HomeMy WebLinkAboutA8519 - ARCHITECTURAL RESOURCES GROUP, INC.
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Revised: 10.31.23
AMENDMENT NO. 3 TO THE PROFESSIONAL SERVICES
AGREEMENT A8516
BETWEEN THE CITY PALM SPRINGS AND ARCHITECTURAL
RESOURCES GROUP, INC.
1. Parties and Date.
This Amendment No. 3 to the Professional Services Agreement is made and entered into as
of this 26th day of February, 2025, by and between the City of Palm Springs (“City”) and
Architectural Resources Group, Inc. (“Consultant”). City and Consultant are sometimes individually
referred to as “Party” and collectively as “Parties.”
2. Recitals.
2.1 Agreement. The City and Consultant have entered into an agreement entitled
“Professional Services Agreement A8516” dated April 23, 2020 (“Agreement”) for the purpose of
retaining the services of Consultant to provide “On-Call Architectural Historian Services” for a
variety of future historic resource-related projects for a term of April 23, 2020 to April 23, 2023,
subject to two additional one year extensions, approved by City Council on March 19, 2020.
2.2 Amendment #1. The City and Consultant amended the Agreement to extend the
term one year. The Parties have heretofore entered into that Amendment Letter dated March 13,
2023, for a term of April 23, 2020 to April 23, 2024.
2.3 Amendment #2. The City and Consultant amended the Agreement by extending the
term from April 23, 2024 to April 23, 2025 to exercise the last extension option and specify the
compensation. The Parties have heretofore entered into that Amendment on March 19, 2024.
2.4 Amendment #3. The City and consultant desire to extend term for six months.
2.5 Amendment Authority. This Amendment No. 3 is authorized pursuant to Section 2.3
of the Agreement.
3. Terms.
3.1 Terms. Section 3.4 of the Agreement is hereby amended in its entirety to read as
follows:
“Unless earlier terminated under the terms of this Agreement, this Agreement
shall continue in full force and effect for five (5) years and Six (6) months,
commencing on April 23, 2020, and ending on October 23, 2025.”
3.2 Continuing Effect of Agreement. Except as amended by this Amendment No. 3, all
other provisions of the Agreement remain in full force and effect and shall govern the actions of the
parties under this Amendment No. 3. From and after the date of this Amendment No. 3, whenever
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Revised: 10.31.23
the term “Agreement” or “Contract” appears in the Agreement, it shall mean the Agreement as
amended by this Amendment No. 3.
3.3 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they
have each received adequate and independent consideration for the performance of the obligations
they have undertaken pursuant to this Amendment No. 3.
3.4 Severability. If any portion of this Amendment No. 3 is declared invalid, illegal, or
otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall
continue in full force and effect.
3.5 Counterparts. This Amendment No. 3 may be executed in duplicate originals, each of
which is deemed to be an original, but when taken together shall constitute but one and the same
instrument.
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Revised: 10.31.23
SIGNATURE PAGE TO AGREEMENT BY AND BETWEEN THE CITY OF PALM SPRINGS
AND ARCHITECTURAL RESOURCES GROUP, INC.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates stated
below.
CONSULTANT:
By: ____________________________ By: _____________________________
Architectural Resources Group, Inc. Signature
(2nd signature required for Corporations)
Date: Date:
CITY OF PALM SPRINGS:
APPROVED BY CITY COUNCIL:
Date: N/A Item No. N/A Agreement No. A8516
APPROVED AS TO FORM: ATTEST:
By: ___________________________ By: _______________________________
City Attorney City Clerk
APPROVED:
By: _______________________________ Date:
City Manager – over $50,000
Deputy/Assistant City Manager – up to $50,000
Director – up to $25,000
Manager – up to $5,000
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3/12/2025 3/12/2025
3/12/2025
CONTRACT ABSTRACT
Contract prepared by: Planning Department
Submitted on: 03/19/2024 By: Sarah Yoon / Anita Fields
Note:
Contract
Company Name:
Company Contact:
Summary of Services:
Contract Price:
Contract Term:
Authorized Singers:
Architectural Resources Group
Katie Horak
On-Call Architectural Historian Services, Amendment No. 2 to
Agreement A8516
$75,000
April 23, 2020 to April 23, 2025
Katie Horak, k.horak@argcreate.com, and Lisa Yergovich,
lisa@argcreate.com
Contract Administration
Lead Department:
Contract Administrator:
Planning Dept.
Sarah Yoon / Anita Fields
Contract Approvals
Council Approval Date:
Agenda Item No./ Resolution No.:
Agreement No:
03/19/2020
Item #1S
A8516, Amendment No. 2
Contract Compliance
Exhibits:
Signatures:
Insurance:
Bonds
Included
Included
n/a
n/a
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City of Palm Springs
Department of Planning Services
3200 East Tahquitz Canyon Way • Palm Springs, California 92262
Tel: (760) 323-8245 • Fax: (760) 322-8360 • Web: www.palmspringsca.gov
March 13, 2023
ARCHITECTURAL RESOURCES GROUP, INC.
ATTN: Katie Horak, Principal
360 East Second Street, Ste 225
Los Angeles, CA 90012
Re: On-Call Professional Services for an Architectural Historian Agreement No. A8516
Dear Ms. Horak:
The referenced agreement expires on April 23, 2022, and in accordance with Section 3.4 of said
Agreement may be extended at the discretion of the City Manager. This is to inform you that we
wish to extend the Agreement for an additional year to April 23, 2024. This is the first of 2 one-
year extensions provided for in said agreement.
The option for a price adjustment not to exceed the Bureau of Labor Statistic’s Consumer Price
Index (CPI) for the LA/Riverside/Anaheim region for the prior 12 month period effective on the
anniversary date has been waived at your request.
If you have any questions or concerns regarding the extension of this agreement, please contact
me at your earliest convenience.
Sincerely,
_________________________________
Christopher Hadwin
Director of Planning Services
Approved by:
_________________________________ _____________________________
Scott Stiles, City Manager Date
Please sign and return to the City of Palm Springs to agree to extending Agreement A8516 for
one (1) year ending April 23, 2024.
__________________________________ _____________________________
Architecture Resources Group Inc. Date
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3/13/2023
3/15/2023
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STANDARD BILLING RATES
1. Direct personnel expense shall be billed at the following rates, including time for meetings, public
meetings, and presentations:
Principal $260 to $330/hour
Senior Project Manager $200 to $250/hour
Project Manager $180 to $210/hour
Senior Architect $190 to $240/hour
Architect 3 $180 to $210/hour
Designer 3 $175 to $210/hour
Historian/ Planner 3 $175 to $210/hour
Conservator 3 $175 to $210/hour
Architect 2 $165 to $175/hour
Designer 2 $155 to $170/hour
Historian/ Planner 2 $155 to $170/hour
Conservator 2 $155 to $170/hour
Architect 1 $145 to $160/hour
Designer 1 $145 to $150/hour
Historian/ Planner 1 $145 to $150/hour
Conservator 1 $145 to $150/hour
Intern $100 to $140/hour
Administrative Personnel $100 to $140/hour
2. Reimbursable Expenses shall be billed at cost plus 15% and shall include the following:
a. Reproduction costs such as printing or duplication of drawings, specifications, and written reports.
b. Lodging, subsistence, and out-of-pocket expenses for authorized travel in connection with work.
c. Travel: (including local) IRS allowable rate plus tolls and parking, or cost of air travel.
d. Special teleconference or database access charges.
e. Cost of models, special renderings, photography, special process printing, special printed reports or
publications and maps.
f. Postage and delivery charges.
g. Professional consultants retained with client approval.
h. Specialized equipment rental (required by the project).
3. Equipment Use Fee of $250 shall be charged for specialized equipment like the Thermal Imaging
Camera, 3D Camera, or Binocular Microscope.
4. Rates shall increase 5% each year until the project is completed.
5. Rates effective January 1, 2024 thru December 31, 2024.
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Revised: 10.31.23
AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES
AGREEMENT A8516
BETWEEN THE CITY PALM SPRINGS AND ARCHITECTURAL
RESOURCES GROUP, INC.
1. Parties and Date.
This Amendment No. 2 to the Professional Services Agreement is made and entered into as
of this 19th day of March, 2024, by and between the City of Palm Springs (“City”) and Architectural
Resources Group, Inc. (“Consultant”). City and Consultant are sometimes individually referred to as
“Party” and collectively as “Parties.”
2. Recitals.
2.1 Agreement. The City and Consultant have entered into an agreement entitled
“Professional Services Agreement A8516” dated April 23, 2020 (“Agreement”) for the purpose of
retaining the services of Consultant to provide “On-Call Architectural Historian Services” for a
variety of future historic resource-related projects for a term of April 23, 2020 to April 23, 2023,
subject to two additional one year extensions, approved by City Council on March 19, 2020.
2.2 Amendment Letter. The City and Consultant amended the Agreement to extend the
term one year. The Parties have heretofore entered into that Amendment Letter dated March 13,
2023, for a term of April 23, 2020 to April 23, 2024.
2.3 Amendment #2. The City and Consultant desire to exercise the last extension option
and specify the compensation.
2.4 Amendment Authority. This Amendment No. 2 is authorized pursuant to
Section 3.4 of the Agreement.
3. Terms.
3.1 Compensation of Consultant. Section 2.1 of the Agreement is hereby amended in its
entirety to read as follows:
“Consultant shall be compensated and reimbursed for the services rendered under
this Agreement in accordance with the schedule of fees set forth in Exhibit “D”.
The total amount of Compensation shall not exceed $75,000.”
3.2 Terms. Section 3.4 of the Agreement is hereby amended in its entirety to read as
follows:
“Unless earlier terminated under the terms of this Agreement, this Agreement
shall continue in full force and effect for five (5) years, commencing on April 23,
2020, and ending on April 23, 2025.”
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Revised: 10.31.23
3.3 Continuing Effect of Agreement. Except as amended by this Amendment No. 2, all
other provisions of the Agreement remain in full force and effect and shall govern the actions of the
parties under this Amendment No. 2. From and after the date of this Amendment No. 2, whenever
the term “Agreement” or “Contract” appears in the Agreement, it shall mean the Agreement as
amended by this Amendment No. 2.
3.3 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they
have each received adequate and independent consideration for the performance of the obligations
they have undertaken pursuant to this Amendment No. 2.
3.4 Severability. If any portion of this Amendment No. 2 is declared invalid, illegal, or
otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall
continue in full force and effect.
3.5 Counterparts. This Amendment No. 2 may be executed in duplicate originals, each of
which is deemed to be an original, but when taken together shall constitute but one and the same
instrument.
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Revised: 10.31.23
SIGNATURE PAGE TO AGREEMENT BY AND BETWEEN THE CITY OF PALM SPRINGS
AND ARCHITECTURAL RESOURCES GROUP, INC.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates stated
below.
CONSULTANT:
By: ____________________________ By: _____________________________
Signature Signature
(2nd signature required for Corporations)
Date: Date:
CITY OF PALM SPRINGS:
APPROVED BY CITY COUNCIL:
Date: N/A Item No. N/A Agreement No. A8516
APPROVED AS TO FORM: ATTEST:
By: ___________________________ By: _______________________________
City Attorney City Clerk
APPROVED:
By: _______________________________ Date:
City Manager – over $50,000
Deputy/Assistant City Manager – up to $50,000
Director – up to $25,000
Manager – up to $5,000
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5/1/2024 5/2/2024
5/2/2024
CITY OF PALM SPRINGS
PROFESSIONAL SERVICES AGREEMENT
ON-CALL ARCHITECTURAL HISTORIAN SERVICES
THIS PROFESSIONAL SERVICES AG,REEW NT (herein fter "Agreement") is made and
entered into, to be effective this 2 day of 20 , by and between the CITY OF
PALM SPRINGS, a California charter city and municipal corporation, (hereinafter referred to as "City")
and Architectural Resources Group, Inc., (hereinafter referred to as "Consultant"). City and Consultant
are sometimes hereinafter individually referred to as "Parry" and are hereinafter collectively referred to
as the"Parties."
RECITALS
A. City has determined that there is a need for As-Needed, "On-Call" Architectural
Historian Services for a variety of future historic resource-related projects, (hereinafter the"Project").
B. Consultant has submitted to City a proposal to provide As-Needed, "On-Call'
Architectural Historian Services for a variety of future historic resource-related projects to City pursuant
to the terms of this Agreement.
C. Consultant is qualified by virtue of its experience, training, education, reputation, and
expertise to provide these services and has agreed to provide such services as provided herein.
D. City desires to retain Consultant to provide such professional services.
NOW, THEREFORE, in consideration of the promises and mutual obligations, covenants, and
conditions contained herein, and other valuable consideration, the receipt and sufficiency of which are
hereby acknowledged, the Parties agree as follows:
1.0 SERVICES OF CONSULTANT
1.1 Scope of Services. In compliance with all terms and conditions of this Agreement,
Consultant agrees to perform the professional services set forth in the Scope of Services described in
Exhibit "A," which is attached hereto and is incorporated herein by reference (hereinafter referred to as
the "Services" or "Work"). As a material inducement to the City entering into this Agreement,
Consultant represents and warrants that this Agreement requires specialized skills and abilities and is
consistent with this understanding, Consultant is a provider of first class work and professional services
and that Consultant is experienced in performing the Work and Services contemplated herein and, in
light of such status and experience, Consultant covenants that it shall follow the highest professional
standards in performing the Work and Services required hereunder. For purposes of this Agreement, the
phrase "highest professional standards" shall mean those standards of practice recognized as high quality
among well-qualified and experienced professionals performing similar work under similar
circumstances.
1.2 Contract Documents. The Agreement between the Parties shall consist of the
following: (1) this Agreement; (2) the Scope of Services; (3) the City's Request for Proposals; and, (4)
the Consultant's signed, original proposal submitted to the City ("Consultant's Proposal"), (collectively
referred to as the "Contract Documents"). The City's Request for Proposals and the Consultant's
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Proposal, which are both attached as Exhibits "B" and "C", respectively, are incorporated by reference
and are made a part of this Agreement. The Scope of Services shall include the Consultant's Proposal.
All provisions of the Scope of Services, the City's Request for Proposals and the Consultant's Proposal
shall be binding on the Parties. Should any conflict or inconsistency exist in the Contract
Documents, the conflict or inconsistency shall be,resolved by applying the provisions in the highest
priority document, which shall be determined-in the following order of priority: (Is`) the terms of this
Agreement; (2°d) the provisions of the Scope of Services (Exhibit "A"); as may be amended from time
to time; (3`d) the provisions of the City's Request for Proposal (Exhibit "B"); and, (4d') the provisions of
the Consultant's Proposal (Exhibit"C").
1.3 Compliance with Law. Consultant warrants that all Services rendered hereunder shall
be performed in accordance with all applicable federal, state, and local laws, statutes, and ordinances
and all lawful orders, rules, and regulations promulgated thereunder, including without limitation all
applicable Cal/OSHA requirements.
1.4 Licenses, Permits. Fees and Assessments. Consultant represents and warrants to City
that it has obtained all licenses, permits, qualifications, and approvals of whatever nature that are legally
required to practice its profession and perform the Work and Services required by this Agreement.
Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in
effect at all times during the term of this Agreement, any license, permit, qualification, or approval that
is legally required for Consultant to perform the Work and Services under this Agreement. Consultant
shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and
interest, which may be imposed by law and arise from or are necessary for the Consultant's performance
of the Work-and Services required by this Agreement, and shall indemnify, defend, and hold harmless
City against any such fees, assessments, taxes penalties, or interest levied, assessed, or imposed against
City hereunder.
1.5 Familiarity with Work. By executing this Agreement, Consultant warrants that
Consultant (a) has thoroughly investigated and considered the Scope of Services to be performed, (b)
has carefully considered how the Services should be performed, and (c) fully understands the facilities,
difficulties, and restrictions attending performance of the Services under this Agreement. If the Services
involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or
will be fully acquainted with the conditions there existing, prior to commencement of any Services
hereunder. Should the Consultant discover any latent or unknown conditions that will materially affect
the performance of the Services hereunder, Consultant shall immediately inform the City of such fact
and shall not proceed except at Consultant's risk until written instructions are received from the City.
1.6 Care of Work. Consultant shall adopt reasonable methods during the term of the
Agreement to furnish continuous protection to the Work and the equipment, materials, papers,
documents, plans, studies, and/or other components thereof to prevent losses or damages, and shall be
responsible for all such damages, to persons or property, until acceptance of the Work by the City,
except such losses or damages as may be caused by City's own negligence.
1.7 Further Responsibilities of Parties. Both Parties agree to use reasonable care and
diligence to perform their respective obligations under this Agreement. Both Parties agree to act in good
faith to execute all instruments, prepare all documents, and take all actions as may be reasonably
necessary to carry out the purposes of this Agreement.
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1.8 Performance of Services. City Manager or Director of Planning Services as provided in
Section 2.1 of this Agreement, shall have the right at any time during the term of this Agreement to
order the performance of services as generally described in the Scope of Services to perform extra or
additional work beyond that specified in the Scope of Services or make changes by altering, adding to,
or deducting from such Work. No Work may be,undertaken unless a written order is first given by the
City Manager or the Director of Planning Services to the Consultant, incorporating therein the
identification and description of the Work to be performed, a maximum or not to exceed amount for
such Work, and the time to perform this Agreement.
1.9 Unauthorized Aliens. Consultant hereby represents and warrants that it will comply with
all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§1101, et seq., as
amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should
Consultant so employ such unauthorized aliens for the performance of any work and/or services under
this Agreement, and should any liability or sanctions be imposed against City for such use of
unauthorized aliens, Consultant hereby agrees to reimburse City for any and all liabilities, actions, suits,
claims, demands, losses, costs,judgments, arbitration awards, settlements, damages, demands, orders, or
penalties which arise out of or are related to such employment, together with any and all costs, including
attorneys' fees, incurred by City.
2.0 COMPENSATION
2.1 Maximum Contract Amount. City and Consultant hereby acknowledge and agree that
the scope of services required by this Agreement will vary dependent upon the number, type, and extent
of the services or work the Consultant shall provide; and no guarantee of the extent or the type of
services required of Consultant under the terms of this Agreement is made by the City. The annual level
of services required by this Agreement is unknown, and may significantly increase or decrease from
year to year. In acknowledgement of the fact that the number and type of projects requiring the
Consultant's services has not been identified for this contract, City and Consultant hereby acknowledge
and agree that a specific "Maximum Contract Sum" shall be imposed on each separate project that the
City may assign Consultant as provided in Section 1.8 and in this Section 2.1. Each such separate
project shall be identified as a Task Order or a Purchase Order authorized by the Director of Planning
Services or the City Manager as provided in this Section 2.1. For the services rendered pursuant to this
Agreement, the Consultant shall be compensated in accordance with the "Schedule of Compensation"
attached hereto as Exhibit "D" and incorporated herein by this reference.
The method of compensation may include: (i) a lump sum payment upon completion, (ii) payment for
time and materials based upon the Consultant's Schedule of Hourly Billing Rates as shown on Exhibit
"D", or (iii) such other methods as may be specified in the Schedule of Compensation. Compensation
shall include reimbursement for actual and necessary expenditures for reproduction costs, telephone
expense, transportation expense, and all other necessary expenditures required to perform the
professional services under this Agreement. Compensation shall include the attendance of Consultant at
all project meetings reasonably deemed necessary by the City; Consultant shall not be entitled to any
additional compensation for attending said meetings. Consultant hereby acknowledges that it accepts
the risk that the services to be provided pursuant to the Scope of Services may be more costly or time
consuming than Consultant anticipates, and that Consultant shall not be entitled to additional
compensation therefore.
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It is expressly agreed that the maximum contract amount of this Agreement is undefined, and is subject
to the number and type of projects requiring the Consultant's services throughout the duration of the
term of this Agreement, if any. Consultant shall be entitled to compensation in accordance with separate
City authorized "Task Orders" (Purchase Orders) with corresponding Not-to-Exceed payment amounts
established pursuant to the Consultant's Schedule of Hourly Billing Rates as shown on Exhibit "D".
Consultant's compensation shall be limited to the amount identified on each separate, individually
authorized Task Order corresponding to a project requiring the services of the Consultant.
By approval of this Agreement, the City Council hereby authorizes the subsequent approval of
individual Task Orders (Purchase Orders) in those amounts sufficient to cover the cost of required
services (pursuant to Schedule "D") necessary for the projects. Subject to existing cost limits established
by municipal code.
2.2 Method of Payment. Unless some other method of payment is specified in the Schedule
of Compensation (Exhibit "D"), in any month in which Consultant wishes to receive payment, no later
than the tenth (10) working day of such month, Consultant shall submit to the City, in a form approved
by the City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such
requests shall be based upon the amount and value of the services performed by Consultant and
accompanied by such reporting data including an itemized breakdown of all costs incurred and tasks
performed during the period covered by the invoice, as may be required by the City. City shall use
reasonable efforts to make payments to Consultant within forty-five (45) days after receipt of the invoice
or a soon thereafter as is reasonably practical. There shall be a maximum of one payment per month.
2.3 Changes in Scope. In the event any change or changes in the Scope of Services is
requested by the City, the Parties shall execute a written amendment to this Agreement, setting forth
with particularity all terms of such amendment, including, but not limited to, any additional professional
fees. An amendment may be entered into: (a) to provide for revisions or modifications to documents or
other work product or work when documents or other work product or work is required by the
enactment or revision of law subsequent to the preparation of any documents, other work product, or
work; and/or (b) to provide for additional services not included in this Agreement or not customarily
furnished in accordance with generally accepted practice in Consultant's profession.
2.4 Appropriations. This Agreement is subject to and contingent upon funds being
appropriated therefore by the Palm Springs City Council for each fiscal year covered by the Agreement.
If such appropriations are not made, the City Manager may terminate this Agreement as provided in
Section 8.3 of this Agreement; otherwise, there shall be no funding for any work or services and
Consultant shall not be entitled to payment for any work or services that Consultant may provide.
3. SCHEDULE OF PERFORMANCE
3.1 Time of Essence. Time is of the essence in the performance of this Agreement. The
time for completion of the services to be performed by Consultant is an essential condition of this
Agreement. Consultant shall prosecute regularly and diligently the Work of this Agreement according
to the agreed upon Schedule of Performance for each Task Order.
3.2 Schedule of Performance. Consultant shall commence the Services pursuant to this
Agreement upon receipt of a written notice to proceed and shall perform all Services within the time
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period(s) established in the Schedule of Performance. When requested by Consultant, extensions to the
time period(s) specified in the Schedule of Performance may be approved in writing by the Contract
Officer, but such extensions shall not exceed one hundred eighty (180) days cumulatively; however, the
City shall not be obligated to grant such an extension.
3.3 Force Maieure. The time period(s) specified in the Schedule of Performance for
performance of the Services rendered pursuant to this Agreement shall be extended because of any
delays due to unforeseeable causes beyond the control and without the fault or negligence of the
Consultant (financial inability excepted), including, but not limited to, acts of God or of the public
enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots,
strikes, freight embargoes, wars, and/or acts of any governmental agency, including the City, if
Consultant, within ten (10) days of the commencement of such delay, notifies the City Manager in
writing of the causes of the delay. The City Manager shall ascertain the facts and the extent of delay,
and extend the time for performing the Services for the period of the enforced delay when and if in the
judgment of the City Manager such delay is justified. The City Manager's determination shall be final
and conclusive upon the Parties to this Agreement. In no event shall Consultant be entitled to recover
damages against the City for any delay in the performance of this Agreement, however caused,
Consultant's sole remedy being extension of the Agreement pursuant to this section.
3.4 Term. Unless earlier terminated under the terms of this Agreement, this Agreement shall
continue in full force and effect for three (3) years. At the sole discretion of the City Manager, upon
written notice to Consultant and mutual agreement, the term of this Agreement may be extended for two
(2) additional one (1) year terms.
4. COORDINATION OF WORK
4.1 Representative of Consultant. The following principal of Consultant is hereby
designated as being the principal and representative of Consultant authorized to act in its behalf with
respect to the Services to be performed under this Agreement and make all decisions in connection
therewith: Katie Horak. It is expressly understood that the experience, knowledge, education, capability,
expertise, and reputation of the foregoing principal is a substantial inducement for City to enter into this
Agreement. Therefore, the foregoing principal shall be responsible during the term of this Agreement
for directing all activities of Consultant and devoting sufficient time to personally supervise the services
performed hereunder. The foregoing principal may not be changed by Consultant without prior written
approval of the Contract Officer.
4.2 Contract Officer. The Contract Officer shall be such person as may be designated by
the City Manager of City, and is subject to change by the City Manager. It shall be the Consultant's
responsibility to ensure that the Contract Officer is kept fully informed of the progress of the
performance of the Services, and the Consultant shall refer any decisions which must be made by City to
the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall
mean the approval of the Contract Officer. The Contract Officer shall have authority to sign all
documents on behalf of the City required hereunder to carry out the terms of this Agreement.
4.3 Prohibition Against Subcontracting or Assignments. The experience, knowledge,
capability, expertise, and reputation of Consultant, its principals and employees, were a substantial
inducement for City to enter into this Agreement. Therefore, Consultant shall not assign the
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performance of this Agreement, nor any part thereof, nor any monies due hereunder, voluntarily or by
operation of law, without the prior written consent of City. Consultant shall not contract with any other
entity to perform the Services required under this Agreement without the prior written consent of City.
If Consultant is permitted to subcontract any part of this Agreement by City, Consultant shall be
responsible to City for the acts and omissions of its sub-Consultant(s) in the same manner as it is for
persons directly employed. Nothing contained in this Agreement shall create any contractual
relationships between any sub-Consultant and City. All persons engaged in the Work will be considered
employees of Consultant. City will deal directly with and will make all payments to Consultant. In
addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed,
hypothecated, or encumbered voluntarily or by operation of law, whether for the benefit of creditors or
otherwise, without the prior written consent of City. Transfers restricted hereunder shall include the
transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of
the present ownership and/or control of Consultant, taking all transfers into account on a cumulative
basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this
Agreement shall be void. No approved transfer shall release Consultant or any surety of Consultant
from any liability hereunder without the express written consent of City.
4.4 Indenendent Consultant.
A. The legal relationship between the Parties is that of an independent Consultant,
and nothing herein shall be deemed to make Consultant a City employee. During the performance of this
Agreement, Consultant and its officers, employees, and agents shall act in an independent capacity and
shall not act as City officers or employees. The personnel performing the Services under this
Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and
control. Neither City nor any of its officers, employees, or agents shall have control over the conduct of
Consultant or any of its officers, employees, or agents, except as set forth in this Agreement.
Consultant, its officers, employees, or agents shall not maintain an office or any other type of fixed
business location at City's offices. City shall have no voice in the selection, discharge, supervision, or
control of Consultant's employees, servants, representatives, or agents, or in fixing their number,
compensation, or hours of service. Consultant shall pay all wages, salaries, and other amounts due its
employees in connection with this Agreement and shall be responsible for all reports and obligations
respecting them, including but not limited to social security income tax withholding, unemployment
compensation, workers' compensation, and other similar matters. City shall not in any way or for any
purpose be deemed to be a partner of Consultant in its business or otherwise a joint venturer or a
member of any joint enterprise with Consultant.
B. Consultant shall not incur or have the power to incur any debt, obligation, or
liability against City, or bind City in any manner.
C. No City benefits shall be available to Consultant, its officers, employees, or
agents in connection with any performance under this Agreement. Except for professional fees paid to
Consultant as provided for in this Agreement, City shall not pay salaries, wages, or other compensation
to Consultant for the performance of Services under this Agreement. City shall not be liable for
compensation or indemnification to Consultant, its officers, employees, or agents, for injury or sickness
arising out of performing Services hereunder. If for any reason any court or governmental agency
determines that the City has financial obligations, other than pursuant to Section 2 and Subsection 1.8
herein, of any nature relating to salary, taxes, or benefits of Consultant's officers, employees, servants,
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representatives, sub-Consultants, or agents, Consultant shall indemnify City for all such financial
obligations.
5. INSURANCE
5.1 Types of Insurance. Consultant shall procure and maintain, at its sole cost and expense,
in a form and content satisfactory to City, the insurance described herein for the duration of this
Agreement, including any extension thereof, or as otherwise specified herein, against claims which may
arise from or in connection with the performance of the Work hereunder by Consultant, its agents,
representatives, or employees. In the event the City Manager determines that the Work or Services to be
performed under this Agreement creates an increased or decreased risk of loss to the City, the
Consultant agrees that the minimum limits of the insurance policies may be changed accordingly upon
receipt of written notice from the City Manager or his designee. Consultant shall immediately substitute
any insurer whose A.M. Best rating drops below the levels specified herein. Except as otherwise
authorized below for professional liability (errors and omissions) insurance, all insurance provided
pursuant to this Agreement shall be on an occurrence basis. The minimum amount of insurance required
hereunder shall be as follows:
A. Errors and Omissions Insurance. Consultant shall obtain and maintain in full
force and effect throughout the term of this Agreement, standard industry form professional liability
(errors and omissions) insurance coverage in an amount of not less than one million dollars
($1,000,000.00) per occurrence and two-million dollars ($2,000,000.00) annual aggregate, in accordance
with the provisions of this section.
(1) Consultant shall either: (a) certify in writing to the City that Consultant is
unaware of any professional liability claims made against Consultant and is unaware of any facts which
may lead to such a claim against Consultant; or (b) if Consultant does not provide the certification
pursuant to (a), Consultant shall procure from the professional liability insurer an endorsement providing
that the required limits of the policy shall apply separately to claims arising from errors and omissions in
the rendition of services pursuant to this Agreement.
(2) If the policy of insurance is written on a "claims made" basis, the policy shall
be continued in full force and effect at all times during the term of this Agreement, and for a period of
three (3) years from the date of the completion of the Services provided hereunder. In the event of
termination of the policy during this period, Consultant shall obtain continuing insurance coverage for
the prior acts or omissions of Consultant during the course of performing Services under the terms of
this Agreement. The coverage shall be evidenced by either a new policy evidencing no gap in coverage,
or by obtaining separate extended "tail' coverage with the present or new carrier or other insurance
arrangements providing for complete coverage, either of which shall be subject to the written approval
by the City Manager.
(3) In the event the policy of insurance is written on an "occurrence" basis, the
policy shall be continued in full force and effect during the term of this Agreement, or until completion
of the Services provided for in this Agreement, whichever is later. In the event of termination of the
policy during this period, new coverage shall immediately be obtained to ensure coverage during the
entire course of performing the Services under the terms of this Agreement.
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B. Workers' Compensation Insurance. Consultant shall obtain and maintain, in full
force and effect throughout the term of this Agreement, workers' compensation insurance in at least the
minimum statutory amounts, and in compliance with all other statutory requirements, as required by the
State of California. Consultant agrees to waive and obtain endorsements from its workers'
compensation insurer waiving subrogation rights under its workers' compensation insurance policy
against the City and to require each of its sub-Consultants, if any, to do likewise under their workers'
compensation insurance policies. If Consultant has no employees, Consultant shall complete the City's
Request for Waiver of Workers' Compensation Insurance Requirement form.
C. Commercial General Liability Insurance. Consultant shall obtain and maintain, in
full force and effect throughout the term of this Agreement, a policy of commercial general liability
insurance written on a per occurrence basis with a combined single limit of at least one million dollars
($1,000,000.00) and two million dollars ($2,000,000.00) general aggregate for bodily injury and
property damage including coverages for contractual liability, personal injury, independent Consultants,
broad form property damage, products and completed operations.
D. Business Automobile Insurance. Consultant shall obtain and maintain, in full
force and effect throughout the term of this Agreement, a policy of business automobile liability
insurance written on a per occurrence basis with a single limit liability in the amount of one million
dollars ($1,000,000.00) bodily injury and property damage. The policy shall include coverage for
owned, non-owned, leased, and hired cars.
E. Employer Liability Insurance. Consultant shall obtain and maintain, in full force
and effect throughout the term of this Agreement, a policy of employer liability insurance written on a
per occurrence basis with a policy limit of at least one million dollars ($1,000,000.00) for bodily injury
or disease.
5.2 Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions
must be declared to and approved by the City Manager prior to commencing any work or services under
this Agreement. Consultant guarantees payment of all deductibles and self-insured retentions. City
reserves the right to reject deductibles or self-insured retentions in excess of $10,000, and the City
Manager may require evidence of pending claims and claims history as well as evidence of Consultant's
ability to pay claims for all deductible amounts and self-insured retentions proposed in excess of
$10,000.
5.3 Other Insurance Requirements. The following provisions shall apply to the insurance
policies required of Consultant pursuant to this Agreement:
5.3.1 For any claims related to this Agreement, Consultant's coverage shall be primary
insurance as respects City and its officers, council members, officials, employees, agents,
and volunteers. Any insurance or self-insurance maintained by the City and its officers,
council members, officials, employees, agents, and volunteers shall be in excess of
Consultant's insurance and shall not contribute with it.
5.3.2 Any failure to comply with reporting or other provisions of the policies, including
breaches of warranties, shall not affect coverage provided to City and its officers, council
members, officials, employees, agents, and volunteers.
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5.3.3 All insurance coverage and limits provided by Consultant and available or applicable to
this Agreement are intended to apply to each insured, including additional insureds,
against whom a claim is made or suit is brought to the full extent of the policies. Nothing
contained in this Agreement or any other agreement relating to the City or its operations
shall limit the application of such insurance coverage.
5.3.4 None of the insurance coverages required herein will be in compliance with these
requirements if they include any limiting endorsement which substantially impairs the
coverages set forth herein (e.g., elimination of contractual liability or reduction of
discovery period), unless the endorsement has first been submitted to the City Manager
and approved in writing.
5.3.5 Consultant agrees to require its insurer to modify insurance endorsements to delete any
exculpatory wording stating that failure of the insurer to mail written notice of
cancellation imposes no obligation, or that any party will "endeavor" (as opposed to
being required) to comply with the requirements of the endorsements. Certificates of
insurance will not be accepted in lieu of required endorsements, and submittal of
certificates without required endorsements may delay commencement of the Project. It is
Consultant's obligation to ensure timely compliance with all insurance submittal
requirements as provided herein.
5.3.6 Consultant agrees to ensure that sub-Consultants, and any other parties involved with the
Project who are brought onto or involved in the Project by Consultant, provide the same
minimum insurance coverage required of Consultant. Consultant agrees to monitor and
review all such coverage and assumes all responsibility for ensuring that such coverage is
provided in conformity with the requirements of this section. Consultant agrees that upon
request, all agreements with sub-Consultants and others engaged in the Project will be
submitted to the City for review.
5.3.7 Consultant acknowledges and agrees that any actual or alleged failure on the part of the
City to inform Consultant of non-compliance with any insurance requirement in no way
imposes any additional obligations on the City nor does it waive any rights hereunder in
this or any other regard.
5.3.8 Consultant shall provide proof that policies of insurance required herein expiring during
the term of this Agreement have been renewed or replaced with other policies providing
at least the same coverage. Proof that such coverage has been ordered shall be submitted
prior to expiration. Endorsements as required in this Agreement applicable to the
renewing or new coverage shall be provided to City no later than ten (10) days prior to
expiration of the lapsing coverage.
5.3.9 Requirements of specific insurance coverage features or limits contained in this section
are not intended as limitations on coverage, limits, or other requirements nor as a waiver
of any coverage normally provided by any given policy. Specific reference to a given
coverage feature is for purposes of clarification only as it pertains to a given issue, and is
not intended by any party or insured to be limiting or all-inclusive.
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5.3.10 The requirements in this section supersede all other sections and provisions of this
Agreement to the extent that any other section or provision conflicts with or impairs the
provisions of this section.
5.3.11 Consultant agrees to provide immediate notice to City of any claim or loss against
Consultant arising out of the Work performed under this Agreement and for any other
claim or loss which may reduce the insurance available to pay claims arising out of this
Agreement. City assumes no obligation or liability by such notice, but has the right (but
not the duty) to monitor the handling of any such claim or claims if they are likely to
involve City, or to reduce or dilute insurance available for payment of potential claims.
5.3.12 Consultant agrees that the provisions of this section shall not be construed as limiting in
any way the extent to which the Consultant may be held responsible for the payment of
damages resulting from the Consultant's activities or the activities of any person or
person for which the Consultant is otherwise responsible.
5.4 Sufficiencv of Insurers. Insurance required herein shall be provided by authorized
insurers in good standing with the State of California. Coverage shall be provided by insurers admitted
in the State of California with an A.M. Best's Key Rating of B++, Class VII, or better, unless such
requirements are waived in writing by the City Manager or his designee due to unique circumstances.
5.5 Verification of Coverase.Consultant shall furnish City with both certificates of
insurance and endorsements, including additional insured endorsements, affecting all of the coverages
required by this Agreement. The certificates and endorsements are to be signed by a person authorized
by that insurer to bind coverage on its behalf. All proof of insurance is to be received and approved by
the City before work commences. City reserves the right to require Consultant's insurers to provide
complete, certified copies of all required insurance policies at any time. Additional insured
endorsements are not required for Errors and Omissions and Workers' Compensation policies.
Verification of Insurance coverage may be provided by: (1) an approved General and/or Auto
Liability Endorsement Form for the City of Palm Springs or (2) an acceptable Certificate of Liability
Insurance Coverage with an approved Additional Insured Endorsement with the following endorsements
stated on the certificate:
1. "The City of Palm Springs, its officials, employees, and agents are named as an
additional insured..." ("as respects City of Palm Springs Contract No. " or 'for any and all
work performed with the City"may be included in this statement).
2. "This insurance is primary and non-contributory over any insurance or self-insurance the
City may have..." ("as respects City of Palm Springs Contract No. " or 'for any and all work
performed with the City" may be included in this statement).
3. "Should any of the above described policies be canceled before the expiration date
thereof, the issuing company will mail 30 days written notice to the Certificate Holder named."
Language such as, "endeavor to" mail and "but failure to mail such notice shall impose no obligation or
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liability of any kind upon the company, its agents or representative" is not acceptable and must be
crossed out.
4. Both the Workers' Compensation and Employers' Liability policies shall contain the
insurer's waiver of subrogation in favor of City, its elected officials, officers, employees, agents, and
volunteers.
In addition to the endorsements listed above, the City of Palm Springs shall be named the certificate
holder on the policies. All certificates of insurance and endorsements are to be received and approved
by the City before work commences. All certificates of insurance must be authorized by a person with
authority to bind coverage, whether that is the authorized agent/broker or insurance underwriter. Failure
to obtain the required documents prior to the commencement of work shall not waive the Consultant's
obligation to provide them.
6. INDENIMFICATION
6.1 To the fullest extent permitted by law, Consultant shall defend (at Consultant's sole cost
and expense), indemnify, protect, and hold harmless City, its elected officials, officers, employees,
agents, and volunteers (collectively the "Indemnified Parties"), from and against any and all liabilities,
actions, suits, claims, demands, losses, costs, judgments, arbitration awards, settlements, damages,
demands, orders, penalties, and expenses including legal costs and attorney fees (collectively "Claims"),
including but not limited to Claims arising from injuries to or death of persons (Consultant's employees
included), for damage to property, including property owned by City, from any violation of any federal,
state, or local law or ordinance, and from errors and omissions committed by Consultant, its officers,
employees, representatives, and agents, that arise out of or relate to Consultant's performance under this
Agreement. This indemnification clause excludes Claims arising from the sole negligence or willful
misconduct of the City, its elected officials, officers, employees, agents, and volunteers. Under no
circumstances shall the insurance requirements and limits set forth in this Agreement be construed to
limit Consultant's indemnification obligation or other liability under this Agreement. Consultant's
indemnification obligation shall survive the expiration or earlier termination of this Agreement until all
actions against the Indemnified Parties for such matters indemnified are fully and finally barred by the
applicable statute of limitations or, if an action is timely filed, until such action is final. This provision is
intended for the benefit of third party Indemnified Parties not otherwise a party to this Agreement.
6.2 Design Professional Services Indemnification and Reimbursement. If the Agreement
is determined to be a"design professional services agreement" and Consultant is a"design professional"
under California Civil Code Section 2782.8, then:
A.To the fullest extent permitted by law, Consultant shall indemnify, defend (at Consultant's
sole cost and expense), protect and hold harmless City and its elected officials, officers, employees,
agents and volunteers and all other public agencies whose approval of the project is required,
(individually "Indemnified Party'; collectively "Indemnified Parties") against any and all liabilities,
claims, judgments, arbitration awards, settlements, costs, demands, orders and penalties (collectively
"Claims"), including but not limited to Claims arising from injuries or death of persons (Consultant's
employees included) and damage to property, which Claims arise out of, pertain to, or are related to the
negligence, recklessness or willful misconduct of Consultant, its agents, employees, or sub-Consultants,
or arise from Consultant's negligent, reckless or willful performance of or failure to perform any term,
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provision, covenant or condition of this Agreement ("Indemnified Claims"), but Consultant's liability
for Indemnified Claims shall be reduced to the extent such Claims arise from the negligence,
recklessness or willful misconduct of the City and its elected officials. Officers, employees, agents and
volunteers.
B. Consultant shall reimburse the Indemnified Parties for any reasonable expenditures, including
reasonable attorneys' fees, expert fees, litigation costs, and expenses that each Indemnified Party may
incur by reason of Indemnified Claims. Upon request by an Indemnified Party, Consultant shall defend
with legal counsel reasonably acceptable to the Indemnified Party all Claims against the Indemnified
Party that may,arise out of, pertain to, or relate to Indemnified Claims, whether or not Consultant is
named as a party to the Claim proceeding. The determination whether a Claim "may arise out of, pertain
to, or relate to Indemnified Claims" shall be based on the allegations made in the Claim and the facts
known or subsequently discovered by the Parties. Consultant's indemnification obligation hereunder
shall survive the expiration or earlier termination of this Agreement until all actions against the
Indemnified Parties for such matters indemnified hereunder are fully and finally barred by the applicable
statute of limitations or, if an action is timely filed, until such action is final.
C. The Consultant shall require all non-design-profession sub-Consultants, used or sub-
contracted by Consultant to perform the Services or Work required under this Agreement, to execute an
Indemnification Agreement adopting the indemnity provisions in sub-section 6.1 in favor of the
Indemnified Parties. In additions, Consultant shall require all non-design-professional sub-Consultants,
used or sub-contracted by Consultant to perform the Services or Work required under this Agreement, to
obtain insurance that is consistent with the Insurance provisions as set forth in this Agreement, as well as
any other insurance that may be required by Contract Officer.
7. REPORTS AND RECORDS
7.1 Accounting Records. Consultant shall keep complete, accurate, and detailed accounts of
all time, costs, expenses, and expenditures pertaining in any way to this Agreement. Consultant shall
keep such books and records as shall be necessary to properly perform the Services required by this
Agreement and to enable the Contract Officer to evaluate the performance of such Services. The
Contract Officer shall have full and free access to such books and records at all reasonable times,
including the right to inspect, copy, audit, and make records and transcripts from such records.
7.2 Reports. Consultant shall periodically prepare and submit to the Contract Officer such
reports concerning the performance of the Services required by this Agreement as the Contract Officer
shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of the
Work and Services to be performed pursuant to this Agreement. For this reason, Consultant agrees that
if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will
materially increase or decrease the cost of the Work or Services contemplated herein or, if Consultant is
providing design services, the cost of the project being designed, Consultant shall promptly notify the
Contract Officer of such fact, circumstance, technique, or event and the estimated increased or decreased
cost related thereto and, if Consultant is providing design services, the estimated increased or decreased
cost estimate for the project being designed.
7.3 Ownership of Documents. All drawings, specifications, reports, records, documents,
memoranda, correspondence, computations, and other materials prepared by Consultant, its employees,
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sub-Consultants, and agents in the performance of this Agreement shall be the property of City and shall
be promptly delivered to City upon request of the Contract Officer or upon the termination of this
Agreement, and Consultant shall have no claim for further employment or additional compensation as a
result of the exercise by City of its full rights of ownership of the documents and materials hereunder.
Any use of such completed documents for other projects and/or use of incomplete documents without
specific written authorization by the Consultant will be at the City's sole risk and without liability to
Consultant, and the City shall indemnify the Consultant for all damages resulting therefrom. Consultant
may retain copies of such documents for its own use. Consultant shall have an unrestricted right to use
the concepts embodied therein. Consultant shall ensure that all its sub-Consultants shall provide for
assignment to City of any documents or materials prepared by them, and in the event Consultant fails to
secure such assignment, Consultant shall indemnify City for all damages resulting therefrom.
7.4 Release of Documents. All drawings, specifications, reports, records, documents, and
other materials prepared by Consultant in the performance of services under this Agreement shall not be
released publicly without the prior written approval of the Contract Officer. All information gained by
Consultant in the performance of this Agreement shall be considered confidential and shall not be
released by Consultant without City's prior written authorization.
7.5 Audit and Inspection of Records. After receipt of reasonable notice and during the
regular business hours of City, Consultant shall provide City, or other agents of City, such access to
Consultant's books, records, payroll documents, and facilities as City deems necessary to examine,
copy, audit, and inspect all accounting books, records, work data, documents, and activities directly
related to Consultant's performance under this Agreement. Consultant shall maintain such books,
records, data, and documents in accordance with generally accepted accounting principles and shall
clearly identify and make such items readily accessible to such parties during the term of this Agreement
and for a period of three (3) years from the date of final payment by City hereunder.
8. ENFORCEMENT OF AGREEMENT
8.1 California Law and Venue.This Agreement shall be construed and interpreted both as to
validity and as to performance of the Parties in accordance with the laws of the State of California.
Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement
shall be instituted in the Superior Court of the County of Riverside, State of California, or any other
appropriate court in such County, and Consultant covenants and agrees to submit to the personal
jurisdiction of such court in the event of such action.
8.2 Interpretation. This Agreement shall be construed as a whole according to its fair
language and common meaning to achieve the objectives and purposes of the Parties. The terms of this
Agreement are contractual and the result of negotiation between the Parties. Accordingly, any rule of
construction of contracts (including, without limitation, California Civil Code Section 1654) that
ambiguities are to be construed•against the drafting party, shall not be employed in the interpretation of
this Agreement. The caption headings of the various sections and paragraphs of this Agreement are for
convenience and identification purposes only and shall not be deemed to limit, expand, or define the
contents of the respective sections or paragraphs.
8.3 Termination. City may terminate this Agreement for its convenience at any time,
without cause, in whole or in part, upon giving Consultant thirty (30) days written notice. Upon such
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notice, City shall pay Consultant for Services performed through the date of termination. Upon receipt
of such notice, Consultant shall immediately cease all work under this Agreement, unless the notice
provides otherwise. Thereafter, Consultant shall have no further claims against the City under this
Agreement. Upon termination of the Agreement pursuant to this section, Consultant shall submit to the
City an invoice for work and services performed prior to the date of termination. In addition, the
Consultant reserves the right to terminate this Agreement at any time, with or without cause, upon sixty
(60) days written notice to the City, except that where termination is due to material default by the City,
the period of notice may be such shorter time as the Consultant may determine.
8.4 , Default of Consultant.
A. Consultant's failure to comply with any provision of this Agreement shall
constitute a default.
B. If the City Manager, or his designee, determines that Consultant is in default in
the performance of any of the terms or conditions of this Agreement, he/she shall notify Consultant in
writing of such default. Consultant shall have ten (10) days, or such longer period as City may
designate, to cure the default by rendering satisfactory performance. In the event Consultant fails to
cure its default within such period of time, City shall have the right, notwithstanding any other provision
of this Agreement, to terminate this Agreement without further notice and without prejudice of any
remedy to which City may be entitled at law, in equity, or under this Agreement. Consultant shall be
liable for any and all reasonable costs incurred by City as a result of such default. Compliance with the
provisions of this section shall not constitute a waiver of any City right to take legal action in the event
that the dispute is not cured, provided that nothing herein shall limit City's right, to terminate this
Agreement without cause pursuant to Section 8.3.
C. If termination is due to the failure of the Consultant to fulfill its obligations under
this Agreement, City may, after compliance with the provisions of Section 8.4.13, take over the work and
prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the
extent that the total cost for completion of the Services required hereunder exceeds the Maximum
Contract Amount (provided that the City shall use reasonable efforts to mitigate such damages), and
City may withhold any payments to the Consultant for the purpose of set-off or partial payment of the
amounts owed the City as previously stated. The withholding or failure to withhold payments to
Consultant shall not limit Consultant's liability for completion of the Services as provided herein.
8.5. - Waiver. No waiver of any provision of this Agreement shall be effective unless in
writing and signed by a duly authorized representative of the Party against whom enforcement .of a
waiver is sought. Any waiver by the Parties of any default or breach of any covenant, condition, or term
contained in this Agreement, shall not be construed to be a waiver of any subsequent or other default or
breach, nor shall failure by the Parties to require exact, full, and complete compliance with any of the
covenants, conditions, or.terms contained in this Agreement be construed as changing the terms of this
Agreement in any manner or preventing the Parties from enforcing the full provisions hereof.
8.6 Rights and Remedies Cumulative. Except with respect to rights and remedies
expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are
cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude
the exercise by it, at the same or different times, of any other rights or remedies for the same default or
1-31-18
any other default by the other Party.
8.7 Legal Action. In addition to any other rights or remedies, either Party may take legal
action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to
compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain
any other remedy consistent.with the purposes of this Agreement.
8.8 Attorney Fees. 'In the event any dispute between the Parties with respect to this
Agreement results in litigation or any non judicial proceeding, the prevailing Party shall be entitled, in
addition to such other relief as may be granted, to recover from the non-prevailing Party all reasonable
costs and expenses, including but not limited to reasonable attorney fees, expert consultant fees, court
costs and all fees, costs, and expenses incurred in any appeal or in collection of any judgment entered in
such proceeding. To the extent authorized by law, in the event of a dismissal by the plaintiff or
petitioner of the litigation or non judicial proceeding within thirty (30) days of the date set for trial or
hearing, the other Party shall be deemed to be the prevailing Party in such litigation or proceeding.
9. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
9.1 Non-liability of City Officers and Employees. No officer or employee of the City shall
be personally liable to the Consultant, or any successor-in-interest, in the event of any default or breach
by the City or for any amount which may become due to the Consultant or to its successor, or for breach
of any obligation of the terms of this Agreement.
9.2 Conflict of Interest. Consultant acknowledges that no officer or employee of the City
has or shall have any direct or indirect financial interest in this Agreement nor shall Consultant enter
into any agreement of any kind with any such officer or employee during the term of this Agreement and
for one year thereafter. Consultant warrants that Consultant has not paid or given, and will not pay or
give, any third party any money or other consideration in exchange for obtaining this Agreement.
9.3 Covenant Against Discrimination. In connection with its performance under this
Agreement, Consultant shall not discriminate against any employee or applicant for employment
because of actual or perceived race, religion, color, sex, age, marital status, ancestry, national origin (
i.e., place of origin, immigration status, cultural or linguistic characteristics, or ethnicity), sexual
orientation, gender identity, gender expression, physical or mental disability, or medical condition (each
a "prohibited basis"). Consultant shall ensure that applicants are employed, and that employees are
treated during their employment, without regard to any prohibited basis. As a condition precedent to
City's lawful capacity to enter this Agreement, and in executing this Agreement, Consultant certifies
that its actions and omissions hereunder shall not incorporate any discrimination arising from or related
to any prohibited basis in any Consultant activity, including but not limited to the following:
employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training, including
apprenticeship; and further, that Consultant is in full compliance with the provisions of Palm Springs
Municipal Code Section 7.09.040, including without limitation the provision of benefits, relating to non-
discrimination in city contracting.
10. MISCELLANEOUS PROVISIONS
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10.1 Patent and Copyright Infringement.
A. To the fullest extent permissible under law, and in lieu of any other warranty by
City or Consultant against patent or copyright infringement, statutory or otherwise, it is agreed that
Consultant shall defend at its expense any claim or suit against City on account of any allegation that
any item furnished under this Agreement, or the normal use or sale-.thereof arising out of the
performance of this Agreement, infringes upon any presently.existing U-.S_ letters patent or copyright
and Consultant shall pay all costs and damages finally awarded in any such suit or claim, provided that
Consultant is promptly notified in writing of the suit or claim and•,given authority, information and
assistance at Consultant's expense for the defense of.same, and provided such suit or claim arises out of,
pertains to, or is related to the negligence, recklessness or willful misconduct of Consultant. However,
Consultant will not indemnify City if the suit or claim results from: (1) City's alteration of a deliverable,
such that City's alteration of such deliverable created the infringement upon any presently existing U.S.
letters patent or copyright; or (2) the use of a deliverable in combination with other material not
provided by Consultant when it is such use in combination which infringes upon an existing U.S. letters
patent or copyright.
B. Consultant shall have sole control of the defense of any such claim or suit and all
negotiations for settlement thereof, Consultant shall not be obligated to indemnify City under any
settlement made without Consultant's consent or in the event City fails to cooperate in the defense of
any suit or claim, provided, however, that such defense shall be at Consultant's expense. If the use or
sale of such item is enjoined as a result of the suit or claim, Consultant, at no expense to City, shall
obtain for City the right to use and sell the item, or shall substitute an equivalent item acceptable to City
and extend this patent and copyright indemnity thereto.
10.2 Notices. All notices or other communications required or permitted hereunder shall be in
writing, and shall be personally delivered, sent by pre-paid First Class U.S. Mail, registered or certified
mail, postage prepaid, return receipt requested, or delivered or sent by facsimile with attached evidence
of completed transmission, and shall be deemed received upon the earlier of (i) the date of delivery to
the address of the person to receive such notice if delivered personally or by messenger or overnight
courier; (ii) five (5) business days after the date of posting by the United States Post Office if by mail; or
(iii) when sent if given by facsimile. Any notice, request, demand, direction, or other communication
sent by facsimile must be confirmed within forty-eight (48) hours by letter mailed or delivered. Other
forms of electronic transmission such as e-mails, text messages, instant messages are not acceptable
manners of notice required hereunder. Notices or other communications shall be addressed as follows:
To City: City of Palm springs
Attention: City Manager
3200 E. Tahquitz Canyon Way
Palm springs, Califomia92262
Telephone: (760) 323-8204
Facsimile: (760) 323-8332
To Consultant: Architectural Resources Group, Inc.
Attention: Katie Horak, Principal
360 East Second Street Ste 225
Los Angeles, CA 90012
1-31-18
626-583-1401
10.3 Entire Agreement. This Agreement constitutes the entire agreement between the Parties
and supersedes all prior negotiations, arrangements, agreements, representations, and understandings, if
any, made by or among-the Parties with respect to the subject matter hereof. No amendments or other
modifications of this-Agreement shall be binding unless executed in writing by both Parties hereto, or
their respective successots;•assig`ns;br grantees. c
f- r
10.4 Severability. Whenever possible, each provision of this Agreement shall be interpreted
in such a manner as to be effective_and,valid under applicable law, but, if..any provision of this
Agreement shall be determined to be invalid by a final judgment or decree of a court of competent
jurisdiction, such provision shall be ineffective only to the extent of such prohibition or invalidity,
without invalidating the reminder of that provision, or the remaining provisions of this Agreement
unless the invalid provision is so material that its invalidity deprives either Party of the basic benefit of
their bargain or renders this Agreement meaningless.
10.5 Successors in Interest. This Agreement shall be binding upohind.innre tgthe benefit of
the Parties' successors and assignees.
10.6 Third Party BeneficiaryaytFACWt119Vffiky be expressly,,provided fos'herein=nothing
contained in this Agreement is intended.to confer, nor^shall this Agreement be construed as conferring,
any rights, including, without limituionany r1g ti""" spas a third-party beneficiary or otherwise, upon any
entity or person not a party hereto.
10.7 Recitals. The above-referenced Recitals are hereby incorporated into the Agreement as
though fully set forth herein and each Party acknowledges and agrees that such Party is bound, for
purposes of this Agreement, by the same.
10.8. Corporate Authority. Each of the undersigned represents and warrants that (i) the Party
for which he or she is executing this Agreement is duly authorized and existing, (ii) he or she is duly
authorized to execute and deliver this Agreement on behalf of the Party for which he or she is signing,
(iii) by so executing this Agreement, the Party for which he or she is signing is formally bound to the
provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of
any other Agreement to which the Party for,which he or she is signing is bound.
(SIGNATURES ON FOLLOWING PAGE)
1-31-18
IN WITNESS WHEREOF, the City and the Consultant have caused this Agreement to be executed the
day and year first above written.
ATTEST: CONTENTS APPROVED:
CITY O PALM SPRINGS, CA
By By
Antho ejia, Ci Cler David H. Ready, Ci:y7'g0e_r
Date: D 1-t/Z3 hozo Date:
APPROVED AS TO FORM: APPROVED BY CITY COUNCIL:
ByT( ��� Date:dil�Agreement No.If/
Jeffrey S. Ballinger, City Attorney
Date: Apr: d �ovoBrcmCOUNCL
_.?-)I--9.0 / 754
CONSULTANT
Name: Architectural Resources Group, Inc.
Check one: _Individual_Partnership x Corporation
Corporations require two notarized signatures: One signature must be from Chairman of Board,
President, or any Vice President. The second signature must be from the Secretary, Assistant Secretary,
Treasurer, Assistant Treasurer, or Chief Financial Officer.
Address: 360 East Second Street Ste 225
Los Angeles, CA 90012
By; C'd'Ivu By:
Signature(n arized) Signature (notarized)
Name: 66 to is i rm Name:- Kgt'e 7qv rx(�
Title: Title: P� t ill�t P/► t—
1-31-18
REQUEST FOR PROPOSAL#08-20 Architecture
Planning
On-Call Historic Resource Conservation
Professional Services.
City of Palm Springs January 14,2020
Architectural 360 E.2nd Street,Suite 225
L�J Resources Group g-es,California90012 r Los Angeles, lLM'-(b.COR4
January 14,2020
Craig Gladders,C.P.M.
Procurement&Contracting Manager
City of Palm Springs
3200 East Tahquitz Canyon Way
Palm Springs,CA 92262
Subject:RFP#08-20,Request for Proposals for On-Call Historic Resource Report Services
Dear Mr.Gladders,
Architectural Resources Group(ARG)is pleased to present this proposal for on-call historic preservation services in
response to the Request for Proposals dated December 2,2019.We understand that the principal objective of the
Request for Proposals is the development of pre-qualified list of historic preservation consultants to provide City
staff with Historic Resource Professional Services.Tasks may include,but are not limited to:development of Historic
Resource Reports;evaluation of properties under National Register and California Register eligibility criteria;use of
DPR 523 forms;historic resource assessments and archaeological assessments for environmental review compliance
under programs including CEQA;development of historic district design guidelines and preservation plans;
preparation of focused context statements and evaluations/surveys of sites in potential historic districts;completion
of field surveys for individual properties;completion of National Register of Historic Places nominations;and project
review for compliance with the Secretary of the Interior's Standards.
Comprising planners,historians,architects,and conservators who meet the Secretary of the Interior's Professional
Qualifications Standards in multiple disciplines,ARG has provided historic preservation consulting services for40
years.As our qualifications illustrate,our Los Angeles office has extensive experience completing Historic Resource
Reports,Historic Resource Assessments,and similar historic preservation studies,including California Environmental
Quality Act(CEQA)technical reports,local and national landmark and district designation nominations,historic
resource inventories,and historic architectural design guidelines.Our sub-consultant,ASM Affiliates,is a full-service
cultural resource management firm with extensive experience completing archaeological reports as part of
environmental review compliance under CEQA,the National Environmental Policy Act(NEPA),Sections 106 and 110
of the National Historic Preservation Act(NHPA),and other programs.
We believe that our project team's breadth of experience,strong familiarity with historic preservation in Palm
Springs,and dedication to providing superior work in a timely manner make ARG an excellent candidate for the City
of Palm Springs'on-call work.
Should you have any questions about the contents of our response or about ARG in general,please feel free to
contact us.Thank you for your consideration.
Sincerely,
KeE.Horak Mar ing ff, ociate
Principal Project Manager
Architectural Resources Group Architectural Resources Group
i001, Architectural,
Resources Group
Table of Contents
Cover Letter
SectionA..................................................................................................................................................1
A.1.Attachments A,B,D,E
A.2.Firm's Background&Qualifications
A.3.Sub-Contractors
A.4.Key Staff/Team Members
A.S.Example Reports
A.6.Understanding of Palm Springs
SectionB................................................................................................................................................12
B.I.Conformance with Requirements
B.2.Understanding of Project and Expectations
13'.3.Key and Critical Issues
SectionC................................................................................................................................................13
C.1.Time Management
C.2.Experience with Sites Less Than 50 Years Old
C.3. Experience Evaluating Historic Properties
C.4.Experience with DPR Forms
C.S. Experience with CEQA
C.6.Sample Historic District.Design Guidelines
C.7.Experience with Context Statements and Historic District Nominations
C.B.Experience with Field Surveys
C.9.Experience with National Registerof Historic Places Nominations
C.10.Experience Reviewing Projects for Compliance with The Standards
SectionD................................................................................................................................................19
D.I.Local Business
D.2.Team Members with Local Expertise
Section E (Under Separate Cover).........................................................................................................20
Appendix................................................................................................................................................21
CD
C)
O
D
Sectl. •
i
SectionA
ATTACHMENT "A"
'THIS FORM MUST BE COMPLETED AND SUBMITTED WITH YOUR TECHNICALIWORK
PROPOSAL(Envelope#1)•
REQUESTS FOR PROPOSALS (RFP)#08-20
ON-CALL HISTORIC RESOURCE REPORT SERVICES
SIGNATURE AUTHORIZATION
NAME OF COMPANY(PROPOSER):
Architectural Resources Group .
BUSINESS
ADDRESS: 360 E.2nd Street,Suite 225,Los Angeles,CA 90012
TELEPHONE: (626)583-1401 CELL PHONE FAX
CONTACT PERSON Katie Horak EMAIL ADDRESS k.horak@arg-la.com
A. 1 hereby certify that I have the authority to submit this Proposal to the City of Palm
Springs for the above listed individual or company. I certify that I have the authority to bind
myself/this company in a contract should I be successful in my proposal.
Katie Horak,Principal
PRINTED NAME AND TITLE
January 13,2020
SI NATURE AND DATE
B. The following information relates to the legal contractor listed above, whether an individual
or a company. Place check marks as appropriate:
1. If successful, the contract language should refer to me/my company as:
An individual;
A partnership, Partners' names:
A company;
X A corporation If a corporation, organized in the state of:California
2. My tax identification number is:_ (94-3211192
Please check below IF your firm qualifies as a Local Business as defined in the RFP:
_A Local Business(licensed within the jurisdiction of the Coachella Valley).
Copy of current business license is required to be attached to this document.
ADDENDA ACKNOWLEDGMENT:
Acknowledgment of Receipt of any Addenda issued by the City for this RFP is required by including the
acknowledgment with your proposal. Failure to acknowledge the Addenda issued may result in your
proposal being deemed non-responsive.
In the space provided below,please acknowledge receipt of each Addenda:
Addendum(s)# 1 is/are hereby acknowledged.
ARG I Historic Resource Report Services 1
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Section A
ATTACHMENT"B"
'THIS FORM MUST BE COMPLETED AND SUBMITTED WITH YOUR TECHNICALAVORK
PROPOSAL(Envelope#1)'
NON-COLLUSION AFFIDAVIT TO BE EXECUTED BY BIDDER AND NOTARIZED
AND SUBMITTED WITH BID
STATE OF CALIFORNIA)ss
COUNTY OF RIVERSIDE)
The undersigned,being first duly sworn,deposes and says that he or she is
Katie Horak of Architectural Resources Group .the party making
the foregoing Proposal. That the Proposal is not made in the interests of, or on the behalf of, any
undisclosed person, partnership, company, association, organization, or corporation; that the
Proposal is genuine and not collusive or sham; that the Proposer has not directly or indirectly
induced or solicited any other Proposer to put in a false or sham Proposal, and has not directly or
indirectly colluded, conspired, connived, or agreed with any Proposer or anyone else to put In a
sham Proposal, or that anyone shall refrain from Proposing; that the Proposer has not in any
manner, directly or indirectly, sought by agreement, communication, or conference with anyone to
fix the Proposal price of the Proposer or any other Proposer, or to fix any overhead, profit, oncost
element of the Proposal price, or of that of any other Proposer, or to secure any advantage against
the public body awarding the contract of anyone interested in the proposed contract; that all
statements contained in the Proposal are true; and, further, that the Proposer has not, directly or
indirectly, submitted his or her Proposal price or any breakdown thereof,or the contents thereof,or
divulged information or data relative thereof, or paid, and will not pay, any fee to any corporation,
partnership, company, association, organization, Proposal depository, or any other member or
agent thereof to effectuate a collusive or sham Proposal.
1
Title: PPI N Gl Pa- L—
g..o2r�
Subscribed and sworn to before me this 1 D clay ofc, .JAI It Q.na--
sSRASHIDA JOCELYN ANDERSON
COMM. 92219154
-P.z—D4�-
Notary Public•CaliforniazLos Angeles County o
M Comm.Ex res Oct. I,2021
2 ARG I Historic Resource Report Services
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SectionA
ATTACHMENT "ID"
"THIS FORM MUST BE COMPLETED AND SUBMITTED WITH YOUR TECHNICALIWORK PROPOSAL
(Envelope#1)'
CITY OF PALM SPRINGS, CA
CONFLICT OF INTEREST AND NON-DISCRIMINATION
CERTIFICATION
Conflict of Interest. Consultant acknowledges that no officer or employee of the City has or shall
have any direct or indirect financial interest in this Agreement nor shall Consultant enter into any
agreement of any kind with any such officer or employee during the term of this Agreement and for
one year thereafter. Consultant warrants that Consultant has not paid or given, and will not pay or
give, any third party any money or other consideration in exchange for obtaining this Agreement.
Covenant Against Discrimination. In connection with its performance under this Agreement,
Consultant shall not discriminate against any employee or applicant for employment because of
actual or perceived race, religion, color, sex, age, marital status, ancestry, national origin ( i.e.,
place of origin, immigration status, cultural or linguistic characteristics, or ethnicity), sexual
orientation, gender identity, gender expression, physical or mental disability, or medical condition
(each a "prohibited basis"). Consultant shall ensure that applicants are employed, and that
employees are treated during their employment, without regard to any prohibited basis. As a
condition precedent to City's lawful capacity to enter this Agreement, and in executing this
Agreement, Consultant certifies that its actions and omissions hereunder shall not incorporate any
discrimination arising from or related to-any prohibited basis in any Consultant activity, including but
not limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment
advertising; layoff or termination; rates of pay or other forms of compensation; and selection for
training, including apprenticeship; and further, that Consultant is in full compliance with the
provisions of Palm Springs Municipal Code Section 7.09.040, including without limitation the
provision of benefits, relating to non-discrimination in city contracting.
NAME OF CONS ULTANTNENDOR: Architectural Resources Group
NAME and TITLE of Authorized Representative:
(Print) Katie Horak,Principal
Signature and Date of uth r'z epresentative:
(Sign) (Date) January 13,2020
ARG 1 Historic Resource Report Services 3
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Section A
�PLM Sa
° PUBLIC INTEGRITY DISCLOSURE
APPLICANT DISCLOSURE.FORM
•Cq</r00.t•�P-
1. Name of Entity
Architectural Resources Group
2. Address of Entity(Principle Place of Business)
Pier 9,The Embarcadero,Suite 107,San Francisco,CA 94111
3. Local or California Address(if different than#2)
360 E.2nd Street,Suite 225,Los Angeles,CA 90012
4. State where Entity is Registered with Secretary of State
California If other than California,is the Entity also registered in California? Yes F1 No
5. Type of Entity
®Corporation ❑Limited Liability Company ❑Partnership El Trust ❑Other(please specify)
6. ' Officers, Directors, Members, Managers, Trustees, Other Fiduciaries (please specify)
Note: ff any response is not a natural person, please idenfify all of icers, directors,-
members,managers and other fiduciaries for the member,manager, trust or other entity
Naomi 0.Miroglio,FAIA Director
David P.Wessel Director
Katie Horak Member
Kitty Vieth,AIA ' Member
Deborah Cooper,AIA Member
Lisa Yergovich,AIA Member
Maya Foty,AIA Member
Matthew Davis Member
4 ARG I Historic Resource Report services
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SectionA
7. Owners/Investors with a 5%beneficial interest in the Applicant Entity or a related entity
EXAMPLE
JANEOOE 50%ABC COMPANY,Inc.
[name of ownerlinvestor] [percentage of beneficial interest in entity
and name of entity]
A.
Naomi 0.Miroglio,FAIA 26.1%,Architectural Resources Group
[name of owner/investor] [percentage of beneficial interest In
entity and name of entity]
B.
David P.Wessel 26.1%,Architectural Resources Group
[name of owner/investor] [percentage of beneficial interest in
entity and name of ntit
C.
Katie Horak 8%,Architectural Resources Group
[name of owner/investor] [percentage of beneficial interest in
entity and name,of entity]
D.
Deborah Cooper,FAIA 6.5%,Architectural Resources Group
[name of owner/investor] [percentage of beneficial interest in
entity and name of entity]
E.
[name of owner/investor] [percentage of beneficial interest In entity
and name of entity]
I DECLARE UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF
CALIFORNIA THAT THE FOREGOING IS TRUE AND CORRECT.
Signature of Disclosing Party, Printed Name,Title Date
January 13,2020
Katie Horak,Princi al
23
ARG I Historic Resource Report Services 5
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SectionA
A.2. Generally describe your firm's background and
uali cah'ons in the e o effort that this project will q fi type f ff P 1 f
require.
FIRM INTRODUCTION .;
Architectural Resources Group(ARG)helps people realize + - r
opportunities in the historic built environment.We navigate
the range of needs and issues for clients and their historic '
properties to create great places,enhance investment,and
enliven communities.
ARG was founded in1980 with the belief that historic r �'�- i•�i I r'�� -'
buildings play an important role in communities,creating
places that have value and meaning.ARG principals —=--- -+•-v--� 1
and staff members are nationally recognized experts in
rehabilitation and new construction and bring extensive Services provided include:
experience applying the Secretary of the Interior's Standards • Historic Resources Surveys and Context Statements
for the Treatment of Historic Properties to our projects. • Historic Resource Documentation(HABS/HAER/HALS)
The firm is composed of planners,historians,architects,
and conservators who meet the Secretary of the Interior's On-Call Preservation Planning Consulting Services
Professional Qualifications Standards in multiple disciplines. • Ordinance Development&Regulatory Review
Our portfolio includes award-winning innovative solutions • Federal,State,and Local Landmark Designations
for the adaptive reuse,seismic strengthening,stabilization, • Design Guidelines
materials conservation,documentation,and restoration of • Design Review&Secretary's Standards Compliance
historic properties,as well as the design of new structures in Assessments
sensitive environments.
• Historic Structure Reports&Cultural Landscape Reports .
Planning&-History Group Introduction
Preservation planning is a core element of ARG • Historic Resource Evaluations and Environmental's practice. Compliance under CEQA
ARG's Planning&History Group comprises planners,
historians,and architects who meet.the Secretary of the • Section 106/NEPA Compliance
Interior's Professional Qualifications Standards in multiple • Preservation Plans,Master Plans,and Specific Plans
disciplines.The group has varied interests and areas of
specialization in the fields of history,architectural history, • Tax Incentives(Tax Credit Certification,Mills Act Contracts)
historic preservation,cultural resource management,cultural • Community Workshops,Public Education and Outreach
landscapes,city planning,architecture,environmental
compliance,and urban design. EXPERIENCE WITH ON-CALL SERVICES
This breadth of professional experience enables the group ARG provides on-call consulting services to numerous
to provide adiverse array of planning,research,and design municipalities,agencies,and private clients for historic
services to public and private clients.The,group brings preservation projects,including Mills Act Property Tax
relevant work experience on a wide range of projects in Abatement Program administration and consulting,historical
historic and cultural resource management and preservation assessments and property evaluations under CEQA,design
planning throughout the Western states,including California, review analysis,historic resource surveys,and general
Oregon,Washington,Nevada,Arizona,Hawaii,and Alaska. assistance in property research and documentation.In some
cases,ARG has had on-call relationships with municipalities
6 ARG I Historic Resource Report Services
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Section A
and private clients for decades.These relationships have A.3.Indicate the name of any sub-contractorfirms or
provided us with a constantly changing view of the issues - contractors that will be utilized to make up your team. '
that cities and other organizations face in the management of Describe each sub-contractors qualifications,background,
their historic resources and the approaches and solutions that and specific expertise that they bring to the Project.
they employ.
ARG has teamed with ASM Affiliates to provide archaeological
• California State Parks services.ASM is a full-service cultural resource consulting
• City of Anaheim firm that provides the full range of cultural resource.studies
specializing in archaeology,history,historic preservation and
• City of Arcadia community outreach.As a certified Small Business Enterprise
• City of Burbank (SBE)with more than 42 years of experience providing
• City of Culver City high-quality historical and cultural resource services to local,
state,and Federal agencies and private project proponents
• City of Fremont throughout the West,we have completed more than 5,500
• City of Glendale studies related to architectural history,history,archaeology,
• City of Los Angeles and other specialized services.We have an extensive history
successfully completing large on-call contracts that involve
• City of Monterey archaeological and historical studies including the completion
• City of Palm Springs of concurrent task orders and coordination with multiple
• City of Portland agencies,stakeholders,and contractors.
• City of Pleasanton ASNI's proposed.Senior Architectural Historian,Ms.Shannon
• City of Redlands Davis,RPH,exceeds the Secretary of the Interior's(S01's)
Professional Qualification Standards(Qualification Standards)
• City of San Jose as an Architectural Historian and Historian and prior to ASM
• City of San Mateo served as an Historian for the National Register of Historic
• City/County of San Francisco Places(NRHP). ..
• City of Santa Ana Proposed Senior Archaeologist,Ms.Sherri Andrews,J.D.,
M.A.,RPA,exceeds the S01's Qualification Standards as an
• City of Santa Monica Archaeologist and has worked for ASM for over 20 years.
• City of Whittier Additional proposed in-house staff meet or exceed the S01's
• County of Los Angeles Department of Parks&Recreation Qualification Standards as Archaeologists,Historians and -
Architectural Historians,a qualification that sets us apart
• General Services Administration within the industry.
• Los Angeles Union Station Each staff member has extensive experience conducting
• National Park Service services similar in size and scope to those outlined in the
• Presidia of San Francisco Scope of Work for projects throughout the state of California,
and are well versed in applying the S01's Standards for the
• Port of San Francisco Treatment of Historic Properties(Treatment Standards).
• Santa Clara County Specific recent experience in Palm Springs includes multiple .
• Santa Clara County Parks and Recreation cultural resource studies on privately owned lands on the
Agua Caliente Indian Reservation.These projects have
• Stanford University included the completion of records searches,intensive
• University of California,San Diego pedestrian field surveys,tribal coordination,and final report
Washington State Capitol preparation in compliance with federal,tribal,and City of
ARG I Historic Resource Report services 7
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Section A
Palm Springs historic preservation regulations,ordinances, Mary has extensive experience in writing.historic contexts,
and procedures.The environmental and cultural contexts landmark nominations,historic structures reports,and
for each study was derived from prior survey and data historic resource evaluations,and has managed and
recovery projects that were previously conducted by ASM in contributed to numerous historic resources surveys.Mary
the vicinity of each study area.With decades of experience is also an archaeologist and has managed dozens of projects
performing the required.services,our staff is confident that involving both prehistoric and historical resources.She
our expertise and technical approach will meet the City's received a Master of Historic Preservation from the University
archaeological and historical needs. of Southern California,and meets the Secretory of the
Interior's Professional Qualifications Standards in Architectural
History,Archaeology,and History.
A.4. List the name and qualifications of the key staff/team
members that will be assigned to the Project.Provide Relevant Project Experience
detailed qualifications of the Project Manager that will be • Oasis Hotel Dining Hall Historic Resource Report,Palm
assigned to the Project. Springs,CA.
We have compiled an expert team to work with the City of • 401 West Mento Place Historic Resource Report,Palm
Palm Springs.The team will be led by Project Manager Mary Springs,CA
Ringhoff,Associate.Project support will be provided by • Oak Grove Disc Golf Course Historic Resources Technical
Associates Andrew Goodrich and Evanne St.Charles,and Report,Pasadena,CA
Rosa Lisa Fry.Katie Horak,Principal,will provide project • 134 E.Verdugo Avenue Historic Resource Assessment
oversight and quality assurance.All members of the project Report,Burbank,CA '
team meet the Secretary of the Interior's Professional
Qualification Standards in architectural history. • 2641 Harvard Avenue Historic Resource Assessment,Los .
Angeles,CA
As Project Manager,Mary Ringhoff will provide day-to-day . 2501 W.7th Street Historic Resource Assessment,Los
contact with City staff and ensure all work is being conducted Angeles,CA
to the highest possible standard.Mary has managed and
completed numerous historic preservation projects in • 917-927 Hilldale Avenue Historic Resource Assessment,
Southern California,including historic assessment reports West Hollywood,CA
in Palm Springs,Redlands,Burbank,West Hollywood,Los - 9091 Santa Monica Boulevard,Historic Resources
Angeles,Avalon,and Beverly Hills;Landmark Assessment Assessment,Mills Act Application,and Historic Preservation
Reports in Santa Monica and Beverly Hills;CEQA Technical Incentives Application,West Hollywood,CA
Reports in Los Angeles and West Hollywood;National Register
nominations for historic districts in Los Angeles;and local ' San Marino Citywide Historic Resources Survey,San
landmark and historic district designation nominations in Los Marino,CA
Angeles and Pasadena.She is Project.ManagerforARG's on- • Surveyl-A,Los Angeles Citywide Historic Resources Survey:
call work with the Cities of Burbank and Redlands. Survey for Groups 4,5,7,8,9,Los Angeles,CA
Miracle Mile Historic District Historic Resources Survey,Los
Angeles,CA
• Beverly Fairfax Historic District Historic Resources Survey
and National Register Nomination,Los Angeles,CA
• Historic Signs Survey and Ordinance Review,Burbank,CA
• Arcadia Citywide Historic Resources Survey,Arcadia,CA
$ ARG I Historic Resource Report services
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Section A
• Santa Fe Railway Depot Character-Defining Features Study,
Redlands,CA CITY. a
• Redlands Historic Architectural Design Guidelines,
Redlands,CA
Education
• Master of Historic Preservation,University of Southern Mary Ringhoff
California,Los Angeles n'a- - (Inager.
• Master of Arts,Anthropology,University of Nevada,Reno
• Bachelor of Arts,Anthropology,Stanford University -
• Meets The Secretary of the Interior's Professional Andrew Goodrich,AICP
Qualifications Standards in Architectural History, Evanne St.Charles
Archaeology,and History
Rosa Lisa Fry
Registrations Architectural Historians/Preservation Planners
• Registered Professional Archaeologist(RPA)
Project team member Evanne St.Charles has worked on
numerous historic preservation projects in the region, _ W �ASM AFFILIATES
including historic assessment reports in Arcadia,Los Angeles,
Pasadena,and Whittier;Landmark Assessment Reports in Shannon Davis,RPH
Beverly Hills and Santa Monica;CEQA Technical Reports in Los Senia,•Archirecturat Historian
Angeles and South Pasadena;and local landmark and historic `7 Sherri Andrews,JD,MA,RPA
district designation nominations in Los Angeles.She was the SeniorArchaeoloyist —�
Project Manager for ARG's work with the City of Arcadia and _:---
oversees our work with the City of Anaheim.
Project team member Andrew Goodrich has managed and
worked on numerous historic preservation projects in the
local region,including historic assessment reports in Los
Angeles,Glendale,Whittier,Redlands,West Hollywood,and Katie Horak will serve as Principal in Charge,overseeing
Palmdale;Landmark Assessment Reports in Santa Monica all work done under this contract.Katie is an architectural
and Beverly Hills;CEC A Technical Reports in Los Angeles,San historian and preservation planner in ARG's Los Angeles
Diego,San Bernardino,Claremont,and West Hollywood;and office,with more than fifteen years of experience managing
complex preservation projects throughout California.Katie
local landmark and historic district designation nominations in has professional experience in both the private and public
Los Angeles,Pasadena,and West Hollywood.
sectors,making her particularly sensitive to the needs and
Rosa Lisa Fry is a staff historian and planner who will provide concerns of local municipalities as related to their historic
surveying,research,writing,and interpretive services that will preservation programs.A recognized expert in the field,
ensure completion of high-quality work in a timely manner. Katie regularly speaks on preservation topics at local,
Before relocating to Los Angeles from Texas,Rosa provided state,and national conferences and is an adjunct lecturer
research and advocacy support to Preservation Austin and at the University of Southern California(USC),where
worked with Austin's Landmarks Preservation Guild.She was she teaches two Historic Site Documentation courses to
also an intern for Greater Portland Landmarks in Maine where graduate students in the School of Architecture's Heritage
she collaborated with a team to develop historic context for Conservation program.
six potential Landmark Historic Districts in the city.
ARG I Historic Resource Report Serves g
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Section A
A.S. Include at least 2, but no more thon 3, example historic resource reports that demonstrate your ability to
analyze and prepare such reports on sites in cities in the
southwestern United States of similar character and aye as
Palm Springs.
Included in the appendix are three example historic resource
reports.The examples showcase our work product for the �# y
cities of Palm Springs,West Hollywood,and Los Angeles.
City of Palm Springs Reference
Contact Name:Ken Lyon,RA,Associate Planner/Historic
Preservation Officer 9091 Santa Monica Boulevard,West Hollywood !
Historic Resource Evaluation
Phone Number:760.323.8245
Email Address:ken.lyon@palmspringsca.gov NwMesa=
Tar W,dtl aM 0i,M1teEEASKwoales
SSE�Bere+ry Wry.IS .0
&velly XJIs,U90lV '
City of West Hollywood Reference
PnrynJ6y:
Contact Name:Jennifer Alkire,Current&Historic
Preservation PlanningManager,City of West Hollywood g Y Y '�. Arht ura
7�^a•� R s�r�s Group
Phone Number:323.848.6487 ruaee�z,ea;7,m;z
Email Address:jalkire@weho.org mq az our?
City of Los Angeles Reference
Contact Name:Ken Bernstein,AICP,Principal City Planner,
City of Los Angeles
Phone Number:213.847.3652
Email Address:ken.bernstein@lacity.org
10 ARG I Historic Resource Report services
Section B
i
Section B
Y }� {� 4
C S�1 lr.
n�70 N.Palm Canyon Drive
B.1. Review and verify that your proposal is well organized its expectations for prior work involving historic resources.
and follows all of the instructions on proper organization. As a result,we understand the City's expectations upon
format,order, and conformance with all requirements, implementation of the Project.
including any and ail required signatures, oCachments,
acknowledgements or other documents that are required to
be submitted. B.3. ldenttfy any"key"or"critical'issues that you believe
may be encountered on the Project based or, the firm's
We have reviewed the proposal requirements and our prior experiences;and provide steps to be taken to ensur e
response follows all of the instructions and is in conformance the issues identified do not offect the successful delivery of
with the requirements of the RFP dated December 2,2019. the Project
Palm Springs'economic and cultural successes have meant
B.2. Convey your overall understanding of the Project an increase in development pressure—a force which can
and an understanding of the City's expectations upon have an outsized impact on historic resources and requires
implementation of tree Project. thoughtful management by City staff.We are very familiar
with both the obstacles and opportunities presented by
We understand that the Project involves on-call professional work within this context,and are well-versed in supporting
services primarily focusing on the development of Historic both cities and developers by objectively assessing potential
Resource Reports,with other services that may be needed by historic resources and by providing design review services to
the City—ARG's qualifications for completing each of these improve proposed rehabilitation and adaptive reuse projects.
services are discussed in more detail in Section C,below. ARG recognizes the importance of remaining objective in all
ARG has worked with the City of Palm Springs since 2002 and cases and providing as much assistance as possible in helping
the City's expectations for this Project appear consistent with clients navigate the terrain of historic preservation work in
the 2020s.
ARG I Historic Resource Report Services 12
s
Section C
I
Section C
C.1.Ability to turn-oround project assignments in a timely • Hollywood Riviera Mills Act Application,West Hollywood,CA
manner. • Historic Sign Survey,Burbank,CA
Depending on property complexity,ARG has the capacity to • LIC San Diego,Campus-Wide Historic Resources Survey and
submit a draft deliverable in 4-6 weeks.We will work closely Historic Resources Management Plan,San Diego,CA
with the City to develop appropriate schedules on a project- • Federal Building,300 N.Los Angeles Street,.National
by-project basis,and can accommodate expedited schedules Register Nomination,Los Angeles,CA
when necessary.
Federal Building, 11000 Wilshire Boulevard,National
Register Nomination,Los Angeles,CA
C.2.Analyze and prepare historic resources reports for . Federal Building,230 N.First Street,National Register
modern sites/buildings and those that have not yet
Nomination,Phoenix,AZ
reached
fifty Years of age:
• C.Clifton Young Federal Building,National Register
Buildings and landscapes fewer than 50 years old,often Nomination,Reno,NV
referred to as"recent past resources,"can present a
number of challenges when it comes to historic preservation
architecture and planning.Although National Register
guidelines use 50 years as a general cut off for eligibility,
younger resources may be eligible according to local,state,
and/or federal criteria if scholarly evidence of significance
exists.ARG architectural historians and preservation I
planners have specialized knowledge about post-World War11II
II architects and architectural trends,bringing a baseline till
understanding to the evaluation of these resources.Their
work on modernism and the recent past has made lasting ' 1
scholarly contributions to the field.Recent experience d 1
includes: c cr gpc � e Si w__
• Chet Holifield Federal Building,Historic Structures Report
and National Register Nomination,Laguna Nigel,CA C.Clifton taung Federal Building
• Wayfarers Chapel National Historic Landmark Nomination,
Rancho Palos Verdes,CA
• 2796 N.Palm Canyon Drive Historic Resources Report,Palm
Springs,CA o
1
• Culver Ice Area Historic Resource Evaluation,Culver City,CA b 'a r �•r
• Minoru Yamasaki's Century Plaza Hotel,Historic Resource
Evaluation and Project Impacts Analyses under CEQA,Los �—
Angeles,CA '
• San Vicente Courtyard Apartments Historic District
Assessment,Santa Monica,CA f
• Village Green,Historic Structures Report,Baldwin Hills,CA
• Garden Apartments of Los Angeles County,Historic Context
Statement,Los Angeles,CA �.,_, ^'�.- ...
Hollywood Riviera
ARG I Historic Resource Report Services 13
i
i
i
Section C
C.3.Apply the National Porks Services'criteria for C.5. Provide historic resource assessments for
evaluating historic properties and California standards. environmental review compliance under programs including
the California Environmental Quality Act(CEQA), including
The application of National Register and California Register archaeological reports and assessments.
eligibility criteria,as well as integrity assessments using
the seven elements of integrity as defined by the National ARG's Planning and History Group assists municipalities, _
Park Service,form the backbone of ARG's work.Our government agencies,environmental planning consultants,
preservation planners and architectural historians conduct developers;and private property owners in the
these assessments nearly every day,on scales ranging from environmental review process by preparing Historical
individual properties to historic districts comprising hundreds Resource Technical Reports to be included as part of larger
of contributors. environmental assessments under CEQA.
Thanks to our experience developing Historic Resource
ARG Associate Mary Ringhoff is a Registered Professional "Reports for the City of Palm Springs,we are also very familiar Archaeologist and will coordinate any archaeological work
required as part of compliance projects with sub-consultant
with the application of local landmark eligibility criteria.
ASM Affilates,-Inc.ASM is a full-service cultural resource
management firm and is highly qualified to manage projects
C.4. Use and application of the standard industry'DPR requiring extensive archaeological work(e.g.,data recovery as
forms." mitigation under Section 106,NEPA;and/or CEQA).
Identification,evaluation,and mitigation of the impacts of
ARG has extensive experience documenting historic resources proposed projects on historic resources is mandatory under
using the DPR 523 forms developed by the California Office CEQA,as well as local planning and development guidelines.
of Historic Preservation(OHP).We have recently streamlined Recent CEQA projects in Southern California include:
our process for generating DPR 523 forms by developing our
own mobile documentation app;this phone-based platform • Lucas Museum of Narrative Art;EIR,Historical Resources
enables the collection of detailed property data in the field Technical Report,Los Angeles,CA
and the automatic generation of DPR forms presenting • Robertson Lane Hotel and Commercial Redevelopment
the data in the OHP-approved format.As a result,ARG can Project,EIR,Historical Resources Technical Report,West
generate documentation quickly and efficiently as needed Hollywood,CA
• Lassen and Mason Redevelopment,Historical Resources _
i 4t Assessment Report under CECtA,Los Angeles,CA
• Historical Resources Technical Memoranda,Oak Grove Area
Improvement Project,Pasadena,CA
I • Cultural Resource Inventory for the Glendale Beeline
f Maintenance Facility Project,Glendale,CA
I i. • ' : 1828 Ocean Avenue/1920 Ocean Front Walk,Evaluation of
r I •..F `* s"`
Impacts to Historic Resources under CEQA,Santa Monica,CA
LIC San Diego(Hillcrest Campus),Historic Resources Survey .
r
and CEQA Technical Report,San Diego,CA.
'f ""• r r Claremont McKenna College Master Plan,Historical
t j
•*' t. 6 r� . � Resource Assessment under CEQA,Claremont,CA
1800 Stewart Street,Historical Resource Assessment under
CEQA,Santa Monica,CA
La Quinta Resort and Club
14 ARG I Historic Resource Report Services
i
i
Section C
• Biala University Master Plan,EIR,Historical Resource C.6. Develop other historic preservation related documents
Assessment under CEQA,La Mirada,CA such as Historic District Design Guidelines.
• City of Pomona Master Plan,EIR,Historical Resource Context-sensitive design review,historically appropriate
Assessment under CEQA,Pomona,CA design guidelines,and neighborhood character studies assist
• Century Plaza Hotel,Historical Resource Assessment, municipalities and stakeholders in decision making,often
Impacts Analysis and Review of Project Alternatives under resulting in the retention of the significant character-defining
CEQA,Los Angeles,CA features of a historic property or area.Sympathetic new
• DeLongpre Avenue Historic District Impact,Los Angeles,CA construction that is complementary to the historic character
of an area is a design guideline goal.ARG planners,historians,
• University of Southern California Specific Plan,Historical architects,designers,and conservators work collaboratively
Resource Assessment under CEQA,Los Angeles,CA to create preservation plans and design review studies for
• Casino San Clemente,Historical Resource Assessment public and private agencies,ensuring a holistic approach
under CEQA,San Clemente,CA to planning and design guidance. Design guidelines and
• Hughes Industrial Historic District at Playa Vista,Los preservation plans include:
Angeles,CA • City of Redlands Historic Architectural Design Guidelines,
• Robinsons-May Department Store Historical Resource Redlands,CA isample can be found in the appendix)
Assessment for Environmental Review,Beverly Hills,CA • City of Anaheim Architectural Style Guides,Anaheim,CA
• La Quinta Resort and Club,EIR,La Quinta,CA • Los Angeles Union Station,Retail Design Guidelines,Los
• Pomona College Master Plan,EIR,Historical Resources Angeles,CA
Technical Report,Claremont,CA • City of Glendale,Design Guidelines for Residential Buildings
• Shriners Hospitals for Children,Historical Resource in Adopted Historic Districts,Glendale,CA
Assessment,Los Angeles,CA • City of South Pasadena,Design Guidelines,South Pasadena,CA
Historic Downtown Los Angeles Design Guidelines,Los
Angeles,CA
[a, West Colorado Boulevard Design Guidelines,Pasadena,CA
I Russian River Design Guidelines with RRM Design Group, .
h
Sonoma County,CA
Fort Ord,East Garrison Design Guidelines,Monterey
i County,CA
Presidio of San Francisco,Illustrated Guidelines for the
F
n 8 Rehabilitation of Buildings at the Presidia of San Francisco,
� a
San Francisco,CA
Stanford University,Main Quad and Campus Design
Guidelines for Historic Buildings,Stanford,CA
Redlands Historic Architectural • NASA/Ames,Shenandoah Plaza Design Guidelines,Moffett
Design Guidelines Field,CA
�,•„ :u Hillsides Master Plan Phase 4,Pasadena,CA
UC San Diego Historic Resources Management Plan,San
Diego,CA
CStti ofRedlmuis Histor.'cArchiteeNrul Design Guidelines
ARG I Historic Resource Report5ervices 15
i
Section C
CZ Analyze and prepare focused contextstotements and • Citywide Historic Preservation Plan,Historic Context
evaluation of sites in areas under consideration for historic Statement,City of Anaheim,CA
district nomination. • Country Club Park,Historic Context Statement and Survey,
Historic context statements are key informational and Los Angeles,CA
planning tools that enable municipalities and the public • Figueroa Corridor,Historic Context Statement,Los Angeles,CA
to make informed land-use decisions regarding identified • Garden Apartments of Los Angeles County,Historic Context
historic resources.ARG's context statements clearly and Statement,Los Angeles,CA
concisely integrate the varied historic themes,patterns,and • Garvanza,Historic Resources Survey and Context
trends that substantiate the significance of a specific event,- Statement,Los Angeles,CA
property,site,or community. • Hoskins District,Historic Resources Survey and Context
ARG has extensive experience conducting surveys for historic Statement,Anaheim,CA
district nominations,for inclusion in the National Register of • Miracle Mile HPOZ,Historic Resources Survey and Context
Historic Places as well as local registries for cities including Statement,Los Angeles,CA
Los Angeles,Glendale,and Santa Monica.On a smaller scale, • Niodrara Drive,Historic Context Statement and Survey,
we regularly evaluate individual properties located within Glendale,CA
areas identified as potential historic districts but not formally • Oxford Square HPOZ,Historic Resources Survey and
designated as such,work which requires the development of Context Statement,Los Angeles,CA
focused context statements addressing the historic context
of the potential district as a whole,as well as the individual El Sereno-Berkshire HPOZ,Historic Resources Survey and
property.Recent historic resource surveys and context Context Statement,Los Angeles,CA
statements include: • City of Redlands,Historic Context Statement,Redlands,CA
• University of Southern California,Historic Context
• Contributions to the Los Angeles Citywide Historic Context Statement,Los Angeles,CA
Statement for Surveyl-A,including Los Angeles Modernism
• City of West Hollywood,Historic Context Statement,West
• Balboa Highlands HPOZ,Historic Resources Survey and Hollywood,CA
Context Statement,Los Angeles,CA
• Windsor Village,Historic Resources Survey and Context
• San Vicente Courtyard Apartments Historic District Statement,Los Angeles,CA
Assessment,Santa Monica,CA
• View Park Historic District,Historic Resources Survey and
Context Statement,Los Angeles,CA
• Beverly Fairfax Historic District Historic Resources Survey ''
and Context Statement,Los Angeles,CA
• Wilshire Vista West Historic District Historic Resources
P ` ^ • r Yi'
Survey and Context Statement,Los Angeles,CA
• South Cumberland Heights Historic District Historic
Resources Survey and Context Statement,Glendale,CA
• Casa Verdugo Historic District Historic Resources Survey
and Context Statement,Glendale,CA
• City of Arcadia,Historic Resources Survey and Context
Statement,Arcadia,CA
io
• City of Dana Point,Historic Resources Survey and Context
Statement,Dana Point,CA Balboa Highlands HPOZ,Historic PCesources Sumey and context
Statement
16 ARG I Historic Reseorce Report services
i
Section C
C.S. Ability to conduct field surveys as needed on individual • 816 South Grand Street Garage,National Register
sites for purposes of,or in conjunction with,completing., Nomination,Los Angeles,CA
historic resource reports. • Bayview Opera House,National Register Nomination,San
ARG's architectural historians and preservation planners Francisco,CA
are fully capable of conducting field surveys as needed on - Beringer Winery Historic District,National Register
individual sites,on short notice if needed by the City.In Nomination,St.Helena,CA
keeping with best professional practices,we do not evaluate • Beverly Fairfax Historic District, National Register
properties for significance or integrity without examining Nomination,Los Angeles,CA
them in person.We keep our site visits short and efficient by • Central Embarcadero Piers(Piers 1,3%,5)Historic District,
conducting remote background research ahead of time and National Register Nomination,San Francisco,CA
by using our customized mobile documentation app to speed . Chet Holifield Federal Building,National Register
detailed data collection. Nomination,Laguna Niguel,CA
• C.Clifton Young Federal Building,National Register
Nomination,Reno,NV
• Cowell Ranch Historic District,National Register
Nomination,University of California,Santa Cruz,CA .
• Crocker Bank Building,National Register Nomination,San
Mateo,CA
A • Degnan's Restaurant,National Register Nomination,
r
Yosemite National Park,CA
• Federal Building,300 N.Los Angeles Street,National
Register Nomination,Los Angeles,CA
rl
_ - - Federal Building,11000 Wilshire Boulevard,National
Register Nomination,Los Angeles,CA
• Federal Building,230 N.First Street,National Register
Nomination,Phoenix,AZ
t`lety Park Historic District
- • Geneva Office Building and Power House,National Register
C.9.Ability to complete nomination packages for Nomination,San Francisco,CA
submission for consideration of listing on the NaBenot • George Hansen HbUS6,National Register Nomination,
Register of Historic Places. Anaheim,CA
• Glen Alpine.Springs,National Historic Landmark
The research,documentation,and designadon of properties Nomination,El Dorado County,CA
to the National Register of Historic Places acknowledges the . Hotel St.Matthew,National Register Nomination,San
significance of a resource and increases public awareness of Mateo,CA
an area's heritage.ARG has successfully nominated numerous
properties for historic designation for a range of clients, • John Woelke House,National Register Nomination,
including the National Park Service,the General Services Anaheim,CA
Administration,local governments,and private property • Macfarland House,Stanford University,National-Register
owners.Recent work includes: Nomination,Palo Alto,CA
• 50 Green Street,Fuller Paint Warehouse,National Register • May Lake and Glen Aulin High Sierra Camps National
Nomination,San Francisco,CA Register Nominations,Yosemite National Park,CA
• 54 Mint Street,Haas Candy Factory,National Register • Mission La Purisima National Historic Landmark Update,
Nomination,San Francisco,CA Lompoc,CA
ARG I Historic Resource Report Services 17
i
Section C
• Noyes Mansion,National Register Nomination,Napa,CA CIO. Review development projects for compliance with the
• Point Reyes Light Station,National Register Amendment, Secretory of the Interior'SStandards.
Point Reyes National Seashore,CA
ARG regularly conducts analysis of proposed projects for
• Port Chicago Naval Magazine National Memorial,National compliance with the Secretary of the Interior's Standards for
Register Nomination,Concord,CA Rehabilitation,typically as part of CECA compliance but also
• Rosie the Riveter/WWII Home Front National Historical in applications for federal historic rehabilitation tax credit
Park,National Register Nominations for three associated projects and in general design review.Our preservation
- buildings,Richmond,CA planners and architectural historians have completed
• Santa Monica Mountains National Recreation Area, Standards compliance analyses and Standards-based iterative
Determination of Eligibility,Malibu,CA design review/collaboration for a wide range of development .
• Swedenborgian Church,National Historic Landmark projects including hotel conversions,mixed-use properties,
Nomination,San Francisco,CA municipal park improvements,restaurants,retail,school
• The Altenheim,National Register Nomination,Oakland,CA upgrades,institutional expansions,and residential projects.
Recent Standards compliance projects include:
The California Club,National Register Nomination,Los
Angeles,CA • Robertson Lane Hotel and Commercial Redevelopment
• View Park Historic District, National Register Nomination, Project Historical Resources Technical Report,West
Los Angeles County,CA Hollywood,CA
• Walking Box Ranch,National Register Nomination, • Historic Resource Compatibility Assessment—37396 Niles
Searchlight,NV Boulevard in the Niles Historic Overlay District(Standards
Review for the Elmore's American Tavern new construction
• Wayfarers Chapel,National Historic Landmark Nomination, project), Fremont,CA
Rancho Palos Verdes,CA
• Lucas Museum of Narrative Art Historical Resources
• Wilshire Vista West Historic District,National Register Technical Report,Los Angeles,CA
Nomination,Los Angeles,CA
• 9091 Santa Monica Boulevard Standards Analysis,West
• Zumbrota,National Register Nomination,Marina del Rey, Hollywood,CA
CA
• French Market Place(7985 Santa Monica Boulevard)
Historical Resources Technical Report,West Hollywood,CA
• 9034 Sunset Hotel Mixed-Use Project Historical Resources
Technical Report,Los Angeles,CA
• Our Lady of Mt.Lebanon Project,Los Angeles,CA
II uy
• Grover Cleveland High School Comprehensive
Modernization Project,Los Angeles,CA
r • Fairfax High School ADA Project,Los Angeles,CA
• Revere Middle School Barrier Removal Project,Los Angeles,
.. •,., CA
'•* - .. �� • Gibraltar Square/Kate Mantilini Building Project,Beverly
Hills
r" • Pasadena First Congregational Church Design Renew,
Pasadena,CA
• Los Angeles Union Station(multiple projects),Los Angeles,
Robertson Lane Hotel and Commercial Redevelopment CA
IS ARG I Historic Resource Report Services
(/")
CD
C�
�:
O
a M
I
j Section D
D.1. Local Preference. -
ARG is not seeking local preference.
D.2. Team members with local expertise.
All of ARG's proposed team members have read the Palm
Springs Citywide Historic Context Statement and have
spent considerable time in the City both professionally and
personally.Project Manager Mary Ringhoff has successfully
completed two Historic Resource Reports for the City:the
Oasis Hotel Dining Hall and 401 W.-Merito Place,and in
the course of researching these properties has become
very familiar with conducting research in local repositories
including the Palm Springs Historical Society.Principal-in-
Charge Katie Horak has overseen all of ARG's Palm Springs
work since 2015,including the above Historic Resource
Reports,an additional HRR for the William F.Cody gas station
at 2796 N.Palm Canyon Drive,and investigations of the
Cornelia White House.Team members Evanne St.Charles
and Andrew Goodrich have'contributed research support
and internal review to all of ARG's Palm Springs projects since
2016.
ARG l Historic Resource Report Services 19
EXHIBIT`B"
CITY'S REQUEST FOR PROPOSALS
(On file in the office of the City Clerk)
EXHIBIT"C"
CONSULTANT'S PROPOSAL
ATTACHMENT "C"
FEESICOST PROPOSALIRATES
*THIS FORM MUST BE COMPLETED AND SUBMITTED WITH YOUR COST PROPOSAL(Envelope#2)•
*If necessary,you may attach additional sheets.
REQUEST FOR PROPOSAL(RFP#08-20)
ON-CALL HISTORIC RESOURCE REPORT SERVICES
Responding to Request for Proposal No. 08-20 for providing on-call Historic Resource Report
Services, I/WE the undersigned will accept the following hourly rates and other costs as defined, for
providing the services as defined within the Scope of Services:
PRIME CONSULTANT PERSONNEL CLASSIFICATIONITITLE: HOURLY RATE:
Katie Horak, Principal $ 230
Mary Ringhoff, Project Manager(Senior Historian/Planner) $ 160
Andrew Goodrich Historian Planner $ 145
Evanne St.Charles Historian Planner $ 145
Rosa Lisa Fry, Junior Historian/Planner $ 125
Intern $ 75
Is
SUB CONSULTANT PERSONNEL CLASSIFICATIONITITLE: HOURLY RATE:
$
$
$
$
Is
Reimbursable Expenses the City will be charged(if any) must be Identified below: (note that
consultants may not charge the city for any expenses that are not defined this Cost Proposal
and included In the final Schedule of Compensation as mutually agreed to in the contract, if
awarded`).
REIMBURSABLE EXPENSE: Cost/Rate.,
Milea e $ .575/mile
Printing and reproduction $ 25-1000 (dependent on project t epe,
$ repository reproduction rates,ar d hard
copy deliverable regwremen s
17
Postage and delivery $ 25-100(dependent on-hard copy
$ deliverable requirements)
Is
Any other expenses, not otherwise defined above, that the City would be charged In the
performance of the scope of services (if any) must be identified below: (note that
consultants may not charge the city for any expenses that are not defined this Cost Proposal
and included In the final Schedule of Compensation as mutually agreed to in the contract, if
awarded`).
OTHER EXPENSES: Cost/Rate:
Is
$
$
PRICING FOR INITIAL 3 YEAR TERM AND CPI ADJUSTMENTS FOR OPTIONAL RENEWALS:
For the initial three (3) years of the Agreement term, the hourly rates and other unit costs are fixed.
For optional years 4 and 5, Consultant may request a price adjustment not to exceed the Bureau of
Labor Statistic's Consumer Price Index (CPI) for the LA/Riverside/Anaheim region for the prior 12
month period effective on the anniversary date. Optional renewal years 4 and 5, and any
associated CPI increase, are at the mutual consent of the City and the Contractor.-
NOTE: This page MUST be manually signed.
Certified by:
Firm N"
Signature of Alithorized Person
Printed Name
��1/VLf/�i9t_
Title 2 �29 2D
Date
19
EXHIBIT"D"
SCHEDULE OF COMPENSATION
EXHIBIT"E"
SCHEDULE OF PERFORMANCE
This is a contract for"on-call"services. The schedule of performance is dependent on the complexity of the project
assigned and will be provided in the proposal for each particular project as submitted.