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4/18/2018 - STAFF REPORTS - 1H
00*,i *Au City Council Staff Report DATE: April 18, 2018 CONSENT CALENDAR SUBJECT: ACCEPTANCE OF THE TRAFFIC MANAGEMENT CENTER AND CITYWIDE TRAFFIC SIGNAL INTERCONNECT/SYNCHRONIZATION PROJECT, AND APPROVAL OF AMENDMENT NO. 4 IN THE AMOUNT OF $6,428.15 TO PROFESSIONAL SERVICES AGREEMENT A5985 WITH MICHAEL BAKER INTERNATIONAL, INC. FOR EQUIPMENT PURCHASED FOR REPAIRS OF DAMAGED SIGNAL EQUIPMENT DUE TO VEHICULAR TRAFFIC INCIDENT RELATED TO THE PROJECT, FEDERAL AID PROJECT NO. CML-5282(031), CITY PROJECT NO. 08- 04. FROM: David H. Ready, City Manager BY: Engineering Services Department SUMMARY Formal City Council acceptance of the Traffic Management Center and Citywide Traffic Signal Interconnect/Synchronization, Federal Aid Project No. CML-5282(031), City Project No. 08-04, is required to document the completion of the public works improvements, and to allow the City's filing of a Notice of Completion with the Riverside County Recorder in accordance with Section 9200 of the California Civil Code. RECOMMENDATION: 1) Accept the public works improvements identified as the Traffic Management Center and Citywide Traffic Signal Interconnect/Synchronization, Federal-Aid Project No. CML-5282 (031), City Project No. 08-04, as completed in accordance with the plans and specifications; 2) Approve Amendment No. 4 in the amount of $6,428.15 to Professional Services Agreement No. A5985 with Michael Baker International, Inc. for purchase of traffic signal equipment damaged due to vehicular traffic incident within the project limits, increasing the total contract amount to $665,879.15 for the Traffic Management Center and Citywide Traffic Signal Interconnect/Synchronization Project, City Project No. 08-04; and MEM NO. City Council Staff Report April 18, 2018-- Page 2 Acceptance of CP 08-04, TMC and Signal Interconnect/Synchronization 3) Authorize the City Engineer to execute and file for recordation with the Riverside County Recorder a Notice of Completion for the Traffic Management Center and Citywide Traffic Signal Interconnect/Synchronization Project, City Project No. 08-04. STAFF ANALYSIS: Background The Coachella Valley Association of Governments (CVAG) Executive Committee approved a Call for Projects for CVAG and its member jurisdictions using Congestion Mitigation and Air Quality (CMAQ) funds made available through the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU). The Public Works and Engineering Department applied for funding to analyze all of the City's arterial corridors with the goal to upgrade the traffic signal interconnect systems with current technology and to develop a modern traffic management center at City Hall. The purpose of the City's request was to repair, replace, and improve the existing traffic signal interconnect systems with modern systems that have greater reliability and are capable of being remotely monitored. Included in the project was a traffic engineering analysis that would analyze the pre- and post-construction traffic conditions at intersections along the interconnected corridors. The information from this analysis would be used to determine the effectiveness of the synchronization program and allow for modifications to improve efficiency utilizing the newly constructed Traffic Management Center(TMC). The City requested $1,843,000 in CMAQ funds, for a total project cost of $2,082,000, which reflects the reimbursement rate of 88.53%. CVAG received 28 requests for CMAQ funding from its member jurisdictions, requesting a total of $30,610,112 in funding. The requests were evaluated by a Review Panel, and the City's request was ranked in 8th place of the 28 requests received. The CVAG Executive Committee subsequently approved the list of projects to receive CMAQ funding, and the projects were later added to the Regional Transportation Improvement Plan. Previously, the City Council approved an agreement with RBF Consulting, in the amount of $247,521 for environmental and traffic engineering design services for the Traffic Management Center and Citywide Traffic Signal Interconnect Project (City Project 08-04), Federal Aid Project No. CML-5282(031), (Project). The Project includes modifications and upgrades to 80 signalized intersections, importing video and data from signalized intersections within the City to a new TMC to be located in City Hall within the Engineering Services Department. In addition, the project called for the installation of three thermal/daylight color cameras to monitor the Whitewater River crossings on Vista Chino, Indian Canyon Drive, and Gene Autry Trail with real-time data streaming to the new TMC. The Project allowed the City to migrate from a legacy system to an Ethernet system, as well as expand the Intelligent Transportation System (ITS) to improve video and data communications from the signalized intersections to a new Traffic Management Center 02 City Council Staff Report April 18, 2018-- Page 3 Acceptance of CP 08-04, TMC and Signal Interconnect/Synchronization (TMC). It also provided closed circuit television (CCTV) camera systems that communicate via a combination of new fiber optics, new wireless, and existing hardwired (copper/twisted-pair) communication systems. The Project consisted of removing, salvaging, modifying and upgrading of traffic signal controllers, video detection equipment, wireless communication equipment and cabinets. On January 21, 2015, the City Council awarded a construction contract in the amount of $2,078,080.40 to AEGIS ITS, Inc., a California corporation, for the Traffic Management Center and Citywide Traffic Signal Interconnect/Synchronization Project, City Project No. 08-04. Traffic Management Center and Thermal Cameras Viewing Whitewater River Crossings The Project provides for a new Traffic Management Center located at City Hall within the Engineering Services Department complete with two desktop work stations and a 60" LED HDTV monitor that are able to display real time video of intersections from video detection cameras or CCTV camera systems installed at signalized intersections and be able to monitor traffic, blow sand, or flood conditions at the Whitewater River crossings at Indian Canyon Drive, Gene Autry Trail and Vista Chino with the installation of three (3) Thermal/Daylight Color Cameras at the following locations: 1. Palm Springs Amtrak Station 2. Gene Autry Trail at Via Escuela 3. Vista Chino at Clubhouse View Drive 03 City Council Staff Report April 18, 2018-- Page 4 Acceptance of CP 08-04, TMC and Signal Interconnect/Synchronization Y The Traffic Management Center is functional and various staff have been trained on the use and operations of the camera systems. Maintenance staff has been instructed on the location and access to the various switching stations located throughout the City. Traffic Signal Interconnect/Synchronization The main objective of the Project is to provide traffic signal synchronization and interconnect along the following major corridors listed below and shown in Figure 1 : 1. North Palm Canyon Drive —from Tachevah Drive to Museum Way 2. South Palm Canyon Drive — from Tahquitz Canyon Way to Camino Real 3. South Palm Cyn./East Palm Cyn. Drive —from Camino Real to Cherokee Way 4. Indian Canyon Drive —from Tachevah to Ramon Road 5. Sunrise Way— from Tachevah Drive to Mesquite Avenue 6. Tahquitz Canyon Way—from Calle Encilia to El Cielo 7. Ramon Road —from Calle Encilia to Crossley Road 04 City Council Staff Report April 18, 2018-- Page 5 Acceptance of CP 08-04, TMC and Signal Interconnect/Synchronization w 0 Z O >. . . w Z > U g • e Z • J C a • Z x e s a W Of U y K O • Z Z • • a Zs Z � ' — TAHQUITZ CANYON WAY • • w $ RAMON ROAD 0• r •,• • • • • r5 • • e O Z • (7 O Z Z • • Q U Q a x a: N • EAST PALM CANYON DRIVE ry • S,^I[M1roni[etl lnhrilflpn • U� N 4 f t • U^W^cr^rveM IMMtt1mn vroieu corra^r ., CCTV wot n • Y • • FIGURE 1 Before and After Study Existing traffic patterns were analyzed at intersections on the Project corridors prior to implementing any changes. In this existing condition, the signals in were running "free" without synchronization, relying on loop detectors at each intersection to activate the signals. After this project, these seven project corridors are operating in a synchronized condition. Synchronization of the corridors allows for traffic to flow in "Platoons", which is operationally more efficient. There are some locations where the analysis indicated that operating in Free was more efficient than being synchronized. Examples of these Free locations are at signals at the end of corridors, with too much distance between each other for synchronization to be effective, and where cross-street volumes were very low. Although most of the corridors showed improvements with the new synchronization plans, there were some locations that had a marginal decrease in operations due to prioritizing traffic flows on the intersecting cross streets. A summary of the measure of effectiveness (MOE) of the seven arterial corridors is summarized in 05 City Council Staff Report April 18, 2018-- Page 6 Acceptance of CP 08-04, TMC and Signal Interconnect/Synchronization Table 1. A detailed comparison along each corridor is available in the "After Study" report included as Attachment 1. The complete "Before Study" and "After Study" reports are available from the Engineering Services Department. Measure of Effectiveness Before After Change Travel Time (seconds) 5416 4678 -14% Delay (seconds) 1867 1208 -35% Stops 54 40 -26% Fuel use (gallons) 1594.2 1427.2 -10% Carbon Monoxide (g/hr) 111425 99765 -10% Nitric oxide (g/hr) 21680 19412 -10% Volatile Organic Compounds (g/hr) 25825 23122 -10% TABLE 1 Caltrans owned and operated signals were not included in the Project. These signals are expected to be synchronized as part of a CVAG traffic synchronization project that is currently in design. The CVAG project will maintain or improve the City's synchronization program along the City's arterial corridors. Traffic Signal Equipment Improvements A summary of overall Traffic Signal Equipment Improvements are identified in Table 2. Improvements Number of Locations Furnish and install Type 332 Cabinet 11 Furnish and install Type 170E controller 16 Furnish and install Type 170e Digital Conversion 64 Furnish and install Cohu CCTV Camera 7 Furnish and install Vantage Edge 2 Processor 49 Furnish and install Vantage Extension Module 25 Furnish and install EDGE CONNECT Video Communication Module 43 Furnish and install Ethernet over Copper Switch 29 Furnish and install Wireless Subscriber Module 50 Furnish and install Ethernet Switch 7100 50 TABLE 2 There is no recording of images received in the TMC as this was not in the original scope of the project. This function could be added at a later date through a new project should the need arise for such a function or expansion of the TMC. 06 City Council Staff Report April 18, 2018-- Page 7 Acceptance of CP 08-04, TMC and Signal Interconnect/Synchronization A location map identifying all locations of signalized intersections, communication equipment, and locations of the three (3) thermal/daylight color cameras with live feed to the Traffic Management Center (TMC) is shown in Figure 2. D -z —I—13�,5-�W xAEA13'Idd � i 1 1 I i F 1 1 777 r I C I T 1 I 1 M i 1 T S 1 ' Q _y �•'� LIT7 LIMITS CITY ALL T ® POLICE OEPMREA T ® PRY SPNINZ A18L'S SlbiJI �N NfA7 YE&NCV Iqm �C COMNTION CENTER cow I y EVISTINB FM _.. 0 PNpPpSm YIElAS POINT TO POINT BACNHVl LOCATION ' P Y-ZS ' 0 EXISTY4 RATIC SIBIR.NI1H PW VSED EALM 9.BSC9IYER WIT ' T go 17- DISTING DWIC SIVOL 1E IN PRC14i01:'IEWET M COPPED T PI®OEID EATER CCTV CON LMA71M 1 'sra yq WIM RU r PROPOSED INEEWCTIu1 CCTV CNEPA L➢CATION W � E Ca 1 1 id CHORE OW T i — curl a_ 1 i 1 I K E` I � 3 I d 1 - FIGURE 2 The City Manager was authorized by City Council to approve and execute construction change orders (CCO) up to a cumulative 5% ($103,940) of the contract amount. Three CCO's were approved in the amount of $83,431.48, representing an increase of approximately 4%. A copy of CC01 through CCO3 is included as Attachment 2. 07 City Council Staff Report April 18, 2018-- Page 8 Acceptance of CP 08-04, TMC and Signal Interconnect/Synchronization The Project was administered and inspected by Michael Baker International (MBI), who conducted a final inspection and found the work to be in compliance with the plans, specifications and standards of the City of Palm Springs as attested in their letter dated November 6, 2017 and included as Attachment 3. Staff recommends that the City Council accept the Project, as required by Section 9200 of the California Civil Code, and authorize the City Engineer to file and record a Notice of Completion within 15 days of the City Council's action. A copy of the Notice of Completion to be submitted to the County is included as Attachment 4. Amendment No. 4 is requested by staff for MBI in the amount of $6,428.15 to pay for certain equipment replacement due to traffic signal cabinets that were knocked down by errant vehicles. Amendment No. 4 which includes an invoice from MBI containing documentation of equipment purchased is included as Attachment 5. The request to purchase the needed equipment came from staff because MBI could secure delivery of the needed equipment more quickly than if the equipment were ordered by St. Francis Electric, the City's contractor responsible for the operations and maintenance of the traffic signals. MBI did not charge for any additional overhead or profit for the replacement equipment. ENVIRONMENTAL IMPACT: Section 21084 of the California Public Resources Code requires Guidelines for Implementation of the California Environmental Quality Act (CEQA). The Guidelines are required to include a list of classes of projects which have been determined not to have a significant effect on the environment and which are exempt from the provisions of CEQA. In response to that mandate, the Secretary for Resources identified classes of projects that do not have a significant effect on the environment, and are declared to be categorically exempt from the requirement for the preparation of environmental documents. In accordance with Section 15301 "Existing Facilities," Class 1 projects consist of the maintenance of existing highways and streets; inclusive of traffic signal modifications and installation of facilities for health and safety, the Traffic Management Center (TMC) and Citywide Traffic Signal Synchronization project, Federal Aid Project No. CML-5282(031), City Project No. 08-04, is considered categorically exempt from CEQA. A copy of the CEQA Notice of Exemption is included as Attachment 6. On July 26, 2012, Caltrans, acting as the lead agency pursuant to the National Environmental Policy Act (NEPA), made an environmental determination that the Project does not individually or cumulatively have a significant impact on the environment as defined by NEPA and is excluded from the requirements to prepare an Environmental Assessment (EA) or Environmental Impact Statement (EIS), and has considered unusual circumstances pursuant to 23 CFR 771.117(b). On the basis of this determination under federal delegation pursuant to Chapter 3 of Title 23, United States Code, Section 326 and a Memorandum of Understanding (MOU) dated June 7, 2010, executed between the Federal Highway Administration (FHWA) and the state of 08 City Council Staff Report April 18, 2018-- Page 9 Acceptance of CP 08-04, TMC and Signal Interconnect/Synchronization California, Caltrans has determined that the Project qualifies for a Categorical Exclusion in accordance with 23 CFR 771.117(d) pursuant to activity (d)(2). A copy of the NEPA Categorical Exclusion is included as Attachment 7. FISCAL IMPACT: The City received a federal CMAQ grant of $1 ,843,000 for the Project, with $199,000 allocated to the design phase and $1,644,000 allocated for the construction phase. Funds budgeted for the Project were $201,652 from Fund 133 (Special Gas Tax Improvement), and $1,076,196 from Fund 134 (Measure A Improvements). The Project's budget and expenditures are listed in Table 3: Table of Project Costs Amount CMAQ Federal Aid Grant $1,843,000 Gas Tax Fund $201,652 Measure A Fund $1,076,196 FY 16/17 Measure A Adjustment $225,000 Design Services $247,521 Project Administration $68,447 Construction Management $418,368 Construction Contract $2,078,080.40 Contract Change Orders $83,431.48 Remaining Balance $0.00 TABLE 3 The City is holding retention of $108,076 for Aegis ITS Inc. pending acceptance of the improvements and filing of the Notice of Completion with the County Recorder's office. Since this project is a conversion of a facility that already exists, the Finance Department does not need to add the cost of this project to the City's fixed asset system, as no new assets have been created in compliance with Governmental Accounting Standard Board (GASB) 34 Standards for Financial Reporting of Infrastructure Assets. 09 City Council Staff Report April 18, 2018-- Page 10 Acceptance of CP 08-04, TMC and Signal Interconnect/Synchronization SUBMITTED Thomas Garcia, P.E. Marcus L. Fuller, MPA, P.E., P.L.S City Engineer Assistant City Manager David H. Ready, Esq., Ph.D City Manager Attachments: 1. "After Study" (without Appendices) 2. CCO1 through CCO3 3. Letter from MBI 4. Notice of Completion (NOC) 5. Amendment No. 4 with Michael Baker International 6. CEQA NOE 7. NEPA CE 10 ATTACHMENT 1 Palm Springs Citywide Traffic Signal Interconnect Upgrade and Traffic Management Center Project After Study Prepared for: a ' R Y City of Palm Springs 3200 East Tahquitz Canyon Way Palm Springs, CA 92262 (760) 323-8299 Prepared by: Baker :Michael I N T E R N A T 1 0 N A L Michael Baker International 5 Hutton Center Drive, Suite 500 Santa Ana, CA 92707 (714) 731-9455 November 7, 2017 12 Appendix B — Timing Sheets Provided digitally on USB drive; provided hard-copies located in TMC 13 Table of Contents 1. Executive Summary.................................................................................................................... 1 2. Introduction................................................................................................................................3 Purpose...........................................................................................................................................4 3. Data Collection ...........................................................................................................................6 4. 'Before" vs "After" Study Results...............................................................................................8 Travel Time and Delay Studies .......................................................................................................8 Measures of Effectiveness(MOE)...................................................................................................8 5. Traffic Signal and Traffic Management Center Improvements................................................ 11 6. Conclusion ................................................................................................................................ 12 Appendix A—"After'TruTraffic Reports......................................................................................... 13 AppendixB—Timing Sheets............................................................................................................. 14 Tables Table 1.1—Project Corridor Limits .................................................................................................... 1 Table 1.2—Traffic Signal Equipment Improvements......................................................................... 1 Table 1.3 —Project Corridor MOE Summary......................................................................................2 Table 2.1—Project Corridor Limits ....................................................................................................3 Table 4.1—"Before" vs "After' Project Corridor Measures of Effectiveness.................................. 10 Figures Figure 2.1— Palm Springs Corridors and Intersections......................................................................5 14 Cityztii&Traffic Si anal Intercomtect L pmade and Traffic\laaaaenrenr C'entat After Study 1. Executive Summary Michael Baker International was employed by the City of Palm Springs to provide engineering services to conduct traffic signal system and management center upgrades, and signal timing for eighty (80) intersections throughout the Palm Springs corridors. The project area consisted of eighty (80) signalized intersections with sixty-two (62) intersections along seven (7) project synchronized corridors and eighteen (18) isolated "local" traffic signals. Table 1.1 summarizes the seven (7) project corridors for the City of Palm Springs "Citywide Traffic Signal Interconnect Upgrade and Traffic Management Center" Project. Table 1.2 summarizes the traffic signal improvements made along the project corridors. Table 1.1—Project Corridor Limits CorridorProject North Palm Canyon Drive Tachevah Drive to Desert Fashion Plaza South Palm Canyon Drive Tahquitz Canyon Way to Camino Real Indian Canyon Drive Tachevah Drive to Ramon Road East Palm Canyon Drive Camino Real to Cherokee Way Sunrise Way Tachevah Drive to Mesquite Avenue Tahquitz Canyon Way Calle Encilia to El Cielo Ramon Road Calle Encilia to Crossley Road Table 1.2—Traffic Signal Equipment Improvements Improvements Locations Furnish and install Type 332 Cabinet 11 Furnish and install Type 170E controller 16 Furnish and install Type 170e Digital Conversion 64 Furnish and install Cohu CCTV Camera 7 Furnish and install Vantage Edge 2 Processor 49 Furnish and install Vantage Extension Module 25 Furnish and install EDGE CONNECT Video Communication Module 43 Furnish and install Ethernet over Copper Switch 29 Furnish and install Wireless Subscriber Module 50 Furnish and install Ethernet Switch 7100 50 The existing cycle lengths at the crossing-arterial intersections were gathered and carefully considered when developing the new Palm Springs corridor plans. Prior to this project, the signals in Palm Spring were running "free" without synchronization. After this project, these 1 15 C ity�nrde Tii icSi nal Lterconnect ih n;ade - and Traffic Mann, reran Center After Snidy seven project corridors are now running synchronized. Asa result traffic flow in Palm Springs has been improved. Most of the corridors were improved compared to the "Before' conditions. There were some that had a marginal decrease, but they were necessary trade-offs for the improvements in the opposite direction. Detailed comparisons can be found in Table 4.1. Table 1.3—Project Corridor MOE Summary Measure of Effectiveness Before After Change Travel Time(seconds) 5416 4678 -14% Delay(seconds) 1867 1208 -35% Stops 54 40 -26% Fuel use (gallons) 1594.2 1427.2 -10% Carbon Monoxide(g/hr) 111425 99765 -10% Nitric oxide (g/hr) 21680 19412 -10% Volatile Organic Compounds (g/hr) 1 25825 23122 -10% Arterial traffic flow was improved along project corridors in Palm Springs' roadway system using equipment upgrades and optimizing the signal timing and/or synchronization of the project traffic signals. The project succeeded in its objective to improve traffic flow in Palm Springs by reducing traffic stops, delay, and travel-time on each corridor, while also improving arterial LOS, reducing fuel consumption, and improving air quality. These Measures of Effectiveness quantify the improvements made due to this project. Detailed comparisons between the "Before" and "After" conditions can be found further in this report. 2 16 C rtyn i de Traffic Signal LVerwinlect Upal ldc and Ttittr%Tanarzemutt Center Otter Silld� '•��. . 2. Introduction Michael Baker International was employed by the City of Palm Springs to provide engineering services to conduct traffic signal system and management center upgrades, and signal timing for eighty(80) intersections throughout the Palm Springs corridors. The project area consisted of 80 signalized intersections with 62 intersections along seven (7) project synchronized corridors and eighteen (18) isolated "local"traffic signals. Table 2.1 summarizes the seven (7) project corridors for the City of Palm Springs "Citywide Traffic Signal Interconnect Upgrade and Traffic Management Center' Project. Figure 2.1 provides an illustration of the project area. In order to achieve improve traffic flow and delays, Michael Baker International has determined traffic signal control equipment, infrastructure improvements, and timing changes needed to improve the flow of traffic in Palm Springs. Table 2.1—Project Corridor Limits CorridorProject North Palm Canyon Drive Tachevah Drive to Desert Fashion Plaza South Palm Canyon Drive Tahquitz Cyn. Way to Camino Real East Palm Canyon Drive Camino Real to Cherokee Way Indian Canyon Drive Tachevah Drive to Ramon Road Sunrise Way Tachevah Drive to Mesquite Avenue Tahquitz Canyon Way Calle Encilia to El Cielo Ramon Road Calle Encilia I to Crossley Road In brief summary, Michael Baker International completed the following project tasks: ✓ Collected peak-hour intersection turning movement traffic volume counts ✓ Performed detailed field-reviews and documented lane configurations and signal system conditions at each project intersection ✓ Conducted infrastructure improvements at several intersections ✓ Conducted a travel-time and delay "Before" and "After" study ✓ Developed TruTraffic models for "existing" conditions and calibrated models with field observations, and "Before" and "After' study results ✓ Developed Synchro models for "existing' conditions and calibrated models with field observations, and 'Before" study results ✓ Prepared project documentation (including the 'Before" and this "After' report) ✓ Fine-tuned timing sheets after implementing the new timing The"Before"study was completed in June 2017 based on data from February 2013 and August 2016. "After" study runs were conducted in October 2017 after implementation and fine tuning of the optimized timing plans using the same time periods of the "Before" study. 3 17 C_ItN,kie Imtfic St na)lnterConnect Up:4'ade andTrtllic Mana emeat C'entet � Attet Stud, Purpose The purpose of this document is to summarize the results of the "After" Study compared to the "Before" Study conducted in the City of Palm Springs and the improvements done in order to complete this project. The report summarizes the work to be completed through the Primary Implementation phase, and includes the following sections: • Data collection: a summary of the data collected as part of the effort including the traffic counts, phasing, lane configurations, etc. • 'Before" vs "After" study: the study contains directional morning and evening peak period travel times, average speeds, green lights to red lights, stops per mile, and the arterial LOS. This information was collected before any signal timing changes were made. • Traffic Signal and Management Center Improvements: a summary of the recommended traffic signal systems and management center improvements in the city. • Conclusion: a summary of the project and its existing conditions. 4 18 Citywide Traffic Signal Interconnect Upgrade and Traffic Management Center After Study Figure 2.1—Palm Springs Corridors and Intersections c i t , 0 Mx • r.. ,w4 •� t Legend • Synchronized Intersection • Unsynchronized Intersection Project Corridor 5 19 Ctt)zNide Traffic St pal$trematmat I'pgrade and Traffic%Dnaeemcw Centel Attar Swdv 3. Data Collection The collection of various types of data was required to develop and analyze the network model in Synchro and TruTraffic for the Palm Springs project. Peak-hour turning movement intersection counts (including pedestrian and bicyclists) were manually collected for two 2 hour periods for each of the project signalized intersections during the AM (7AM-9AM)and PM (4PM-6PM) peak- periods. The counts were done in February 2013 for the "Before" study. The 'Before" travel- time runs on the seven corridors were collected in August 2016 and in October 2017 for the "After" study. TruTraffic reports from the "After" study can be found in Appendix A. Field review photos and lane configuration review sheets can be found in the "Before" report. The data collection effort was wide ranging and each piece of data needed to be accounted for to proceed successfully. Data collection focused on the following four areas: ► Traffic Count Data o 24-hour machine counts(City of Palm Springs) o Turning movement counts(Michael Baker International) ► Intersection Data o Signal phasing& minimum timing values (City of Palm Springs) o Lane configurations(Michael Baker International) o Intersection measurements(Michael Baker International) o Photo logs (Michael Baker International) ► System Data o Intersection spacing(Michael Baker International) o Existing crossing arterial synchronization (City of Palm Springs) o Travel-time Data (Michael Baker International) o Time referencing sources(Michael Baker International) Traffic Count Data-The Michael Baker International Project Team analyzed 24-hour machine count data provided by the City of Palm Springs and determined the peak periods for each of the seven project corridors. After approval of the recommended peak periods,turning movement counts were manually collected for two 2 hour periods during the AM (7AM-9AM) and PM (4PM-6PM) peak- periods for each of the 80 project intersections (including pedestrian traffic services). Intersection Data Signal phasing and timing values. Prior to this project, there were no minimum timing values as the signals were running free. Existing traffic signal timing sheets for each project intersection were collected from the City. To facilitate accessibility to this information and streamline the coding of the corridor model in Synchro 8, Michael Baker International prepared timing charts that contain the basic information collected from each signal-timing sheet. g g 6 20 Ciiyt\ide Traffic Signal Interconnect Upwiade and Traffic Mann emeut Centel AlterStndy `` Lane configurations and measurements. The Project Team performed an intersection field review using a standard field form that accounts for each piece of intersection data required for the intersection analysis. Using this form ensured uniformity and completeness during the field review process.The field reviewfor each intersection documented the posted approach speeds;intersection geometric conditions including lane configurations, lane widths, turning lane storage length, and medians;signal operation and phasing characteristics,i.e.,split-phasing,left turn phasing or right turn overlaps. Special turn restrictions or controls that may be present were also be noted. A photo log was completed for each intersection. System Data Intersection Spacing. Initial distances for intersection spacing were obtained from geographic coordinates(latitude and longitude)that were collected for each project intersection.The distances were then calibrated to reflect the actual horizontal roadway alignment using the average of the travel distances collected with a GPS receiver (and recorded in the TruTraffic software) during the collection of travel-time data. Crossing Arterial Synchronization. There was no synchronization prior to this project. Proposed synchronized arterials that crossed other project arterials have optimized timing for vehicle platoon progression developed that mutually benefit each arterial. Cycle length, offset and splits that have been assigned to one synchronized crossing arterial will be maintained to preserve the synchronization on the second corridor if the cycle lengths of the two arterials are compatible. However, if the cycle lengths between the two routes are not compatible, then synchronization for one of the arterials may be affected. 7 21 C ity ide Tragic Si nal LVerconneo I'p�lade and T111tIC'11ana uueul Centel , ... after SnA 4. "Before" vs "After" Study Results Travel time delay studies and reviews of existing equipment were conducted in order to understand the existing conditions and provide a base for improvements. This study was conducted again in October 2017 to compare with the "Before" conditions. These studies provide the user with a "real world" simulation of the existing corridors. The "Before" travel-time runs were completed in August 2016 including travel runs during the AM and PM peak-hours. The "After" study travel-time runs were done again after the final synchronized timing parameters were implemented and fine-tuned. The TruTraffic software generates measures of effectiveness for each study period. Corridor performance measures are detailed in the "Measures of Effectiveness (MOE)" section further below. All "After" TruTraffic reports can be found in Appendix A. Travel Time and Delay Studies The floating car technique was used to conduct the "Before" and "After" travel time and delay study. Using a GPS device with TruTraffic software,the City of Palm Spring's corridors was driven during the peak periods. The corridors were divided into "links" defined by signalized intersections. The boundaries of these "links" were identified as the center of the intersection. A run was conducted in each direction for each peak hour. A vehicle traveled the study routes and recorded time and GPS data. "Before" travel time studies for the corridor were conducted August 2016 for the AM and PM peak periods. The "After" study was performed under similar traffic conditions, non-holiday periods,fair weather conditions, and during the same time of day. Table 4.1 summarizes and compares the LOS and other MOE's along the seven (7) corridors. Travel time studies were conducted during the AM peak (7:00 AM —9:00 AM) and the PM Peak (4:00 PM —6:00 PM). Measures of Effectiveness(MOE) The MOE selected for the travel-time runs are as follows: Arterial LOS Function of the class of arterial under study and the travel speed along the arterial. This speed is based on intersection spacing, the running time between intersections,and the control delay to through vehicles at each signalized intersection. Travel Time (seconds) Total elapsed time spent traveling between study intersections, measured from the center of each intersection. The average travel- time represents an average of the runs for a particular link or corridor. 8 22 Citp Aid,Ttatfic Signal hrtercumtect L'p_rade and Traffic M.ina�znrz"t Center After Smd: Delays (seconds) Cumulative stopped delay from the beginning of each run. The "Stopped Delay" is counted from when the speed drops below 5 mph after exceeding 15 mph until it exceeds 15 mph once again. Stops Number of stops in travel for a particular link or corridor. A "Stop" is counted when the speed drops below 5 mph after exceeding 15 mph. Average Speed(mph) Cumulative Actual Average Speed since the beginning of each run, calculated as the total distance traveled divided by total travel-time. Fuel Consumption (gal) Consumption in gallons.Comparing the"Before"and "After" provides an estimate of fuel savings. Emissions (g/hr) Emissions per vehicle in grams per hour for carbon monoxide, nitrogen oxides, and volatile oxygen compounds. Reducing emissions improves air quality and protects the environment. These MOE's were selected since they are the measures in which motorists can generally recognize significant changes. Travel-time is generally-known as the best factor to use for assessing the effectiveness of the signal system, as commuters are typically aware of the time it takes to commute between home and work. The MOE's generated by TruTraffic are shown in Table 4.1 below for each corridor direction in the study period. Prior to this project,all of the signals were running"free." After the implementation of optimized coordination timing plans,almost all of the corridors saw moderate to significant improvements. Some corridors performed slightly worse after implementation of the new timings. This was unavoidable due to the constraints caused by the layout of the corridors. The arterial LOS overall saw an improvement with 66.7%of the time periods improving, 29% not changing, and 4% seeing a slight decrease. The travel time was reduced by 738 seconds, a 14% improvement in the network. The delay was reduced by 659 seconds, a 35% improvement. The stops were reduced by 14, a 26% improvement which leads to savings in fuel use and emissions. Fuel use was reduced by 167 gallons, a 10%improvement. Emissions for carbon monoxide, nitric oxide, and volatile organic compounds likewise also saw a 10% improvement. 9 23 Table 4 1-'Before"vs�After"ProjeetCorridorMewures of Effeaiveness Before Aft., Before After Change Before After Charge jjj"jjj6Wj0Wge Before After Change Before After,�Wre After Change Before After Change Timing Corridor Emissions LOS Travel Time(sec) DrI., Fuel Use(gal) CO(B(�W:, NO(Bill-I VOC(glh,) -3377, 77� - Canyon pM 55 D 9 lag 126 86 24 .7 2 2 0% 7 2355 2467 4�R "0 S46 S72 Drive I South AM Ng c a 1137 97 32 23 �28% 2 1 SO% 417 296 19% 2912 2070 -29% S67 403 675 480 pal. —.as 6 8 179 163 38 22 -4Z% 1 1 0% 25.7 283 1798 2006 11% 350 390 417 46S Canyon c Ila ill 41 SO a7%'j, 2 2 3% 4302 419 3020 2927 .3% 587 570 700 678 naive PM 21 C so c c 206 200 59 52 -12% 2 2 W. 35 1 348 2455 2433 1% 479 473 567 am EB 5 a 213 216 38 41 8% 1 z 190% 631 95B 4" 6696 52% 858 1303 1022 ISS2 Eint Pal. AM Will c A 907 1" 132 19 -86% 3 1 -67% 112.3 794 7847 5549 -a% 1527 1 1820 1286 ""an — Valve ES B A 218 188 4a 13 -70% 3 1 67% 1145 72 1 9004 5037 1557 990 11155 1167 PM I Wit c 8 288 214 26% 113 39 -65% 2 2 902 In? 63N 7483 1226 1456 1461 _1734 Indian AM NO B A 205 149 27% 39 0 J-200a4i 3 0 -100Y. 45,15 24 3194 1743 621 339 7W 404 Can,on 7-99% Dme PM No c A 247 167 2% at 1 3 D -100% 472 25 3302 2751 "2 341 765 406 NO D 8 89 w % 43 is -65% 1 1 0% 167 165 1166 1157 227 225 270 2N AM Sundae 55 c A 175 1 1% 62 a 2 1 62 1 42 4342 2935 845 571 1006 681 ago S4' S72 'Y' M3 '75 480 mii—% R 12% "0 417 '6' 12% 0 7-3%7 -3% 571 7 .3% 1% '7' "7 -1% i 1% 52% 3 1 22 ISS2 -29% 1 0 1.. '2ga l" goo Ul" 1 1 -37% 17 19% -1% .1-A .1% .2% -97% -32% War NO c 9 so 63 -22% 35 17 -52% 1 1 0% 166 166 M 1163 115B 0% 226 225 0% 270 258 -3% PM as A A 127 107 16% is a 1 1 351 45.3 47 4% 3154 3299 4 Y.-- 616 wu 4% 733 752 4% EB B B 158 162 3 Y, 21 26 1 1 w 121 14S 13% 993 loll 13% 174 197 13% 207 234 13% Tahqum AM WEI a 5 193 15H -18-A 57 22 1 1 0% 17 3 162 .6% 12M 1133 6-4 235 221 6% 280 20 -6% Carry.. War PM Es A a 154 115 -25-4 17 17 Im a 1 9.5 128 663 997 35% 129 175 36% IS41 2011 wo c B 207 18� 12%� 71 47 2 1 225 16.3 1570 1139 -23% 305 221 �29% 36`1 211,11 EB c c 4DS 40? 1% 149 146 -2Y. 5 3 1511 102 5 IOSS9 7163 055 1394 -32% 24,47 law % ———;B 133 2 5 T� 7% 9 3018 -7% "man WEI c 0 457 38, -lS% 2E4 4 4 05� 1993 1863 13974 13020 I'l 2719 Rc%ul 1 511 565 255 30 6 6 0% 159.4 l".4 12139 21492 3% 2167 2236 3% 25412 2663 3% 1 IWO c 11 a 40 429 �11014 216 17S 5 5 0% 203 199.7 -21% 24186 13959 -2-A 275D 2725 .2% 3289 3235 4716 Total 1-6 "71 1867 1208 54 40 15�1 1 14271�1114251 W)76� 1, -10% 1 21680 1%12 NONE 251125 10 24 Cii�tinde ❑-+mac Si^nal lnteiconnect Up la,le andT1d111c NbllaEe[11-I11 Centel Ahet Study 5. Traffic Signal and Traffic Management Center Improvements The Michael Baker International team determined additional equipment needed to be installed at traffic signal intersections. These improvements were installed and are detailed in Table 1.2 below; improvements included replacing older cabinets, controllers, converting analog to digital technology and installing other camera and communication equipment. Detailed breakdowns of existing equipment and improvements are provided in the 'Before" report The Traffic Management Center was upgraded as well.This included the Server Cabinet, Switches, Fiber Distribution Units, CCTV Server, Traffic Management System Server, work stations, HDTV, and software upgrades. Table 1.2—Implemented Traffic Signal Equipment Improvements Improvements Number of Locations Furnish and install Type 332 Cabinet 11 Furnish and install Type 170E controller 16 Furnish and install Type 170E Digital Conversion 64 Furnish and install Cohu CCTV Camera 7 Furnish and install Vantage Edge 2 Processor 49 Furnish and install Vantage Extension Module 25 Furnish and install EDGE CONNECT Video Communication Module 43 Furnish and install Ethernet over Copper Switch 29 Furnish and install Wireless Subscriber Module 50 Furnish and install Ethernet Switch 7100 50 11 25 Ctt}wide r1 ifl.Sign d Interconnect C P snde and I vafhc Management Center Aiter Study 6. Conclusion This project implemented traffic signal synchronization along seven corridors in Palm Springs. This included coordination and optimization of signal timing operations at eighty (80) project intersections as well as upgrades at the City of Palm Spring's Traffic Management Center. There were only minor signal system improvements needed in order to enable the implementation of these timing plans. Arterial traffic flow was improved along project corridors in Palm Springs through system and equipment upgrades and by optimizing the signal timing and/or synchronization of the project traffic signals. The project succeeded in its objective to improve traffic flow in Palm Springs by reducing traffic stops, delay, and travel-time on this corridor, while also improving arterial LOS, reducing fuel consumption, and improving air quality. These Measures of Effectiveness quantify the improvements made due to this project. Compared to the "Before" conditions, the "After" results showed improvements in all Measures of Effectiveness. 12 26 ATTACHMENT 2 27 N CITY OF PALM SPRINGS •,C'�lfFO���'• CONTRACT CHANGE ORDER To: Aegis ITS Date: February 2, 2016 3360 East Le Palma Avenue Project No: 08-04 Anaheim,CA 92806 Project: Traffic Management Center and Tel:(714)238-9277 Traffic Signal Communication Change Order No: 01 Purchase Order Attn: Rick Duncan Account 134-4498-50272 CHANGES IN WORK/COST: This Contract Change Order No. 1 adds additional work,generally identified as: C.O.# Item Description Cost 1.1 A Wireless System Modification $44 331.15 1.2 A Furnish and install Wireless Radios at Palm Canyon Drive/Amado Road and Hyatt Roof $5 691.19 1.2 B Furnish and install Ethernet Switches at Sunrise Way/Ramon Road and Sunrise Way/Shopping Center $3,052.76 1.2 C Furnish and install Radios at existing pole between East Palm Canyon Drive/Cherokee and East Palm Canyon Drive/Auto Center $5,691.19 1.2 D Furnish and install signal equipment at Ramon/San Luis Rey as part of Type 19 installation $8 647.59 1.2 E Furnish and Install office furniture at city TMC room. $6.305.21 1.2 F Install fiber drop into City Telephone Room $2.437.88 1.2 G Furnish and Install SIC at N. Palm Canyon from Tachevah to Tamarisk $4.902.74 1.2 H Furnish and Install SIC S. Palm Canyon from Sunny Dunes to Mesquite $4.902.74 1.2 1 Furnish and Install SIC S. Palm Canyon from Morongo to E. Palm Canyon $4,091.71 1.2 J Furnish and Install SIC Tahquitz Canyon from Caballeros to El Segundo $5,316.75 1.2 K Fumish and Install SIC Tahquitz Canyon from Sunset to Sunrise Way $7,823.14 1.2 L Furnish and Install Pull Box at City Hall and Police Dept. $1.879.94 12 M Credits $27,104.16 TOTAL $77.969.83 DUPLICATE ORIGINAL 28 Contract Change Order No. 1 October 27,2015, revised December 3, 2015, revised December 9,2015, revised February 2, 2016 Page 2 CHANGES TO CONTRACT TIME: The contract specifications specify that the project must be complete after 160 working days.Working days are defined in the contract specifications as any day except Fridays, Saturdays, and Sundays, designated holidays, and days in which inclement weather prevents work. Per these provisions, the project should be complete on February 11'^,2016.36 working days will be added for Contract Change Order No. 1. SOURCE OF FUNDS: The following accounts will be utilized: Item Description Amount Account Utilized C.O. 1 1.1 A—1.2 A-M $77 969.83 134-4498-50272 REASONS FOR CHANGE: Change Order 1.1, Item A,Wireless Communication Change: Based on a wireless path survey, Proxim Wireless has recommended a modified wireless System in order to provide functional wireless communication. The wireless links identified in the contract plans do not provide adequate line of sight paths that will allow CCTV video to be transmitted to the TMC. Contract Plans Wireless Links.The contract plans identified wireless links that connect each traffic signal directly to the wireless hubs.The wireless link consists of a subscriber unit at the traffic signal and a base unit at the wireless hub. Each wireless hub communicates to the Palm Spring Police Department radio tower through high frequency microwave radios and then transmits data to the Palm Springs City Hall through Single Mode Fiber Optic Cable. The wireless links identified in the plans from Traffic Signals to Wireless hubs were set at a height that would provide optimal bandwidth for communication.At the beginning of construction,the wireless vendor, Proxim Wireless, determined that even at those heights tree cover would prevent adequate wireless communication. Modirred Wireless Links:The modified wireless system utilizes the same type of wireless radios with integrated panels and higher gain for wireless links that aim along roadways.Additional radios are required to complete all links along the roadway. The wireless hub at the top of the Palm Springs Convention Center is no longer needed because additional base units are provided at traffic signals along the project corridors, and there are still three(3)wireless hubs with high frequency radios that complete the redundant wireless backhaul.As a result,the wireless spectral analysis cost reduced because fewer wireless paths are required to be tested.The radio analysis confirms that the modified wireless system will meet the City's current and future needs. Attachment 1 provides back up documentation including the Change Order Request(COR), the radio analysis and vendor quote. Attachment 2 provides the modified wireless system map. Change Order 1.2, Item A, Install Wireless Radios at Palm Canyon Drive/Amado Road and Hyatt Roof: The construction currently taking place along Palm Canyon Drive will prevent construction at the following two intersections: a. Andreas Road/Palm Canyon Drive Intersection b. Desert Fashion Plaza Pedestrian Traffic Signal 2q Contract Change Order No. 1 October 27, 2015, revised December 3, 2015, revised December 9, 2015, revised February 2, 2016 Page 3 As a result,the Palm Springs ITS network will not be able to utilize the copper at this location and an alternative form of communication is needed for the intersections north of Andreas Road along Palm Canyon Drive. The contractor shall furnish and install two(2)additional Proxim QB-8250 LNK radios for the wireless link between the Palm Canyon Drive/Amado Road Intersection and the Hyatt Roof.Attachment 1 provides back up documentation including the CDR and the vendor quote. The new wireless link is noted on the Attachment 2 modified wireless system map. Change Order 1.2, Item 8, Install Ethernet Switches at Sunrise Way/Ramon Road and Sunrise Way/Shopping Center: The new traffic signal at Sunrise way and Shopping Center will be included In the city traffic signal communication system. The Contractor shall complete the following work: Sunrise Way and Shopping Center Furnish and install Ethernet extender for Ethernet over copper communications to the signalized intersection at Ramon Road and Sunrise Way. Terminate existing copper pair to new Ethernet extender. Connect new Ethernet switch to Ethernet extender. Furnish and install new 170E Ethernet Module for Ethernet communication to existing 170E controller. Ramon Road and Sunrise We Furnish and install Ethernet extender for Ethernet over copper communication to signalized intersection at Sunrise Way and Shopping Center. Terminate existing copper pair to new Ethernet extender. A back up of the cost breakdown for the new equipment is provided in attachment 1.The new Ethernet Switches are noted on the Attachment 2 modified wireless system map. Change Order 1.2, Item C, Install Radios at existing pole between East Palm Canyon Drive/Araby Drive and East Palm Canyon Drive/Auto Center: Based on verification of the installed wireless communication the contractor has determined that additional radios need to be installed to provide adequate line of sight along the curved geometry of East Palm Canyon Drive.These added CO radios will ensure that communication is not disrupted to the intersections east of East Palm Canyon Drive/Araby Road.The contractor shall furnish and install two (2)additional Proxim QB-8250 LNK radios at the existing pole between East Palm Canyon Drive/Araby Road and East Palm Canyon Drive/Auto Center.Attachment 1 provides back up documentation including the COR and the vendor quote. The new wireless link is noted on the Attachment 2 modified wireless system map. Change Order 1.2, Item D, Install signal equipment at Ramon/San Luis Rey as part of Type 19 installation: The plans and specifications assumed that existing traffic signal LED indications,framework, push buttons, street name signs, pedestrian module, video detection camera and cabling could be used on a new pole and mast arm at the intersection of Ramon/San Luis Rey. However, the traffic signal pole had been damaged and replaced with a temporary pole and signal Indication.As a result new signal equipment must be furnished and installed with the new type 19 standard pole installation. Attachment 1 provides back up documentation including the COR and the vendor quote.The new signal equipment is noted on the Attachment 2 modified wireless system map. Change Order 1.2, Item E, Furnish and install furniture in City TMC room: The plans and specifications indicated that furniture for the city TMC would be existing.The City has now requested that the Contractor furnish and install TMC furniture.The Contractor will furnish and install an L-shaped work station 2-High Ergonomic Chair in Mesh, and monitor mounts to supplement existing furnished equipment. Contractor will provide shop drawings for approval by City Engineer before furnishing of the TMC furniture.Attachment 1 30 Contract Change Order No. 1 October 27, 2015,revised December 3, 2015, revised December 9, 2015, revised February 2, 2016 Page 4 provides back up documentation including the COR and the vendor quote. The new furniture is noted on the Attachment 2 modified wireless system map. Change Order 1.2, Item F, Install fiber drop into City Telephone Room:The plans and specifications did not detail any additional drops into city hall other than the proposed drop Into city TMC. Per the request of City IT staff, a Fiber Optic Cable drop will be provided Into the City Telephone Room for future use.The drop will include 12 Single Mode Fiber Optic Cable and a wall mounted fiber patch panel. Attachment 1 provides back up documentation including the COR and the vendor quote.The new fiber drop is noted on the Attachment 2 modified wireless system map. Change Order 1.2, Rem G—K, Furnish and Install Signal Interconnect at various locations:During the design phase existing Copper Signal Interconnect Cable(SIC)was tested in design by Siemans, and found to have sufficient continuity.The contract plans and specifications state that the Contractor is responsible for testing the Existing Copper interconnect to ensure the copper was not damaged since the test that occurred during the design phase.The contractor tested the Copper SIC and found five (5)segments that to have no continuity. The existing SIC will be replaced with same conductor cable and terminated.A report generated by the contractor describing the results of the continuity test is attached.Attachment 1 provides back up documentation including the COR and the vendor quote.The new copper segments noted on the Attachment 2 modified wireless system map.A continuity report provided by Aegis I provided on attachment 3. Change Order 1.2, Item L: A Splice Vault is not needed at the Police Station and the City Hall because no splice will occur at either location in the vault.The Splice Vault is credited in 1.2, Item M. No. 6 pull boxes will be installed instead at the location.A back up of the cost breakdown for the new equipment Is provided in attachment 1. Change Order 1.2, Rem M, Credits: The Contractor has coordinated with the Resident engineer and City staff,and determined that equipment installation will not be required at specific locations due to wireless system modifications stated above.The following summarizes items that the City is being credited for: No. Credit Description Total Credit 1. Bid Item# 11 Splice Vaults are not required because no splice will occur $ 11,322.20 at this location.The two(2)splice vaults were not furnished or installed. No. 6 pull boxes are furnished and installed instead per COR 1.21- 2. Regarding plan sheet 25,Type III AF Service equipment cabinets are not $ 2,911.48 needed at the Amtrak Station and Angels Baseball field, because alternative existing electric panels will be utilized.The Type III AF Service equipment cabinets were purchased before the discovery of existing electric panels, and stored at the City Yard for future use. 3. Line Item#17 NEMA 4 Cabinet is not required at the Convention Center $ 5,377.72 Roof due to Wireless System modification. One NEMA 4 Cabinet was not urchased or installed. 4. Regarding plan sheet 14, the work identified at S. Palm Canyon $ 3,746.38 Drive/Andreas Road cannot be completed due to the Palm Canyon Avenue construction by Wessman Construction.The new equipment at this location was purchased before discovering that the traffic signal would be under construction.The traffic signal cabinet and equipment will be stored at the City Yard for future use. 31 Contract Change Order No. 1 October 27, 2015, revised December 3, 2015, revised December 9, 2015, revised February 2, 2016 Page 5 5. Regarding plan sheet 14, the work Identified at S. Palm Canyon $ 3,746.38 Drive/Desert Fashion Plaza cannot be completed due to the Palm Canyon Avenue construction by Wessman Construction.The new equipment at this location was purchased before discovering that the traffic signal would be under construction. The traffic signal cabinet and e ui ment will be stored at the City Yard for future use. $27,104.16 SUMMARY OF COSTS: Original Contract Amount: $2,078,080.40 Original Completion February 11,2016 This Change Order. $ 77,969.83 Days Added 36 Previous Change Order(s): $ 0.00 Previous Days Added: Revised Contract Amount: $2,156,050.23 Revised Completion April 14, 2016 SIGNATURES ON NEXT PAGE 32 Contract Change Order No. 1 October 27,2015, revised December 3, 2015, revised December 9,2015,revised February 2, 2016 Page 6 1 have received a copy of this Change Order aM REED PRICES are acceptable to Contractor Aegis ITS gna re Date Lai 1,a% el[�eg,� Cc, Prinl#d Name and riltle Michael Baker International Recommended By: -2 la _ Joshua McNeill Date Consultant Resident E Ineer City of Palm Sprinas Recommended By: Marcus Filler Date `Assistant City Manager/City Engineer Approved By: \ '1�,',,xb D eady, City Manager Date Attest By: James Thompson, City Clerk Date Distribution: APPROVED BY CITY MANAGER Original Conformed Copy: Conformed-File Copy- Contractor (1) Engineering Pay File (1) �� hl�--' '�1 `q�,^ City Clerk (1) City Project File (1) Purchasing (1) 11 �_rr,,., Finance (1) ��Dv�6 33 t rALM,r O 4�y N CITY OF PALM SPRINGS CONTRACT CHANGE ORDER <IFORM To: Aegis ITS Date: April 12, 2016 3360 East La Palma Avenue Project No: 08-04 Anaheim,CA 92806 Project: Traffic Management Center and Tel: (714)238.9277 Traffic Signal Communication Change Order No: 02 Purchase Order Attn: Rick Duncan Account 134-4498-50272 CHANGES IN WORK/COST: This Contract Change Order No. 2 adds additional work,generally Identified as : C.O.# I Item I Description Cost 2.0 1 1 1 City Hall TMC Spider Shack UPS $5,461.65 TOTAL $5,461.65 CHANGES TO CONTRACT TIME: The contract specifications specify that the project must be complete after 160 working days.Working days are defined in the contract specifications as any day except Fridays, Saturdays, and Sundays, designated holidays, and days In which inclement weather prevents work. Per these provisions, the project should be complete on February 1 Vh, 2016. Thirty-six (36) working days were added for Contract Change Order No. 1. Thirty-two(32)working days are added for Contract Change Order No.2. SOURCE OF FUNDS: The following accounts will be utilized: Item I Description Amount Account Utilized C.O. 2 1 City Hall TMC Spider Shack UPS $5 461.65 134-4498-50272 REASONS FOR CHANGE: Change Order 2.0,City Hall TMC and Spider Shack UPS:The plans and specifications require that the Contractor provide the necessary equipment to make the system operational. However, the contractor has recommended that that the City also install an Uninterruptible Power Supply(UPS)to protect the Rack equipment at the City Hall TMC and Police Department Spider Shack.The UPS will contain a battery backup that will provide power to rack equipment during short power outages. The UPS will also protect rack equipment from power surges,which will increase the life span of rack equipment and ensure the City's Investment. These equipment installations ensure that the City s new servers will have a longer life span and provide optimum reliability. The UPS'recommended for each location are sized according to the power DUPLICATE 3 ORIAIIVAI Contract Change Order No. 2 April 12, 2016 Page 2 demand of the equipment at each location.The UPS at the TMC also includes a network management card that notifies the user of abnormal power surges or outages. Changes to Contract Time: The Contractor has requested additional time associated with the following delays: 1. The project NTP was released before shop drawings were reviewed and approved.The review of shop drawings and an RFI regarding wireless design delayed the actual start time for the contractor by sixteen(16)working days. 2. There have been five (5)documented delay days due to inclement weather. 3. While installing new SIC in existing conduit in accordance with Change Order 1, the contractor encountered several locations with minor conduit damage. The contractor is not requesting additional funds due to the conduit damage, but the repairs delayed the project four(4)working days. 4. While installing Ethernet extenders for the existing signal interconnect runs along Tahquitz Canyon Way,the contractor encounter issues with existing outlets in the cabinets.Outlets were configured to only provide power when the cabinet door is open. Contractor was able to use alternative power sources in the cabinet, but this resulted in a delay of seven (7)working days There are a total of thirty-two(32)additional working days requested because of the various delays.There is no extra cost associated with the time extension. SUMMARY OF COSTS: Original Contract Amount: $2,078,080.40 Original Completion Date: February 11, 2016 This Change Order: $ 5,461.65 Days Added 32 Previous Change Order(s): $ 77,969.83 Previous Days Added: 36 Revised Contract Amount: $2,161,511.88 Revised Completion Date: June 9, 2016 '"`•SIGNATURES ON NEXT PAGE•'"* 35 Contract Change Order No. 2 April 12, 2016 Page 3 1 have received a copy of this Change Order and the above AGREED PRICES are acceptable to Contractor Aegis ITS ell Signature Date plc I)CAt a1/ i*O' C#WMOZ Printed Name and Title Michael Baker International Recommended By: �� �+�' �' �Z-z gx& Joshua McNeill � Date Consultant Resident ngineer City of Palm Springs /� Recommended By: t'7 � j(Q 0 Marcus Puller IDate Assistant City Manager/City Engineer fll Approved By: fl!2 vid H. Ready, City Manager Date Attest By: James Thompson— , City Date Distribution: Original Conformed Cony: Conformed-File Copy: Contractor (1) Engineering Pay File (1) City Clerk (1) City Proiect File {1) Purchasing {1) Finance {1) APPROVED BY�f1YMAWER 36 4I N CITY OF PALM SPRINGS • CONTRACT CHANGE ORDER To: Aegis ITS Date: November 6, 2017 3360 East La Palma Avenue Project No: 08-04 Anaheim, CA 92806 Project: Traffic Management Center and Tel:(714)238-9277 Traffic Signal Communication Change Order No: 03 Purchase Order Attn: Brian Akerley Account 134-4498-50272 CHANGES IN WORK/COST: This Contract Change Order No. 3 provides for a time extension to the contract,generally identified as: C.U.# Item I Description Cost 3.0 1 1 Time Extension $0.00 TOTAL $0.00 CHANGES TO CONTRACT TIME: The contract specifications specify that the project must be complete after 160 working days.Working days are defined in the contract specifications as any day except Fridays, Saturdays, and Sundays, designated holidays, and days in which inclement weather prevents work. Per these provisions, the project should be complete on February 11111, 2016. Thirty-six (36)working days were added for Contract Change Order No. 1. Thirty-two(32)working days are added for Contract Change Order No. 2, and Seventy-two (72)working days are added for Contract Change Order No. 3. SOURCE OF FUNDS: The following accounts will be utilized: Item I Description Amount Account Utilized C.O. 3 1 Time Extension $0.00 134-4498-50272 REASONS FOR CHANGE: Change Order 3.0,Time extension: Due to the complex nature of the project, procurement of materials and the work on over 81 locations throughout the City increased coordination and confirmation that the existing hardware and software and communication facilities are integrated it required the increased time for the coordination of the project. I 37 Contract Change Order No. 3 November 6. 2017 Page 2 Changes to Contract Time: The Contractor has requested additional time associated with the following work: 1. Overall coordination of the project. There are a total of seventy-two(72)additional working days requested. There is no extra cost associated with the time extension. SUMMARY OF COSTS: Original Contract Amount: $2,078,080.40 Original Completion Date: February 11, 2016 This Change Order. $0.00 Days Added 72 Previous Change Order(s): $83,431.48 Previous Days Added: 68 Revised Contract Amount: $2,161,511.88 Revised Completion Date: October 13, 2016 SIGNATURES ON NEXT PAGE"'• 38 Contract Change Order No. 3 November 6, 2017 Page 3 I have received a copy of this Change Order and the above AGREED PRICES are acceptable to Contractor Aegis ITS _ 1-7- Z 0 Signature Date Brian Akerly, Regional Manager Michael Baker International Recommended By: �. ///7 2oJ Marc Volett, P.E. Date Project Manager City of Palm Springs Recommended By: Marcus Fuller Date Assistant City Manager Approved By: David H. Ready, City Manager Date Attest By: Kathie Hart, City Clerk Date Distribution: Original Conformed Coov: Conformed-File Copy: Contractor (1) Engineering Pay File (1) City Clerk (1) City Project Fife (1) Purchasing (1) Finance (1) 3 39 ATTACHMENT 3 40 MichaelWe Make a Difference INTERNATIONAL. LETTER OF TRANSMITTAL To: City of Palm Springs DATE: November 8,2017 3200 E.Tahquitz Canyon Way RBF Joe NO: 130001 Palm Springs,CA 92262 REFERENCE: Palm Springs TMC DESCRIPTION: ATTN: Savat Khamphou SENT To You VIA: ❑ Mail ❑ Blueprinler x Overnight Delivery(Carrier) ❑ E-Mail ❑ Your Pick-Up ❑ MBI Messenger ❑ Messenger(Other Courier) No.of No.of DESCRIPTION Copies Originals 1 Wet signed Notice of Substantial Completion Letter 2 Wet signed CCO#3 for Aegis 1 Before Study 1 After Study 1 As-Built Plan Set(11 x 17) 1 Controller cabinet field photographs(Binder) 1 USB Thumb Drive(Containing: CAD files, photos, beforetafter studies timing sheets etc.) SENT FOR YOUR: ❑ Approval ❑ Review ❑ Comments ❑ Per Your Request ❑ Files ❑ Signature ❑ use ❑ Information ❑ REMARKS:Savat: I have enclosed the above described documentation for your files. Submittal of this information completes the required submittals for this project. Please note that typically,the Caltrans DLAE audits the construction notebooks(submitted to you on October 261h). However, please let me know if you need any of the construction documentation downloaded to a dropbox or placed on a thumb drive and sent to you. Michael Ba tional, Inc. BY: icha B , Vice Pr ent s Hutton Centre,Suite 5001 Santa Ana,CA 92707 MBAKERINTL.COM Office:949-472-35051 Fax:949-472-a373 41 MichaelWe Make a Difference INTERNATIONAL November 6, 2017 10107234 Mr. Savat Khamphou P.E. Assistant Director of Public Works CITY OF PALM SPRINGS 3200 East Tahquitz Canyon Way Palm Springs CA, 92662 Subject: Notice of Substantial Completion Traffic Management Center-Signal Interconnect Project Federal Project No. CIVIL 5282 (031) Dear Mr. Khamphou: The Traffic Management Center-Signal Interconnect Project has been inspected and found to be substantially complete in accordance with the contract documents as of October 13, 2016. However, please note that there are areas where the City's existing infrastructure (copper wire) should be reviewed by the City's traffic signal maintenance team for potential replacement in the future. If you require additional information or have any questions, please contact me at(949)855-3607. Sincerely, /� _z/ ZI Marc Violett, P.E. Project Manager 5 Hutton Centre Drive,Suite Soo,Santa Ma CA 92707 MBAKERINTLCOM Office:949.472.3482 I Fax;949,855-7050 42 1L0 'ALM a~p "mac CITY OF PALM SPRINGS CONTRACT CHANGE ORDER 41YORN�P To: Aegis ITS Date: November 6, 2017 3360 East La Palma Avenue Project No: 08-04 Anaheim, CA 92806 Project: Traffic Management Center and Tel:(714) 238-9277 Traffic Signal Communication Change Order No: 03 Purchase Order Attn: Brian Akerlev Account 134-4498-50272 CHANGES IN WORKICOST: This Contract Change Order No. 3 provides for a time extension to the contract,generally identified as: C.O.# I Item I Description Cost 3.0 1 1 1 Time Extension $0.00 TOTAL $0.00 CHANGES TO CONTRACT TIME: The contract specifications specify that the project must be complete after 160 working days. Working days are defined in the contract specifications as any day except Fridays, Saturdays, and Sundays, designated holidays, and days in which inclement weather prevents work. Per these provisions, the project should be complete on February 11 , 2016. Thirty-six (36)working days were added for Contract Change Order No. 1. Thirty-two (32)working days are added for Contract Change Order No. 2, and Seventy-two (72)working days are added for Contract Change Order No. 3. SOURCE OF FUNDS: The following accounts will be utilized: Item I Description Amount I Account Utilized C.O. 3 1 Time Extension $0.00 134-4498-50272 REASONS FOR CHANGE: Change Order 3.0,Time extension: Due to the complex nature of the project, procurement of materials and the work on over 81 locations throughout the City increased coordination and confirmation that the existing hardware and software and communication facilities are integrated it required the increased time for the coordination of the project. i 43 Contract Change Order No. 3 November 6, 2017 Page 2 Changes to Contract Time: The Contractor has requested additional time associated with the following work: 1. Overall coordination of the project. There are a total of seventy-two (72) additional working days requested. There is no extra cost associated with the time extension. SUMMARY OF COSTS: Original Contract Amount: $2,078,080.40 Original Completion Date: February 11, 2016 This Change Order: $0.00 Days Added 72 Previous Change Order(s): $83,431.48 Previous Days Added: 68 Revised Contract Amount: $2,161,511.88 Revised Completion Date: October 13,2016 '`••SIGNATURES ON NEXT PAGE•••' 44 Contract Change Order No. 3 November 6, 2017 Page 3 1 have received a copy of this Change Order and the above AGREED PRICES are acceptable to Contractor Aegis ITS Signature Date Brian Akerly, Regional Manager Michael Baker International �f - Recommended By: Marc Violett, P.E. Date Project Manager City of Palm SpriMis Recommended By: Marcus Fuller Date Assistant City Manager Approved By: David H. Ready, City Manager Date Attest By: Kathie Hart, City Clerk Date Distribution: Original Conformed Coov: Conformed-File Coov: Contractor (1) Engineering Pay File (1) Citv Clerk (1) City Proiect File (1) Purchasing (1) Finance (1) 3 45 ATTACHMENT 4 46 Recording Requested By: City of Palm Springs When Recorded Mail To: Name: Anthony Meiia,City Clerk Street Address: 3200 E Tahquitz Canyon Way City&State: Palm Sings,CA 92262 SPACE ABOVE THIS LINE FOR RECORDERS USE NOTICE OF COMPLETION (CA Civil Code §§ 8180-8190, 8100-8118, 9200-9208) NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is an owner of an interest of estate in the hereinafter described real property,the nature of which interest or estate is: Fee (e.g. fee,leasehold,joint tenancy,ect.) 2. The full name and address of the undersigned owner or reputed owner and of all co-owners or reputed co- owners are: Name Street and No. City State City of Palm Springs 3200 E.Tahquitz Canyon Way Palm Springs CA 92262 3. The name and address of the direct contractor for the work of improvement as a whole is: Aegis ITS,Inc.,3360 East La Palma Avenue,Anaheim,CA 92806 4. This notice is given for(check one): p Completion of the work of improvement as a whole. CI Completion of a contract for a particular portion of the work of improvement(per CA Civ.Code §8186). 5. If this notice is given only of completion of a contract for a particular portion of the work of improvement (as provided in CA Civ.Code§8186),the name and address of the direct contractor under that contract is: Not Applicable 6. The name and address of the construction lender,if any,is: Not Applicable 7. On the 13th day of October 2016,there was completed upon the herein described property a work of improvement as a whole(or particular portion of the work of improvement as provided in CA Civ.Code §8186)a general description of the work provided: Traffic Management Center and Citywide Traffic Signal Interconnect/synchronization Proiect;Federal Aid Project No.CML 5282(031),Citv Project No.08-04 8. The real property herein referred to is situated in the City of Palm Springs ,County of Riverside State of California,and is described as follows: Various locations in the City of Palm Springs per attached map. 9. The street address of said property is: Per the attached map of various locations in the City of Palm Springs. 10. If this Notice of Completion is signed by the owner's successor in interest,the name and address of the successor's transferor is: Not Applicable I certify(or declare)under penalty of perjury the laws of the State of California that the foregoing is true and correct. Date: By: Signature of Owner or Owner's Authorized Agent Thomas Garcia.Director of Engineering Services/City Engineer Print Name Page I of 2 47 VERIFICATION I, Thomas Garcia state:I am the Director of Engineering Services/City Engineer("Owner", "President",Authorized Agent","Partner",etc.)of the Owner identified in the foregoing Notice of Completion. I have read said Notice of Completion and know the contents thereof,the same is true of my own knowledge. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed on (dace),at Palm Springs (city),CA (State). Signature of Owner or Owner's Authorized Agent Thomas Garcia,Director of Engineering Services/City Engineer A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached,and not the truthfulness,accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF On (date),before me, Notary Public (name and title of officer) personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s)acted,executed the instrument. I, certify under PENALTY OF PURJURY under the laws of the State of California that the foregoing paragraph is true and correct. Witness my hand and official seal. Signature Page 2 of 2 48 ATTACHMENT 5 49 AMENDMENT NO. 4 TO AGREEMENT NO. 5985 PROFESSIONAL SERVICES AGREEMENT FOR CONSTRUCTION MANAGEMENT SERVICES TO THE CITY OF PALM SPRINGS TRAFFIC SIGNAL INTERCONNECT/SYNCHRONIZATION, CITY PROJECT NO. 08-04 FEDERAL PROJECT NO. CML 5282 (031) THIS FOURTH AMENDMENT TO Agreement No. 5985 for professional engineering and construction management services, (herein "Amendment') made and entered into on the _ day of 2017, by and between CITY OF PALM SPRINGS, a California charter City and municipal corporation, (herein "City"), and Michael Baker International, INC., (herein "Consultant'), is hereby amended as follows: RECITALS WHEREAS, City and Consultant entered into that Agreement No. 5985 to provide professional engineering and construction management services in the City of Palm Springs ("Agreement'), as dully amended from time to time; WHEREAS, City requests Consultant to provide for design and construction management services for the City-wide upgrade of traffic signal synchronization and install a new Traffic Management Center(TMC) at the Palm Springs City Hall; and WHEREAS, the parties wish to amend the Agreement to increase the contract price for purchase of equipment due to damage from errant vehicles affecting the TMC and Traffic Signal Synchronization in order to expedite the repairs of the damaged traffic signal; NOW, THEREFORE, for good and sufficient consideration, the parties agree as follows: Section 1. Section 2.1, is hereby revised to reflect the total amended contract amount as herein specified by this Amendment No. 4. The Schedule of Compensation, Exhibit "E", is hereby amended and increased by $6,428.15 for additional equipment purchase reflecting an increase maximum contract amount of Six Hundred Sixty-Five Thousand, Eight Hundred Seventy-Nine and Fifteen Cents ($665,879.15). 50 ea.M `YE[ •NA el irl«eCQwTl YCAOYIaMY®vr TfEIMCEv1-Ma IwOA^M- /Er T3 ro TZ MYra TOTAL TOTAL TOTAL 1 rCCM 1: vWSUM OTu TaY 1E9uo1a sY. Its.. • • • f f • • • LW SE 1tI-OWCiYL COIOMCt 121I,521 S2l 7 52 1 SMErOYEI1T3 PIMSE J-CCMST0.U[Ta ApMSIMTpN SENNCf i 31 SO O i0 J.f Sno Maven Rfwfw I 76 a 6 1688Y 17 JM 33 Res MroPe esh WYS•nnvlon I 6 a Tfi IJ. 13LM Censtrucbn.Yan•gmnR ApYPN•JYL Ja ana ms soon 1 f5936 OuaW.l5suimeRan a 12M 312M .6 ws:e•a�cw:co�.•Mason 1e W2 16 M so• IM J) fYy Rana MawN 6 16 t MAMD3�M Ya WMA 660R {30P2 MAM i-S TOTAL 71 {a.SSS 16 StMS TM SM&TM SMJ.TM n1IAJE A.. 1 a w6•f of rnw r�Ira PI•l^E f{Yngw dnE nstaf Ymw Cd•r Canna Ml.xnMeY•6NCAYPZaMWDR Y�YSw.115YAC.M6Cw1EDC0 M.1 ICN:i16SNoee Coaz sUpprefsYn tCmnemneas TYarml SB SB 642]61 0.NniW�M fU 57'M W M $Ias 1fK1Y1•EM roiu M s176,738 M4a M429 J41& �L CCMTI TTOTAL S247.621 624T4M MEWGP TOTAL SM6 Bn,15 Total maximum contract amount: $665,879.15 Section 2. Full force and effect: Except as otherwise previously modified herein, all other provisions of the Agreement shall remain in full force and effect. 51 IN WITNESS WHEREOF, the parties have executed and entered into the Amendment as of the date first written below. ATTEST: CITY OF PALM SPRINGS, a California charter city and municipal corporation By: By: Anthony Mejia David H. Ready City Clerk City Manager APPROVED AS TO FORM: By: Edward Z. Kotkin City Attorney CONSULTANT NAME: By: Michael Baker International Inc. Check one:_Individual _Partnership X Corporation Corporations require two notarized signatures: One signature must be from the Chairman of Board, President, or any Vice President. The second signature must be from the Secretary, Assistant Secretary, Treasurer, Assistant Treasurer, or Chief Financial Officer). By: Notarized Signature of Chairman of Board, President By: Notarized Signature Secretary, Asst. Secretary, or any Vice President Treasurer,Asst.Treasurer or Chief Financial Officer By: By: Signature(notarized) Signature(notarized) Name: Name: Title: Title: I 52 EXHIBIT"E" SCHEDULE OF COMPENSATION The following is amended to Exhibit"E", Schedule of Compensation: Phase 3-Construction Administration Services NO.OP INE14ECl CAW CONST1111CTION Af EMOIEET3 ORIGNAL ANENU40411 ANEMPIENT2 ANEM1%ENT4 TOTAL NANAGENENT AM ONYRAC seiEErs EM WEER TECIIN1 M'avECTION TOTAL $144 p.r No,u l—. 1140 p.,1— TOTAL TOTAL TOTAL TOTAL TASK OESCRWTM 9hu H. 1 i i i t i i t 4 i PHASE 1A2-ORIGINAL CONTRACT 5217 52t $247.521 AMENDSAENTS PHASE 3-CONSTRICTOR AOMI6TRATION SERVICES 31 Fe{wshfA0rl Mee A dance 0 so 0 so W 5W SZ550 32 Shoo Dm na R4NeW 1 4 6 $16,6ea 17244 3.3 Res dig Re ests for information / 76 1 4576 $13,228 $138it Censautlw.Management Administration. 3.1 andms ctign s0 200 NO 210 800 159088 riT 250 45938 3.5 Ousl Assurance Plan $0 0 50 $12.088 $0 12088 3.0 Wsceaaneg CwstwdtonSepNd 1B 52592 so so 18 S2,5U $65,508 S68100 3.7 Final Record Drarm s 6 $864 1 11530 24 $3.002 PIIASl13-SUBTOTAL 32 54,6M ib SI'S30 24B 533,0011 2R f39,T7R S2s9,TlR SS1250 SXZ726 PHASE4-- iW Wbo DatecNonTmras PHASE4-FUNasn and mi120 Hens COIN Camera ASSOM -MOdel CAMAU NDR Imager,115VAC,NTSCWEDOO 4.1 RMC31M Vide.Coar Suppessi0n(COnnertAdess Termination) m SO $62,204 S42,M4 ReimWrsadeE eases 60 $7000 so58,428 f/3.428 AMENOLENT TOTAL M 738 $81428 $41835$ ORKANAL CONTRACT TOTAL $247 1 $247,521 NEW GRAND TOTAL S085,8T9.15 Original Contract Amount: $ 247,521 Amendment 1 Increase $ 276,738 Amendment 2 Increase $ 95,454 Amendment 3 Increase $ 39,738 Previous Grand Total $ 659,451 Amendment 4 Increase $ 6,428.15 Grand Total of Contract $665,879.15 END OF EXHIBIT"E" 53 ATTACHMENT 6 54 i Frov Riverside County Clerk 9514867020 12/2912014 18:01 #585 P.002/006 Notice of Exemption Form D To: ❑ Office of Planning and Research From:(Public Agency) City of Palm springs PO Box 3044,1400 Tenth Street,Room 212 3200 E. Tahquitz Canyon Way Sacramento,CA 95812-3044 Palm Springs, CA 92262 County Clerk (Adensssl County of Riverside P.O. Box 751 Riverside, CA 92502-0751 Project Title: Traffic Management Center - Traffic Signal Synchronization Project Location-Specific: Citywide throughout the City of Palm Springs. - Project Location-City: Palm Springs Project Location-County: Riverside Description of Project: The proposed project includes installation of a direct communication link between the City's TMC and the City's information technology (1T) hub, installation of three weather closed circuit television cameras, and upgrade of 00 signalized intersections citywide by installing conduit, cables, pull boxes from traffic signal poles to the traffic signal cabinets. All work will be within the existing Right of Way. Name of Public Agency Approving Project: City of Palm Springs ff�� 1��� Name of person or Agency Carrying Out Project: _City of Palm Springs RIVERSIDE COUNMry 1 Q-) Exempt status: (check one) APR 0 9 2014 !1 ❑Ministerial(Sec.21080(b)(1); 15268); ❑Declared Emergency(Sec.21080(b)(3); 15269(a)); LARRY`�W.WARD,CLERK ❑Emergency Project(Sec.21080(b)(4); 15269(b)(c)); BY r 84,.k T.Buie ®Categorical Exemption.State type and section number: 15301(e) & (f) Existing Facilities Oeputy ❑Statutory Exemptions.State code number: Reasons why project is exempt: This TMC and Traffic Signal Synchronization project will provide the City the ability to monitor traffic intersections while synchronizing traffic signals with existing facilities within the City's existing right of way. I Lead Agency Contact Person; Savat Khamphou Area Code/TelephonelExtension: (760) 323-8253 If filed by applicant: 1,Attach certified o m t of rnption finding. 2.Has a Notice o . c tion n filed by the public agency approving the project? ®Yes ❑No Signature: p 3/26/203.4 Title: Asst Dir of Publ Wrks Signed by Lead Agency ivag 4J_'_i.C;-a,r-`t:, gl tin rraiio Date recei'vpdfcvrrfiling at OPR: ❑Signed by Applicant January9004 APP 0 4 20If1 Governaes Office of Planning and Research ( y 27 V. Ccu • e�tt crcttlt, '21 ;CsMomw 55 From:Riverside County Clerk 9514867020 12/29/2014 18:00 #585 P.0011006 i i 1 1 I STATE OF CALIFORNIA-THE RESOURCES AGENCY DEPARTMENT OF FISH AND GAME ENVIRONMENTAL FILING FEE CASH RECEIPT ! Receipt#: 201400198 State Clearinghouse#(if applicable): LeadAgeacy: CITY OF PALM SPRINGS Date: 04/0912014 I County Agency of Filing: Riverside Document No: 201400198 i Prajecr rrle. TRAFFIC MANAGEMENT CENTER-TRAFFIC SIGNAL SYNCHRONIZATION i Project Applicant Name: CITY OF PALM SPRINGS Phone Number-, 760-323-8253 Project ApplicontAddress: 3200 E.TAHQUITZ CANYON WAY PALM SPRINGS,CA 92262 ! Project Applicant: Local Public Agency CHECK APPLICABLE FEES: ❑Fi iranmental Impact Report E❑Negative Declaration ❑Application Fee Water Diversion(State Water Resources Control Board Onlyj ❑Project Subject to Certified Regulatory Programs ©County Administration Fee $50.00 ❑Profect that is emnlPt from fees(DFG No Effect Determination(Form Attached)) (�X Project that is exempiframfees(Nortce of Exemption) Total Received $50.00 Signature and idle ofperson receivt went: ngpaY Notes: I ! t I 56 ATTACHMENT 7 57 CATEGORICAL EXEMPTION/CATEGORICAL EXCLUSION DETERMINATION FORM 081RIV/Palm Springs CML 5282(031) Dist.-Co.-Rte.(or Local Agency) P.M/P.M. EA.(Stale project) Federal-Aid Project No.(Local project)/Proj.No. PROJECT DESCRIPTION: (Briefly describe project,purpose,location,limits,right-of-way requirements,and activities involved. Enter project description/n this box. Use Continuation Sheet,if necessary The proposed project includes installation of a direct communication link between the City's Traffic Management Center(TMC)and the City's information technology(IT)hub,installation of three weather closed circuit television cameras to monitor flood and wind conditions in real time at the Whitewater River crossings at Indian Canyon Drive,Gene Autry Trail,and Vista Chino,and upgrade 80 signalized intersections cdywide by installing conduit,cables,pull boxes from traffic signal poles to the traffic signal controller cabinets. The project is all within the existing right-of-way,no new right-of-way will be required for this project. CEQA COMPLIANCE (tor State Projects only) Based on an examination of this proposal,supporting information,and the following statements(See 14 CCR 15300 at seq-)� • If this project falls within exempt class 3,4,5,6 or 11,it does not impact an environmental resource of hazardous or critical concern where designated,precisely mapped and officially adopted pursuant to law. • There will not be a significant cumulative effect by this project and successive projects of the same type in the same place,over time. • There is not a reasonable possibility that the project will have a significant effect on the environment due to unusual circumstances. • This project does not damage a scenic resource within an officially designated slate scenic highway. • This project is not located on a site included on any list compiled pursuant to Govt.Code 4 65962.5('Cortese LisC). • This project does not cause a substantial adverse change in the significance of a historical resource. CALTRANS CEQA DETERMINATION (Checkone) ❑ Exempt by Statute.(PRC 21080[b];14 CCR 15260 at seq.) Based on an examination of this proposal,supporting information,and the above statements,the project is ❑ Categorically Exempt.Class_ (PRC 21084;14 CCR 15300 el seq.) ❑ Categorically Exempt.General Rule exemption.[This project does not fall within an exempt class,but it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment(CCR 15061[b][3]) NIA N/A Print Name:Environmental Branch Chief Print Name:Project Manager/DLA Engineer NIA N/A Signature Date Signature Date NEPA COMPLIANCE In accordance with 23 CFR 771.117,and based on an examination of this proposal and supporting information,the State has determined that this project: • does not individually or cumulatively have a significant impact on the environment as defined by NEPA and is excluded from the requirements to prepare an Environmental Assessment(EA)or Environmental Impact Statement(EIS),and • has considered unusual circumstances pursuant to 23 CFR 771.117(b) (httpJ/www.lhwa.dot.00vlhep)23cfr771.htm-sec.771.117). In non-attainment or maintenance areas for Federal air quality standards,the project is either exempt from all conformity requirements, or conformity analysis has been completed pursuant to 42 USC 7506(ci and 40 CFR 93. CALTRANS NEPA DETERMINATION (Check one) ® Section 6004: The State has been assigned,and hereby certifies that it has carried out,the responsibility to make this determination pursuant to Chapter 3 of Title 23,United States Code,Section 326 and a Memorandum of Understanding(MOU) dated June 7,2010,executed between the FHWA and the State. The State has determined that the project is a Categorical Exclusion under: ❑23 CFR 771.117(c):activity(c)L_) ®23 CFR 771.117(d):activity(d)(2) ❑Activity_ listed in the MOU between FHWA and the State ////1 ❑ Section 6005: Based on an examination of this proposal and supporting infom)Eytion,the Slate has determined that the project is a CE under Section 6005 of 23 U.S.C.327. //�� Aaron Burton Savat Kh phou Print Name:En ' men �hter Print .Project Manager/DLA Engineer S u Date Sig6ature D6tb Briefly list environmental commitments on continuation sheet. Reference additional information,as appropriate(e.g.,air quality studies, documentation of conformity exemption,FHWA conformity determination if Section 6005 project;§106 commitments;§4(f);§7 results; Wetlands Finding;Floodplain Finding;additional studies;and design conditions). Revised June 7,2010 Page I of 2 58 CATEGORICAL EXEMPTIONICATEGORICAL EXCLUSION DETERMINATION FORM Continuation Sheet 081RIVIPaIrn Springs CML 5282 LU3 Dist-Co.-Rte.(or Local Agency) P.M/P.M. E.A.(State project) Federal-Aid Project No.(Local project)/Proj.No. Continued from page t: Project Descnpbon: The proposed project includes installation of a direct communication link between the City's Traffic Management Center(TMC)and the City's information technology(IT)hub,installation of three weather closed circuit television cameras to monitor flood and wind conditions in real time at the Whitewater River crossings at Indian Canyon Drive,Gene Autry Trail,and Vista Chino,and upgrade 80 signalized intersections citywide by installing conduit,cables,pull boxes from traffic signal poles to the traffic signal controller cabinets. The project is all within the existing right-of-way,no new right-of-way will be required for this project. Page 2 of 2 �9