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HomeMy WebLinkAbout1/2/2003 - STAFF REPORTS (8) DATE: January 2, 2003 TO: City Council FROM: Director of Public Works/ City Engineer APPROVE AMENDMENT NO. 3 TO CVAG/CITY REIMBURSEMENT AGREEMENT, ALLOCATING $50,000 FOR ADMINISTRATION OF INDIAN CANYON/ 1-10 INTERCHANGE RECOMMENDATION: It is recommended that City Council approve Amendment No. 3 to CVAG/City Agreement No. A4317 with the Coachella Valley Association of Governments (CVAG), allocating $50,000 in Regional Measure A funds for Project Administration, amending total project costs to $16,302,843 for the Indian Canyon Drive/Interstate 10 Interchange, City Project No. 2000-14. SUMMARY: On December 6, 2000 City Council approved a master reimbursement agreement No. A4317 with CVAG in the amount of $943,843 for the design of the Indian Canyon Drive/ 1-10 Interchange. Amendment No. 1 provided $9,000 towards Preliminary Engineering and Amendment No. 2 provided $15,300,000 in Federal STIP Grant funds for the Construction Phase of the Indian/1-10 Interchange. Amendment No. 3 for $50,000 funds Project Administration for a combined total budget of $16,302,843 for the Indian Canyon/Interstate 10 improvement project. (CVAG/City Agreement No. A4317). BACKGROUND: On December 6, 2000 City Council approved the initial master reimbursement agreement with CVAG forthe Indian/1-10 Interchange and CVAG designated Palm Springs as the lead agency for the project. On November 14,2001 City Council approved Amendment No. 1 to CVAG Master Agreement No. A4317, allocating $9,000 towards City preliminary administrative costs for the project. On May 1, 2002 City Council approved Amendment No. 2 to CVAG Agreement No. A4317, allocating $15,300,000 in Federal STIP (State Transportation Improvement Plan) grant funds towards the construction phase of the Indian/1-10 Interchange Project. An off-setting budget adjustment will increase the Indian/1-10 project Account#134-4498-50185 by $50,000 to cover the Amendment No. 3 increase at no cost from the City general fund. APPROVED `a- ROBERT L. MOHLER DAVID J. BARAKIAN Grants and Government Affairs Manager Director of Public Works/City Engineer APPROVE City Manager REVIEWED BY DEFT.OF FINANCE fN ATTACHMENTS:1. Minute Order, 2. CVAG Reimbursement Agreement (Amendment No.3) HABobM%CVAG.Amend No.3.Reimb.Agree.Indian.1-101nterchange.C.R.and M.0.1-2-03.wpd CITY OF PALM SPRINGS - COUNTY OF RIVERSIDE - CVAG REIMBURSEMENT AGREEMENT "INDIAN AVENUE INTERSTATE 10 INTERCHANGE DESIGN ENGINEERING , ENVIRONMENTAL AND CONSTRUCTION" AMENDMENT NUMBER THREE/LEAD AGENCY STAFF ADMINISTRATION TIME THIS AMENDMENT NUMBER THREE is made and entered into this_ day of , 2003, by and between the City of Palm Springs ("Lead Agency"), the County of Riverside("Agency"),and the Coachella Valley Association of Governments,a California joint powers agency, ("CVAG"), and is made with reference to the following background facts and circumstances: This amendment obligates and authorizes for expenditure, funds not previously authorized under the terms of the existing reimbursement agreement for the "Indian Avenue Interstate 10 Interchange Design Engineering and Environmental" ("the Project"), dated December 6, 2000, amendment number one, dated November 14, 2001, and amendment number two, dated May 1, 2002. All other provisions are considered in force. This amendment number three shall authorize additional funds in the amount not to exceed $50,000 for administration andto allow the Lead Agency to recover an amount representing the time of its employed staff in working on this Project. For further detail please see Amendment Number Three -Exhibits "B" . Summary Previously obligated and authorized for expenditure (Original Agreement) $ 943,843 Previously obligated under Amendment#1 $ 9,000 Previously obligated under Amendment#2 $ 15,300,000 New obligations under this Amendment#3 $ 50,000 Total amount, after.Amendment 93 obligated and authorized for expenditure $ 16,302,843 Indian Avenue 1-10 Interchange/Amendment number three PS/County of Riverside/CVAG November 2002 Page 1 EXHIBIT B -AMENDMENT NUMBER THREE ESTIMATE OF COST "INDIAN AVENUE INTERSTATE 10 INTERCHANGE DESIGN ENGINEERING , ENVIRONMENTAL AND CONSTRUCTION" AMENDMENT NUMBER THREE I LEAD AGENCY STAFF ADMINISTRATION TIME Existing Agreement Phase I: Project Report/Envirorunental $333,667.71 Phase II: Final Plans, Specs &Estimates $565,683 Phase III: Bid/Award Support $ 10,098.87 Phase IV: Construction Support LAL92.99 Total Design $943,842.57 Amendment number one&two Lead Agency Staff Time (Amendment#1) $ 9,000 Construction(Amendment#2) $ 15,300,000 Administration (Amendment#3) $ 50,000 Total Cost $ 16,302,843 f.\home\aazzu\agree\stip\amend\psindi 101102 Indian AvPnnP T 1n T,f—m nno/A.,.e.,,1 MINUTE ORDER NO. APPROVING AMENDMENT NO, 3 TO CVAG/CITY AGREEMENT NO. A4317 WITH THE COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS, ALLOCATING $50,000 IN REGIONAL MEASURE A FUNDS FOR PROJECT ADMINISTRATION, AND AMENDING TOTAL PROJECT COSTS TO$16,302,843 FOR THE INDIAN CANYON DRIVE/INTERSTATE 10 INTERCHANGE;CITY PROJECT NO. 2000-14. I HEREBY CERTIFY that this Minute Order approving Amendment No. 3 to CVAG/City Agreement No. A4317 with the Coachella Valley Association of Governments , allocating $50,000 in Regional Measure A funds for project administration,and amending total project costs to$16,302,843 for the Indian Canyon Drive/Interstate 10 Interchange; City Project No. 2000-14, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 2nd day of January, 2003. PATRICIA A. SANDERS City Clerk