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7/1/2009 - STAFF REPORTS - 2.E.
;o,V PL LM Sp. r� c u v w �"•ovrtw•n'e -04 1F°�` City Council Staff Report Date: July 1, 2009 CONSENT CALENDAR Subject: APPROVAL OF PLANS, SPECIFICATIONS AND ESTIMATE (PS&E) AND AUTHORIZATION TO BID THE GENE AUTRY TRAIL GATEWAY LANDSCAPE IMPROVEMENT PROJECT, (CITY PROJECT 06-03), FEDERAL AID PROJECT NO. ESPLE-5282 (027) From- David H. Ready, City Manager Initiated by: Public Works and Engineering Department SUMMARY The City is the recipient of $1,850,000 in federal economic stimulus funds, allocated specifically for the federally funded Transportation Enhancement ("TE") Program, for the Gene Autry Trail Gateway Landscape Improvement Project, City Project 06-03. The construction documents (Plans, Specifications and Estimate) are completed and, in accordance with 7.03.040 of the Procurement and Contracting Code the Council is required to approve and adopt plans, specifications and working details, and authorize the bid request for all public projects in excess of $100,000. Approval of this project will allow staff to proceed with this public project with an estimated cost of $1,700,000. RECOMMENDATION: Approve the plans, specifications, and working details, and authorize bidding for the Gene Autry Trail Gateway Landscape Improvement Project, (City Project 06-03). STAFF ANALYSIS: On June 8, 2005, the Riverside County Transportation Commission (RCTC) released a Call for Projects using federal funds made available through the Transportation Enhancement (TE) Program. The TE Program provides federal funds for transportation related projects that enhance the quality of life, in or around transportation facilities. RCTC received $17.6 million in TE funds, which were made available in RCTC's first call for TE funded projects since October 1999. The Public Works and Engineering Department realized the value of the TE funds, as the TE Program provides funding for transportation improvements that would be difficult to otherwise fund with gas tax, Measure A, or other local funding. The Department previously applied for and received TE funds for the Gene Autry Trail and Ramon Road median landscaping project, which was completed in 2004. In response to the 2005 City Council Staff Report July 1, 2009 - Page 2 Gene Autry Trail Gateway Landscape Improvement Project(CP06-03) RCTC call for TE projects, Department staff reviewed opportunities for other landscaping or "transportation enhancement" improvements, and applied for TE funding for installation of landscaping the median and parkways on Gene Autry Trail between Vista Chino and Via Escuela and creating a "Gateway" entry monument sign and landscaped area at the southwest corner of Vista Chino and Gene Autry Trail (now considered a "pocket park"). After a competitive process among other Riverside County agencies, RCTC ultimately awarded the City $1,374,755 in TE funds for this project. Subsequently, the City solicited landscape architectural services and awarded a design contract to David Evans and Associates (DEA) on December 6, 2006. DEA prepared conceptual plans for the street scape landscaping and the park site, and on February 13, 2008, the City Council approved the conceptual plans. Please refer to the February 13, 2008, staff report (Attachment 1) for a more detailed project history. A color copy of the approved conceptual plans is included as Attachment 2. Following Council's approval of the conceptual plans, DEA prepared the final construction plans and specifications. As this project is federally funded (and administered by Caltrans as the custodian of the federal funds), we are required to submit a request for authorization to proceed with construction to Caltrans for review and approval. The request for authorization was originally submitted to Caltrans in November 2008. The original federal TE grant funds awarded for this project are also subject to funding allocation approval by the California Transportation Commission (CTC). As part of the process to obtain Caltrans authorization for construction, the allocation of the federal TE grant funds must be scheduled for a CTC vote. The allocation was listed on the January 2009 CTC agenda, however, at that meeting the CTC deferred all allocations of state and federal funding, indefinitely suspending hundreds of transportation projects throughout the state. The CTC's action was in response to the state's on-going budget crisis.' It appeared that this project was indefinitely postponed until the state's budget crisis would be resolved. However, passage of the federal economic stimulus package provided an opportunity to obtain federal funding that would not be affected by the state's on-going budget crisis. Certain federal funds have been allocated to Riverside County for discretionary spending by RCTC (subject to federal law associated with the funding). Staff coordinated with RCTC to switch the original federal TE grant funds for this project with federal economic stimulus funding. Since the City's original federal TE grant funds will, at some point, be available to RCTC for other projects when the CTC The CTC deferred allocation of federal funds because the state must front the funds reimbursed to the City. As the City incurs eligible expenses (paid out of the City's own funds), the City submits invoices for reimbursement to Caltrans. Caltrans in turn reimburses the City with state funds, and subsequently invoices the Federal Highway Administration for reimbursement of its payment to the City. The state's budget crisis eliminated the state's ability to front the funds to be allocated for the City's and many other federally funded projects. 1, �� City Council Staff Report July 1, 2009- Page 3 Gene Autry Trail Gateway Landscape Improvement Project(CP06-03) commences allocating federal funds, staff argued to RCTC that the City's project should receive full funding through economic stimulus funds, as opposed to limiting it to the original amount of federal funds which required a local match using Quimby Funds. RCTC supported the City's position, and approved allocation of $1,850,000 in federal economic stimulus funds for this project. The funds will cover 100% of the estimated construction cost of $1,700,000 with an additional $150,000 for construction inspection and administration. A revised request for authorization to proceed with construction was submitted to and approved by Caltrans (see Attachment 3). The City is now authorized to proceed with this project. The plans and specifications have been prepared by DEA and are ready for Council approval and the subsequent advertisement for construction bids. Section 7.03.O40 of the Procurement and Contracting Code requires that for public projects in excess of $100,000 Council approve and adopt the plans, specifications and working details, and authorize staff to advertise for construction bids. The Engineer's Estimate for this project is $1,700,000. Approval of the recommended action will allow staff to proceed with bidding of this project. Specifics Regarding Federal Economic Stimulus Funds: Some residents have already questioned why or how the City would want to construct the Gene Autry Trail Gateway Landscape Project with federal economic stimulus funds (or at all), when the overall economic slowdown is causing cities (including Palm Springs) to layoff employees and reduce services, and forcing the state to close parks, close prisons and hospitals, and other unfortunate measures to address the growing budget deficit. The simple answer is that the federal economic stimulus funds are earmarked for specific purposes, and can only be used for that purpose. Transportation investment funds can not be transferred and used for education, health care or other purposes. In our case, the federal funds allocated to the City can only be used for projects funded under the TE Program. As indicated above, the City previously received federal funds under this program which were used to install the median landscaping on Gene Autry Trail between Vista Chino and Dinah Shore Drive. Some facts about the federal economic stimulus funds: The American Recovery and Reinvestment Act of 2009 ("ARRA") was signed into law by President Barack Obama on February 17, 2009. The ARRA is intended to provide a stimulus to the U.S- economy in the wake of the economic downturn. The measures are nominally worth $787 billion. The ARRA is not only about transportation and infrastructure investment, but includes funding for federal tax relief, expansion of unemployment benefits and other social welfare provisions, and domestic spending in education, health care, and infrastructure, including the energy sector. Only 10.3% (or $80.9 billion) is budgeted for spending on infrastructure investment- s City Council Staff Report July 1, 2009 - Page 4 Gene Autry Trail Gateway Landscape Improvement Project(CP06-03) The $80.9 billion for infrastructure investment made possible by the ARRA is a one-time cash infusion into existing infrastructure programs. In this case the'existing law is the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU), which was signed into law August 10, 2005. SAFETEA-LU initially provided $244.1 billion over 5 years for funding for highways, highway safety, and public transportation in a variety of infrastructure programs until its pending expiration on September 30, 2009. SAFETEA-LU has a wide range of programs funding infrastructure improvements, including the Transportation Enhancement (TE) Program. The TE Program, under which the City's Gene Autry Trail Gateway Landscape Project is funded, has a primary purpose, stated as: To strengthen the cultural, aesthetic, and environmental aspects of the Nation's intermodal transportation system. SAFETEA-LU establishes funding for the TE Program in California by setting aside a specific percentage of the federal funds allocated to California for the TE Program itself. Federal TE funds can only be used on those transportation projects that meet the requirements of the program as identified by 12 specific categories. California's ARRA infrastructure apportionment was $2,569,568,320 (equivalent to 3.2% of the overall $80.9 billion of ARRA funding for infrastructure investment). The ARRA specifically set aside 3% (or $77,000,000) of California's infrastructure investment funds for the TE Program. RCTC received an allocation of $71,075,000 for highway investment funding through the ARRA for transportation projects in Riverside County, equivalent to 0.09% of the overall $80.9 billion of ARRA funding for infrastructure investment, and has allocated these funds to the construction of five various freeway interchanges, including two in the Coachella Valley (Interstate 10 at Gene Autry Trail/Palm Drive and Bob Hope/Ramon Road). Although the ARRA budgeted an historic amount of public funds, despite providing $787 billion for a variety of programs, as can be seen, once the funding is divided into its specific categories and allocated to the states, the amounts seen at the local level are a mere fraction of the overall funding. From the $77,000,000 in ARRA funds set aside for the TE Program in California, RCTC received an allocation of $2,198,000, As the intent of the ARRA was to fund "shovel ready" projects, the City's Gene Autry Trail Gateway Landscape Project met that criteria (in addition to having all necessary federal environmental approvals). Having applied to the state in January to secure its prior federal funding, and having had the state freeze and defer any allocation of those funds given the state's on-going economic crisis, our project was the first of only three existing TE Program projects in Riverside County that was considered "shovel ready" — ready to bid and construct but lacking the funding. The ARRA funds have allowed this project to proceed, and the goal of the ARRA to immediately put people to work will be realized as a result. It should also be noted that the ARRA has specific "use it or lose it" provisions, requiring the state and the Metropolitan Planning Organizations receiving the subsequent allocation (such as RCTC) to "obligate" a certain amount of ARRA funds received within 120 days of federal apportionment. This ARRA requirement meant that the state and 03—1 City Council Staff Report July 1, 2009 - Page 5 Gene Autry Trail Gateway Landscape Improvement Project (CP06-03) regions receiving ARRA funds were required to identify and commit a certain amount of the ARRA funds to specific projects by June 17, 2009. The remaining amount of ARRA funds must be obligated within 1 year of the federal apportionment. In the event ARRA funds are not obligated by the state or regions in the time required, the funds are then made available to other states that have met their obligation requirements. The City, through RCTC, acted quickly to obligate the $1,850,000 of ARRA funds for this project, to ensure that these funds did not lapse and become available to another region or state.2 While the City may certainly desire to use the $1,850,000 of ARRA funds to supplement its General Fund to avoid layoffs or reductions in service, the fact is that the funding (whether used by Palm Springs or another agency or state), can only be used for Transportation Enhancement activities as stipulated by the ARRA. FISCAL IMPACT: The 2009/2010 fiscal year budget includes a capital expenditure account for the $1,860,000 federal grant, however, the account itself is not yet established. The formal Caltrans obligation of the federal funds was received by letter dated June 8, 2009 (see Attachment 3). The obligation Form FNM-76 (Version E-76) included with the Caltrans letter is the instrument by which Caltrans encumbers the federal funds in its financial system on behalf of the City. Submitted:aL, (::,,L. " //� '_ David J. Barakian Thomas J. Wjgon Director of Public Works/City Engineer Assistant City Manager David H. Ready City Manager Attachments. 1. February 13, 2008, City Council staff report 2. Approved Conceptual Plans (color copy) 3. Caltrans Authorization Letter dated June 8, 2009 2 It should be noted that the City's project is the first project in Riverside County to obligate its ARRA funds. As of the writing of this report, no other project in Riverside County has obligated its ARRA funding. ATTACHMENT FEBRUARY 13, 2008, CITY COUNCIL STAFF REPORT yj LM {0 Q Pksp4 c+ u N .c4`'F00 CITY COUNCIL STAFF REPORT February 13, 2008 NEW BUSINESS Subject: APPROVAL. OF CONCEPTUAL PLANS FOR THE. GENE AUTRY TRAIL GATEWAY LANDSCAPING IMPROVEMENTS, CITY PROJECT 06 03 From: David H. Ready, City Manager Initiated by: Public Works and Engineering Department SUMMARY The City received a $1,374,755 Transportation Enhancement(TE) grant for construction of a new, landscaped gateway entry at the Gene Autry Trail/Vista Chino intersection. Conceptual plans, prepared by David Evans and Associates, have been approved by the City's Architectural Advisory Committee and have been reviewed by the El Rancho Vista Estates neighborhood. Approval of conceptual plans by the City Council will allow staff to proceed with final design of the proposed improvements. RECOMMENDATION: 1) Provide staff direction, as appropriate, on considerations raised by the El Rancho Vista Estates neighborhood, and subject to any final modifications (if any), approve the conceptual plans for parkway and median landscaping of Gene Autry Trail, from Vista Chino to Via Escuela; approve the conceptual plan for a Gateway Entry Sign; and approve the conceptual plans for construction of a pocket park located at the southwest corner of Gene Autry Trail and Vista Chino. STAFF ANALYSIS: Background: On December 14, 2005, the City Council approved staffs submittal of an application for federal Transportation Enhancement (TE) grant funding for the Gene Autry Trail Gateway Landscaping Improvements Project ('Project"), (see Attachment 1)_ On June 7, 2006, the City Council appointed Council Member Chris Mills to serve on the "Project Team" for the Project (see Attachment 2); and on December 6, 2006, the City Council awarded a design contract to David Evans and Associates ("DEA") to prepare plans for the Project. ITEIv, NO. City Council Staff Report February 13,2008-Page 2 Gene Autry Trail Gateway Landscaping Conceptual Plans For over the last year, City staff has coordinated the preparation of conceptual plans for the Project by DEA, with direct oversight and review by the Project Team. In addition to Council Member Chris Mills, Planning Commissioner Leo Cohen was appointed by his fellow Commissioners to the Project Team, and has assisted staff in the development of the conceptual plans presented to the City Council for final approval. The Project consists of the following main components: 1. Parkway and median landscaping of Gene Autry Trail, from Vista Chino to Via Escuela; 2. A Gateway Entry Sign; and 3. A pocket park located at the southwest comer of Gene Autry Trail and Vista Chino, adjacent to the El Rancho Vista Estates neighborhood The conceptual plans for the parkway and median landscaping incorporates desert landscape plant materials, such as: Mexican blue palm trees, California fan palm trees, Palo Verde trees, and Yellow trumpet flower trees; with a variety of desert shrubs, such as: agave, red bird of paradise, feathery cassia, ocotillo, red yucca, and others. Natural desert rock materials, gravels, and decomposed granite are proposed to provide hardscape improvements within the landscaped areas. Plant materials are laid out in this design in a manner where one plant type "flows" across from one parkway through the median to the other parkway; and the quantity and size of materials are proposed to ensure the plants at maturity will not become too dense. The new Gateway Entry Sign is proposed at the southwest corner of Gene Autry Trail and Vista Chino. The City Council previously reviewed and approved a conceptual sign program for City entry signs, and had recommended that each sign be unique rather than identical, but that a consistent theme should be present with each entry sign_ The proposed Gateway Entry Sign is the second of the City's new entry signs, and the Project Team proposes to incorporate the modern iconic text of "Palm Springs" taken from the approved entry sign recently constructed near the Visitor's Center on N. Palm Canyon Dr. The uniqueness of the proposed entry sign is facilitated by incorporating freestanding round steel posts of differing heights in a curved alignment to create a backdrop to the "Palm Springs" script of the entry sign. The freestanding steel post concept is taken from the perimeter fence design installed at the adjacent Escena project, which consists of freestanding rectangular steel posts; however, the freestanding round posts behind the entry sign are proposed to be painted a natural copper or brown finish to coordinate with the desert landscape hardscape palette. A dense grove of California fan palms are proposed within the pocket park, which will further add to the backdrop to the "Palm Springs" modern iconic text of the entry sign. The entry sign will be appropriately lighted for viewing at night. The conceptual plans for the proposed pocket park located at the southwest corner of Gene Autry Trail and Vista Chino also incorporates desert landscape plant materials, such as: California fan palm trees, Palo Verde trees, Kidneywood trees, Feather Bush trees, Honey Mesquite trees, and Oak trees; with a variety of desert shrubs, such as: City Council Staff Report February 13, 2008-Page 3 Gene Autry Trail Gateway Landscaping Conceptual Plans blue grama, Sierra Star fairy duster, brittle bush, turpentine bush, red yucca, ocotillo, and others, Natural desert rack materials, gravels, and decomposed granite are proposed to provide hardscape improvements within the landscaped areas. The Project Team focused much attention on the conceptual plan for the pocket park. The original theme used in this design was taken from an idea of the type of habitat one would see within an alluvial fan / desert arroyo environment located at slightly higher elevations above the desert floor. Berming is proposed within the pocket park with large boulder outcroppings and oak tree plantings. These landscaped berms provide significant landscape enhancement to both traffic on Gene Autry Trail, as well as the El Rancho Vista Estates neighborhood to the west. A natural desert rock hardscape is proposed to "flow" along the walking paths adjacent to the landscaped berms with the walkways constructed of exposed aggregate and accent colors to mimic the look of a desert arroyo. A major consideration for the design of the pocket park is its relationship to the adjacent El Rancho Vista Estates neighborhood_ Currently, three of the neighborhood's streets dead end into the vacant property, which has became a wasteland of overgrown plants, illegal dumping, and reported vagrant use. If constructed, the pocket park should become a significant benefit to the neighborhood; therefore, the Project Team determined its design should extend into and became part of the neighborhood. To extend into the neighborhood, the conceptual plan proposes removing portions of the hard edges of the existing dead end streets, and installing natural desert rock materials, gravels, decomposed granite, and desert landscape shrubs, in a pattern that flows from one side of the street to the other. Street drainage will be accommodated through storm drain and drywell improvements to be incorporated into the final design. Spherical concrete bollards are proposed at the ends of each street to prohibit traffic from entering the pocket park. Depending upon the final construction estimate, it is proposed that the existing Perimeter fencing between the adjacent neighborhood (which is a variety of wood, block and metal fences) be replaced with split face masonry block walls consistent with the type of wall that has been recently constructed on Gene Autry Trail north of Vista Chino; however, it is unknown if all adjacent property owners will agree to have their existing walls or fences replaced, or if the project budget will support the cost of a new perimeter wall. It is proposed that pedestrian access into and out of the park from the adjacent neighborhood be free and unrestricted. Given that the City has budgeted the use of park funds generated by the Quimby Fee ordinance to supplement the federal grant for this project, the Project Team determined that it was important to add a recreational amenity into the pocket park. The recreational opportunity for this location is limited, given the small size and odd shape of the property, and lack of parking facilities. As a result, the Project Team ultimately City Council Staff Report February 13, 2008-Page 4 Gene Autry Trail Gateway Landscaping Conceptual Plans recommended inclusion of two bocce ball courts within the pocket park. Bocce ball is a precision sport closely related to bowling and p6tanque with a common ancestry from ancient games played in the Roman Empire. Developed into its present form in Italy, it is played on soil or asphalt courts approximately 66 to 89 feet in length and 8 to 13 feet wide. A game can be contested between two players, or two teams of two, three, or four. Bocce ball has recently gained in popularity in the United States, and if constructed, this would be the first bocce ball courts in Palm Springs. The Project Team expects that use of the bocce ball courts will not draw from a large surrounding area, such as a dog park, basketball court, or athletic field. Therefore, it is expected that only a small amount of residents outside the neighborhood will use the bocce ball courts, and not appreciably increase the volume of traffic into the neighborhood, contributing to parking problems on neighborhood streets. The Project Team expects that the majority of use or this pocket park will come from the adjacent neighborhood. Construction of parking facilities, or extension of the existing neighborhood streets with cul-de-sac's or turn-around areas, is not proposed. Parks and Recreation Commission Review: Sharon Heider, the Director of Parks and Recreation, has also been a member of the Project Team, and has been instrumental in directing the preparation of the conceptual plans being presented to the City Council for review and approval. On October 10, 2007, the Parks and Recreation Commission approved the conceptual plan for the pocket park, including the bocce ball courts. Architectural Advisory Committee Review: On November 26, 2007, the Architectural Advisory Committee (AAC) unanimously voted (7-0) to approve the conceptual plans and to recommend approval by the City Council. Substantive comments made by the AAC in their deliberation included_ 1. Appears over planted, consider less quantity of plant material, seems like too much; 2. Consider making park more of an oasis, add more palms to cluster behind sign; 3_ Consider opportunities for educational palette for public; 4. Ensure entry sign is appropriately lit so lettering is visible and not lost in the background; 5_ Include doggy bag dispenser in park for residents walking dogs. The Project Team considered the AAC's comments, and is recommending to the City Council that the quantity of plant material not be reduced, that the quantity will allow for natural growth of plant materials into a density and spacing that the material can support at maturity. The Project Team also agrees with the AAC that more California fan palms should be added to the palm cluster behind the entry sign, as may be City Council Staff Report February 13, 2008-Page 5 Gene Autry Trail Gateway Landscaping Conceptual Plans possible. The entry sign is proposed to be lit, which will address the AAC's concern; and it is not recommended that doggy bag dispensers be installed in the park as they can become a continued City expense to maintain over time, and as with most other City parks, staff expects park users to self-police themselves for complying with City ordinances regarding pet waste in public spaces. El Rancho Vista Estates Neighborhood Review: Following approval of the conceptual plans by the AAC, the Project Team coordinated review of the project by the adjacent El Rancho Vista Estates neighborhood. Staff scheduled a neighborhood workshop on January 11, 2008, and mailed a notice of the workshop to all property owners in the neighborhood on December 11, 2007. A subsequent mailing was made to all property owners on December 21, 2007, and included reduced copies of the conceptual plans and a Questionnaire requesting that the property owners provide feedback on the following issues: 1. Do you support the City's proposal to develop the vacant parcel into a pocket park? 2. Do you support the City's conceptual landscape plan for the pocket park? 3. Do you believe the dead end streets should be extended?' A total of 112 notices were mailed to the neighborhood, and 25 responses were returned (see Attachment 3). Of these 25 responses, 22 were in favor of the conceptual plan for the pocket park, two responses were not in favor of the conceptual plan, and one e-mail response did not specifically state a position for or against the park. The two residents not in favor of the pocket park noted the lack of space on the parcel for an adequate park, noise from adjacent traffic on Gene Autry Trail, and in one response, the need to place a higher priority on addressing the existing dead-end streets. Specifically in response to the three questions listed above, the following total responses were received: Question 1 "Do you support the City's proposal to develop the vacant parcel into a pocket park?": 22 "YES", 2 "NO", 1 (unstated) ' The wording of this question was not intended to mislead, but to address one resident's concerns that the City should place a higher priority on constructing a full cul-de-sac or turn-around at the end of each street than developing a park. The City's cover letter mailed with the Questionnaire to the residents included the following statement, Question:What about the dead end streets? Answer: The federal TEA grant does not fund construction of roads, only landscaping enhancements to roadways. Extending the dead and streets, or constructing a cul-de-sac or turn around requires a large amount of space, greatly decreasing the area available for park use. We have prepared an additional exhibit showing the result of constructing a cul-de-sac or turn around at the end or each street, and its impact on the park site, An exhibit directly related to this question was included In the Questionnaire, showing the Impact on the park space that is caused if a full cul-de-sac or turn-around were constructed City Council Staff Report February 13,2008-Page 6 Gene Autry Trail Gateway Landscaping Conceptual Plans Question 2 "Do you support the City's conceptual landscape plan for the pocket park?": 22 "YES", 2 "NO", 1 (unstated) Question 3 "Do you believe the dead end streets should be extended?": 21 "NO", 2 (unstated), 1 "YES" On January 11, 2008, staff conducted a neighborhood workshop from 2:00 to 5:00 P.M., and 25 residents attended. During the workshop, full size conceptual plans of the project were presented, an overview of the project was discussed, and comments were solicited from the attendees. A summary of the comments noted during the workshop included: • Where would people park? • What about homeless/vagrant activities? • What about security after the park closes? • Can the park close earlier than 10 p.m.? • How about fencing the park? • Eliminate the bocce ball court/recreational activity. • Did anyone think about haw popular bocce ball is? • How about one bocce ball court instead of 2? • Look at the cancer survivors park in Rancho Mirage for ideas. • Eliminate the ability for people in the park to go into the neighborhood. • Could there be gates at the end of the streets? • Place trash receptacles at the end of the streets. • Could there be parking on Chia? + The streets in the neighborhood should take precedent over the park. • What will happen to the existing walls/fences along the property lines? + Why weren't the neighbors involved earlier? • Feel this is being dumped back on the people who live there. • It's a better plan than what currently exists. • Appreciate someone has an interest in Palm Springs. • It's a 100 percent improvement. As a result of the community participation, staff has determined that the neighborhood has three main concerns: 1. Parking /Dead End Streets; 2. Access into and out of the park to the neighborhood; and 3. Including a recreational activity in the park. Regarding the first issue, as previously stated, it is staff's opinion that the generation of a need for parking due to the proposed park is minimal, and can be accommodated by on-street parking within the neighborhood. Admittedly, a potential exists for some residents outside of the El Rancho Vista Estates neighborhood to park their vehicles in front of homes located towards the ends of the existing streets when visiting the park. City Council Staff Report February 13, 2008-Page 7 Gene Autry Trail Gateway Landscaping Conceptual Plans However, the ability to provide any off-site parking facilities within the proposed pocket park does not exist without using a large amount of park space that is currently available. An exhibit showing the result of constructing a cul-de-sac or turn around at the end of each street is included as Attachment 4. Regarding the second issue, it is the Project Team's opinion that the pocket park will be a direct benefit for and be used by the El Rancho Vista Estates neighborhood. In order for this benefit to exist, access into and out of the park into the neighborhood must be unrestricted, similar in other City parks. Restricting access by extending walls across the ends of the streets will close off the park from use by the neighborhood, requiring residents to walk along Vista Chino (which lacks sidewalks) to Gene Autry Trail to access the park. Although an option to consider is eliminating access from one or two of the three streets, it is not an option recommended by the Project Team. Regarding the third issue, it is the Project Team's recommendation that some form of recreational use be incorporated into the park, given the use of Quimby Fee park funds with this project. Although there are other recreational activities that could be proposed within the limited space available, bocce ball is proposed due to the fact that it is mainly played by adults and won't draw use by children, a safety consideration given the proximity to Gene Autry Trail. Other recreational uses, such as a basketball court or tennis court, are not recommended due to the maintenance costs associated with the use, the lighting required for night play, and safety considerations. The Project Team recommends that the City Council approve the conceptual plans as submitted and approved by the Architectural Advisory Committee. Reduced copies of the conceptual plans are included as Attachment 5, and full size plans will be presented to the City Council at the meeting. FISCAL IMPACT: None. City Council Staff Report February 13, 2008-Page 8 Gene Autry Trail Gateway Landscaping Conceptual Plans Submitted: David J. Barakian Thomas J. Wils n Director of Public Works/City Engineer Assistant City anager David H. Ready City Manager ATTACHMENTS: 1. December 14, 2005, staff report 2. June 7, 2006, staff report 3. Responses from El Rancho Vista Estates neighborhood 4. Cul-de-sac and turn-around exhibit 5. Conceptual Plans • J ATTACHMENT 1 DECEMBER 14, 2005, STAFF REPORT gp At M11s 41 1� y, ,q�n,mAs °-041F"" Ciiy Council Staff Report CITY COUNCIL DECEMBER 14, 2005 CONSENT CALENDAR Subject: Gene Autry Trail Gateway Landscaping Improvements; 2005 Transportation Enhancement(TE) Grant Application From: David H. Ready, City Manager Initiated by: Public Works and Engineering Department SUMMARY The Riverside County Transportation Commission (RCTC) issued a call for projects to Riverside County agencies, with funding made possible through the Transportation Enhancement(TE) program. The Public Works and Engineering Department submitted tvo applications, and after a competitive review process of applications submitted to RCTC by various agencies, the RCTC Technical Advisory Committee recommended approval to the RCTC Executive board of 18 projects, including one submitted by the City of Palm Springs. Accordingly, it is necessary to provide RCTC and Caltrans a formal Resolution from the City Council to show support of and commitment of funds for the project submitted by the Public Works and Engineering Department on behalf of the City of Palm Springs. RECOMMENDATION 1) Adopt Resolution No. _ _"A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, AUTHORIZING THE NOMINATION OF THE GENE AUTRY TRAIL GATEWAY LANDSCAPING IMPROVEMENTS FOR TRANSPORTATION ENHANCEMENT ACTIVITIES FUNDING", STAFF ANALYSIS: On June 8, 2005, the Riverside County Transportation Commission (RCTC) released a Call for Projects using federal funds made available through the Transportation Enhancement(TE) Program. The TE Program provides federal funds for transportation related projects that enhance the quality of life, in or around transportation facilities. TE funds are apportioned to the State and are included in the State Transportation Improvement Program (STIP), On September 29, 2005, RCTC adopted the STIP Fund Estimate, which indicated a TE target amount of $18.8 million available for TE ITEM NO. 2.C. City Council Staff Report December 14, 2005-Page 2 2005 TE Grant programming in the STIP. However, three previously approved TE funded projects totaling $1.2 million will be funded with the new STIP funding, leaving $17.8 million available in RCTC's first call for TE funded projects since October 1999, The Public Works and Engineering Department realized the value of the TE funds, as the TE Program provides funding for transportation improvements that would be difficult to otherwise fund with gas tax, Measure A, or other local funding. The Department previously applied for and received TE funds for the Gene Autry Trail and Ramon Road median landscaping project, which was completed in 2004. Similarly, Department staff reviewed opportunities for other landscaping or "transportation enhancement" improvements, and prepared two project applications; Indian Canyon Drive Landscaped Median Improvements, and Gene Autry Trail Gateway Landscaping Improvements. The first project application was for TE funding of a new landscaped median on Indian Canyon Drive from Granvia Valmonte to Vista Chino; and the second project application was for TE funding of landscaping the new median to be constructed on Gene Autry Trail between Vista Chino and Via Escuela (as part of the Gene Autry Trail widening project), including the adjacent parkways, as well as creating a `Gateway" entry monument sign and landscaped area at the southwest corner of Vista Chino and Gene Autry Trail. RCTC established project criteria and guidelines, allowing agencies within Riverside County to submit a maximum of three projects with a minimum TE request per project of $325,000 and a maximum of $1.5 million. On August 29, RCTG received 32 project applications requesting $32 million in TE funds — $14.4 million over the TE funds available. On October 3, 2005, the RCTC Technical Advisory Committee (TAC) met to evaluate all of the submitted project applications. At the TAC meeting, representatives of each agency presented their projects, and all projects were evaluated using the RCTC evaluation criteria,with final scoring approved by the TAC on a consensus basis. After an exhaustive and competitive process at the TAC meeting, following final scoring or the submitted project applications, a recommendation was made for TE Funding of 18 project applications, including the Gene Autry Trail Gateway Landscaping Improvements, submitted by the City of Palm Springs (see Attachment 1). In order to fund the 18 selected projects, a 5.58% reduction to proposed TE funding was made to all 18 projects. On November 9, 2005, RCTC formally approved the listing of 2005 TE projects, as recommended by the RCTC TAC. Following RCTC's approval, the City's application for TE funding to create a new'Gateway" at Gene Autry Trail and Vista Chino will be submitted to Caltrans for inclusion into the STIP and funding authorization by the California Transportation Commission (CTC). The proposed project has been estimated to cost $2,220,000 (including design, construction administration and contingencies). The approved TE funding was established at $1,374,755 requiring a City "local match" of $845,245. However, $400,000 of this amount has been conservatively estimated as the cost to acquire the vacant parcel at the southwest corner of Gene Autry Traif and Vista Chine. This parcel, identified by Assessor's Parcel Number 677-220-016 (included in Attachment 1), is City Council Staff Report December 14,2005-Page 3 2005 TF Grant irregular in shape and size, and is zoned as "P", or Professional Zone, However, due to its proximity to the adjacent residential neighborhood and two major arterials, required setbacks render this parcel relatively useless, In light of the General Plan Policy 5.25.2 (e), which states "Establish and/or maintain, as feasible, primary entry improvements at Gene Autry Trail @ Vista Chino", the 2005 TE Program funding is a key opportunity to implement the Policy to provide an aesthetic entry into Palm Springs on Gene Autry Trail. It is proposed that the acquisition of the parcel be funded entirely with local funds, using Quimby Act park fees, as the parcel would be acquired for use as a landscaped pocket park, with provisions for a future entry monument sign, Following issuance of bonds associated with Community Facilities District 2005-2 (Escena), estimated to occur by June 2006, approximately$2.8 million in Quimby Act park fees will be made available to the City. Due to this parcel's proximity to Escena, it is recommended that the necessary funds to acquire this parcel (estimated at $400,000) be budgeted from future funds generated by the issuance of bonds in Community Facilities District 2005-2 (Escena), The remaining $446,245 of the City's "local match"for the project will be budgeted from future gas tax revenues. As it is not expected that design work will commence until the 20OB12007 fiscal year, with an estimated construction date of June 2C08, appropriate funds will be budgeted during the 2006/2007 and 2007/2008 fiscal years for the remaining "local match". Following Caltrans and CTC guidelines associated with the TE Program, it is recommended that the City Council adopt the proposed Resolution formally authorizing the nomination of the Gene Autry Trail Gateway landscaping Improvements for 2005 T£ Program funding, including all understandings and assurances required by the TE Program, committing future local funds to the transportation enhancement activity, and identifying the Assistant Director of Public Works/Assistant City Engineer as the official representative of the City with regard to the transportation enhancement activity,, 4 FISCAL IMPACT: Finance Director Reviem ._ Adoption of the Resolution and formal nomination of the ne Autry Trail Gateway Landscaping improvements for Transportation Enhancc nt funding will commit the City to funding of the future "local match" of $845.245, It will be necessary to budget funds from future gax tax and other local funds (i.e. Quimby Act park fees) in the 2006/2007 andd�2008 fiscal years to comply with this commitment. David J. Barakian Thomas J. W Ion Director of Public Works/City Engineer Assistant City Manager David H. Ready, City M r ATTACHMENTS: 1. Project Application, 2. Resolution 7 ATTACHMENT JUNE 7, 2006, STAFF REPORT iu PA«+1g mop .Q w 4 q k m � w ��{'p°A�,P Cit-y Council Staff Report JUNE 7, 2006 NEW BUSINESS Subject: Appointment of Council Member to the Gene Autry Trail Gateway Landscaping Improvements Project, Project Team From: David H. Ready, City Manager Initiated by: Public Works and Engineering Department SUMMARY The Public Works and Engineering Department submitted an application to the Riverside County Transportation Commission (RCTC), and following a competitive selection process, was awarded a $1,374,755 federal grant through the Transportation Enhancement (TE) program. The grant is for the Gene Autry Trail Gateway Landscaping Improvements Project, and will provide funding for landscaping improvements at the Gene Autry Trail/Vista Chino intersection, Including the future median, parkways and vacant parcel at the southwest corner. The intent is to implement the General Plan's vision of a "Gateway" entry to Palm Springs at this location. Due to the importance of this public project, and the architectural and aesthetic nature of it, staff is recommending that City Council appoint a member to serve on a"Project Team"to coordinate with staff on various phases of this project. RECOMMENDATION: Appoint one member from the City Council to serve on the "Project Team"for the Gene Autry Trail Gateway Landscaping Improvements Project, which will consist of the proposed following members: . (1) City Council member (1) Planning Commission member • (1) Planning Department staff member Public Works Director/City Engineer • Assistant Public Works Director/Assistant City Engineer Alternatively, if City Council's schedule does not allow for participation in the Project Team, it is recommended that an additional Planning Commission member be proposed to serve on the Project Team. Item No. 5.A. City Council Staff Report June 7,2006-Page 2 Gene Autry Trail Gateway Landscaping Improvements Project STAFF ANALYSIS: On June 8, 2005, the Riverside County Transportation Commission (ROTC) released a Call for Projects using federal funds made available through the Transportation Enhancement (TE) Program. The TE Program provides federal funds for transportation related projects that enhance the quality of life, in or around transportation facilities. TE funds are apportioned to the State and are Included in the State Transportation Improvement Program (STIP). The Public Works and Engineering Department realized the value of the TE funds, as the TE Program provides funding for transportation improvements that would be difficult to otherwise fund with gas tax, Measure A, or other local funding. The Department previously applied for and received TE funds for the Gene Autry Trail and Ramon Road median landscaping project, which was completed in 2004. Similarly, Department staff reviewed opportunities for other landscaping or "transportation enhancement" improvements, and prepared a project application for the Gene Autry Trail Gateway Landscaping Improvements. This project will install landscaping within the new median to be constructed on Gene Autry Trail between Vista Chino and Via Escuela (as part of the Gene Autry Trail widening project), including the adjacent parkways, as well as creating a "Gateway' entry monument sign and landscaped area at the southwest corner of Vista Chino and Gene Autry Trail. The proposed project has been estimated to cost $2,220,000 (including design, construction administration and contingencies). The approved TE funding was established at$1,374,755 requiring a City"local match"of$845,246, The General Plan includes a Policy that proposes a "Gateway' entry to Palm Springs at the Gene Autry Trail/Vista Chino intersection. Due to the importance of this gateway to the City, and the opportunity provided by the TE funding, a significant architectural and aesthetic capital improvement project will involve selecting the best professional design team, and coordinating the preliminary and final landscaping and other improvement plans through the City's Major Architectural Approval (MAA) process. Staff is recommending that the normal "Project Team" that would be comprised of staff members be supplemented by a City Council member, as well as a Planning Commission member. The Project Team will be involved with the following project phases: 1. Reviewing all submitted "proposals" in response to the City's issuance of a Request for Proposals for landscape architecture and other services to design this project, 2. Coordinating with other Project Team members on the consultant selection process, including interviews with final consultants. 3. Recommending the selected consultant- 4. Participating on regular meetings with the selected consultant to coordinate the preliminary design theme for the project. 5- Providing guidance and review of preliminary and final designs for the project as it proceeds through the MAA process. City Council Staff Report June 7,2006-Page 2 Gene Autry Trail Gateway Landscaping Improvements Project 6. Advising the Architectural Advisory Committee, Planning Commission, and City Council on issues associated with the final proposed design, recommended for approval by the City. Once a final design has been submitted and approved through the City's MAA process, the Public Works and Engineering Department staff will proceed with coordinating preparation of final construction documents and the construction phase o he project. FISCAL IMPACT; Finance—Director Review: l None. David J. Barakian Thomas J- W on Director of Public Works/City Engineer Assistant City Manager David H. Ready, City tv9nag6r ATTACHMENT RESPONSES FROM EL RANCHO VISTA ESTATES NEIGHBORHOO❑ kG LF-HMAN BROTHERS 1/2/2008 9: 16 AM PAGE 11001 Fax server ru GENE AUTRY TRAIL GATEWAY LANDSCAPE PROJECT NEIGHBORHOOD QUESTIONNAIRE MALIN WONG 1562 VIA ROBERTO MIGUEL 677232001 Do you support the Citys proposal to develop the vacant parcel Into a pocket park? YES !❑ NO If"no",please explain why- Do you support the Cltys conceptual landscape plan for the pocket park? YES f7 NO If"nV%please explain why: Do you believe the dead end streets should be extended? ❑ YES NO If"yes", please explain why_ Other commerrts: 12/28/2B07 11:17 619298616E A a C CPA-• PAGE 81 GENE AUTRY TRAIL.GATEWAY LANDSCAPE PftGJFCT NEIQHBORHOOD QUE13MONNAME CHRISTOPHPR P.CUNDARI 3611 P VIVIAN CI BT7241002 Do you support the Citya proposal to develop the vacant pare it into a pocket perk? g ` r-5 ❑ NO If"ne" please explain why= - - - - - - DO YOU support the Cfty"s oanceptual landscape plan for the pocket park? d4 YES EI NO If"no", please explaln wlty DO you believe the dead end streets should be extended? ❑ YES Pq NO If"yes", please explain why._ Oflter comments; GENE AUTRY TRAIL GATEWAY LANDSCAPE PROJECT NEIGHBORHOOD QUESTIONNAIRE GORDON L HOWE- 3362 E CNIA RD 677242028 Do you support the City's proposal to develop the vacant parcel into a packet park? 1 YES ❑ NO If"no", please explain why: Do you support the City's conceptual landscape plan for the pocket park? f�. YES ❑ NO If"no", please explain why: Do you believe the dead and streets should be extended? ❑ YES NO If"yes", please explain why: Other comments: FROM FPX IJO. :212462?9?7 lul, 01 AV; e3:2EPM P} GENE AUTRY TRAIL GATEWAY LANDSCAPE PROJECT NEIGHBORHOOD QUESTIONNAIRE DANIEL M MEDEIROS 3395 E CAMINO ROJOS 677242008 Do you support the Clly's proposal to develop the vacant parcol Into a pocket park? "S Q NO If"ne", please explain why: Do you support the City s conceptual landscape plan for the pocket park? P"YES E7 NO If"no", please explain why: Do you believe the dead end streets should be extended? 0 YES C-"qa If"yes",please explain why: Other comments: GENE AUTRY TRAIL GATEWAY LANDSCAPE PROJECT NEIGHBORHOOD QUESTIONNAIRE MWARD W& BETTY J WEINRICH ZM E VIVIAN GIR C17241004 b you support the City's proposal to develop the vacant parcel into a pocket park? YES C] NO If'no", please explain why: Do you support the City's conceptual landscape plan for the pocket park? ig YES ❑ NO If'no", please explain why: Do you believe the dead end streets should be extended? Q YES [8 NO If"yes", please explain why: Other comments: 7 • 6. a GENE AUTRY TRAIL GATEWAY LANDSCAPE PROJECT NEIGHBORHOOD QUESTIONNAIRE JOEL D CATHEY 3393 E PASEO BARSARA 6772$2005 Do you support the City's proposal to develop the vacant parcel into a pocket park? ® YES ❑ NO If"no", please explain why: Do you support the City's conceptual landscape plan for the pocket park? X YES ❑ NO If"no", please explain why: Do you believe the dead end streets should be extended? ❑ YES ❑ NO If"yes please explain why: L10y5t jf P — Tfi;s d c _+on r L -ro P L lTpT4r I b lk-- 05e tlmnr5 rjasf3 —r,l �i ly db�rAr111� fr 'Tune w-.c ✓ FZJ AS. Fhrrr."Inr[ �, S,2 :C2 rrre Ar7 o f ssri{ f _ "'�, 1rr jam•' Other comments: V '�;c �5 r. 1 t 6t nr nd✓e�T ,c to Tk ntr 4 r ry g;. 4 opA g/r T o cAf1n - f/ITre ! Ta tar 17r ' ' caf/! 7�irfr �jy a 4MI/ {/ r7 dmr1 And ans A s t�7h eneh m��ren�r/ AA41 f arerl" nurse' A7f- ln.L77< :5r: n GENE AUTRY TRAIL GATEWAY LANDSCAPE PROJECT NEIGHBORHOOD QUESTIONNAIRE SANDRA JOY MCEWEN l `' 3370 E AVENIDA FEY NORTE 677242020 De you support the City's proposal to develop the vacant parcel into a pocket park? YES ❑ NO If"no", please explain why. Do you pport the City's conceptual landscape plan for the pocket park? YES ❑ NO If"no", please explain why: Do you believe the dead end streets should be extended? ❑ NO NO If"yes", please explain why: Other comments: Jan 11 08 0408p Bret( Michael Ross 760-778-8137 p 1 a - Brett Michael Ross 3677 F Paseo Barbara Palm Springs,CA 92262 (760)780.4321 (8;8;605-4438 To: Marcus L Fuller fax: 760-322-8325 From: Brett Michael R04S Date: 1.1 1.11 2 00 8 Re: proposed I.andscaplhg at Gene Autry Pages: Two (Including Cover) Cc: ❑ Urgent -I For review a Please comment ❑ Please reply ❑ Please recycle Marcus, Thank you for inerudiag the property nwr m and neighborhood In your dlscua ion. Xf you have to include a parka and recreation elelnent, I believe bocce ball to be the hest optlon...as it shouldn't draw much, If any traffic onto our street,. Thank Your arett Michael Ross Jan 11 08 04:08p Brett Mlchael Ross 760.778-8137 p 2 GENE AUTRY TRAIL GATEWAY LANDSCAPE PROJECT NEIGHBORHOOD QUESTIONNAIRE BRETT M ROSS 3677 E PASEO 13ARGARA 677232014 Do you support the City's proposal to develop the vacant parcel into a pocket park? BYES 1q�JJJdlvl�'1� I ❑ NO If"no", please explain why: Duo you support the Cityfs conceptual landscape plan for the pocket park? W YES ❑ NO If"no", please explain why: _IY7l _ 1� +fir f1fJINU41— X) TW 4t (fW1 r r � t +� z�rr� c�n�f � +ram cos 3 bit bo•an r"-1 Do you believe the dead end streets should be extended? mu ❑ YES m/NO If"yes", please explain why- Other comments: l.� c .. � s GENE AUTRY TRAIL GATEWAY LANDSCAPE PROJECT NEIGHBORHOOD QUESTIONNAIRE aOWNER_NAME)) Nick Sieger WROP_ADDRESS» 3420 Camino 4;njOS «APN» 677234011 Do you support the Citys proposal to develop the vacant parcel into a pocket park? a YES ❑ NO If"no", please explain why, Do you support the City's conceptual landscape plan for the pocket park? c YES Q NO If"no", please explain why: Do you believe the dead end streets should be extended? ❑ YES I NO If"yes", please explain why.- Other comments: Reduce 113occe Ball courts to one Put some form of 115htinq at the end of the street Trash reccntables ,J.IN 16-2005 WED 08:25 AM PALM SPRINGS LIFE FAX NO, 760 325 7008 P, 01 FAX TRANSMITTAL TO: ]Marcus FuAer FAX NO.: 322-8325 ;~'RUIV: Janice laeinschuudt PHONE; 325-2333, Ext, 248; Fax 325-7008 DATE: 1/16/08 FACES: 2 JIM-•16 2008 WED 09:25 AM PALM SPRINGS LIFE FAX NO, 760 325 7008 P. 02 GENE AUTRY TRAIL.GATEWAY LANDSCAPE PROJECT NEIGHBORHOOD QUFJ STIONNAIRE JANICE I. KLI"INSCHMIDT 3556 E CAMINO ROJOS 577241012 Do you support the Clty's proposal to develop the vacant parcel into a pocket park? X YES ❑ NO If"no', please explain why. Do yvu support the City$Conceptual landscape plan for the pocket park? YES O NO If"no", please explain why Do you believe the dead end streets should be extended? ❑ YES )( NO If"yes", please explain why. Other comments; 14, GENE AUTRY TRAIL GATEWAY LANDSCAPE PROJECT NEIGHBORHOOD QUESTIONNAIRE DAVID STOWELL 3380 E AVENIDA FEY NORTE 677242021 Do YOU support the City's proposal to develop the vacant parcel into a pocket park? P- YES ❑ NO If"no", please explain why_ ,oyDoyou support the City's conceptual landscape plan for the pocket park? lit YES ❑ NO If"no", please explain why: Do you believe the dead end streets should be extended? ❑ YES IAO If"yes", please explain why: Other comme s: Jam 10 08 021c43p EHC 310047066? p- i Po Box 6813 9e erly"HIS,CA 90209 Elizabeth 31D.247-os62 Harrison RK To: Marcus Fuller F— Elizabeth Harrison Fax: 760-322-8325 Pages_ 2 (Including Cover) Pfi. 750—323$253 ext 8744 Cate: 111012008 Re: Gene Autry Gateway Landscape Project ec_ ❑unJn*t X For Reviser ❑trlease 6ommxnt ❑Proasn,Reply ❑Please Recycio Dear Marcus, .. .� I just called your office to introduce myself. bL t got your voicemail so I decided to retum this questionnaire on behalf of my husband and I who live in EI Rancho Vista Estam9- We are excited about the park gang in but also have a few Conoems which I have included in the Acither commertls" section attached. We are sorry we are unable to attend the meeting tomorrow January 11". Please keep us abreast of any developments. For your records.we can also be inns ed at Eiiz th@rancnhouseDroduchonacom All the Best, � C Jain 10 08 ❑P: 43p E$4C 310P4?0ef2 1'• -• GENE AUTRY TRAIL GATEWAY LANDSCAPE PROJECT NEIGHBORHOOD QUESTIONNAIRE E.LIZABETH A HARRISON -- , (, co 3623 E AVENIDA FEY NORTE 677234003 Do you support the City's proposal to develop the vacant parcel into a pocket park') AYES ❑ NO If'no', please explain why. Do you support the City's conceptual landscape plan for the pocket park? X,Y ```"` ES 0\\\\\\NO If"no', please explain why-.____ Do you believe the dead end streets should be extended? Cl YES XNO If"yes", please explain why- Other comments: it R ker, n 41-6 ne 0�6 1 c re� eJ 1, roc d e i e. 4v -6c 2 eA;,t t i t I j t5co �r�,�es pe{e,.fra� cr,;,p u� 01/0r/2005 23:49 FAX 3013717613 Q061 GENE AUTRY TRAIL GATEWAY LANDSCAPE PROJECT NEIGHBORHOOD QUESTIONNAIRE STERLING JOSEPH 130GLEY 3560 E VIVIAN CIR 677241005 DO you support the CRYs proposal to develop the vacant parcel into a pocket park? 0 YES ❑ NO 11"no', please explain why: Do you support the CitYs conceptual landscape plan for the pocket park? g YES C7 NO It"no', please explain why. Do you believe the dead end streets should be extended? Q YES NO If"yes", please explain why: Other comments: n uTen o// �e..,9 �� c`S cQvi. erzw• Y- .514 GENE AUTRY TRAII_ GATEWAY LANDSCAPE PROJECT NEIGHBORHOOD QUESTIONNAIRE BRADLEY L MCCARTT�/VlfX 6, �(���� 1543 VIA ROBERTO MI UEL 677242001 Do you support the City's proposal to develop the vacant parcel into a pocket park? X YES ❑ NO If"no", please explain why: Do you support the City's conceptual landscape plan for the pocket park? YES ❑ NO If"no", please explain why: Do you believe the dead end streets should be extended? ❑ YES 14NO If"yes", phase explain why: V l � t1 Other ca ments: 9 Q SbRi6j Im I s tf Jan 05 09 10: 11a nn6ela 760-318-9609 P• 1 GENE AUTRY TRAIL GATEWAY LANDSCAPE PROJECT NErGHBORHOOi]QUESTIONNAIRE ROaERT WESLEY A MERRY ANGELA SUGG 3352 E PASEO BARBARA 677231011 Do you support the Citys proposal to develop the vacant parcel into a pocket park? YES ❑ NO If"no", please explain why: Do you support the City's conceptual landscape plan for the pocket park? XYES ❑ NO If"no", please explain why: Do you believe the dead end streets should be extended? ❑ YES NO If"yes",please explain why: Other comments: 'i r P CkA(A m e-r S o i I ��� 1, aa#Sc res of- c eser4- ca>1,ma fs C- vt- iSe5, e-KJ 12/a2/2007 13:57 323-050-8212 JEFF YARBROUGH PAGE iW01 T kgjmwS 1�v-IL� GENE AUTRY TRAIL GATEWAY LANDSCAPE PROJECT NEIGHBORHOOD QUESTIONNAIRE JEFF RICHARD YARBROUGH 1594 VIA ROBERTO MIGUEL 677232002 DO you support the Cltys proposet to develop the vacant parcel Into a peckot park? YES C� NO If"no", please explain why. Do you support the Ciq/s conceptual landscape plan for the pocket park? YES NO If"no". please explain why; DO YOU believe the dead end streets should be extended? ❑ YES � NO If'yes-. please explain why Other comments: �4t„ \L, r 31�11/i4rrf lT —I'tfE L/7 i L� fdlJ'l4 '' rYlrY1.0 (L ttY111^SLfrJ p� � � Lr 4 I 0LJ01/200e 07:45 17603200850 •_ �. REALTYEkECUTiVES PAGE 01/01 GENE AUTRY TRAIL,GATEWAY LANDSCAPE PROJECT NEIGHBORHOOD QUESTIONNAIRE BARBARA E SCALLON 3610E CHIA RD 677242034 DO you support the Clty's proposal to develop tho vacant parcel into a pocket park? �. YI=S NO If"no", Please explain why Do you support the City s conceptual landscape plan for the pocket park? Y[5 L3 No If"no", please explain why: DO you believe the dead and 4tre@ts should be extended? C] YES 0 NO If"yea", please explain why: p/lt� ' ' '� ,d� �,,�es.r»reg• x 7 Other comments: - C � FRI]I•� GENE I-ERNANDE2 FPX NO. : 760 327 0149 ?OA7 02:48PM p1 GENE AUTRY TRAIL GATEWAY LANDSCAPE PROJECT NEIGHBORHOOD QUESTIONNAIRE EUGENE& DORA A HERNANDEZ 3420 E CHIA RD 677242029 Dc you support the Citys proposal to develop the vacant parcel Into a pocket park? YES E] NO If"no', please explain why- Do you support the Clty's conceptual landscape plan for the pocket park? YES Lj NO If"ne. please explain why. Do you believe the dead end streak:should be extended? ❑ YES No If yes", please explain why: Other comments: JUj vtea /` Loy 5P rrt a_ r{ a =. aJ GENE AUTRY TRAIL GATEWAY LANDSCAPE PROJECT NEIGHeORMOOD QUES11ONNAIRE LORENZO O HENIGHAN 3571 E VIVIAN GIR 677241001 Do you support the Clty'a proposal to develop the vacant parcel Into a pocket park? YES /r is CO1jC'g4;P7' ❑ NO tf"no", please explain why: Do you support the Citys conceptual landscape plan for the pocket park? AYES ❑ NO If"no", please explaln why: Do you believe the dead end Streets should be extended? }❑ YES t , YK NO IF pte�aJse�exI'plain why- " (7' W x (, SPo IL E G c d w,4G-KIND ,lcr4?� is C 7/E 7 m t1Q Other comments: U) b tOP W />�e r3t;7zJ�B✓ 7H P+ e 7744c7- /�l R"7-r,6s /4 S /S�'a rU �c J�.�7 A lq-7 t g .ohs, r 72Y G'R ro 4 /(;1-4nFss E ._ 42 12fV/2ee7 15:25 760646991E DESERT RESORT MGMT PAGE el/e1 GENE AUTRY TRAII.GATEWAY LANDSCAPE PROJECT NF-IQ14130RHOOD QUESTIONNAIRE 1NENDY NCALANI JARDINE 3352 E CHIA RD 677242017 as you support the Clty's proposed to develop the vacant parcel into a pocket park? YES ❑ NO If"no",please explain why-.__, . Do you support the City's oanccptual land6cape plan for the pocket park? -5YES C1 NO If"no", please explain why: Do you believe the dead end streets should be extonded? YES �( NO If"yes", please explain why: Other commen `�,��3t- \I�� '�• er[� P n c5ret?, �-1 nz L1 n - ��cnr1 � y GENE AUTRY TRAIL GATEWAY LANDSCAPE PROJECT NEjGHBORHOOD QUESTIONNAIRE JON D DILLINGHAM 3477 E CAMINO ROJOS 677241011 Do you support the City's proposal to develop the vacant parcel into a pocket park? YES ❑ NO If"no", please explain why: Do you support the City's conceptual landscape plan for the pocket park? `� YES ❑ NO If"no", please explain why_ Do you believe the dead end streets should be extended? [] YES �77 NO If"yes", please explain why: Other comments: G���'�`l' �: ti' d i•� C I �,-�= C� �•' � ci tv� �1 � U i S '► 1 .� "f` filrt 5, �[ cr' F ffiG )'r jai te�-%rr' ,� 1 Page 1 of 1 Marcus Fuller From. CMURFITT@aol.com Sent: Wednesday, December 26, 2007 2.43 PM To: marcus.fuller@palmsprings-ca gov Subject: Gene Autry Trail Gateway Landscape Project Towhom It may concern We are totally in favor of a park at Gene Autry and Vista Chino. Being residents of El Rancho Vista Estates, we have longed for any im pmvement of the eyesore that is currently there. Please do not extend the dead end streets, We have enough cement around us. However,where are people going to park if they want to play bocce ball? It might be a good idea(to please abutting property owners, which we are not)to have 2 or 3 parking spots. Your plans, visually, look great, but we both have 20/20 vlslon and cannot read the white print on light gray background If You're able,please email us the colored version. What willseperate the abutting properties and the park? There is an extreme eyesore property at the end of Fey None that will need 10 be hidden, (Just an FYI) Again, vve are in favor of the park, even in it's existing plan. Thank you Charles lAurfitt Richard Chapman 15 Gary Circle Palm Springs, CA 92252-5422 cmurfitt@aol.com See AOL's top and easy ways to stay in shape for winter. 1131f2008 Marcus Fuller From: Carole Pixler[cpix@earthlink net] Sent: Monday, December 17, 2007 8:26 AM To: lee.husfeldt@palmsprings-ca gov; marcus rullerCpalmsprings-ca.gov Subject; Park at vista chino&gene autry lit• i[t -Lagb, Your jar( Pr regar'dinq Lhe park au Ihr' ';nu l•hwnst corner of my II! LIq ,iuh-divL6iori of Rauncc Vista Gsta-r.s i; rill grq.gt intorrst. L'ac Lj eu I ar Iy, thy^ "we I rnmr. Lu ud lm sprin.1 " :i,lrk proposed in the plans.l'rrr suTiia you've heard rrom resident nrd vi nitors thdl I , Wr•l i;om= sign is soxe,ly missed. T would like you Lo rmnaidnr pull.inq up Lhe old wcl 3Ign t 1'hi; pack. it is as much a mid-rentur•y 1ar1drnaxk as many of the 11011re3 rn ]':L V1 o I and the.. area. if it is Ton large frrT the drea alottr.d, plea5u aon::.ider c.ri:at .!ir I sm,illa=r rcpljca_ Thanks for your consideration. C9rr.)IQ 21NIE'L 344a Camino Rojo. Palm .Springs, ca 92262 'l 3082 1 � Page 1 of 1 Marcus Fuller From: Twwpalmsprings@aol.com Sent: Monday, December 17, 2007 8:13 AM To: Lee Husfeldt@paimsprings-ca.gov; Marcus.Fuller@palmsprings-ca.gov Cc: Steve Pougnet@palmsprings-ca.gov, Ginny Foat@palmsprings-ca gov Subject: Neighborhood Park Mr.Husfaidt: Mr.Fuller: I am writing about the letter I received about the proposed small neighborhood park at the corner of Vista C hino and Gene Autry in Palm Springs. I may not be in town for the meeting on January 11,2008, but wanted to make a couple of comments about the project. I live in the neighborhood, El Rancho Vista Estates. I think it's great the city is doing something with that strip of land. My concemlcomplaint is about something that I've mentioned to the clty before, and that Is 3 of the streets that dead end into this property-Paseo Barbara,Avenida Fey Norte,and Camino Rojos. These streets just end,with absolutely no room for vehicles to turn around. While I'm not saying the city should build a full scale cul-de-sac,surely the city could have accounted some type of improvement in the design. The only choice when reaching the end of these streets is to turn around in the homeowners driveways. This Includes garbage trucks,school buses,delivery vehicles, etc. This neighborhood was built starting In 1960,so surely by now the city could have done something to improve this situation. Have either of you personally come into this neighborhood that adjoins this property? If not, 1 ask that you please take the time to observe what I'm referring to. I think these homeowners at the end of these streets deserve some relief after all these years. No, I don't live at the end, I live in the middle of the neighborhood,but I don't think it's fair to these homeowners who've tolerated this situation for the last 47 or so years. I'm just asking for you to please consider this before the plans become final. Perhaps instead of bocce ball court, whatever that Is,you could shave a little sliver of land to improve these 3 streets, or whatever it would take to make the Improvement. Overall, I'm in favor of the improvement for the land, especially if the neighborhood streets could benefit as well. Thank you for your time. Tony W.Williamson cc: Mr. Pougnet,Mayor Ms.Foat, Mayor pro tem See AOL's top rated recipes and easy ways to stay in shape for winter. 1131/2008 Page 1 of 1 Marcus Fuller From. Twwpalmspdngs@aol.com Sent: Wednesday, December 26. 2007 3:28 PM To: marcus.fuller@palmspnngs-ca gov Cc; Ginny.Foat@palmsprings-ca.gov, Steve Pougnet@palmsprings-ca gov, Chris Mills@palmsprings-ca gov David.Ready@palmsprings-ca gov. Dave.Barakian@palmsprmgs-ca.gov Subject: Neighborhood Park& Questionnaire Attachments: scan jpg Mr,Fuller, I received your letter,drawings,and questionnaire today,concerning the proposed park at Gone Autry and Vlsta Chino. I'm glad you are asking for feedback, but first I'd like to say,the drawings and wording on the enclosed are so small,they are impossible to read without a magnifying glace. Secondly,the wording on question number 3 Is misleading. You asked "Do you believe the dead end streets should be extended?" Perhaps that is a deliberate attempt to get a no answer,as I don't think most residents would want the streets extended, as in connecting to Gene Autry, Why did you not ask the more appropriate question,"Should the dead end streets have a turnaround or cul-de- sac'",as mentioned in your letter? I've made my thoughts known in previous ematls,and I still say,the streets should have taken priority over the park. Secondly,landscaping this small parcel of land is a great idea,and could have been accomplished after the streets were revamped. After my emails from Dave Barakian in particular, It is obvious the city has already made the dccirlon. I only speak for myself,and am responding because you asked for feedback. I still am puzzled why the city would want a park at one of the busiest intersections In Palm Springs, Instead of just some beautiful landscaping and street Improvements as well, but so be it. If any of you lived at the end of one of these streets,would you he pushing for turnarounds over the park as well? Tony W.Wlllamson See AQL's top rated recipes and epsy ways to stay in shape for winter. cJ �J 1/2/2008 GENE AUTRY TRAIL GATEWAY LANDSCAPE PROJECT NCIGHt3ORHOOp QUESTIONNAIRE TONY WAYNE WIL.LIAMSON 3399 E AVENILIA FEY NORT E 677234010 Do you support the City's proposal to develop the vacanl parcel into a pocket park I l� YES NO i II { a"no"• please explain why: _,•— '} "}� _I I V J > '1 r• - _•��"t ;cb7it, r�n�Sr .•,� 1'2F ,j�G] i,St: 1rC:•^ti ._, �'t._ --��•f 4 , C. (. Is J'J'4 A VlIA CF I jor:- ._�. do you support the Clty's conceptual landscape plan for the pocket park ❑ YES C NO It"no". please explain why:_ �RL ^__• _ __ c��,ald �..n.r,^-- :1C L�\��c�5c•.� ;ram, sue' c� t Do you bellevc the dead end streets should be(extended� YES ��--- L1 NO I y If"yes", Please explain why: - f' + 5 t Aac S 1£R V)L/ �y�r/ f1nc�NdS �hcL' 1 _ `�` 1fE Rt�� w�r__�II,E an�k. . 7 _.. w11rr,, ..LL�_ ...._.....-'- Other comments: Y 7-i E "Sr, a ; s �t,S'frA�;r q -� �Kf��d` Ilk6 Ol RJ S' n �; qN1} J AS�C IEAt t-kc SjCLj " A,1 "W t " nft,�i��-'A S_"' F� \},7r' ��N��.i ';}'.�J� E.1`�A� lid � }•.'iS Y1�5 Si.t�?j EC'i R:a =`Nti`3 , `� �, 7l:Yf°� IAM45 �t!LAwf,�JGS �F •S�, S,,nA�1'" �10�, rv�t.� � rnF1'�%�i � i^t� )I�Ss v� M . t QFNE AUTFtY TRAIL GATEWAY L.ANDSCAPF PROJLCT NEIGHBORHOOD QUESTIONNAIRE NANCY E NOtAN 3663 IS PASEO BARBARA 677232013 Do you support the City's proposal to develop the vacant parcel Into a pocket park? © YES 9 NO �y y If"no'. please explain why: I r1 e f E SAP 1 f.vlo 0S L c90 w+ j r" L= hta r -':11.M yj I A in e ed 5ne.fUfv�' �t� l Lt.hr fA8 �d yV_1/I'i'rl r r Do you support the City&conceptual landscape plan for thu pocket park? YES NO i If"no". please explain Why' �k5 k,) ►+e_ .F D(�� E L �.( 7 Leo you believe the dead end streets should be extended? © YES y No If"ycs", please explain why:- -- -- -- Other comments: OA, 4 Ill g Agg,u &:aj c I t-wAwlhldl �11 l� e Wry 'a kLC'�f4 �t SI P 'At Y.s K� t!'l C Gwc r.� r . -b-2w r7R,a5 u y �n �� .A�M n u l.9 AFRTCpq/ RR MP RPP7./7.P/TP ATTACHMENT CUL-DE-SAC AND TURN-AROUND EXHIBIT w , - is iw wJs '`' i� � � KS%%.at eeeNeeid syae •N (n\� �° e. ., a 1>:• � - m� - rn ^a V k w __�.�. •d ;n W r. ATTACHMENT CONCEPTUAL PLANS � 3 a n M b,n rµywr+n .,, ., Mmp�:pgw;•nM�u,..,dMNM rp -"_ + - X . , 'w9C4+M rev.r N'✓"y?w, �. 1�,,.�. ,. ..it ry u r.rn'f1". 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O_tt2 441Lp LINY'.E 11W]V `. _ :21EME EUIfAI➢(B%LE WLL) ffIX11lE ] iy Wn Civ by C.m MOULDERS!MBBLEI D'EMWDSEDGI:.11aLL Job ccwn nD.cus wi rave NCID F�I �� y 44 fl!+ ecu�Ls acne o�avr.¢Lu cwur_ �' �. }li�—•'�:-rani .=i' ruPoe sine rxvx�vm vs�s ur,wiwae rurawu een�ou Pnvru:lDna y m�scu swn.�r ry w.� v�ircce PALM SPRINGS VISTA CHINO & GENE AUTRY TRAIL "' DAVID EVANS p eASSOCIATE�iaa CONCEPTUAL PARK DESIGN - PLANTS & AMENITIES , , » ,y. ter, ° � - - o - - - - - - _ _ - - •� .J_ _ _ nc �'JI GENE AITIRY TRAIL _ - o I I I�o � I ;• Qh.o2 GENE A J I RY TRAIL E ¢n o s GENEAUI'RYTRAIC, y �jjII SITE.PLAT h1GNUA9EN7 53GNAGE ELEVATION V]E14"A A' 0 a .�..•... m !i 3.gg .���• "ram ./�` , .: � ��.),..y::` s PALM SPRINGS VISTA CHINO & GENE AUTRY TRAIL'a o ; OAVIO EVANS O O ev°ASSOC IATES in° CONCEPTUAL MEDIAN & PARKWAY �a= s O T..c+13 F31 alb ATTACHMENT CALTRANS AUTHORIZATION LETTER DATED JUNE 8, 2009 L: o STAIT'01;CA L11'0RN1A—[;llI,INft$$,'I'RANSPORTATION AND IIOUS NC ACF\CY ,AR\(11.n 5('HA4+AR1.iiGG7iR.Govcmar DEPARTMENT OF TRANSPORTATION Distlnct 5 Local Assistance, VAS-76U 464 tiV. Fourth St., Gth Floor San 8crnardino, CA 92401 - 1400 June 08, 2009 08-Riv-0-PSp ? SPLE-5282 (027) City ofPalin Springs Median and Parkway Landscaping on Gene Autry Trail Mr. Marcus L. Fuller Senior Civil Engineer City of Palm Springs 3200 F.. Tahquitz Canyon Way Palau Springs_ CA 92263 hear Mr. Fuller: We have reviewed and submitted your obligation package to 1-icadquarters and FHWA for the above referenced project and you are now authorized for ARRA funds on the Construction Phase of the project. Prospective bidders should be reminded of the DBE requirements contained in the above- mentioned document and references to Chapter 9 in the Local Procedures Manual. For new 1713E requirements and/or any updates,please contact SLaven Nguyen at (909) 383.6414. Please notify us in writing of the date of bid opening. X o topics of your Plans and Specificaliott (us advertised) will need to be forwarded to this office upon advertisement. Prior to the pre-construction meeting please consuh Aar. Richard '_Navarro, Construction Division, and Labor Comptiance Office. Ivfr Navarro will meet with you and the contractor regarding the contractor's responsibilities for posting of notices, documentation and labor compliance issues that must be discussed prior to execution of the contract. He can be reached at (909)383-5901. The City shall follow its normal procedure in awarding the contract to the lowest responsible bidder and assuring us that all Federal Requirements have been nnet, including an approved Quality Assurance Program. ff you have any questions, please contact Steven Nguyen at (909) 383-6414. Sincerely, L'L/l.`Ldf Patrick J. Hally r ;r Chief. Local Assistance cc: RCTC-Shirley Medina cc: Richard Nava- o, Caitrans Labor Compliance F'NN-76 (VERSION E-7G) AUTHORIZATION/AG_ZEEni SUMMARY FEDERAL AID PROGRAM CALIFORNIA DEPARTS✓EN'P OF' TRA_VSPOR'1'kTION DLA LOCATOR 08-RIV-0-PS2 PREFIX ESPLE PROTECT LOCATION PREV. A7T=/AGREE•' DATE PROJECT ND 5282(027) GENE AUTRY TRAIL: VI.S'IA CHINO TO VIA ESCUEL_ - - SEQ NO 1 DISASTFR If DENO LD 1: PF. DIST-EA 08-OG0214L TYPE OF WORK R/W AGENCY PALVI SPRINGS NIETDIAN LANDSCAPING ARri7 GATEW CON ROUT'£ FED, RA NOS SPR TIP DATA: PUC CODE(S) MCS MPO/,=R SCAG E7.-IPT FROV FH4aA REVIEW OTH DATE 08/11 = STATUS CAT- EXCL_ - ST DOC 01/22/08APPR CODRS C220 STSP RRF: R0.1 STATUS 1 10/09/08 LINF NOS 30 33, CTIPS #209-4000-1795 EBGSN MP -000 IMPRV TYPE 31 17 UP.EANTZL•D INDIQ-COACH L'NI) NP .000 FUNC. SYS P URB/RURAL URBAN AREA INV RTE BRIDGE NOS PHASE PROJECT COST FEDERAL. COST AC COST --------------- ----------------------- -------------------------- PREV. OZLIG7'.TION .00 .00 .00 CON THIS RLQVP.ST 1,850,000.00 1,850, 000.00 .00 S=CTAL 1,850,000.00 1,650, 000,00 -00-------------------------------------------------------------------------------- - TOTAL, 1,850,000.00 i,850, 000.00 _00 PPNO - 08-RIV041047 STATE REMARKS WTHIS IS A REDUEST FOR CONSTRUCTION MJN7) CONSTRUCTION ENGINEERING r'UNDTNG TO INSTALL ME'DI.AN AND 23R=WAY LANDSCAPING ON GENE AUTRY TRAIL FROM VISTA CHINO TO VIA ESCUELA AND TO CONSTRUCT A GATEWAY PARK AT THE SOUTHVTEST CORNER OF GENE AUTRY TRAIL AND VISTA CHINO USING AMERICAN RECOVERY AND REIN,'ETIRSCMENI' ACT (ARIv,) FUNDS aROGRF, NM£D T'OR PY OP-09 WITITIN RCTC'O LUMP SUM TEA LISTING UNDER RIV041047 IN AMENDMENT 014 APPROVED ON 4/22/09 TO SCAG'S 2008 FTIP. THIS PROJECT WAS PREVIOUSLY PROGRAiyIIsiED WITH TEA FUNDS FROM THE STIP TE RESERVE. FEDERAL FUNDING IS CAPPED AT $1,850,000 FOR CONSTRUCT10N WITH A MA7CIMUMs REIMBURSEMENT RATIO OF 100:. THIS AUTHORIZATION TO PROCEED FOR CONSTRUCTION IS CONTINGENT ON SATISnY XG THE FOLLOWING CONDITIONS: (1) PRIOR TO ADVERTISING, THE ADMINISTERING AGENCY'S CONTRACT SOLICITATION DOCU-1=TS MUST INCORPORATE THE RACE-CONSCIOUS DBE PROVISIONS; AND 2) PRIOR TO CONTRACT AWARD, THE ADMINISTERING AGENCY MUST ADOPT AND RECEIVE CALTRANS'S APPROVAL OF A NEW RC DBE IMPLENENTATION AGREEMENT. THE SECTION 1511 ARRA CERTIFICATION WAS SIGNED BY CALTRANS ON 5/11Y09 AND POSTED ON THE USDOT Z%TFBSITE ON 5/14/09. REIMBURSE WITH C220 ARRA TEA FUNDS AT 100%' UP TO THE FEDERAL AMOUNTS SHCi4N POR CONSTRUCTION AND CONSTRUCTION ENGINEERING. ROTC PROS. ID 81115. PL TOTAL COSTS PARTIC- COSTS FF.D. FUNDS (C220) t.00AL FUNDS CONST, $ 1,%00,000 $ 1,700,000 $ 7 ,700,000 $ 0 CONTT. ENGR. $ 150,000 $ 150, 000 $ 150,000 $ 0 TOTAL $ 1,850,000 $ 1,850, 000 $ 1,850,000 5 0 AUTHORIZATION TO PROCEM i^ETH CON PRE_aA1:F.D £9 STEVk.N DGUYEN ON 05/14/09 909-333-C419 CONSTRUCTION & CENG.REVIRIV£D HY A1,1C=A ULP.T ON 05/21/09 916-653-4750 AUT},ORTIZE,D BY P. LOUIE ON 05/26/09 ELECTRONIC SSGNP,TURE DOCUMENT TYPE AUTH/AGREE SIGNED EY P. LOUIE ON 05/26/09 FOR CP.LTRFNS PROCESSRI" LY . ?OGLE ON 05/3}./09 FOR FFAf7A LAST PRKL 'r_L£C?RONZC SIGNFITl= E=CUTED E]Y TP.SIA F- PP.PP.JOHN CN 06/03/09