HomeMy WebLinkAbout1/15/2003 - STAFF REPORTS (6) DATE: January 16, 2003
TO: City Council
FROM: Executive Director—Airports
AIRPORT INSPECTION PLAZA - BIRDAIR FABRIC STRUCTURE PURCHASE
RECOMMENDATION:
Itis recommended that City Council approve the sole source purchase and installation
of the Inspection Plaza fabric roof structure from Birdair, Inc.
SUMMARY:
This action will allow for final design and fabrication to occur so that a timely
installation can occur this summer/fall.
BACKGROUND;
To meet the security changes mandated by the federal government in response to the
events of September 11, 2001, the Airport has developed a remote inspection plaza
design. To provide weather protection at the plaza, as well as to provide the facility
with a presence of importance,the Airport,with its design team, has developed a plan
which includes a two-piece Birdair fabric roof structure.
The design team selected the fabric roof architectural vernacular to provide the
"importance presence" for the facility and at the same time to tie back to the Sonny
Bono Terminal and the new rental car lot shade structures architectural "theme."
The Planning Commission approved the overall project on October 23, 2002, and will
review the inspection plaza on January 8, 2003. The Airport Commission approved
the project on November 6, 2002, and has reviewed this purchase request at its
meeting of January 8, 2003 (results to be reported at City Council meeting).
In accordance with Section 7.04.020 of the Procurement and Contracting Code, the
Director of Procurement and Contracting has conducted a good faith review of the
available sources of this type of product and has determined that there is only one
source available. In addition, in accordance with Section 7.05.040(3), the Director of
Procurement & Contracting has determined that this type of material meets the
standardization with the Sonny Bono Concourse and Ready/Rental Car Lot fabric roof
structures.
Attached is a sketch of the proposed plaza structure. Also, attached is the Birdair
quotation for purchase and installation of the plaza structure. This item has been
negotiated and value engineered down for an initial estimate of almost$700,000. The
final negotiated price is $571,475 which includes design, fabrication and installation.
Airport Inspection Plaza - Birdair Fabric Structure purchase
January 16, 2002 - Page Two
Funding for the project is available at the 100% level from the Airport Improvement
Program Grant -AIP - 35, account no. 415-6600-56052.
A Resolution is attached for City Council consideration.
ALLEN F. SMOOT, E MIKE N. WILLIAMS, AAE
Executive Director—Airports Deputy Director- Operations
HAROLD E. GOOD, CPPO
Director Procurement & Contracting
APPROVED
City Manager
ATTACHMENTS:
1. Resolution
2. Birdair Quotation
3. Sketch
REVIEWED BY DEPT.OF FINANCE
P
3� 2
To: City of Palm Springs Date: December 30, 2002
Department of Aviation
3400 East Tahquitz Canyon Way Proposal S-02-087
Number:
Palm Springs, CA 92262
Attn: Mike N. William, A.A.E. Sheet 1 of 5
Deputy Director of Aviation,
Operations
Architect: Gensler
Project: Palm Springs Airport Security Location: Palm Springs, CA
Inspection Canopy
Birdair, Inc. proposes to engineer, fabricate and install the tensile membrane structure for
the Palm Springs Airport Security Inspection Facility in Palm Springs, CA as described in
the enclosed Basis of Proposal.
All for the sum of $571,475 (FIVE HUNDRED SEVENTY ONE THOUSAND FOUR
HUNDRED SEVENTY FIVE AND 00/100 DOLLARS).
This proposal is subject to change and may be withdrawn if not accepted within thirty (30)
days; and is subject to and includes the attached Basis of Proposal and Terms and
Conditions.
Base Price: $571,476
Accepted: By:
BY Name: Je W. Sellers
Title: Title: Manager Business Development
Witness: Witness: Joe Quagliana
Date: Date: 30 December 2002
Birdair, Inc. • 65 Lawrence Bell Drive • Amherst, New York 14221 USA
716-633-9500 • 800-622-2246 • FAX: 716-633-9850
www.birdair.com � A
MMUM&
TERMS AND CONDITIONS
WORK WEEK. Sorer will supply labor for the WA on a regular/0.mur week wood any kind awing out of or comedeni odd the use of such ladders,degdtlxng, bits,vehicles,
mabme. If flue Custonerrequares machine,Sunni be reimbursed,plus an adjushueafor loss equipment a papery pomaded,however,to Canianer shad rid be so oblged Is indemnity and
dproducib dy. hold Bmrdar harmless in the event the claim,demand,damage,cause of when or suit Is caused
solely by Srdars move negligence
DRAWINGS: lemming supply drawings,samples and technical duties appropriate fa the Work
described on hire cover page. Such dams will be supplied upon Cusemers request and within a CUSTOMER-SUPPLIED PROPERTY: K he Work decoebead era the saver page requires
reasonable nine Drdars may beside a legend on the cover page of these items indeating fair Cushmuc to supply maeras,equipment or other property,Custom warrants that such items
confidential or proptielay nown,and will redeict the publication and closeminaton of such shall mfilforthemaferwhbh theywereiwknder Ifsuchhemsdandsownfmm, Drdairvell
marks b its employees wha have a merit b kmwof fsrcodenh ratify the Cuskmm whin a reasonable lame after d has mute of the mnCoadOrmance and may
request ministerial ampensauon antler the louse ended Changes and Extras'for any aaream
GUMANTEE (rdar wig repair or replace marshals famished hereunder which are not in in the costofperfmrencewlich results fan the mnc clormmce.
accordance with the specficatons described an the cover page and will correct labor suppled
which is sat performed in a wmNmanlike manor, pronded that Customer gives wagon coma to DIFFERING SITE CONDITIONS: If Bmrdaremounkrssub-surfacealalentphysaalcondltionsat
Order of such teas within one year from the dark of Bmtlars subsfnsa wmplebon of its Work. to she differing ma enally from tam indicated in the dos dommembs or unknown physical
BIRDAIR'S LIABILITY IS LIMITED TO THE FOREGOING AND BIRDNR SHALL NOT IN ANY condNons at the sue club unusual radium dieing makdaly man fuse admadly emp ntaed by
CASE BE LIABLE OTHERWISE, NOR SHALL BIRDAIR BE LIABLE FOR INDIRECT OR Elders trade,Bimar whit promptly notify the Gossamer If such conditions cause an increases
CONSEQUENTIAL DAMAGES OF ANY NATURE des .tin the cost of or the time requuetl for,u numance of any pat of the Wide,an equitable
adlushnent in pore wdl be made and the contract same moddled accordingly
INSURANCE: Bhrdar will supply workmen's compensation average in the forms and amounts
required by the applicable stables of fe some in which the Work k performed In addition,Birdair FORCE MAJEURE Lack shall not be deemed in default new be liable for damages for my
wn harsh caammor we admadge liability and comprehensive genial liability Insurance failure a delay in performance bids Wok which andoutofcauses beyond its reasonable conbd.
proeaing against bodily injury, Iladldy, and probably damage liability with policy into of Such causes may include,whom matauan,acd of God or of the public enemy,acts of the
91,000,000 per person and$1,000,000 per occurrence Government in epher id coverege or araxthal capacity,fires,gads,epidemics,quarantine
resfctions,shakes,eaghl en0argces,ambuna shorNges or unusually severe weather.I Birders
BONDS:Bonds are notincluded in this proposal Walk a terminated for default and it a subsequently tlekmgmd that&rdar was sat in default
Sudan will be ended to Compensation for all Work composed hereunder based on prices
INDEMNITY Bmdarwill indemnity and hold harmless Customer from loss ordamage to persons contained herein,d applicable,the cost of any Work in progress,any costs incurred by Bauder as
a property anshng duecpy man Bmrdais perrourn a of the Work and caused usually by the resutofhe terminal and an equitable aewxce for profdon the foregoing
atgtigem xis of Birder and its employees.
TERMINATION Ifpaymeritis colmadeb BlNerx required byte clause erded'Payranx rf
PROTECTION OF WORK Bhrdair will lowest the Work of portions thereof from the am the Work, Customer assigns or trmsfas,a steel Is assign or transfer this Proposal in whose or in part if
or persons of It is released to Brdar arm the time&rdar releases the sane bask to the Customer Bhrdanr has reason to believe Nat Customer becomes the subject of any insdvency,or bankruptcy
or often trades During such tore, Urdai wpl not be responsible for loss or damage caused by prodedbg,then Budar maykminale its exponents whom further notion and remove from the
other persons or not reasonably to be expected in the custom and practice of Rumors trade, job site any and ad of its labor form.matenals,fecillm and equipment In such event Birdair
may,at do election,recover the amounts due for Work performed under the Proposal price and
CLEANUP midair vall remove Was and debris caused by its operamons In accordance with the any sums due for loss of profits and other damages,a rapid the non-payment as a krmination
custom and produce of Srda's trade If Customs desires additional cleanup,d may request for convenience axd mover all costs incurred in performing the Work pia to kmnnation,plus a
Mbar b perform the same and an addressed charge will be made Customer may perform reasonable allowance for profiton such Work
cleanup on Birders behatonly if Drdar has agreed to the same in wadng beforehand.
DISPUTES InfleemntofmydiwukwM wdbo tactmquie nt,fe Cusbtmmay,
STORAGE Customer will ponds,without cost E Birds suNaent storage space which is fully by will usual,require Batch a praeed with hhei perfamare of do Work,including any Work
pmleceve of maeias and equpment furnished for the Walk 9 and convenient to the place of in Nspufe,pending a resolution of the disturbs wither a reasonable bme hereafter. &rdar wgl
application of the Wall, submplawiitlen shlenmenlol M1S position blue Customs If,within 30 days after the submission of
such stoics n(the pates have not agreed on a sett emen(the parties may submit the matter to
FACILITIES Customer will provide,about cost to Bbnier,light,heah paws,and water which are aIxtration. Submission wl be ertecktl bywrAkn requeslofeMer party.Mysuch ardtral ll
assumed for the performance of the Wak in the custom and practice of Sliders trade. beheld in accademe arm file then current roes of the Matson Arbeab'ou Associates raising to
Combustion Industry Mihaton. The decision of to abd'abr as be final and binding on the
TAXES:Customer will pay for any and at taxes and dupes which are now a may be imposed on pates. It wMhn 90 days alter Sudan has submitted Is wmrkn slueemnt he parses have sat
the Work by my local,slots or federal taxing authority,In,oremauae,use or regulation,unless subratled the dispute he ahhame,the parties may used Ihereameas of my remedy otherwme s
otherwise acted on the cover page. afti k it under the contract or otlerwse aesi elate In it under hie contract or otheanae
avarbk Wait
FEES My and all cast far pemdfees,coyotes and requirements a tincluded PROPRIETARY INFORMATION Tits Proposal contain proprietary information and may sat he
PAYMENTS Fair Work camneaed and completed in any ono calendar month,Customer wig pay copied a disfbuled The information combined herein she sat be dasemmmed to any oubide
the contract price In hall in cash upon canpebon at the Work Otherwise,Custom will pay Ne party.
pace in cash,in progress payments,on the 101b day of he masts following submission by&rdar of
a Statement of Work performed in accordance with Bial schedule of values. Bruce will be RETENTION. The Proposal s sodded Is 10%mention for the first 50%copkon after wheh
enhad to include labor expended during the period and nekaals stored at its factory or saxred at fine mfirctler rebnbon wM be held
the job ate,a at baby storage faclites prior b their tnstalatan in the evaluation of Work
pedaned ACCESS:Suitable marls and access kxr canes and bucks breach al area as necessary for lee
performance ofthms Wort most be provided
APPROVAI. This proposer offers to the Cuslomerfe burns and sanctions upon whkh&rdar All
northern the Wak deanmtl on the cover page Thisprepsa may unchanged atanytimepmh DRAWINGAPPROVAL Al approvals ofDrdar drawings by ethers must be compkkd in a bmely
acceptance by wagon share to the Customer,and wall be deemed to he withdrawn if not accepted manor Our pia is based on approva Bless than 10 days.
by the Cusbam by mee Wme appemng on the coverpage.
BUILDER'S RISK:A comprehensive bathers ask policy is It be nowded by others.
AGREEMENT If Customer signs this Proposal,or otherwise mridaaes no;consent fen This
Proposal will regnant the entire agreement of the parties wadi regard to al of the hands of FIELD OFFICE Lame for pooele job site once to be provided within a reasonable distance
pedamame and payment of the Work if Customer subsequently requests Bhrdur In sign its own forems Work Redbreast and IcImmne hookup must he available signs location
form of coneacl,the Proposal will be deemed to be pad of the contract and will govern any other
confirng term offal contract unless the Proposal is expressly excluded by the pastes PRELIMINARY INFORMATION Any and all Information provided by Bmdarsbmpee'Prelini
is will,be used formnstrucaon,or in anyway mca earated into this Wow
CHANGES AND EXTRAS The Work may he changed by'Field Order;Change Order;'Extra
Work Order;or opera se m ized by the Customer or his agents Such changes may include WAIVER Bmdairs waver of any kmr berem o any base will ml be construed as a waaerof such
changes in cope, burned scheduling or other performance requirements u such even(the kmmsalsubseguentbres
contract price and the complehbn date vall be equitably adjusted Budalr will boy Customer of
such changes wtun a reasonable fire after d'aavery VALIDITY In the event any pat a portion of the Propose shall be held IT be mvalm,vital,or
agervnse menemeable,such holding dial not affect to remaining pat a portions of ma
SUSPENSION: The Customer may order Muni in wrens,or otherwise,b suspend,delay a proposal
mr,r apt al a my Pat of the project schedule for such period of time as A may remainder,for its
covmleae If the Performance of all or any pat of the Work is suspended,delayed or INTERPRETATION. This Proposal shall he construed in adefdarcE with the law of the
Indermpted by an ad of thus Cumwner a its agents,a by Ks failure to act will the bore ludsdmcaonwhere hier Work s performed
one"I ed(a d no time is specified vuhm a reasonable tine),an adjustment In pore shot be
made br any Increase in hie cost of pedamanc,of the Work caused by such event extended
accarangy. Budamr tip abed be dam for such cod hmeases a expenders of time within a
reasonable been area receipt of he will to asperk,May or interrupt or der it becomes mere
of t*Cashmere act a Failure to not whichever onus Bier,
BIRDAIR SUPPLIED PROPERTY: Whenever the Customer.He emplayass,cmtaders and
,uh, Xrarwv<haw gin ably hulrmMre -waodrn Mw ui u,rJnrrrMrcmmuav ��
BASIS OF PROPOSAL
PROJECT DESCRIPTION:
Birdair, Inc. proposes to fabricate and install the tensioned membrane structure for the Security
Inspection Facility located at the Palm Springs International Airport. Birdair's design consists of a
structure that has a plan area of 6,354 square feet and surface area of 6,840 square feet. The structure
is supported by one flying mast, one mast to grade, and two perimeter edge posts with tie back cables.
The perimeter of the structure is tensioned with catenary cables.
Birdair's proposal is based solely on:
1. Section 13000"Tensile Membrane Structures" of the Project Manual/Specification.
2. The attached Birdair Standard 10-year warranty.
3. The attached Birdair drawings and graphics.
SCOPE OF WORK:
Engineering. We include the following:
1. Engineering, design and patterning of the SHEERFILLO Architectural Membrane.
2. Engineering and design of the structural steel and cable elements.
3. Design of attachment system.
4. Coordination of interface details.
5. Development of installation procedure.
6. State of California PE stamp.
Excluded from our engineering:
1. Engineering and design of concrete footings/foundations and anchor bolts.
Supply. We include the following in our supply:
1. Fabricated SHEERFILLO Architectural Membrane.
2. Structural steel with finish paint.
3. Galvanized wire rope cables.
4. Aluminum clamping with studs, nuts, and washers (Birdair standard).
5. Maintenance and repair kit.
6. Shipment of all materials to the job site(Palm Springs, CA).
7. Coordination in order to obtain a building permit, which has no fee associated to it.
8. California state sales tax.
Excluded from our Supply:
1. Concrete work of any kind, anchor bolts and or grout.
2. Electrical, mechanical or lightning protection equipment, components or their attachment to our work.
3. Gutters, scuppers, downspouts or additional water diverter.
4. Payment/Performance bond, Building permits or miscellaneous fees.
Installation.
1. We will provide complete installation of all Birdair supplied materials.
2. Birdair's construction assumes clear, unobstructed, sequential and continuous access to the work
during normal, daytime working hours and assumes all utilities, including trash receptacles, will be
provided by the general contractor.
3. Birdair requires a lay-down area immediately adjacent to the installation site, for equipment and
materials.
4. Birdair will install its work in a clean condition and will remove any dirt, which results from our forces
or installation. Any additional cleaning is excluded.
3/4 5_
(Lon
Installation Continued.
5. Birdair has excluded any traffic control, barricades or fencing.
6. Birdair has not included the cost of a site survey in its price.
Schedule. Our price is based on the following schedule:
1. Preparation of design drawings for approval will take approximately six(6)weeks.
2. Birdair assumes the approval of design drawings will take approximately two(2)weeks.
3. Fabrication will take approximately eight(8)weeks from receipt of approval.
4. Shipping of materials to the job site will take approximately one(1)week.
5. Installation will take approximately five (5)weeks from delivery of materials to site.
6. Punchlist and demobilization will take approximately one (1)week.
Commercial Terms.
1. Our price assumes that Birdair will receive timely payments for engineering, coordination and
materials stored at Birdair's or our suppliers'facilities. We will provide reasonable documentation
evidencing transfer of title to the Owner(or other appropriate party) and casualty insurance for stored
materials.
2. Birdair will submit Monthly Progress Payment Applications and invoices based upon a Schedule of
Values. Payment terms are net 30 days from the date of the invoice
3. Birdair accepts 10% retention from its monthly progress invoices. We also require that any retention
be released 60 days from completion of its scope of work.
Qualifications and Clarifications
1. Birdair's price is based on the Terms and Conditions herein and anticipates either acceptance of this
proposal in its entirety or standard AIA contract At 01. Any other form of agreement may impact the
price.
2. We specifically exclude liquidated or consequential damages.
3. We have not included costs for Builders' Risk Insurance. We will require that Birdair be named as an
additional insured under the policies provided by the owner, and limit any deductible to$5,000 per
occurrence. Our proposal is based on the insurance coverage and policies currently in place.
4. Birdair has included it's standard 10-year warranty. Due to surety requirements, any performance
bond provided by Birdair will cover only the first year of the warranty. The warranty will be a separate
contract between the owner and Birdair, and will be executed at the time of completion of the work.
5 Final geometry must be established prior to starting design work. If geometry changes during the
course of the work, additional engineering cost and schedule delays may occur.
6. Birdair's price is based on the most economical fabric seam layout.
7. We reserve the right to modify steel design details as necessary, and have not included the cost of
any weld or bolt testing and inspection.
31
BIRDAIR
10 YEAR LIMITED WARRANTY
Birdair, Inc., ("Birdair") warrants, subject to the limitations and qualifications herein, that the fabric roof
membrane supplied for this project has been fabricated in a workmanlike manner from materials meeting the
requirements set forth in the drawings and specifications for the (INSERT: Project Name, Number, Location,
and Owner and that it is free of defects in workmanship that will impair its serviceability.
Birdair's responsibility under this warranty is expressly limited to repair or replacement of any fabric component
that fails to perform in accordance with specification requirements due to excessive weathering of the fabric
membrane resulting in erosion, blistering, flaking or peeling.
This warranty does not apply to corrosion protection for exposed metals or cables. This warranty, other than for
workmanship by Birdair, if any, does not apply to heat/smoke vents, lighting fixtures, sprinklers, mechanical
systems, or other components attached to Birdair's work, whether supplied by Birdair or by others. Any
warranty provided by a manufacturer of Birdair-supplied components, including the architectural fabric, will be
provided to the Owner. Any manufacturer's warranty running to the benefit of the Owner as to Birdair-supplied
components supersedes all warranty obligations of Birdair as to materials hereunder otherwise applicable to
such components.
The provisions of this warranty shall apply for a period of 10 years after the fabric roof membrane structure was
erected, being Birdair's Date of Substantial Completion, which is agreed to be(INSERT DATE 1. This warranty
shall be in effect if and only if repairs and/or alterations to the fabric roof membrane and/or its respective
attachment(s) and/or components have been made:
(a) by Birdair;
(b) by other than Bird r tR s but ih conformance th the r enance Manual or
supFpl IaieRW4 stru ns fr Bird r,.reprC entati or tl J
(e) by of r than dair prese ahves v teas ble and°.pinely to ' ary me res requirad to
protect°,('the ov 1 s eture `.to lim darn e to it. fh
�
Birdair sh liable any -es'resulttrtg from im per use o e st re, ,b(a r installation
by other t 11
it r it ubco ac s. Inn vent sh ird le for y in e consequential,
or other sp ial dam - so sion by --cts in i failure .t e f ric m smem ane s c
This warr shall ap if, i -irdai ole "me fab roof 'br syste -was d in any way
that affect s _� b' r if it � in��Cct to I t, ac 1 t 'ots, acts of God
or the p emy, and the warranty shall not apply to damages caused by or resulting rom e is such as
force majeure, design errors by others, structural settlement or displacement, improper installation by others, or
other physical damage to the fabric roof membrane structure by individuals, foreign objects, or the like, outside
of Birdair's control. The Owner will conduct a yearly inspection of the work for the duration of the warranty in
accordance with the Service Manual and forward the inspection report to Birdair at the end of each year. The
inspection form is attached to this warranty.
THIS WARRANTY IS GIVEN IN LIEU OF ANY AND ALL OTHER WARRANTIES, EXPRESS OR IMPLIED,
INCLUDING BUT NOT LIMITED TO WARRANTIES OF MERCHANTABILITY OR FITNESS FOR PURPOSE.
No provision of this warranty is valid if the Owner or its representative is delinquent in any contract payment to
Birdair, or if an inspection service agreement is required and has not been accepted or paid for.
This warranty is not transferable or assignable.
BIRDAIR, INC. OWNER
TITLE: TITLE:
DATE: DATE:
65 Lawrence Bell Drive • Amherst, NY 14221 • USA
Tel: 716-633-9500 • 800-622-2246 • Fax: 716-633-9850
STD BFP-10 yr-Feb-2000 Editim
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RESOLUTION NO.
OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS,
CALIFORNIA, AUTHORIZING THE PURCHASE AND
INSTALLATION OFAN INSPECTION PLAZA FABRIC ROOF
STRUCTURE AS PART OF THE AIRPORT TERMINAL
ACCESS ROADWAY RECONFIGURATION PROJECT (AIP
3-06-0181-35,CITY PROJECT02-20)TO BIRDAIR, INC. FOR
AN AMOUNT OF $571,475 SUBJECT TO FAA APPROVAL,
AND ESTABLISHING CONTRACT ADMINISTRATION
PROCEDURES.
WHEREAS the Terminal Access Roadway Reconfiguration Project at the Palm Springs
International Airport includes a fabric roof for the remote vehicle inspection plaza; and
WHEREAS the design, manufacture and installation of the fabric roof is provided by Birdair,
Inc.; and
WHEREAS a sole source agreement has been negotiated in accordance with Section
7.04.020 of the Procurement and Contracting Code with Birdair, Inc.to design, manufacture
and install the fabric roof structure and under Section 7.05.040 has been determined it is in
the best interest of the City to match existing materials for proper development of the Airport.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Palm Springs as
follows:
Section 1. A purchase and installation of remote vehicle inspection plaza fabric roof
structure from Birdair, Inc. on City Project 02-20 in the amount of$571,475 is
hereby authorized.
Section 2. That the Executive Director-Airports is hereby authorized to administer the
purchase and installation and is authorized to approve Change Orders up to
2.5% of the total agreement price.
ADOPTED this day of 12003.
AYES:
NOES:
ABSENT:
ATTEST: CITY OF PALM SPRINGS, CALIFORNIA
By:
City Clerk City Manager
REVIEWED AND APPROVED AS TO FORM