HomeMy WebLinkAbout9/5/2018 - STAFF REPORTS - 1.H.Citv Council Staff Reporl
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DATE : September 5, 2018 CONSENT CALENDAR
SUBJECT: ACCEPTANCE OF THE 2017 ADA CURB RAMPS & LIBRARY
SIDEWALK , CITY PROJECT NO . 17-11.
FROM : David H. Ready, City Manager
BY : Engineering Services Department
SUMMARY
Formal City Council acceptance of 2017 ADA Curb Ramps & Library Sidewalk, City
Project No . 17-11 is required to document the completion of the public works
improvements, and to allow the City 's filing of a Notice of Completion with the Riverside
County Recorder in accordance with Section 920.0 of the California Civil Code .
RECOMMENDATION:
1. Accept the public works improvement identified for 2017 ADA Curb Ramps & Library
Sidewalk , City Project No . 17-11 , as completed in accordance with the plans and
specifications; and
2. Authorize the City Engineer to execute and file for recordation with the Riverside
County Recorder a Notice of Completion for the 2017 ADA Curb Ramps & Library
Sidewalk , City Project No . 17-11 .
BACKGROUND:
In February 2017, the Department of Engineering Services submitted two applications
for Community Development Block Grant (CDBG) funds for Program Year 2017/2018 .
The first application , "Citywide ADA Curb Ramps ," requested $100 ,000 in ADA curb
ramp improvements. The second application requested $34,0 00 for "Sidewalk
Improvements at the Palm Springs Public Library."
On November 1, 2017 , City .Council approved the plans , specifications and estimates
and authorized staff to advertise and solicit bids for 2017 ADA Curb Ramps & Library
Sidewalk project. In general accordance with the CDBG Grant, the work was broken
down into two separate bid schedules as follows :
ITEM NO. .1 . l-\.
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City Council Staff Report
September 5, 2018 --Page 2
Acceptance of CP 17-11
1) Bid Schedule A: Reconstruction of existing curb ramps and upgrade nonconforming
curb ramps located on Ramon Road from Calle Encilia to Sunrise Way and on
Sunrise Way from Baristo Road to Alejo Road as shown in Figure 1.
2) Bid Schedule B: Construct Sidewalk from Baristo Road to Palm Springs Library
entrance as shown in Figure 2.
VICINI TY MA l' (NOT TO SCAL I':)
CI TY OF PA I.M SPRlKGS, CA !JFORNIA
FIGURE 1 FIGURE 2
On November 4, 2017 , the Notice of Inviting Bids was released to the general
contracting community and was published in the Desert Sun in accordance with the
City 's bidding procedures. The final engineer's estimate for this Project was $118 ,000.
On January 24 , 2018 , the contract was awarded to STL Landscape , Inc ., in the amount
of $134,104 . Their bid amount was approximately 13 % over the engineer's estimate.
STL Landscape , Inc., was not the lowest bidder, but was responsive .
On May 21 , 2018 , STL Landscape , Inc. commenced construction of the project , which
was completed on July 3, 2018 .
The final cost of the work is $124 ,868 and a deductive (credit) change order will be
issued to reduce the contract amount by $8 ,6 36.
As determined by City staff, the Contractor satisfactorily completed the Project
requirements . Staff recommends that the City Council accept the Project as required by
Section 9200 of the California Civil Code , and authorize the City Engineer to file and
record a Notice of Comp letion within 15 days of the City Council 's act ion . A copy of the
Notice of Completion to be submitted to the County is included as Attachment 1.
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City Council Staff Report
September 5, 2018 --Page 3
Acceptance of CP 17-11
ENVIRONMENTAL IMPACT:
Section 21 084 of the California Public Resources Code requires Guidelines for
Implementation of the California Environmental Quality Act ("CEQA"). The Guidelines
are required to include a list of classes of projects which have been determined not to
have a significant effect on the environment and which are exempt from the provisions
of CEQA. In response to that mandate, the Secretary for Resources identified classes
of projects that do not have a significant effect on the environment, and are declared to
be categorically exempt from the requirement for the preparation of environmental
documents. In accordance with Section 15301(c) "Existing highways and streets,
sidewalks, gutters, bicycle and pedestrian trails, and similar facilities (this includes road
grading for the purpose of public safety)," Class 1 projects consist of the operation,
repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public
structures, facilities, mechanical equipment, or topographical features, involving
negligible or no expansion of use beyond that existing at the time of the lead agency's
determination. Therefore, in accordance with Section 15301 (c), staff determined that
the 2017 ADA Curb Ramps and Library Sidewalk, City Project No. 17-11, is considered
categorically exempt from CEQA and a Notice of Exemption was prepared and filed with
the Riverside County Clerk.
FISCAL IMPACT:
The Engineering Services Department requested a total of $134,000 for the two
applications submitted for the CDBG program. The first application, "Citywide ADA Curb
Ramps," requested $100,000 for ADA curb ramp improvements. The second application
requested $34,000 for "Sidewalk Improvements at the Palm Springs Public Library." Due
to the selection committee's desire to spread funding amongst the many qualified
applicants and limited amount of CDBG funds, the City was awarded only $88,983 for
the first application and the full award of $34,000 for the sidewalk improvements. The
total initial award for both projects was $122,983.
As part of the CDBG Program, a total of $89,769 and $34,000 was approved as part of
the FY 2017/2018 allocations. Continuing the City's commitment to public safety and
accessibility for all pedestrian users, staff identified another source of funding (Gas Tax)
to supplement funding for the project. The final costs and budget for the 2017 ADA
Curb Ramp and Library Sidewalk, City Project No. 17-11, are summarized in Table 2.
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City Council Staff Report
September 5 , 2018 --Page 4
Acceptance o f C P 17-1 1
Table of Project Costs
CDBG (Fund 137)
Gas Ta x (Fund 133)
Project Administration /Inspection
Construction Cost
Balance
Table 2
Amount
$123,769
$16,630
($15 ,529)
($12 4 ,868)
$0
The City is holding retent ion of $6 ,243.40 for STL Landscape , Inc ., pending acceptance
of the project and filing of the Notice of Completio n with the County Recorder's office .
The Finance Department will add the cost of this project to the City's fi xed asset system
to include the creation of these assets in compliance with Governmental Accounting
Standard Board (GASB) 34 Standards for Financi a l Reporting of Infra structure Assets.
SUBMITIED:
~f.P .E., P.L.S.
Assistant C ity Manager
Attachment:
1. Notice of Co mpletion
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ATTACHMENT 1
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ATTACHMENT 1
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Recording Requested By:
City of Palm Springs
When Recorded Mail To:
Name: Anthony J. Mejia. City Clerk
Street Address: 3200 E Tahguitz Canyon Way
City & State: Palm Springs. CA 92262
SPACE ABOVE THIS LINE FOR RECORDERS USE
NOTICE OF COMPLETION
(CA Civil Code§§ 8180-8190, 8100-8118, 9200-9208)
NOTICE IS HEREBY GIVEN THAT:
I. The undersigned is an owner of an interest of estate in the hereinafter described real property, the nature
of which interest or estate is: Fee (e.g. fee, leasehold, joint tenancy, ect.)
2. The full name and address of the undersigned owner or reputed owner and of all co-owners or reputed co-
owners are:
Name Street and No. City State
City of Palm Springs 3200 E. Tahquitz Canyon Way Palm Springs CA 92262
3. The name and address of the direct contractor for the work of improvement as a whole is:
STL Landscape Inc.; 8122 Compton Ave .• Los Angeles, CA 9000 l
4. This notice is given for (check one):
[iJ Completion of the work of improvement as a whole.
D Completion of a contract for a particular portion of the work of improvement (per CA Civ. Code
§8186).
5. If this notice is given only of completion of a contract for a particular portion of the work of improvement
(as provided inCA Civ. Code §8186), the name and address of the direct contractor under that contract is:
Not Applicable
6. The name and address of the construction lender, if any, is:
Not Applicable
7. On the 3rd day of July. 2018, there was completed upon the herein described property a work of
improvement as a whole (or particular portion of the work of improvement as provided inCA Civ. Code
§8186) a general description of the work provided: City Project 17-ll. construction of various ADA curb
ramps and Library sidewalk.
8. The real property herein referred to is situated in the City of Palm Springs ,County of Riverside
State of California, and is described as follows:_v.:....:a:..:..r.:..::io:..::u:..:::.s...:..:lo::::..::c::::a:..:..:ti~o.:..:;ns:::..:.. _____________ _
9. The street address of said property is: Not Applicable
---~~---------------------10. lfthis Notice of Completion is signed by the owner's successor in interest, the name and address of the
successor's transferor is: Not Applicable ---~~-------------------------1 certify (or declare) under penalty of perjury the laws of the State of California that the foregoing is true
and correct.
Date:--------------By: -------------------
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Signature of Owner or Owner's Authorized Agent
Marcus L. Fuller Asst. City Manager/City Engineer
Print Name
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VERIFICATION
I, Marcus Fuller , state: I am the Assistant City Manager/City Engineer c·owner",
"President", Authorized Agent", "Partner", etc.) of the Owner identified in the foregoing Notice ofCompietion. I
have read said Notice of Completion and know the contents thereof; the same is true of my own knowledge.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Executed on ________ , __ (date), at Palm Springs (City),_..C ..... A...__ __ (State).
Signature of Owner or Owner's Authorized Agent
Marcus Fuller, Director of Engineering Services
A Notary Public or other officer completing this certificate verities only the identity of the individual who
signed the document, to which this certificate is attached, and not the truthfulness, accuracy, or validity of that
document.
STATE OF CALIFORNIA
COUNTY OF
On------------_____ (date), before me,
______________ Notary Public (name and title of officer)
personally appeared who proved to me
on the basis of satisfactory evidence to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they
executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon
behalf of which the person(s) acted, executed the instrument.
I, certify under PENALTY OF PURJURY under the laws of the State of
California that the foregoing paragraph is true and correct.
Witness my hand and official seal.
Signature
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