HomeMy WebLinkAbout9/16/2009 - STAFF REPORTS - 2.G. O4pALMsp�
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CA�IFORN,P CITY COUNCIL STAFF REPORT
DATE: September 16, 2009
SUBJECT: Supplemental Report— Item 2G
FROM: David H. Ready, City Manager
BY: Owner's Representative
SUMMARY
This Supplemental Report provides specific bid results and recommendations for the
Jackie Lee Houston Plaza Project'
RECOMMENDATION:
1. Award Contract for the Jackie Lee Houston Plaza Project, City Project No. 08-18,
to Doug Wall Construction, Inc. in the amount of$521,721.99.
STAFF ANALYSIS:
Sixteen (16) bids for the Jackie Lee Houston Plaza Project were received and opened at 2:00
pm on September 14, 2009, with the following results:
Bidder Bid
Tessera $606,470
Doug Wall Construction 521,721.99 (Corrected)
Contreras Construction 617,232
Canyon Springs 607,392
Sierra Landscape 611,182
Elite Landscape 658,683,50
Dateland Construction 563,691,78
MG Enterprises 663,790.50
C.S. Legacy 670,700
Asphalt Pros 689.224
Riviera Building 595,375
GHA Enterprises 550,000
Tri-Star Construction 692,497
Additional Materials - Item No. 2.G.
City Council Stair Report—Supplemental Item 20
September 16,2009
Jackie Lee Houston Plaza Contract Award
Davis & Adams 579,487
Dalke & Sons 581,255
Desert Concepts 586,492
The low bidder was Doug Wall Construction, Co. in the corrected amount of $521,721.99, The
bid sheet as turned in by Doug Wall was $521,934. The bid was a unit cost bid and in review
of the bid sheet thirteen (13) of the line items when extended out (number of units X unit cost)
were incorrect. The bid document is very clear, "In the event that there are unit price bid items
in a Bid Schedule and the "amount" indicated for a unit price bid item does not equal the product
of the unit price and the quantity listed, the unit price shall govern and the amount will be
corrected accordingly, the Contractor shall be bound by such correction..." The extensions of
the individual bid 'Items were corrected with a resultant new total cost of$521,721.99.
FISCAL IMPACT:
So that the project may immediately proceed while staff works out the details of the private
sector funding portion of the project, it is recommended that City Council appropriate $50,000 in
seed money from the Convention Center Unallocated Capital Account. The remaining budget
adjustment to fully fund the project will be forthcoming to City Council within the next month. A
Budget Resolution is attached for consideration.
Allen Smoot, Owner's Representative Craig Gl�,dd�enrs, rocurement & Cont.
David H, Ready, Cit ger
Attachment
I. Budget Resolution
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM SPRINGS, CALIFORNIA, AMENDING THE BUDGET
FOR FISCAL YEAR 2009-10 FOR THE CONSTRUCTION
OF THE JACKIE LEE HOUSTON PLAZA PROJECT (CP
08-18).
WHEREAS, Resolution No. 22531 approving the Budget for the Fiscal Year
2009-10 was adopted on June 17, 2009; and
WHEREAS the City Manager has recommended, and the City Council desires to
approve, certain amendments to the budget for Fiscal Year 2009-10.
NOW THEREFORE THE CITY COUNCIL DETERMINES, RESOLVES AND
APPROVES AS FOLLOWS:
SECTION 1. The Director of Finance is authorized to record inter-fund cash
transfers as required in accordance with this Resolution, and Resolution No. 22531,
adopting the Budget for Fiscal Year 2009-10 is hereby amended as follows:
ADDITION(S):
Fund Activi# Account Amount
261 1395 acilities ImprovementsPending $50,000
Capital Project Fund City F
SOURCE(S):
Fund Activity Account Amount
001 29301 $50,000
General Fund Fund Balance
PURPOSE: Jackie Lee Houston Plaza Project (CP 08-18).
ADOPTED THIS 16T" DAY OF SEPTEMBER, 2009.
David H. Ready, City Manager
ATTEST:
James Thompson, City Clerk
Resolution No.
Page 2
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF PALM SPRINGS )
I, JAMES THOMPSON, City Clerk of the City of Palm Springs, hereby certify that
Resolution No. is a full, true and correct copy, and was duly adopted at a regular
meeting of the City Council of the City of Palm Springs on September 16, 2009, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
James Thompson, City Clerk
City of Palm Springs, California
?A,LM SA
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° k ,•o•,.ro CITY COUNCIL STAFF REPORT
Cq�lFOR��P
DATE: September 16, 2009 Consent Calendar
SUBJECT: AWARD OF CONSTRUCTION CONTRACT FOR THE JACKIE LEE
HOUSTON PLAZA PROJECT, CITY PROJECT NO. 08-18.
FROM: David H. Ready, City Manager
BY: Owner's Representative and Procurement & Contracting Manager
SUMMARY
This proposed action is to award contract to the lowest responsive, responsible bidder
on the Jackie Lee Houston Plaza Project, City Project No. 08-18.
RECOMMENDATION:
1) Award the contract to the lowest responsive bidder for the Jackie Lee Houston
Plaza Project, CP 08-18
2) Adopt Resolution No. , "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING THE BUDGET FOR
FISCAL YEAR 2009-10 FOR THE CONSTRUCTION OF THE JACKIE LEE
HOUSTON PLAZA PROJECT, CP 08-18"
3) Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
Staff, with the Council sub-committee of Mayor Pougnet and Mayor Pro tem Chris Mills
and local philanthropist Jim Houston have been working on the development of a new
entry plaza/demonstration garden project on the triangle parcel directly west of the
Convention Center entry. The project has been designed by Design WorkShop and
was unanimously approved at both the Architectural Advisory Committee and Planning
Commission.
The project was circulated for bid in mid August with bids being received at 2:00pm on
September 14, 2009. The pre-bid estimate on the project was $750,000. This report
was due before the actual bids were opened and received and is offered as a place
saver on the agenda. A complete tabulation of the bids will be reported to the City
Council at the meeting. The place saver process has been utilized to help expedite the
project so that construction can be completed in time for the 2010 Film Festival.
I T EM NO.
City Council Staff Report
September 16,7009
Jackie Lee Houston Plaza Contract Award
FISCAL_ IMPACT:
At the beginning of the project's design the total project cost was estimated at $1 million
with hard construction being $750,000 of that total. Project funding was proposed to be
75/25 public/private. Funding options will be presented at the City Council meeting.
Allen F, Smoot, Owner's Representative Craig GL3dd' rs, Procurement & Contracting
David H. Ready, Cigar tj®r
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