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HomeMy WebLinkAboutA8424 - RAMSAY GROUP FIRST AMENDMENT TO CONTRACT SERVICES AGREEMENT (The Ramsay Group) THIS FIRST AMENDMENT TO CONTRACT SERVICES AGREEMENT ("Amendment") is made by and between The Ramsay Group, "Contractor" and CITY OF PALM SPRINGS, a California charter city and a municipal corporation ("City"), as of November 21, 2019, and amends that certain Contract Services Agreement dated as of November 5, 2019, by and between Contractor and City ("Agreement'). All terms defined in the Agreement shall have the same meaning when used herein. RECITALS A. Contractor has agreed to provide to City and City has agreed to purchase from Contractor the Services which are the subject of the Agreement. B. Contractor and City now mutually desire to amend the Agreement as set forth below. NOW THEREFORE, in consideration of the mutual covenants set forth herein and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, Contractor and City mutually agree to amend the Agreement as follows: AGREEMENT 1. Recital A of the Agreement shall be replaced in its entirety and amended to read as follows: A. City requires services of a community development consulting and technical assistance provider for the City's community development project administration ("Project"). 2. Recital B of the Agreement shall be replaced in its entirety and amended to read as follows: B. Contractor has submitted to City a proposal to provide community development consulting and technical assistance, to City under the terms of this Agreement. 3. Section 1.1. Scope of Services shall be replaced in its entirety and amended to read as follows: 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Contractor shall provide community development consulting and technical assistance services to City as described in the Scope of Services/Work, Contractor's Updated Schedule, and Supplemental Schedule of Costs, attached to this Agreement as Exhibits "A", "A-1", and "A-2" and incorporated by reference (the "services" or "work"). Exhibits "A", "A-1", and "A-2" include the agreed upon schedule of performance and the schedule of fees. Contractor warrants that all services and work shall be performed in a competent, professional, and satisfactory manner consistent with prevailing industry standards. In the event of any inconsistency between the terms contained in the Scope of Services/Work and the terms set forth in this Agreement, the terms set forth in this Agreement shall govern. 4. Section 3.1 of the Agreement shall be replaced in its entirety and amended to read asfollows: 3.1 Comoensation of Consultant. For the services rendered, pursuant to this Agreement, Consultant shall be compensated in accordance with the Contractor's Scope of ServicesANork, Contractor's Updated Schedule, and Supplemental Schedule of Costs attached hereto as Exhibits "A", "A-1", and "A-2," but not exceeding Twenty Four Thousand Nine Hundred Twenty Dollars ($24,920) ("Contract Sum"). Exhibit A 2, Supplemental Schedule of Costs, -attached hereto and incorporated herein, is hereby added to the Agreement. 5. Section 3.2 of the Agreement shall be replaced in its entirety and amended to read as follows: 3.2 Method of Payment. In any month in which Contractor wishes to receive payment, Contractor shall submit to City an invoice for services rendered prior to the date of the invoice, no later than the first working day of such month, in the form approved by City's finance director. Payments shall be based on the hourly rates set forth in Exhibit "A", "A-1", and "A-2" for authorized services performed. City shall pay Contractor for all expenses stated in the invoice that are approved by City and consistent with this Agreement, within thirty (30) days of receipt of Contractor's invoice. 6. Except as expressly provided herein, all other terms and conditions of the Agreement shall remain in full force and effect. [End —Signatures on Next Page] 2 IN WITNESS WHEREOF, Contractor and City have executed this Amendment as of the date first written above. "CITY" City of Palm Springs 7 Date: By: David H. Ready, PhD City Manager APPROVED AS TO FORM: ATTEST By. By: Je Ba nger, thony City Attorney City Clerk "CONTRACTOR" The Ramsay Group Date: 11/21/19 By: � � E Darrell Stamps Managing Partner APPROVED BY CITY MANAGER Not To Exceed Without The Express Written Authorization Of The City -- Manager. 3 EXHIBIT "A-2" SUPPLEMENTAL SCHEDULE OF COSTS theoramsaylegroup Improving the way you wo€k.Empowering the community you serve i i { I a 3 Consulting Services for the Preparation of the U.S. Department of Housing and Urban Development (HUD) 2018-2019 Consolidated Annual Performance Evaluation Report (CAPER) i i t ft F II d, s J Y 3 dm*� Contact Information: Darrell Stamps Managing Partner The Ramsay Group 213.256.7657 SOUTHERN CALIFORNIA 23800 Garland Court Valencia, Ca 91354 DUNS 884536850 TAX ID 83-0417612 www.theramsaygroup.com ds(c-)_theramsaVqroup.com i I. Consolidated Annual Performance and Evaluation Report (CAPER) Within 90 days of the end its program year, a jurisdiction is required to provide an annual report to HUD that summarizes its performance for the program year. Local jurisdictions must prepare a Consolidated Annual Performance and Evaluation Report(CAPER). TRG shall complete the CAPER using the eCon Planning Suite and in accordance with CFR Part 91 and related directives from the U.S. Department of Housing and Urban Development(HUD)titled Consolidated Annual Performance and Evaluation Reporting for Entitlement Grantees. SCOPE OF WORK: Consolidated Annual Performance and Evaluation Report(CAPER) The performance report will include a description of the resources made available, the investment of available resources, the geographic distribution and location of investments, the families and persons assisted (including the racial and ethnic distribution of persons assisted), actions taken to affirmatively further fair housing,.and other actions indicated in the Strategic Plan and the Action Plan. The report will meet three basic purposes: • Provide HUD with necessary information to meet HUD's statutory requirement to assess the jurisdiction's ability to carry out relevant CPD programs in compliance with all applicable rules and regulations; • Provides information necessary for HUD's Annual Report to Congress, also statutorily mandated; • Provide the jurisdiction an opportunity to describe to citizens their successes in revitalizing deteriorated neighborhoods and meeting objectives stipulated in their Consolidated Plan Within the eCon Suite, TRG will complete the following mandated components: • CR-05 Goals and Outcomes 91.520(a) The report must describe the jurisdiction's progress in achieving its goals during the reporting period.The report should summarize this information in a way that both HUD and the jurisdiction's citizens can easily assess progress made toward meeting longer term goals. • CR-10 Racial and Ethnic Composition 91.520(a) The performance report must include a description of the race and ethnicity of families and persons assisted. • CR-15 Resources and Investments 91.520(a) The performance report must include a description of the resources made available, the investment of available resources, and the geographic distribution and location of investments. In addition, HOME grantees must provide detailed data on match, program income, and affirmative marketing actions and outreach to minority-owned and women-owned businesses. • CR-20 Affordable Housing 91.520(b) The performance report must include an evaluation of the jurisdiction's progress in meeting its specific goals of providing affordable housing, including the number and types of families served by income level and the number of homeless persons assisted. If the jurisdiction is not meeting its goals, the performance report should explain why sufficient progress was not made. • CR-25 Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.420 91.520(c) The report must include an evaluation of the jurisdiction's progress in meeting its specific objectives for reducing and ending homelessness • CR-30 Public Housing 91.220(h); 91.3200); 91.420 The plan will describe actions taken during the program year to carry out the public housing strategy described in the Strategic Plan on SP-50 Public Housing Accessibility and Involvement and the Action Plan on AP-60 Public Housing, • CR-35 Other actions 91.2200)-(k); 91.320(i)-(j); 91.420, 520(a) The annual report must include a summary of progress made on the"Other Actions" described in the Strategic Plan and Action Plan, • CR-40 Monitoring 91.230, 91.330, 91.430 The performance report must describe the standards and procedures that the jurisdiction has used to monitor activities carried out in furtherance of the plan and to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements. • CR-45 CDBG 91.520(d) For CDBG grantees, the performance report must describe any changes in its program objectives and the rationale for making the changes. The report should also indicate how the jurisdiction will change its programs as a result of its experiences. Cost Proposal: WORK PRODUCTS: CAPER Tasks Fee Number of Hours Staff Consultation $90 an 5 Statistical D:ata'Collection'and'Analysis hour 16 Plan/Report Preparation and Reproduction 10 'Preparation and Inputting of Final,in IDIS. 15 Response to Changes " 5 Preparation,Reproduction of Final Document 5 TOTAL HOURS 56 $5,040 This cost is based on a at 56 hours @$90 an hour and includes all work to be undertaken for the above activities(TRG will cap its billed amount at this level). Out-of-pocket incidental costs, such as mailings, use of databases, telephone, printing, parking, are inclusive in price proposal. Additional cost will be expensed to The Ramsay Group. Invoices will be billed on a time and material basis.