surrounding neighbors. • Status of the public bench. Commissioner Hudson commented that it's a great project especially to have the original architect come back to design the new building. He verged and commented on the following: • Is there a master plan for the fire station to address future growth? • Encourage the City Council to utilize different funding opportunities such as Measure J funds to get the best project and possibly phase it out in terms of funding (i.e. buffering the adjacent properties to the west) • Existing roll-up doors (panelized with windows) and new solid roll-up door do not match. Commissioner Hirschbein requested clarification on the diversion of the pedestrian sidewalk. He spoke in favor of the proposed project and thinks the building Is great. ACTION: Approve with Conditions subject to: 1. Conditions imposed from the AAC review. 2. An irrigation controller shall be installed. 3. if feasible, the existing perimeter wall on the west property line shall be repaired or painted. If funds are not available for repair and painting, the project shall be submitted to the Measure J Commission for funding consideration. 4. If feasible, a bench shall be provided adjacent to the public sidewalk along the south frontage line of the property. If funds are not available for the bench, the project shall be submitted to the Measure J Commission for funding consideration. 5. An AAC Landscape Subcommittee shall be appointed by Vice-Chair Cassady for final review. Motion: Vice-Chair Weremiuk, seconded by Commissioner Lowe and unanimously carried on a roll call vote. 4 55 Phoning Canmission Minutes February 22,2017 City of Patin Springs AYES: Chair Calerdine, Vice-Chair Weremiuk, Commissioner Donenfeld, Commissioner Hirschbein, Commissioner Hudson, Commissioner Lowe, Commissioner Middleton ADJOURNMENT: The Architectural Advisory Committee adjourned at 2:37 pm to the next regular meeting at 3:00 pm on Monday, March 20, 2017, Council Chamber, 3200 E. Tahquitz Canyon Way. A recess was taken at 2:37 pm. The meeting reconvened at 2:45 pm. 2. CONSENT CALENDAR: 2A. APPROVAL OF MINUTES: JANUARY 25, 2017 ACTION: Approve, as presented. Motion: Commissioner Middleton, seconded by Commissioner Donenfeld and unanimously carried on a roll call vote. AYES: Chair Calerdine, Vice-Chair Weremiuk, Commissioner Donenfeld, Commissioner Hirschbein, Commissioner Hudson, Commissioner Lowe, Commissioner Middleton PUBLIC COMMENTS: None. 3. PUBLIC HEARING: 3A. CITY OF PALM SPRINGS FOR A ZONE TEXT AMENDMENT RELATING TO THE CRITERIA AND PROCEDURES FOR THE REVIEW OF EXTENSION OF TIME APPLICATIONS (CASE 5.1405 ZTA). (FF) (CONTINUED FROM THE FEBRUARY 8, 2017 MEETING.) Planning Director Fagg summarized the proposed changes by the Commission as outlined in the staff report. Commissioner Middleton commented that previous discussion was made that City Council during a time of recession or economic downturn could declare a suspension on the time-limits to allow all projects to have a greater amount of time. It has some advantages because it requires the City Council to make the findings and treats all 5 56 Punning Commission Minutes February 22.2017 City or Palm Springs projects equally. (Planning Director responded that the City Council retains the ability to modify any ordinances at any point.) Vice-Chair Weremiuk requested commented on: • D.5- remove the word "any"for extenuating circumstances. • Maps and PDD's (Planned Development Districts) should be specifically mentioned in this ordinance. Commissioner Donenfekd said he did research outside the Coachella Valley and found that most of the jurisdictions have a limitation on the number of extensions with respect to entitlements. He provided language for discussion and consideration for the Commission to incorporate into the proposed ordinance. Chair Calerdine opened the public hearing: GRETCHEN GUTIERREZ, Desert Valley Builders Association, chief executive officer, urged the Commission to move forward with the 5 (five) year time limit and requested further definition on the "exceptions" -they are undefined in the current ordinance. She indicated that the building industry has not caught up and is still in the process of recovering from the last downturn; and requested sensitivity to the existing market conditions. ADAM TEIXEIRA, believes time extensions should be used in a cautious manner and keep the projects moving forward as planned. No additional funding should be received unless the projects have been approved by the City Council. There being no further speakers the public hearing was closed. Commissioner Middleton said this is one of the most Important things the Commission has worked on. She thinks the constant extensions of time have been an issue to the neighbors and the new neighbors do not have an opportunity to weigh in on projects that may have significant impact and entitlements should not be forever. She is pleased that they are ready to take steps to limit the amount of time someone has to build on their project. She agrees with Commissioner Donenfekd that the burden of proof should be on the applicant and they should have a convincing reason for continuing. Vice-Chair Weremiuk stated that she likes Commissioner Donenfeld's drafted language and would like see A-G included instead of 1-5 and likes the burden of proof language. She would like to see language that references how maps are governed and feels most comfortable with the 2 year time extensions. Commissioner Hirschbein thanked Commissioner Donenfeld for bringing forth the proposed text to the Commission and feels a total of 4 years is sufficient for a project to get started. 6 57 Planning Commisalon Mkwtes February 22,2017 city d Patin Springs Commissioner Lowe appreciated the research provided by Commissioner Donenfeld and agrees the burden of proof should be on the applicant. He suggested that item 3c "there have been no significant changes to the proposed project or to areas within the geographic proximity of the proposed project . . ." should include "that negates the appropriateness of the project". He thinks a time limit of 7 years is too long and is okay with 2 -4 years. Chair Calerdine requested clarification if a time extension is required for a phased project that will be built over a series of time. ACTION: Continue to the meeting of March 8, 2017 to allow staff to incorporate the changes as discussed and bring back an amended resolution for final review. Motion: Vice-Chair Weremiuk, seconded by Commissioner Lowe and unanimously carried on a roll call vote. AYES: Chair Calerdine, Vice-Chair Weremiuk, Commissioner Donenfeld, Commissioner Hirschbein, Commissioner Hudson, Commissioner Lowe, Commissioner Middleton PLANNING COMMISSION REPORTS, REQUESTS AND COMMENTS: Chair Calerdine requested information on how to process developments in light of the recent news at City Hall. PLANNING DIRECTOR'S REPORT: None. ADJOURNMENT: There being no further comments the Planning Commission adjourned at 3:26 pm to Wednesday, March 8, 2017, at 1:3D pm, City Hall, Council Chamber, 3200 East Tahquitz Canyon Way. IFn anF a AICP Director of Planning Services 7 58 ATTACHMENT 4 59 BID SUMMARY Bid Opening: MARCH 15, 2018 ARCHICO HAL HAYS DALKE & SONS OAKVIEW ITEM DESCRIPTION QUANTITY UNIT DESIGN BUILD CONST. INC CONST. INC. AMOUNT AMOUNT AMOUNT AMOUNT BASE BIRENOVAD ION & ADDITION OF FS#4 1 LS $3,740,000.00 $4,058,882.00 $3,982,680.00 $4,078,000.00 BID SCHEDULE ADD 1 TRASH & FUEL ENCLOSURE 1 LS $53,000.00 $25,970.00 $138,000.00 $87,000.00 BID SCHEDULE ADD 2 LANDSCAPING AND LIGHTING 1 LS $58,000.00 $103,365.00 $113,000.00 $85,000.00 BID SCHEDULE ADD 3 METAL CLADDING OF BEAMS 1 LS $55,000.00 $44,920.00 $138,000.00 $86,000.00 BID SCHEDULE ADD 4 SEISMIC WARNING SYSTEM 1 LS $36,000.00 $144,020.00 $204,000.00 $192,000.00 BID SCHEDULE ADD 5 FS#3 SAND/OIL SEPARATOR 1 LS $33,000.00 $9,430.00 $45,000.00 $96,000.00 TOTAL BASE BID SCHEDULE+ADDITIVES $3,975,000.00 $47386,587.00 $4,620,680.00 $4,624,000.00 1 2 3 4 ATTACHMENT 5 61 ONESF Building Our Future _ F-Pt onesan#rancisco.or MOP- er s 2018 Annual Infrastructure Construction Cost Inflation Estimate October 16, 2017 ONESF Annual Infrastructure Construction Cost Building Our Furore Inflation Estimate (AICCIE) Today's Action item: Adopt the AICCIE for CY 2018 AICCIE: projected rate of construction cost escalation for the upcoming calendar year, used to: 13 Forecast costs for the 2-Year Capital Budget & 10-Year Capital Plan 13 Annually adjust developer impact fees o Update FRRM and other city forecasting tools G7 Cry ONESF AICCIE Recommendation Building Our Future CY2018 i 0 ORCP recommends an AICCIE of 6.001n for CY 2018 o Construction still booming even as slowdown looms Historical AICCIE 7.0% 6.0% 6.0% 5.0% 5.0% 5.00% 5.0% 4.5% 4.0% 4.0% 3.3% M.00 3.0% 2.0% 1.0% -- 0.0% o, 2011 2012 2013 2014 2015 2016 2017 2018* *pending CPC acceptance ONESF Building Our Future Local Market Reality "The health of the local economy is driving record amounts of construction , resulting in more work that the labor market can easily perform. This is causing escalation in excess of labor and material increases." Source: Saylor Consulting City of San Francisco Construction Cost Escalation Estimate 9126117 ONES Building Our Future Escalation Indices DescriptionConstruction Index , Change in costs of non-residential building Turner Building Cost Index construction nationwide 1.6% 2.1% 4.1% 4.4% 4.5% 4.8% 4.2% Change in output price of new non-residential BLS New Construction PPI construction 2.8% 2.9% 1.9% 3.1% 1.7% 0.6% 3.6% Change in costs of price for work done to maintain BLS Maintenance Contractor PPI and repair non-residential buildings 2.2% 1.9% 1.7% 2.8% 2.0% 1 .4% 3.0% BLS SF Metro CPI Change in cost of local cost of consumer goods 2.9% 2.8% 2.0% 3.0% 2.6% 3.1% 3.4% BLS SF Metro Employment Cost Change in employment cost (averages Total Index Compensation and Wages Salaries) - - - 4.5% 2.2% 2.2% 5.8% ENR CCI - San Francisco Change in SF common labor and materials 2.8% 1.7% 5.3% 4.9% 2.4% 3.6% 4.2% ENR BCI - San Francisco Change in SF skilled labor and materials 6.0% 1 .5% 3.7% 3.0% 2.6% 3.7% 4.8% Change in construction bid cost for an indexed TBD Consultants Bid Index building project scope in SF 14..% 1.6% 6.4% 4.2% 1 2.5% 5.0% 5.7% Local Expert Average Estimated cost escalation rate for the coming year - - - - 5.1% 5.1% 6.1% City of SF estimate for escalation in the calendar AICCIE year listed 3.0% 3.25% 4.0% 4.5% 5.0% 5.0% 6.0% 0 2017 average across all listed indices: 4.46% cn0 2017 average across all local indices (shaded rows): 4.91 % ONESF Building Our Future 2017 SF Experts Projected Escalation 2017 2016 Organization Estimate Estimate Jacobs 7.6 6.0 Clark 7 N/A Webcor 7 5.5 Cumming Construction 6 5 M. Lee Corporation 6 5.5 TBD Construction Consultants 5.7 5 Leland Saylor Associates 4.8 4 Pankow 4.7 5.5 Industry experts are estimating SF 2017 escalation in the range of il .7 — 7.6% Average: Q: -.1 ONESF Building Our Future Contractor/Project Manager Perspective Labor capacity is just now reaching pre-recession market increases. There is hesitation to add capacity as fast as the market is growing. Many projects are struggling to get a minimum number of bidders, which is driving short term bid spikes. With so much work to bid, subcontractors can choose to be selective and only bid the highest margin work. Developers can find financing at historically low interest rates and banks have liquid,` to Ic 1. Materials pricing may go even higher with the vast amounts of construction as the recovery from recent natural disasters. Cn Cn ONESF Building Our Future Contractor/Project Manager Perspective r " In this economy, the public sector will struggle to attract competitive bids. The procurement process of favoring lump sum bids with many bid alternates will struggle to attract a competitive pool of contractors." °� - TBD Consultants ONES Building Our Future Global Construction Costs Top 10 Most Expensive Global Construction Markets (Cost per Square Meter in $USD) S4,000 S3,549 S 3,500 $3,000 $2,500 $2,000 S 1,500 - S 1,000 $500 $- UK North Sydney Dublin UK South Seattle London Hong Zurich San New York Kong Francisco In 2017, San Francisco passed Zurich and London to claim #2. Source: Turner & Townsend International Construction Market Survey 2077 ONESF Building Our Future National Economic and Sector Growth Economic recovery continues o GDP growth in 02 2017 of 3. 1 % annual rate, the 1 3th consecutive quarter of growth o Overall US unemployment: 4.4% in August 2017 (4.9% last year) Construction activity still strong but with signs of slowing o National construction industry unemployment: 4.7% (5. 1 % last year) o Construction spending up 1 .8% YOY, just 5.9% below 2006 peak o Nonresidential spending slipped in 2017 for the second consecutive year o Dodge Momentum Index up 6.9% YOY o Expected low-cost capital over the next year, but construction lending is limited F ONESF Building Our Future Local Construction Cycle Perspective Some flattening in project pipeline, in I line with national trend. 1xtti W x San Francisco is the second ranked office construction market nationally. I` M& - - I - San Francisco has the second highest rental rate nationwide. Continued priority on building affordable housing likely to continue. rW� Sources: SF Planning Department Pipeline Data, JLL US Construction Perspective Q2 2017, various news reports on office space and housing need ONESF Building Our Future Local Labor Considerations Persistent Construction Increased Boom Labor costs availability SF unemployment: 3.9%, well below national level of 4.4% (August 2017) SF area construction employment up 6.2% from 2016 Shortages in specialized subcontractors and labor 36.9% higher construction labor hourly wage than national average w Sources: Cumming Market Study 03 2076, BLS SF Area Economic Summary, BLS Employment Cost Index by Area , and BLS Labor Force Statistics from the Current Population Survey ONE SF Building Our Future SF Planning Pipeline Statistics Projects in Pipeline 1 ,021 11299 11442 2015 2016 2017 YOY Housing Construction Growth YOY Commerical Construction Growth (K units) (M sgft) 80 —_ 30 _._._. 70 -- — 63.4 63.6 25 24.3 2.10 24.6 60 s0 - 20 40 - — 75 - — 30 to - 6.7 20 _. _ 4.7 5.3 10 7.3 7.3 B_6 5 0 0 Net New Housing in Pipeline Net New Housing under Net New Commercial in Net New Commercial under Construction Pipeline Construction ■ 2015 M 2016 0 2017 ■ 2015 2016 2017 Source: SF Planning Department Statistics, received 8129116 ONESF Building Our Future Impact of # of Bids on Costs SF is in the same cost multiplier band as last year, at approximately 3 average bids per construction project. Journal . Engineering : . y Area, 2015) . . # of Bids % Differential # of Bids Low Bid Deviation From Estimate (estimate vs. bid) 1 1 .15 1 +25% to 50% Current 2 1 .1 1 2-3 +10% to 25% SF Market 3 1 .07 4-5 0% to 10% 4 1 .01 6-7 0% to -10% 5 0.95 8 — 10 -10% to -20% 6 0.91 Source. Saylor Consulting Market Trends 2075 Construction Forecast 7 0.89 `1 8 0.88 Source: Cumming Construction Economic Forecast; from: Carr, Paul G., P.E., M.ASCE, "Investigation of Bid Price Competition Measured through Prebid Project Estimates, Actual Bid Prices, and Number of Bidders", Journal of Construction Engineering and Management, 2005 4NESF Building Our Future Local Private Industry Employment Cost Index 0 Continued rise in Wages and Salaries. Benefits increasing in 2017 after decreasing last year. Annual % Change in SF Metro Area Employment Costs 12% 10% B% 6.2% 6% 5% 4% 2% 0% -2% -4% -6% Wages and Salaries Total Benefits ■ 2015 mm2016 2017 o� Source: Bureau of Labor Statistics Employment Cost Index by Area for San Francisco-San Jose-Oakland ONE Building Our Future National New Construction Cost Indices Steeper growth in all categories compared to last year. Annual % Change in BLS New Construction Cost Indices ado a.c Ajb oo D.0ME) -1.00/0 Industrial Warehouse School Bldg Office Bldg Healthcare Average Bldg Bldg Bldg ■ 2015 rM 2016 z 2017 Source: Bureau of Labor Statistics hffp:/Zdafa.bis.gov/dafa, Industry and Commodity Data ONESF Building Our Future National Maintenance Contractor Cost Indices Moderate increases across all categories. Annual % Change in BLS Maintenance Contractor Price Indices e.0% -------- 5.0% 4.0% 3' 3.0% 2.0% rV °ISo 1.0% 0.0% 7U- -2.00/0 _ Plumbing Roofing Bldg Electrical Concrete Average HVAC Maintenance ■ 2015 2016 2017 00 Source: Bureau of Labor Statistics hftp://dafa.bfs.aoyIdato, Industry and Commodity Data ONE Building Our Future Materials Costs — Special Concerns o Volatile prices in certain materials o Concrete o Hot rolled bars o Plates and structural shapes 13 Building wire and cable Subcontract trade shortages o Mechanical o Welders o Electrical o Plumbers o Curtain wall o Pipefitters o Steel erectors 0 Sheet metal workers Significant backlog at factories and mills nationally o Curtain wall and elevators 1 2- 1 8 months lead time �a ONESF Building Our Future Local Sector Forecast --)rSF CURRENT MAJOR PROJECTS ($500+M) o Annual construction volume forecast to grow 9.6% in 2017. Treasure Island p Currently in the midst of sixth consecutive 1500 Mission annual construction growth rate increase Mission Rock Chase Center D Annual construction volume forecast to hit India Basin $40.0B in 2017, exceeding 2005 peak Prologis SF Gateway 13 Volume surge still led by residential sector Schlage Lock Executive Park 0 Expected volume decrease (-3.3%) from Hope SF Sunnydale 2018 to 2019. Flower Mart SFO — Terminal 3 K-�— 'j Source:Cumming Quarterly Construction Market Report 02 2077 ONESF Building Our Future Relevant Legislation 25% Affordable Housing Requirement (as of June 201 6) Public Health & Safety Bond (approved June 2016) Schools and BART Bonds (approved Nov. 201 6) Prop M Exemption for Candlestick Point and Hunters Point (approved Nov. 2016) California State Housing Bond (201 8 Ballot) Seawall Fortification Bond (201 8 Ballot) Continued 30% Local Workforce Requirement Mayoral Executive Directive to Increase Housing Production ONESF Building Our Future SF Debt Program and Enterprise Fund Projects Enterprise Projects Central Subway Transit Optimization Program Pier 70 Sewer System Improvement Program SFO On-Site Hotel and Terminal 3 f.01m; 2008 and 2012 Neighborhood Parks & Open Space 2010 and 2014 ESER 2011 Road Resurfacing & Street Safety 2014 Transportation 2015 Affordable Housing 2016 Public Health & Safety Moscone Expansion ONESF Building Our Future Conclusion o Strong demand continues to be major construction cost escalation driver o Bidding environment remains favorable for contractors subcontractors 13 Labor: high demand, tight supply 0 Subcontractor trades continue to increase profit margins 0 Moderate increases in costs for most materials o Few bids coming in Local experts are using 2017 escalation rates of 4.2% to 7.6% CPP's recommendation of 6.0% is in line with experts' predictions. It is higher than cost and material indices suggest on their own due to the strong effects of high activity, low bid counts, limited locally available labor resources, and contractor selectivity. CC co ONESF Building Our Future Questions or Comments? ONESF Q Se„< About Us Capital Plan Capital Budget Capital Planning Committee Data+Resources Resilient SF Contact Us it iY b1 • �3 IRW a 4 "`vvv ONESF BuildingOur Future t There's only one Salt Francisco, Let's take care of it. The Office of Resilience and Capital Planning is the City and County of San Francisco's program to plan and finance projects that strengthen the integrity and resilience of San Francisco's infrastructure.neighborhoods.and residents. 00 Capital Plan Capital Budget Capital Planning Committee The Plan captures the City s major infrastructure The budget Arts the Plan into action by allocating The Capital Planning Committee ICPQ makes projects for the next ten years and recommends funding owr the next twn years for projects recommendations on capital projects to the funding levels based on priority and avallahllity e:nmmended'n the Plan. Mayor and Board of Supervisors regarding capital for each prolect plans.projects,and funding. 0 Find us @ www.onesanfrancisco.org ONE SF Building Our Future Methodology Reviewed cost inflation data, market trend analyses, employment data, and a variety of national, state and local commercial and institutional construction cost inflation indices to: o Understand economic conditions o Identify inflation trends for construction related materials and services E3 Gauge San Francisco's current construction market Resources Used: o Major construction and construction-related cost indices o National and local employment data from BLS 13 Market reports from industry experts o Conversations with project managers, construction consultants/economists, and those working in the field o Public reports of local construction activity cn cl ONEF Building Our Future Economic Trends—Global Continued global construction growth expected overall Timetric's CIC Global Construction Outlook 2021 3 % CAGR for the period 2017-21 BMI Research Global Infrastructure Report 2017 3.83% forecasted annual growth 2017 PWC Global Construction 2030 3.9% CAGR through 2030 4010W Turner & Townsend International Construction Market Survey 3.5% Forecasted construction cost inflation 2017 Increasing interest rates Divergent country trends a Continuing long-term opportunities in emerging countries a Investments in infrastructure being postponed in oil exporting countries Risks a Policy uncertainty (US regulatory policy, Brexit) remains high a In China, failure to address financial sector risks and curb excessive credit growth CIO could result in an abrupt growth slowdown C, a Rollback of financial regulation could have negative repercussions for global stability ONESF Building Our Future Materials Costs — Combined Categories Beginning to grow at faster pace after decreases in previous years Annual Rate of Change in Construction Input Categories 0.0% -10.0% -20.0% -30.0% -40.0% 2009 2010 2011 2012 2013 2014 2015 2016 2017 00 —40—Construction Components f-Fuel&Power —0--Matedals&Supplies Average Source: Bureau of Labor Statistics hfto://dafa.bls.gov/data, Industry and Commodity Data ONES Building Our Future Materials Costs — Individual Commodities Select Fuel & Power PPI Trends Select Materials & Supplies PPI Trends 400.0 -- — 400.0 350.0 ----_._ __— ..___._-._.....___-_- 350.0 -- 300.0 300.0 250.0 _.._ ---.— 250.0 200.0 - 200.0 -In r9 150.0 - --- - ----- - - 150.0 100.0 100.0 _ 50.0 - 50.0 0.0 0.0 OQ ♦O �� �� tea' �b 1h �b �� O� OQ �O �� �� �' �D �� ,b —Crude Petroleum —Lumber(a di) —Iron&Steel —Gas(adi) Steel Mill Products —Natural Gas —Metal &Metal Products —No.2 Diesel Fuel Unprocessed Nonfood Materials (adi) � Industrial Electric Power Inter Materials Supplies and Components(adi) 00 —Finished Consumer Energy Goods (odi) —Fuels&Related Products&Power Source: Bureau of Labor Statistics hffo://data.bls.gov/data, Industry and Commodity Data ATTACHMENT 6 89 AGREEMENT (CONSTRUCTION CONTRACT) THIS AGREEMENT made this 4th day of April, 2018, by and between the City of Palm Springs, a charter city, organized and existing in the County of Riverside, under and by virtue of the laws of the State of California, hereinafter designated as the City, and Archico Design Build, Inc. a California corporation, hereinafter designated as the Contractor. The City and the Contractor, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE 1 -- THE WORK For and in consideration of the payments and agreements to be made and performed by City, Contractor agrees to furnish all materials and perform all work required to complete the Work as specified in the Contract Documents, and as generally indicated under the Bid Schedule(s)for the Project entitled: FIRE STATION NO. 4 REMODEL AND EXPANSION CITY PROJECT NO. 15-25 The Work comprises to remodel and expand the existing building by approximately 2,820 square feet to address separation of sleeping quarters, decontamination areas, and general ADA compliance issues. Fire Station No. 4 is located at 1300 S. La Verne Way, situated at the northwest corner of E. Marion Way and S. La Verne Way. ARTICLE 2 -- COMMENCEMENT AND COMPLETION The Work to be performed under this Contract shall commence on the date specified in the Notice to Proceed by the City, and the Work shall be fully completed within the time specified in the Notice to Proceed. The City and the Contractor recognize that time is of the essence of this Agreement, and that the City will suffer financial loss if the Work is not completed within the time specified in Article 2, herein, plus any extensions thereof allowed in accordance with applicable provisions of the Standard Specifications, as modified herein. They also recognize the delays, expense, and difficulties involved in proving in a legal proceeding the actual loss suffered by the City if the Work is not completed on time. Accordingly, instead of requiring any such proof, the City and the Contractor agree that as liquidated damages or delay(but not as a penalty), the Contractor shall pay the City the sum specified in Section 6-9 of the Special Provisions for each calendar day that expires after the time specified in Article 2, herein. In executing the Agreement, the Contractor acknowledges it has reviewed the provisions of the Standard Specifications, as modified herein, related to liquidated damages, and has made itself aware of the actual loss incurred by the City due to the inability to complete the Work within the time specified in the Notice to Proceed. SONORA ROAD STORM DRAIN IMPROVEMENTS CITY PROJECT NO. 16-12 AGREEMENT FORM DECEMBER 14,2017 AGREEMENT AND BONDS-PAGE 1 90 ARTICLE 3 -- CONTRACT PRICE Bid Schedule and Additive No. 1, 2, 3, 4, 5 The City shall pay the Contractor for the completion of the Work, in accordance with the Contract Documents, in current funds the Contract Price(s) named in the Contractor's Bid Proposal and Bid Schedule(s), and any duly authorized Construction Contract Change Orders approved by the City. The amount of the initial contract award in accordance with the Contractor's Bid Proposal is Three Million Nine Hundred Seventy Five Thousand Dollars and Zero Cents ($3,975,000). Contractor agrees to receive and accept the prices set forth herein, as full compensation for furnishing all materials, performing all work, and fulfilling all obligations hereunder. Said compensation shall cover all expenses, losses, damages, and consequences arising out of the nature of the Work during its progress or prior to its acceptance including those for well and faithfully completing the Work and the whole thereof in the manner and time specified in the Contract Documents; and, also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the Work, suspension of discontinuance of the Work, and all other unknowns or risks of any description connected with the Work. ARTICLE 4--THE CONTRACT DOCUMENTS The Contract Documents consist of the Notice Inviting Bids, Instructions to Bidders, the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations, the accepted Bid and Bid Schedule(s), List of Subcontractors, Local Business Preference Program — Good Faith Efforts, Non- Discrimination Certification, Non-Collusion Declaration, Bidder's General Information, Bid Security or Bid Bond, this Agreement, Worker's Compensation Certificate, Performance Bond, Payment Bond, Standard Specifications, Special Provisions, the Drawings, Addenda numbers 1 to 5, inclusive, and all Construction Contract Change Orders and Work Change Directives which may be delivered or issued after the Effective Date of the Agreement and are not attached hereto. ARTICLE 5 -- MUTUAL OBLIGATIONS For and in consideration of the payments and agreements to be made and performed by the City, the Contractor agrees to furnish all materials and perform all work required for the above stated project, and to fulfill all other obligations as set forth in the aforesaid Contract Documents. City hereby agrees to employ, and does hereby employ, Contractor to provide the materials, complete the Work, and fulfill the obligations according to the terms and conditions herein contained and referred to, for the Contract Price herein identified, and hereby contracts to pay the same at the time, in the manner, and upon the conditions set forth in the Contract Documents. SONORA ROAD STORM DRAIN IMPROVEMENTS CITY PROJECT NO. 16-12 AGREEMENT FORM DECEMBER 14,2017 AGREEMENT AND BONDS-PAGE 2 91 Contractor specifically acknowledges and agrees to be bound by the Wage Rates and Labor Code requirements specified in the Contract Documents, including the requirement to furnish electronic certified payroll records directly to the Labor Commissioner (via the Division of Labor Standards Enforcement), and shall pay the general prevailing rate of per diem wages as determined by the Director of the Department of Industrial Relations of the State of California. ARTICLE 6 -- PAYMENT PROCEDURES The Contractor shall submit Applications for Payment in accordance with the Standard Specifications as amended by the Special Provisions. Applications for Payment will be processed by the City Engineer as provided in the Contract Documents. ARTICLE 7 -- NOTICES Whenever any provision of the Contract Documents requires the giving of a written Notice between the parties, it shall be deemed to have been validly given if delivered in person to the individual or to a member of the firm or to an officer of the corporation for whom it is intended, or if delivered at or sent by registered or certified mail, postage prepaid, to the last business address known to the giver of the Notice. ARTICLE 8 -- INDEMNIFICATION The Contractor agrees to indemnify and hold harmless the City, and all of its officers and agents from any claims, demands, or causes of action, including related expenses, attorney's fees, and costs, based on, arising out of, or in any way related to the Work undertaken by the Contractor hereunder. This Article 8 incorporates the provisions of Section 7-15 "Indemnification," of the Special Provisions, which are hereby referenced and made a part hereof. Prevailing Wages. Contractor agrees to fully comply with all applicable federal and state labor laws including, without limitation California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq. ("Prevailing Wage Laws"). Contractor shall bear all risks of payment or non-payment of prevailing wages under California law, and Contractor hereby agrees to defend, indemnify, and hold the City, its officials, officers, employees, agents and volunteers, free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. ARTICLE 9 -- CONFLICT OF INTEREST Conflict of Interest. Contractor acknowledges that no officer or employee of the City has or shall have any direct or indirect financial interest in this Agreement nor shall Contractor enter into any agreement of any kind with any such officer or employee during the term of this Agreement and for one year thereafter. Contractor warrants that Contractor has not paid or given, and will not pay or give, any third party any money or other consideration in exchange for obtaining this Agreement. SONORA ROAD STORM DRAIN IMPROVEMENTS CITY PROJECT NO. 16-12 AGREEMENT FORM DECEMBER 14,2017 AGREEMENT AND BONDS-PAGE 3 92 ARTICLE 10 -- NON-DISCRIMINATION In connection with its performance under this Agreement, Contractor shall not discriminate against any employee or applicant for employment because of actual or perceived race, religion, color, sex, age, marital status, ancestry, national origin (i.e., place of origin, immigration status, cultural or linguistic characteristics, or ethnicity), sexual orientation, gender identity, gender expression, physical or mental disability, or medical condition (each a "prohibited basis"). Contractor shall ensure that applicants are employed, and that employees are treated during their employment, without regard any prohibited basis. Contractor's actions and omissions hereunder shall not incorporate any discrimination arising from or related to any prohibited basis in any Contractor activity, including but not limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; provision of benefits, rates of pay or other forms of compensation; and selection for training, including apprenticeship; and further, that Contractor is in full compliance with the provisions of Palm Springs Municipal Code Section 7.09.040, including without limitation the provision of benefits, relating to non-discrimination in city contracting. ARTICLE 11 -- MISCELLANEOUS Terms used in this Agreement which are defined in the Standard Specifications and the Special Provisions will have the meanings indicated in said Standard Specifications and the Special Provisions. No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically, but without limitation, monies that may become due and monies that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. The City and the Contractor each binds itself, its partners, successors, assigns, and legal representatives, to the other party hereto, its partners, successors, assigns, and legal representatives, in respect of all covenants, agreements, and obligations contained in the Contract Documents. SIGNATURES ON NEXT PAGE SONORA ROAD STORM DRAIN IMPROVEMENTS CITY PROJECT NO. 16-12 AGREEMENT FORM DECEMBER 14,2017 AGREEMENT AND BONDS-PAGE 4 93 IN WITNESS WHEREOF, the City and the Contractor have caused this Agreement to be executed the day and year first above written. CITY OF PALM SPRINGS, APPROVED BY THE CITY COUNCIL: CALIFORNIA Date By David H. Ready City Manager Agreement No. ATTEST: By Anthony J. Mejia, MMC City Clerk APPROVED AS TO FORM: By Edward Z. Kotkin City Attorney RECOMMENDED: By Thomas Garcia, P.E. City Engineer SONORA ROAD STORM DRAIN IMPROVEMENTS CITY PROJECT NO. 16-12 AGREEMENT FORM DECEMBER 14,2017 AGREEMENT AND BONDS-PAGE 5 94 CONTRACTOR By: Archico Design Build, Inc., a California Corporation Firm/Company Name By: By: Signature (notarized) Signature(notarized) Name: Name: Title: Title: A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document. (This Agreement must be signed in the above (This Agreement must be signed in the above space by one having authority to bind the space by one having authority to bind the Contractor to the terms of the Agreement.) Contractor to the terms of the Agreement.) State of ) State of ) County of )ss County of )ss On On before me, before me, personally appeared personally appeared who proved to me on the basis of satisfactory who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and is/are subscribed to the within instrument and acknowledged to me that he/she/they executed acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), the same in his/her/their authorized capacity(ies), and that by his/her/their signatures(s) on the and that by his/her/their signatures(s) on the instrument the person(s), or the entity upon behalf instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the of which the person(s) acted, executed the instrument. instrument. I certify under PENALTY OF PERJURY under the I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing laws of the State of California that the foregoing paragraph is true and correct. paragraph is true and correct. WITNESS my hand and official seal. WITNESS my hand and official seal. Notary Signature: Notary Signature: Notary Seal: Notary Seal: SONORA ROAD STORM DRAIN IMPROVEMENTS CITY PROJECT NO. 16-12 PAYMENT BOND 95 DECEMBER 14,2017 AGREEMENT AND BONDS-PAGE 6 ATTACHMENT ? 96 W I LLDAN extending your Engineering reach February 26, 2018 Mr. Tom Garcia, RE Director of Engineering/City Engineer City of Palm Springs 3200 E. Tahquitz Canyon Way Palm Springs, CA 92262 Subject: Proposal for Construction Management Services for the City of Palm Springs Fire Station#4 Remodel and Expansion Project, CP 15-25 Dear Mr. Laurie: Willdan Engineering is pleased to present to the City of Palm Springs this proposal to assist the City in managing the construction of Fire Station #4 Remodel and Expansion Project. The project includes the remodeling and expansion of approximately 2,820 square feet of Fire Station #4 to address separation of sleeping quarters, decontamination areas, and general ADA compliance issues. Our understanding is the City has estimated the project construction cost to be approximately $3 million and construction period of approximately 300 Calendar days (214 Working Days). SCOPE OF SERVICES The City has requested that Willdan provide an individual who will act as the Construction Manager for the City. As such, this individual will be responsible for coordinating all aspects of the construction of the project including those of the City's Building Inspection staff. In providing Construction Management Services for the City's Project, Willdan will act on the City's behalf to ensure the project is constructed in conformance with the construction documents and all applicable codes and regulations, completed within the contractual time requirements, and completed within budget. Willdan will have the additional goal of creating and maintaining a complete "documentation trail" for activities that occur during the construction of the project. Construction Management Services can be summarized in four words: coordination, review, tracking, and reporting. Willdan will coordinate the efforts of the General Contractors in constructing the project and the efforts of the City in accepting the construction and paying for it. Willdan will review all the work as it is constructed and all supporting documentation which establishes the progress of construction including all submittals and reviews and resolutions of all technical data and issues. Willdan will report to the City weekly on the progress of construction and all technical and economic parameters of the project. This weekly status report will include progress photographs. In order to achieve and document the achievement of the goals of QUALITY, SCHEDULE and BUDGET, a systematic set of tasks will be performed by Willdan. The following is a description of those tasks and the approximate sequential order in which they will occur. 1. Familiarization with the Project: Upon being issued a Notice-to-Proceed and as directed by the City, Willdan will review all plans, specification, and estimates (PS&E) prepared by design team and all agreements and permits issued by all parties involved to become thoroughly familiar with the project. Engineering and Planning I Energy Efficiency and Sustainability I Financial and Economic Consulting I National Preparedness and Interoperability 97 562.908.6200 1 600.499.4484 1 fax:562.695.2120 1 13191 Crossroads Parkway North,Suite 405,Industry,California 91746-3443 1 www.wilklan.com City of Palm Springs February 26, 2018 Page 2 After reviewing these documents, Willdan will conduct a walk-through of the site and then meet with the City's Project Manager. 2. Pre-Construction Meeting: Willdan will assist the City's Project Manager in arranging and conducting the pre-construction meeting with the General Contractor. In attendance at the meeting will be the General Contractor, Willdan's project staff, the City's Project Manager, and the design team. The purpose of this meeting will be to: a) review the project protocol and procedures that will be followed; b) review the contract scope of work to ensure that the contractor understands it; c) verify that all contractually required bonds and insurance certificates have been received from the contractor; d) review all inspection requirements, deputy inspection and observations by engineer-of-record; e) review the contractors' proposed work plan and schedule; and f) review the contractors' safety plan. 3. Daily Site Inspections: Willdan will perform daily site quality assurance inspections of the work. These quality assurance inspections will focus on inspecting the work being performed to ensure that the materials and their installation are in conformance with the contract drawings and specifications. These quality insurance inspections will not replace the required Building Department code compliance inspections. Willdan will, as part of its quality assurance inspections, assist the contractor with the coordination of the required Building Department code compliance inspections. In addition to performing and coordinating the inspection of the work, Willdan will review the site for conformance with the General Contractors' safety plan and for site cleanliness. The results of these daily inspections will be documented in a report that will be prepared and submitted to City. In addition to documenting on-going and complete work activities and needed and completed inspections, these reports will also document the number and type of personnel on site, weather conditions, number and type of equipment on site, visitors to the site, and any unusual or pertinent happenings. 4. Non-Conforming Work: During the daily quality assurance inspections, all non-conforming work will be documented via a Non-Conformance Report. These Non-Conformance Reports will be given to the General Contractor and a copy provided to the City. Willdan will maintain a log of the Non- Conformance Reports for each the General Contractors. These logs will document the non- conformance report number, the nature of the non-conformance, the date the report was issued, the resolution and the date of the resolution. 5. Requests for Information: The General Contractor will require clarification as the intent or specific details on the contract drawings. In order to obtain this clarification, the General Contractor will issue a Request for Information (RFI). The RFI's will be submitted by the General Contractor to Willdan. Willdan will review the RFI's for appropriateness and understanding prior to forwarding to the design team. If an RFI can be responded to by Willdan, Willdan will respond to the RFI. Willdan will initiate and maintain a log for the RFIs for the project. The log will document the RFI number, the nature of the RFI, the date the RFI was issued, the date it was forwarded for review, whom the reviewer is, the response to the RFI, the date it was received back from the reviewer and the date it was forwarded to the General Contractor. 6. Material Testing: Willdan's in-house material testing group will provide the required material and compaction testing for the proposed improvements including, underground utilities, footings, parking lot improvements, and other appurtenant work. wu,. 98 COMPREHENSIVE. INNOVATIVE. TRUSTED. City of Palm Springs February 26, 2018 Page 3 7. Submittals: The General Contractor is required to provide submittals consisting of technical data sheets and/or shop drawings for specific components/ materials being installed. The General Contractor will submit the required submittals to Willdan and they will be reviewed by Willdan for completeness prior to forwarding to the design team. As with RFls, Willdan will initiate and maintain a log for the submittals. The log will document the submittal number,the nature of the submittal, the date the submittal was issued, the date it was forwarded to the reviewer, who the reviewer is, the disposition of the submittal, the date it was received back from the reviewer, and the date it was forwarded to the General Contractor. 8. Communications: During the course of the project, various forms of communication will occur—written, electronic (e-mail), or verbal (telephone calls). Willdan will strive to have all communications between the General Contractor and the City and any other entity flow through it. All communications will be documented (telephone calls by notes and a-mails by hard copy printouts) and filed. Copies of all communications will be made available to the City. 9. Weekly Progress Meetings: Willdan will conduct weekly progress meetings with the General Contractor, the City Project Manager, and the design team when needed. These meetings will be held at a fixed time and day of the week. The meetings will review the work completed in the past week and look ahead at the work planned for the next two weeks. All key issues affecting the work will be discussed. The Non-Conformance, RFI and Submittal Logs will be reviewed. Any coordination issues with the City or any other involved agency will be discussed. Detailed notes of the meetings will be taken and documented and provided to all attendees prior to the next meeting. 10. Progress Photographs: Digital photographs documenting all key areas of construction will be taken weekly. The digital images will be stored both electronically and in hard copy. Selected photographs will be included in a weekly status report submitted to the City. 11. General Contractor Monthly Pay Application: The General Contractor will prepare the monthly Application for Payment in the City's required format. The application will be based on the General Contractor's claimed percentage complete for each schedule value in the Schedule of Values contained in the General Contractor's contract. The General Contractor will submit their monthly pay applications to Willdan. Willdan will review the applications and if in disagreement with the General Contractors percent complete of any schedule value, will attempt to resolve the disagreement with the General Contractor. Once agreement is reached or agreement to disagree, Willdan will forward its recommendations for approval of the Application for Payment to the City. Willdan additionally will ensure that included with the Application for Payment will be Conditional Waivers and Releases of Lien upon Progress Payment for the General Contractor and all appropriate subcontractors for that Application for Payment and Unconditional Waivers and Releases of Lien upon Progress Payment for the General Contractor and all appropriate subcontractors for the previous 12. Change Orders: During the course of the project, it is inevitable that the General Contractor will request Change Orders to the contract. The General Contractor will prepare the Request for Change Order and submit it to Willdan. At the pre-construction meeting, the format of any request and the required backup will be discussed. The General Contractor will be expected to provide as detailed backup as necessary to justify their change request, including a breakout of all quantities, material prices, labor hours, labor rates, overhead and profit markups, and any impact on general conditions and schedule. 99 COMPREHENSIVE. INNOVATIVE. TRUSTED. City of Palm Springs February 26, 2018 Page 4 Willdan will review any Request for Change Order. If, after review, Willdan does not agree with the Request, Willdan will negotiate with the General Contractor until agreement is reached. At that time, Willdan will meet with the City to present the Request for Change Order. If all parties are in agreement to the appropriateness of the change order, Willdan will prepare the Change Order for the City's signature. As with RFIs and submittals, Willdan will maintain a log for the Change Orders for the General Contractor. The change order log will document the Change Order number, the nature of the change order, the value of the change order, the date the request was received from the General Contractor and the disposition. This log will also include all identified potential change orders. 13. Public Fundinq Requirements: Because the City's project is being constructed with public funds, there are some special requirements imposed on the General Contractor. The General Contractor and all his subcontractors are obligated to pay "prevailing" wages to all who perform services on the project and they are obligated to employ individuals who have a composite racial and ethnic makeup equal to that of the general population. In order to ensure that this is occurring, Willdan will ensure the Contractor is uploading the required certified payrolls to the DIR website and will conduct periodic reviews of the General Contractor and subcontractor certified payrolls. 14. As-Built Drawings: The General Contractors' contract with the City requires the submission of "red- line" drawings in order to "as-built" them. Willdan will periodically review the General Contractors' "as- built"drawings to verify that they have"red-lined" all field changes/discrepancies. 15. Prolect Close-Out: Willdan recognizes that project close-out is not a simple thing. Project close-out requires a methodical step-by-step review of all completed work and submitted documentation. Project close-out initiates when the General Contractor indicates he is prepared to start close-out procedures. The first focus is on the work completed. Willdan, in conjunction with the City and the General Contractor, will conduct walk-throughs at the "completed" site in order to establish a "punch list". Willdan will then monitor the General Contractors' progress in working off the "punch lists". Once the "punch list" has been completed, a final walk down with the same parties will be conducted to agree on final acceptance of the work at that site. Willdan will assist the design team / City in filing whatever Certificates of Substantial Completion are required when appropriate and obtain all final inspection signoffs. At total project completion, Willdan will obtain all required Unconditional Final Lien Waivers from the General Contractor and their subcontractors. PROJECT TEAM Willdan proposes to provide the required construction management services utilizing Mr. Joe Putrino as our Construction Manager and Mr. Chris Baca as the Project Manager. Mr. Putrino will be assigned as needed to the project. Mr. Putrino will be supported by Mr. Chris Baca on a part-time basis with additional assistance from Willdan's administrative staff. Mr. Putrino will review the project's designs and will develop a plan to complete the project on time and within budget. Subsequently, during the construction of the project Mr. Baca will stay actively involved with the project providing technical oversight and direction to Mr. Putrino as needed. If the event occurs, where for any reason, Mr. Putrino is not available on a given day to provide the required construction management services, Mr. Barry Knutson will perform those duties for that day. 100 COMPREHENSIVE. INNOVATIVE. TRUSTED. City of Palm Springs February 26, 2018 Page 5 RELATED EXPERIENCE Project Name: Construction Management Police Department Remodel Client: City of Palm Springs,California Firm's Role: Design,Building Assistance,Construction Management, Inspection,Materials Testing,Deputy Inspections Lead Project Staff: Chris Baca Project Dates: December 2017 to On-Going The project involves the remodeling of the training center,lobby,and records area,detective bureau,men's and women's locker room. Project Name: New Bus Maintenance Garage and Carport and Corporate Yard Site Improvements Client. City of Ridgecrest,California Firm's Role: Design,Building Assistance, Construction Management,Inspection,Materials Testing,Deputy Inspections Lead Project Staff Mike Bustos Project Dates: 2014-2017 Willdan provided design,bidding assistance,construction management,special inspection, and public works observation services for construction of a new 6,000 SF pre-engineered metal building,designed to serve as a bus maintenance garage for the City's Transit Department at the Corporate Maintenance Yard.The project was constructed in two separate construction contracts. The first contract was a$950,000 design-bid-build project w■ to construct upgrades to onsite utilities,site paving,security,and site access to serve the building being constructed. The Site Improvements Project included extending onsite fire water,potable water,sewer,gas,and electrical facilities to the proposed building site. The . , project also upgraded the site electrical service and relocated a fueling station used by the City's Police Department. The second project was a$2 million design-build project to construct the bus garage structure and carport. The structure included bus maintenance bays,car lifts,air compressor and air drops, mezzanine storage area,motorized overhead roll up doors,and vehicle washing station. The building was also designed to include offices for the City's Street Maintenance Department,with accommodations for site security system monitoring,WiFi,telephone service,kitchen,dispatch room,and restrooms. A new carport was constructed outside the building structure and was designed to accommodate future installation of solar panels on the roof of the carport. Project Name: Heritage Park Aquatics Complex Client: City of Irvine Willdan provided construction management and construction inspection services for this major r new aquatic facility at Heritage Park,involving the City of Irvine,Irvine Unified School District,and ,. Division of the State Ar-chitect.The project includes two 50-meter pools,one 25-yard recreationlinstruction pool;a 13,000-square-foot administration building with locker/shower facilities and conference room;concession area;mechanical,electri-cal,plumbing,filtration _ system,and support facilities;seating for 1,500 spectators;parking lot;and landscape,irrigation, and site improvements. Willdan implemented a customized online construction management pro- gram that brought comprehensive,transparent project delivery and documentation to all stakeholders for this$10 million project. The project was completed on time and within budget.Willdan's construction management scope of work involved: • Constructability reviews&Utility Coordination ■ Review/award of general contractor's contract • RFI management&Submittal management ■ Change order management ■ Construction observation, Schedule Monitoring and control • Progress review meetings, Cost monitoring and control ■ Federal labor compliance monitoring • Review and recommendation of general contrac-tor's monthly payment application ■ Project closeout management _ � /101 COMPREHENSIVE. INNOVATIVE. TRUSTED. �I1/ City of Palm Springs February 26, 2018 Page 6 PROJECT FEE Willdan proposes to perform the required construction management services on a time and materials (T&M), not-to-exceed (NTE) basis. Willdan's proposal is based on the City's 300 calendar day (214 Working Days) schedule. Willdan anticipates an additional four (4) weeks will be required for project closeout. Based on this schedule assumption and the scope of the actual construction, Willdan estimates its T&M NTE fee for these services to be as follows: Chris Baca Joe Putrino Clerical Staff Hourly tal '� :I 1I • 1 I1urly Rate: Hourly Rate: 11 , Project Review 24 24 2 $6,970.00 Technical Oversight 80 0 0 $14,400.00 Construction 0 1280 60 $137,900.00 Management Material Testing $6,500.00 (NTE) Project Close-Out 4 120 8 $13,120.00 Total $178,890.60 Willdan looks forward to the opportunity to assist the City on this very important project. Should you have any questions regarding our proposal, please do not hesitate to contact me at(562) 364-8198. WILLDAN ENGINEERING Chris Baca Deputy Director of Construction Management 91005106-150T18-036 15222 1©2 COMPREHENSIVE. INNOVATIVE. TRUSTED. %W RESUMES Christopher D. Baca, RCI, CESSWI Project Manager Education Mr. Christopher D. Baca is responsible for directing and monitoring public works BS, Public Administration, inspection services and overseeing construction observation personnel. His California State University, experience includes construction management of large-scale projects in areas of Fullerton water systems; street improvements; park improvements; storm drains; sanitary Public Works Inspection, sewers; asphalt resurfacing, including asphalt-rubber products; concrete paving; California State University, landscaped medians; and traffic signals. In addition to his experience with Community Los Angeles Extension Development Block Grant(CDBG)funded projects, Mr. Baca is also familiar with inspection and contract administration of other federally funded projects in accordance Asphalt Paving, Contract with Caltrans' Local Program Manual. During his 26 years of experience, Mr. Baca Administration and Change has served as a senior public works observer, as well as a permit inspector in the Orders for Projects Federally S mimes cities of Bell Gardens, Paramount, and Rosemead. Currently, Mr. Baca directs unded Projects Seminars construction management and inspection services in Los Angeles and Orange Inspection Principles, Public Counties. He interfaces with California Department of Transportation on a regular Contact, Slurry Seal, and basis. Traffic Signal Inspection and Design Seminars Prior to joining Willdan, Mr. Baca worked for a soils engineering firm conducting field Reg istrationlCertification inspections and performing laboratory testing. Registered Construction Relevant Project Experience Inspector, Division IV, Public Works, California No. 4161 Firestation 201 Remodel, City of Rialto, California. Project Manager responsible for processing of submittals, RFI's, responding to claim request, and analying and Registered Construction prcess change orders. Willdan was retained to provide construction management and Inspector,Division 1, building inspection for the City of Rialto's Fire Station 201 Remodel Project. The Engineering, California No.5161 project involves installation of new cabinets,ADA improvements, upgrade to existing Certified Erosion, Sediment HVAC, and other appurtenant work and Storm Water Inspector, Walmart Construction Management and Inspection Services, City of Ridgecrest, EnviroCert International, Inc. California. Project Manager. Mr. Baca was responsible for the inspection No. 2957 scheduling. Willdan performed complete Construction Management, Geotechnical Affiliations and Inspection services. In addition,we performed technical inspection services for American Construction onsite and offsite grading, street construction, drainage channel construction, drainage Inspectors Association culvert construction, asphalt placement, concrete construction and earthwork activities. Provided geotechnical consultation, testing and verification services to meet 28 Years' Experience City of Ridgecrest design standards and per Walmart approved plans. Civic Center Campus Improvements, City of Paramount, California. Responsible for providing construction observation for this project which involved engineering design for a parking lot and landscape improvements at the Civic Center Campus. County of Los Angeles Department of Public Works. Project Manager responsible for overall oversight and scheduling of construction administration and inspection services for various publicly funded projects throughout the County of Los Angeles. The projects include the installation of new storm drains, bridge construction, asphalt paving, sidewalk replacement, sewer line construction, traffic signals, and other appurtenant work. 103 Joseph S. Putrino Construction Manager Education Mr.Joseph S. Putrino is a Willdan Engineering senior public works observer with 37 College Of The Desert, Palm years of experience. Mr. Putrino is experienced in all aspects of public works projects. Desert, Ca. 1995-1998 Mr. Putrino is experienced in performing estimating project costs, progress schedules, Completed courses: Uniform bid preparation and complete project administration. Building Code, Fire Code, & Relevant Project Experience ADA Codes. Bergen Community College, Joe Putrino General Contractor,Yucca Valley CA. Owner. Owner of JPGC, a sole Paramus, N.J. 1975- 1980 proprietorship specializing in public works projects. Performing estimating project costs, Complete courses: progress schedules, bid preparation and complete project administration. Supervision Construction Management, of labor and oversee subcontractor participation. Complete and thorough knowledge of Architectural Drafting, the documentation process for public works projects. Review submittals and payroll Blueprint Reading. reports. Oversee all phases of construction. Coordinate with agency staff, building officials, architects and engineers. Manage project requirements, budgets, close out Certifications documentation, maintenance bonds and as-built drawings. I.C.0 Certified Building Inspector, Plumbing New York City Board of Education, Brooklyn, NY. Public Works Inspector. Oversee Inspector, Mechanical construction on school buildings including modernizations,ADA compliance, and public Inspector, State of Ca. Lie. # safety. Coordinate construction projects with contractors, subcontractors, architects, 636747 engineers, and school staff. Specification and bid document preparation, estimating, Class A General Engineering budget preparation, plan review, submittals, payroll reports, and perform inspections. &Class B General Building Oversee shop mechanics for emergency projects. Contractor Tri-End Construction,Westwood, NJ.Apprentice, Journeyman and Foreman of a 37 Years'Experience Concrete Construction firm. 104