HomeMy WebLinkAbout5/6/2009 - STAFF REPORTS - 2.E. P A LM S.,
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C'�``F°R`'�P„ CITY COUNCIL STAFF REPORT
DATE: May 6, 2009
SUBJECT: ONE YEAR EXTENSION TO OWNERS REPRESENTATIVE
PROFESSIONAL SERVICES CONTRACT, AGREEMENT NO. 5488,
INCLUDING A 10% ROLLBACK IN FEES.
FROM: David H. Ready, City Manager
BY: City Manager
SUMMARY
This action would extend the Owners Representative professional services contract for
a year, roll back compensation rates 10%, and add/adjust project assignments for the
coming year.
RECOMMENDATION:
1. Approve Amendment No. 5 to Owner Representative Professional Services
Agreement No. 5488.
2. Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS-
The Owner Representative, a consultant that represents the City with its contractors on
construction projects, is about to complete the second year of an agreement which
allows up to three (3) more year long options. At the current time the Owners
Representative is finishing up a large Airport Project and is in the design phase of the
Animal Shelter Project, the Jackie Lee Houston Plaza Project and the Welwood/JC Frey
Projects. Most of this work will extend well into the next fiscal year and staff
recommends that the City continue to utilize the services of Allen F. Smoot &
Associates for another year.
In recognition of the current state of the economy and the City budget challenges the
consultant has offered to roll-back the rates he charges by 10%. Rates would return to
the current levels 30 days following the abandonment of the current employee furlough
program. That would result in rates as follows:
ITEM NO. Z ' .
City Council Staff Report
May 6,2009
Owner Representative Contract Extension
Current Proposed
Flat Monthly Rate $15,982-06 $14,383.00
Hourly Rate $136.11 $122.50
Note: The flat monthly rate only applies for multi million dollar large projects. All the
work contemplated during the next year will be compensated at the hourly rate-
Project assignments for the next year are proposed as follows:
Animal Shelter Preconstruction Authorize an additional 185 hours
Jackie Lee Houston Plaza Preconstruction Authorize an additional 135 hours
Jackie Lee Houston Plaza Construction Authorize 340 hours
Welwood/JC Frey Preconstruction Authorize 165 hours
The total hours proposed above add up to 825- If all of those hours were expended
during the year the cost saving to the City based on the rolled-back rates vs the current
rates would be $11,222.
The attached Amendment No. 5 to Agreement No.5488 incorporates the above
enumerated changes and is offered for City Council consideration.
FISCAL IMPACT:
Funds are currently budgeted in each of the above itemized projects to cover the cost of
the Owner Representative services proposed under this contract extension.
David H. Ready na r
Attachment
1. Amendment No. 5
AMENDMENT NO. 5
TO AGREEMENT NO. 5488
OWNER REPRESENTATIVE SERVICES
THIS FIFTH AMENDMENT TO Agreement No. 5488 for consulting services,
(herein "Amendment") made and entered into on the _day of
, 2009, by and between the CITY OF PALM SPRINGS (herein
"City") and ALLEN F. SMOOT & ASSOCIATES (herein "Consultant") is hereby
amended effective May 1, 2009, as follows:
RECITALS
WHEREAS, City and Consultant entered into that certain Consulting Services
Agreement No. 5488 for Owner Representative Services (Agreement'), as duly
amended from time to time; and
WHEREAS, the original agreement approval action on June 6, 2007 by the City
Council authorized the City Manager to take actions to extend the Agreement
term for up to four (4) additional one (1) year terms with fee adjustments based
an CPI; and
WHEREAS, the parties wish to amend the Agreement to extend it for a twelve
month period, make project assignments for the coming year and roll back
compensation by 10%; and
NOW, THEREFORE, for good and sufficient consideration, the parties agree as
follows:
Section 1. Term is hereby amended to reflect an extension of the term for the
period of July 1, 2009 through June 30, 2010.
Section 2.
Exhibit `_B" Schedule of Compensation and Work Assignments is hereby
amended to roll back the compensation rates 10% and add/adjust assignments
as follows:
Compensation Rates, irregardless of CPI change in the last twelve months, shall
be adjusted as of July 1, 2009 to reflect the following roll back:
Current New
Flat Monthly Rate From $15,982.05 To $14,383/Month
Hourly Rate From $136.11 To $122.50/Hour
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The above "New" rates shall revert to the "Current" rates 30 days following the
abandonment of the City of Palm Springs employee furlough program that was
effective May 2009.
Project assignments are hereby added/adjusted, as of May 1, 2009, and the City
Manager may approve Purchase Orders, utilizing the above rates, to reflect the
following:
Protect Title /Description: Manhours:
Animal Shelter Preconstruction Authorize an additional 185 hours
Jackie Lee Houston Plaza Preconstruction Authorize an additional 135 hours
Jackie Lee Houston Plaza Construction Authorize 340 hours
Welwood/J.C. Frey Preconstruction Authorize 165 hours
Section 3,
Full Force and Effect: Except as previously modified herein, all other provisions
of the Agreement shall remain unmodified in full force and effect.
IN WITNESS WHEREOF, the parties have executed and entered into this
Amendment as of the date first written above.
ATTEST: CITY OF PALM SPRINGS
a municipal corporation
By: By:
City Clerk City Manager
APPROVED AS TO FORM:
By:
City Attorney
CONTRACTOR: Check One: , Individual Partnership _ Corporation
By:
Signature
Name:
Title:
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