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HomeMy WebLinkAboutA8420 - FAIR HOUSING COUNCIL OF RIVERSIDE COUNTY NON-EXCLUSIVE USE AGREEMENT (LARGE CONFERENCE ROOM) This Use Agreement ("Agreement") is made and -.entered into this . day of ✓ l , 2019, by and between the City:of Palm Springs::("City") and the Fair Housing Council. of Riverside-County ("User"), concerning the use of the LARGE.. CONFERENCE ROOM located at 3200 East Tahquitz Canyon Way("Facility"). The City.and User do hereby mutually-agree as follows: -AGREEMENT 1. TERM OF USE. This Agreement shall be in full force and-effect for a period, of :Tuesday, December-3, 2019, beginning 8:30 a.m. and ending 1:00 p.m. 2. FACILITY USE. 2.1 Large Conference Room. The City grants :User the non-exclusive use of Large Conference Room located at 3200- E. Tahquitz Canyon Way; Palm :Springs. Meeting:must be open to the Public and access must be made available. 2.2 Fees and Charges for Facility Use. There is:NO charge to the.User for the . use:of the:Facility for this event. 3. SIGNAGE AND OTHER REQUIREMENTS: 3.1 ; The User is responsible for obtaining, and its sole cost and expense; all permits and: licenses in accordance with -all State and local laws; ordinances, and: standards during the time period described in Section 1of.this agreement. : :. 3 2 The User acknowledges the non=exclusive use of::this facility, during business hours that:City Hall is open to the public. :City Hall is to conduct the business of. the City of Palm.Springs. The Users: non-exclusive.use shall not interfere or hinder the conduct of City operations. 3.3 User will provide a flash drive for presentation. 4. INSURANCE. 4_1 Minimum Insurance.. User shall procure and maintain, at its sole cost and: expense,:.in a form and content-satisfactory to City, during the.entire term of this Agreement, including any extension thereof;:the following policies of insurance: 4_2 Comprehensive General Liability Insurance. A policy of:comprehensive general liability insurance in an amount not less than One Million.Dollars($1,000,000.00) per occurrence and in an amount not less than:Two Million Dollars ($2,000,000.00)-in aggregate. Insurance companies shall have an AM Best's:Guide Rating of A=, Class VII or better.. . .. 1 4_3 Proof of Insurance.Proof of the insurance required under Section 4 shall be provided to City prior to the execution of this Agreement, and shall name the City, its officers, agents and employees:as additional insured. 5. INDEMNIFICATION AND DEFENSE. 5.1 Indemnification. User agrees to indemnifyahe City, its officers;_agents and employees against;=and shall hold and save each of-them harmless from, any and all actions, :suits, claims, damages to persons or::property, including injury or death.to:any person, losses, costs, penalties, obligations, errors, .omissions or .liabilities (herein . "Claims")that maybe asserted:orclaimed by any persons; firm or entity arising out of or: related to-this Agreement or User activities at the Facility, except to the extent that the Claim arises from the sole,negligence or willful:'misconduct of the City, its officers, agents . or employees. 5:2 . Defense. User:agrees to defend,-with counsel_.acceptable to City; the City, its officers;=agents and employees against any Claims that may 6: :asserted or,claimed --by any persons,firm or entity arising out of or related to:this Agreement or User activities: at the Facility, except to the extent that the Claim arises from the sole negligence or willful misconduct of the City; its officers, agents or employees. 5.3 Costs. Associated with :Indemnification :and Defense: User shall be responsible for all'costs incurred by the City that.are associated with the indemnification or defense.of City by User, including any:costs.associated with the' se of City resources, including lost time. by employees, expended in furtherance of the indemnification or defense. 6. NOTICE,. For purposes of this Agreement, the addresses of the parties for all -notices are as follows: City. City of.Palm Springs 3200 f. Tahquitz Canyon.Way Palm Springs, CA 92262 (760) 323-8299 Attention: David H: Ready, Esq., Ph.D.-, City Manager User. Richard Lemiie FAIR ROUSING:COUNCIL OF RIVERSIDE COUNTY- P.O.Box 1068 Riverside,CA 92502 (951.)682-6581 [SIGNATURES:TO FOLLOW] 2. IN WITNESS THEREOF, these parties have executed this Non-Exclusive Use Agreement on the day and year shown below. CITY OFPAW SPRINGS Date: a f;t�A David H. Read sq., P ity Manager ATTEST: ,n Date: i l I G ony J. M i MM ; 0 fif-y"p 6 rk APPROVED AS TO FORM /J Date: Self Bagnder, Ci. ttorney USER Date: /-:0. Print Name Its: :YG rint Title APPROVED BY Cr Y MANAGER 3 .