HomeMy WebLinkAbout9/2/2009 - STAFF REPORTS - 2.F. of PALM S
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Date= September 2, 2009 CONSENT CALENDAR
Subject: TRAFFIC SIGNAL MAINTENANCE SERVICES AGREEMENT
MODIFICATION AND BUDGET AMENDMENT
From: City Manager
Initiated By: Director of Public Works/City Engineer
SUMMARY
Agreement No.4725 with the County of Riverside approved by City Council on June
18, 2003 and by the County of Riverside on October 28, 2003 provided the City with
traffic signal maintenance services by the County of Riverside Transportation
Department. Approval of this modification will allow for the maximum amount to
increase from $200,000 to $232,297.80 for fiscal year 2008/2009 and amend the
2009/2010 budget from $200,000 to $232,297.80 to cover the increase to said
contract.
RECOMMENDATION-
1) APPROVE MAXIMUM CONTRACT AMOUNT OF $232,297.80 FOR
AGREEMENT NO. 4725 WITH RIVERSIDE COUNTY DEPARTMENT OF
TRANSPORTATION FOR TRAFFIC SIGNAL MAINTENANCE FOP, THE
2008/2009 FISCAL YEAR.
2) Approve Resolution No. "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING
THE BUDGET FOR THE 2009-2010 FISCAL YEAR."
3) Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
On June 18, 2003, City Council approved a Traffic Signal Maintenance Services
Agreement (A#4725) with the County of Riverside. Council action provided an
amount not to exceed $150,000 per year for each of an initial three years. The
terms of the agreement however calls for payment on a time and materials basis as
it is not possible to predict the exact volume of necessary signal maintenance
services. If the cost per year is proposed to increase, Council authorization would
be required. The 2008/2009 fiscal year budget for signal maintenance was
$200,000. The final invoices for 2008/2009 fiscal year have recently been received
and total $232,297.80. Invoicing for the County of Riverside frequently is received
several quarters after the service is provided.
ITEM NO. 2 -
City Council Staff Report
September 2, 2009- Page 2
Riverside County Signal Maintenance Increase
In order to provide final payment for those services it is necessary to amend the
2009/2010 fiscal year budget and transfer $32,297.80 from the General Fund
Balance to augment the signal maintenance contractual services expenditure
account number 001-4301-43200.
FISCAL IMPACT:
Funds for payment to the County of Riverside are budgeted annually in account
number 001-4301-43200 (Contractual Services). This is the final payment for the
services to the County of Riverside, as a new contract with Republic ITS was
approved by Council on February 18, 2009 and service began on April 1, 2009.
David J. Barakian Thomas J. Wi'.son
Director of Public Works/City Engineer Assistant City Manager
David H. Ready
City Manager
Attachments:
1. Resolution
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM SPRINGS, CALIFORNIA, AMENDING THE BUDGET
FOR FISCAL YEAR 2009-10 FOR TRAFFIC SIGNAL
MAINTENANCE.
WHEREAS, Resolution No. 22531 approving the Budget for the Fiscal Year
2009-10 was adopted on June 17, 2009; and
WHEREAS the City Manager has recommended, and the City Council desires to
approve, certain amendments to the budget for Fiscal Year 2009-10.
NOW THEREFORE THE CITY COUNCIL DETERMINES, RESOLVES AND
APPROVES AS FOLLOWS:
SECTION 1. The Director of Finance is authorized to record inter-fund cash
transfers as required in accordance with this Resolution, and Resolution No. 22531,
adopting the Budget for Fiscal Year 2009-10 is hereby amended as follows:
ADDITION(S):
Fund Activity Account Amount
001 14301 43200 $32,297.8D
SOURCE(S):
Fund Activity Account Amount
001 29301 $32,297.80
PURPOSE: Riverside County Transportation Dept. Signal Maintenance Contract
increase.
ADOPTED THIS 2ND DAY OF SEPTEMBER, 2009,
David H. Ready, City Manager
ATTEST:
James Thompson, City Clerk
Resolution No.
Page 2
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF PALM SPRINGS )
I, JAMES THOMPSON, City Clerk of the City of Palm Springs, hereby certify that
Resolution No. is a full, true and correct copy, and was duly adopted at a regular
meeting of the City Council of the City of Palm Springs on by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
James Thompson, City Clerk
City of Palm Springs, California
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