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Home My WebLink About1/8/2003 - STAFF REPORTS (2) DATE: January 8, 2003 TO: City Council FROM: Director of Procurement and Contracting AWARD BID FOR TRADE BID #4 SITE CONCRETE, CONCRETE & REINFORCING FOR PHASE I OF THE PALM SPRINGS CONVENTION CENTER EXPANSION RECOMMENDATION: That City Council award the bid to Forward Services, Inc. in the amount of$210,636.00 for Trade Bid#4-Site Concrete, Concrete&Reinforcing for Phase I of the Palm Springs Convention Center Expansion. SUMMARY: On December 17, 2002, City Council rejected all bids for Trade Bid Package #4 - Site Concrete, Concrete & Reinforcing because the low bid of$213,000 was over the engineer's estimate. The trade package was re-advertised and a bid opening was held at 3:00 p.m. on January 7, 2003. Although the lowest bid price of$210,836 also exceeds the engineer's estimate of$180,000, it is still the lowest of all bids received. Staff recommends approval. BACKGROUND: City Council previously approved and adopted the plans, specification and working details for the Phase I Convention Center Expansion and authorized solicitation for construction trade bids and quotes. As with the trade bids received during the downtown parking structure and airport terminal projects, some individual trade bids will be above or below the engineer's estimate. The overall project is within budget and is on the project time schedule. A schedule of all bid awards to date compared with the cost estimates will be distributed at the City Council meeting. Staff is recommending that Council award the contract to Forward Services, Inc. in the amount of $210,636.00. The following is a list of those firms that bid and the amount of their bids: Forward Services, Inc. $210,636.00 Precision Concrete Construction $219,000.00 B.E. McMurray Construction, Inc. $273,000.00 T.B. Penick & Sons $499,000.00 1# R/ Funds are available in account#4282 50003 - Phase I Convention Center Expansion HAROLD E. GOOD, CPPO Director of Procurement & Contracting APPROVED: City Manager Attachment: Minute Order -z- Bid and Award Schedule Trades to Date(1/8/03) CONVENTION CENTER EXPANSION-PHASE I (1/08/03) Bid and Award Schedule Bid Package# Scope of Work Estimate Bid Difference #1 Selective Demolition $ 106,000 $ 148,200 $ (42,200) #4 Concrete&Reinforcing $ 180,000 $ 210,636 $ (30,636) #6 Structural Steel,Metal Decking $ 215,000 $ 157,047 $ 57,953 #13 Metal Stud Framing&Drywall,EIFS $ 265,000 $ 285,800 $ (20,900) #29 Kitchen Equipment&S.S.Comerguards $ 400,000 $ 358,000 $ 42,000 #29 Plumbing $ 110,000 $ 196,550 $ (86,550) #30 HVAC $ 345,000 $ 355,000 $ (10,000) #31 Fire Protection $ 53,754 $ 39,700 $ 14,054 432 Electrical $ 300,000 $ 274,100 $ 25,900 Subtotal Trades to Date $ 1,974,754 $ 2,025,033 $ 50,279 Remaining Trades,Construction Management $ 860,449 expense and Other costs Conlin ency Remaining To date Contigency Plus Contingencies $ 289,798 $ (50,279) $ 239,519 F-I.lud,,Change Order TOTAL $ 3,125,000 MINUTE ORDER NO. AWARDING TRADE BID TO FORWARD SERVICES, INC. IN THE AMOUNT OF$210,636.00 FORTRADE BID#4 SITE CONCRETE,CONCRETE & REINFORCING FOR PHASE I OF THE PALM SPRINGS CONVENTION CENTER EXPANSION . I HEREBY CERTIFY that this Minute Order awarding bid to Forward Services, Inc. in the amount of $210,636.00 for Trade Bid #4 Site Concrete, Concrete & Reinforcing for Phase I of the Palm Springs Convention Center Expansion was approved by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 8'h day of January, 2003. PATRICIA A. SANDERS City Clerk a -3- Nc.3299 CITY OF PALM SPRINGS, CALIFORNIA 1p, 3 3200 East Tahquite Canyon Way Palm Springs, California PHASE 1-EXPANSION OF THE PALM SPRINGS ,rl ✓l ✓ f CONVENTION CENTER Ali elfT Q; City Project No. 02-19 NOTICE TO TRADE CONTRACTORS FOR THE FOLLOWING TRADE: Concrete 6 Reinforcing (Trade Bid #4) N-1 NOTICE IS HEREBY GIVEN that sealed Bids r will be received from Trade Contractors at the Of- fice of the Director of Procurement&Contracting at 3200 E Tahgwtz Canyon Way in the City of Palm Springs. The Work is to be performed in strict accordance with the contract documents and as described in Trade Bid Packages #4 for 7� 7'� the Phase I Expansion of the Palm Springs Con- PROOr{ Ol. PUBLICATION ]7'TT]T Ti y A rnTO� venhon Center, City Pre ect#02-19.The City has ll�� L UBLICA I contracted with Turner construction Company to be the Construction Manager for the Project.The (2015.5.C,C,P� resultant contracts will be awarded and held by L 1 the City of Palm Springs. N-2 DATE AND TIME OF OPENING BIDS: Bids will be received in the Department of Procure- ment d Contracting of the City of Palm Springs, California until 3:00 P.M., local time, January 7, 2003. Immediately after the time established as the deadline for receipt of bids, bids will be opened and read aloud, It is the responsibility of the Bid- der to see that any Bid sent throwgh the mail, by STATE OF CALIFORNIA delivery service or hand-delivered shall have suffr sent time to be received by the Director in the County of Riverside Department of Procurement&Contracting prior to the Bid Opening Time. Late Bids will be returned to the Bidder unopened. N-3 LOCATION OF THE WORK:The Work to be constructed hereunder Is located at 277 North Avenida Caballeros in the City of Palm Springs, California. N-4 DESCRIPTION OF THE WORK: The overall project consists of renovations and additions to the Palm Springs Convention Center as described In the construction documents We by HNTB dated October 30, 2002. The scope of work Involves the existing Springs The- am a citizen Of tile United States and a resident Of ater an kad ininenddmini d raoive areas dock and the the County aforesaid; I am over the age of eighteen cil- ties years,and not a party to or interested in the Separate Bid Documents identify the work to be above-entitled matter.I am the principal clerk of a performed according to trade. N-5 COMPLETION OF THE WORK:Time is of printer of the,DESERT SUN PUBLISHING the essence.,The Work must be performed so- COMPANY anewspaper of general circulation, cording to time lines identified in the trade bid document. The start of demolition is anticipated printed and published in the city Of Palm.Springs, to be January 8,2003,and the pprOlI'ect completion date is scheduled to be May 2, 2003. The start County of Riverside,and Which newspaper has been date for each trade will be coordinated with the overall project time lines and will be communicat- ed anewspaper of general circulation by the by issuance of a Notice to Proceed. A LI7ui- Superior Court of the County of Riverside,State of dated Damages clause will be included in the Bidding Documents and resultant Contracts for California under the date of March 24,1988.Case this trade. Number 191236;that the notice,of which the A draft work schedule is available on the Clt's annexed is a printed copy(set in type not smaller websrt ww e at w .ci.Palm-springs.ea.us. From tyre main page, go to Departments", then "Procure- than non pariel,has been published in each regular ment". and entire issue of said newspaper and not in any N-6 BID SCHEDULES:Far certain trades the Bic] Y Documents may contain two or more separate supplement tI1Cr¢Of on the following dates,to Wit: Bid Schedules, Le., Bid Schetlule A" and Bic] Schedule "B°. When this occurs, Bitlders must bid on all of the Bid Schedules or the Bid will be December 2151,28a' considered as non-responsive and will be subject to re'echon. However the City will award only one _______________________________________ Bid �dredule. _ N-7 AWARD OF CONTRACT: (a) The City re- _______________ serves the right after opening each trade Bid to -----------------------_____ reject any or all trade Bids,tr, waive any informal- it y(non-responsiveness) in Bids or to make award to i e lowest responsrve,responsible Bidder,as it I certify(or declare)under penalty of perjury that the may best No the interests of the City. foregoing is true and correct. (b)As a condition of award,the successful Bidder 211# will be required to submit bonds and insurance prior to execution of the Agreement by the Cit . Dated at Palm Springs,California this------------_dayFailure to meet this regmremem shall constitute abandonment of the Bid by the Bidder and forfei- January ture of the Bid Bond.Award will than be made to of_______________________ the next lowest Bidder. 2003 /f N-e BID SECURITY:Each Bid shall be accompa- _/jl Bid a certified or cashier's check or Bid Bond In the amount of at least 10 percent of the total Bid price,pa able to the City of Palm Springs,as ____ a uprantae that the Bidder, if its Bid is accepted, ______________________________ ---- wi promptly obtain the required Bonds and Signature surance, entl will prepare the required submittal documents and execute the Agreement. N-9 BIDS TO REMAIN OPEN:The Bidder shall guarantee the Total Bid Price for a period of 30 calendar days from the date of the Bitl opening. N-10 CONTRACTOR'S LICENSE CLASSIFICA- TION: In accordance with the provisions of Cali- forms Public Contract Code Section 3300, the City has determined that the Contractor shall pos- sess a valid California State Contractor's License. The Bidder shall possess a valid license in the specified Classification (see below) at the time that the Bid is submitted, as required under Cali- fornia Business and Profession Code Section 7028.15, unless exempt thereunder. Failure to r'the time of sub- -:Yle n Yilolilm Contractors License necessary to il�rfo��f�'f4'8"Werk�is as follows: Tmide.8ld 84 Concrete&Reinforcing C-8 or"B" N-11 PREVAILING WAGE RATES NOT APPLI- CABLE: Funding for this project is derived solely from local revenue sources and, as provided in Section 7 06.030 of the City-s Municipal Code, the work shall not be subject to prevailing wage law. N-12 RETAINAGE FROM PAYMENTS:The Con- tractor may elect to receive 100 percent of pay- ments due under the Contract from time-to-time, without retention of any portion of the payment by the City, by depositing securities of equivalent value with the City in accordance with the provi- sions of Section 22300 of the Public Contract Code. The value of such securities, if deposited by the Contractor, shall be as determined by the City,whose decision on valuation of the securities shall be final. Securities eligible for investment hereunder shall be limited to those listed in Sec- tion 16430 of the Government Code, or bank or savings and loan certificates of deposit. N-13 EXISTING REPORT ON SITE INVESTIGA- TION:(a)The Bidder's attention is directed to the fact the, a report was prepared for the Cityy of Palm Spprings by Converse Consultants, of In- rovia, CA., entitled "Geotechnical Investigation Update Report" (Project 02-31-190-01) dated June 21, 2002. (b) Copies of the report are available for inspec- tion by prosppective Bidders at the office of Harold E. Good, CF'PO, Director of Procurement& Con- tracting, 3200 E. Tahquitz Canyyon Way, Palm Springs, CA., 92262, 760-323-8239. (c) Said report is made available for the conve- nience of bidders only,and the City disclaims an responsibility for its contents.All statements,find- in is, and interpretations in said report are those of Converse Consultants, and the City of Palm Springs makes neither interpretations nor repre- sentations as to the accuracy of said report. All bidders shall make their own interpretations as to the conditions existing at the proposed project sue. N-15 OBTAINING OR INSPECTING CONTRACT DOCUMENTS: fa) A full set of Contract Documents is available ffor inspection without charge at the Office of the Procurement&Contracting, Cify of Palm Springs, 3200 East Tahquitz Canyon Way, Palm Springs, California. (b) Complete sets of said Contract Documents may be purchased for$50.00 per set If overnight i mailing s requeated,an additional $35.00 fee will be required. Documents are obtainable from: J. P. REPROGRAPHICS Attn. Eric Birch or Brian Dillingham 224 N. Indian Canyon Way Palm Ofir (7fi01 R Califo 325-371 ia 92262 CR REPROGRAPHICS Attic Andrew Sarmiento 3182 Pullman Street Costa Mesa, CA 92626 Ofc: (714) 751-2680 N-16 ADDRESS AND MARKING OF BIDS: The envelope enclosm the Bid shall be sealed and addressed to the City of Palm Springs, and shall be delivered to. City of Palm Springs Department of Procurement &Contracting 3200 E. Tahquitz Canyon We Palm Springs, California 92262 The envelope shall be plainly marked in the upper left hand corner with the name and address of the Bidder and shall bear the words, Trade Bid for Palm Spring CONVENTION GENTER EXPAN- SION and the date and hour of openingg Bids.The name of the trade and the Trade Bitl Number shall also be clearly marked on the outside of l the enveloppe.The certified or cashier's check or Bid Bond ahall be enclosed in the same envelope with the Bid. N-17 PROJECT ADMINISTRATION: All commu- nications relative to this Work shall be directed to David Livingston,Turner Construction Company, 73-960 Hi hwayE 111, Suite 5, Palm Desert, CA 940604 P iOior to(openmg760 4oF Bids.All q 61161, uestions relating to mterpretatmn of the Contract Docu- ments or products must be in writing, and re- sponses will be in the form of addenda to the Documents. BY ORDER OF THE CITY OF PALM SPRINGS, CALIFORNIA HAROLD E. GOOD, CPPODirector of Procure- ment& Contracting DATE: December 18. 2002 PUB. December 21 and 28, 2002