HomeMy WebLinkAboutA8327 - CORODATA RECORDS MANAGMENT, INC - OFFSITE DOCUMENT STORAGE FOR CITY CLERK Corodata Agreement for Services
Client Acct Name: City of Palm Springs Acct No (TBD):
Full Mailing Address: 3200 E. Tahquitz Canyon Way, Palm Springs, CA 92262
Contact Name: Anthony me ;-a Phone: 760.323.8299 Email: anthony.�@paimspringsca.gov
THIS CORODATA AGREEMENT FOR SERVICES("Agreement"), made July 3rd,2019 is by and between Corodata
Records Management, Inc. (hereafter"Corodata")and City of Palm Springs (hereafter,
"CLIENT"). The storage location(s) is: 2621 Research Drive, Corona, CA 92882
Thank you for choosing Corodata! We look forward to serving you. Please refer to the complete terms and conditions as set
forth on the attachment or reverse side, as well as any written and mutually signed addenda, and incorporated as part of this
Agreement. On this page,we are explaining and highlighting some of the key terms.
• The initial term of this Agreement is thirty(30) days after it has been signed by both parties.
• The fees for services to be provided by us are listed on Schedule A. Billing will be on a monthly basis. Payment is due
and payable no later than fifteen (15)days from receipt of the invoice.
• We shall not be liable for granting access to your records to any persons representing themselves as your authorized
representatives.We can maintain a list of such persons,which you can update as needed.
We take our responsibility for the economical safekeeping of your records very seriously. Toward that end, please note the
following:
• To enable us to offer such an economically reasonable solution to our clients,we pass along only those costs attributed
to your share of space allocated and the work performed.Along these lines,you agree to reimburse us for matters arising
specifically due to our relationship with you, including collection, legal, and compliance matters as they may occur from
time to time.
• RATES—CLIENT agrees to pay Corodata for its storage and services according to Corodata's then-current Schedule
of Rates and any revisions thereto. Corodata shall issue invoices on a monthly basis. Rates and services may be
changed or added upon thirty (30) days notice to the CLIENT. For Material received during a month or stored for a
portion of a month,charges will be assessed according to the applicable fee in the Schedule of Rates.Additional charges,
if any, shall be paid simultaneously with the monthly rates. Payment is due and payable no later than fifteen (15) days
after the date of the invoice. Corodata shall be entitled to assess an interest charge at the maximum legal rate of interest
on any unpaid and past due balances. Corodata may impose a Supplemental Energy Charge. CLIENT agrees that,
upon any termination of or Event of Default under this Agreement, it shall be required to make all payments to Corodata
required hereunder prior to Corodata returning CLIENT's Material.
• Since only you know what is truly in your material and what the insurable value is for that material, we advise you to
schedule this property at its value, and our location(s), on your insurance policies. If your material contains confidential
information or is proprietary in nature,you may also want to update any policies. Our liability, if any,for any claims under
this agreement is described on the reverse side, and any written and mutually signed addenda is limited to $2.00 per
unit of storage, unless excess valuation has been included by amendment to this Agreement and paid for by you. The
prices Corodata charges to you do not enable us to assume any additional liability. You acknowledge that your total
loss and damages for a claim hereunder, including,without limitation,the cost to replicate your records and any costs to
you associated with being unable to replicate your records, may not be fully compensated in the$2.00 amount,and you
further acknowledge that the limitations on Corodata's liability in this Agreement are material provisions hereunder.
• Since increased privacy and confidentiality are two of the most frequently given reasons for the selection of Corodata,
we invite you to make yourself acquainted with our facility and the steps we have taken to decrease your risk of exposure.
Please remember that although we offer a robust database to track as much or little information that you supply,we can
never confirm or deny that this database is definitive as to the materials in any particular unit of storage.
By executing this Agreement,the undersigned acknowledges and agrees that he or she has the authority to sign the agreement
on CLIENT's behalf and that he or she has read, understands,and agrees to the provisions set forth in this Agreement, including
the reverse side hereof, and ap, ritten and mutually signed addenda.
ZNTSIGNA URE Corodata Records Management, Inc.
CLIENT NAME 4TITLE(Plea de Print) Date
DATE`��� Gl�
06•�r TG AROVEQI4 FORM
Please Initial 2nd Page
'Fe-! \/�� '�% ATTOWO ����� Ver.RSA 09/2018
Corodata Agreement for Services
Client Acct Name:. City of Palm Springs Aect No(TBD):
Full Mailing,Address: 3200 E.Tahquitz Canyon Way,Palm Springs,CA 92262
Contact Name: AnthonyMei7"Mg ya Phone: 760.323.8299 Bmall: anthony.p<iPpalmspringsca.gov
THIS CORODATA AGREEMENT FOR SERVICES("Agreement's.made July 3rd,2019. ,is by and between Comdata
-Records Management,Inc.(hereafter"Corodatal and_gAi of Palm'Sorinas (hereafter,
"CLIENT). The storage lacation(s)is: 2621 Research Drive.Corona,CA 92882
Thank you for choosing Corodatal We look forward to serving you. Please refer to the complete terms and conditions as set
forth on the attachment or reverse side,as well as any written and mutually signed addenda,and incorporated as part of this
Agreement.On this page,we are explaining and highlighting same of the key terms.
• The initial term of this Agreement.is thirty(SO)days after it has been signed by both parties.
• The fees for services to be provided by us are listed on Schedule A.Billing will be on a monthly basis. Payment Is due.
and payable no later than fifteen(15)days.irom receipt of the Involve.
• We shall not be Rabid for granting access to your records to any persons representing themselves as your authorized
representatives.We can maintain a list of such persons,which you can update as needed.
We take our responsibility.for the economical safekeeping of your records very seriously. Toward that end,please note.the
following:
• To enable us to offer such an economically reasonable solution to our clients,we pass along only tfiose costs attributed
to your share orspace allocated and the work.performed.Along these line"s,you agree to reimburse us for matters arising
specifically due to our relationship with you;including collection,legal,and compliance matters as they may occur from
time to time.
• RATES—CLIENT agrees to pay Comdata for its,storage and services according to Corodsta's then-current Schedule
of Rates and any revisions thereto. Corodata shall issue involves_on a monthly basis. Rates and services may be
changed or added upon thirty(30)days notice to the.CLIENT. For Material received during a month or stored for a
portion of a month,charges will be assessed according to the appileable fee In theSchedule of Rates.Additional charges,
If any,-shall be paid simultaneously with the monthly rates. Payment is due and payable no later thenfifteen(15)days
4after the date of the invoice. Corodata shall be engda8 to assess.an interest charge at the maximum legal rate of interest.
on any unpaid and past due balances. Comdata may impose a.Supplemental Energy Charge. CLIENT agrees that,
upon any termination of or Event of Default under this Agreement,it shall be required to make all payments to Corodata
required hereunder'prior fo Corodata retuming CLIENTS Material
Since only you know what Is truly in your material and what the insurable value is for that material,we advise you to
schedule this property at Its value,and our location(s);.on your insurance policies.If your material-contains confidential
Information or Is proprietary in nature,you may also want to update any policies.Our liability,if any,for any claims under
this agreement Is described on the reverse side,and any written and mutually signed addenda is limited_to$2.00 per
unit of Stara a,unless excess valuation has been Included by amendment to this Agreement and paid for by you; The
prices Corodata charges to you do not enable us to assume any additional liability. You acknowledge that your total
loss and danlages;for a claim hereunder, ncluding,without limitation,the cost to replicate your records.and any costs to
you associated with being unable to replicate your records,may not be fully compensated in the$2.00 amount,and you
further acknowledge.that the fimftatlons on Corodata's liabliity in this.Agreement are material provisions hereunder.
• Since increased privacy and confidentlality are two of the most frequently given reasons for the selection of Corodata:
We invite.you to make yourself a cquainied:withDur facility and the.steps we have taken to decrease your risk of exposure.
Please remember thatalthough'we otter a robust-database to track as much,or little information that you suppiy,we can
ne.ver.confirm or deny that this database is definitive as to the materials in any particular unit of storage.
By executing this Agreement;the undersigned acknowledges and agrees that he or she has the authority.-to sign the agreement
on CLIENT's behalf and'that he or she has read,understands,and agrees to the provisions set forth in this Agreement,'induding
the reverse side hereof,and en and mutually signed addenda,
1�
CLIENT SIGN A RE Corodata_ rd Man ement,Inc.
CLIENT NAME 4 iTITLE( lea a Print) Dal
�'}l till Zol�1
DATE f AMPOM AS TOM M
{J0-1r• Ta 6Xtr;ec)
Please INUal 2"d Page
MATTGAM Ver.RSA o912oia
TERMS AND CONDITIONS
1.SERVICES—Comdata shall store and/or service CLIENT's material provided by CLIENT and accepted by Comdata('Material').CLIENT may modify or add to the Material,which shall be held and/or serviced under the same terms and
conditions as the Material,and W11,from the date of tendering for storage and/or service to Comdata,be deemed Material as the term is used herein.CLIENT is responsible for using pre-approved packaging of all Material. Corodata shall
be entitled to either reject for pickup Material not packaged in approved packaging,or to accept such Material for pickup,provided that Comdata shall be entitled to re-package the Material at the rates set forth in the Schedule of Rates.
CLIENT acknowledges and agrees that Comdata may utilize subcontractors selected and approved by Comdata to service locations outside of Comdata's standard service area. Comdata is under no obligation to review itemized lists or
descriptions of contents of Material submitted by CLIENT and such lists or descriptions shall not be considered proof that any contents contained on such lists or descriptions are or were in fact contained in the Material. CLIENT shall
provide Corodata with sixty(60)days prior written notice of any material change in CLIENT's service requirements,including,without limitation,Material quantities or transportation arrangements. All services provided to other CLIENT
locations hereunder shall be subject to this Agreement,unless otherwise agreed upon in writing by the parties,provided that pricing for such services may vary depending on the location and services provided.
2.ACCEPTANCE—By signing this Agreement or tendering Material for storage and/or other services by Comdata,CLIENT accepts the terms,conditions and rates and other provisions of this Agreement. Corodata may amend these
provisions of the Agreement by providing written notice of such amendments to CLIENT. CLIENT may reject the amended provisions,but must do so in writing within thirty(30)days after the date of Corodata's notice. CLIENT's payment
of the invoice evidences its assent to any amended provisions in this Agreement.
3.ACCESS TO MATERIAL—Material shall be delivered to CLIENT's authorized representatives.CLIENT represents that its authorized representatives have full authority to order any service for or removal of the Material,and to deliver
and receive such Materials.Such order may be given via telephone,electronically,fax,in writing or in person. Comdata shall not be liable to CLIENT for following the instructions of any person representing him or herself as an authorized
representative.When service is requested,Corodata shall be given a reasonable time to carry out said instructions.In the Event of a Default,Corodata reserves the right to deny access to or delivery of the Material until such time as
CLIENT has cured such Event of Default under this Agreement.CLIENT's authorized representatives shall have the right,at reasonable times and upon reasonable notice,to examine the Material.
4.DELIVERY AND REMOVAL—Corodata shall not be liable for any loss,damage,destruction or unauthorized access to Material in transit,or to Material which may receive sudden and accidental damage.Comdata may charge a
permanent removal fee in addition to any other accrued charges when Material is withdrawn from storage or upon termination of this Agreement.Comdata shall deliver all Material permanently removed but not destroyed as instructed by
CLIENT at CLIENT's expense.
5.DEFINITION OF LIABILITY
5.1 Corodata shall not be liable to CLIENT or any other third party for any loss,damage or destruction to Material or unauthorized access,acquisition,use,or disclosure,including any Data Disclosure Incident(as
defined below),however caused,unless such loss,damage,destruction or unauthorized access resulted from the failure by Corodata to exercise such care in regard thereto as a reasonably careful person would exercise
in like circumstances.Corodata is not an escrow or fiduciary of the Material or to the CLIENT or any third party.
5.2 Corodata's aggregate liability,if any,(a)for any and all claims related to Material shall not exceed$2.00 per unit of billed storage as set forth in the Schedule of Rates("Unit of Storage"),which amount CLIENT
declares to be the value of the total loss to CLIENT in the event of any such loss,damage,unauthorized access,acquisition,use,disclosure ordestruction of Material,unless CLIENT declares an excess valuation and pays
an additional monthly charge at an amount provided by Corodata for said excess valuation,in which case,Corodata's liability shall be limited to the amount of the excess valuation per Unit of Storage;and(b)for all other
claims shall not exceed the fees paid by CLIENT related to the services that are the subject of the claim during the six(6)months prior to the claim Such limitations of liability shall apply regardless of the nature of the
claim. Corodata shall not be charged with any knowledge of the content of the Material even if Corodata learned or obtained knowledge of the contents.
5.3 Corodata shall not be liable for any special,indirect,incidental,punitive,consequential or similar types of damages,including,without limitation,lost profits,loss of use,notification to third parties under federal,
state and/or municipal law,regulation or ordinance,and/or reconstruction,repair,replacement or restoration,regardless of the form of the claim and regardless of whether any such damages were disclosed in advance or
foreseeable.
5.4 Material is not insured by Comdata against loss or injury,however caused. CLIENT is advised to insure the Material with its own insurance carrier,to evaluate such policies including,without limitation,data privacy and liability
policies,and confirm they contain terms satisfactory to CLIENT to cover the risks associated with this Agreement and to schedule Material and Comdata location(s)in its own insurance policies at declared values.CLIENT shall cause its
Insurers to wive any right of subrogation against Comdata.
5.5 CLIENT understands and acknowledges that normal deterioration and aging of all Material occurs with time.
5.6 All claims for loss,damage or liability by CLIENT against Comdata,its officers,employees,subcontractors,agents and assigns must be presented in writing to Corodata within a reasonable time and in no event longer than sixty
(60)days after CLIENT has knowledge of the circumstances giving rise to these claims.
5.7 Comdata shall not be liable to CLIENT pursuant to this Agreement,unless(a)timely written notice of the claim has been given as provided in Section 5.6 of this Agreement,and(b)unless legal proceedings are commenced for the
claim either within the shorter of(i)nine months after date of delivery or return by Comdata of the Material by Corodata to CLIENT,or(i)nine(9)months after CLIENT has knowledge of the circumstances giving rise to the claim.
5.8 All limitations of liability in Section 5 apply to the entire Agreement and relationship between Corodata and Comdata Affiliates and CLIENT,regardless of whether any action is brought in tort,contract or otherwise.
5.9 Unless caused solely by the intentional misconduct of Comdata,CLIENT agrees to fully indemnify,defend and hold harmless Corodata,its officers,employees,subcontractors,agents and assigns for any liability,cost or expense,
including reasonable attorney's fees and costs,that Corodata its officers,employees,subcontractors,agents and assigns may incur as a result of any claims,demands,suits,costs orjudgments against it arising out of Comdata's services
or its relations with CLIENT or third parties pursuant to this Agreement.
5.10 CLIENT shall bear all costs associated with the investigation and response to a Data Disclosure Incident relating to Material. Data Disclosure Incident is defined as the actual or attempted,unauthorized access to,or use,disclosure,
acquisition,modification,exfiltration,theft,loss,or destruction of Material.
6.TERM AND TERMINATION—The term of this Agreement shall commence when signed by both parties and shall continue until either party gives the other party thirty(30)days advance wriften notice of a temunation date and,in the
case of a CLIENT termination,an address for delivery of the Material.CLIENT acknowledges that Comdata must reserve space for storage of its deposits in its buildings. If CLIENT terminates this Agreement before the completion of the
term for any reason,CLIENT agrees to pay Comdata early termination fees. These fees shall become due as of the effective date of the termination. CLIENT's early termination fees shall be equal to: (1)all unpaid and waived non-
recurring charges reasonably expended by Corodata as well as costs incurred by Corodata to establish service to CLIENT;and(2)all recurring charges for the balance of the then current term.If Comdata continues to hold CLIENT's
property after any expiration or termination of this Agreement,the terms of this Agreement shall continue to apply until all property has been removed from Comdata's facilities.CLIENT acknowledges that,following any termination or
expiration of this Agreement,Comdata will not be obligated to deliver more than two hundred fifty Units of Storage per week unless the parties agree otherwise in writing.CLIENT acknowledges that the only way to receive its Material
following a termination is by having Corodata deliver such Material,at the fees set forth in the then-current fee schedule,to the local address specified by CLIENT.The terms of Sections 5,7 and 8 shall survive any termination or expiration
of this Agreement.
7.DEFAULT
7.1. The occurrence of any one or more of the following events by CLIENT shall constitute default('Events of Default'):(a)Failure to pay any sum due hereunder within thirty(30)days of when due;or(b)Breach of any other provision
of this Agreement.
7.2. Upon the occurrence of any of the Events of Default,Corodata,at its sole option,may exercise any or all of the following remedies without terminating this Agreement.CLIENT's failure to comply with any of the following
demands/deliveries shall constitute an additional default and failure to mitigate damages:(a)Demand payment in advance by certified check,cashiers check,money order,orwire transferpriorte the performance of any services on behalf
of CLIENT;(b)Demand in writing that CLIENT pick up the Material;(c)Deliver the Material to the CLIENTs last-known delivery address.Delivery of Material to CLIENT shall be at CLIENT's sole cost and expense and payment of all
outstanding storage,handling and delivery charges must be prepaid to Corodata;(d)Shred the Material,unless prohibited by state or federal statute,upon thirty(30)days advance written notice to CLIENT,in which case CLIENT
acknowledges that since the Material has little or no market value,and that the sale of the material would be impossible,the shredding of the Material is the only way for Corodata to mitigate its damage.
7.3. If this Agreement is not terminated,CLIENT shall continue to pay all sums due under this Agreement up to and including the date of delivery of the Material.Alternatively,in the event the Agreement is terminated and Corodata
continues to provide services to CLIENT,CLIENT shall continue to pay sums due under this Agreement and Comdata may,at its sole discretion,require CLIENT to pay an advance deposit in an amount equivalent of up to six(6)months
storage fees and costs.
7.4. Comdata also has the option to terminate this Agreement,whereupon CLIENT shall pay all damages suffered by Comdata.In the event Corodata takes any action pursuant to Section 7,it shall have no liability to CLIENT or anyone
claiming through CLIENT. The exercise by Corodata of any one or more of the remedies provided in this Agreement shall not prevent the subsequent exercise by Comdata of any one or more of the other remedies herein provided.All
remedies provided for in this Agreement are cumulative and may,at the election of Comdata,be exercised alternatively,successively or in any other manner and are in addition to any of the rights provided by law. In the event any action
is brought to enforce or establish the amount of payments owed Comdata when CLIENT is in default,the prevailing party shall be awarded attorney's fees and costs.
8.DESTRUCTION OF MATERIAL—Corodata may shred Material upon written instruction from CLIENT,which may he performed as permitted hereunder,as part of a regular schedule or as agreed upon by the parties.CLIENT also agrees
that all bins,consoles and other items supplied by Comdata for use by CLIENT in connection with the shred services are the property of Corodata.If CLIENT fails to return all such items in working condition at the completion of the services,
CLIENT agrees to reimburse Corodata for their replacement cost.Shredding of the Material shall be at CLIENT's cost and expense.CLIENT releases Comdata from any and all liability by reason of the shredding of such Material pursuant
to this paragraph and Section 7.2.d above.CLIENT acknowledges that Comdata may dispose of the Materials by shredding,puncturing,incinerating or any other means that is generally accepted in the industry for disposing of items similar
to the Material. References herein to'shredding'shall be understood to include all such methods of disposal. In accordance with generally accepted industry standards and practices,CLIENT acknowledges that CLIENT's Materials
provided for shredding may be commingled with shred materials of others prior to shredding and that such materials may be recycled after they are shredded. Comdata will provide services for the secure shredding destruction of the
Materials in a professional manner and will furnish a Certificate of Destruction upon CLIENT's request. The services may,at CLIENTs option and as may be further described on an addendum or a separate agreement with Comdata's
affiliate,be performed as part of a regular schedule or pursuant to specific directions from CLIENT.
S.OWNERSHIP OF MATERIAL—CLIENT warrants and represents that it is the owner or legal custodian of the Material and has lawful possession of and legal authority to store and authorize servicing of its materials in accordance with
the terms and conditions set forth herein.CLIENT agrees that,in event of any litigation or claims involving the Material or Comdata's services,CLIENT shall be liable for all reasonable attorneys'fees,costs and expense that Comdata may
reasonably incur or become liable to pay in connection therewith. By providing services to CLIENT,Corodata does not own,license,use,or process the Material,and undertakes no responsibilities or duties associated with ownership,
licensing,use,or processing of the Material under any law or regulation.
10.ASSIGNMENT—Neither this Agreement nor any rights,liabilities or obligations of CLIENT under this Agreement shall be assigned or transferred by CLIENT without the express consent of Corodata,which Corodata may withhold at
its discretion. Until such express written consent is granted by Comdata,CLIENT remains fully liable under this Agreement.
11.COVENANTS-CLIENT agrees to comply with Comdata's Customer Procedure Manual. CLIENT shall encrypt any electronic media stored with Comdata and,should CLIENT fail to do so,CLIENT acknowledges that Comdata shall
have no liability to CLIENT or any third parties for any claims,costs or expenses that would have been avoided or diminished had CLIENT encrypted the Material.Limitations of liability apply even if encrypted.CLIENT shall not,at any time,
store with Comdata,any narcotics;medical waste,materials considered to be highly flammable,explosive,toxic,or radioactive;organic material,which may attract vermin or insects;or any other materials which are otherwise illegal,
dangerous or unsafe to store or handle in an enclosed area,or that is regulated understate,federal or municipal laws,regulations or ordinances relating to the environment or hazardous materials.Comdata reserves the right,but shall not
have the obligation,to open and inspect any materials provided to Comdata and to refuse acceptance of materials that fail to comply with Comdata's storage restrictions and guidelines. CLIENT shall not store legal tender,negotiable
instruments,precious metals or stones,jewelry,check stock,ticket stock or other items that have intrinsic market value. Corodata shall not be charged with knowledge of the contents of the Material;Corodata shall not be liable for loss of
any missing Material unless(i)an addendum is added as part of this Agreement,which expressly includes the obligation for Corodata to inventory the page-level contents of the Material,and(i)CLIENT establishes such loss occurred due
to Comdata's failure to exercise the reasonable care required under Section 5,above.
12.CONFIDENTIALITY—Corodata shall implement and maintain reasonable safeguards designed to protect the confidentiality of CLIENT's information contained in the Material,and shall not intentionally disclose such information to third
parties without CLIENT's written consent. Neither party shall be entitled to use the name or trademarks of the other party without the other party's prior written consent. Comdata is authorized to comply with any subpoena,warrant or
similar order,provided that Comdata shall notify CLIENT promptly thereof(unless such notice is prohibited by law). CLIENT agrees to reimburse Corodata for its fees,costs and services,including,without limitation,reasonable attorneys'
fees and costs,related to such compliance.
13.IMAGING—If Corodata performs imaging services for CLIENT,Comdata is not responsible for any errors discovered in the scanned images after the thirty(30)day CLIENT review is complete,or whenever the original material is
returned to CLIENT or shredded,whichever comes first. Corodata shall be entitled to follow the instructions of any CLIENT authorized representative regarding the transmission method of any scanned documents,provided that Comdata
makes no representation or warranty regarding the security,quality,availability or timeliness of any such transmission method.
14.MISCELLANEOUS—The term"Agreement'as used herein shall be deemed to include this Corodata Services Agreement,these Terms and Conditions,any and all written and signed schedules and addenda.Corodata and CLIENT
agree that this Agreement Is intended to govern their entire relationship related to the Material and further acknowledge that the obligations,limitations and protections set forth in this Agreement shall apply notwithstanding any previous or
subsequent agreements that may be signed by the parties,unless such agreements expressly supersede this Agreement.The terms of this Agreement shall be binding and enforceable upon any successors orassigns of the parties hereto.
This Agreement shall constitute a warehouse receipt There are no implied services,supplies,and equipment or support responsibilities due to CLIENT from Corodata other than those specifically provided for in this Agreement. This
Agreement constitutes the entire agreement between the parties,and supersedes any and all agreements,arrangements and understandings,whether oral or written,between the parties.Without limiting the foregoing,any CLIENT purchase
orders are for CLIENT's internal purposes only,are superseded by this Agreement,and shall not be legally binding upon or enforceable against Comdata. No waiver of any right or remedy shall be effective unless in a mutually signed
writing and nevertheless,shall not operate as a waiver of any other right or remedy on a future occasion.Every provision of this Agreement is intended to be severable. If any term or provision is illegal,invalid or unenforceable,there shall
be added automatically as part of this Agreement,a provision as similar in terms and effect as necessary to render such provision legal,valid and enforceable.This Agreement shall be construed in accordance with the laws of the State of
California without giving effect to its conflict of laws principles.Corodata shall have,and may exercise,all rights granted to warehousemen by California's Commercial Code. All notices under this Agreement shall be in writing.Unless
delivered personally,all notices shall be addressed to the appropriate addresses noted herein,or as otherwise noted in writing in accordance with this provision.Notices shall be deemed to have been given on the second day after mailing
if mailed by U.S.First Class Mail.Notice of any change of address must be given by CLIENT to Comdata,in writing and acknowledged in writing by Corodata on the following monthly statement. Nothing in this Agreement shall be deemed
or construed to constitute or create a partnership,association,joint venture,or agency between the parties hereto. Other than CLIENT's obligation to make payments hereunder,neither party will be liable for delay nor inability to perform
caused by acts of God,natural disasters,governmental actions,labor unrest,strikes,lockouts,acts of terrorism,riots,or other causes beyond its reasonable control.All references herein to'days'mean calendar days unless otherwise
noted.
15. CORODATA AFFILIATES—Client acknowledges and agrees that Corodata may utilize the services of companies that am owned by,that ow or that are under common control with,Comdata including,without limitation,those that
provide shredding,imaging,logistics and media vaulting services('Corodata ARliates�.Client further acknowledges and agrees that all Corodata benefits and protections set forth in this Agreement,including,without limitation,Section 5,
apply to both Corodata and Corodata Affiliates.
16.ARBITRATION—Any dispute,controversy or claim arising out of this Agreement or in connection with the Material or Comdata's services shall he submitted to binding arbitration under the Commercial Arbitration Rules of the American
Arbitration Association )and heard by a single arbitrator selected by parties at the AAA office in San Diego,California.The award may he entered as a judgment of a court of record in the County of San Diego. Corodata and CLIENT
shall share equal) cos f arbitration.The arbitrator may not vary,modify or disregard the provisions contained herein,Including those respecting the declared valuation of the Material and the limitation of liability of Corodata.
Client Initial
Ver.RSA 09/2018
En3corodata
Records Management, Inc.
Addendum - Records Management Services for
City of Palm Springs
Prepared: July 3rd,2019
On behalf of Corodata, I am pleased to provide the following pricing and promotions to your facility
for the safekeeping of your vital information and business records.
Please review our proposal below:
• Minimum Monthly Storage Cost= $50/month
-Up to 200 standard sized boxes may be stored at this amount based on current
prices.
-A box count above will be stored at a rate of$0.25/per standard box.
(Initial box count is provided as an estimate only;actual box count is to be determined)
• Initial Trip to Pick-up Boxes through September 30th,2019 At No Charge
• Set up and access to Corodata's System and Web Applications At No Charge
• Initial Free months of Storage through September 30th, 2019 At No Charge
(Service charges other than those included at no charge will be invoiced monthly as incurred.)
• Corodata will not charge for destruction of 10 of the boxes from the initial storage inventory. This offer must be
redeemed within the first 30 days. Corodata will supply 25 new record storage boxes at no charge.
Thank you for the opportunity to earn your business. We look forward to working closely with you.
Best regards,
Robbin Fortier
Corodata Corporate Services
(714) 614.5068 cell/direct
(877) 917.3267 x 2230 office
Records Management - Document Destruction - Imaging - Data Protection
MrmFl Records Management Rate
MM
Schedule A
-STORAGE • 0 DAYS) RATE
"
Minimum Monthly Storage Charge $50l00
Standard Record Storage Carton $Oe24
Plan Carton $0.40
Transfercase(legal or letter) $0.70
Climate Controlled Vault Storage(per box,up to 10x12x15) $5.00
Corostuff Small Crate(crate rental included) $2.00
Corostuff Med Crate(crate rental included) $3.00
Corostuff Lrg Crate(crate rental included) $4.00
SERVICES
Retrieve/Refile Container(per container) $2f00
Retrieve/Refile Filefolder(per filefolder) $2.25
Search for File(per filefolder) $2.25
Container Added $1.10
Filefolder Added(charge when retrieving filefolder for first time) $0.50
Permanent Removal(retrieval not included) $3.95
Corostuff Crate restock/cleaning s4.95
Copying(per page) $0.50
Standard Carton Destruction(retrieval not included) $4.25
Special Projects Labor(per hour) $39.00
MATERIALS
Standard Record Storage Carton(10x12x15) $2.50
Plan Carton(8x8x42) $6.00
Cor-O-Seals(20 per pack) $19.99
TRANSPORTATION
Record Storage Carton $2e00
Non-Standard Carton(transfer,odd size cartons) $2.50
Filefolders $0.80
Trip Charge-Scheduled $2M
Trip Charge-Emergency Service $250.00
Rush Retrieval(per container or filefolder-added to rush trip charge) $3.75
SCAN ON DEMAND
Corovault"Basic(single user license,includes 1 GB storage) $9.00/MONTH
Handling(per50 pages) $5.00
Imaging(per image) $0.12
1 Hour Rush Handling(per 50 pages) $20.00
1 Hour Rush Imaging(per image) $0.24
Service Area Schedule
rev 5925C 020119
5925C Note:Additional services for which a specific rate is not listed will be offered at negotiated rate.Corodata reserves the right to apply
an energy charge to each invoice.The above rates are valid for 90 days from date of the quote.
Bobbin Fortier
Business Development-OC/LA/IE
Phone:(95 8 0 Cn'corodata
Mobile:(714)614-5014-5068
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