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Home My WebLink About5/27/2009 - STAFF REPORTS - 4.A. ;OF Y P`M SA4 Z O V �n w ry �e roPOeiR� ' NCB<IFOR��PN CITY COUNCIL/COMMUNITY REDEVELOPMENT AGENCY STAFF REPORT DATE: May 27, 2009 UNFINISHED BUSINESS SUBJECT: PRELIMINARY FISCAL YEAR 2009-2010 BUDGET FROM: David H. Ready, City Manager BY: Department of Finance and Treasury SUMMARY Attached are budget materials for discussion purposes for the 2009-2010 fiscal year budget. Included are the Enterprise Funds (Airport, Wastewater Treatment Plant, Golf) and the Community Redevelopment Agency Fund. RECOMMENDATION: Direct staff as appropriate. Geoffrey S. Kiehl Thomas Wi son Director of Finance and Treasurer Assistant City Manager David H. Rea City Manager Attachments: Budget Materials Item No. d T• A • Fiscal Year 2009-10 Proposed Budget Palm Springs International Airport May 27, 2009 02 City of Palm Springs nwfell �114��01'''IIY..V�4li1WiIN„wb.a.a V TWO'of-TYntWn� N �1Nwwrye� � �• �P Airport Revenue..... ..................................................page 9 Airport Appropriations...............................................page 2 Airport Restricted Funds............................................page 3 Airport Summary.......................................................page 4 Airport Development...--......... ............................ page 5 Airport Special Capital Projects.................................. page 6 h General Airport Revenue ,,............ ,.. . woo"" J Fund 415 General Airport Scheduled Landing Fees 1,250,000 1,025,000 -18.00% Land Rental 1,056,000 1,089,690 3.19% Leased Parking 2,550,000 2,025,000 -20,59% Term Air Comm Rentals 1,225,000 1,110,000 -9.39% On-Airport Rental Car 5,086,000 5,086,000 0.00% Property Rental-Non Av 512,000 519,364 1.44% Term Non-Air Comm Rent 866,000 $66,000 0.00% Federal Grants 5,000,000 0 -100,00% All Other General Rev. 2,952,660 2,727,061 -7,64% General Rev Subtotal 20,497,660 14,448,115 -29.51% Fund 416 Airport Capital Projects Federal Grants N/A 1,500,000 0,00% Total Capital Project N/A 1,500,000 0.00% Federal Grants Airport Revenue Fund 415 0% Term Air Comm Land Rental Leased Parking Rentals 7% Term Non-Ai 14% 8% All Other Com Rent I . - ----- General 6% Revenue Property Rent -Non Av Scheduled 4% Landing Fees 7% On-Airport Rental Car 36% City of Palm Springs FY 2010 Proposed Budget Page 1 General Airport Appropriations Fund 415 Airport Operations AirportAdmin. 3,019,184 2,904,191 -3.81% Corporate Yard 128,215 128,215 N/A Airport Security 1,108,751 1,183,520 6.74% Airside Ops 558,348 418,122 -25.11% Air Rescue-Fire 2,091,928 2,209,832 5,64% Landside Ops 1,173,987 985,597 -15,05% Grounds Main. 253,657 213,634 -15.78% Terminal Bldg Ops 4,414,316 3,718,154 -15.77% Control Ctr. Ops 2,193,401 2,305,304 5.10% Customs 239,925 217,016 -9.55% 1998 Debt Service 0 0 0.00% Airport Dev. 395,869 0 0.00% Special Cap. Proj. 408,625 0 0.00% Federal Grants 5,000,000 0 0,00% TOTAL $20,987,216 $14,283,585 -31,94% Fund 416 Airport Capital Projects Airport Dev. NIA 178,950 -54.91% Special Cap, Proj, N/A 572,557 40.12% Federal Grants N/A 1.500,000 -70.00% TOTAL NIA $ 2,251,507 0.00% 1998 Debt Airport Departments by Percentage DEG Air Dev Spec Cap Pro! Federal Grants Customs 0% 0% rt AirportAdmin i 2% 20% Control Ctr.Ops Corporate Yard 17% 1% Airport wmr Security Term Mg 8% Ops 26% Airside Ops 3% Air Rescue-Fire Ground Main 15% 1% i andside Ops 7% City of Palm Spnngs FY 2010 Proposed Budget Page 2 Restricted Airport Funds Fund 405 Customer Facility Charge Revenue CFC 1,830,000 1,505,000 -17.76% Total Revenue 1,830,000 1,505,000 -17.76% Appropriations Contractual Services 0 0 0.00% Total Appropriations 0 0 0.00% Net Balance $1,830,000 $1,505,000 MW'.i«.Mru'.w.,�.a...w.... '�+.r.i naww««w. ppg•.« . .w,., M ■w,.MwMWN arkwYwrldW«+r .r, ,�., Fund 410 Passenger Facility Charge Revenue Interest Income 60,000 60,000 0.00% Passenger Facility Charge 3,088,000 2,746,494 -11.06% Total Revenue 3,148,000 2,806,494 -10.85% Appropriations Administration 29.216 31,840 8.98% Series 1998 PFC Debt Service 855,443 855,193 -0,03% Series 2006 Debt Service 962,168 926,258 -3,73% Series 2008 Debt Service 638,614 595,04a -6,82% Total Appropriations 2,485,441 2,408,339 -3.10% Net Balance $662,559 $398,155 -39.91% City of Palm Springs FY 2010 Proposed Budget Page 3 y � SUMMARY OF OPERATIONS By Fund Fund 405 CFC Revenues 1,830,000 1,506,000 Expenditures 0 0 Surplus/Deficit $1,830,000 $1,505,000 Beginning Cash $1,800,000 Ending Cash $3,305,000 Fund 410 PFC Revenues 3,148,000 2,806,494 Expenditures 2,485,441 2,408,339 Surplus/Deficit $662,559 $398,155 Beginning Cash $4,000,000 Ending Cash $4,398,155 Fund 415 General Airport Revenues 20,497,660 14,448,115 Expenditures 20,987,216 14,283,585 Transfer out to Fund 416 0 751,507 Surplus/Deficit ($489,556) ($586,977) Beginning Cash $6,600,000 Ending Cash $5,913,023 Fund 416 Capital Projects Revenues NIA 1,500,000 Transfer in from Fund 415 NIA 751,607 Expenditures NIA 2,251,507 Surplus/Deficit N/A $0 Beginning Cash $0 Ending Cash $0 * Fund 416 is a breakout fund beginning July 2009 i City of Palm Springs FY 2010 Proposed Budget Page 4 � 7 Airport Capital Outlay Budget not Funded by Grants 2009-2010 Fiscal Year AIRPORT DEVELOPMENT 416-6401 BUDGET 09110 CAPITAL 50000 Unscheduled Capital Projects 100,000 Because there are so many different critical systems in the terminal facilities, this is a contingency fund for repair/replacement of unanticipated damage or failure and also includes anything else that may occur on the 940 acres. 56102 AIP 46 78,950 The airport is hoping to receive a grant next year for an FAA approved security fencing project. In addition, if the Master Plan mandates further environmental review on projects evolving from the study, then that will also be included. These funds represent the Airport's local 5% grant match funding based on a total grant of$1,500,000, TOTAL CAPITAL 178,950 TOTAL 6400_AIRPORT DEVELOPMENT $ 178,950 0 I�u City of Palm Springs FY 2010 Proposed Budget page 5 Airport Capital Outlay Budget not Funded by Grants 2009-2010 Fiscal Year SPECIAL CAPITAL PROJECTS 416-6501 BUDGET 09110 CAPITAL 56079 Furniture Replacement-Terminal 10,000 Each year the existing public furniture experiences wear and tear. These funds replace various torn/worn seat components. 56103 Replace two TTY machines/ADA 15,000 In an effort to improve service to the hearing impaired,these funds will be used to replace two of the old TTY terminal units. 56104 TW Al &W Seal Coat 194,240 As recommended to preserve and maintain the useful life of pavements, these funds will be used to seal coat two of the airports large primary taxiways. 56105 AVI System Replacement 150,000 AV[ (Automated Vehicle Inventory) is the system used to record all taxis and buses, and other ground transportation vehicles that use the airport. The data is important for accounting and authorization purposes. These funds would replace the current equipment that is old and no longer has parts or service support. 56106 Replace Perimeter Gate Operators 28,317 These funds are for replacement of old/worn automated perimeter security gate equipment. 56107 Pavement Maintenance 55,000 There are the equivalent of about 80 miles of two-lane highway when taking the total of all airport pavements. These funds are appropriated to miscellaneous repair and maintenance of these surfaces. XXXXX Advertising Equipment 120,000 The new advertising concession agreement calls for the airport to invest up to $120,000 in the capital expenses of the program. TOTAL CAPITAL 572,557 TOTAL 6500-SPECIAL CAPITAL PROJECTS j $ 572,557 GRAND TOTAL ONE-TIME CAPITAL PROJECTS $ 751,507 City of Palm Springs FY 2010 Proposed Budget page 6 ` b l Fiscal Year 2009-10 Proposed Budget Other Enterprise Funds .} .. May 27, 2009 City of Palm Springs wrw..rryIMpir,W!�WY�+IM+,WJMI.��4.eww.w. .,Yw�ww,.� vA'7t"' w.�µeq.+�'yypiWon��n.�. :yr�wxq. FIE, Iridr��WWlRW Aw�N�.�wln.�w n._ .�wi.wv.., e.. .w�wYLAiwweuM+wwyW�w¢�µu.�W+NW� Waste Water Treatment Plant page 1 Golf Courses page 2 � r Other Enterprise Funds ut�l�la.� . ;,arl�; . .. ,. ... .,., .�;ar•; .WAN : �^ Waste Water Treatment Plant- Fund 420 Revenue Service Charges 4,900,000 5,150,000 5.10% Connection Fees 600.000 480,000 -20.00% Other Revenue 515,000 370,000 -28.16% Total Revenue $6,015,000 $6,000,000 -025% Appropriations Personnel 52,744 103,058 95.39% Materials, Supplies&Srvs 3,829,500 4,006,500 4.62% Special Charges 442,046 529,079 19.69% Total Appropriations $4,324,290 $4,638,637 7.27% Operating Surplus/Deficit $1,690,710 $1,361,363 One-time expenses out of reserves: Capital $5,565,000 $3,415,000 -38,53% City of Palm Springs FY 2010 Proposed Budget Page 1 12 Other Enterprise Funds J`}� From ""i" Vt ° Golf Courses - Fund 430 Revenue Green Fees 1,900,000 3,949,011 4,495,405 136.60% All Other Revenue 462,000 19,430 25,000 -94,59% Total Revenue 2,362,000 3,968,441 4,520,405 91,38% Transfers In 795,897 478,027 587,913 -26,13% LeaseBuV-PuVAdvance 0 1,440,000 0 NIA Appropriations Personnel 79,421 30,000 91,181 14.81% Materials, Supplies&Srvs 1,842,625 3,432,155 3,777,123 104.99% Management Fee(City paid) 220,000 220,000 225,000 N/A Lease Buy-Out 0 1,190,000 0 N/A **Operating Expense Advance 0 0 0 NIA Special Charges 38,356 38,356 36,271 -5.44% Debt Service 977,495 945,211 947,997 -3.02% Land Rental 0 30,746 30,746 N/A . Total Appropriations 3,157,897 5,886,468 5,108,318 61.76% Surplus/Deficit $0 $0 $0 In October 2008, the long-term lease with Arnold Palmer Golf was bought out and the City regained complete control of both City golf courses. These revised budget figures represent the recast budget reflecting the new arrangement for the last eight months of 2008-09. A$260,000 advance was made to the management company for cash flow purposes. �3 City of Palm Springs FY 2010 Proposed Budget page 2 Fiscal Year 2009-10 Proposed Budget Community Redevelopment Agency f May 27, 2009 City of Palm Springs ,. rYN uY.�nM+ .,,M•.w.Ml. ��..,rr,.� .a..N., h . . . aM.. .WdMM 4-0. Communi Redevelopment Agency Summary Cash Projection................................ page 1 Merged Area 1................................................. page 2 Merged Area 2................................................. page 3 Housing..........................................................page 4 Capital Projects............................................... page 5 5121/2009, 10:40AM ,Community Redevelopment Agency Summary Cash Projection Merged Area Merged Area Subtotal Merged Housing Total #1 #2 Area#1 &#2 Adjusted Cash 711108 24,415,620 5.747,617 30,163,237 6,736,828 35,900.065 FY 08-09 Revenue 15,283.112 8,193,400 23,476,512 4,266,520 27,743.032 Appropriations (28,098,978) (13,911,170) (42,010,148) (6,223,390) (48,233,538) Estimated Cash 6130/09 11,599,754 29,847 11,629,601 4,779,958 16,409,559 FY 09-10 Revenues 13,332,911 7,689,836 21,022,747 3,738,200 24.760,947 Appropriations (15,590,482) (6,850,698) (22,441,180) (3,373,591) (25,819.771) Estimated Cash 6130110 9,342,183 868,986 10,211,168 5,139,567 15,350,735 City of Palm Springs FY 2010 Proposed Budget Page 1 Community Redevelopment Agency Mer ed Area 1 .uYIMrwoaw, uryWlu„V.werL.0..,w.a..m. a nx.' . .... . oymaw Cash Balance, beginning 24,415,620 11,599,754 Revenue Tax Increment 11,979,615 12,080,000 11,822.400 11,084,850 Reserve for Appeals 0 0 0 (250,000) Pass Thru Desert Water 573,110 630,000 535,000 512,276 Other 1,382,963 684,000 594,000 519,000 Bond Proceeds 14,680,000 0 0 0 Intrafund Loans- In 1,466,785 1,466,785 2,331,712 1.466,785 Total Revenue 30,082,473 14,860,785 15,283,112 13,332,911 Appropriations Personnel Costs 441,677 216,101 216,101 228,872 Downtown Develop 0 0 0 0 Contraot/Material 91,172 340,820 354,747 410,820 Administration 224,026 205,297 205,297 205,297 Capital Projects 2,103,021 505,000 9,531,983 1,000,000 Pass Thru 3,965,217 4,787,668 5,013,644 3,864,699 Housing Set-Aside 2,395,923 2,416,000 3,912,520 3,513,200 Debt Service 2,006,598 1.956,530 5,561,530 3,514,809 Convention Ctr Debt 1,300,000 1,300,000 1,300,000 1,300,000 Property Debt Service 336,604 2,520,000 536,371 86,000 Intrafund Loans-Out 1.466,785 1,466,765 1,466,785 1,466,785 Total Appropriations 14,331,023 15,714,201 28,098,978 15,590,482 Net Change 15,751,460 (863,416) (12,815,866) (2,257,571) Estimated Cash Balance, end of year 11,599,754 9,342,183 Merged Area#1 Tax Increment 14,000,000 79-K, -12;080;00 12,000,000 11 084.850 10,000,000 — 8,000,000 6,000,000 4,000,000 — 2,000,000 0 FY 07-09 Actual FY 08-09 Adopted FY 08-09 Revised FY 09-10 Proposed City of Palm Springs FY 2010 Proposed Budget Page 2 ,7 Community Redevelopment Agency Merged Area 2 FY 07-08 FY 08-09 FY 08-09 FY 09-10 Actual Adopted Revised Proposed Cash Balance,beginning of year 5,747,617 29,847 Revenue Tax Increment 7,436,431 7,740,000 7,157,400 6,681,150 Pass Thru Desert Water 295,522 340,000 305,000 277.686 Bond 6,495,000 0 0 0 Interest/Other 399,684 275,000 186,000 186,000 Intrafund Loans- In 545,000 545,000 545,000 545.000 Total Revenue 15,171,637 8,900,000 8,193,400 7,689,835 Appropriations Personnel Costs 245,876 187,818 187,818 198,934 Downtown Develop 0 0 0 0 Contraut/Material 98,418 134.990 102,990 89,990 Administration 115,914 116,968 116,968 116.968 Capital Projects 6,240,570 600,000 3,681,930 0 Pass Thru 3,122,218 3,456,322 3,201,927 2,970,390 Set-Aside 1,487,286 1,548,000 0 0 Debt Service 12,533,030 1,309,003 1,310,908 1,314,708 Conv Ctr Debt 300,000 300,000 300,000 300,000 Property Debt Service 2,187,000 2,505,000 4,463,629 1,314.708 Intrafund Loans-Out 545,000 545,000 545,000 545,000 Total Appropriations 26,876,312 10,703,101 13,911,170 6,860,698 Net Change (11,704,675) (1,803,101) (6,717,770) 839,138 Estimated Cash Balance, end of year 29,847 868,985 t Merged Area#2 Tax Increment 10,000,000 7,436,431 7,740,000 8,000,000 7,151,400 6,681,150 ' 6,000,000 - - i 4,000,000 - - 2,000,000 -- j I 0 - -- - -- FY 07-08 Actual rY 08-09 Adopted FY 08.09 Revised FY 09-10 Proposed City of Palm Springs FY 2010 Proposed Budget Page 3 Community Redevelopment Agency Low/Moderate Income Housing Cash Balance, beginning of year 6,736,828 4,779,958 Revenue Set-Aside 3,883,209 3,964,000 3,912,520 3,513,200 Other 602,845 225,000 354,000 225,000 Total Revenue 4,486,054 4,189,000 4,266,520 3,738,200 Appropriations Personnel Costs 336,997 215,646 215,646 220,073 Materials 37,231 52,460 73,246 102,460 Administration 64,097 92,964 92,964 92,964 Debt Service 466,655 463,000 463,000 463,094 Capital Projects 989,251 2,300,000 4,513,607 2,500,000 Intrafund Loans-Out 0 0 364,927 0 Total Appropriations 1,914,231 3,124,070 6,223,390 3,378,591 • Net Change 2,571,823 1,064,930 (1,956,870) 359,609 Estimated Cash Balance, end of year 4,779,958 5,139,567 Housing Set-Aside 4,500,000 4,000,000 3,883,209 3 795,000 3,500,000 , 3,000,000 �M+ ' 2,500,000 2,000,000 11500,000 1,000,000 500,000 0 FY'07-08 Actual FY08-09 Adopted FY 08-09 Revised FY 09-10 Proposed City of Palm Spnngs FY 2010 Proposed Budget Page 4 ? u Community Redevelopment Agency Capital Protects Fund 811 Merged Area 1 Unscheduled Capital Projects 1,000,000 Total Merged Area 1 1,000,000 Fund 812 Merged Area 2 Storm Drain Line 8 0 Total Merged Area 2 0 Fund 882 Low/Mod Housing Unscheduled Capital Projects 2,500,000 Total Low/Mod Housing 2,500,000 Total CRA Capital Improvements 3,500,000 City of Palm Spnngs FY 2010 Proposed Budget Page 5 r