HomeMy WebLinkAbout3/17/2004 - STAFF REPORTS (34) DATE: March 17, 2004
TO: City Council
FROM: Convention Center Project Administrator
SUBJECT: Supplemental Report- Item No.
The first round of Convention Center Phase II Expansion Trade bids were received
at various times throughout the day on March 16, 2004. The Construction
Management Team and staff from Procurement & Contracting spent the last 24
hours evaluating the bids and recommends award of trade contracts as follows:
Trade Low
Number Description Bidder Bid Estimate Variance
Selective American
1 Demolition Demo 369,233 1,012,203 (624,920)
Drilled Shoring
4 Piers Engineers 153,000 108,899 44,101
Site Precision
6 Concrete Concrete 352,275.78 367,456 (15,180.22)
Concrete and
8 Concrete Precision
Reinforcing Concrete 1,897,000 1,702,204 194,796
Masonry Barajas
9 Stone Masonry 1,164,452 1,446,201 (281,749)
Temecula
21 Plumbing Mechanical 700,000 723,121 ( 23,121)
K&S
22 HVAC Mechanical 2,648,743 2,375,000 273,743
Fire Shasta Fire
23 Protection Protection 269,000 315,740 (46,740)
Cove
24 Electrical Electric 1,511,000 2,126,027 (615,027)
TOTALS 9,064,703.78 10,176,851 1,112,147.22
(*NOTE: The Electrical Trade estimate was lowered $170,000 from the Council report provided in
this week's original packet as the lighting controls were moved to the Direct Purchase Equipment bid
item which will award on 3/24.)
The eleven (11) attached resolutions are the proposed city council actions to award the above
trade contracts. Please note that these awards would be subject to sale of bonds.
40
Attached to this report are the bid abstracts for each trade so all the bid results can be seen.
The eleven (11) attached resolutions are the proposed city council actions to award the above
trade contracts. Please note that these awards would be subject to sale of bonds.
Allen F. Smoot Harold E. Good
Convention Center Project Manager Director of Procurement & Contracting
APPROVED:
CITY MANAGER
Attachments:
(1) Resolutions (11)
(2) Bid Tabs
REVIEWED BY DEP-T.OFF FINANCE
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TITY COMMODITY ITEM 1�
CITY OF PALM SPRINGS, CALIFORNIA
ADVERTISEMENT FOR
TRADE CONTRACTORS PRE-QUALIFICATION
CONVENTION CENTER EXPANSION PHASE II
CITY PROJECT#02-27
NOTICE IS HEREBY GIVEN that the City of Palm Springs has determined that bidders for the
below designated trade contracts must be pre-qualified prior to submitting a bid on the
Convention Center Expansion Phase IL
Bid Package#13-21 Structural Steel and Steel Joists
Bid Package #13-22 Metal Decking
It is mandatory that all Trade Contractors who intend to submit a bid for any of the above listed
bid packages fully complete the pre-qualification questionnaire, provide all materials requested
herein, and be approved by the City of Palm Springs to be on the final qualified Bidders lists.
Trade Contractors must pre-qualify for each bid package separately. No bid will be accepted
from a Trade Contractor that has failed to comply with these requirements for the referenced bid
packages. If two or more business entities submit a bid as part of a Joint Venture, or expect to
submit a bid as part of a Joint Venture, each entity within the Joint Venture must be separately
qualified to bid. The last date to submit a fully completed questionnaire is November 12, 2003.
Trade Contractors are encouraged to submit pre-qualification packages as soon as
possible, so that they may be notified of omissions of information to be remedied or of their pre-
qualification status well in advance of the bid closing dates.
Answers to questions contained in the pre-qualification questionnaire, information about current
bonding capacity, notarized statement from surety, and the most recent reviewed or audited
financial statements, with accompanying notes and supplemental information are required. The
City will use these documents as the basis of rating Trade Contractors in respect to the size and
scope of contracts upon which each Trade Contractor is qualified to bid. The City reserves the
right to check other sources available. The City's decision will be based on objective evaluation
criteria.
The City reserves the right to adjust, increase, limit, suspend or rescind the pre-qualification
rating based on subsequently learned information. Trade Contractors whose rating changes
sufficient to disqualify them will be notified, and given an opportunity for a hearing consistent
with the hearing procedures described below for appealing a pre-qualification rating.
While it is the intent of the pre-qualification questionnaire and documents required therewith to
assist the City in determining bidder responsibility prior to bid and to aid the City in selecting the
lowest responsible bidder, neither the fact of pre-qualification, nor any pre-qualification rating,
will preclude the City from a post-bid consideration and determination of whether a bidder has
the quality, fitness, capacity and experience to satisfactorily perform the proposed work, and
has demonstrated the requisite trustworthiness.
The Palm Springs Convention Center is owned and operated by the City of Palm Springs. The
City has contracted with Turner Construction Company to serve as Construction Manager for
the project. Individual trade contracts will be bid, awarded and held by the City. The project is
an expansion to the existing Palm Springs Convention Center. Work includes approximately
117,000 sq of new construction for a total building area of approximately 265,000 sq. The
expansion includes approximately 35,000 sf of exhibit hall space, 20,000 sf of meeting room
space, plus various support and ancillary spaces. The site is bounded by Calle Alvarado,
Amado Road, and Avenida Caballeros. The existing Convention Center and Wyndham Hotel
will remain open and operational during the construction period. It is anticipated that
approximately 60 individual trade contracts will be developed for construction of the project.
The pre-qualification packages should be submitted under seal and marked "CONFIDENTIAL"
to Harold E. Good, CPPO, Director of Procurement & Contracting, City of Palm Springs, 3200 E.
Tahquitz Canyon Way, Palm Springs, California 92263-2743.
The pre-qualification packages (questionnaire answers and financial statements) submitted by
Trade Contractors are not public records and are not open to public inspection. All information
provided will be kept confidential to the extent permitted by law. However, the contents may be
disclosed to third parties for purpose of verification, or investigation of substantial allegations, or
in the appeal hearing. State law requires that the names of Trade Contractors applying for pre-
qualification status shall be public records subject to disclosure, and the first page of the
questionnaire will be used for that purpose.
Each questionnaire must be signed under penalty of perjury in the manner designated at the
end of the form, by an individual who has the legal authority to bind the Trade Contractor on
whose behalf that person is signing. If any information provided by a Trade Contractor
becomes inaccurate, the Trade Contractor must immediately notify the City and provide updated
accurate information in writing, under penalty of perjury.
The City reserves the right to waive minor irregularities and omissions in the information
contained in the pre-qualification application submitted, to make all final determinations, and to
determine at any time that the pre-qualification procedures will not be applied to a specific future
public works project.
Trade Contractors may submit pre-qualification packages during regular working hours on any
day that the offices of the City of Palm Springs are open. Trade Contractors who submit a
complete pre-qualification package will be notified of their qualification status no later than two
business days after submission of the information.
The City of Palm Springs may refuse to grant pre-qualification where the requested information
and materials are not provided, or not provided by November 12, 2003 . There is no appeal
from a refusal for an incomplete or late application, but re-application for a later project is
permitted. The closing time for bids will not be changed in order to accommodate
supplementation of incomplete submissions, or late submissions. Pre-qualification is trade
specific and will be evaluated separately for each bid package.
Where a timely and completed application results in a rating below that necessary to pre-qualify,
an appeal can be made. An appeal is begun by the Trade Contractor delivering notice to the
City of its appeal of the decision with respect to its pre-qualification rating, no later than two
business days prior to the closing time for the receipt of bids for this project. Without a timely
appeal, the Trade Contractor waives any and all rights to challenge the decision of the City,
whether by administrative process,judicial process or any other legal process or proceeding.
Note: A Trade Contractor may be found not pre-qualified for bidding on a specific
trade contract to be let by the City of Palm Springs until the Trade Contractor
meets the City's requirements. In addition, a Trade Contractor may be found not
pre-qualified for either:
(1) Omission of requested information or
(2) Falsification of information
The questionnaire is available from the City of Palm Springs, Department of
Procurement & Contracting at 760-323-8237. Copies are also available via the Internet at
www.ci.palm-springs.ca.us, click on "Departments" and go to "Procurement". Upon
downloading the questionnaire, please contact Mari Lynn Boswell, Administrative Secretary, via
email at MariLvnnB(a)ci.palm-springs.ca.us to register as an offeror.
ALL QUESTIONS AND COMMUNICATIONS relative to this Work shall be directed to
Harold E. Good, CPPO, Director of Procurement & Contracting at 760-323-8239 or e-
mailed to 1-IaroldG(a)ci.palm-springs.ca.us.
»v'--M RO D E. 001 5, CPPO
Director of Procurement& Contracting
Publication Dates: October 27, 2003 and November 3, 2003
RESOLUTION NO.
OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS,
CALIFORNIA, AWARDING CONTRACT SUBJECT TO CITY
COUNCIL APPROVAL OF BOND DOCUMENTS, FOR THE PALM
SPRINGS CONVENTION CENTER PHASE II EXPANSION, CITY
PROJECT NO. 02-27, TRADE CONTRACT NO. 1, SELECTIVE
DEMOLITION TO AMERICAN DEMOLITION/CONCRETE CUTTING,
INC., IN THE AMOUNT OF $ 369,233.
WHEREAS, on January 21, 2004, the City Council approved the plans and
specifications for the Convention Center Phase II expansion and authorized solicitation
of trade bids; and
WHEREAS, on March 16, 2004, ten (10) of the project trades submitted bids; and
WHEREAS, the project construction management team and the office of Procurement
and Contracting have evaluated all bids received and are prepared to recommend
contract awards to the lowest, responsive, responsible trade bidders; and
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Palm
Springs, that the Palm Springs Convention Center Phase II expansion, City Project No.
02-27, Trade Contract No. 1, Selective Demolition, is hereby awarded subject to City
Council approval of bond documents, to American Demolition/Concrete Cutting, Inc.
in the amount of$369,233.
ADOPTED this day of March 2004.
AYES:
NOES:
ABSENT:
ATTEST: CITY OF PALM SPRINGS, CALIFORNIA
By
City Clerk City Manager
REVIEWED & APPROVED AS TO FORM
4
RESOLUTION NO.
OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS,
CALIFORNIA, AWARDING CONTRACT SUBJECT TO CITY
COUNCIL APPROVAL OF BOND DOCUMENTS, FOR THE PALM
SPRINGS CONVENTION CENTER PHASE II EXPANSION, CITY
PROJECT NO. 02-27, TRADE CONTRACT NO. 4, DRILLED PIERS
TO SHORING ENGINEERS, IN THE AMOUNT OF $153,000.
WHEREAS, on January 21, 2004, the City Council approved the plans and
specifications for the Convention Center Phase II expansion and authorized solicitation
of trade bids; and
WHEREAS, on March 16, 2004, ten (10) of the project trades submitted bids; and
WHEREAS, the project construction management team and the office of Procurement
and Contracting have evaluated all bids received and are prepared to recommend
contract awards to the lowest, responsive, responsible trade bidders; and
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Palm
Springs, that the Palm Springs Convention Center Phase II expansion, City Project No.
02-27, Trade Contract No. 4, Drilled Piers, is hereby awarded subject to City Council
approval of bond documents, to Shoring Engineers in the amount of$153,000.
ADOPTED this day of March 2004.
AYES:
NOES:
ABSENT:
ATTEST: CITY OF PALM SPRINGS, CALIFORNIA
By
City Clerk City Manager
REVIEWED & APPROVED AS TO FORM
RESOLUTION NO.
OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS,
CALIFORNIA, AWARDING CONTRACT SUBJECT TO CITY
COUNCIL APPROVAL OF BOND DOCUMENTS, FOR THE PALM
SPRINGS CONVENTION CENTER PHASE II EXPANSION, CITY
PROJECT NO. 02-27, TRADE CONTRACT NO. 6, SITE CONCRETE
TO PRECISION CONCRETE, INC., IN THE AMOUNT OF
$352,275.78.
WHEREAS, on January 21, 2004, the City Council approved the plans and
specifications for the Convention Center Phase II expansion and authorized solicitation
of trade bids; and
WHEREAS, on March 16, 2004, ten (10) of the project trades submitted bids; and
WHEREAS, the project construction management team and the office of Procurement
and Contracting have evaluated all bids received and are prepared to recommend
contract awards to the lowest, responsive, responsible trade bidders; and
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Palm
Springs, that the Palm Springs Convention Center Phase II expansion, City Project No.
02-27, Trade Contract No. 6, Site Concrete, is hereby awarded subject to City Council
approval of bond documents, to Precision Concrete, Inc. in the amount of$352,275.78.
ADOPTED this day of March 2004.
AYES:
NOES:
ABSENT:
ATTEST: CITY OF PALM SPRINGS, CALIFORNIA
By
City Clerk City Manager
REVIEWED & APPROVED AS TO FORM
CV0 6
RESOLUTION NO.
OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS,
CALIFORNIA, AWARDING CONTRACT SUBJECT TO CITY
COUNCIL APPROVAL OF BOND DOCUMENTS, FOR THE PALM
SPRINGS CONVENTION CENTER PHASE II EXPANSION, CITY
PROJECT NO. 02-27, TRADE CONTRACT NO. 8, CONCRETE AND
CONCRETE REINFORCING TO PRECISION CONCRETE, INC., IN
THE AMOUNT OF $1,897,000.
WHEREAS, on January 21, 2004, the City Council approved the plans and
specifications for the Convention Center Phase 11 expansion and authorized solicitation
of trade bids; and
WHEREAS, on March 16, 2004, ten (10) of the project trades submitted bids; and
WHEREAS, the project construction management team and the office of Procurement
and Contracting have evaluated all bids received and are prepared to recommend
contract awards to the lowest, responsive, responsible trade bidders; and
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Palm
Springs, that the Palm Springs Convention Center Phase 11 expansion, City Project No.
02-27, Trade Contract No. 8, CONCRETE AND CONCRETE REINFORCING, is
hereby awarded subject to City Council approval of bond documents, to Precision
Concrete, Inc.in the amount of$1,897,000.
ADOPTED this day of March 2004.
AYES:
NOES:
ABSENT:
ATTEST: CITY OF PALM SPRINGS, CALIFORNIA
By
City Clerk City Manager
REVIEWED & APPROVED AS TO FORM
Q3 E
RESOLUTION NO.
OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS,
CALIFORNIA, AWARDING CONTRACT SUBJECT TO CITY
COUNCIL APPROVAL OF BOND DOCUMENTS, FOR THE PALM
SPRINGS CONVENTION CENTER PHASE II EXPANSION, CITY
PROJECT NO. 02-27, TRADE CONTRACT NO. 9, MASONRY/STONE
TO JOHN BARAJAS MASONRY, IN THE AMOUNT OF $1,164,452.
WHEREAS, on January 21, 2004, the City Council approved the plans and
specifications for the Convention Center Phase II expansion and authorized solicitation
of trade bids; and
WHEREAS, on March 16, 2004, ten (10) of the project trades submitted bids; and
WHEREAS, the project construction management team and the office of Procurement
and Contracting have evaluated all bids received and are prepared to recommend
contract awards to the lowest, responsive, responsible trade bidders; and
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Palm
Springs, that the Palm Springs Convention Center Phase II expansion, City Project No.
02-27, Trade Contract No. 9, Masonry/Stone, is hereby awarded subject to City
Council approval of bond documents, to John Barajas Masonry in the amount of
$1,164,452.
ADOPTED this day of March 2004.
AYES:
NOES:
ABSENT:
ATTEST: CITY OF PALM SPRINGS, CALIFORNIA
By
City Clerk City Manager
REVIEWED & APPROVED AS TO FORM
RESOLUTION NO.
OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS,
CALIFORNIA, AWARDING CONTRACT SUBJECT TO CITY
COUNCIL APPROVAL OF BOND DOCUMENTS, FOR THE PALM
SPRINGS CONVENTION CENTER PHASE II EXPANSION, CITY
PROJECT NO. 02-27, TRADE CONTRACT NO. 21, PLUMBING TO
TEMECULA MECHANICAL, INC., IN THE AMOUNT OF $700,000.
WHEREAS, on January 21, 2004, the City Council approved the plans and
specifications for the Convention Center Phase 11 expansion and authorized solicitation
of trade bids; and
WHEREAS, on March 16, 2004, ten (10) of the project trades submitted bids; and
WHEREAS, the project construction management team and the office of Procurement
and Contracting have evaluated all bids received and are prepared to recommend
contract awards to the lowest, responsive, responsible trade bidders; and
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Palm
Springs, that the Palm Springs Convention Center Phase II expansion, City Project No.
02-27, Trade Contract No. 21, Plumbing, is hereby awarded subject to City Council
approval of bond documents, to Temecula Mechanical, Inc. in the amount of$700,000.
ADOPTED this day of March 2004.
AYES:
NOES:
ABSENT:
ATTEST: CITY OF PALM SPRINGS, CALIFORNIA
By
City Clerk City Manager
REVIEWED & APPROVED AS TO FORM
RESOLUTION NO.
OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS,
CALIFORNIA, AWARDING CONTRACT SUBJECT TO CITY
COUNCIL APPROVAL OF BOND DOCUMENTS, FOR THE PALM
SPRINGS CONVENTION CENTER PHASE II EXPANSION, CITY
PROJECT NO. 02-27, TRADE CONTRACT NO. 22, HVAC TO
K&S AIR CONDITIONING, INC. , IN THE AMOUNT OF $2,648,743.
WHEREAS, on January 21, 2004, the City Council approved the plans and
specifications for the Convention Center Phase II expansion and authorized solicitation
of trade bids; and
WHEREAS, on March 16, 2004, ten (10) of the project trades submitted bids; and
WHEREAS, the project construction management team and the office of Procurement
and Contracting have evaluated all bids received and are prepared to recommend
contract awards to the lowest, responsive, responsible trade bidders; and
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Palm
Springs, that the Palm Springs Convention Center Phase II expansion, City Project No.
02-27, Trade Contract No. 22, HVAC, is hereby awarded subject to City Council
approval of bond documents, to K&S Air Conditioning, Inc. in the amount of
$2,648,743.
ADOPTED this day of March 2004.
AYES:
NOES:
ABSENT:
ATTEST: CITY OF PALM SPRINGS, CALIFORNIA
By
City Clerk City Manager
REVIEWED & APPROVED AS TO FORM
a,5 0
RESOLUTION NO.
OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS,
CALIFORNIA, AWARDING CONTRACT SUBJECT TO CITY
COUNCIL APPROVAL OF BOND DOCUMENTS, FOR THE PALM
SPRINGS CONVENTION CENTER PHASE II EXPANSION, CITY
PROJECT NO. 02-27, TRADE CONTRACT NO. 23, FIRE
PROTECTION TO SHASTA FIRE PROTECTION, INC., IN THE
AMOUNT OF $269,000.
WHEREAS, on January 21, 2004, the City Council approved the plans and
specifications for the Convention Center Phase II expansion and authorized solicitation
of trade bids; and
WHEREAS, on March 16, 2004, ten (10) of the project trades submitted bids; and
WHEREAS, the project construction management team and the office of Procurement
and Contracting have evaluated all bids received and are prepared to recommend
contract awards to the lowest, responsive, responsible trade bidders; and
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Palm
Springs, that the Palm Springs Convention Center Phase II expansion, City Project No.
02-27, Trade Contract No. 23, Fire Protection, is hereby awarded subject to City
Council approval of bond documents, to Shasta Fire Protection, Inc. in the amount of
$269,000.
ADOPTED this day of March 2004.
AYES:
NOES:
ABSENT:
ATTEST: CITY OF PALM SPRINGS, CALIFORNIA
By
City Clerk City Manager
REVIEWED & APPROVED AS TO FORM
IV
PALM SPRINGS CONVENTION CENTER EXPANSION PROJECT
Construction Costs-Estimate vs Actual Bids;
Trade# Description Estimate Bid Variance
1 Demolition 1,012,203 369,233 642,970
2 Dry Utilties 0
3 Site Demo/Grading 0
4 Drilled Caissons 108,899 153,000 -44,101
5 Site Concrete-Civil 0
6 Site Concrete-Arch 367,456 352,275.78 15,180
7 Landscape & Irrig. 0
8 Concrete & Reinforcing 1,702,204 1,897,000 -194,796
9 Masonry 1,446,201 1,164,452 281,749
10 Structural Steel 0
11 Copper Facia 0
12 Lath,Plaster Drywall 0
13 Roofing 0
14 Flashing & Sheet Metal 0
15 Doors,Frames & Hardware 0
16 Glass &Glazing 0
17 Acoustical Ceilings 0
18 Tile 0
19 Carpet 0
20 Painting 0
21 Plumbing 723,121 700,000 23,121
22 HVAC 2,375,000 2,648,743 -273,743
23 Fire Sprinklers 315,740 269,000 46,740
24 Electrical 2,126,027 1,511,000 615,027
25 Wet Utilities 0
26 Mill Work 0
27 Waterproofing 0
29 Special Doors 0
32 Toilet Compartments 0
33 Misc. Specialties 0
34 Signage 0
35 Operable walls 0
38 Direct Purchase Equipment 0
40 Parking Lot 0
TOTALS 10,176,851 �(l70V 1,112,147
CITY OF PALM SPRINGS, CALIFORNIA
ADVERTISEMENT FOR
TRADE CONTRACTORS PRE-QUALIFICATION
CONVENTION CENTER EXPANSION PHASE If
CITY PROJECT#02-27
NOTICE IS HEREBY GIVEN that the City of Palm Springs has determined that bidders for the
below designated trade contracts must be pre-qualified prior to submitting a bid on the Convention
Center Expansion Phase ll:
Trade Bid Package # Description Preliminary Cost Est' Contractor License
Required
1 Selective Demolition $842,740 "A" or C-21
2 Dry Utilities $169,500 "A" or C-10
3 Grading/Site $1,020,340
Demolition
4 Drilled Piers $103,899 "A"
5 Asphalt Paving $106,160 "A" or C-12
6 Site Concrete $337,248 "A" or C-8
7 Landscape & $617,200 C-27
Irrigation
8 Concrete & Concrete $1,714,590 B or C-8
Reinforcing
9 Masonry/Stone $2,123,260 C-29
Masonry Veneer
10 Structural Steel, Steel $6,304.580 C-51
Joists, Metal Decking
& Miscellaneous
Metals
11 Copper $200,000 C-23or C-39 or C-43
Facia/Specialty
Metals
12 Metal Stud Framing & $3,133,245 C-2, C-9, C-26 or"B"
Drywall, EIFS, GFRG,
Insulation
13 Roofina $726,010 C-39
14 Flashing, Steel Metal $521,550 C-39 or C-43
& Roofing
Accessories
15 Doors, Frames & $181,200 "B" or C-5
Hardware
16 Glass & Glazing $759,110 C-17
17 Acoustical & Specialty $1,259,070 C-2
Ceilings
18 Stone Flooring and $220,000 C-54
Ceramic Tile
19 Lobby Carpet, Base & $162,440 C-15
VCT
20 Painting and Wall $229,749 C-33
Covering
21 Plumbing & Wet $1,059,551 C-36
Utilities
22 HVAC $2,225,000 C-20
23 Fire Protection $249,490 C-16
24 Electrical $2,157,920 C-10
*Preliminary Cost Estimates are provided to size the project for the benefit of interested trade contractors.
They are not official engineer estimates.
It is mandatory that all Trade Contractors who intend to submit a bid for any of the above listed bid packages
fully complete the pre-qualification questionnaire, provide all materials requested herein,and be approved by
the City of Palm Springs to be on the final qualified Bidders lists. No bid will be accepted from a Trade
Contractor that has failed to comply with these requirements for the referenced bid packages. Iftwo or more
business entities submit a bid as part of a Joint Venture, or expect to submit a bid as part of a Joint Venture,
each entity within the Joint Venture must be separately qualified to bid. The last date to submit a fully
completed questionnaire is February 6,2004.Trade Contractors who previously pre-qualified for Phase II of
this project do not need to pre-qualify again. Trade Contractors are encouraged to submit pre-
qualification packages as soon as possible,so that they may be notified of omissions of information to be
remedied or of their pre-qualification status well in advance of the bid closing dates.
Answers to questions contained in the pre-qualification questionnaire, information about current bonding
capacity,notarized statement from surety,and the most recent reviewed or audited financial statements,with
accompanying notes and supplemental information are required. The City will use these documents as the
basis of rating Trade Contractors in respect to the size and scope of contracts upon which each Trade
Contractor is qualified to bid. The City reserves the right to check other sources available. The City's decision
will be based on objective evaluation criteria.
The City reserves the right to adjust, increase, limit, suspend or rescind the pre-qualification rating based on
subsequently learned information. Trade Contractors whose rating changes sufficient to disqualify them will
be notified,and given an opportunityfor a hearing consistent with the hearing procedures described belowfor
appealing a pre-qualification rating.
While it is the intent of the pre-qualification questionnaire and documents required therewith to assist the City
in determining bidder responsibility prior to bid and to aid the City in selecting the lowest responsible bidder,
neither the fact of pre-qualification, nor any pre-qualification rating, will preclude the City from a post-bid
consideration and determination of whether a bidder has the quality, fitness, capacity and experience to
satisfactorily perform the proposed work, and has demonstrated the requisite trustworthiness.
The Palm Springs Convention Center is owned and operated by the City of Palm Springs. The City has
contracted with Turner Construction Company to serve as Construction Manager for the project. Individual
trade contracts will be bid, awarded and held by the City. The project is an expansion to the existing Palm
Springs Convention Center. Work includes approximately 117,000 sf of new construction for a total building
area of approximately 265,000 sf. The expansion includes approximately 35,000 sf of exhibit hall space,
20,000 sf of meeting room space, plus various support and ancillary spaces. The site is bounded by Calle
Alvarado,Amado Road, and Avenida Caballeros. The existing Convention Center and Wyndham Hotel will
remain open and operational during the construction period. It is anticipated that approximately 60 individual
trade contracts will be developed for construction of the project.
The pre-qualification packages should be submitted under seal and marked"CONFIDENTIAL" to Harold E.
Good, CPPO, Director of Procurement&Contracting, City of Palm Springs, 3200 E. Tahquitz Canyon Way;
Palm Springs, California 92263-2743.
The pre-qualification packages (questionnaire answers and financial statements) submitted by Trade
Contractors are not public records and are not open to public inspection. All information provided will be kept
confidential to the extent permitted by law. However, the contents may be disclosed to third parties for
purpose of verification,or investigation of substantial allegations,or in the appeal hearing. State law requires
that the names of Trade Contractors applying for pre-qualification status shall be public records subject to
disclosure, and the first page of the questionnaire will be used for that purpose.
Each questionnaire must be signed under penalty of perjury in the manner designated at the end of the form,
by an individual who has the legal authority to bind the Trade Contractor on whose behalf that person is
signing. If any information provided by a Trade Contractor becomes inaccurate, the Trade Contractor must
immediately notify the City and provide updated accurate information in writing, under penalty of perjury.
The City reserves the right to waive minor irregularities and omissions in the information contained in the pre-
qualification application submitted,to make all final determinations,and to determine at any time that the pre-
qualification procedures will not be applied to a specific future public works project.
Trade Contractors may submit pre-qualification packages during regular working hours on any day that the
offices of the City of Palm Springs are open. Trade Contractors who submit a complete pre-qualification
package will be notified of their qualification status no later than two business days after submission of the
information.
The City of Palm Springs may refuse to grant pre-qualification where the requested information and materials
are not provided,or not provided by February 6,2004. There is no appeal from a refusal for an incomplete or
late application,but re-application for a later project is permitted. The closing time for bids will not be changed
in order to accommodate supplementation of incomplete submissions,or late submissions. Pre-qualification
is trade specific and will be evaluated separately for each bid package.
Where a timely and completed application results in a rating below that necessary to pre-qualify, an appeal
can be made. An appeal is begun by the Trade Contractor delivering notice to the City of its appeal of the
decision with respect to its pre-qualification rating, no later than two business days prior to the closing time for
the receipt of bids for this project. Without a timely appeal,the Trade Contractor waives any and all rights to
challenge the decision of the City, whether by administrative process, judicial process or any other legal
process or proceeding.
Note: A Trade Contractor may be found not pre-qualified for bidding on a specific trade
contract to be let by the City of Palm Springs until the Trade Contractor meets the City's
requirements. In addition, a Trade Contractor may be found not pre-qualified for either:
(1) Omission of requested information or
(2)Falsification of information
The questionnaire is available from the City of Palm Springs, Department of Procurement &
Contracting at 760-323-8237. Copies are also available via the Internet at www.ci.palm-springs.ca.us click on
"Departments" and go to `Procurement". Upon downloading the questionnaire, please contact Mari Lynn
Boswell, Administrative Secretary, via ernail at MarlLvnnB(a ci.palm-springs.ca.us to register as an offeror.
ALL QUESTIONS AND COMMUNICATIONS relative to this Work shall be directed to Harold E.
Good, CPPO, Director of Procurement & Contracting at 760-323-8239 or e-mailed to HaroldG@ci.palm-
springs.ca.us.
BY ORDER OF THE CITY OF PALM SPRINGS
Dated: December 31, 2003
CITY OF PALM SPRINGS /
Byr."U"
HAROLD E. GOOD, CPPO
Director of Procurement &Contracting
Publication Dates: January 5, 2004 and January 12, 2004
LEGAL NOTICE
CITY OF PALM SPRINGS, CALIFORNIA
CONVENTION CENTER EXPANSION PHASE If
CITY PROJECT#02-27
NOTICE TO PRE-QUALIFIED TRADE CONTRACTORS
(Multiple Primes)
N-1 NOTICE IS HEREBY GIVEN that sealed bid will be received from Trade Contractors
who have successfully completed the trade specific pre-qualification process(es) set
forth by the City. Said Bids will be accepted at the Office of the Director of Procurement
& Contracting at 3200 E. Tahquitz Canyon Way in the City of Palm Springs. The.Work is
to be performed in strict accordance with the contract documents and is described in
twenty five (25) individual Trade Bid Packages (by Trade) for the Palm Springs
Convention Center Expansion Phase II, City Project 02-27. The City has contracted with
Turner Construction Company to be the Construction Manager for the Project. The City
and Turner Construction to be the,Construction Manager for the Project. The City and
Turner Construction Company have chosen to develop the project's trade contracts via a
pre-qualification process. The resultant contracts will be awarded and held by the City
of Palm Springs.
N-2 PRE-QUALIFICATION OF TRADE CONTRACTORS: Pre-qualification advertisement
for Trade Bids were advertised January 5 and January 12; 2004. The closing date for
submittal of pre-qualification questionnaires was 5:00 p.m. on February 6, 2004. Bid
proposals submitted by trade contractors who have failed to successfully pre-qualify will
not be accepted. A list of Trade Contractors who have successfully pre-qualified by
trade is available from Mari Lynn Boswell, Administrative Secretary, City of Palm Springs
by calling 760-323-8237.
Trade Description Mandatory Bid Bid
Bid # Pre-Bid Y/N Date Deadline
1 Selective Demolition YES See N-13 3/16104 1:30 p.m.
2 Dry Utilities NO 3/16/04 1:30 p.m.
3 Grading/Site YES See N-13 3/16/04 2:00 p.m.
Demolition
4 Drilled Piers NO 3/16/04 2:00 p.m.
5 Asphalt Paving NO 3/23/04 1:30 p.m.
6 Site Concrete NO 3/16/04 2:30 p.m.
7 Landscape & Irrigation NO 3/23/04 1:30 p.m.
8 Concrete & Concrete NO 3/16/04 2:30 p.m.
Reinforcing
9 Masonry/Stone NO 3/16104 3:00 p.m.
Mason Veneer
10 Structural Steel, Steel YES 3/16/04 3:00 p.m.
Joists, Metal Decking See N-13
G
�C e / "0
& Misc. Metals
11 Copper NO 3/23/04 2:00 p.m.
Facia/Specialty Facia/Specialty Metals
12 Metal Stud Framing & YES 3/16/04 3:30 p.m.
Drywall, EIFS, GFRG, See N-3
Insulation
13 Roofing NO 3/23/04 2:00 p.m.
14 Flashing, Steel Metal NO 3/23/04 2:30 p.m.
& Roofing
Accessories
15 Doors, Frames & NO 3/23/04 2:30 p.m.
Hardware
16 Glass & Glazin NO 3/23/04 3:00 p.m.
17 Acoustical & Specialty NO 3/23/04 3:00 p.m.
Ceilings
18 Stone Flooring and NO 3/23/04 3:30 p.m.
Ceramic Tile
19 Lobby Carpet, Base & NO 3/23/04 3:30 p.m.
VCT
20 Painting and Wall NO 3/23/04 4:00 p.m.
Covering
21 Plumbing YES See N-13 3/16/04 3:30 p.m.
22 HVAC YES See N-13 3/16/04 4:00 p.m.
23 Fire Protection YES See N-13 3/16/04 4:00 p.m.
24 Electrical YES See N-13 3/16/04 4:30 p.m.
25 Wet Utilities YES See N-13 i 3/16/04 4:30 p.m.
Immediately after the times established as the deadline for receipt of bids, bids will be opened
and read aloud. It is the responsibility of the Bidder to see that any Bid sent through the mail by
delivery service or hand-delivered shall have sufficient time to be received by the Director in the
Department of Procurement & Contracting prior to the Bid Opening time. Late Bids will be
returned to the Bidder unopened.
N-3 LOCATION OF THE WORK: The Work to be constructed hereunder is located at the
Palm Springs Convention Center, 277 N. Avenida Caballeros in the City of Palm
Springs, California. In addition, the work will include, for certain trades, work at the
North Parking Lot located at the northeast corner of Amado Road and Calle Alvarado in
Palm Springs, California, and the east lot located at the southeast corner of Amado
Road and Avenida Cabelleros in the City of Palm Springs, California for construction lay-
down area/construction parking and temporary public parking for the convention center
operations.
N-4 DESCRIPTION OF THE WORK: The Palm Springs Convention Center is owned and
operated by the City of Palm Springs, The City has contracted with Turner Construction
Company to serve as Construction Manager for the project. Individual trade contracts
will be bid, awarded, and held by the City. The Project is an expansion to the existing
Palm Springs Convention Center. Work includes approximately 117,000 sf of new
construction for a total building area of approximately 265,000 sf. The expansion
includes approximately 35,000 sf of exhibit hall space, 20,000 sf of meeting room space,
plus various support and ancillary spaces. The site is bounded by Calle Alvarado,
Amado Road, and Avenida Caballeros and Andreas Road, The existing Convention
Center and Wyndham Hotel will remain open and operational during the construction
period. It is anticipated that approximately 60 individual trade contracts will be
developed for construction of the project. Separate Bid Documents identify the work to
be performed according to trade.
N-5 COMPLETION'OF WORK: Time is of the essence! The Work must be performed
according to time lines identified in each trade bidding document. The start of
construction is anticipated to be April 16, 2004, and the overall project completion date is
scheduled to be September 2005. The start date for each trade will be coordinated with
the overall project time lines and will be included in Bidding Documents and resultant
Contracts for selected trades.
N-6 BID SCHEDULES: For certain trades the work may be set forth in two or more
separate Bid Schedules. When this occurs, Bidders are required to be on all of the Bid
Schedules or the Bid will be considered as non-responsive and will be subject to
rejection.
N-7 AWARD OF CONTRACT: (a) The City reserves the right after opening bids to reject
any or all bids or to waive any minor informality(non-responsiveness) in a bid.
(b) As a condition of award, the successful Bidder will be required to submit bonds and
insurance prior to execution of the Agreement by the City. Failure to meet this
requirement shall constitute abandonment of the Bid by the Bidder and forfeiture of
the Bid Bond. Award will then be made to the next lowest Bidder.
N-8 BID SECURITY Each Bid shall be accompanied by a certified or cashier's check or
Bid Bon in the amount of at least 10 percent of the total Bid price, payable to the City of
Palm Springs, as a guarantee that the Bidder, if its Bid is accepted, will promptly obtain
the required Bonds and insurance, and will prepare the required submittal documents and
execute the Agreement.
N-9 BIDS TO REMAIN OPEN: The Bidder shall guarantee the Total Bid Price for a period
of 30 calendar days from the date of the Bid opening.
N-10 CONTRACTOR'S LICENSE CLASSIFICATION: In accordance with the provisions
of California Public Contract Code Section 3300, the City has determined that the
Contractor shall possess a valid California State Contractor's License. The Bidder shall
possess a valid license in the specified classification as listed in the Advertisement for
Pre-Qualification at the time that the Bid is submitted, as required under California
Business and Profession Code Section 7028.15, unless exempt there under. Failure to
possess the specified license at the time of submitting a Bid shall render the Bid as non-
responsive and must be rejected.
N-11 PREVAILING WAGE RATES NOT APPLICABLE: Funding for this project is
derived solely from local revenue sources and, as provided in Section 7.06.030 of the
City's Municipal Code, the work shall not be subject to prevailing wage law.
N-12 RETAINAGE FROM PAYMENTS: The Contractor may elect to receive 100 percent
of payments due under the Contract from time-to-time, without retention of any portion
of the payment by the City, by depositing securities of equivalent value with the City in
accordance with the provisions of Section 22300 of the Public Contract Code. The value
of such securities, if deposited by the Contractor, shall be as determined by the City,
whose decision on valuation of the securities shall be final. Securities eligible for
investment hereunder shall be limited to those listed in Section 16430 of the Government
Code, or bank or savings and loan certificates of deposit.
N-13 MANDATORY PRE-BID CONFERENCE AND VISIT TO WORK SITE:
Applicable to Trade Bid Packages 1, 3, 10, 12, 2122, 23, 24 and 25
It is mandatory to attend one of the two Pre-Bid Conferences and mandatory Pre-bid
Job Walks for Bid Packages 1, 3, 10, 12, 21, 22, 23, 24, and 25.
The first will be conducted on Tuesday, February 24, 2004, promptly at 10:00
a.m.
The second will be conducted on Friday, February 27, 2004, promptly at 10:00
a.m.
Participants shall meet at the Convention Center in Mesquite D Conference
Room, 277 Avenida Cabelleros, Palm Springs. . Please park in the lot at the
corner of Alvarado and Andreas.
For trade bid packages for which attendance at the pre-bid conference is not listed above
as mandatory, attendance is strongly encouraged.
N-14 EXISTING REPORT ON SITE INVESTIGATION: (a) The Bidder's attention is
directed to the fact that a geotechnical report was prepared for the City of Palm Springs
by Professional Service Industries, Inc., dated April 17, 2003.
(c) A copy of the report is available for inspection by prospective Bidders at the office of
Harold E. Good, CPPO, Director of Procurement & Contracting, 3200 E. Tahquitz
Canyon Way, Palm Springs, CA 92262, 760-323-8239.
(d) Said report is made available for the convenience of bidders only, and the City
disclaims any responsibility for its contents. All statements, findings, and
interpretations in said report are those of Professional Service Industries, hie., and the
City of Palm Springs makes no interpretations nor representations as to the accuracy
of said report. All bidders shall make their own interpretations as to the conditions
existing at the proposed project site.
N-15 OBTAINING OR INSPECTING CONTRACT DOCUMENTS: (a) A full set of
Contract Documents is available for inspection without charge at the Office of the
Department of Procurement & Contracting, City of Palm Springs, 3200 E. Tahquitz
Canyon Way, Palm Springs, California.
(b) Complete sets of said Contract Documents may be purchased for $150.00 for the first
set and $300.00 for each additional set. The cost of shipping, if requested, is $50.00
per set. Documents are obtainable from:
J.P. Reprographics
224 North Indian Canyon
Palm Springs, CA 92262
(Office) 760-325-3717
N-16 ADDRESS AND MARKING OF BIDS: The envelope enclosing the Bid shall be
sealed and addressed to the City of Pahn Springs, and shall be delivered to:
City of Pahn Springs
Department of Procurement &Contracting
3200 E. Tahquitz Canyon Way
Palm Springs, California 92262
Each trade bid must be submitted in a separate envelope!
The envelope shall be plainly marked in the upper left hand corner with the name and
address of the Bidder and shall bear the words, Trade Bid for Palm Springs Convention
Center Expansion Phase H and the date and hour of opening bids. The name of the trade
and the Bid Package Number shall also be clearly marked on the outside of the envelope.
The certified or cashier's check or Bid Bond shall be enclosed in the same envelope with
the Bid.
N-17 PROJECT ADMINISTRATION: All communication relative to this Work shall be
directed to David Livingston, Turner Construction Company, 220 Calle Alvarado,
Andreas, Palm Springs, California, 92262, PHONE 760-327-5810, FAX 760-327-5801,
rior to opening of Bids. All questions relating to interpretation of the Contract
Documents or products must be in writing, and responses will be in the form of addenda
to the Documents.
BY ORDER OF THE CITY OF PALM SPRINGS
Dated: February 6, 2004
CITY OF PALM SPRINGS
HAROLD E. GOOD, CPPO
Director of Procurement& Contracting
Publication Dates: February 10, 2004 and Feburary 17. 2004
CITY OF PALM SPRINGS, CALIFORNIA
3200 East Tahquitz Canyon Way
Palm Springs, California
PALM SPRINGS CONVENTION CENTER EXPANSION PHASE II
City Project No. 02-27
NOTICE TO PRE-QUALIFIED TRADE CONTRACTORS
TRADE BID PACKAGE 12 (RE-BID)
Bids for the Following Trades: Metal Stud Framing, Drywall, Plaster,
GFRG, Stucco, Insulation and Fireproofing
NOTE: ALL EFIS HAS BEEN REMOVED FROM THE REVISED SCOPE OF
WORK COVERED IN THIS RE-BID
N-1 NOTICE IS HEREBY GIVEN that sealed Bids will be received from Trade Contractors who
have successfully completed the trade specific pre-qualification process(es) set forth by the
City. Said Bids will be accepted at the Office of the Director of Procurement&Contracting at
3200 E. Tahquitz Canyon Way in the City of Palm Springs. The Work is to be performed in
strict accordance with the contract documents and is described in four(4)individual Trade Bid
Packages (by Trade)for the Palm Springs Convention Center Expansion Phase II,City Project
#02-27. The City has contracted with Turner Construction Company to be the Construction
Manager for the Project. The City and Turner Construction Company have chosen to develop
the project's trade contracts via a pre-qualification process. The resultant contracts will be
awarded and held by the City of Palm Springs.
N-2 The list of pre-qualified trade contractors is provided below for the benefit of sub-contractors
and suppliers:
Anning Johnson Company
Berger Bros, Inc.
Gypsum Enterprises
John Jory Corporation
Performance Contracting
Sierra Lathing Company
Standard Drywall, Inc.
T-Mar Construction, Inc. dba Martin Corporation
N-3 DATES AND TIMES OF OPENING BIDS:
Bids for Trade Bid Package 12 (Re-Bid) Metal Stud Framing, Drywall, Plaster, GFRG,
Stucco, Insulation and Fireproofing will be received in the Department of Procurement&
Contracting of the City of Palm Springs, California, from the above listed Trade Contractors
until 3:30 P.M.., local time, April 27, 2004.
i
n
Immediately after the times established as the deadline for receipt of bids, bids will be
opened and read aloud. It is the responsibility of the Bidder to see that any Bid sent
through the mail, by delivery service or hand-delivered shall have sufficient time to be
received by the Director in the Department of Procurement& Contracting prior to the Bid
Opening Time. Late Bids will be returned to the Bidder unopened.
N-4 LOCATION OF THE WORK: The Work to be constructed hereunder is located at the Palm
Springs Convention Center, 277 N. Avenida Caballeros in the City of Palm Springs,
California.
N-5 DESCRIPTION OF THE WORK: The Palm Springs Convention Center is owned and
operated by the City of Palm Springs. The City has contracted with Turner Construction
Company to serve as Construction Manager for the project. Individual trade contracts will be
bid, awarded and held by the City. The project is an expansion to the existing Palm Springs
Convention Center. Work includes approximately 117,000 sf of new construction for a total
building area of approximately 265,000 sf. The expansion includes approximately 35,000 sf
of exhibit hall space, 20,000 sf of meeting room space, plus various support and ancillary
spaces. The site is bounded by Calle Alvarado,Amado Road, and Avenida Caballeros and
Andreas Road. The existing Convention Center and Wyndham Hotel will remain open and
operational during the construction period. It is anticipated that approximately 60 individual
trade contracts will be developed for construction of the project. Separate Bid Documents
identify the work to be performed according to trade.
N-6 COMPLETION OF THE WORK: Time is of the essence! The Work must be performed
according to time lines identified in each trade bidding document. The start of construction is
anticipated to be April 19, 2004, and the overall project completion date is scheduled to be
April 30, 2005. The start date for each trade will be coordinated with the overall project time
lines and will be communicated by issuance of a"Notice to Proceed". "Liquidated Damages"
clauses will be included in Bidding Documents and resultant Contracts for selected trades.
N-7 AWARD OF CONTRACT: (a)The City reserves the right after opening bids to reject any or
all bids, to waive any informality (non-responsiveness) in a bid, or to make award to the
lowest responsive, responsible bidder and reject all other bids, as it may best serve the
interest of the City.
(b) As a condition of award, the successful Bidder will be required to submit payment and
performance bonds and insurance..
N-6 BID SECURITY: Each Bid shall be accompanied by a certified or cashier's check or Bid
Bond in the amount of at least 10 percent of the total Bid price, payable to the City of Palm
Springs, as a guarantee that the Bidder, if its Bid is accepted,will promptly obtain the required
Bonds and Insurance, and will prepare the required submittal documents and execute the
Agreement.
N-9 BIDS TO REMAIN OPEN: The Bidder shall guarantee the Total Bid Price for a period of
30 calendar days from the date of the Bid opening.
N-10 CONTRACTOR'S LICENSE CLASSIFICATION: In accordance with the provisions of
California Public Contract Code Section 3300,the City has determined that the Contractor
shall possess a valid California State Contractor's License. The Bidder shall possess a
valid license in a specified classification: either C-2, C-9, 0-26 or"B" at the time that the
Bid is submitted, as required under California Business and Profession Code Section
7028.15, unless exempt thereunder. Failure to possess a specified license at the time of
submitting a Bid shall render the Bid as non-responsive and must be
N-11 PREVAILING WAGE RATES NOT APPLICABLE: Funding for this project is derived
solely from local revenue sources and, as provided in Section 7.06.030 of the City=s
Municipal Code, the work shall not be subject to prevailing wage law.
N-12 RETAINAGE FROM PAYMENTS: The Contractor may elect to receive 100 percent of
payments due under the Contract from time-to-time, without retention of any portion of the
payment by the City, by depositing securities of equivalent value with the,City in accordance
with the provisions of Section 22300 of the Public Contract Code. The value of such
securities, if deposited by the Contractor,shall be as determined by the City,whose decision
on valuation of the securities shall be final. Securities eligible for investment hereunder shall
be limited to those listed in Section 16430 of the Government Code, or bank or savings and
loan certificates of deposit.
N-13 OBTAINING OR INSPECTING CONTRACT DOCUMENTS: (a) A full set of Contract
Documents is available for inspection without charge at the Office of the Procurement &
Contracting, City of Palm Springs,3200 EastTahquitz Canyon Way, Palm Springs,California.
(b) Complete sets of said Contract Documents maybe purchased for$150.00 for the first set
and$300.00 for each additional set. If overnight mailing is requested, an additional $50.00
fee will be required. Documents are obtainable from:
J. P. REPROGRAPHICS
224 North Indian Canyon
Palm Springs, California 92262
Ofc: (760) 325-3717
N-14 ADDRESS AND MARKING OF BIDS: The envelope enclosing the Bid shall be sealed and
addressed to the City of Palm Springs, and shall be delivered to:
City of Palm Springs
Department of Procurement & Contracting
3200 E. Tahquitz Canyon Way
Palm Springs, California 92262
The envelope shall be plainly marked in the upper left hand corner with the name and
address of the Bidder and shall bear the words,Trade Bid for Palm Springs PALM SPRINGS
CONVENTION CENTER EXPANSION PHASE II and the date and hour of opening Bids.
The name of the trade and the Bid Package Number shall also be clearly marked on the
outside of the envelope, The certified or cashier's check or Bid Bond shall be enclosed in the
same envelope with the Bid.
N-15 PROJECT ADMINISTRATION: All communications relative to this Work shall be directed to
David Livingston,Turner Construction Company,73-960 Highway 111,Suite 5, Palm Desert,
CA 92260, PHONE (760 340-6161, FAX (760) 340-6411, prior to opening of Bids. All
questions relating to interpretation of the Contract Documents or products must be in writing,
and responses will be in the form of addenda to the Documents.
BY ORDER OF THE CITY OF PALM SPRINGS,6�11e-� C11-
HAROLD E. GOOD, CPPO
Director of Procurement & Contracting
DATE: March 30, 2004
PUBLICATION DATES: April 3, 2004 and April 10, 2004
CITY OF PALM SPRINGS, CALIFORNIA
3200 East Tahquitz Canyon Way
Palm Springs, California
PALM SPRINGS CONVENTION CENTER EXPANSION PHASE II
City Project No. 02-27
NOTICE TO PRE-QUALIFIED TRADE CONTRACTORS
9-A(RE-BID) MASONRY/STONE MASONRY VENEER
9-B (RE-BID) MASONRY/SYNTHETIC STONE MASONRY VENEER
Bids forthe Following Trades: 9-A RE-BID Stone Veneer(masonry stem wall associated with
pylon)and 9-13 RE-BID Stone Veneer(Synthetic Stone Veneer includes masonry stem walls
associated with pylon).
N-1 NOTICE IS HEREBY GIVEN that sealed Bids will be received from Trade Contractors who
have successfully completed the trade specific pre-qualification process(es) set forth by the
City. Said Bids will be accepted at the Office of the Director of Procurement&Contracting at
3200 E. Tahquitz Canyon Way in the City of Palm Springs. The Work is to be performed in
strict accordance with the contract documents and is described in individual Trade Bid
Packages (by Trade) for the Palm Springs Convention Center Expansion Phase Il, City
Project #02-27. The City has contracted with Turner Construction Company to be the
Construction Manager for the Project. The City and Turner Construction Company have
chosen to develop the project's trade contracts via a pre-qualification process. The resultant
contracts will be awarded and held by the City of Palm Springs.
N-2 The list of pre-qualified trade contractors is provided below for the benefit of sub-contractors
and suppliers:
Bratton Masonry, Inc.
Columbia Stone Inc.
Cleveland Marble Mosaic
DBM/Hatch, Inc.
EMS Construction, Inc.
Kretschemar & Smith Inc.
Masonry Technology
Persall Masonry, Inc
Winegardner Masonry, Inc.
N-3 DATES AND TIMES OF OPENING BIDS:
1. Bids for Trade Bid Schedule 9-A (Re-Bid)and Trade Bid Schedule 9-B (Re-Bid)will
be received in the Department of Procurement & Contracting of the City of Palm
Springs, California, from the above listed Trade Contractors until 3:00 P.M., local
time, April 27, 2004.
Immediately after the times established as the deadline for receipt of bids, bids will
be opened and read aloud. It is the responsibility of the Bidder to see that any Bid
sent through the mail, by delivery service or hand-delivered shall have sufficient time
to be received by the Director in the Department of Procurement&Contracting prior
to the Bid Opening Time. Late Bids will be returned to the Bidder unopened.
N4 LOCATION OF THE WORK: The Work to be constructed hereunder is located at the
Palm Springs Convention Center, 277 N. Avenida Caballeros in the City of Palm
Springs, California.
N-5 DESCRIPTION OF THE WORK: The Palm Springs Convention Center is owned and
operated by the City of Palm Springs. The City has contracted with Turner Construction
Company to serve as Construction Managerfor the project. Individual trade contracts will be
bid, awarded and held by the City.The project is an expansion to the existing Palm Springs
Convention Center. Work includes approximately 117,000 sf of new construction for a total
building area of approximately 265,000 sf. The expansion includes approximately 35,000 sf
of exhibit hall space, 20,000 sf of meeting room space, plus various support and ancillary
spaces. The site is bounded by Calle Alvarado,Amado Road,and Avenida Caballeros and
Andreas Road. The existing Convention Center and Wyndham Hotel will remain open and
operational during the construction period. It is anticipated that approximately 60 individual
trade contracts will be developed for construction of the project. Separate Bid Documents
identify the work to be performed according to trade.
N-6 COMPLETION OF THE WORK: Time is of the essence! The Work must be performed
according to time lines identified in each trade bidding document. The start of construction
is anticipated to be April 19, 2004, and the overall project completion date is scheduled to
be April 30, 2005. The start date for each trade will be coordinated with the overall project
time lines and will be communicated by issuance of a "Notice to Proceed". "Liquidated
Damages" clauses will be included in Bidding Documents and resultant Contracts for
selected trades.
N-7 BID SCHEDULES: For this trade the work is set forth in two separate Bid Schedules.
Bidders are requested to bid on both Bid Schedules.
N-8 AWARD OF CONTRACT: (a) The Work hereunder is set forth in two separate Bid
Schedules 9-A (Re-Bid) and Bid Schedule 9-B (Re-Bid). Bidders are requested to submit
bids on both Bid Schedule 9-A(Re-Bid)and Bid Schedule 9-13 (Re-Bid). Only one schedule
will be awarded, however, and the City reserves the right to award to the lowest responsive,
responsible bidder on either Schedule 9-A(Re-Bid)or Schedule 9-B (Re-Bid)and reject all
other bids, as it may best serve the interests of the City. The City further reserves the right
after opening bids to reject any or all bids, to waive any minor informality (non-
responsiveness) in a bid.
(b) As a condition of award the successful Bidder will be required to submit bonds and
insurance prior to execution of the Agreement by the City. Failure to meet this requirement
shall constitute abandonment of the Bid by the Bidder and forfeiture of the Bid Bond. Award
will then be made to the next lowest Bidder.
N-9 BID SECURITY: Each Bid shall be accompanied by a certified or cashier's check or Bid
Bond in the amount of at least 10 percent of the highest total Bid price(Bid Schedule 9-A
Re-Bid or Bid Schedule 9-B Re-Bid), payable to the City of Palm Springs,as a guarantee
that the Bidder, if its Bid is accepted, will promptly obtain the required Bonds and
Insurance, and will prepare the required submittal documents and execute the
Agreement.
N-10 BIDS TO REMAIN OPEN: The Bidder shall guarantee the Total Bid Price for a period of
30 calendar days from the date of the Bid opening.
N-11 CONTRACTOR'S LICENSE CLASSIFICATION: In accordance with the provisions of
California Public Contract Code Section 3300,the City has determined that the Contractor
shall possess a valid California State Contractor's License. The Bidder shall possess a
valid C-29 license at the time that the Bid is submitted, as required under California
Business and Profession Code Section 7028.15, unless exempt thereunder. Failure to
possess the specified license at the time of submitting a Bid shall render the Bid as non-
responsive and must be rejected.
N-12 PREVAILING WAGE RATES NOT APPLICABLE: Funding for this project is derived solely
from local revenue sources and, as provided in Section 7.06.030 of the City=s Municipal
Code, the work shall not be subject to prevailing wage law.
N-13 RETAINAGE FROM PAYMENTS: The Contractor may elect to receive 100 percent of
payments due under the Contract from time-to-time, without retention of any portion of the
payment by the City, by depositing securities of equivalent value with the City in accordance
with the provisions of Section 22300 of the Public Contract Code, The value of such
securities, if deposited by the Contractor, shall be as determined by the City,whose decision
on valuation of the securities shall be final. Securities eligible for investment hereunder shall
be limited to those listed in Section 16430 of the Government Code, or bank or savings and
loan certificates of deposit.
N-14 OBTAINING OR INSPECTING CONTRACT DOCUMENTS: (a) A full set of Contract
Documents is available for inspection without charge at the Office of the Procurement &
Contracting, City of Palm Springs,3200 EastTahquitz Canyon Way, Palm Springs,California.
(b) Complete sets of said Contract Documents may be purchased for$150.00 for the first
set and $300.00 for each additional set. If overnight mailing is requested, an additional
$50.00 fee will be required. Documents are obtainable from:
J. P. REPROGRAPHICS
224 North Indian Canyon
Palm Springs, California 92262
Ofc: (760) 325-3717
N-15 ADDRESS AND MARKING OF BIDS: The envelope enclosing the Bid shall be sealed and
addressed to the City of Palm Springs, and shall be delivered to:
City of Palm Springs
Department of Procurement& Contracting
3200 E. Tahquitz Canyon Way
Palm Springs, California 92262
The envelope shall be plainly marked in the upper left hand corner with the name and
address of the Bidder and shall bear the words,Trade Bid for Palm Springs PALM SPRINGS
CONVENTION CENTER EXPANSION PHASE II and the date and hour of opening Bids.
The name of the trade and the Bid Package Number shall also be clearly marked on the
outside of the envelope. The certified or cashier's check or Bid Bond shall be enclosed in the
same envelope with the Bid.
N-16 PROJECT ADMINISTRATION: All communications relative to this Work shall be directed to
David Livingston,Turner Construction Company, 73-960 Highway 111,Suite 5, Palm Desert,
CA 92260, PHONE (760 340-6161, FAX (760) 340-6411, prior to opening of Bids. All
questions relating to interpretation of the Contract Documents or products must be in writing,
and responses will be in the form of addenda to the Documents.
BY ORDER OF THE CITY OF PALM SPRINGS, CALIFORNIA
HAROLD E. GOOD, CPPO
Director of Procurement & Contracting
DATE: March 30, 2004
PUBLICATION DATES: April 4, 2004 and April 11, 2004
RESOLUTION NO.
OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS,
CALIFORNIA, AWARDING CONTRACT SUBJECT TO CITY
COUNCIL APPROVAL OF BOND DOCUMENTS, FOR THE PALM
SPRINGS CONVENTION CENTER PHASE II EXPANSION, CITY
PROJECT NO. 02-27, TRADE CONTRACT NO. 24, ELECTRICAL TO
COVE ELECTRIC, IN THE AMOUNT OF $1,511,000,
WHEREAS, on January 21, 2004, the City Council approved the plans and
specifications for the Convention Center Phase II expansion and authorized solicitation
of trade bids; and
WHEREAS, on March 16, 2004, ten (10) of the project trades submitted bids; and
WHEREAS, the project construction management team and the office of Procurement
and Contracting have evaluated all bids received and are prepared to recommend
contract awards to the lowest, responsive, responsible trade bidders; and
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Palm
Springs, that the Palm Springs Convention Center Phase II expansion, City Project No.
02-27, Trade Contract No. 24, Electrical, is hereby awarded subject to City Council
approval of bond documents, to Cove Electric in the amount of$1,511,000.
ADOPTED this day of March 2004.
AYES:
NOES:
ABSENT:
ATTEST: CITY OF PALM SPRINGS, CALIFORNIA
By
City Clerk City Manager
REVIEWED & APPROVED AS TO FORM