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Home My WebLink About9/5/2018 - STAFF REPORTS - 1.O.City Council Staff Report DATE : September 5, 2018 CONSENT CALENDAR SUBJECT: STAFF AUTHORIZED AGREEMENTS AND PURCHASE ORDERS FOR THE MONTH OF JULY 2018 FROM: David H. Ready, Esq ., Ph .D ., City Manager BY: Office of the City Clerk Procurement Department RECOMMENDATION: Receive and file the report of Staff Authorized Agreements and Purchase Orders for the period of July 1 through July 31, 2018. AGREEMENTS Number Vendor Description Amount Department A7165 Sloan Vazquez McAfee Solid Waste Franchise $25,000.00 Administration Agreement Consulting A7005 Regatta Solutions , Inc. Amendment No. 1 to Annual $9 ,008 .00 Facilities Supervision/Quarterly Chiller Monitoring A6292 Friends of the Palm Springs Extension Letter for Operating Base Amount Finance Animal Shelter Agreement CPI Increase Annually A6915 W . M. Lyles Co . Change Order No . 17 , ($94 ,635.50) Engineering Wastewater Treatment Plant Decrease Upgrade CP 15-14 A6897 Upbeat Parade Productions Festi val of Lights Parade $22 ,500 .00 Parks and Recreation Production Services A5482 MuniServices, LLC Sales, Transactions and Use $175 ,000.00 Finance Tax, and Property Tax Compliance Services A7171 Kamins ky Productions Video Production of Cornelia $21 ,7 00 .00 Planning White House Restoration A716 8 Red Hawk Fire & Security Fire Suppression System $14 ,574 .00 Facilities Inspection A6915 W . M. Lyles Co . Change Order No. 18 , $19 ,802 .15 Engineering Wastewater Treatment Plant Upgrade CP 15-14 A7172 Pennsylvania VIT AC Closed Captioning Services $25 ,000 .00 Information Corporation Technolog y A7066 Caltec Corporation Change Order No. 22 , Ticketing ($14 ,359 .55) Airport Hall Expansion-Enablin g Project Decreas e IFB 18-02 ITEM NO . _.1;;,.._._0_. - 2 City Council Staff Report September 5, 2018 --Page 2 Agreements and Purchase Orders, Month of July 2018 A7066 Caltec Corporation Change Order No. 23, Ticketing Hall Expansion-Enabling Project IFB 18-02 A7066 Caltec Corporation Change Order No. 24, Ticketing Hall Expansion-Enabling Project IFB 18-02 A7000 Royal Electric Company Change Order No.9, Airfield Lighting Project IFB 17-07 A7066 Caltec Corporation Change Order No. 25, Ticketing Hall Expansion-Enabling Project IFB 18-02 A7066 Caltec Corporation Change Order No. 26, Ticketing Hall Expansion-Enabling Project IFB 18-02 A7066 Caltec Corporation Change Order No. 27, Ticketing Hall Expansion-Enabling Project IFB 18-02 A7066 Caltec Corporation Change Order No. 28, Ticketing Hall Expansion-Enabling Project IFB 18-02 A7066 Caltec Corporation Change Order No. 29, Ticketing Hall Expansion-Enabling Project IFB 18-02 A7066 Caltec Corporation Change Order No. 30, Ticketing Hall Expansion-Enabling Project IFB 18-02 $551.49 $372.47 NO COST $3,808.06 $2,443.85 $1,100.94 $1,044.29 $798.20 $2,707.95 AGREEMENTSANDPURCHASEORDERS Number Vendor Description Amount A7167 PhD Economic Transitional/Special Project $25,000.00 19-0415 Development Consulting Consulting for Finance LLC Department PURCHASE ORDERS Number Vendor Description Amount 19-0317 Cemtek CEMS Maint. Support Muni $18,827.00 Environmental Cogen Plant 19-0329 DIIO, LLC Airport Airline Statistical Access $18,000.00 19-0330 Birdair Inc. Fabricated Roof Maint. $10,522.00 Agreement 19-0333 AAAE PSP $13,200.00 Employee safety/securitytraining 19-0334 EBSCO Info Library Subscription renewal $9,724.00 Services 19-0337 Smoketree Stables Horse Boarding $15,634.08 Airport Airport Airport Airport Airport Airport Airport Airport Airport Department Administration Department Facilities Maintenance Aviation Aviation Aviation Library Police 3 City Council Staff Report September 5, 2018 --Page 3 Agreements and Purchase Orders, Month of July 2018 Number Vendor Description 19-0338 Portford Solutions AP Pxtender Service Inc. 19-0339 Swagit Productions Software Maintenance FY 18/19 19-0340 Titan Power Power Supply Maint. Agreement 19-0343 Johnson Controls Fire Alarm & Monitoring System 19-0349 Del's Flooring Carpet & Vinyl at Fire Training Center 19-0353 PS Chamber of PS Chamber President's Circle Commerce 19-0354 Image Source Maint. Agreement for Xerox Copiers 19-0358 Sun belt Controls Co-Gen Controls Service Inc. 19-0361 Periscope Holdings BuySpeed Annual Maintenance 19-0363 Palm Springs Replace Transmission F-350 Motors Truck 19-0365 Hyatt Hotel Downtown Restroom prog FY 18/19 19-0367 Overdrive Inc. Software Renewal FY 18/19 19-0368 VanMarc Inc. Downtown Restroom prog FY 18/19 19-0369 Albert A. Webb HSIP Grant Application Associates Assistance 19-0371 Velgen Enterprises Downtown Restroom prog FY 18/19 19-0378 Valley Lock and Re-Key Ford Explorers Safe 19-0389 COW Government Scanners for PO Records Dept. Inc. 19-0395 ADB Safegate LED REILS runway lights America replacement 19-0397 Brainfuse, Inc. Subscription Renewal 19-0398 EBSCO Info Subscription Renewal Services 19-0401 Johnson Controls Security System cards/controls Amount Department $17,511.38 City Clerk $24,540.00 City Clerk $8,805.00 Aviation $12,848.82 Aviation $7,525.00 Facilities Maintenance $8,000.00 Economic Development $25,000.00 City Clerk $6,800.00 Facilities Maintenance $15,900.00 Procurement $6,211.10 Facilities Maintenance $9,900.00 Facilities Maintenance $10,000.00 Library $7,367.58 Economic Development $16,650.00 Engineering $7,200.00 Economic Development $6,800.00 Police $6,722.15 Information Technology $9,155.62 Aviation $9,600.00 Library $9,403.96 Library $5,739.30 Aviation 4 Ci t y Council Staff Report September 5 , 2018 --Page 4 Agreements and Purchase Orders, Month of July 2018 Number V e n dor Description Amount Department 19-0403 Active Network Software Subscriptio n $24 ,000.00 Recreation 19-0413 Kronos Telestaff Cloud Host ing $15 ,759.00 Fire 19-0420 P alm Springs Repairs to 2017 Ford Explorer $17 ,722 .2 1 Poli ce Motors 19-0425 Destiny Software Agenda Quick Host Server $10 ,000.00 City Clerk 19-0426 Ra lp h Anderson & E x ecutiv e Search for Finance $24,990 .00 Human Resources Associ ates Director 19-0434 W estern Energ y Water P ump for Cogen Pla nt $12,418.88 Facilities Systems Mai n te na nc e STAFF ANALYS IS : The City 's policies and procedures pro v ide the City Manager and des ig nated staff authority to enter into agreements and purchase orders which are $25 ,000 or less , and certain other amendments and change orders as previously approved by the City Council. Palm Springs Mun icipal Code §7 .02 .030 (k) requires a monthly report be submitted to the City Council. The original contract documents are on file in th e Office of the City Clerk and purchase orders are on file in the Procurement Division . Crai ~ Procurement & Contracting Manager