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HomeMy WebLinkAbout5/6/2009 - STAFF REPORTS - 5.E. F P pLM SA � F A Y °q`iF°R `V1 CITY COUNCIL STAFF REPORT DATE: —IVIARe —++,—H389— STUDY SESSION �owrr�rav�'� 'MAGI tag Zo09 SUBJECT: DISCUSSION ON THE RECRUITMENT AND APPOINTMENT OF CITY BOARDS AND COMMISSIONS FROM: David H. Ready, City Manager BY: James Thompson, City Clerk SUMMARY The City Council will discuss the process, qualifications and other rules and guidelines for the recruitment and appointment of City Boards and Commissions, and direct staff to prepare modifications as requested. RECOMMENDATION: Direct staff as appropriate. BACKGROUND: At a previous meeting the City Council requested staff schedule a City Council discussion on the recruitment and the appointment process of the City's Boards and Commissions. On November 5, 2002, the voters approved an amendment to City Charter Section 602, that requires Commission and Board Members be appointment by at least three affirmative votes of the City Council. Commission and Board regulations are codified by several different means, including the Charter, Municipal Code and Resolution. None of these regulations or guidelines have been reviewed andlor updated since the modifications to the City Charter by the voters. Staff recommends the City Council discuss the requisites and process to appointment Commission and Board members, along with reviewing the number of ITEM NO. S. . City Council Staff Report March 11,2009 -- Page 2 Commission and Board Appointments Commissions/Board and their duties, term limits, expiration dates and all other aspects of the City's Commission and Board program, and direct staff as appropriate. Below are some general areas to facilitate discussion: Currently the City has 13 Commissions/Boards and 103 appointees. Should the City consider consolidation, elimination or a reduction in members. Note that the Planning Commission, Library Board and Rent Review Commission are established in the City Charter and may have voter implications, and the Personnel Board is established in the Personnel Ordinance and any changes may have labor negotiation requirements. Administrative Appeals Board 5 members Airport Commission 19 members Architectural Advisory Committee 9 members Board of Appeals 7 members Historic Site Preservation 7 members Human Rights Commission 9 members Library Board 5 members Parks and Recreation Commission 9 members Personnel Board 5 members Public Arts Commission 7 members Rent Review Commission 5 members 5ustainability Commission 11 members VillageFest Board 5 members Should the City consider a process by which an individual Councilmember may nominate for appointment, one-member of each Commission or Board. Should the current term of three years be extended to four years (as currently stipulated in the City Charter)to be congruent with the terms of the City Council. City Council Staff Report March 11,2009--Page 3 Commission and Board Appointments Should the expiration date of a term (currently June 30) be modified. Should the current term limits (two 3 year terms) be eliminated or modified_ Should the criteria for consideration be modified. Should the review and selection process be modified. Should the review and selection process be different for a mid-term unscheduled vacancy. FISCAL IMPACT; None. -4 MES THOMPSON, CITY CLERK DAVIO H. READY ANAGER Attachments: City Charter Article VI [Appointive Boards and Commissions] PSMC Chapter 2.06 [Boards and Commissions -- General Provisions] Resolution No. 18804 [Consideration of Appointments 1996] Resolution No. 18803 [Guidelines for Conduct of Commission Meetings] 3 Palm Springs Municipal Cole Op Previous Next Main Collapse Search Print No Frames CHARTER OF THE Cr—jY OF PALM 5�PRINCS ARTICLE VI.APPOINTIVE BOARDS AND COMMISSIONS SECTION 600. In General. There shall be the following enumerated boards and commissions which shall have the powers and duties herein stated_ In addition,the city council may create by ordinance or resolution such additional advisory boards or commissions as in its judgment are required,and may grant to them such powers and duties as are consistent, with the provisions of this Charter. SECTION 601,Appropriations. The city council shall include in its amoral budget such appropriations of funds as in its opinion shall be sufficient for the efficient and proper functioning of such boards and commissions. City council may,by ordinance or resolution,set reasonable feus and charges for defraying the costs of hearings or other administrative proceedings of the City's appointive boards and commissions. SECTION 602.Appointments, Terms. The members of each City board or commission shall be appointed by motion of the city council,adopted by at least three(3)affirmative votes. Nominations for appointment to a City board or commission shall be made by the mayor or any other member of The city council at a public meeting. Each member shall be an elector of the City,unless otherwise provided by ordinance. Notice of the availability of a position for appointment shall he posted in three(3)public places at least ten(10)days before the appointment and the city council may,by resolution,adopt additional proecdtues to receive and consider applicants for City boards and commissions, No member of a City board or commission shall hold any paid office or employment in the City government. They shall serve at the pleasure of the city council,and shall be subjeez to removal by motion of the city council, adopted by at least three(3)affirmative votes. The members thereof shall serve for a tern of four (4)years,unless the city council by ordinance or resolution establishes a different term,and until their respec ive successors are appointed and qualified. (Approved by voters l 1-5-02) SECTION 603. Meetings; Chairmen. As soon as practicable,following the first day of every fiscal year, each of such boards and commissions shall organize by eleotmg one of its members to serve as chairman and by electing one.of its members to serve as co-chairman at the pleasure of such board or cotmnission. Unless otherwise provided by ordinance or in The rules of proceeding promulgated by the applicable board or commission, each board or commission shall hold regular meetings at least once each monlli,and may hold special meetings as such board or commission may require, All proceedings shall be upon to the public, except for such closed sessions as may be authorized by law,acid shall be conducted in accordance with open meeting laws of the State of California. Except as may be otherwise provided in this Charter, the city manager shall designate a secretary for ilia recording of minutes for each of such boards and commissions,who shall keep a record of its proceedings and transaorions and shall provide staff support for such board or comrmssion. Each board or commission shall be governed by Roberts Rules of Ordcr except that each board or commission may by resolution adopt such other rules and regulations which shall be consistent with this Charter, as each may deem appropriate. Copies of all such rosolutions shall be kept on file in the office of the city clerk,where they shall be available for public inspection_ The city council may by ordinance or ruseludon grant to board or commission the same power as the city council to compel the attendance of rvitnossos,to oxamine them under oath,to compel the production of evidence before it and.to administer oaths and affirmations. SECTION 604. Compensation. Unless otherwise provided by ordinance,the members of boards and commissions shall serve without compensation for their services as such,but may receive reimbursement for necessary traveling and other expenses incurred on official duty when such expenditures have received authorization by the city council. SECTION 605. RemayalLVacancles. Any member of a board or commission maybe removed at any time by a vote of a majority of the membership of the city council and,notwithstanding any other provision of this section mandating city council consideration of removal of a board or commission member,removal may be with or without cause. Thu issua of whether to declare the office of a board or commission member vacant shall be brought before the city council as follows: (a) Upon the resignation of the board or comniission member, (b) Upon the request of any member of the city council; (c) Upon excessive absenteeism,to be defined as absence from three consecutive meetings of such board or commission or for twenty five percent(25%)of the duly scheduled meetings of the board or commission within any fiscal year,unless by permission of such board or commission expressed in its official minutes; (d) Upon conviction of any felony or crime of moral turpitude; (e) Xf the member of the board or commission ceases to be a qualified elector of the City; (f] Failure of the board or commission member to file a financial disclosure statement as may be required by State law or city ordinance; or (g) Such other cause as city council may provide by ordinance. The city council may declare the office of any board or commission member vacant, and the vacancy shall be effective from the date of the declarant unless otherwise specified in the declaration. Any vacancies in any board or commission shall be Filled by appointment by the mayor,with the approval of the city council_ Upon a vacancy occurfing leavmg an uncxpired portion of a term,any appointment to fill such vacancy shall be for the unexpired portion of such term. SECTION 606.Indemnification of Members of Boards and Commissions._ Upon request by any member or former member of any appointed board or commission established in this article,named in any claim or action against him or her for an injury arising out of an act or omtission occurring within the scope of his or her duties as a member of such board or commission of the City,made in venting not less than ten(10)days before the trial of the action, and so long as the member cooperates reasonably and in good faith in the defense of the claim or action,the City shall pay any judgment based thereon or any compromise or settlement of the claim or action to which the City has agreed. 'tnlhere the City conducts the defense of the claim or action pursuant to an agreement with the member or former mambcr of such board or commission,reserving the City's rights not to pay the judgment,compromise,or settlement until it is establishcd the injury arose out of act or omission ocourri ng within the scope of his or her duties as a member of such board or commission,the City shall be required to pay the judgment,compromise,or settlement only if it IS established the injury arose out of an act or omission Occurring within the scope of Ins Or her duties as a member of such board or commission. The City may indemnify any member or former member of such board or commission for any pari of a claim or judgment that is for punitive or exemplary damages only upon a vote to do so by a majority of the membership of the city council. SECTION 607. Planning Commission. There shall be a planning commission consisting of seven members. There shall be a director olplanning and zoning whose duties shall be established by ordinance,resolution, or regulation, and who shall be the recording secretary for the planning commission_ The director of planning and zoning,or his or her designated representative shall attend all planning commission meetings. The planning commission maymcct with and recaivo advice from the city attorney as it or the city attorney may deem necessary. The planning commission shall have all of the following powers and duties,which powers and duties may be modified by ordinance of tho city council- (a) All duties set out in the California Planning and Zoning Law for a planning agency. (b) After public hearing,recommend to the city council any amendment to the general plan or any part thereof,or any zoning ordinance amendments. (c) Exercise authority granted to it by ordinance over subdivisions,use permits, or olhcr matters not inconsistent with this Charter- (d) Make recommendations to the city council concerning public works. (e) Perform other duties specified by the city council not inconsistent with this Charter. SECTION 608. Rent Review commission. There shall be a rent review commission consisting of five mcmbors.The rent review commission may meet with and receive advice from the city attorney as it or the city attorney may deem necessary. The rent review commission shall have the following powers and duties: (a) Receive,hear,and determine petitions from tenants, landlords, or other interested parties regarding tho application and interpretation of the City's rent control ordinances and regulations; (b) Make or conduct such independent hearings or invustigations as may be appropriate to obtain such information as is necessary to carry our its duties; (c) Render,at least scut-annually, a written report to the city council concerning its activities,rulings, actions,results of hearings,and all other matters pertinent to the rent control ordinances and regulations of the city;including recommendations for amendment thereof; (d) Maintain and keep hearing files and dockets listing the J me,date,and place of bearings,the parties involved,the addresses of such parties and final disposition of each petition; (e) Adopt rules and regulations establishing categories of petitions,which may include priorities of the different categories so established; and (i) Perform other duties specified by the city council not inconsistent with this Charter, or with the provisions of Title 4 of the Palm Springs Mui-46pal Code on the effective date of this Charter,or as may be amended. SECTION 609. Board of Ui ay Trustees, _ There shall be a board of library trustees consisting of five members. There shall also be a city librarian, whose duties shall be established by ordinance,resolution,or regulation of the City and who shall serve as recording secretary to the board of library tnistees. The city librarian,or his or her designated representative shall attend all board of library trustee meetings. Except as otherwise specifically provided in this Charter,the board of library trustees shall have the powers and duties provided by,and shall be administered pursuant to,the provisions of the general laws of the State of California governing municipal libraries and boards of library trustees. Unless and until the board of library trustees for the City inn existence on the effective date of this Charter shall be disbanded pursuant to procedures established in the general law of the State of California,and norwithstanding any other provision of this Charter,the board of library trustees shall have the powers and duties provided by,and shall be administered pursuant to,the provision of the general laws of the State of California y� LI U Palm Springs Municipal Code Up Previous Next Main Collapse Search print MO Frames Title 2 ADMSNI�7�QC7 LN1D @lzR5PN.NEL Ghapter 2.0,6 BOARDS AND COMMISSIONS-6ENERAL PROVISIONS 2.06.010 General rules regardingappvintrnents,terms,vacancies. (a) Unless otherwise provided by law,or by ordinance adopted after the effective date of the ordinance codified in this section,all members of boards and commissions of the city shall be appointed for three-year terms commencing on July 1st of the year of appointment;provided,that interim vacancies shall be filled by appointment for the unexpired term of the member replaced- (b) Subject to its unfettered legislative discretion,the council will attempt to ensure that members appointed to city boards and commissions shall reflect the social,ethnic and cultural diversity of the community. (c) Persons appointed to a board or commission may be reappointed for up to one additional full term,not to exceed a total of seven years of service on such board or commission;such reappointments shall not be construed as automatic,and applicants must go through the same process for reappointment as all other applicants who are seeking initial appoiatrnent. (d) Except in cases where the mayor or the city council are not the appointing authority,no person appointed to a bo,Lrd or commission shall become eligible for appointment to such board or comrrrission for a period of one ycar from the expiration of his or,her service upon such board or commission;provided,however,that person, if otherwise qualified,shall become immediately eligible for appointment to any other board or commission without the one-year hiatus. After the expiration of one year during which the person has not served upon the same board or commission,that person,if otherwise qualified,shall again become chLiblo for appointment to txc board or commission upon which be or she formerly served,subject to the provisions of subsection(c)of this section. (c) Unless otherwise provided by law,or by ordinance or resolution of the city council,all mcmbE�rs of boards and commissions of the city shall be initially,and during their incumbencies,bona fide residents and registered voters of the city,and no such member at or during such time shall be an employee of the city,nor a current applicant for city employment. (f) .Any member may be removed from office at airy time,anth or without cause,by a majority vote of the members of the city council.If a member is absent without advance perhission of the board or commission or of the member's appointing authority,from three consecutive regular meetings or from twenty-five percent of the duly scheduled meetings of the board or comaiissien witnhn any fiscal year,the chair of the board or commission shall file a certification with the City Clerk that such absences have occurred,and the mcrnbor's office shall thereupon automatically become vacant and shall be filled as any other vacancy. (g) All existing members of any board or commission shall be eligible upon the expiration of their existing term for one additional three-year term,unless they have also served an additional interim term,in which case they shall not be eligible for an additional term if their total continuous service would then be more than seven years,counting the additional duce-ycar term to which they would be reappointed, (Ord. 1724 § 1,2007; Ord. 1556 § 1, 1998: Ord. 1512 § 1, 1995:Ord. 1480 § 1, 1994; Ord. 1434 § 1, 1993: Ord, 1394§ 1, 1991; Ord, 1350 § 1, 1990: Ord. 1270 § 1, 1956;Ord_ 1051 §§ 1,2, 1977; Ord. 1040 § 1, 1977: Ord_930 § 1, 1972:prior code§ 1160) 2.06.020 Chairmen vice-chairmen--selection--Terms. Unless otherwise provided by law,or by ordinance or resolution adopted after the effective date hereof, each board and commission of the city shall annually at its first meeting held after June 30,choose one of its 07 number as chairman and one as vice-chairman.Each ohairman and vice-chairman shall have authority and perform such duties as are commonly associaicd with their respective titles,or as may be specially prescribed by law or by the bylaws or other rules of the board or commission. Vacancies in either such position occurring prior to 7uly 1 may be filled as in the first instance,and a new chairman or vice-chairman may be chosen at any time by majority vote of all members of the board or commission, (Ord. 1027 § 1, 1976) RESOLZITTON NO. 18904 OF THE CITY COMC2L OF THE CITY 02 PIdZM SAR1NGSr CALIFORNI1i, tSTABLISHZNG REQUISZTBS FOR CONSIDERATION OF 71P8CINT,tTTS To CITY SO,ARAS AND COMI+fISSION, AND PROCEDURES FOR WaING APPOIN'PM MTS THEP—VTO. ' E+S IT RESOLV= BY TI- CITY COUNCIL OF THE CITY OF PALM SPRINGS, AS FOLLOWS Section 1- (a) The C1Lv's boards z=d commissions perform a Critical role in the governance of the City and in the relationship between the City Council, the governmental organization, and the CitizenS of Balm Springs. The boards and cOmmissions serve to assist in me0cing policy, perform administrative tunatioz�, are a reservoir of experience and judgment, and assist in the two- way communicat�ons between the City and its citizens. To this end, it is the goal of the City Council that the process Ent tecxuiting board, and commission members be as open as possible and designed to bring forward those persons best suited by interest, character, and experience to assist in these objectives, and who will at the same time represent the diverse interests in the Community. (b) Any reference herein to "gpmKL Sion" shall be deemed to apply to all hoards, commissions, or committees und,ess otherwise stated. ' (c) Thie policy shall apply to boards, ❑omm;sslors, and Committees establi-41ed by ordinance, resolution, or other formal action of the City Council to Lhe extent required by the Brown Act (Government Code Section 54950, et Xgc -) ; and, insofar as is possible, it shall be followed in appointments to other such temporary advisory boards and committees that: are otherwise established. The Mayor and City Council may, however, in making such appointments to temporary advisory boards and committees depart from these guidelines it permitted by the Hrown (d) xot"ng stated in this resolution is intended to dizanish or derogate the prerogatives of the Mayot or of the City Council pertaining to appointments, as contained in Government Code Section 40605. Section 2. Criteria for. Salpgtion. The City Council will follow the following policies in selecting commission members: (a) P.Pgi. ente. All appointees shall be honafide residents and registered voters of the City of Palm Springs. (b) Fx>er�. e- r�r ducat3on, T11C council j,5 Se07CiAg applicants who demonstrate that by their background, experience, and education, they will be eathusi.asta,e and 7[nowledgea.7s,1e commissioners w710 will exercise sound judgement. F00M1404 W01=0923 1 u03M96 18804 (c) cultural diversity. Appointees should reflect the social, ethnic and cultural diversity Of the community. (d) ALL'endance. Attendance at prior conmt-i.ssion meetings during the previous six (9) mon.Lhs will be an important indicator of the applicant's interest in the activities Qf the commlssion and will allow ' the Council during the interview to determine the applicant's understanding of the function of the conlmios7or (e) Conf7.i.ci j. ComcnisSi.otxers shall comply with appropriate nrovisions of law relative to disclosure of L•inancial interests. It shall be the policy 01 the City Council not to appoint or approve appointment of any person to a cenuiissioh who would have continually recurring conflicts of interest to the extent of impairing their eZZect'7.1reneas as a commissioner, Section 3. Schedule. it shall be the goal of the City C04rcil to undertake the appointment- process in accordance With this schedule. The availabilmty of positions shall be noticed annually by March 1. At that time the Mayor shall appoint Council subcommittees for screening applications- Applications will be due by the end of March. The applications will be Screened by mid-April and an interview schedule established. Interviews will then be conducted so that appoiutmexiks can be made at the time of the City Council's second meeting in May. Appointees should attend all couimissioa meetings after appointment as observers until they take office. ' Terms Commence on c'LLy 1 or as soon thereafter as the commissioners are appointed and qualified. Section 4. Notice ez Availabilit . (a) pursuant- to Government Cade Section 54972, p3:aar to Dacember 31 each year, L•he City Clerk is hereby directed to prepare an Appointments List of all regular and ongoing commissions which are appointed by the legielar.ive body which shall Contain the information required in Said section; the Library Center is hereby designated as the Library tC receive the Appointment List required by Section 54973 at said Code. (Note: Established by Minute Order 8/12/92.) (b) All efforts w=1.1 be made to provide timely public i.nfor-nation relative to vacancies prior to the time for appointment. To insure that members reflect a broad cross section of the 00=UMIty, a strategic recruitment shall he undertaken, at least annually, which may include, but net be limited to, (X} Use of local consumer media such as radio, television, and newspaper; (2) Preparation of flyers for distribution in the CoMWnity; and thraugb. CQ==ity organizations and contact persons. (c) Government Cade Section 54974 provides that Whenever an unscheduled vacancy occurs, a special vacancy notice shall he posted ixi the office of the R18804 Page 3 City Clerk, and as may otherwise be directed by the City council, within twenty (20) days after the vacancy occurs; and that final appointment to f,11 such vacazmcy shall not be made for at least ten (10) working days after such posning. Notwithstanding such provisions, the Mayor and City Council shall eudeavo;; to €ll vacancies or city boards and commissions within foray-fs,ve (CIS) days from the date the vacancy occurs. section 5. Any person desiring to be considered tar appointment to any City co=ission, including incumbent commission members, shall complete an application stating the applicant's name, address, telephoaa number, the appointment desired, and any other pertinent facts on an application form to be provided by the City Clerk. No person may be appointed who has not timely submitted such an application. Section G. Applicants may not apply for more than two Commissions, nor concurrently servo on more than Pne• Section 7. ZL shall be the policy of the City Council that the following basic procedures shall apply in making anpoiatmezats to commissions created by the City council: (a) The application shall include, but not he limited to the following infcrmati.oa.: (1) The 'number of commission meetings attended in the prior six (6) months; (2) Outline the criteria for selection 1n Section 2 hereof- (3) The applicant's experience and qualifications for the position. (3) The applicants$ education. (5) The applicant's ideas and goals for the commission. (b) The Mayor shall appoint Council subcommittees, each consisting Of the Mayor and one alternating Councilmcmber, to screen applications to determine qualified applicants. (c) The City Clerk shall. compile and distribute to the City Council a list of all "qualified applicazmts" (as determined by the subcommittees) . any Couaci?l amber may add the name of one other person filing an application to the list by se informing the City Clerk. (d) The City Clerk shall schedule interviews with the full City Council of all fi7naliotz for a particular commission. The Chairperson of the par- ticular commission, or the Chairperson's eonnzissipner•designce, shall he invited to the interview. i5:L^iG�oµoM1�u0m11�91�_l .MUM R18804 Page A (e) Courcilmembers shall indicate their preference for Selautiea, amd the Mayor may talee s+a.ch IJS'�„�ei'eilces into censiderarLlon_ Section b. Appointments to commissions shall be made at a regular, or adjourned regular meeting of the City council. _Section P. Resolution 1vo_ I8020 previously establishir-g guidelines for council appoiiatmeats to boards mad commissions is hereby superseded and repealed in its ontzrety. -ADOPTED this 3rd clay of April AYES: Members Barnes, Hodges, Odon and Mayor Kleindienst NOZS: None XiSSENT: Member spurgin ATTEST: 1 I OF PALM SPR , 7J.,TFCFI3T1� BY \� Ca.ty C1er1c i y ager REVIEWED & APPROVED, I,rJ:A,4 x'���'lepcnoau.00mucsysai.� .mnw7� -4- �� RESOLIITTON NO. 18803 OF THE CITY COONCXL OF TAG CITY OF PALM SPRINGS, - CALIFOR*7SA, ESTABLISHING GENERAL QCIDELINES FOR THE CONDUCT OF VARIOUS 13CARD MID COMMISSION MEETINGS, AND RESCINDING RESOLUTION NO. 16723. BE IT RESOLVED BY VIE CITY COUNCIL OF TEE CITY OF ?AIM SPRINGS, AS FOLLOWS_ section 1. That unless otherwise provided by law or by ordinance or resolution of, the City Council, boards and commissions shall serve in an advisory capacity to the City Council, who sha11 have Final authority to establish all rules, regulations, and policies of the City. Rowever, it is the desire of the City Council that boards and eommissi.ons assa.st the- Council by recommending policies, guidelines, and programs For legislative action within areas oP their jurisdiction. Section 2. That an developing such policy recommendati.or-0, board and coxnassiou mrmbErs may seek community input through personal contact, working with vaxious Special-interest groups and holding public hearings when appropriate, to thoroughly review all proposals before final action is taken. Section 3. That when .acting as a hearing body is a quasi- judicial manner, members of boards and commission should refrain from independent investigations or prejudgment of the matter. The matter shall be judged only on the b—ia aE documents, testimony, and other evidence prceerited at Lbe hearing, available to all, and made a part of the record. Members should not express an opinion concerning the merits of the matter prior to such hearing. Section 4_ That in the absence of a rllle to govern a point or procedure or the malting of a motion, Roberts Rules of order, newly revised, shall be used as a guide. Bach beard and commission may adopt any other parliamm'ktary or procedural rules for the conduct of meetings as they deem appropriate, so long as such rules are not in conflict with any rule or ,regulation o: the city Council, or state law. Such rules may include rules governing decorum aiza the appropriatc conduct of members and the public. Section 5, That all board and commission meetings shall be televised after July 1, 1996, unless the City will incur significant economic expense. Section G. '1'7va.t boards and commissions Shall allow a time at each meeting for public con¢nejIn where the ' interested members of the public can introduce and/or comment on issues which, may or may not relate to the agenda, cvnsi.stent with provisions of the Brown ,Act-. Section 7_ That staff reports on agenda items should be prepared sufficiently in advance to allow for review by interested citizens and members of the board or commission; such agenda shall be made available to the public 72 hours prior to the P.,L"1Z:5�o�aobi-Wott2Y n9a95-� .m�29176 -1- 1 � ltlp�03 Page 2 regularly scheduled agenda, and shall comply wi,nb. the Brown Act-. The City Nlguager, or his designee will seek, media assistance in publicizing pertinent agenda items and disseminating information aboiSt specific proposals. zcction a. That the City Council will hold joinL- study session/workshops with boards or commissions on an as-needed basis. A general orientation for all boards and Commissions, to address such topics as the Brown Act, conflicts of interLsr, SG&4et:anCs of economic interest, meeting procedures including Roberts Rules of Order, and clue process, shall be conducted annually in June, or as soon thereafter as practicable_ secL-ion 9. That each board or commission shall prepare an annual report on its accomplishments in the past year and goals for the following fiscal year, which shall be submitted to the City Council. by March 1, for the Council"a review, revision, and/or approval. The work plan should include goals to be accomplished at least quarterly. The approved work program for the following year shall be reviewzd by each board or commission with its new members whose terms conmience on July 1. Section 10_ That boards and commissions shall not as a body take positions on local election issues, or an candidates for office, Nothing herein shall limit individual members from expressing opinions or personal preferences as private citizens, either orally or in writing, and in doing so, members ' should state clearly that such views are personal and do not represent those of the board or commission.. Section! 11. Resolution No. 18723 previously establishing guidelines for the conduct of board and commission meetings ie hereby superseded and repealed in its entirety. .ADOP'2M this 3rd day of April 1996. Aggg: Members Barnes, Hodges, Oden and Mayor Kleindienst NOES: None ABSENT: Member Spqrgin k1TTBST: tt SP Ti'ORNZA BY r City Clerk ity nager REVIEWED & APPROVED .0 1 1 .n3'z�.�ao�aora.moimaanr..i 43 6 -2-