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Home My WebLink AboutA8504 - GRANICUS pPLM ice' City of Palm Springs W Office of the City Clerk 3200 E.Tahquitz Canyon Way • Palm Springs, California 92262 Tel:760.323.8206 • Fax:760.322.8332 •TDD 760.864.9527 CgZIFORN�P www.paimspringsca.gov Meeting Date: June 5, 2019 To: David Ready, City Manager From: Anthony J. Mejia, City Cl f) SUBJECT: Agreement with Granicus for iLegislate and Board and Commission Software The proposed agreement would renew the City's subscription to iLegislate (digital Council Packets) and add the Boards and Commission Platform. The new platform would enable to the City Clerk's Office to better manage commission applications, prepare interview packets, track term dates and training certificates such as AB 1234 Ethics Training. If approved, iLegislate and Boards and Commission will cost$9,450 through December 31, 2020. The City Clerk's Office has sufficient funding for this software. Granicus Proposal for Palm Springs, CA iGranicus Contact Name:Thomas Raville Phone:415-408-7931 Email:thomas.raville@granicus.com Prop.Proposall Details Quote Number:Q-98461 Prepared On:3/26/2020 Valid Through:5/24/2020 Payment Terms: Net 30(Payments for subscriptions are due at the beginning of the period of performance.) Currency: USD Period of Performance:This Agreement will commence on the date this document is signed and continue through the end of the Client's current billing term ending 12/31/20,thereafter it will renew for an additional twelve(12)month term. Annual Fees for Existing Subscriptions z.. Billing ° '. f ' ° SOlutlonr Quantity/Unit Annual Fee=,; K € rf a Frequency s a ;Open Platform Suite — Annual — 1 Each $3,000.001 SUBTOTAL: $3,000.001 } a Solution►^6[ Billing QuantityLUmt One'Tlme Fee; _. a r.. Frequency #. - Boards and Commissions-Setup&Configuration Up Front 1 Each $2,250.00. jBoards and Commissions-Online Training Upon Delivery 2 Hours $0.00 SUBTOTAL: $2,250.001 Annual Fees for New Subscriptions �Solutio Bllling Quantity/Umt AnnualRFeeas: � # �P Frequenry Boards and Commissions Annual 1 Each! $6,000.00 SUBTOTAL-.1 $6,000.00 Please note, annual fees for new subscriptions will be prorated to align to Client's then-current billing term. Exceptions include Recurring Captioning Services,SMS, and Targeted Messages. • °r�r.° a •0 a -� Remaining . . 1/1/2021-12/31/2021 Boards and Commissions $6,300.00 Open Platform Suite $3,150.001 SUBTOTAL: $9,450.00 Descriptions^..,_ Description �; iBoards and Boards and Commissions is a Software-as-a-Service(SaaS)solution that enables government iCommissions organizations to simplify the citizen application and appointment to boards process of the clerk's office. Boards and Commissions includes: • Unlimited user accounts • Unlimited boards,commissions,committees,and subcommittees • Unlimited storage of citizen applications f j • Access to up to one(1)Boards and Commissions site • Access to customizable,embeddable iFrame websites for displaying information to citizens • Access to a customizable online citizen application form including board-specific , j questions • Customizable forms for board details,appointment details,and internal tracking details 1 • Pre-designed document PDFs for applications, board details and rosters,and vacancy reports • Downloadable spreadsheets for easy reporting Optional custom templates for document or report generation may also be purchased for on i additional fee. -- -- - _-__ --- - — - 'Boards and Setup and Configuration for Boards and Commissions includes: Commissions-Setup • Configuration of up to one(1)Boards and Commissions site i 1&Configuration • Up to one(1)data import of historical legacy data from a previous system into Boards and Commissions Boards and Boards and Commissions-Online Training is for online training for Boards and Commissions, Commissions-Online which allows clients to have online sessions with a Granicus trainer to learn how to use the Training system. • • •r.• •u • .. a . -� �Terms and itions Upon the•effective date,this Agreement shall supersede and replace any previous agreement between the parties for the Terminating Subscriptions.All such prior agreements between the parties are hereby void and of no force and effect. Link to Terms:_h_ttps://granicus.com/pdfs/Master Subscription Agreement.pddf This quote is exclusive of applicable state, local,and federal taxes,which, if any,will be included in the invoice. It is the responsibility of Palm Springs,CA to provide applicable exemption certificate(s). Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate the subscription. If submitting a Purchase Order,please include the following language:All pricing,terms and conditions of quote Q-98461 dated 3/26/2020 are incorporated into this Purchase Order by reference. Granicus certifies that it will not sell,retain,use,or disclose any personal information provided by Client for any purpose other than the specific purpose of performing the services outlined within this Agreement. Agreement and Acceptance By signing this document,the undersigned certifies they have authority to enter the agreement.The undersigned also understands the services and terms. Billing Information (Name: City of Palm Springs,City Clerk's Office rPhone: 760-323-8204 Email: cityclerk@palmspringsca.gov - - ------- -- - -- -- - -- Address: 3200 E Tahquitz Canyon Way,Palm Springs,CA 92262 Palm Springs,CA (Signature: Name: David H. Ready Title: City Manager - - - Date: �� - — -- - -- ---- - - ^ APPROVED AS TO FORM A ST. APPROM BY CRY MANAGER K-� 850 9 y� Clerk / P� . •nor• a • .• u . :�