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Home My WebLink About1/29/2003 - STAFF REPORTS (3) DATE: January 29, 2003 TO: City Council FROM: Director of Public Works/City Engineer EAST PALM CANYON AT ARABY DRIVE/ESCOBA DRIVE TRAFFIC SIGNAL MODIFICATION RECOMMENDATION: It is recommended that the City Council approve and adopt the plans, specifications and working details, and authorize advertisement for construction bids forthe East Palm Canyon Drive at Araby Drive/Escoba Drive Traffic Signal Modification, City Project 02-24. SUMMARY: Section 7.03.040 of the Procurement and Contracting Code requires that Council approve and adopt plans, specifications and working details, and authorize the bid request for all public projects in excess of $100,000. Approval of these two projects will allow staff to proceed with these public projects, with a total estimated cost of$120,000. BACKGROUND: The Engineering Department has been working on a City-wide project to upgrade, modify and improve traffic signals at various locations. Plans and specifications for these various traffic signal improvements will be submitted to the Council for approval at a future meeting. The traffic signal at East Palm Canyon Drive and Araby Drive/Escoba Drive required advancement as a separate project to allow for the coordination of this traffic signal modification with two separate development projects that have recently been issued construction permits: Creative Communities (Tentative Tract Map 30568) on the southwest corner, and the Villa Del Sol Apartment project (Friend Development) on the southeast corner. Staff worked diligently to advance preparation of plans and specifications for the required traffic signal modification related to the widening and improvements to this intersection as a result of the two development projects. The lump sum Bid Schedule includes all the necessary traffic signal pole and equipment removal and replacement to the ultimate locations, consistent with and coordinated with the street improvements to be constructed by the two development projects. The total estimate for the project is approximately$120,000. The funding sources for this project will be account numbers 134-4498-50205 and 134- 4498-50206, a � East Palm Canyon at Araby Drive/escoba Drive Traffic Signal Modification January 29,2003 Page 2 This action is being brought before Council to be in compliance with the Procurement and Contracting Code. Upon Council's approval with this action, staff will schedule bid advertisements, with a bid opening date of February 25, 2003. SUBMITTED: �� DAVID J. BARAKIAN Director of Public Works/City Engineer APPROVED: DAVID H. READY City Manager ATTACHMENTS: REVIEWED BY DEPT. OF FINANCE 1. Minute Order ��zrr Ui >3KV„ A ^ , IVA City of Palm Springs i Department of Public Works and Engineering aAORAt49 f 3200 E. Tahquitz Canyon Way • Palm Springs, California 92262 1/ Fp 91,0 Tel: (760) 323-8253 • Fax: (760)322-8360 • Web:www.d.palm-springs.cams CITY OF PALM SPRINGS Public Works & Engineering Department P.O. Box 2743 Palm Springs, CA 92263 ADDENDUM NO. 1 To all prospective bidders under Specifications for the East Palm Canyon Drive at Araby Drive/Escoba Drive Traffic Signal Modification; City Project No. 02-24, which are to be received by the City of Palm Springs at the office of the Procurement Manager at 3200 E. Tahquitz Canyon Way, Palm Springs, CA 92262, until 3:00 p.m. on Tuesday, February 25, 2003: I. The following change shall be made in Part II - Special Provisions: A. The second paragraph of Section 7-1 .08, Permits and Fees, is hereby deleted. This project is not within State Highway right-of-way, and not subject to Caltrans encroachment permitting or inspection, No Caltrans encroachment permit will be required for this project. B. The last sentence of the first paragraph of Section 10-5.12, Testing, shall be revised to read: The City shall pay for the initial testing of the controller, to be tested at the designated testing laboratory. The Contractor shall be responsible for any costs of re-testing the controller, if the controller supplied by the Contractor fails the initial testing performed by the designated testing laboratory, and payment therefore shall be considered as included in the lump sum bid item for the location of the work in which the controller is to be installed. II. The Special Provisions as originally issued shall be used in submitting bids, and an acknowledgment of receipt of this Addendum No. 1 shall be entered on Page 2 of the Bid forms. Failure to provide such acknowledgment shall render the bid as non- responsive and subject to rejection. Date: February 10, 2003 BY ORDER OF THE CITY OF PALM SPRINGS By David J. Barakian, PE / Director of Public Works/City Engineer j(r Civil Engineer C 28931 Post Office Box 2743 • Palm Springs, California 92263-2743 �'� �� CITY OF PALM SPRINGS NOTICE INVITING BIDS For constructing the: East Palm Canyon Drive at Araby Drive/Escoba Drive Traffic Signal Modification City Project 02-24 N-1 NOTICE IS HEREBY GIVEN that sealed bids for the East Palm Canyon Drive at Araby Drive/Escoba Drive Traffic Signal Modification, City Project 02-24, will be received at the office of the Director of Procurement and Contracting of the City of Palm Springs, California, until 3 : 00 P.M. on February 25, 2003, at which time they will be opened and read aloud. N-2 DESCRIPTION OF THE WORK: The Work comprises the removal of existing traffic signal poles and equipment, and installation of new traffic signal poles, electrical system, controller equipment, and associated improvements; traffic striping and signage; and all appurtenant work. N-3 AWARD OF CONTRACT: (a) The City reserves the right after opening bids to reject any or all bids, to waive any informality (non-responsiveness) in a bid, or to make award to the lowest responsive, responsible bidder and reject all other bids, as it may best serve the interest of the City. (b) As a condition of award, the successful bidder will be required to submit payment and performance bonds and insurance. N-4 BID SECURITY: each bid shall be accompanied by a certified or cashier' s check or Bid Bond in the amount of 10 percent of the total bid price, payable to the City of Palm Springs. N-5 BIDS TO REMAIN OPEN: The Bidder shall guarantee the Total Bid Price for a period of 60 calendar days from the date of bid opening. N-6 CONTRACTOR' S LICENSE CLASSIFICATION: The Contractor shall possess a valid Class A or C-10 Contractor license at the time of submitting bids. N-7 CALIFORNIA WAGE RATE REQUIREMENTS: The Contractor shall pay the general prevailing rate of per diem wages as determined by the Director of the Department of Industrial Relations of the State of California for the locality where the work is to be performed. A copy of said wage rates is on file at the office of the City Engineer. The Contractor and any subcontractors shall pay not less than said specified rates and shall post a copy of said wage rates at the project site. EAST PALM CANYON DRIVE AT ARABY/ESCOBA TRAFFIC SIGNAL MODIFICATION r NOTICE INVITING BIDS i PROJECT ECT NO.02-24 , PAGE 1 ,j s p N-8 RETAINAGE FROM PAYMENTS: The Contractor may elect to receive 100 percent of payments due under the Contract Documents from time to time, without retention of any portion of the payment by the City, by depositing securities of equivalent value with the City in accordance with the provisions of Section 22300 of the Public Contract Code. N-9 OBTAINING OR INSPECTING CONTRACT DOCUMENTS: (a) Contract Documents may be inspected without charge at the office of the City Engineer, 3200 East Tahquitz Canyon Way, Palm Springs, CA 92262 . (b) Complete sets of said Contract Documents may be purchased at $30 . 00 per set and are obtainable from the office of the City Engineer, 3200 East Tahquitz Canyon Way, Palm Springs, CA 92262 . No refund will be made of any charges for sets of Contract Documents. (c) An additional fee of $20 . 00 will be charged for sets of documents sent by mail . N-10 ADDRESS AND MARKING OF BIDS: The envelope enclosing the Bid shall be sealed and addressed to the City of Palm Springs, and shall be delivered or mailed to the Director of Procurement and Contracting at 3200 East Tahquitz Canyon Way, Palm Springs, CA 92262. The envelope shall be plainly marked in the upper left hand corner with the name and address of the Bidder and shall bear the words "Bid For. . " followed by the title of the Project and the date and hour of opening Bids. The certified or cashier' s check or Bid Bond shall be enclosed in the same envelope with the Bid. BY ORDER OFTHE CITY OF PALM SPRINGS k/Date 4/1 3 z 2,R63 BY 4a David J. Barakian, PE Director of Public Works / City Engineer EAST PALM CANYON DRIVE AT ARABY/ESCOBA TRAFFIC SIGNAL MODIFICATION NOTICE INVITING BIDS PROJECT NO.02-24 PAGE 2 1/31/03 MINUTE ORDER NO, APPROVING AND ADOPTING THE PLANS, SPECIFICATIONS AND WORKING DETAILS, AND AUTHORIZING ADVERTISEMENT FOR CONSTRUCTION BIDS FOR THE EAST PALM CANYON DRIVE AT ARABY DRIVE/ESCOBA DRIVE TRAFFIC SIGNAL MODIFICATION, CITY PROJECT 02-24 I HEREBY CERTIFY that this Minute Order, approving and adopting the plans, specifications and working details,and authorizing advertisement for construction bids forthe East Palm Canyon Drive at Araby Drive/Escoba Drive Traffic Signal Modification,City Project 02-24,was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 291h day of January, 2003. PATRICIA A. SANDERS City Clerk QA3